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TICC Agenda Packet - July 2, 2025CITY OF CUPERTINO TICC AGENDA 10185 North Stelling Road, Quinlan Conference Room Wednesday, July 2, 2025 7:00 PM Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 N. Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/@cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 4:00 p.m. on Wednesday, July 2 to the legislative body at TICC@cupertino.gov. These e-mail comments will also be posted to the City ’s website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body must come to the lectern/microphone and are requested to complete a Speaker Card and identify themselves . Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve the May 7, 2025, regular meeting minutes. Recommended Action: Approve the May 7, 2025, regular meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS Page 1 1 TICC Agenda July 2, 2025 This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2.Subject: Receive Presentation on Infrastructure Division Overview Presenter: Tommy Yu, CGCIO, Infrastructure Manager Recommended Action: Receive and File Infrastructure Overview Presentation 3.Subject: Discuss and make a recommendation to appoint a Commissioner to the reinstated Economic Development Committee Recommended Action: Select and recommend a Commissioner for Councils consideration 4.Subject: WCAG 2.1 AA Accessibility and what it means for Cupertino Recommended Action: Receive briefing by Chief Technology Officer Gerhardt OLD BUSINESS 5.Subject: Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner Donthi Recommended Action: Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner Donthi 6.Subject: Review TICC 2025 Schedule and Work Plan Recommended Action: Review TICC 2025 Schedule and Work Plan A - Schedule and Work Plan 2025 STAFF AND COMMISSION REPORTS 7.Subject: Review 2025 Mayor's Meeting Calendar Recommended Action: Review 2025 Mayor's Meeting Calendar A - Mayor's Meeting 2025 Calendar 8.Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Report FUTURE AGENDA SETTING Page 2 2 TICC Agenda July 2, 2025 ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 3 3 CITY OF CUPERTINO Agenda Item 25-14111 Agenda Date: 7/2/2025 Agenda #: 1. Subject: Approve the May 7, 2025, regular meeting minutes. Approve the May 7, 2025, regular meeting minutes. CITY OF CUPERTINO Printed on 6/26/2025Page 1 of 1 powered by Legistar™4 ATTACHMENT A TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting May 7, 2025, 7:00 p.m. Quinlan Conference Room 10185 N. Stelling Road DRAFT MINUTES CALL MEETING TO ORDER The meeting was called to order at 7:10 pm ROLL CALL Commissioners Present: Prabir Mohanty, Sudeep Kumar, Emma Shearin, Mukesh Garg, Balaram Donthi Staff Present: Teri Gerhardt, CGCIO, Chief Technology Officer Adam Araza, GIS Business Systems Analyst APPROVAL OF MINUTES 1. Subject: Approve January 14, 2025, special meeting minutes. Chair Mohanty made a motion to approve January 14, 2025, special meeting minutes. Commissioner Donthi second the motion. Motion passes unanimously. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes per person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. NEW BUSINESS 2. Subject: Receive Presentation on GIS Division overview GIS Business System Analyst (BSA) Araza presented PowerPoint on file in the Agenda Records. The agenda consisted of: • Data • Maps, Applications, and Reports, • Upcoming Major Projects 5 TICC MEETING MINUTES May 7 2 As part of the Presentation, BSA Araza discussed the gathering and collection of data from various sources, maintenance in Python, and Analysis by taking findings and transforming them into visualizations whether it is a dashboard, Web Application, or a Map. BSA Araza proceeded with demonstrating the following City resources: Internal Property Info, Service Finder, OpenData portal, and Street Light Story Map. As part of upcoming major projects, staff provided insights into Disaster Preparedness, Data Warehouse, Virtual Reality Decarb Application, and Artificial Intelligence (AI) Development. The Commission asked questions, and thanked GIS Business Systems Analyst Araza for the informative Presentation. 