TICC Agenda Packet - July 2, 2025CITY OF CUPERTINO
TICC
AGENDA
10185 North Stelling Road, Quinlan Conference Room
Wednesday, July 2, 2025
7:00 PM
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Quinlan Community Center, 10185 N. Stelling Road
2) The meeting will also be streamed live on and online at
https://youtube.com/@cupertinocitycommission
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Quinlan Community Center.
2) E-mail comments by 4:00 p.m. on Wednesday, July 2 to the legislative body at
TICC@cupertino.gov. These e-mail comments will also be posted to the City ’s website after
the meeting.
Oral public comments may be made during the public comment period for each agenda
item.
Members of the audience who address the legislative body must come to the
lectern/microphone and are requested to complete a Speaker Card and identify themselves .
Completion of Speaker Cards and identifying yourself is voluntary and not required to
attend the meeting or provide comments.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the May 7, 2025, regular meeting minutes.
Recommended Action: Approve the May 7, 2025, regular meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
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TICC Agenda July 2, 2025
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Receive Presentation on Infrastructure Division Overview
Presenter: Tommy Yu, CGCIO, Infrastructure Manager
Recommended Action: Receive and File Infrastructure Overview Presentation
3.Subject: Discuss and make a recommendation to appoint a Commissioner to the
reinstated Economic Development Committee
Recommended Action: Select and recommend a Commissioner for Councils
consideration
4.Subject: WCAG 2.1 AA Accessibility and what it means for Cupertino
Recommended Action: Receive briefing by Chief Technology Officer Gerhardt
OLD BUSINESS
5.Subject: Receive Cybersecurity Working Group Report from Vice Chair Kumar and
Commissioner Donthi
Recommended Action: Receive Cybersecurity Working Group Report from Vice Chair
Kumar and Commissioner Donthi
6.Subject: Review TICC 2025 Schedule and Work Plan
Recommended Action: Review TICC 2025 Schedule and Work Plan
A - Schedule and Work Plan 2025
STAFF AND COMMISSION REPORTS
7.Subject: Review 2025 Mayor's Meeting Calendar
Recommended Action: Review 2025 Mayor's Meeting Calendar
A - Mayor's Meeting 2025 Calendar
8.Subject: Receive Commissioners Report
Recommended Action: Receive Commissioners Report
FUTURE AGENDA SETTING
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TICC Agenda July 2, 2025
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
25-14111 Agenda Date: 7/2/2025
Agenda #: 1.
Subject: Approve the May 7, 2025, regular meeting minutes.
Approve the May 7, 2025, regular meeting minutes.
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ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
May 7, 2025, 7:00 p.m.
Quinlan Conference Room
10185 N. Stelling Road
DRAFT MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 7:10 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Sudeep Kumar, Emma Shearin, Mukesh Garg,
Balaram Donthi
Staff Present: Teri Gerhardt, CGCIO, Chief Technology Officer
Adam Araza, GIS Business Systems Analyst
APPROVAL OF MINUTES
1. Subject: Approve January 14, 2025, special meeting minutes.
Chair Mohanty made a motion to approve January 14, 2025, special meeting minutes.
Commissioner Donthi second the motion.
Motion passes unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes per person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
NEW BUSINESS
2. Subject: Receive Presentation on GIS Division overview
GIS Business System Analyst (BSA) Araza presented PowerPoint on file in the Agenda
Records.
The agenda consisted of:
• Data
• Maps, Applications, and Reports,
• Upcoming Major Projects
5
TICC MEETING MINUTES May 7
2
As part of the Presentation, BSA Araza discussed the gathering and collection of data from
various sources, maintenance in Python, and Analysis by taking findings and transforming
them into visualizations whether it is a dashboard, Web Application, or a Map.
BSA Araza proceeded with demonstrating the following City resources: Internal Property
Info, Service Finder, OpenData portal, and Street Light Story Map.
As part of upcoming major projects, staff provided insights into Disaster Preparedness,
Data Warehouse, Virtual Reality Decarb Application, and Artificial Intelligence (AI)
Development.
The Commission asked questions, and thanked GIS Business Systems Analyst Araza for the
informative Presentation.
