TICC 05-07-25TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
May 7, 2025, 7:00 p.m.
Quinlan Conference Room
10185 N. Stelling Road
APPROVED MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 7:10 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Sudeep Kumar, Emma Shearin, Mukesh Garg,
Balaram Donthi
Staff Present: Teri Gerhardt, CGCIO, Chief Technology Officer
Adam Araza, GIS Business Systems Analyst
APPROVAL OF MINUTES
1.Subject: Approve January 14, 2025, special meeting minutes.
Chair Mohanty made a motion to approve January 14, 2025, special meeting minutes.
Commissioner Donthi second the motion.
Motion passes unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes per person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
NEW BUSINESS
2.Subject: Receive Presentation on GIS Division overview
GIS Business System Analyst (BSA) Araza presented PowerPoint on file in the Agenda
Records.
The agenda consisted of:
•Data
•Maps, Applications, and Reports,
•Upcoming Major Projects
As part of the Presentation, BSA Araza discussed the gathering and collection of data from
various sources, maintenance in Python, and Analysis by taking findings and transforming
TICC MEETING MINUTES May 7
2
them into visualizations whether it is a dashboard, Web Application, or a Map.
BSA Araza proceeded with demonstrating the following City resources: Internal Property
Info, Service Finder, OpenData portal, and Street Light Story Map.
As part of upcoming major projects, staff provided insights into Disaster Preparedness,
Data Warehouse, Virtual Reality Decarb Application, and Artificial Intelligence (AI)
Development.
The Commission asked questions, and thanked GIS Business Systems Analyst Araza for the
informative Presentation.
3. Subject: Receive Enterprise Resource Planning (ERP) overview
The Commission received an overview of the ERP Roadmap by Chief Technology Officer
Gerhardt.
As part of discussion, the Commission received updates on:
•Staff requests for Information to Vendors
•Vendor Proposals deadlines
•Scheduled Vendor Presentations
•Contract negotiations/ Procurement timeline
•Agreement and Council approval in Fall 2025
•Implementation
The Commission thanked Chief Technology Officer Gerhardt for the informative update.
OLD BUSINESS
4. Review TICC 2025 Schedule and Work Plan
The Commission reviewed the Schedule and Work Plan. Commissioner Shearin requested
updates to align with the remaining meetings. The Commission accepted adjustments.
5. Receive Cybersecurity Working Group report from Commissioners Donthi
and Kumar
Commissioner Donthi provided an update on the Working Group meetings to the
Commission.
Commissioner Donthi and Vice Chair Kumar discussed Event Date availability with the
TICC MEETING MINUTES May 7
3
Commission. The Commission discussed scheduling with Chief Technology Officer.
Commissioner Donthi made a motion to hold the Cybersecurity Panel event on October 1.
Vice Chair Kumar second the motion.
Motion passes unanimously.
As part of the updates, Commissioner Donthi confirmed the event location and provided
briefing on Panelists.
The Commission asked questions, thanking the Working Group for the report.
STAFF AND COMMISSION REPORTS
6. Subject: Review 2025 Mayor’s Meeting calendar
General updates provided by Vice Chair Kumar.
7. Receive Commissioners Report
General updates provided.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:43 pm.
SUBMITTED BY: APPROVED BY:
/s/ Marilyn Pavlov /s/ Prabir Mohanty
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair