SE-2025-002 - Planning Division Comments #1
March 21, 2025
Permit # SE-2025-002
Event Location: 10150 N Wolfe Road
Event Type: WVMA Prayer Event
Day and Time: Sunday, March 30, 2025 8:00 am to 1:00 pm
PLANNING DIVISION SPECIAL EVENT APPLICATION REVIEW #1 COMMENTS
Additional information is required before staff can finish processing your Special Event Permit.
1. Provide an Email from the Santa Clara County Health Department Confirming Whether a Permit
is Required for Food Service for this Year’s Event: Since you are proposing to serve hot food and
beverages at your event, please contact the Santa Clara County Health Department at (408) 918-
3400 (and ask to speak to Administrative Support for Temporary Events) or you can email
tempevents@deh.sccgov.org and please confirm whether a County Health Permit will be required.
While I see that the County Health Department did not require a health permit last year, your
proposal is different from the previous year. Please just check with them and if they don’t require a
County Health Permit, please send me their written confirmation for this year’s event that no
permit is required. For more information, please visit the Santa Clara County Health Department’s
Temporary Events website.
RESPONSE______________________________________________________________________
2. Submit Cupertino Special Event Application and Fire Department Application: Fill out the
attached Special Event Permit Application and Fire Department Special Event Application and
email it back to me at catherinet@cupertino.gov and I will upload it for all departments to review.
The City of Cupertino has a dedicated Deputy Fire Marshall with the Santa Clara County Fire
Department who reviews the plans and proposals we receive so you can send the form back to me
and the Santa Clara Fire Department will review it in association with this Special Event Permit.
RESPONSE______________________________________________________________________
3. Special Event Permit Fees Due: As of July 2024, the Cupertino City Council adopted a fee for
Special Event Permit Applications. Special Event Permits are unfortunately no longer free and
payment of an application fee is now required, per the City of Cupertino’s adopted Fee Schedule.
OFFICE OF COMMUNITY DEVELOPMENT
PLANNING DIVISION
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
(408) 777-3308 • FAX (408) 777-3333 • planning@cupertino.org
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To clarify, the fees cannot be waived for this event because a religious organization must be
operating on property that they own. Since your organization is only leasing use of the garage on a
temporary basis, you will need to pay the application fee, I checked with the Planning Manager on
this.
I checked with the Planning Manager and while your event is technically a “large event” due to
your estimated turnout of around 2,000 guests; since it is not occupying an entire shopping center,
the Planning Manager was in agreement that we can process your application with the “small
event” fee which is $500 plus a 5.8% Technology fee (required for all applications), so the total fee
amount is $529 if paid with a check. Please see the attached invoice which must be paid before staff
can issue the permit.
While you can pay the fee online with a credit card, please note that an additional 3.4% credit card
fee would apply which would raise the total permit cost to $546.99. To avoid the 3.4% credit card
fee, you may pay with a check. You may bring a check to City Hall at 10300 Torre Avenue. We are
open Monday through Thursday. On Mondays and Wednesdays we are open 7:30 am to noon,
closed from noon to 1:00 pm and open from 1:00 pm to 4:00 pm. On Tuesdays and Thursdays, we
are open from 9:00 am to noon, closed from noon to 1:00 pm and open from 1:00 pm to 4:00 pm. On
Fridays, our counter is closed to walk-ins, so we are not able to accept checks on Fridays.
If you would prefer to pay with a credit card online, please log into your ACA (Accela) account at
the following link: https://aca-prod.accela.com/CUPERTINO/Default.aspx. After you log into your
account, click on “My Records” and then click the arrow next to Planning to see the list of permits,
and you should see SE-2025-002 listed. Please click on the permit, then click “Payments”, then
“Fees”, then click the “Pay Fees” button.