3. Subject: Receive Enterprise Resource Planning (ERP) overview The Commission received an overview of the ERP Roadmap by Chief Technology Officer Gerhardt. As part of discussion, the Commission received updates on: • Staff requests for Information to Vendors • Vendor Proposals deadlines • Scheduled Vendor Presentations • Contract negotiations/ Procurement timeline • Agreement and Council approval in Fall 2025 • Implementation The Commission thanked Chief Technology Officer Gerhardt for the informative update. OLD BUSINESS 4. Review TICC 2025 Schedule and Work Plan The Commission reviewed the Schedule and Work Plan. Commissioner Shearin requested updates to align with the remaining meetings. The Commission accepted adjustments. 5. Receive Cybersecurity Working Group report from Commissioners Donthi and Kumar Commissioner Donthi provided an update on the Working Group meetings to the Commission. 6 TICC MEETING MINUTES May 7 3 Commissioner Donthi and Vice Chair Kumar discussed Event Date availability with the Commission. The Commission discussed scheduling with Chief Technology Officer. Commissioner Donthi made a motion to hold the Cybersecurity Panel event on October 1. Vice Chair Kumar second the motion. Motion passes unanimously. As part of the updates, Commissioner Donthi confirmed the event location and provided briefing on Panelists. The Commission asked questions, thanking the Working Group for the report. STAFF AND COMMISSION REPORTS 6. Subject: Review 2025 Mayor’s Meeting calendar General updates provided by Vice Chair Kumar. 7. Receive Commissioners Report General updates provided. ADJOURNMENT Chair Mohanty adjourned the meeting at 8:43 pm. SUBMITTED BY: APPROVED BY: __________________________________ ________________________________ Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair 7 CITY OF CUPERTINO Agenda Item 25-14112 Agenda Date: 7/2/2025 Agenda #: 2. Subject: Receive Presentation on Infrastructure Division Overview Presenter: Tommy Yu, CGCIO, Infrastructure Manager Receive and File Infrastructure Overview Presentation CITY OF CUPERTINO Printed on 6/26/2025Page 1 of 1 powered by Legistar™8 CITY OF CUPERTINO Agenda Item 25-14113 Agenda Date: 7/2/2025 Agenda #: 3. Subject:Discuss and make a recommendation to appoint a Commissioner to the reinstated Economic Development Committee Select and recommend a Commissioner for Councils consideration CITY OF CUPERTINO Printed on 6/26/2025Page 1 of 1 powered by Legistar™9 CITY OF CUPERTINO Agenda Item 25-14116 Agenda Date: 7/2/2025 Agenda #: 4. Subject: WCAG 2.1 AA Accessibility and what it means for Cupertino Receive briefing by Chief Technology Officer Gerhardt CITY OF CUPERTINO Printed on 6/26/2025Page 1 of 1 powered by Legistar™10 CITY OF CUPERTINO Agenda Item 24-13347 Agenda Date: 3/5/2025 Agenda #: 5. Subject:Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner Donthi Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner Donthi CITY OF CUPERTINO Printed on 2/28/2025Page 1 of 1 powered by Legistar™11 CITY OF CUPERTINO Agenda Item 25-14114 Agenda Date: 7/2/2025 Agenda #: 6. Subject: Review TICC 2025 Schedule and Work Plan Review TICC 2025 Schedule and Work Plan CITY OF CUPERTINO Printed on 6/26/2025Page 1 of 1 powered by Legistar™12 ATTACHMENT A Technology, Information, and Communications Commission 2025 Schedule and Work Plan March 5 Canceled May 7 Meeting July 2 Meeting September Date tbd Meeting November 5 Meeting January Meeting Approve prior meeting minutes Approve prior meeting minutes Approve prior meeting minutes Approve prior meeting minutes Approve prior meeting minutes GIS Presentation Infrastructure Presentation Applications Presentation 2026 Work Plan Elect Chair and Vice Chair positions ERP Overview Cybersecurity Panel update City Website User Int Imps. Study Robo-Taxis in Cities Robotics Technology in PW Summary of Duties – Powers – Responsibilities of Technology, Information, and Communications Commission Source: Cupertino, CA Municipal Code, Chapter 2.74.060: TICC The Cupertino Technology, Information, and Communications Commission shall have the following duties, powers and responsibilities, and such others as the members shall be entrusted with by the City Council from time to time. The commission shall: 1. Advise the City Council and City Manager on all matters relating to technology, information, and communications within the City of Cupertino; 2. Serve as a liaison between the City, the public and the technology, information, and communications providers in enhancing information and education. Such activities include providing an opportunity for input to residents and disseminating noncommercial, educational materials about technology, information, and communications services; 3. Provide support for community access television, especially public and educational access, and give guidance when