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CC 07-16-2025 Searchable PacketCITY OF CUPERTINO CITY COUNCIL AGENDA 10350 Torre Avenue, Council Chamber Wednesday, July 16, 2025 7:00 PM Non-Televised Special Meeting (Housing Commission and Public Safety Commission Interviews) NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Wednesday, July 16, 2025, commencing at 7:00 p.m. in Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, “Special Meeting." SPECIAL MEETING ROLL CALL COMMISSION INTERVIEWS 1.Subject: Interview and appoint to fill vacancies on the Housing Commission (Business Representative) and Public Safety Commission Recommended Action: Conduct interviews and make appointments to fill one vacancy on the Housing Commission (Business Representative) and one vacancy on the Public Safety Commission A - Interview Schedule B - Resolution Governing Recruitment of Advisory Bodies C – Commission Diversity Resolution D – Commissions Powers and Functions E - Current Commissions List F - Commission Attendance G - Sample Interview Questions H - Applications ADJOURNMENT Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence legislative or administrative action may be required by the City of Cupertino’s lobbying ordinance (Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose communications regarding any legislative or administrative are solely limited to appearing at or Page 1 1 CC 07-16-2025 1 of 18 City Council Agenda July 16, 2025 submitting testimony for any public meeting held by the City are not required to register as lobbyists. For more information about the lobbying ordinance, please contact the City Clerk’s Office at 10300 Torre Avenue, Cupertino, CA 95014; telephone (408) 777-3223; email cityclerk@cupertino.org; and website: www.cupertino.org/lobbyist. The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council packet archives linked from the agenda/minutes page on the City web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 2 2 CC 07-16-2025 2 of 18 CITY OF CUPERTINO Agenda Item Subject: Interview and appoint to fill vacancies on the Housing Commission (Business Representative) and Public Safety Commission Conduct interviews and make appointments to fill one vacancy on the Housing Commission (Business Representative) and one vacancy on the Public Safety Commission CITY OF CUPERTINO Printed on 7/10/2025Page 1 of 1 3 CC 07-16-2025 3 of 18 Housing Commission and Public Safety Commission Interview Schedule Applicant # Time:Name Commission Resident 1 7:05 Dinesh Atreya Housing Yes 2 7:11 Jasmine Jose Housing Yes 3 7:17 Parm Singh Sandhu Housing No 4 7:23 Claudio Bono Housing Yes 5 7:29 Bryant Art Housing No 7:35 BREAK - 5 minutes 6 7:40 Murugesan Sinnassamy Public Safety Yes 7 7:46 Chi Leung Lawrence Chung Public Safety Yes 8 7:52 Jon Crockett Public Safety Yes 9 7:58 Jayshri Yadwadkar Public Safety Yes 10 8:04 Gregory Klein Public Safety Yes 11 8:10 Ashwin Murthy Public Safety Yes 12 8:16 Shiv Kimar Pachori Public Safety Yes 13 8:22 Rani Agrawal Public Safety Yes 8:28 BREAK - 10 minutes 8:38 Deliberate and Vote Vote for 1 PARTIAL term ending 1/30/2027 Vote for 1 PARTIAL term ending 1/30/2027 HOUSING COMMISSION 1 available seat (no residency requirement for Business Representative) PUBLIC SAFETY COMMISSION 1 available seat (residency requirement for all members) Wednesday, July 16, 2025 4 CC 07-16-2025 4 of 18 RESOLUTION NO. 24-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO RESCINDING RESOLUTION NO. 16-137 AND AMENDING THE RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT, ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY BODIES WHEREAS, the City of Cupertino wishes to establish uniform terms and conditions of office for advisory commissions; and WHEREAS, there are within the City of Cupertino many citizens with talent, expertise, and experience who wish to serve the community; and WHEREAS, the City Council believes it is important to provide these citizens the opportunity to contribute to their community; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino rescinds Resolution No. 16-137 and establishes the following rules governing recruitment, appointment, and reappointment to City of Cupertino Advisory bodies. A.RECRUITMENT 1.Two months before regular terms expire, or immediately following receipt of a resignation, the City Clerk distributes the vacancy notice through a broad variety of resources when available, such as: The Cupertino Scene The Cupertino Courier The World