CC 05-28-2025 Searchable PacketCITY OF CUPERTINO
CITY COUNCIL
AGENDA
10350 Torre Avenue, Council Chamber
Wednesday, May 28, 2025
6:15 PM
Special Meeting (Teen Commission and Audit Committee Interviews)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Wednesday, May 28, 2025, commencing at 6:15 p.m. in Community Hall Council
Chamber, 10350 Torre Avenue, Cupertino, California 95014. Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
COMMISSION INTERVIEWS
1.Subject: Interview and appoint to fill vacancies on the Teen Commission (Day 1)
Recommended Action: Conduct interviews and make appointments to fill five
vacancies on the Teen Commission
A - Interview Schedule (May 28)
B - Ordinance Establishing the Teen Commission
C - Resolution Governing Recruitment of Advisory Bodies
D - Commission Diversity Resolution
E - Commission Powers and Functions
F - Current Teen Commission
G - Commission Attendance Report
H - Sample Interview Questions
I - Applications
2.Subject: Interview and appoint to fill vacancy on the Audit Committee
Recommended Action: Conduct interviews and make appointment to fill one vacancy
on the Audit Committee
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City Council Agenda May 28, 2025
A - Interview Schedule
B - Resolution Governing Recruitment of Advisory Bodies
C – Commission Diversity Resolution
D – Commission Powers and Functions
E - Current Audit Committee
F - Commission Attendance
G - Sample Interview Questions
H - Applications
ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence
legislative or administrative action may be required by the City of Cupertino’s lobbying ordinance
(Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose
communications regarding any legislative or administrative are solely limited to appearing at or
submitting testimony for any public meeting held by the City are not required to register as lobbyists.
For more information about the lobbying ordinance, please contact the City Clerk’s Office at 10300
Torre Avenue, Cupertino, CA 95014; telephone (408) 777-3223; email cityclerk@cupertino.org; and
website: www.cupertino.org/lobbyist.
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council
packet archives linked from the agenda/minutes page on the City web site.
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City Council Agenda May 28, 2025
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
25-13954 Agenda Date: 5/28/2025
Agenda #: 1.
Subject: Interview and appoint to fill vacancies on the Teen Commission (Day 1)
Conduct interviews and make appointments to fill five vacancies on the Teen Commission
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Teen Commission Interview Schedule
Wednesday, May 28, 2025
Grade
(Sept
2025) Applicant Name Ke
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Notes
8th
1 6:20 Darshana Sekar X
2 6:26 Adhrutha Subramoniam X
3 6:32 Arjun Suresh X
4 6:38 Vinay Prakash X
5 6:44 Anya Mulchandani X
9th
6 6:50 Tejas Prasanth X
7 6:56 Rusheel Deshmukh X
8 7:02 Nitika Karandikar X
9 7:08 Krish Kabra X
10 7:14 Avviin Chandrasekaran X
7:20 End
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ORDINANCE NO. 18 -2181
AN ORDINANCE OF THE CUPERTINO CITY COUNCIL
ADDING CHAPTER 2.95 TO THE CUPERTINO MUNICIPAL CODE, TITLE 2, TO
ESTABLISH THE TEEN COMMISSION BY ORDINANCE
WHEREAS, the Teen Commission was established by City Council pursuant to
Resolution 02-065, as amended through various other resolutions, including Resolution
Nos. 02-167, 04-405, 05-095, 09-078, 09-115, 16-138, and 18-019;
WHEREAS, the City Council desires to codify and establish the Teen Commission in the
Cupertino Municipal Code.
NOW, THEREFORE, the Council of the City of Cupertino does ordain as follows:
SECTION ONE -Chapter 2.95 "Teen Commission" is added to Title 2 "Administration
and Personnel" of the Cupertino Municipal Code, as follows:
CHAPTER 2.95 TEEN COMMISSION
Section
2.95.010 Established.
2.95.020 Terms of Office.
2.95.030 Vacancy-Removal.
2.95.040 Chairperson.
2.95.050 Meetings-Quorum.
2.95.060 Majority Vote Required.
2.95.070 Records.
2.95.080 Powers and Functions.
2.95.090 Compensation-Expenses.
2.95.100 Procedural Rules.
2.95.110 Effect.
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Ordinance No. 18-2181
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2.95.010 Established.