RESPONSE______________________________________________________________________
4. Provide a New Letter from Owner of the Garage Authorizing this Year’s Event: Please provide a
new letter signed by the General Manager/Owner of the garage, Mike Rhode, authorizing the use of
the bottom floor of the parking garage for this year’s event on Sunday, March 30, 2025. The old
2024 letter from the previous year is not sufficient. Mike Rhode needs to provide a new letter
authorizing your use of the parking garage for this year’s event.
RESPONSE______________________________________________________________________
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5. Provide Updated Written Description of Event on a Separate Page: Thank your for providing a
written description of the event in your digital Accela permit application. However, the other
departments don’t have access to this description. Please provide a written description of the event
including the date(s), hours of operation and number of estimated guests. You can just copy and
paste the one that you provided when you submitted this application, but please also add to it the
address, location, date and beginning and ending times (including set up and take-down time
before and after the event). And please don’t use the old description from the 2024 permit because
some details have changed. I just need the updated description on its own separate page so I can
upload it in Project Dox for all departments to review.
RESPONSE______________________________________________________________________
6. Open to the Public? Will your event be open to the public, or will it be for members of WVMA
only? Is this event advertised to the general public? Is it an open event or are attendees
invited by invitation-only? Is the online registration that attendees register in restricted to
members of WVMA only?
RESPONSE______________________________________________________________________
7. Clarify if Perimeter Road will be Closed and if Not, Please Modify your Map to Eliminate that
Proposal and Show all Pedestrian Entrances, Traffic Flow Direction, Traffic Barriers and Trash
and Recycling Bin Locations: Your application for this 2025 year states that you will be installing
temporary structures such as tents, awnings or stages. This plan page proposes to close Perimeter
Road with traffic cones. This had been an early proposal for last year’s event, but you had decided
against doing this because it requires an Encroachment Permit issued by the Public Works
Department to close a City Street. Are you currently proposing to close Perimeter Road with traffic
cones as part of this year’s event? If not, please modify this drawing to remove the proposal.
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Please update this plan page to match this year’s event. Please show the pedestrian entrance and
exits, please show all updated the trash and recycling bin locations, please show where you will be
installing traffic barriers. I believe instead of closing Perimeter Road, your organization had
decided last year to put traffic cones at the first two entry and exit driveways on the rear of the
garage since that is where the event will be and to put signs directing traffic to the rear driveway
further back. Will this still be the same?
And to direct traffic with signs to this entrance in addition to the main front entrance facing
RESPONSE______________________________________________________________________
8. Depict Signage Locations on Updated Site Plan All: Please depict on your updated site plan all
locations where you will be placing signs and what the signs will say.
RESPONSE______________________________________________________________________
9. Provide Product Information, Location, Dimensions and Anchorage for Tents, Booths, Awnings
and Stages: Your application for this 2025 year states that you will be installing temporary
structures such as tents, awnings or stages.
Please depict on your site plan the location and dimensions (length, width and height) of any tents,
booths, awnings or stages. Please label on your plan what type of structure it is, and please provide
the product information for the tent, awning or stage. Please depict how any tents or stages will be
anchored to the ground (sandbags, zip ties, etc.).
RESPONSE______________________________________________________________________
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10. Outdoor Cooking: Will there be any outdoor barbecuing or cooking? Please show on your site
plan the location of any barbecue or grill. Please indicate whether the cooking equipment will be
located under a tent or awning.
RESPONSE______________________________________________________________________
11. Outdoor Heaters, Lighting or Generators: Will there be any outdoor heaters or lighting? Please
depict their locations and the type of heater or lighting and all electrical connections or extension
cords. Show where your power sources will be.
RESPONSE______________________________________________________________________
12. Outdoor Interactive Entertainment Structures: Will there be any structures put up for
entertainment such as bounce houses? Please depict these locations on your site plan.
RESPONSE______________________________________________________________________
Sincerely,
Catherine Tarone
Planning Permit Technician
(408) 777-3297
catherinet@cupertino.gov