Journal The Cupertino City Channel City Hall bulletin board The City Clerk’s Office The Cupertino Library The Cupertino Chamber of Commerce Cupertino City Web site Other organizations that the City Clerk determine to be appropriate to solicit applications for the vacant positions All persons with applications on file for that particular commission 5 CC 07-16-2025 5 of 18 Resolution No.24-022 Page 2 2.Two months before regular terms expire, the City Clerk’s Office also distributes the vacancy notice to the following individuals: Members and interested residents registered with the Cupertino Citizen Corps, including Community Emergency Response Team CERT), Medical Reserve Corps, and Cupertino Amateur Radio in Emergency Services (CARES) Neighborhood Block Leaders and Neighborhood Watch volunteers Individuals who have signed up for notification for City Council meetings or commission meetings 3.All vacancy notices and posting shall be done in accordance with the provisions of the Maddy Act, California Government Code 54970 et seq. Specifically, vacancy notices shall be posted for a minimum of 10 days. 4.Applications will remain active for one year after Council review. After that time, applicants shall submit a new application if they wish to remain on the list for consideration. 5.Those persons with applications on file within one year of Council review are advised of the vacancy by the City Clerk and may activate that application. Upon receipt of the vacancy notice, the applicant must contact the City Clerk’s Office and ask that the application be reactivated. 6.An applicant may file for a maximum of two commissions at any one application period. 7.A member of an advisory body, having completed two consecutive terms, must wait two years after the term would have normally ended before being eligible to apply for the same commission or committee. 8.Application forms will be available on the City’s website. 9.No application shall be accepted after the deadline. 10.When the final deadline has passed, the City Clerk’s Office will email applicants the date, time and location of the interviews along with sample questions to consider. 11.The City Clerk’s Office will copy the applicants’ written material for Councilmembers. The written material will also be available for public review in the City Clerk’s Office.6 CC 07-16-2025 6 of 18 Resolution No.24-022 Page 3 B.INTERVIEWS AND APPOINTMENTS 1.When Council meets to conduct interviews, it is a public meeting subject to the Brown Act and therefore open to the public. The candidates will be asked by the City Clerk (either in person or by written instructions left in the waiting area) to remain seated in the waiting area until they are called in for the interview. Candidates will also be asked to return to the waiting area until the announcement of the vote, or to go home and contact the City Clerk’s Office the next day regarding the results. However, all applicants and members of the public have the option of remaining in the room for any or all of the meeting. 2.The City Manager or their designee shall establish criteria for service on each commission or committee based on familiarity with the subject matter of the commission or committee and/or demonstrated ability to conduct the work of the advisory body. The City Manager or their designee shall consult with advisory body members in developing the criteria for service and shall notify all interested applicants of the criteria. The City Manager or their designee shall advise Council as to which applicants meet established criteria for service but shall present all candidates meeting Municipal Code requirements to the City Council for interviews. Council retains full discretion to appoint the candidate of its choosing. 3.The order in which interviews are scheduled to take place will be determined by a drawing of names. The City Clerk will do this in advance. 4.Interviews are informal and usually last 5-8 minutes. Councilmembers are looking for: Familiarity with the subject and/or demonstrated ability to conduct the work of the advisory body Decision-making ability Commitment to the position for which they have applied 5.Appointments will be made following a vote in public. The City Clerk will announce the votes. 7 CC 07-16-2025 7 of 18 Resolution No.24-022 Page 4 C.UNSCHEDULED VACANCIES, ATTENDANCE, AND TRAINING 1.If a vacancy occurs for an unexpired term and interviews for appointment to that advisory body have been conducted within the previous ninety days, the unexpired term may be filled from those applications following the required posting of the vacancy. 