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Study SessionEXHIBIT S BEGIN HERE CL12-3-O~j ,S~udY ~Sessrc~,Z CURRENT COMMISSION LIST 2009 AUDIT Garrett Wade 2012 Sec;ond term Myoung Kang 2012 Sec;ond term Stanley Stemkoski 2013 Fir~~t term BICYCLE PEDESTRIAN Donald Armstrong 2011 Fir;~t term Geoffrey Paulsen 2011 Sec:ond term James Wiant 2011 Second term Mark Fantozzi 2013 Fir;~t term Alan Takahashi 2013 Fir;~t term CDBG Catherine Thaler (Rancho) 2010 Fir:~t term Thorisa Yap (Rancho) 2011 Fir;~t term Vacant (Garden Gate) 2012 William Sunlin (Citywide) 2013 First term FINE ARTS KC Chandratreya 2010 Partial term (counts as first) Jessi Kaur 2011 Fir;~t term Robert Harrison 2011 Fir;~t term John Fiegel 2013 Fir;~t term Christina Hackworth 2013 Fir;~t term HOUSING Frances Seward 2010 Second term -Financial rep Vacant 2011 Nicole Maroko 2012 Fir:~t term -Business rep Radha Kulkarni 2012 Fir;~t term Harvey Barnett 2013 Fir;~t term LIBRARY Kathy Stakey 2011 Second term Adrian Kolb 2011 Partial term (counts as first) Susanna Tsai 2013 Second term Ann Stevenson 2013 Fir;~t term Ronald Miller 2013 Second term PARKS & REC David Greenstein 2010 First term Jeanne Bradford 2011 Second term David Lee 2011 First term Darcy Paul 2012 First term Debbie Stephens Stauffer 2012 First term PLANNING David Kaneda 2011 First term Lisa Giefer 2011 Second term Paul Brophy 2013 First term Marty Miller 2013 Second term Winnie Lee 2013 First term PUBLIC SAFETY Nina K. Daruwalla 2010 First term Daniel Nguyen 2010 Partial term Tamara Pow 2012 First term Charles Caldwell 2012 Second term Craig Lee 2012 Partial term (counts as first) SENIOR CITIZENS Linda Walker 2011 Second term Christine Kennedy Pierce 2011 Second term Thycaud Subramonian 2012 First term Mavis Smith 2012 Second term Vacant 2012 TICC Avinash Gadre 2011 Partial term (counts as first) Andrew Radle 2011 Second term Peter Friedland 2011 First term Wallace Iimura 2012 First term William Allen 2012 Second term 2008 COMMISSION ATTENDANCE REPORT Audit Committee Jan ' Feb Mar Apr May Tune July Aug .Sept Oct Nov Dec Total- ` Attended Total Eligible to- Attend '' Annual; Kan , M oun P X X P X X P X X X X P 4 4 100% Mahoney, Orrin P X X P X~ X P X X X X P 4 4 100% Won ,Gilbert P X X P X X Al X X X X P 3 4 75% Wade, Garrett P X X P X X P X X X X P 4 4 100% Stemkoski, Staple P X X P X X P X X X X P 4 4 100% Meet 2nd Thursday of Jan., April, July, Oct. 4:OOpm Conf. Rm. A. Staff Liaison is Carol Atwood. X = No Meeting Scheduled Bicycle~Pedestrian. ° .lean Feb r Mar April .May "June . }July - •August: `Sept _ Oct Nov ~ Deg ~ ~ ::Total ~..t ~ ~1"otal ~ -~ Annual Commission ~ ~ '~-i< ~~~~ x.Attended~ ~1:?ligible '% _ - - - ~ fo` Attend,',. Armstron ,Don P P P NQ P P P P NB P NB A-1 8 9 88% Koski, Ma P P P NQ P P P A-1 NB P NB P 8 9 88% Paulsen, Geoffre P P P NQ P P P P NB P NB P 9 9 100% Walton, Joe P P P NQ P P P P NB P NB P 9 9 100% Wiant, James A-1 P P NQ P P P P NB P NB A-2 7 9 77% - -- Meets the 3` Wednesday of the month at 7:OOpm in Conf. Rm. A. Staff Liaison is David Stillman. CDBG Comnnftee ~? .~:E~ Jan" ~_ 'yFeb " ' ;Mar Apr„ May - 7~me ~ July..- - Aug ~~ Septa _ Oct _ Nov . • ~ 'Dec. ` Total4 Attendedi ~>Total~ ~-' ~•1 hglble` ~to1~ltte'nd ~Annual,~, %'_ Vacant X X X X X X X X X X X X 0 1 0% Vacant X X X X X X X X X X X X 0 1 0% Hathawa -Feit, Sarah X X P X X X X X X X X X 1 1 100% Kulkarni, Radha X X P X X X X X X X X X 1 1 100% Lee, Winnie X X P X X X X X X X X X 1 1 100% Malone Prichard, Clare X X A-1 X X X X X X X X X 0 1 0% Seward, Frances X X P X X X X X X X X X 1 1 100% Thaler, Catherine X X P X X X X X X X X X 1 1 100% Ya , Thorisa X X P X X X X X X X X X 1 1 100% Meet 2°d Thursday (as needed) 9:OOam Conf. Rm. C. Staff Liaison is Vera Gil. 2008 Commission Attendance Roster ::Fine Amts ~ :Feb Apr May ~ June Aug Oet ~B :~ -Dec 16 Total ~ '~ Total, , AruZual~~ 'Commission 26 ~2'' 27 24 26 Attended Eligible ~ % . Reg ~ ' to Attend ~ 1 ( Y i Canter, Nanc P NQ P NB P P 4 4 100% Chandratre a, KC A(1) N P NB A(2) P P 3 5 60% Harkin, Michael P N P NB P 3 3 100% Harrison, Robert P N P NB P P P 5 5 100% Kaur, Jessi P NQ A-1 NB P P P 4 5 80% Meet 4"' Tuesday of even numbered months 7:OOpm Conf Rm. A. Staff Liaison is Kim Smith. NQ = No quorum NB= No business Michael Harkin resigned in October, Nancy Canter resigned in November Housing Commission ,r ~ ~` ° ..- Jan :Feb ;_' Mar .• Apr~~, Ma} £" ~4~-- June ~, `JulyY : -, M_ :Aug Sept ~ "Oct - °_ Nov~ Dec,: -~ Total._: Attended Total Ehgibleto tAttend7 Annual: %', - Maroko, Nicole X X X NB P A-1 A-2 NB P NB P P 4 8 66% Hathawa -Feit, Sarah NB P P NB P P P NB P NB P P 8 8 100% Lee, Winnie NB P P NB P P P NB P NB P P 8 8 100% Kulkarni, Radha NB P P NB A-1 P P NB P NB A-2 A-3 5 8 62% Seward, Frances NB P P NB A-1 P A-2 NB P NB P A-3 5 8 62% Meet 2" Thursday 9:OOam Conf. Rm. C. Staff Liaison is Vera Gil. NQ = No quorum NB= No business Library :`Jan' ;,Feb r ,Mar . Apr ~ ~ Nla} : June,:' July Aug ; :Sept' ct ,~ ~ ,Nov -.Dec . ; ¢ Total,' ,~~ ;?Total Annual; ~ ~Cottimission `+' ~~ '~~'`- ~-~ ,~°~ '~ ~=~~ z ~'~'- `~ '"` Attended Eligible , %_ ~ wr ~ 1 su _ 1 E5 ": c F _ - _ - £ ~~ ~ F . a ~ ~i' a F t~_AtteIld Go al, Ram P P P P P NQ P P Al A2 Resi ned X 7 9 77% Miller, Ronald P P P P P NQ P P P P NQ X 9 9 100% Riddell, Janet P P Al P A2 N P A3 P P NQ X 6 9 66% Stake , Kath P P P P P NQ P P P P NQ X 9 9 100% Tsai, Susanna P P P P P NQ P P P P NQ X 9 9 100% Meet 15` Wednesday (staff at odd numbered months only) 7:OOpm Meeting Rm. 100. Staff Liaison is Carol Atwood. NQ = No Quorum X = No Meeting 2008 Commission Attendance Roster Parks & Rec Commission Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Attended Total Eligible to Attend Annual Bradford, Jeanne X P P Al X P P P A2 P P P 8 10 80% Stauffer, Debbie P P P X P P P P P P P 10 10 100% Greenstein, David X P P P X P P P P P P P 10 10 100% Lee, David X P Al P X P P P P A2 P P 8 10 80% Paul, Darc P P P X ~ P P P P P P `10 Q ;100% Meet 15` Thursday 7:OOpm City Hall Room 100. Staff Liaison is Mark Linder. Darcy Paul & Debbie Stauffer appointed 2008 ' Planning{'~~ ~ -Jan Feb:-; r Mar Apr May June, 'July ;Aug ~ = Sept', ~ Oct ;' Nov Dec Total Total Annual °!°.;~ K~:. ~Commtsston':~ ,~ ~ ~- ~ ~~ : ~' r Eligible to a , . ~.. '' _,'+' ~: , , r - ~' 'Attend - Giefer, Lisa P P P X P P P X P P P P P Al X P P P P P X P P X 18 19 95% Kaneda, David P P P X P P P X Al P P P P P X P P P A2 A3 X P P X 16 19 84% Miller, M P P P X P P P X P P P P P P X P P P P P X P P X 19 19 100% Paul Brophy P P X P P P A- P P X P P P P P X P P X 14 IS 93% 1 ~ Rose,Jesslca ~ P ~ Al I Y I X I Y I Y I Y I X I Y I Y I Y I Y I Y I P 1 1C I P~ P I P I Y I AL 1 1i I P I Y I X I I% ~ ly 1 89%o Meet 2n° & 4th Tuesday 6:45 in Council Chamber in Community Hall. Staff Liaison is Steve Piasecki. Public Safetyl Jan Feb Tviar~' " Apr May`' ` t ~~June ~7vly `f .Aug °" Sept bct , y' -'Nov ': Dec ~ Total '=Totals , 'Annual<` . ~Co-nmission's~ - - ~ - - `Ey ~~~~ - , ~ :Atfended Eligible to ~:%~ ~. , f: .,~ ~Y, ~ ~.,,~~- _ Attend ~ 1~ . Aber , Fari P X 1 1 100% Caldwell, Charles P X P P X N P P X P P P 8 _8 100% Cena, Jay P X 1 ~" 1 i00°ro Daruwalla, Nina Al X P P X NQ P P X P P P 7 8 83% N u en, Daniel P P 2 2 100% Riddell, Hugh P X P P X NQ 3 3 100% Payne, Jeff** Al 0 1 0% Pow, Tamara* P P X N P P X P Al P 6 7 85% Meets the 2°d Thursday of the month at 7:OOpm in Conf. Rm. A. Staff Liaison is Captain Terry Calderone. * New Members/** Resigned 2008 Commission Attendance Roster Senitir Citizens Jan Feb.;" -' `-Mar 'Apr May < ._ June ~Juty 'Aug', Sept _ . ,Oct Nov Dec <Total - Total - Annual`. Commission ', , ~ ~ ,_, ~ ~~; ~ ~- ~ `Attended- Eligible to ,% " r - •_ _ Y __..,, ~ `' - - Attend'- Otte, Ralph X X P X X P X P X 3 3 100% Kennedy-Pierce, P X X X X P X X P X P X 4 4 100% Christine Smith, Mavis P X X X X P X X P X P X 4 4 100% Walker, Linda P X X X X Al X X P X A2 X 2 4 50% Subramonian, X X X X P X X P X P X 3 3 100% Th caud Meet 4`" Thursday of Jan., Mazch, June, Sept., Dec. 2:00 Senior Center. Staff Liaison is Julia Lamy. Estelle Incociati & Frank Yap replaced in Mar 08 by Thycaud Subramonian & Ralph Otte in May 08. ':TICC ' ~- ~,' Jan 2~~ Feb ~ .::. ~~6 :Mart. " 5 ~` . _ :.~, ~"' Apr ' 2 ~ 1VIay .7-'~ `June . ;~ :~~ ~~ "July , 2.- ~ -Aug ~: 6 -S,ept. ;• 3 ,. - Oct`. 