The Teen Commission of the City is established. The Teen Commission
(hereinafter referred to in this Chapter as "Commission") will be comprised of nine
members, at least one person from each public middle school and public high school in
Cupertino, if possible. Membership on the Commission will be limited to Cupertino
residents. Members may attend schools outside of the City limits, or be schooled at home.
Commissioners must be in the 8th through 11th grade at time of appointment. None of
the Teen Commissioners shall be otherwise officials or employees of the City of
Cupertino nor be related by blood or marriage to any official or employee of the City.
Commissioners should reflect the broadest possible representation of Cupertino youth.
2.95.020 Terms of Office.
A. Commission members serve at the pleasure of the City Council. The term of
office of Teen Commission members shall be for two years. Five appointments will be
made in odd-numbered years and four appointments in even-numbered years. The
terms will begin on September l5 1 and end on August 31st of the year their term is due to
expire. Commissioners shall not serve consecutive terms unless there is a vacancy for
which there is no eligible applicant, at which time the City Council may waive this
restriction.
B. The appointment, reappointment and rules governing incumbent members of
the Commission are governed by the Resolution of the Cupertino City Council which
governs advisory bodies and the Resolution of the Cupertino City Council which governs
the Teen Commission specifically.
2.95.030 Vacancy-Removal.
Any appointee member may be removed by a majority vote of the City Council.
Vacancies shall be filled by appointment by the City Council, and shall be for the
unexpired portion of the term of office vacated.
2.95.040 Chairperson.
The Commission shall elect its Chairperson and Vice-Chairperson from among its
members who shall serve in these capacities for one year.
2.95.050 Meetings-Quorum.
A. The Teen Commission shall hold regular meetings at least every other month,
and, at the discretion of the Commission, such other meetings as may be necessary or
expedient.
B. A majority of the Commission shall constitute a quorum for the purpose of
transacting the business of the Commission.
2.95.060 Majority Vote Required.
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Ordinance No. 18 -2181
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A majority vote is required to approve a recommendation or on any matter that is
presented to the Commission which requires a vote.
2.95.070 Records.
The Commission shall keep an accurate record of its proceedings and transactions,
and shall render such reports to the City Council as may be required. These records shall
be filed with the City Clerk.
2.95.080 Powers and Functions.
The powers and functions of the Teen Commission shall be as follows:
A. Advise the City Council and staff on issues and projects important to youth.
B. Perform such other tasks as may be expressly requested of it by the City
Council.
2.95.090 Compensation-Expenses
Members of the Commission shall serve without compensation. Commissioners
may be reimbursed for necessary expenses reasonably incurred by them while acting in
their official capacity subject to the approval of the City Manager.
2.95.100 Procedural Rules.
The Commission may adopt from time to time such rules of procedure as it may
deem necessary to properly exercise its powers and duties. Such rules shall be subject to
the approval by the City Council and shall be kept on file with the Chairperson of the
Commission and the City Clerk, and a copy thereof shall be furnished to any person on
request.
2.95.110 Effect.
Nothing in this Chapter shall be construed as restricting or curtailing any powers
of the City Council or City officers.
SECTION FIVE-IMPLEMENTATION.
The City Council hereby authorizes and directs the City Manager to take any action and
sign any documents necessary to implement this Ordinance.
SECTION SIX -SEVERABILITY.
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason
held by a court of competent jurisdiction to be invalid, such a decision shall not affect the
validity of the remaining portions of this Ordinance. The Council of the City of Cupertino
hereby declares that they would have passed this Ordinance and each section or
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Ordinance No. 18-2181
Page4
------------------------a
subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses or phrases be declared invalid .
SECTION SEVEN -EFFECTIVE DATE; PUBLICATION.
The City Clerk is directed to post and publish this Ordinance in accordance with law in
a newspaper of general circulation printed and published in the County of Santa Clara,
or_as otherwise required by law. This ordinance shall take effect thirty (30) days after
adoption.