3. Subject: Receive Enterprise Resource Planning (ERP) overview
The Commission received an overview of the ERP Roadmap by Chief Technology Officer
Gerhardt.
As part of discussion, the Commission received updates on:
• Staff requests for Information to Vendors
• Vendor Proposals deadlines
• Scheduled Vendor Presentations
• Contract negotiations/ Procurement timeline
• Agreement and Council approval in Fall 2025
• Implementation
The Commission thanked Chief Technology Officer Gerhardt for the informative update.
OLD BUSINESS
4. Review TICC 2025 Schedule and Work Plan
The Commission reviewed the Schedule and Work Plan. Commissioner Shearin requested
updates to align with the remaining meetings. The Commission accepted adjustments.
5. Receive Cybersecurity Working Group report from Commissioners Donthi
and Kumar
Commissioner Donthi provided an update on the Working Group meetings to the
Commission.
6
TICC MEETING MINUTES May 7
3
Commissioner Donthi and Vice Chair Kumar discussed Event Date availability with the
Commission. The Commission discussed scheduling with Chief Technology Officer.
Commissioner Donthi made a motion to hold the Cybersecurity Panel event on October 1.
Vice Chair Kumar second the motion.
Motion passes unanimously.
As part of the updates, Commissioner Donthi confirmed the event location and provided
briefing on Panelists.
The Commission asked questions, thanking the Working Group for the report.
STAFF AND COMMISSION REPORTS
6. Subject: Review 2025 Mayor’s Meeting calendar
General updates provided by Vice Chair Kumar.
7. Receive Commissioners Report
General updates provided.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:43 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair
7
CITY OF CUPERTINO
Agenda Item
25-14112 Agenda Date: 7/2/2025
Agenda #: 2.
Subject: Receive Presentation on Infrastructure Division Overview
Presenter: Tommy Yu, CGCIO, Infrastructure Manager
Receive and File Infrastructure Overview Presentation
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CITY OF CUPERTINO
Agenda Item
25-14113 Agenda Date: 7/2/2025
Agenda #: 3.
Subject:Discuss and make a recommendation to appoint a Commissioner to the reinstated Economic
Development Committee
Select and recommend a Commissioner for Councils consideration
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CITY OF CUPERTINO
Agenda Item
25-14116 Agenda Date: 7/2/2025
Agenda #: 4.
Subject: WCAG 2.1 AA Accessibility and what it means for Cupertino
Receive briefing by Chief Technology Officer Gerhardt
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CITY OF CUPERTINO
Agenda Item
24-13347 Agenda Date: 3/5/2025
Agenda #: 5.
Subject:Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner
Donthi
Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner Donthi
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CITY OF CUPERTINO
Agenda Item
25-14114 Agenda Date: 7/2/2025
Agenda #: 6.
Subject: Review TICC 2025 Schedule and Work Plan
Review TICC 2025 Schedule and Work Plan
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ATTACHMENT A
Technology, Information, and Communications Commission
2025 Schedule and Work Plan
March 5
Canceled
May 7
Meeting
July 2
Meeting
September
Date tbd
Meeting
November 5
Meeting
January
Meeting
Approve prior
meeting minutes
Approve prior
meeting minutes
Approve prior
meeting minutes
Approve prior
meeting minutes
Approve prior
meeting minutes
GIS Presentation Infrastructure
Presentation
Applications
Presentation
2026 Work Plan Elect Chair and Vice
Chair positions
ERP Overview Cybersecurity
Panel update
City Website User
Int Imps.
Study Robo-Taxis in
Cities
Robotics Technology
in PW
Summary of Duties – Powers – Responsibilities of Technology, Information, and Communications Commission
Source: Cupertino, CA Municipal Code, Chapter 2.74.060: TICC
The Cupertino Technology, Information, and Communications Commission shall have the following duties, powers and responsibilities, and such others as the
members shall be entrusted with by the City Council from time to time. The commission shall:
1. Advise the City Council and City Manager on all matters relating to technology, information, and communications within the
City of Cupertino;
2. Serve as a liaison between the City, the public and the technology, information, and communications providers in enhancing
information and education. Such activities include providing an opportunity for input to residents and disseminating
noncommercial, educational materials about technology, information, and communications services;
3. Provide support for community access television, especially public and educational access, and give guidance when needed
for development and implementation of access channels and programming;
4. Recommend ways to foster the City’s best use of technology, information, and communications infrastructure and services
for the maximum benefit of the community; and
5. Provide education to the community on the responsible and safe use of technology, information, and communications
infrastructure and services, including cybersecurity education and best practices.
(Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996; Ord. 24-2267, Att. A (part), 2024)
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CITY OF CUPERTINO
Agenda Item
25-13790 Agenda Date: 3/5/2025
Agenda #: 7.
Subject: Review 2025 Mayor's Meeting Calendar
Review 2025 Mayor's Meeting Calendar
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ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Mayor’s Meeting 2025 Calendar
JANUARY 15
Canceled
FEBRUARY
Canceled
MARCH 19
Mayor’s Mtg. in-person
5-6:30 pm, Quinlan Center
Vice Chair Kumar
APRIL
Canceled
MAY 21
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair Mohanty
JUNE
Canceled
JULY 16
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair Mohanty
AUGUST
Canceled
SEPTEMBER 17
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair Mohanty
OCTOBER
Canceled
NOVEMBER 19
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair Mohanty
DECEMBER
Canceled
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CITY OF CUPERTINO
Agenda Item
25-13783 Agenda Date: 3/5/2025
Agenda #: 8.
Subject: Receive Commissioners Report
Receive Commissioners Report
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Overview
IT Infrastructure
Division Presentation
Infrastructure Team
Infrastructure Division:This division provides for all
technology-related support for the citywide management
of information technology services.
Innovation and
Technology Manager –
Infrastructure (1.0)
Business Systems
Analyst (1.0)
Interns (1.0)Network Specialist
(2.0)
Infrastructure Team
Jose Torres
Network Specialist
(1.0)
Toan Quach
Network Specialist
(1.0)
Quinton Adams
Business Systems
Analyst (1.0)
Tommy Yu
Infrastructure Manager
(1.0)
Kimberly Vo
Intern III
(0.5)
April DaRosa
Intern III
(0.5)
Infrastructure Team in action
Infrastructure Core Offerings
Helpdesk & Customer Service
System & Network administration
Security
Business Continuity
On/offboarding of employees, equipment and account
setup/retrieval
Front-line support, respond to helpdesk tickets; on-call
after hours
Inventory control, tech refresh of laptops and
accessories
Moves/Adds/Changes; installs, relocations, upgrades
Phone system support: hunt groups, call routing
Helpdesk & Customer Service
Helpdesk
1,533
Infrastructure
tickets closed
(1/1/25 –
6/30/25)
Average ~270
tickets/month
Inventory at a glance
•Equipment and
services at 14
locations
•Over 1,600+ pieces
of equipment
supported
•Manage licenses,
support agreements
Endpoint protection – Antivirus/Malware/Spyware;
Firewalls
Managed Detection & Response / 24x7 Security
Operations Center - logs
Artificial Intelligence driven Network traffic analysis
Ongoing Phishing campaign and security training
Multi-factor authentication / Mobile Device Management
Security
Incident response (breach, outage, ransomware)
Disaster recovery (DR site, get services back online)
Redundancy
Policies, plans, and procedures
Cyber Resilience: Tabletop exercises – Simulated incidents
Business Continuity
Training and Certifications
Resources and Best Practices
Project accomplishments
Datacenter tech refresh (servers and storage)
E-mail security enhancements and additional tools
Policy and system security updates
Cupertino.gov e-mail and website updates
Cybersecurity assessment and framework review;
roadmap creation
TICC Municipal Code updates
Upcoming Projects 2025-2026
Phone system migration to Cloud-based platform
Helpdesk ticketing system replacement
Additional security upgrades/enhancement
Reduce cost, consolidate tools
Advanced patch management
AWS cloud security improvements
Tech refresh:
Laptop migration to Windows 11
Firewalls, switches, wireless access points
Cybersecurity Tabletop Exercise (partner with CISA)
Q&A
01276.0001 2014461.3 6/20/2025
ORDINANCE NO. 25-____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING CITY CODE TITLE 2
CHAPTER 2.96: ECONOMIC DEVELOPMENT COMMITTEE
The City Council of the City of Cupertino finds that:
1. On March 18April 15, 2025 the City Council enacted an Ordinance No. 25-
2269 reestablishing the Economic Development Committee (EDC).