1 ~ -- Nov =,_ 5 -Dec , ! :'3 Total'° : Attended '~~x . • ~Total'~ ~~ ,Ehgible~~' ~fo Attend `Annual' Allen, William P P P P P P NQ P P P P P 11 11 100% Iimura, Wallace P P P P P P NQ P P P P P 11 11 100% Klein, Eric P P P resi ed 3 3 100% Radle, Andrew P P P P P P NQ P P P P P 11 11 100% Friedland, Peter P P P P P P NQ P P P A l A2 9 11 82% Avinash Gadre Vacant P N P Al P P P 5 6 83% Meet 15` Wednesday of month 7:OOpm Conf. Rm. A. Staff Liaison is Rick Kitson. Eric Klein resigned the end of March, 2008 Avinash Gadre appointed in June. NQ= No Quorum 2009 COMMISSION ATTENDANCE REPORT Audit Committee Jan Feb Mar ` Apr May June July Aug Sept Oct Nov Dec Total Attended Total Eligible to Attend Annual Kan , M oun X X X Mahoney, Orrin X X X Santoro, Mark X X X Wade, Garrett X X X Stemkoski, Stanle X X X Meet 2nd Thursday of Jan., April, July, Oct. 4:OOpm Conf. Rm. A. Staff Liaison is Carol Atwood. X = No Meeting Scheduled BieyelePedestrian Commission J~~ Fcb Ivfar? April Nlay June July August Sept Oct Nov Dec Total Attended Total IJli~ible to Attend Annual Armstrori ,Don Fantozzi, Mark Paulsen, Geoffre Takahashi, Alan Walton, Joe Wiant, James Meets the 3r° Wednesday of the month at 7:OOpm in Conf. Rm. A. Staff Liaison is David Stillman. CD$G Committee Jan Feb Mar ~. Apr May June Jnly Aug ~ 5ept Oet Nov Dec Total Attended Total Eligible to Attend `Annual Vacant Vacant Barnett, Harve Kulkarni, Radha Maroko, Nicole Seward, Frances Sunlin, William Thaler, Catherine Ya , Thorisa Meet 2" Thursday (as needed) 9:OOam Conf. Rm. C. Staff Liaison is Vera Gil. 2009 Commission Attendance Roster Fine Arts Commission Feb 2~# Apr 28 ~ June 23 Aug 25 OcC 27 Dec 22 ~ Total Attended Total ' Eligible to Attend. Annual °io __ Chandratre a, KC Fie el, John Kaur, Jessi Hackworth, Christina Harrison, Robert Meet 4~' Tuesday of even numbered months 7:OOpm Conf Rm. A. Staff Liaison is Kim Smith. NQ = No quorum NB= No business ~HousingCommissiori Jan Feb Mar Apr~~ May Tune July Aug ~SeFt' Oct Nov Dec __ Total Attended Total Eligible to Attend Annual °ro Barnett, Harve _ Maroko, Nicole Kulkarni, Radha Seward, Frances Vacant Meet 2"d Thursday 9:OOam Conf. Rm. C. Staff Liaison is Vera Gil. NQ = No quorum NB= No business `Library Commission Jan- Fcb IViar Apr `ivlay `7une " " Juty Attg Sept ' ' Oct 'rTov I~ec Total - 'Attended 'Total Eligible to Attend Annual :'a Miller, Ronald P Stevenson, Ann Stake , Kath P Kolb, Adrian Tsai, Susanna P Meet 151 Wednesday (staff at odd numbered months only) 7:OOpm Meeting Rm. 100. Staff Liaison is Carol Atwood. NQ = No Quorum X = No Meeting * Not yet appointed 2009 Commission Attendance Roster Parks & Rec Commission _ Jan Feb Mar Apr. May, June July Au~~ ~ ~ .Sept Oct Nov Dec ~ Total Attend cd Total Eligible to Attend Annual °o Bradford, Jeanne P Stauffer, Debbie P Greenstein, David P Lee, David P Paul, Dazc P Meet 1 S` Thursday '7:OOpm City Hall Room 100. Staff Liaison is Mark Linder. Planning= Commission Jan Fcb Mare' Apr 'May June July Aug` Sept Oct Nov `Dec Total-: ~` .Tptal Eligible to 'Attend Annual °~o Giefer, Lisa P P P Kaneda, David P P P Lee, Winnie ,~„- 1VllllCi, 1V101L P P P Paul Bro h P P P Rose, Jessica P P P Meet 2"° & 4`" Tuesday 6:45 in Council Chamber in Community Hall. Staff Liaison is Steve Piasecki. Winnie Lee replaced Jessica Rose in Feb 2009 Public'Safety Commission Jan Feb I~1ar Apr May June July Aug Sept Oct Nov Dec Total Atiended Total Eligible to Attend Annual Caldwell, Charles Daruwalla, Nina Lee, Craig Nguyen, Daniel Pow, Tamara Meets the 2"d Thursday of the month at 7:OOpm in Conf. Rm. A. Staff Liaison is Captain Terry Calderone. 2009 Commission Attendance Roster Senior Citizens Commission Ja~~ Peb Mar Apr May June July Aug Sept Oct Novi Dec Total Attended Total ~~ ]~$gible Lo Attend Annual °io Mavis Smith P Christine Pierce P Linda Walker P Ral h Otte P Thycaud Subramonian P Meet 4`~ Thursday of Jan., March, June, Sept., Dec. 2:00 Senior Center. Staff Liaison is Julia Lamy. TTCC Jan Feb. Mar Apr May Jtme July Aug Sept. Oct Nov ~ Dec' Total Attended Total Eligible to Attend Annual Allen, William P Iimura, Wallace P Radle, Andrew P Friedland, Peter P Avinash Gadre P Meet 1 S` Wednesday of month 7:OOpm Conf. Rm. A. Staff Liaison is Rick Kitson. CoYnrn~ssc~ G~l~ aoo~ B,~d~ ~~ COUNCILS AND COMMISSIONS BICYCLE AND PEDESTRIAN COMMISSION PROGRAM OVERVIEW The Cupertino Bicycle and Pedestrian Commission (BPC) is afive-member board appointed by the City Council, which, when requested by Council, assists the Council by reviewing, monitoring, and making recommendations on City transportation matter pertaining to bicycle and pedestrian traffic, pazking, education, and recreatio~i within Cupertino. The City's Senior Civil Engineer serves as staff liaison. SERVICE OBJECTIVES Review City transportation infrastructure, development standards, public and private development projects, and citizen outreach and education efforts as they affect bicycle and pedestrian traffic in the City of Cupertino. Promote safe, efficient, and enjoyable travel for bicycle and pedestrian traffic within Cupertino. 11:3 L'~vn rn ~ s 5z an. G®a is a~ 8v~9 e.-f - COUNCIL AND COMMISSIONS FINE ARTS COMMISSION PROGRAM OVERVIEW The Cupertino Fine Arts Commission is charged with advancing the arts in the City. This is done through several activities and programs, including the following: Overseeing the "Quarter Percent for Art" requirement for developments over 50,000 square feet; promoting art in public places, making recommendations to City Council regarding arts opportunities; awarding grants to individuals and organizations; and selecting a "Distinguished Artist of the Year." In prior years, grants had been awarded to a diverse group of individuals and organizations, including the Cherry Blossom Festival, local performing arts groups, sculptors, artists, and the Euphrat Museum of Art and its Arts in Schools program. Budget constraints resulted in the elimination of fine arts grants for several years, although in 2006-07 a portion of the grant money was reinstated and awarded to the Distinguished Artist of the Year and to the Euphrat Museum of Art. SERVICE OBJECTIVES Review and approve public art projects required for developments over 50,000 square feet. Promote programs and activities that provide a direct cultural benefit to the citizens of Cupertino, with special emphasis on groups not likely to receive regular exposure to the arts. Actively encourage business and community participation in the arts. Pursue opportunities for visual and performing arts throughout the city. 109 ~xcerP-~ --~raw~ ,. . Annual Report FY 2007-08 f t° ~t n ~' ~+5 ~ vy~ vtit ~ 5 S ~ C11t~ September 16, 2008 ^ Processed 93 legal ads, 190 resolutions, 20 ordinances, 5 negative declarations, 16 claims, 10 appeals, 4 petitions for reconsideration, anti a variety of records requests. Recorded approximately 50 miscellaneous documents with the Santa Clara County Recorder. ^ Scanned packets and exhibits for 27 city council meetings; continued scanning current and/or prior year resolutions, ordinances, other commission minutes, budget documents, etc. The Laserfiche database now contains approximately 27,652 documents that are available to the public online (an increase of 8,914 since last year) ^ Prepared and microfilmed 1,121 files and destroyed 269 obsolete files. ^ Collected and reviewed 116 economic interest forms and 84 campaign disclosure statements required by the Fair Political Practices Commission. ^ Recruited for all board and commission regular vacancies with terms ending in January, as well as 12 unscheduled vacancies. There were 2,9 appointments made. ^ Responded to miscellaneous requests by the public and other agencies. ^ Compiled information for State of California m;~ndate reimbursement claims Fine Arts Commission ^ Reviewed public art Cupertino Landing on N. L-eAnza Boulevard. ^ Refined the policy and procedures for the "C~ne-Quarter Percent for Art" program which requires public art for new developments 50,000 square feet or greater. ^ Sponsored a student art exhibition at the Cupertino Cherry Blossom Festival. ^ Awarded the Distinguished Artist of the Year 2008 to watercolor artist Floy Zittin. Emergency Services The mission of the Office of Emergency Services is to facilitate, coordinate and provide technical support to improve Cupertino's disaster response and recovery through education, training, volunteer development, partnerships and other readiness activities. Highlights include: Public Education ^ Prepared monthly preparedness article in Cupertino Scene ^ Conducted monthly personal emergency preparedness workshops (PEP) - 112 attendees this year. Collaborated with student volunteers from Monta Vista