needed for development and implementation of access channels and programming; 4. Recommend ways to foster the City’s best use of technology, information, and communications infrastructure and services for the maximum benefit of the community; and 5. Provide education to the community on the responsible and safe use of technology, information, and communications infrastructure and services, including cybersecurity education and best practices. (Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996; Ord. 24-2267, Att. A (part), 2024) 13 CITY OF CUPERTINO Agenda Item 25-13790 Agenda Date: 3/5/2025 Agenda #: 7. Subject: Review 2025 Mayor's Meeting Calendar Review 2025 Mayor's Meeting Calendar CITY OF CUPERTINO Printed on 6/26/2025Page 1 of 1 powered by Legistar™14 ATTACHMENT A TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Mayor’s Meeting 2025 Calendar JANUARY 15 Canceled FEBRUARY Canceled MARCH 19 Mayor’s Mtg. in-person 5-6:30 pm, Quinlan Center Vice Chair Kumar APRIL Canceled MAY 21 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty JUNE Canceled JULY 16 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty AUGUST Canceled SEPTEMBER 17 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty OCTOBER Canceled NOVEMBER 19 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty DECEMBER Canceled 15 CITY OF CUPERTINO Agenda Item 25-13783 Agenda Date: 3/5/2025 Agenda #: 8. Subject: Receive Commissioners Report Receive Commissioners Report CITY OF CUPERTINO Printed on 2/28/2025Page 1 of 1 powered by Legistar™16 Overview IT Infrastructure Division Presentation Infrastructure Team Infrastructure Division:This division provides for all technology-related support for the citywide management of information technology services. Innovation and Technology Manager – Infrastructure (1.0) Business Systems Analyst (1.0) Interns (1.0)Network Specialist (2.0) Infrastructure Team Jose Torres Network Specialist (1.0) Toan Quach Network Specialist (1.0) Quinton Adams Business Systems Analyst (1.0) Tommy Yu Infrastructure Manager (1.0) Kimberly Vo Intern III (0.5) April DaRosa Intern III (0.5) Infrastructure Team in action Infrastructure Core Offerings Helpdesk & Customer Service System & Network administration Security Business Continuity On/offboarding of employees, equipment and account setup/retrieval Front-line support, respond to helpdesk tickets; on-call after hours Inventory control, tech refresh of laptops and accessories Moves/Adds/Changes; installs, relocations, upgrades Phone system support: hunt groups, call routing Helpdesk & Customer Service Helpdesk 1,533 Infrastructure tickets closed (1/1/25 – 6/30/25) Average ~270 tickets/month Inventory at a glance •Equipment and services at 14 locations •Over 1,600+ pieces of equipment supported •Manage licenses, support agreements Endpoint protection – Antivirus/Malware/Spyware; Firewalls Managed Detection & Response / 24x7 Security Operations Center - logs Artificial Intelligence driven Network traffic analysis Ongoing Phishing campaign and security training Multi-factor authentication / Mobile Device Management Security Incident response (breach, outage, ransomware) Disaster recovery (DR site, get services back online) Redundancy Policies, plans, and procedures Cyber Resilience: Tabletop exercises – Simulated incidents Business Continuity Training and Certifications Resources and Best Practices Project accomplishments Datacenter tech refresh (servers and storage) E-mail security enhancements and additional tools Policy and system security updates Cupertino.gov e-mail and website updates Cybersecurity assessment and framework review; roadmap creation TICC Municipal Code updates Upcoming Projects 2025-2026 Phone system migration to Cloud-based platform Helpdesk ticketing system replacement Additional security upgrades/enhancement Reduce cost, consolidate tools Advanced patch management AWS cloud security improvements Tech refresh: Laptop migration to Windows 11 Firewalls, switches, wireless access points Cybersecurity Tabletop Exercise (partner with CISA) Q&A 01276.0001 2014461.3 6/20/2025 ORDINANCE NO. 25-____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CITY CODE TITLE 2 CHAPTER 2.96: ECONOMIC DEVELOPMENT COMMITTEE The City Council of the City of Cupertino finds that: 1. On March 18April 15, 2025 the City Council enacted an Ordinance No. 25- 2269 reestablishing the Economic Development Committee (EDC). 32. Only one City Councilmember should serve on the EDC to allow for a Planning Commissioner to join the EDC. 23. The terms of the EDC members representing the three Commissions require updating to rationalize the terms of those EDC membersalign with the terms of their otherrespective Commission assignmentsappointments. NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS: SECTION 1: Adoption. The Cupertino Municipal Code is hereby amended to add Chapter 2.96 as set forth in Attachment A. SECTION 2: Severability and Continuity. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Ordinance No. ___________________ Page 2 01276.0001 2014461.3 6/20/2025 SECTION 3: California Environmental Quality Act. This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the amendments to the Municipal Code would have no or only a de minimis effect on the environment. The foregoing determination is made by the City Council in its indepen dent judgment. SECTION 4: Effective Date. This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937. SECTION 5: Publication. The City Clerk shall give notice of adoption of this Ordinance as required by law. Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against the ordinance. INTRODUCED at a regular meeting of the Cupertino City Council on July 1, 2025, and ENACTED at a regular meeting of the Cupertino City Council on ___________, by the following vote: Members of the City Council AYES: NOES: ABSENT: ABSTAIN: Ordinance No. ___________________ Page 3 01276.0001 2014461.3 6/20/2025 SIGNED: _______________________________ Liang Chao, Mayor City of Cupertino _______________________________ Date ATTEST: _______________________________ Kirsten Squarcia, City Clerk _______________________________ Date APPROVED AS TO FORM: _______________________________ Floy E. Andrews, City Attorney _______________________________ Date 01276.0001 2014461.3 6/20/2025 Attachment A – Page 1 ATTACHMENT A - Chapter 2.96: Economic Development Committee The sections of the Cupertino Municipal Code set forth below are amended or adopted as follows: 2.96.010 Established–Composition. A. The Economic Development Committee of the City of Cupertino is re-established. The Economic Development Committee (hereinafter referred to in this Chapter as “Committee”) shall consist of nine (9) members as follows: 1. City Councilmember2. City Councilmember 23. Technology Sector Business Representative 34. Retail/Small Business Representative 45. Hospitality/Tourism Sector Representative 56. Education Sector Representative 67. Commercial Real Estate Representative 78. Sustainability Commissioner 89. Technology, Information, and Communications Commissioner 9. Planning Commissioner B. The Committee shall be comprised of: (1) two one Councilmembers; (2) one representative from each of the following industry sectors – Technology, Retail, Hospitality, Education, and Commercial Real Estate; and (3) one member who is currently serving on the Sustainability Commission; and (4) one member who is currently serving on the Technology, Information, and Communications Commission; and (5) one member who is currently serving on the Planning Commission.. Industry sector representatives must work for an organization located within the City or be residents of the City, or both. C. None of the industry sector representative Committee Members shall be officials or employees of the City. No member of the Committee shall cohabit with, as defined by law, nor be related by blood or marriage, to any other member of the Committee, to the City Manager, or to any staff person(s) who may be assigned to assist this Committee. 01276.0001 2014461.3 6/20/2025 Attachment A – Page 2 D. Members of the Committee shall be appointed by the City Council. 2.96.020 Terms of Office. A. Committee Members serve at the pleasure of the City Council. The term of office for the Committee’s Members industry sector representatives shall be staggered with the initial appointment of five two members to terms expiring January 30, 2027, and three two-year terms and four members to four-year terms expiring January 30, 2029.. Following the initial appointment, all of the Committee’s industry sector representatives members shall be appointed to four-year terms. The initial term of office of the City Councilmember, Sustainability Commissioner, Technology, Information, and Communications Commissioner and Planning Commissioner shall be for a term expiring January 30, 2026. Following the initial appointment, the term of office for the City Councilmember, Sustainability Commissioner, Technology Information, and Communications