CC 09-16-2025 Item No. 18 City Hall Annex_Supplemental ReportCC 09-16-2025
Item No. 18
Award DIALOG Design LP
for the City Hall Annex
Improvements
Supplemental Report
1
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: September 16, 2025
Agenda Item #18
Subject
Award of a design professional services agreement to DIALOG Design LP for the City
Hall Annex Improvements project (420-99-248) for the renovation of an existing building
located at 10455 Torre Avenue for a total not-to-exceed amount of $493,243.
Recommended Action
1.Award a design professional services agreement to DIALOG Design LP for the
City Hall Annex Project for basic services in the amount not to exceed $448,243;
2.Authorize the City Manager to execute a Design Professional Services Agreement
with DIALOG Design LP when all conditions have been met; and
3.Authorize the Director of Public Works to execute any necessary additional
services, up to a contingency amount of $45,000 (approximately 10% of base
services,) for a total not to exceed amount of $493,243.
Background:
A webpage has been added to the City’s website with background information on the
City Hall Annex project: https://www.cupertino.gov/Your-City/Departments/Public-
Works/Capital-Improvement-Programs-Projects/City-Hall-Annex-Project
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: I recall staff telling me the Torre Ave final design will accommodate 30-35 staff. Am I
understanding this right? The entire building will only accommodate 35 at the most?
Staff response: That is correct. The furniture plan from the design drawings is available for
download at the link provided above. For ease of reference, a screenshot is copied below.
2
Attachments Provided with Original Staff Report:
A. Draft Agreement