High School to actively promote PEP class. ^ Added Pandemic Flu information to PEP workshop and emergency preparedness website www.cupertino.or emergency. Filmed public presentation in January, which is shown regularly on City Channel. ^ Presented to service clubs and schools. ^ Offered Kaleidoscope Public Safety Training for young adults - 39 graduates. ^ Conducted CPR classes - 98 trained. ^ Provided First Aid classes - 60 trained. ^ Provided preparedness information at local festivals, block parties, schools, and other community events. ^ Displayed informational brochures at the library, City Hall and Quinlan Community Center. C:\Documents and Settings\lindal\Local Settings\Temporary Internet Files\Content.0utlook\S4ZN7D19\Annual Report 2007-08v ] .dot Page 24 of 32 (~CJYYdm ~ss-a~n Goals aooq 8ud4~ J COUNCIL AND COMMISSIONS HOUSING COMMISSION PROGRAM OVERVIEW The Cupertino Housing Commission (CHC) is afive-member boazd appointed by the City Council to assist the Planning Commission and the City Council in developing housing policies and strategies for implementation of General Plan Housing Element goals. The Commission also oversees the Community Development Block Grant (CDBG) program. The Senior Planner serves as staff liaison. SERVICE OBJECTIVES: When requested by the Director of Community Development or the City Council, make recommendations regarding affordable housing proposals including requests for money from the CDBG and the Affordable Housing funds, possible fee waivers or other incentives, the number and type of affordable units, and the tazget groups to be served. 123 Crn~ ~'~'t <<5S l~ ~(5 aoo~ 3vd~ ~~ COUNCIL AND COMMISSIONS LIBRARY COM1v1ISSION PROGRAM OVERVIEW The Library Commission is a five member commission appointed by the City Council that reviews and makes recommendations related to the operations and services of the Cupertino Library. The Cupertino Library is operated by the Santa Clara County Library Services. The building is provided by the City of Cupertino for which the county pays a rental fee. County Library staff serve as staff to the commission. and the Director of Administrative Services or Human Resources Director serve as City liaisons. SERVICE OBJECTIVES Monitors the various service activities of the library and makes recommendations for improvements to appropriate bodies. Supports library advocacy groups, including Friencis of the Cupertino Library and Cupertino Library Foundation. Advocates library funding and service levels at the city, county, and state levels. Represents the Cupertino library in the local community. Participates in state and local library workshops and conferences. Participates in the long range planning of quality libr;~ry services for the City. Develops potential resources to expand volunteer effi~rts in the library. Investigates ways to expand access to non-traditional media. Continues library advocacy in Cupertino activities and with other organizations. Continues emphasis on integrating additional technology into library services. Continues proactive efforts to ensure adequate librar3~ funding. 10. aoo ~ 3~z+s~e~ COUNCIL AND CONIlVIISSIONS PARKS AND RECREATION COMMISSION PROGRAM OVERVIEW The Parks and Recreation Commission is afive-member citizen's commission appointed by the City Council to make recommendations pertaining to parks and recreation. The Director of Parks and Recreation serves as staff liaison. SERVICE OBJECTIVES Engage the public in dialog regarding the design of new programs and facilities. Make recommendations regarding these projects to the City Council. Work with staff and the public to draft and/or revise policies for use of Parks and Recreation facilities. Consider public input regarding the operation of Parks and Recreation facilities and make recommendations for their improvement. Participate on a number of special committees dealing with Parks and Recreation. Serve as ambassadors for the Parks and Recreation Department. 115 DEPARTMENT OF PARKS AND RECREATION CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3110 • FAX: (408) 777-3366 STAFF REPORT Agenda Item No. 6A SUBJECT MEETING DATE: August 14, 2008 Parks and Recreation Commission Draft Work Plan for FY 2008 - 2009. BACKGROUND At its July 26, 2008 Work Plan Development session, the Parks and Recreation Commission reviewed the City Council referrals for this fiscal year and other priorities it might want to consider. Following discussion and priority identification, the Commission asked staff to prepare a draft work plan for FY 08-09. DISCUSSION The draft work plan is as follows: August 14, 2008 • Approve draft Parks and Recreation Commission work plan • Parks and Recreation Program update -Sports and Fitness • Brown Act and Robert's Rules Training September 8, 2008 • Cost benefit analysis of special events • Update on Blue Pheasant negotiations an~i establish a work plan to look at the long-term use of the Blue Pheasant property • Consider actions needed to advance two community-building opportunities - a KaBoom playground project at Blackberry Farm acid anAdopt -A- Park program • Parks and Recreation Program update October 2, 2008 Dogs off-leash in one or more City parks policy community workshop November 6, 2008 • Recommendation on policy and actions on dogs off-leash in one or more City parks • Discuss and develop options for future use of Simms property • Discussion of draft policies and procedures for the use of Stevens Creek Corridor Trail • Parks and Recreation Program update December 4, 2008 • Discuss potential green policies in City parks including the Stevens Creek Corridor Trail and Blackberry Farm • Update on community building projects including KaBoom and Adopt-A-Park • Parks and Recreation Program update January 8, 2009 • Consider options for future use of the Stocklmeir property • Continue consideration of policies and procedures for the Stevens Creek Corridor Trail and Blackberry Farm • Discussion of current and prospective partnerships between Cupertino and other institutions including school districts, non-profit organizations, and local corporations and businesses • Parks and Recreation Program update February 5, 2009 • Review current festival application process and consider possible changes to the process • Consider options for future long-term use of the Blackberry Farm Retreat Center • Approve recommendations for green policies in City parks • Parks and Recreation Program update March 5, 2009 • Continue development of proposed policies and procedures for the Stevens Creek Corridor Trail and Blackberry Farm • Parks and Recreation Program update Anri12, 2009 • Approve recommended policies and procedures for the Stevens Creek Corridor Trail and Blackberry Farm • Progress report on the Stevens Creek Corridor Trail Project Phases lA and 1B • Parks. and Recreation Program update • Approve recommendations on the future use of Simms, Stocklmeir, Blue Pheasant, and the Blackberry Farm Retreat Center May 7, 2009 • Update on KaBoom Project and Adopt-A: Park Program • Update on current and prospective partnerships • Parks and Recreation Program update June 4, 2009 Update on implementation of the dogs off-leash policies Set date for annual work plan development session Parks and Recreation Program update RECOMMENDATION Approve a FY 2008-09 Work Plan and forward to City Council for approval. SUBMITTED BY: Mark Linder Director, Parks and Recreation C~C7I'Y~l~'1 ~55laYt GoCc~S aoo4 a3~d9ef COUNCIL AND COMMISSIONS PLANNING COMMISSION PROGRAM OVERVIEW The Planning Commission is afive-member eitize:n board appointed by the City Council to make or recommend decisions on matters pertaining to land use and physical development. The major work of the Commission is to conduct public hearings on "current planning" applications. The Director of Community Development and the City Planner serve as staff liaisons. The Commission also advises the City Council on land use and development policy through study sessions and formal hearings on issues necessary to maintain the current status of the General Plan. The Commission also undertakes I~eriodic review of implementation ordinances and issues interpretations of these documents. SERVICE OBJECTIVES Conduct periodic reviews of the General Plan. 'Chese reviews test the fundamental goals and measure performance of short-term objectives. Conduct public hearings for approximately 75 land development applications. Ensure that decisions aze made fairly and expeditiously in accordance with adopted General Plan policies, zoning ordinances, development plans and design guidelines. Prepare specific plans, zoning ordinance amendments and amendments to the General Plan. Serve on the Planning Commission Design Review Committee, the Environmental Review Committee and in an advisory role to the Housing Commission and Economic Development Committee. 121 City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 Fax: (408) 777-3333 CUPERTINO Summary Agenda Item No. ~0 Community Development Department Agenda Date: A~ri115, 2008 Application: Approve Planning Commission Work Program for 2008 RECOMMENDATION The Planning Commission recommends that the City Council approve the 2008 Work Program, with two modifications as described below. BACKGROUND The Planning Commission adopted its work program on March 25, 2008, which is forwarded to the City Council for final approval. A matrix describing the proposed Work Program is enclosed (Exhibit A). New projects are based on the adopted City Council goals for 2008-2009 (Exhibit B). Other projects consist of those carried over from 2007, as well as private developments. DISCUSSION A major new project this year is the required review of the General Plan s Housing Element. Adoption of ABAG's regional housing allocation is required by June 2009. Staff is currently reviewing proposals from consultants who will assist in preparing the Housing Element; a draft will be available in the fall. The Historic Preservation Policy was on last year's work program, but was initiated this year. Members to serve on a Historical Preservation Advisory Committee are being solicited at this time. The Committee will recommend non-residential structures/sites for historical consideration in terms of preservation or commemoration. The Sustainability/Green Building project will continue throughout the year, with a progress report to the City Council in May regarding the City's voluntary green building program, options for the future and opportunities for other sustainability programs. A major new private development is Sand Hill Properties mixed-use proposal on the 17-acre site on Stevens Creek Boulevard in the South Vallco area. A community outreach effort, related to the South Vallco Master Plan, will occur March -June. Planning Commission Work Program 2008 Apri115, 2008 Page 2 PLANNING COMMISSION DISCUSSION The Planning Commission approved the 201)8 Work Program, with two additional recommendations for the City Council's cor~sideration: Green Buildings/SustainabilitX The Commission requests that the City be a;;gressive in implementing the green building/sustainability program, by including allocations in the budget for green programming/staffing and training of p1an~ling and building staff. The Planning Commission also requests that they be included in future public discussions, workshops and hearings on this subject. Single-Family Residential Floor Area Ratio IFAR The Planning Commission discussed the issue of the lack of certainty for the single- family residential floor area ratio maximum of 45%, since the City Council recently required a lower floor area ratio for a new residence on Vai Avenue. One point of view was that, regardless of one's opinion of large homes, people prefer certainty over uncertainty, and if lower FAR's are desired, a prescriptive approach should be taken. Another point of view was that the problem of large homes isri t pervasive; opening up the R1 ordinance to address the FAR is a large undertaking, and there are other priorities for the City's limited resources. The Planning Commission recommends, 3 yes, 2 no (Giefer and Rose), that the City Council add a review of the Rl ordinance, ~-ith a focus on the Floor Area Ratio, to the work program. There was a suggestion than this could be a low priority project, to be undertaken as time and resources become a~~ailable. PUBLIC One person spoke from the public, stating tYiat the R1 ordinance already is prescriptive, and City resources should be directed toward other priorities. STAFF Staff comments included the view that there are limited staff resources to bring this issue forward, and that it can be dealt with on a case-by-case basis. The Council decision on Vai Avenue can be treated as "c~ise law" for the City, and staff can advise applicants accordingly. Neighborhoods can come to the City for assistance in developing unique regulations, as did the F~~irgrove/Eichler neighborhood. Planning Commission Work Program 2008 Apri115, 2008 Page 3 ENCLOSURES Exhibit A: Planning Commission 2008 Work Program Exhibit B: City Counci12008-2009 Work Program Prepared by: Ciddy Wordell, City Planner Sub 'tted b Approved by: ve Piasecki David W. Knapp Director, Community Development City Manager PLANNING COMMISSION WORIC PROGRAM 2008 PLANNING COMMISSION HEARING ~ NEw 2o0s PuoJEC•rs EXHIBIT A Jan Feb March April May J1u1e July Aug Sept Oct Nov Dec Jan STAIT PROGRAMMED Historic Preservation LG Polic General Plan Implementation Monitoring -Annual Review Heart o! the City PG S ecific Plan Crossroads AHS/~ Streetsca a Plan 'I'rcc urilin.u'cr auucndmcnt:, -trci• City Council only AHS ~ ,i • l u n- Cleo Avenue SP/VG Affordable Housing ~rezonin ,use ernuc' Green 13uildulgs PG Pro ram tilh{1 ~}lYllnJlll'l' G'C /,1l1Cllilllll'1115 I-luusing L'lculcul VG U ?dal(• PRIVATE DEVELOPMENT Prrblic Hcarir: s Suuth V~lll~u M.lstrr I~l SandHlll alil Pro . c ~,l l.ti CT L.U ?t!rt11lU VIII I ' I a },l GC Jan reb March April May jwle July Aug Sept Oct Nov Dec STArP 5anill-lilll'rol?rrlicti GC 'l7 ac., 5CL' Vallco: Rosebowl Retail (Wolfe - ltoad/Vallco Parkway I-laic) Nurlh Narr~•I, ~l ,~r Buildin Pcrrnits Villa 5urr.1 l.~lti I'illlllil,5' Cupcrtinc~ Sal, ncv~- luia n is Nurlh 'C.inl~~u c~fficr G:planning/mist/work program table 2008 2008 - 2009 Work Program EXHIBIT B ~ Project ~ ~ Status ~ Comments ~ 1. Major Developments (for a;fu11 list of developmenh'activi ~ ' ty go to ww~V:,cu~ertino.oz develogmentactiy~.ty) ~ ~ . A. Cupertino Square (formerly Vallco Fashion Owners of Cupertino Square are Use permit and site and architectural approval Park) pursuing the private revitalization of for the Wolfe Road and Vallco Parkway 1. Periodic updates to City Council from the center as follows: frontages and the Rose Bowl mixed-use building Approved but construction hasn't was granted in the Spring of 2005 and the properly owners. started ownership expected to be under construction in 2. Periodic reports regarding development 1. Retail adjacent to Penney's 2007. The Evershine Group acquired the Rose approvals. 2. Rose Bowl 140,000 squaze Bowl and two other "out-pazcels" and Orbit 3. Adherence, if possible, to artist foot commercial and 204 acquired the mall portion of Cupertino Square renderings presented to Council. residential condominiums resulting in a delay of the planned construction. 3. CPK restaurant in the Sears 4. Analyze the impacts of the pazking lot Evershine has met with staff regarding changes development agreement's expiration. Future Development to the plans while maintaining consistency with 4. Hotel pursuant to the the Council approval. Staff is reviewing the development agreement changes and expects to bring the amended plans 5. Development on the parcel back to City Council as an information item in north of Macy's the first quarter of 2008. Cupertino Square General Manager Orbit is preparing refined elevations of the Wolfe Mike Rohde has provided periodic Road and Vallco Parkway retail which will be updates to the City Council. brought to the Council as an informational item to ensure your agreement that they conform to the approvals. Awaiting hotel application from the Evershine Group and eventual development of plans for the - pazcel north of Macy's. 2008/2009 Wormy Program (Approved February 19, 2008) Pagc ~f 20 2008 - 2009 Work Program ~ Project ~. Status ~ Comments ~ B. HP Property C. The Oaks D. Rose Bowl E. North Vallco Parkway Retail J V Use Permit application filed for a 121-room hotel and 47,000 squaze foot retaiUconference center. Projected public hearings before the Planning Commission and City Council in Spring 2008. Evershine, new owners of the Rosebowl parcel, are developing slightly modified plans with 204 residential units and 100,000 square feet of retail. Plans aze being developed for 31,400 squaze feet ofmultiple-tenant retail space facing Wolfe Road and Vallco Pazkway, adjacent to the new gazage in front of Penney's. Developer is required to fund and implement a South Vallco Plan on a parallel track. lUU~S/2009 Work Program (Approved February 19, 2008) Page 2 of 20 2008 - 2009 Work Program ~ ~ Project ~ ~ Status ~ Commeats ~ F. California Pizza Kitchen ~ This 6,000 squaze foot restaurant Islands restaurant, approved at the same time, was approved in 2006 and building will not be moving forwazd. The property owner permits were issued. The time limit is seeking another restaurant in its place. on the implementing the permit was ' extended, but the extension has . expired. New building fees, and possibly an amended building plan to conform to the new building code, ' •will have to be submitted to reinstate • the building permit. I' .I: il. .l•" ^4`!,I.I 1 4. • ~~• ~i '. ~. ...,, :• r.'