2.The notice of unscheduled vacancy shall be posted no earlier than 20 days before nor later than 20 days after the vacancy occurs, and at least 10 working days before appointment. The notice of unscheduled vacancy must be posted in the Office of the City Clerk, at the City Hall bulletin board, at the Cupertino Library, and in other places designated by the City Clerk. 3.A member shall be considered removed from an advisory body under the following conditions: A member misses more than three consecutive meetings A member misses more than 25% of the advisory body’s regular meetings in a calendar year A member fails to comply with legally required training or conflict of interest reporting requirements after receiving notice and a 30-day opportunity to correct the noncompliance. A member who has failed to complete any mandated or legally required training or reporting requirement shall be precluded from participating in advisory body meetings as a member of such body. 4.It is the responsibility of the advisory body’s staff liaison to notify the City Clerk of a member’s attendance record to allow sufficient time to send a warning notice if the member has missed three consecutive meetings or 25% of the regular meetings, and to send a termination notice if the member has missed more than three consecutive meetings or more than 25% of the regular meetings in a calendar year. 5.A member who has been removed from an advisory body for inadequate attendance, failure to complete a legally required training, or noncompliance with conflict of interest reporting requirements may request a waiver of this provision by submitting a letter to the City Council setting forth the reason for the absences and confirming future availability. 8 CC 07-16-2025 8 of 18 Resolution No.24-022 Page 5 D.GENERAL PROVISIONS 1.Term limit restrictions listed in this resolution do not apply to temporary appointments for unexpired terms. 2.All provisions of this resolution shall apply unless otherwise decided by the City Council on a case-by-case basis. 3.In the event that any provision of this resolution conflicts with the provisions of any other ordinance or City Council resolution governing a particular advisory body, the provisions of the ordinance or the resolution governing the particular advisory body shall prevail. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of March, 2024, by the following vote: Members of the City Council AYES: Mohan, Fruen, Chao, Moore NOES: Wei ABSENT: None ABSTAIN: None SIGNED: Sheila Mohan, Mayor City of Cupertino Date ATTEST: Kirsten Squarcia, City Clerk Date 3/19/2024 3/19/2024 9 CC 07-16-2025 9 of 18 RESOLUTION NO. 03-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY (ADVISORY COMMISSONS AND COMMITTEES) WHEREAS, the City intends to provide efficient, effective and equitable governmental services to all of Cupertino, and WHEREAS, respect for all cultures, and other demographic differences is the foundation of Cupertino’s future, and WHEREAS Cupertino’s residents are its most important resource, their cultural and economic diversity provides the living fabric that binds Cupertino together, and WHEREAS, the involvement and commitment of the entire Cupertino community produces a better quality of life with residents and city government working in partnership, and WHEREAS, it is vital in maintaining a high performing, productive city government in which each resident and each city employee is valued for his or her unique gifts and talents, that the city capitalize on the innovation inherent within the community and within city government, and WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age and other important demographic differences within the City and that valuing each diversity is fundamental in the way the City provides services to its residents, and WHEREAS, the City believes that diverse city commissions and committees provide advantages offered by a variety of diverse perspectives and in increasing the City’s ability to serve its diverse population. NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: I. Commissions and Committees A. To foster comprehensive representation within advisory commissions and committees, it would be advantageous for new members to represent the community by such factors as culture, gender, age, and location of residency within the city. B. In the conduct of their business, commission and committee members shall pursue the benefit of a variety of perspectives in making decisions. C. Commissions and committees increase the city’s potential, effectiveness and creativity as an organization by offering a wide range of approaches and perspectives to addressing issues and solving problems. 