INTRODUCED at a regular meeting of the City Council of the City of Cupertino the 20th
day of November, 2018 and ENACTED at a regular meeting of the City Council of the
City of Cupertino the 4th day of December 2018, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
Members of the City Council
Sinks, Chang, Vaidhyanathan
Paul, Scharf
None
None
Grace Schmidt, City Clerk
APPROVED:
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STATE OF CALIFORNIA )
COUNTY OF SANTA CLARA )
CITY OF CUPERTINO )
I, GRACE SCHMIDT, City Clerk and ex-officio Clerk of the City
Council of the City of Cupertino, California, do hereby certify the attached
to be a true and correct copy of Ordinance No. 18-2181, which was
enacted on December 4, 2018, and that it has been published or posted
pursuant to law (G.C. 40806).
IN WITNESS WHEREOF, I have hereunto set my hand and seal
this 5 day of December, 2018.
GRACE SCHMIDT, City Clerk and Ex-officio Clerk
of the City Council of the City of Cupertino, California
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RESOLUTION NO. 24-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 16-137 AND AMENDING THE
RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT,
ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY
ADVISORY BODIES
WHEREAS, the City of Cupertino wishes to establish uniform terms and
conditions of office for advisory commissions; and
WHEREAS, there are within the City of Cupertino many citizens with talent,
expertise, and experience who wish to serve the community; and
WHEREAS, the City Council believes it is important to provide these citizens
the opportunity to contribute to their community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino rescinds Resolution No. 16-137 and establishes the following rules
governing recruitment, appointment, and reappointment to City of Cupertino
Advisory bodies.
A.RECRUITMENT
1.Two months before regular terms expire, or immediately following
receipt of a resignation, the City Clerk distributes the vacancy notice
through a broad variety of resources when available, such as:
The Cupertino Scene
The Cupertino Courier
The World Journal
The Cupertino City Channel
City Hall bulletin board
The City Clerk’s Office
The Cupertino Library
The Cupertino Chamber of Commerce
Cupertino City Web site
Other organizations that the City Clerk determine to be appropriate
to solicit applications for the vacant positions
All persons with applications on file for that particular commission
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Resolution No.24-022
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2.Two months before regular terms expire, the City Clerk’s Office also
distributes the vacancy notice to the following individuals:
Members and interested residents registered with the Cupertino
Citizen Corps, including Community Emergency Response Team
CERT), Medical Reserve Corps, and Cupertino Amateur Radio in
Emergency Services (CARES)
Neighborhood Block Leaders and Neighborhood Watch volunteers
Individuals who have signed up for notification for City Council
meetings or commission meetings
3.All vacancy notices and posting shall be done in accordance with the
provisions of the Maddy Act, California Government Code 54970 et seq.
Specifically, vacancy notices shall be posted for a minimum of 10 days.
4.Applications will remain active for one year after Council review. After
that time, applicants shall submit a new application if they wish to
remain on the list for consideration.
5.Those persons with applications on file within one year of Council
review are advised of the vacancy by the City Clerk and may activate
that application. Upon receipt of the vacancy notice, the applicant must
contact the City Clerk’s Office and ask that the application be
reactivated.
6.An applicant may file for a maximum of two commissions at any one
application period.
7.A member of an advisory body, having completed two consecutive
terms, must wait two years after the term would have normally ended
before being eligible to apply for the same commission or committee.
8.Application forms will be available on the City’s website.
9.No application shall be accepted after the deadline.
10.When the final deadline has passed, the City Clerk’s Office will email
applicants the date, time and location of the interviews along with
sample questions to consider.
11.The City Clerk’s Office will copy the applicants’ written material for
Councilmembers. The written material will also be available for public
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Resolution No.24-022
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B.INTERVIEWS AND APPOINTMENTS
1.When Council meets to conduct interviews, it is a public meeting subject
to the Brown Act and therefore open to the public. The candidates will
be asked by the City Clerk (either in person or by written instructions
left in the waiting area) to remain seated in the waiting area until they
are called in for the interview. Candidates will also be asked to return
to the waiting area until the announcement of the vote, or to go home
and contact the City Clerk’s Office the next day regarding the results.
However, all applicants and members of the public have the option of
remaining in the room for any or all of the meeting.
2.The City Manager or their designee shall establish criteria for service on
each commission or committee based on familiarity with the subject
matter of the commission or committee and/or demonstrated ability to
conduct the work of the advisory body. The City Manager or their
designee shall consult with advisory body members in developing the
criteria for service and shall notify all interested applicants of the
criteria. The City Manager or their designee shall advise Council as to
which applicants meet established criteria for service but shall present
all candidates meeting Municipal Code requirements to the City
Council for interviews. Council retains full discretion to appoint the
candidate of its choosing.
3.The order in which interviews are scheduled to take place will be
determined by a drawing of names. The City Clerk will do this in
advance.
4.Interviews are informal and usually last 5-8 minutes. Councilmembers
are looking for:
Familiarity with the subject and/or demonstrated ability to conduct
the work of the advisory body
Decision-making ability
Commitment to the position for which they have applied
5.Appointments will be made following a vote in public. The City Clerk
will announce the votes.
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Resolution No.24-022
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C.UNSCHEDULED VACANCIES, ATTENDANCE, AND TRAINING
1.If a vacancy occurs for an unexpired term and interviews for
appointment to that advisory body have been conducted within the
previous ninety days, the unexpired term may be filled from those
applications following the required posting of the vacancy.
2.The notice of unscheduled vacancy shall be posted no earlier than 20
days before nor later than 20 days after the vacancy occurs, and at least
10 working days before appointment. The notice of unscheduled
vacancy must be posted in the Office of the City Clerk, at the City Hall
bulletin board, at the Cupertino Library, and in other places designated
by the City Clerk.
3.A member shall be considered removed from an advisory body under
the following conditions:
A member misses more than three consecutive meetings
A member misses more than 25% of the advisory body’s regular
meetings in a calendar year
A member fails to comply with legally required training or conflict of
interest reporting requirements after receiving notice and a 30-day
opportunity to correct the noncompliance. A member who has failed
to complete any mandated or legally required training or reporting
requirement shall be precluded from participating in advisory body
meetings as a member of such body.
4.It is the responsibility of the advisory body’s staff liaison to notify the
City Clerk of a member’s attendance record to allow sufficient time to
send a warning notice if the member has missed three consecutive
meetings or 25% of the regular meetings, and to send a termination
notice if the member has missed more than three consecutive meetings
or more than 25% of the regular meetings in a calendar year.
5.A member who has been removed from an advisory body for
inadequate attendance, failure to complete a legally required training,
or noncompliance with conflict of interest reporting requirements may
request a waiver of this provision by submitting a letter to the City
Council setting forth the reason for the absences and confirming future
availability.
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Resolution No.24-022
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D.GENERAL PROVISIONS
1.Term limit restrictions listed in this resolution do not apply to
temporary appointments for unexpired terms.
2.All provisions of this resolution shall apply unless otherwise decided by
the City Council on a case-by-case basis.
3.In the event that any provision of this resolution conflicts with the
provisions of any other ordinance or City Council resolution governing
a particular advisory body, the provisions of the ordinance or the
resolution governing the particular advisory body shall prevail.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 5th day of March, 2024, by the following vote:
Members of the City Council
AYES: Mohan, Fruen, Chao, Moore
NOES: Wei
ABSENT: None
ABSTAIN: None
SIGNED:
Sheila Mohan, Mayor
City of Cupertino
Date
ATTEST:
Kirsten Squarcia, City Clerk Date
3/19/2024
3/19/2024
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RESOLUTION NO. 03-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY
(ADVISORY COMMISSONS AND COMMITTEES)
WHEREAS, the City intends to provide efficient, effective and equitable governmental
services to all of Cupertino, and
WHEREAS, respect for all cultures, and other demographic differences is the foundation
of Cupertino’s future, and
WHEREAS Cupertino’s residents are its most important resource, their cultural and
economic diversity provides the living fabric that binds Cupertino together, and
WHEREAS, the involvement and commitment of the entire Cupertino community
produces a better quality of life with residents and city government working in partnership, and
WHEREAS, it is vital in maintaining a high performing, productive city government in
which each resident and each city employee is valued for his or her unique gifts and talents, that
the city capitalize on the innovation inherent within the community and within city government,
and
WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age
and other important demographic differences within the City and that valuing each diversity is
fundamental in the way the City provides services to its residents, and
WHEREAS, the City believes that diverse city commissions and committees provide
advantages offered by a variety of diverse perspectives and in increasing the City’s ability to
serve its diverse population.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
I. Commissions and Committees
A. To foster comprehensive representation within advisory commissions and
committees, it would be advantageous for new members to represent the
community by such factors as culture, gender, age, and location of residency
within the city.