+^. ' _ • ~ ~ ~ ~'-~ i:l. ..1"n.luo,l. +,1/~ "~~ 1 ". tr.. I .:1,.. Jii .T~^4•a;' 4fic. .i'.~ r '•4~•. .I. ~. "1', t`....~..'• .I' • .y1' r'..~' uoi ,v~[_~ ~4i. .' . . .~' ( r r1, , ' I, i! .CJ:!-, ~ ^ •1l1~ 1. .l rLi ~ 1. • ~..~,a ttat°'.m vements~'aIIariansl~~' r ,r {{ D .~~ Dr~U• J. ... ..: ~. ,; • , '~,f+ .1. • .C`r"J. r .1' + I y. „ !:v ~.}''L ` :' i ` 1 ~ " _ xr` P 1. ~~ '~I-. .S •In 11•, .1' 1 1 1 F- '.r , .n 41; r rt.1.( )' ~ul'1 - '' ,» J.~ r4' ~q- 1~^ 7 ha ;~' $t i''I~ ' • '~` ° • • • ~ E :. 1 wF \n:.: ,i :4i.. s .Z .1 .S VI t~ ilr l~' Hr.r I~ M L{` ~ . L• b• ~L I::_ . _ P-~- 4" ;.I h i '..,iy;r~r:a • ry,A_.•,r 31. a . "r; ' : t 4'i'.^ 1,.~'.•. ,J ..L~f' r r'~~ ~ ''II )< y ^ I { U; y -7! l` i ~ . M1 J y . , . ,:r. .n .I ~ . , r. r. 1"' J,. :4 l . ,1 r` ,.•r . ..l.vh7+r.. .K •} 7AV .J, :1: - . ... C';? .r~ . ,~ . ti.. .. ti . .ur. ,; .: ;; -.. , e ` ~.y`73, aJ. .~:I;,u ~ r . . ~. • 1 w I a, ~r .r. J • • ~ ++ - .Ilr'` -~i'r!;..j<~,A r.l, .SL ~YI.kr•Ikt::•r rr• A. Bridge ' Mary Avenue Pedestrian Footbridge Phase I completed (grading, fencing and utility relocation) ' - Construction contract awazded Nov. 2007. Contractor is underway and will begin actual construction Feb. 2008. Bridge completion date is Dec. 2008 Groundbreaking was Jan. 24, 2008. Final completion Mar. 2009 B. Parks . 1. Stevens Creek Corridor Park (Phase 1- Project assigned to Public Works for PS&E at 80% and project transferred from Parks McClellan Road to BBF Golf Course construction. & Recreation to Public Works for construction. maintenance building) Public outreach regazding environmental im rovements was successful. 2008/Z009 Wnrk Program (Approved February 19, 2008) ~ Pav^ 3 of 20 2008 - 2009 Work Program -Project ~ Status ~ Comments a. This project includes park and trail Tentative Schedule: improvements. Status, scope and budget report to b. City will enhance outreach efforts in Council Mazch 2008. regazds to environmental improvements Completion of final PS&E -- March and tree replacement. 2008 Final reviews /permits - Maz. 2008 Advertise for bids - Maz. 2008 Award Contract -May 2008 Construction Complete- Apri12009 Park and Trail Open -May 2009 2. Stevens Creek Corridor Park (Phase 2 - Golf Course maintenance building to Stevens Creek Blvd.) Develop Conceptual Plan Following the Awazd and Start of construction of the Phase 1-A (Creek restoration) and 1-B Blackberry Facilities Projects, staffwill~ begin to devlop the scope and budget for the Phase 2 Project. This generally consists of extending the trail from the existing golf maintenance Builduig (to be demolished in Phase 1-B) across a new bridge to the west side of Stevens Creek through the Stockehneir Orchard, past the Stockelmeir house and ending at Stevens Creek Boulevard. Staff will provide a preliminary scope and projected budget expected for design and construction in the 2009-2010 CIP. 3. Rancho Rinconada Park a. Work with County to come up with a Santa Clara County owns a pazcel Staff has approached the Real Estate Manager plan to move the County Roads and next to Lawrence Expressway for the San Jose Water Company to inquire about Airports activity off the site and currently used by the Department of the potential for acquiring land immediately . develop a park. Roads and Airports as a materials adjacent to the Roads & Airports corporation lOUtS/'1009 Work Program (Approved February 19, zoos) Page 4 of 20 2008 - 2009 Wdrk Program Project ~ Status ~ Comments storage site. County Roads & Airports staff have maintained that this site is critical to their operation. County Parks has received Board of Supervisors approval for the San Tomas Aquino trail master plan, which identifies this site as greenbelt. V. Pod J-IV GrLlilW c. Sterling Barnhart parcels 0 At this point the timing is uncertain for acquisition and funding most likely to be carried. over to 2009. yazd at Doyle and Lawrence Expressway. The 1+-acre San Jose Water Company parcel if available, could be purchased for a Roads & Airport yard expansion, freeing up the creekside pazcel for pazk development and the extension of the San Tomas Aquino trail. County pazk acquisition funds may support this effort. Staffwill endeavor during the 2008-2009 Fiscal Yeaz to seek grant funding for acquisition and design and construction as maybe available. Acquisition-of two parcels at Agreement reached with San Jose Water Co. Sterling and Barnhart is underway. Purchase approval to Council Feb. 2008 The improvements have been included in the CIP. 4. Neighborhood Pazk in the Homestead area This area was identified during the General Plan process as an azea deficient in neighborhood parks. Planning staff worked with developers of the Villa Serra project to require a small neighborhood park approved in conjunction with the planned expansion of the development. A preliminary park concept has been developed and will be presented to the Parks and Recreation Commission on February 7, 2008. 2008/2009 v"~*k Program (Approved February 19, 2008) - Pa~~ 5 of 20 2008 - 2009 Work Program ~ Project ~ Status I Comments C. Sports Center Upgrade Develop a strategy for upgrading the Sports It has been determined that the cost The multipurpose court (for basketball, Center pool and bath house. to bring the pool up to code exceeds badminton, etc.) project was funded in the its value to the community. 2007/2008 CIP. D. Quinlan Fountain Propose project to replace the fountain. A plan to replace the fountain with This project was added to the CIP in May 2007 - plaza/event space was presented to in the 2007/2008 CIP, though the Council has the City Council in May 2007. not yet determined the final use of the space. ($250,000). E. Civic Center Fountain Investigate Cryptosporidium protection Staff, as directed by Council will seek alternatives to the reconstruction retrofit of the Fountain and report back to Council during the .Budget discussions for FY 2008-2009 2008/2009 Work Program (Approved February 19, 2008) Page 6 of 20 2008 - 2009 Work Program Project Status Comments .. . , .. .. .~ .... ~ 'ii. ~ ''il<• .r, ~+~ a9~. 3: , ~ Ox anizattoaal~~Im oveinents ~ ~ ~~%~~ _ . iN r~~ cif' •'~. • ~• .: a.r ~ ~: ~~~ :: 3 - •i~ ' ~"' A. E-Services Bring City Hall to the customer and improve Applications in process: Applications completed: efficiency of service delivery. • On-line permits -May, 2008 • E-mail notification of services 1. E-Services • Sports Center tennis courtJGolf • City Mapguide Course tee-times -June, .2008 - . Mapguide Inquirer deemed undesirable per .golf survey & will not be pursued. • City public records -Aug., 2006 • Staff continues to work with • Webcasting -Sept., 2006 Pentamation to fully implement • On-line Elections page -Oct., 2006 online permtting. Pentamation is . Economic Development - Dec_ 2006 developing applications to better • Access Cupertino -May, 2006 coordinate financial and building ' permit data. This is the current • On-line ob a lication -Jul 2006 ~ pp Y, critical path project for the City projects, bids & RFP's -May, 2007 continued expansion of online . Street sweeping notification -May, 2007 building permitting and inspection scheduling. • . Pazking Citation Inquiries • Pazks & Rec on-line registration -Feb, 2007 • Community Outreach Program -Feb., 2007 • • Neighborhood Watch eCap -Mar., 2007 . On-line business licenses -April, 2007 • • On-line Muni Code -June, 2007 • Digital signage -June, 2007 • 3N -Enables City to communicate with tens °' or tens of thousands of people, anywhere, N anytime and on any device. 2008/2009 W^*k Program (Approved February 19, 2008) Pam" 7 of 20 2008 - 2009 Work Program Project Status Comments The City of Cupertino provides abundant public access to many meetings and city records using state-of--the-art soflwaze programs available through the City's website. Through a digital records management program and an integrated document and video-streaming program, all users have access to all public document and video records. 