32. Only one City Councilmember should serve on the EDC to allow for a
Planning Commissioner to join the EDC.
23. The terms of the EDC members representing the three Commissions
require updating to rationalize the terms of those EDC membersalign with
the terms of their otherrespective Commission assignmentsappointments.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES
ORDAIN AS FOLLOWS:
SECTION 1: Adoption.
The Cupertino Municipal Code is hereby amended to add Chapter 2.96 as set forth in
Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph,
sentence, clause and phrase of this ordinance is severable and independent of every other
section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this
ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or
phrase of this ordinance is held invalid, or its application to any person or circumstance,
be determined by a court of competent jurisdiction to be unlawful, unenforceable or
otherwise void, the City Council declares that it would have adopted the remaining
provisions of this ordinance irrespective of such portion, and further declares its express
intent that the remaining portions of this ordinance should remain in effect after the
invalid portion has been eliminated.
Ordinance No. ___________________
Page 2
01276.0001 2014461.3 6/20/2025
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental
Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because
it has no potential for resulting in physical change in the environment. In the event that
this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption
contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty
to have no possibility that the action approved may have a significant effect on the
environment. CEQA applies only to actions which have the potential for causing a
significant effect on the environment. Where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment,
the activity is not subject to CEQA. In this circumstance, the amendments to the
Municipal Code would have no or only a de minimis effect on the environment. The
foregoing determination is made by the City Council in its indepen dent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government
Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be
prepared by the City Clerk and published in lieu of publication of the entire text. The
City Clerk shall post in the office of the City Clerk a certified copy of the full text of the
Ordinance listing the names of the City Council members voting for and against the
ordinance.
INTRODUCED at a regular meeting of the Cupertino City Council on July 1,
2025, and ENACTED at a regular meeting of the Cupertino City Council on ___________,
by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
Ordinance No. ___________________
Page 3
01276.0001 2014461.3 6/20/2025
SIGNED:
_______________________________
Liang Chao, Mayor City of Cupertino
_______________________________
Date
ATTEST:
_______________________________
Kirsten Squarcia, City Clerk
_______________________________
Date
APPROVED AS TO FORM:
_______________________________
Floy E. Andrews, City Attorney
_______________________________
Date
01276.0001 2014461.3 6/20/2025 Attachment A – Page 1
ATTACHMENT A - Chapter 2.96: Economic Development Committee
The sections of the Cupertino Municipal Code set forth below are amended or adopted as follows:
2.96.010 Established–Composition.
A. The Economic Development Committee of the City of Cupertino is re-established.
The Economic Development Committee (hereinafter referred to in this Chapter as
“Committee”) shall consist of nine (9) members as follows:
1. City Councilmember2. City Councilmember
23. Technology Sector Business Representative
34. Retail/Small Business Representative
45. Hospitality/Tourism Sector Representative
56. Education Sector Representative
67. Commercial Real Estate Representative
78. Sustainability Commissioner
89. Technology, Information, and Communications Commissioner
9. Planning Commissioner
B. The Committee shall be comprised of: (1) two one Councilmembers; (2) one
representative from each of the following industry sectors – Technology, Retail,
Hospitality, Education, and Commercial Real Estate; and (3) one member who is
currently serving on the Sustainability Commission; and (4) one member who is
currently serving on the Technology, Information, and Communications
Commission; and (5) one member who is currently serving on the Planning
Commission.. Industry sector representatives must work for an organization
located within the City or be residents of the City, or both.
C. None of the industry sector representative Committee Members shall be officials
or employees of the City. No member of the Committee shall cohabit with, as
defined by law, nor be related by blood or marriage, to any other member of the
Committee, to the City Manager, or to any staff person(s) who may be assigned to
assist this Committee.
01276.0001 2014461.3 6/20/2025 Attachment A – Page 2
D. Members of the Committee shall be appointed by the City Council.
2.96.020 Terms of Office.
A. Committee Members serve at the pleasure of the City Council. The term of office
for the Committee’s Members industry sector representatives shall be staggered
with the initial appointment of five two members to terms expiring January 30,
2027, and three two-year terms and four members to four-year terms expiring
January 30, 2029.. Following the initial appointment, all of the Committee’s
industry sector representatives members shall be appointed to four-year terms.