B. In the conduct of their business, commission and committee members shall
pursue the benefit of a variety of perspectives in making decisions.
C. Commissions and committees increase the city’s potential, effectiveness and
creativity as an organization by offering a wide range of approaches and
perspectives to addressing issues and solving problems.
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Resolution No. 03-203
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II. Other means of communicating this policy to the general public
The City of Cupertino’s embracing of diversity will also be communicated and
reflected through such means as festivals and events, recreation and education
programs, public art, city publications and media programming.
III. Dissemination and enforcement of this policy
This policy shall be incorporated into the following:
1) All notices seeking commission and committee applications;
2) Shall be adopted by the City Manager as an administrative procedure,
who shall be responsible for the implementation of this policy. From
time to time, the City Manager will report the status of such
implementation to the City Council;
3) Shall be posted at both the City Clerk’s Office and at the City’s
Department of Human Resources.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of November 2003, by the following vote:
Vote Members of the City Council
AYES: Chang, James, Lowenthal, Kwok, Sandoval
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/ Kimberly Smith /s/ Michael Chang
______________________ _______________________
City Clerk Mayor, City of Cupertino
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Term ending August 31, 2025 Current Grade Grade Sept. 2025 School
Shivika Biswari 10 11 Monta Vista HS
Anika Mukherjee 11 12 Cupertino HS
Peter Chen 12 Graduated Monta Vista HS
Rohin Garg 12 Graduated Monta Vista HS
Vacant
Term ending August 31, 2026 Current Grade Grade Sept. 2025 School
Brianna Su 8 9 Lynbrook HS
Chelsea Lau 9 10 Homestead HS
Harly Liu 10 11 Monta Vista HS
Anushree Misra 11 12 Cupertino HS
CURRENT TEEN COMMISSION
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Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
P P P X P P P X P
P P P X P P P X P
A1 P P X P P P X P
P P P X P P P X P
P P P X P P P X P
P P P X P P A1 X P
P P P X P P A1 X P
P P P X A1 P P X P
Chelsea Lau
Teen Commission Attendance Report
2024-2025
Shivika Biswari
Peter Chen
Rohin Garg
Vacant
Harly Liu
Anushree Misra
Anika Mukherjee
Brianna Su
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SAMPLE QUESTIONS FOR TEEN COMMISSION APPLICANTS
1. Why are you interested in serving as a Teen Commissioner?
2. Commissioners will sometimes represent the Teen Commission
at City events. What experience do you have with public
speaking?
3. What extracurricular activities are you involved with at your
school?
4. What special skills, interest would you bring to the Commission?
5. What activities / accomplishments are you the most proud of?
6. The Teen Commission is an advisory body that gives feedback on
existing programs and makes suggestions for future programming
for teens. Why do you feel that you would be a good
representative for teens in the community?
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Applications are available on request in the City Clerk’s office 408-777-3223.
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CITY OF CUPERTINO
Agenda Item
25-13926 Agenda Date: 5/28/2025
Agenda #: 2.