Commissioner and Planning Commissioner shall be for a term of one year, expiring on January 30 of each year, or until a successor is duly appointed. If a Committee Member is replaced or removed by Council, resigns, or is no longer eligible to serve on the Committee, Council shall appoint a replacement to serve the remaining period of the Committee Member’s term. All terms shall end on January 30 of the year the term is due to expire. No Committee Member shall serve more than two consecutive terms, except that a Committee Member may serve more than two consecutive terms if he or she has been appointed to the Committee to fill an unexpired term of less than two years. B. The appointment, reappointment, and rules governing industry sector representative Committee Members are governed by the Resolution of the Cupertino City Council which governs advisory bodies. C. The City Council may in its discretion adopt different policies, procedures, and terms of service for the appointment of City Councilmembers and Commissioners to serve on the Committee. 2.96.030 Members–Vacancy or Removal. Any Committee Member may be removed by a majority vote of the City Council. If a vacancy occurs, other than by expiration of a term, it shall be filled by the City Council’s appointment for the unexpired portion of the term. 2.96.040 Chairperson. 01276.0001 2014461.3 6/20/2025 Attachment A – Page 3 The Committee shall elect its Chairperson and Vice Chairperson from among its Members. The Chairperson shall appoint a secretary. Terms of the Chair and Vice Chair shall be for one year. 2.96.050 Meetings–Quorum. A. The Committee shall hold regular meetings on a quarterly basis and at the discretion of the Committee shall hold other meetings as may be necessary or expedient. B. A majority of the Committee shall constitute a quorum for the purpose of transacting the business of the Committee. C. A special meeting may be called at any time by the Chairperson or by a majority of the Committee Members upon notice being given in advance in accordance with the provisions of the Ralph M. Brown Act or successor statute in effect at the time. 2.96.060 Majority Vote Required. A majority vote of Committee Members present and voting is required to approve a recommendation on any matter that is presented to the Committee that requires a vote. 2.96.070 Records. The Committee shall keep an accurate record of its proceedings and transactions and shall render such reports to the City Council as may be required. These records shall be filed with the City Clerk. 2.96.080 Powers and Functions. A. The powers and functions of the Committee shall be to serve in an advisory capacity to the City Council and to provide expertise and guidance on policy related to economic development. The Committee shall also actively promote Cupertino as a location of choice for current and prospective businesses. B. To fulfill their mission, the Committee may involve itself in the following activities: 1. Make recommendations to the City Council on a broad range of strategic matters broadly applicable to the City’s economic development goals; 2. Serve as an ambassador to shed a positive light on the City by sharing economic development resources and information to prospective 01276.0001 2014461.3 6/20/2025 Attachment A – Page 4 businesses and stakeholders, thus positioning the City as a location of choice; and 3. Encourage public/private partnerships to further the City’s economic development goals by identifying potential resources. 2.96.090 City Staff Assistance. The Committee shall have available to it such assistance of City staff as may be required to perform its functions, the staff assignments and administrative procedures to be under the general direction and supervision of the Economic Development Manager. 2.96.100 Compensation–Expenses. Committee Members shall serve without compensation. Committee Members may be reimbursed for necessary expenses reasonably incurred by them while acting in their official capacity subject to the approval of the City Manager. 2.96.110 Procedural Rules. The Committee may adopt from time to time such rules of procedure as it may deem necessary to properly exercise its powers and duties. Such rules shall be kept on file with the Chairperson of the Committee, the Mayor, and the City Clerk, and a copy thereof shall be furnished to any person on request. 2.96.120 Effect. Nothing in this Chapter shall be construed as restricting or curtailing any powers of the City Council or City officers.