CC Resolution No. 7611
RESOIlJTION NO. 7611
A RESOIlJTION OF '!HE CITY CXXJNCIL OF '!HE CITY OF aJPERl'INO
AUIHORIZmG DESTRUCrION OF RE<::X:>Rœ - PARIG AND RECREATION DEPARIMENT
WHEREAS, the city Council did by adoption of Resolution No. 3803
establish rules and regulations for records retention and destruction; and
WHEREAS, it has been dete:mined that certain records in excess of two
years old no longer contain data of any historical or administrative
significance; and
WHEREAS, the deparbnenta1 request for pe:mission to destroy all said
records in excess of two years old has been approved by the City Clerk and
the city Attorney p.¡rsuant to Resolution No. 3803;
NOO, 'lHEREFORE, BE IT RESOLVED that the city Council of the City of
CUpertino authorizes destruction of the records specified in the schedule
attached thereto.
PASSED AND A!X)P!'ED at
City of CUpertino this 19th
vote:
a regular meeting of the city Council of the
day of Septemher, 1988, by the following
vote:
Members of the City Council
MES:
NOES:
ABSENT:
ABSTAIN
Johnson, Koppel, Plungy, Rogers, Gatto
None
None
None
A'ITEST:
APPROVED:
/s/ Dorothy Cornelius
City Clerk
/s/ John M. Gatto
Mayor, city of CUpertino
----
(
, "
city RECORD
of
cupertino
RETENTION
SCHEDULE
APPROVED
DISAPPRDVED
/
DEPARTMENT Park~ ann R""r"ation
DIVISION
PAGE -1- of -LPAGES
RECORD DESCRIPTION
(INCLU DE BOTH SUBJECT AND FILE NO)
AUTHORITY
DEPARTMENT
CITY CLERIC
CITY ATTORNEY
CITY COUNCIL
- -"_.-
BY
DATE
INACTIVE DATE MICROFILM DATE DESTROY DATE i
The Parks and Recreation Department requests your
authorization to dispose of thè following documents,
none of which are on microfilm:
1. Work Request forms for work completed prior to
1-1-86.
2. Publicity Releases for programs completed prior
to 1-1-86.
3. Sound-Off responses prior to 1-1-86.
4. Daily Report of Vandalism and Damage reports
prior to 1-1-86.
5. Phone Memo Telephone Call Record pads prior to
1-1-86.
6. ~ Purchase Order books which contain only
the goldenrod "department" copy prior to l-1-B6.
7. Original Use Permits for use of school properties
for public purposes (multi-use rooms at Collins,
etc. for recreation classes) dated prior to
1-1-86.
8. Park and/or Building Reservation Permit forms
prior to 1/1/86.
9. Deposit Receipts for funds deposited with Finance
Department prior to 1-1-86.
10. Original Agreements for Community Garden plots
prior to 1-1-86.