2. Redesign the website Completion scheduled for Dec. 2008 Will include but not limited to: • Attractive design • Intuitive navigation • Content management solution • Integrated interactive components • Integration of third-party tools and databases W 2008/2009 Work Program (Approved February 19, 2008) Page 8 Of 20 2008 - 2009 Work Program Project Status Comments B. Provide Support for City Attorney Transition . Letter of Engagement signed with Public Management Advisors LLC to review and analyze the operations of the. City Attorney's office. Firm will provide recommendations to Council in recruiting and filling the position and other options for providing legal services. Initial recommendations scheduled to be available for the proposed FY 2008/2009 budget deliberations. C. Fiscal Strategic Plan Develop along-term solution to reposition the City Reviewed May 2006 and adopted in Substantial progress has been made in the azea t0 ensule 5ervlceS Can be fully SunnOrted by rnninnrtinn with the ~Mti/M .,f revenues collected. budget. • Passage of AB 117 resulted in additional 3. Pursue correction of ERAF percent for TEA The Plan: TEA roe tax of $1.35 M/ eaz. P P rty y Second funding by Dec., 2007 • defines the financial problem phase of State legislation in process. 4. Schedule a public hearing to adopt safes as a • analyzes the structure of the organization . Council elected not to pursue November standard condition on residential development. • identifies opportunities for ballot measures for business license Quarry category; WT Ordinance changes & 5. Prepare ballot issues for business license decreasing expenses and azeas of Entertainment tax in July, 2007. (Quarry) and utility tax ordinance changes for risk exposure New Reserve Policy adopted in October November, 2007 election for Aug., 2007 ballot • identifies opportunities for , 2007. submission. stabilizing our revenue 6. Perform analysis on entertainment tax and resources. bring back to Council June, 2007. J J A ' 2008/2009 Work Program (Approved February 19, 2008) PaRP 9 Of 20 2008 - 2009 Work Program ~ Project ~ Status ~ Comments ~ ., ~.~ ~ • f I..: ~ 1 I- tY' C .. ..4 ':Public' afe .. ~ ,- ,; .L, ... :. .. ,Y.. ':'_ -s.._i r l ,IS , •: „ R I ~ ~. I 77 1~ r t ..I ~;, r I ,.c ~I },~ r I ,~'f ICI. ( I' ~,~~ T~ r~ i.. " ~ i • : . ...~ .. .. I ,: - r • ~ k ~ ~ _ I~ ~ ;, ;, _ y ~r + . ~ ' I .... I I ^ f . A. Law Enforcement Continue emphasis on Neighborhood Currently have 183 active Presented introductory Neighborhood Watch Watch Neighborhood Watch Leaders information to 16 Neighborhood Watch groups Provide quarterly Neighborhood Watch maps supporting 138 groups. that included 7 new groups and 9 inactive starting Mazch, 2007. groups. All other groups remain active by participating in city sponsored Block Parties, Emergency drills, and other activities that promote a spirit of community in a neighborhood twice a yeaz. B. Emergency Preparedness Continue emphasis on Emergency Response (ER) and Preparedness 1. Continue expanding of the outreach • Increased from four to five 750 residents trained in CERT. programs CERT classes/yr. ' Conducted six first aid and 726 residents trained in First Aid and 799 trained seven CPR classes in CPR. • Implemented a Disaster Enables community members to participate.in CounciUCitizen Corps Council emergency planning. ~ - • Organized two new Total of 12 neighborhoods trained. neighborhood CERT teams. • Established Medical Reserve Completed Corp through Federal grant. . ~ • Conducts on-going EOC drills Provide communication services at community , ' with Amateur Radio events and established county-wide mutual aid `~ plan for amateur radio. 2008/2009 Work Program (Approved February 19, 2008) Page 10 Of 20 2008 - 2009 Work Program Project Status Comments • Offer Kaleidoscope Program 3 Total of 367 students trained to date. . times/year 2. Ensure ER Training for City staff Providing mandated SEMS/NIMS/ICS training; First Aid and CPR to staff. 3. Master database update/custom program . One database for Eliminates redundancy for outreach efforts to be • Neighborhood Watch, Block completed Jan., 2007. Leaders and Sheriff . 4. Pandemic Flu • Provided education to the public to prepare citizens for disaster response. 5. Mass Immunizations Marsha chairing County committee to work on plan via committee process only 6. Managing spontaneous volunteers • Revise standard forms for city- wide use June, 2008 C. Traffic Safety 1. Walkability Implement "walkable city" concept. Ensure that the concept is present in Examples of recently approved walkable all City development/redevelopment developments include: projects. • Oak Pazk (North De Anza Blvd.) • Tantau office building °' • Whole Foods • ~ Las Palmas (Stelling Road) • Rockwell Homes Stevens Can on Road 2008/2009 ~"^*k Program (Approved February 19, 2008) p ~ Pag 1 of 20 2008 - 2009 Work Program Project I Status I Comments • Mary Avenue Bicycle Pedestrian Footbridge • Stevens Creek Corridor . ~ $250,000 added for sidewallc improvements. 2. Review traffic safety issues a. Safe routes to school program Gazden Gate safe routes grant funding approved for $393,000. Design and'CEQA underway. Construction expected Summer 2009. b. Tri-schooURegnazt Traffic Improvements The Sheriff's Office, the City, the School District, and the residents continue to work together to improve the safety of vehicle, pedestrian, students and reduced . traffic congestion on the primary roadways azound the school. c. Bring proposal to Council on best use for $300,000 earmazked for traffic safety azound schools (e.g. red light running ,lighted crosswalks, flashing speed limit signs, public education, etc.) Staff will consider and recommend proposals for traffic safety around schools and present a report to Council during budget discussions for the FX 2008-2009 CIP. 3. Provide pedestrian ramps at required intersections ~ ~ There aze two locations that will require pedestrian ramps and the work will proceed °' under the City's current curb and gutter contract once the sites have been reviewed by the City's contract attorney for compliance. Estimated Completion by June 2008. 2008/2009 Work Program (Approved February 19, 2008) Page 12 o f 20 2008 - 2009 Work Program Project ~ Status Comments .~. ...~. .. ..7 i F T'~fl ~M1 -47 t' ' :.,. .. 1 ~ ~ ' - I. ~ .. .. A. Provide housing opportunities for Cupertino The 2005 GP update and Housing The Santa Claza County Housing Trust Home workers Element identified sites for Ownership Assistance Program is applicable to additional housing units. Cupertino teachers and other public service employees. - The Cupertino Below Market Rate (BMR) program also gives priority to Cupertino. teachers, public service employees and Cupertino workers. R_ Teacher hnncina s~ccict~n nn nrn..r..... ~- ^------ ~.._..Wb .~............ y Y...6~.aua ' BMR eligibility requirements for Cupertino In May 200.6, the Council amended The Commission found the existing fee is Union School District (CUSD) teachers. the BMR program to give teachers insufficient to offset the impacts of development in CUSD 2 points credit regazdless and recommended increasing housing fees for of whether they currently work non-residential developments, including within the Cupertino city limits. commercial development and residential developments that are too small (6 or fewer units) to require a BMR unit. C. Cleo Avenue Affordable Housing In Feb. 2005, the City Council The site can accommodate up to 4 units. authorized staffto purchase a %a acre Preliminary design developed in Spring, 2007. ' site on Cleo Avenue from Cal Trans. RFP issued in October 2007. Rezoning of Staff completed negotiations and the property initiated in January 2008. Use permit site has been purchased. expected in March 2008. Construction to begin in late 2008. °' ~ J In October 2007, staff issued a °° Request for Proposals and received one ro osal from Habitat for 2008/2009 u',-k Program (Approved February 19, 2008) Pag~ ' 3 of 20 2008 - 2009 Work Program Project ~ Status ~ Comments . BMR Manual Update 1 ''.1, .1 aJ .1 (1. A~r'I ~,YITF.y-I• :41.~ 1' Y. YJ.I'~AIL:~:t~ I I.• i.t12 1 r.eh,~•A'~r. I;{. ~1> n:,.• 1'r rr:, _ '1, :+:; y. .. •t ..f.k j.. s.a ~ h .:i;r{ 1, '•} •:~ !L ~: IY•,, iy'.