The initial term of office of the City Councilmember, Sustainability Commissioner,
Technology, Information, and Communications Commissioner and Planning
Commissioner shall be for a term expiring January 30, 2026. Following the initial
appointment, the term of office for the City Councilmember, Sustainability
Commissioner, Technology Information, and Communications Commissioner
and Planning Commissioner shall be for a term of one year, expiring on January
30 of each year, or until a successor is duly appointed. If a Committee Member is
replaced or removed by Council, resigns, or is no longer eligible to serve on the
Committee, Council shall appoint a replacement to serve the remaining period of
the Committee Member’s term. All terms shall end on January 30 of the year the
term is due to expire. No Committee Member shall serve more than two
consecutive terms, except that a Committee Member may serve more than two
consecutive terms if he or she has been appointed to the Committee to fill an
unexpired term of less than two years.
B. The appointment, reappointment, and rules governing industry sector
representative Committee Members are governed by the Resolution of the
Cupertino City Council which governs advisory bodies.
C. The City Council may in its discretion adopt different policies, procedures, and
terms of service for the appointment of City Councilmembers and Commissioners
to serve on the Committee.
2.96.030 Members–Vacancy or Removal.
Any Committee Member may be removed by a majority vote of the City Council. If a
vacancy occurs, other than by expiration of a term, it shall be filled by the City Council’s
appointment for the unexpired portion of the term.
2.96.040 Chairperson.
01276.0001 2014461.3 6/20/2025 Attachment A – Page 3
The Committee shall elect its Chairperson and Vice Chairperson from among its
Members. The Chairperson shall appoint a secretary. Terms of the Chair and Vice Chair
shall be for one year.
2.96.050 Meetings–Quorum.
A. The Committee shall hold regular meetings on a quarterly basis and at the
discretion of the Committee shall hold other meetings as may be necessary or
expedient.
B. A majority of the Committee shall constitute a quorum for the purpose of
transacting the business of the Committee.
C. A special meeting may be called at any time by the Chairperson or by a majority
of the Committee Members upon notice being given in advance in accordance with
the provisions of the Ralph M. Brown Act or successor statute in effect at the time.
2.96.060 Majority Vote Required.
A majority vote of Committee Members present and voting is required to approve a
recommendation on any matter that is presented to the Committee that requires a vote.
2.96.070 Records.
The Committee shall keep an accurate record of its proceedings and transactions and
shall render such reports to the City Council as may be required. These records shall be
filed with the City Clerk.
2.96.080 Powers and Functions.
A. The powers and functions of the Committee shall be to serve in an advisory
capacity to the City Council and to provide expertise and guidance on policy
related to economic development. The Committee shall also actively promote
Cupertino as a location of choice for current and prospective businesses.
B. To fulfill their mission, the Committee may involve itself in the following
activities:
1. Make recommendations to the City Council on a broad range of strategic
matters broadly applicable to the City’s economic development goals;
2. Serve as an ambassador to shed a positive light on the City by sharing
economic development resources and information to prospective
01276.0001 2014461.3 6/20/2025 Attachment A – Page 4
businesses and stakeholders, thus positioning the City as a location of
choice; and
3. Encourage public/private partnerships to further the City’s economic
development goals by identifying potential resources.
2.96.090 City Staff Assistance.
The Committee shall have available to it such assistance of City staff as may be required
to perform its functions, the staff assignments and administrative procedures to be under
the general direction and supervision of the Economic Development Manager.
2.96.100 Compensation–Expenses.
Committee Members shall serve without compensation. Committee Members may be
reimbursed for necessary expenses reasonably incurred by them while acting in their
official capacity subject to the approval of the City Manager.
2.96.110 Procedural Rules.
The Committee may adopt from time to time such rules of procedure as it may deem
necessary to properly exercise its powers and duties. Such rules shall be kept on file with
the Chairperson of the Committee, the Mayor, and the City Clerk, and a copy thereof
shall be furnished to any person on request.
2.96.120 Effect.
Nothing in this Chapter shall be construed as restricting or curtailing any powers of the
City Council or City officers.