Subject: Interview and appoint to fill vacancy on the Audit Committee
Conduct interviews and make appointment to fill one vacancy on the Audit Committee
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Audit Committee Interview Schedule
Applicant #Time:Name Notes Resident
1 7:25 Khyati J Upadhyay Yes
2 7:31 Douglas Radtke No
3 7:37 Sophie Yan Song No
4 7:43 Dan Spinozzi No
5 7:49 Asal Hamidova Yes
6 7:55 Venkatesan Ranganathan Yes
7 8:01 William Wong Yes
8:07 BREAK - 10 minutes
8:17 Deliberate and Vote
Vote for 1 full term ending 1/30/2029
AUDIT COMMITTEE
1 available seat (no residency requirement for at large members)
Wednesday, May 28
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RESOLUTION NO. 24-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 16-137 AND AMENDING THE
RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT,
ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY
ADVISORY BODIES
WHEREAS, the City of Cupertino wishes to establish uniform terms and
conditions of office for advisory commissions; and
WHEREAS, there are within the City of Cupertino many citizens with talent,
expertise, and experience who wish to serve the community; and
WHEREAS, the City Council believes it is important to provide these citizens
the opportunity to contribute to their community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino rescinds Resolution No. 16-137 and establishes the following rules
governing recruitment, appointment, and reappointment to City of Cupertino
Advisory bodies.
A.RECRUITMENT
1.Two months before regular terms expire, or immediately following
receipt of a resignation, the City Clerk distributes the vacancy notice
through a broad variety of resources when available, such as:
The Cupertino Scene
The Cupertino Courier
The World Journal
The Cupertino City Channel
City Hall bulletin board
The City Clerk’s Office
The Cupertino Library
The Cupertino Chamber of Commerce
Cupertino City Web site
Other organizations that the City Clerk determine to be appropriate
to solicit applications for the vacant positions
All persons with applications on file for that particular commission
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Resolution No.24-022
Page 2
2.Two months before regular terms expire, the City Clerk’s Office also
distributes the vacancy notice to the following individuals:
Members and interested residents registered with the Cupertino
Citizen Corps, including Community Emergency Response Team
CERT), Medical Reserve Corps, and Cupertino Amateur Radio in
Emergency Services (CARES)
Neighborhood Block Leaders and Neighborhood Watch volunteers
Individuals who have signed up for notification for City Council
meetings or commission meetings
3.All vacancy notices and posting shall be done in accordance with the
provisions of the Maddy Act, California Government Code 54970 et seq.
Specifically, vacancy notices shall be posted for a minimum of 10 days.
4.Applications will remain active for one year after Council review. After
that time, applicants shall submit a new application if they wish to
remain on the list for consideration.
5.Those persons with applications on file within one year of Council
review are advised of the vacancy by the City Clerk and may activate
that application. Upon receipt of the vacancy notice, the applicant must
contact the City Clerk’s Office and ask that the application be
reactivated.
6.An applicant may file for a maximum of two commissions at any one
application period.
7.A member of an advisory body, having completed two consecutive
terms, must wait two years after the term would have normally ended
before being eligible to apply for the same commission or committee.
8.Application forms will be available on the City’s website.
9.No application shall be accepted after the deadline.
10.When the final deadline has passed, the City Clerk’s Office will email
applicants the date, time and location of the interviews along with
sample questions to consider.
11.The City Clerk’s Office will copy the applicants’ written material for
Councilmembers. The written material will also be available for public
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Resolution No.24-022
Page 3
B.INTERVIEWS AND APPOINTMENTS
1.When Council meets to conduct interviews, it is a public meeting subject
to the Brown Act and therefore open to the public. The candidates will
be asked by the City Clerk (either in person or by written instructions
left in the waiting area) to remain seated in the waiting area until they
are called in for the interview. Candidates will also be asked to return
to the waiting area until the announcement of the vote, or to go home
and contact the City Clerk’s Office the next day regarding the results.
However, all applicants and members of the public have the option of
remaining in the room for any or all of the meeting.
2.The City Manager or their designee shall establish criteria for service on
each commission or committee based on familiarity with the subject
matter of the commission or committee and/or demonstrated ability to
conduct the work of the advisory body. The City Manager or their
designee shall consult with advisory body members in developing the
criteria for service and shall notify all interested applicants of the
criteria. The City Manager or their designee shall advise Council as to
which applicants meet established criteria for service but shall present
all candidates meeting Municipal Code requirements to the City
Council for interviews. Council retains full discretion to appoint the
candidate of its choosing.
3.The order in which interviews are scheduled to take place will be
determined by a drawing of names. The City Clerk will do this in
advance.