~: r omic,D,eVelo menflRede~elo.. me r;~ :~' .. ,. ~r{. ,.,,. ..4 ,, rrf r.. ,•., ,.,P :r~.,, ,rJ ,i,n~; ..f~aa;' .ra. '.1. .r , r ~+• 7. .) , .. ,r: Humanity. The City Council reviewed and accepted the proposal at its December 18, 2007 meeting . Review and update is scheduled for Spring 2008. ri(;r+r :'4' ',,. .: Li••.; ,(1 '•I: ..J ., ~, ! -i.. .21.Ly.ii,rrt' 1::?.:~r~rci`: x r~J~ ,.'r;~;ir-::~1+ y.. •~'.•' ~{::Trir,7; .:('.rp.il•.'i '.fr.. 'Y :~~.+1. rrl .f.. •S I . '•:~• 5'Ar.rThPrS^•r :1 Id,: 1 I. :t..; ;. ., Jr.1..:4r.r.• ,1 :" et (a•..,` 1...+~• rr !a, r }f "4!:;. .. :r~i .,~"..r i:r ;'t F,`L r riG' :.i~: ;a;i . LJ (' '. •n{ _ r. • Staff is in discussion with a consultant to begin work on the updates. •ti+., v. "ero'.'r vl ti.'..~ A r I~ ( y:(. / ;~, 1,.~: ..~; .c:~..; .4r~.r.::. .I'I::. j; ri .}xMr ~ •kr 1~{ J..r F,; ..~.,1 ,, a~ tt:.r .Iq... ~ .I , 1.- , j.rl a :~.; :,.ry, r jN~~+r!y'Y'.4• •P.L. L: ..1.1.E'. W.3M.r. AI. .{. ;+::L. rr ., v• •~-~ i 1 ~ r '{ t'' . i 1J r r 1 ~ I r t 1 A. Encourage, retain and support healthy Fourteen retail opezungs including Recognizing new businesses in new environment for retail growth Whole Foods, Strike, Cupertino Quarterly electronic newsletter. Summer and Bakery, Arya, Zales, Harvest, and Fall issues distributed to list of over 200 real Visique. On track for over 20 estate professionals and community openings by fiscal yeaz end. stakeholders. • Sending "New Business Welcome Package" in partnership with the Chamber of Commerce. 130 packages mailed for 2007. • Assisting new businesses with planning/building facilitation - signage, etc. • ~ Introducing new restaurants to city . employees E.D. Committee is meeting regularly 10 key initiatives identified with corresponding and providing input on E.D. work action plan. plan. Active outreach to Landlords and • Re-tenanting successes include: Harvest brokers to facilitate re-tenanting, and , Great BuB'et, Pizza My Heart, ~ the leasing of new mixed use space. Marukai/Daiso, and T.S. Stew House. 2008/2009 Work Program (Approved Febraary 19, 2008) Page 14 of 20 2008 - 2009 Work Program Project ~ ~ Status ~ ~ Comments • New leases for Civic Park, Metropolitan, and Adobe Terrace projects, and lease negotiations at Montebello. Retention efforts include active Initiated Cupertino Restaurant Association outreach to business owners through .beginning with Flint Center mazketing direct meetings, and Chamber collaboration. First meeting on 1/15/O8. participation.. Beginning preliminary work on .Reviewing plan for conformity with Heart of Crossroads Streetscape Plan. the City. • Bringing planning consultant on boazd. • Conducting preliminary outreach and developing plan for stakeholder input. B. Consider retail in reviewing new development. I Advise on/facilitate new development projects. J • Worked with.over 30 development firms expressing interest in the 17-acre HP site. • Provided input into planning process for Cupertino Village and Oaks expansion projects, and Mazketplace re-tenanting. • Advised on Furniture 2000 project. 2008/2009 "',Tk Program (Approved February 19, 2008) PaP~ ~ 5 of 20 2008 - 2009 Work Program Project ~ ~ Status ~ Comments . ...: .. . r, ..~ ' .~ .. i .... ,. .... . -. i A. Review the Heart of the City In fall of 2007, staff prepared update Technical revisions to the Heart of the City plan report to City Council in December are being prepared for Planning Commission 2007. review in Spring 2008, then on to Council June of 2008. ' B. Develop Green Building Standards First phase (audit) to be finished Walker Wells worked with Global Green to Sept, 2007. Estimate completion complete the audit. First phase completed. City June, 2008 Council adopted a voluntary Green Building program and will consider mandatory program in May 2008. New developed has been encouraged to "go-green" including Tantau office building and Cleo Drive Habitat for Humanity project. C. Prepare a historic preservation policy In fall of 2007, staff began Staff has met with fielene Davis of the Cupertino preliminary review and scheduled Historical Society and met with the Boazd in meetings with the Cupertino January 2008. Historical Society. D. Propose policy for tree topping under property Begs discussion Sept., 2007 and The ordinance amendment is expected to be maintenance standards ordinance wording is in preparation. heard by the City Council in spring 2008. E. Put sign code review (to look at being more business friendly) on the Planning Commission work program N • 2008/2009 Work Program (Approved February 19, 2008) Page 16 of 20 2008 - 2009 Work Program Project ~ Status ~ Comments F. Update the General Plan Housing Element RFP's will be sent to consultants in February 2008 to prepare the Housing Element. Community outreach, preparation of the draft Housing Element and the beginning of public hearings will occur throughout 2008. State law requires that the new Housing Element be adopted by June 2009. , • !''C ..a, .:I a. ~. pJ.'• ., 7 , y :1: ' ~. ,' i ..:. ~-. l r ' .n: -1 1r ~. ~ I.:l. + . . ~.~• •. ~I1~ •':j ,1"r.•1 i.. 4. ~... ~p~:i~. .. .. ~ 4 N. }y i ,(. ~i1 V1M ~ . I { ~ I.y-~; ~.~~ ,.- !;. `. ~~tt : t.. . ~..1 • ... T.. •Lf. Y...'1. Il.. ".,I ~:' :'~'r~V:i .:. .. .. .u ~,~/ ~ili ~•~. f. y~. ,I~. I:8i ••r.~ Iw- I I; ~ ~B.nd ~ ~ ' ~ g ~ ' 4't•' . •FI. .. I r M1'+' ~i~[.f9-i• * C - •.S .+l '. •y, I.1 1:A.~.. '.< i. ; 1 i ~-I1 I1. tll ~ 5 ~1 •rl . ~' ~~4r. ..1 i~ _ 1 I. ~ I! .. r1 .~. •:ilr• ..F^i.+•' ..IM ~~:: :~ x . 1 . I - v .; Si• ' " •~k~ ' ? :; ~ ' ' .i4~.~K~.n ~:Iil. ~r~l,!".°...._~ I r ..1, ^ . t. 4;. I h..:.v y I ~~~.' a :r ~farr.'b;~ ~.l•~, :.aY ~ f~1 ~M 1.rn:,F`..~i =.; "I ~' '. it ,•.~i rr•'.. ~I:i~. ..l:i i~..,' ., ..,, .. .,1.-ar.., .. t..': rl 't. ^' !': " 7 , . y ..t a. . . + F l r .. .T . ...1. : ' .. ~ . l'.. ,~, J~ .. .. f .h -'. I~f. x"- 1:... -P•° ,.w .: e. G•!-., .. J. J 11 '11 ... .~ .. .. _r .I•w .r. ? ~~. 1 ,17a. i • . ~ .. :Y'; Pr. -•~. .X. i. pp ~ ..I a •:. , :~ • ~ 'r • J .. ;~. ,, .. 4! ~ .^~ f ,f i . . .. ..1 i I , . :~;• ~ I ~ ••5 ..~~° 1+ :. u..l i . ~: ri _~.h r' :i:.f .:. Z,•. K I.... ~ I,', i. 1 ~ ~... a.' rl - I L ~• f . a ,, ..y. r•: 1'j: b "r: .I. S•I .' (~~ .. ~~ •~•;~;~ :i'' f• ;~~. ~'I.ui •:.••.7 r, I ' rt;~ '-`:7": ~ i -., ' + ' • 1 X ." ~;~ , . . .. ... o. - . . .. ~ r.r. 1 .... •r. . . .. •~ .... +~,~r. i '. •',~ _ . . . . . . . I 41 r I; 1 ~• 6 I '1 A. Continue to offer opportunities and Neighborhood block leader program . - - - Disaster renortine_ search XL rescue_ any programs to promote cultural supports 2401eaders. communication training were among those understanding and address the needs of our offered to Block Leaders this year. diverse community The block leaders annual gathering and recognition is planned for Jan. 24, 2008. Database to streamline community outreach program participants • (Block Leaders, Neighborhood Watch Leaders, CERT grads, etc.) is - . completed. • A new project to survey neighbors Block Leaders coordinated supplies checks • basic emergency supplies was during neighborhood block parties and meetings. administered by the OES with About 10 neighborhoods participated. assistance from a high school • service club. • ~ .. Anew city-sponsored Community Three grants were awazded in 2007. ' Improvement Grants program zuus/Z009 ~" -k Program (Approved February 19, 2008) Pages ~ 7 of 20 2008 - 2009 Work Program Project Status Comments awards neighborhoods up to $300 I for new beautification projects, neighborhood participation activities, and other projects that • build community and bring neighbors together. Grants are given to neighborhoods represented in the ' Block Leader program. B. Beautification Program Council authorized a Community Service Day on May 17~'. Don Allen and Bazbaza Nunes aze directing the • • effort. C. Leadership Cupertino Bring proposals for restarting program to Council as. part of 2008/2009 budget. Compaze Leadership Cupertino with other local leadership programs. ~. ~ •.... .~.' '.I n.'_+.~;:5iy{.1 -'!Nii+ >r. ."', ~. ~:,y~11' .;.i Ti' r, L: ..r . ~i~a?.l• .. •:4.,i; . n',.+' r'G.' S • er ' ' •; ' tP~ E t I I , • ...ir .••F, ~ 4,....f • i r w. J , :#. •~r..i k i ",i, !. ^•~4 ..a;;% ~T.,` .yl ,E..: ^ ':9 "tt~~i . y • ;.~:' - ?'w ral' ci'.~ .~s , ~: c'~~ ',, ~, <rOQlZnunl ' " , ~i , i1' 1 ~I' ~ anizati I ki{t ~ d~ ~$ r • iw •n, ~:#P• ~ a r .J':: J ''4"S"'~ r .y lr~. ~l-.197'.rar .'1~fi, ~,: , r '~,r~k 'ir:1. '~ ~'~ .•LI .v}fit ''r-i''~ J:.. J. ~ ~;~•~ . t.z:':;. r R~~ }~. Y L '~.~ .iv: 'rr }Sw a .