10 CC 07-16-2025 10 of 18 Resolution No. 03-203 2 II. Other means of communicating this policy to the general public The City of Cupertino’s embracing of diversity will also be communicated and reflected through such means as festivals and events, recreation and education programs, public art, city publications and media programming. III. Dissemination and enforcement of this policy This policy shall be incorporated into the following: 1) All notices seeking commission and committee applications; 2) Shall be adopted by the City Manager as an administrative procedure, who shall be responsible for the implementation of this policy. From time to time, the City Manager will report the status of such implementation to the City Council; 3) Shall be posted at both the City Clerk’s Office and at the City’s Department of Human Resources. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of November 2003, by the following vote: Vote Members of the City Council AYES: Chang, James, Lowenthal, Kwok, Sandoval NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: /s/ Kimberly Smith /s/ Michael Chang ______________________ _______________________ City Clerk Mayor, City of Cupertino 11 CC 07-16-2025 11 of 18 !""#$%&$'&(%)&$'&(%*&$'&))(%+&,))' "" " 1 2/ /1 /" /. (.!"" ./"!.! &" !""!.! 1 /" & "/& /& ". /0. !""1 7" 5 "!.8 (" 5 "."!3901" 1 ( &"" .& . 1 (. / 1 (/. <.!.! 12 CC 07-16-2025 12 of 18 !"#$%&'&()*+ 2 // 6 7 8 13 CC 07-16-2025 13 of 18 CURRENT CITY OF CUPERTINO COMMISSIONS LIST Vacant (Business Rep) Partial term expires: 1/30/27 Yuyi He First term expires: 1/30/27 Connie Cunningham Second term expires: 1/30/27 Elida “Lida” Xhindi First term expires: 1/30/29 Usha Narayan First term expires: 1/30/29 Public Safety Commission 14 CC 07-16-2025 14 of 18 Housing Jan Feb Mar Apr May June Jul Aug Sept Oct Nov Dec Total Regular Meeting Absences Meetings Scheduled Percentage % P 0 0% Elida Xhindi P 0 0% P 0 0% P 0 0% Vacant 0 0% Public Safety Jan Feb March Apr May June July Aug Sept Oct Nov Dec Total Regular Meeting Absences Meetings Scheduled Percentage % 0 0% P P 0 0% P P 0 0% P P P 0 0% A1 P P 1 17% 2025 COMMISSION ATTENDANCE REPORT 15 CC 07-16-2025 15 of 18 Revised 11/22 QUESTIONS FOR HOUSING COMMISSION APPLICANTS- BUSINESS REPRESENTATIVE 1. Have you attended any Housing Commission or other City meetings during the past year? 2. Do you have any work experience in the following fields: community development, finance, urban planning, non-profit work, public policy, or government/public sector? If not, what personal qualities do you possess which make you the right candidate for this commission? 3. What experiences do you have either working with or living in affordable housing? Any experiences working with or receiving assistance from a non-profit organization? 4. As a member of the commission, how would you respond if a personal acquaintance came to you voicing their opinion on a proposed affordable housing development in their neighborhood? 5. What new ideas or creative approaches to the development of affordable housing can you bring to the commission? 6. If you could accomplish one thing next year on this commission, what would it be? 7. What is your connection to the City of Cupertino? The Housing Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 16 CC 07-16-2025 16 of 18 QUESTIONS FOR PUBLIC SAFETY COMMISSION APPLICANTS 1. Have you attended a Public Safety Commission meeting? If so, have you attended within the last six months? 2. Most people look at public safety as pertaining to police and fire. What other matters do you feel are included in public safety? Describe them. 3. Describe what you feel to be the City’s role in emergency planning and co-ordination with other agencies. 4. What steps have you taken at home to prepare for emergencies? 5. Please describe any interactions you have had with a police or fire agency. 6. If you could accomplish one thing next year on this commission, what would it be? The Public Safety Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 17 CC 07-16-2025 17 of 18 Applications are available in the City Clerk’s Office 408-777-3223. 18 CC 07-16-2025 18 of 18