~a~~. '::1; 7 • .p ;•k' ~ •~ y-+ a: •.J;r ( 4, ~:, " ~ . i~~'ir' i,r: .i ?r : i ~~"' ~d:~• ~'1', . I ~ - ~ 1.., r ..~ "•i"~~ "'~ ~ ~!1 ., ;~ i r t . . ~ . . . ..,1.. ..t w : . ~ . . . M. r.. •. ~.; , _... r. ~, .. ,~. >; . .. a i~ .~ .•~r.~i ~. l2 ~'i+ .rp]a Pl .. ~.,. ~,..I•`,.•. ..,..~ , . .. J !~`••r~ '~,~ .r•~• .. . ~i ~ . : q ~.~ ... .. _J . _ 1 .. ..:: , r." . .. .: ...... ~ ... 1 ~ :. . ! '~ ' ~ . ~ . J . .. . :,. . ~I,:,. µ ~.. a ;iY+,i •.~ r r :3!' ^,S`'t .~! 1,~ ~r•T ..~.. +.F.. .i ~~ ..M ~''• ,..} .,f. ~~ .~ •i.r i c "J . ,.F:' ~ „fin T " • ~ ' "5. T • ,. ,. .,, :. :u., •• . .i; ~.. i'A^ ' r ..5 :7 - ~. r!; ; S~s!:7... ~ ::R':'4....4.r.r ..r. r{4~`:',t.,~• .r i L 's l t . ii +rh• ~ c I - . . .i . ..... _:_ .. .. .... ~ ~:~.. ~.. . ., , ,. ;, n..Nt.., t ..~+ . . ~4 i .c: .r ; L~f ~, . :. _ . . .,, ~' •d! _ a if 41'. I•Ty-r r,Y' ,~.... ,, ,' r.:4.y (~' ~~P `' ,. :~. ~:~ •r 'ii A. Support the Cupertino Historical Society in Staff and the Pazks and Recreation The City re-roofed the Stocklmeir house The its effort to create a Center for Living Commission met with the Historical . Historical Society has sent a letter to the City History Society to define a project. a majority Manager expressing support for the trail of the Cupertino Historical Society connecting to Stevens Creek Blvd. so long as the Board will endorse. multi use trail is kept close to the creek with a footpath through the .orchard. Cupertino Historical Society is no longer W pursuing the Center for Living History. 2008/2009 Work Program (Approved February 19, 2008) Page 18 of 20 2008 - 2009 Work Program Project Status Comments B. Pursue partnership opportunities with the The Safe Routes to Schools projects three school districts: have proceeded with excellent 1. Traffic and parking cooperation between the City and 2. Teacher housing Monta Vista, Cupertino and Gazden Gate. We use the new Cupertino field house as available. Added two crossing guards. De Anza/City recvclina proaram- the City gives De Anza used computers and De Anza refurbishes them. City is sponsoring pilot project television coverage of sports at Cupertino high schools on public acces$. . 3. School Resource Officers Added second SRO in FY 2004/05 CUSD & FUHSD now contributes $10,000 each to this program. In addition to School Resource Officer, Sheriff s Office has added a School Enforcement Officer. 4. Juvenile Prevention Program Contracted with Linda Rios for CUSD contributes 50% of the cost of this Outreach Services program. C. Cupertino Day Proposal presented to Council as Cupertino Day is scheduled for Sunday, May 4a' part of the 2007/08 budget. and will include open houses at several Parks and Recreation facilities and the golf course. J 1 N A 2008/2009 Work Program (Approved February 19, 2008) Page ~ 9 of 20 2008 - 2009 Work Program • Project I Status Comments D. Tank House Renovations began in Summer, Phase One in process to weatherproof structure. 2007. Numerous volunteers have Includes new roof and sidin g come forwazd .to participate - including Rotary, Terry Brown, Los • Gatos Roofing, San Jose Water Company, & Los Altos Gazbage • Company. • i. ~ f{ ' ~ r ~ ~ '~'. -n.r i,( '~~ ~ ?' • - ~ h ' ' _7 ~i r. ~l. 'i, yjr ~ , ;til~i4 r ' p! ,1' ,n•: +..u+ ~ rl 1~ ~, -`•k. !rr 1, 1 ~ R ,1h „«!d- "-7~1 .!~ .I ~ 'Fr'h_' 1 /. -,IM1 "1 ~, .T 1f, .! F..F r. 0. Co Green • ., .~ r>;., ,'r, +;. dd r- ~~ V~.•~: f. 7.. F f~~1 I. Y 1~ ~ ~r~ . :.11 f ' ' ~ y ii : ~. S:.4" r. is ..( .I^!,. I. -1. r'. ~:U P :k•:. (.~ :t.. ~4 1 f "I .y 1.. .J• "h ~I , , ,~~t ~:., ..J ~'A. {I C K !I. i N . nC. •: '- 1 ' '~ ' ' ' ~ , .h,. ~t,.. .I ~.1 .~~,•:•. • •5^ '~i~i '~t. a•°~: n~w i •. I.' / . , '1 ~ Y : f • . , .I ,f . . ai .L t ) .( •i•I ..re+t .e .9 4 •I +. ~.N TL'N:'. i. '•(.i :? .f .r. - . { A, . ., .. ! 1.1 y{; . .. f I .t . y.•:; ,+~~~• tui.-.' .f ,t+: r' /t T y"i!r .iTi+ ~i'!c'+ •,1 is 15`„• ,.,.r ~, ~i ~A ,Ih• ,~ . .q S rf .h..~. •C AG~ l~ .•1.. •T.YF ..~- s .1 ."Ui - 1' .'Si 4•. ,Ur''•i i'. • , ' .- : Develop list of possible projects The volunta Green B ildi . . ry u ng • program is underway, whereby anyone getting a building permit has . the opportunity to voluntarily implement green building practices. The City Council will evaluate the voluntary program in May 2008, and ' can consider a mandatory program at that time. Other green programs • identified in the General Plan, or from other sources, can also be considered. 2008/2009 Work Program (Approved February 19, zoos) - Page 20 of 20 C'Um~r,Ssr~sn G~-S acna <B vd y ~f COUNCIL AND COMMISSIONS PUBLIC SAFETY COMMISSION PROGRAM OVERVIEW The Cupertino Public Safety Commission (PSC) is a five member board appointed by the City Council, which, when requested by Council, assists the Council by reviewing and recommending public safety services and policies for police, fire, erriergency planning, and traffic. The Sheriff's West Valley Commander, who is the City's Chief of Police, serves as staff liaison. SERVICE OBJECTIVES Review safety issues and concerns and make recommendations to the City Council. Promote public education programs concerning safety issues. Provide assistance in implementing public safety programs approved by the City Council. 11] Co~nrn~~5tan GaQ/.~ aoo9 ~vd9e.~ COUNCIL AND COMNIISSIONS SENIOR CITIZENS COMMISSION PROGRAM OVERVIEW The Senior Citizens Commission is afive-member commission appointed by the City Council that advises the Council on senior issues. The commission meets quarterly. The Senior Center Manager serves as staff liaison to the commission. SERVICE OBJECTIVES Provide a forum for the discussion of issues important to senior citizens in the community and a conduit to city staff and the City Council. Commissioners serve as ambassadors for the senior population. Develop a work plan to encourage Commissioners to view their job more broadly. Investigate joint meetings with other Commissions as appropriate. Expand the number of Commission meetings to at least six times a year. 119 Senior Citizens Commission 2008-2009 Adopted Work Program CUPERTINO Program Goal Status Comments A. Study Senior Housing Component I. Review General Plan Housing Element Update September 18, 2008: Reviewed General 2. Review Below Market Housing Program Plan Housing Element & Main Street Cupertino Senior Housing Project 3. Presentation from Santa Clara County Housing Authority on senior housing projects B. Review Proposed City Policy Matters to Obtain Senior Input I. Off leash policy for dogs in parks .lanuary 15, 2009: Review Stevens Creek Corridor Trail Policies ~. .ici nvi ~ wuon ~s Nvu~.J 3. Policies for trail and park use along Stevens Creek Corridor C. Conduct a Senior Program Site I. Commission to appoint a subcommittee to visit January 15, 2009: Final report from Survey neighboring senior centers Senior Program Site Survey Subcommittee accepted 2. Subcommittee will report back to commission on its findings D. Expand Number of Commission I. Change meeting to 3~d Thursday of odd number June 26, 2008: Adopted the new Meetings to Six per Year months: January, March, May, July, September, and November schedule to meet in odd-number months and change the meeting day to 2. Change meeting time to 4:00 pm the third (3~d) Thursday of the month, and change meeting time to 4:OOp.m. C'~lmrn rS 5 ~aY~ ~~~ aa~9 ~3ud~~ef COUNCIL AND COMMISSIONS TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION PROGRAM OVERVIEW The Technology, Information & Communications Commission advises the City Council and informs the community about issues relating to the rapidly changing field of telecommunications. Commissioners also served as a resource for the Planning Commission in offering technical guidance for antenna sitings. The Public Information Manager serves as staff liaison. With legislation now in effect encouraging effective competition, the commission will continue to look at new and forthcoming FCC rulings that may alter Comcast's impact on the community. The commission also will continue to monitor cable services to subscribers and to act as a resource for both the Cupertino elementary and high school districts. SERVICE OBJECTIVES Continue to work with appropriate companies in bringing advanced services to interested residents. Monitor Comcast services. Negotiate with public access provider KMVT to insure maximum programming value for Cupertino residents. Continue to work with staff and legal counsel to enforce the terms of the current cable franchise agreement. Work with the Cupertino Planning Commission in developing an antenna ordinance. 105