4.Interviews are informal and usually last 5-8 minutes. Councilmembers
are looking for:
Familiarity with the subject and/or demonstrated ability to conduct
the work of the advisory body
Decision-making ability
Commitment to the position for which they have applied
5.Appointments will be made following a vote in public. The City Clerk
will announce the votes.
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C.UNSCHEDULED VACANCIES, ATTENDANCE, AND TRAINING
1.If a vacancy occurs for an unexpired term and interviews for
appointment to that advisory body have been conducted within the
previous ninety days, the unexpired term may be filled from those
applications following the required posting of the vacancy.
2.The notice of unscheduled vacancy shall be posted no earlier than 20
days before nor later than 20 days after the vacancy occurs, and at least
10 working days before appointment. The notice of unscheduled
vacancy must be posted in the Office of the City Clerk, at the City Hall
bulletin board, at the Cupertino Library, and in other places designated
by the City Clerk.
3.A member shall be considered removed from an advisory body under
the following conditions:
A member misses more than three consecutive meetings
A member misses more than 25% of the advisory body’s regular
meetings in a calendar year
A member fails to comply with legally required training or conflict of
interest reporting requirements after receiving notice and a 30-day
opportunity to correct the noncompliance. A member who has failed
to complete any mandated or legally required training or reporting
requirement shall be precluded from participating in advisory body
meetings as a member of such body.
4.It is the responsibility of the advisory body’s staff liaison to notify the
City Clerk of a member’s attendance record to allow sufficient time to
send a warning notice if the member has missed three consecutive
meetings or 25% of the regular meetings, and to send a termination
notice if the member has missed more than three consecutive meetings
or more than 25% of the regular meetings in a calendar year.
5.A member who has been removed from an advisory body for
inadequate attendance, failure to complete a legally required training,
or noncompliance with conflict of interest reporting requirements may
request a waiver of this provision by submitting a letter to the City
Council setting forth the reason for the absences and confirming future
availability.
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D.GENERAL PROVISIONS
1.Term limit restrictions listed in this resolution do not apply to
temporary appointments for unexpired terms.
2.All provisions of this resolution shall apply unless otherwise decided by
the City Council on a case-by-case basis.
3.In the event that any provision of this resolution conflicts with the
provisions of any other ordinance or City Council resolution governing
a particular advisory body, the provisions of the ordinance or the
resolution governing the particular advisory body shall prevail.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 5th day of March, 2024, by the following vote:
Members of the City Council
AYES: Mohan, Fruen, Chao, Moore
NOES: Wei
ABSENT: None
ABSTAIN: None
SIGNED:
Sheila Mohan, Mayor
City of Cupertino
Date
ATTEST:
Kirsten Squarcia, City Clerk Date
3/19/2024
3/19/2024
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RESOLUTION NO. 03-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY
(ADVISORY COMMISSONS AND COMMITTEES)
WHEREAS, the City intends to provide efficient, effective and equitable governmental
services to all of Cupertino, and
WHEREAS, respect for all cultures, and other demographic differences is the foundation
of Cupertino’s future, and
WHEREAS Cupertino’s residents are its most important resource, their cultural and
economic diversity provides the living fabric that binds Cupertino together, and
WHEREAS, the involvement and commitment of the entire Cupertino community
produces a better quality of life with residents and city government working in partnership, and
WHEREAS, it is vital in maintaining a high performing, productive city government in
which each resident and each city employee is valued for his or her unique gifts and talents, that
the city capitalize on the innovation inherent within the community and within city government,
and
WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age
and other important demographic differences within the City and that valuing each diversity is
fundamental in the way the City provides services to its residents, and
WHEREAS, the City believes that diverse city commissions and committees provide
advantages offered by a variety of diverse perspectives and in increasing the City’s ability to
serve its diverse population.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
I. Commissions and Committees
A. To foster comprehensive representation within advisory commissions and
committees, it would be advantageous for new members to represent the
community by such factors as culture, gender, age, and location of residency
within the city.
B. In the conduct of their business, commission and committee members shall
pursue the benefit of a variety of perspectives in making decisions.
C. Commissions and committees increase the city’s potential, effectiveness and
creativity as an organization by offering a wide range of approaches and
perspectives to addressing issues and solving problems.
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Resolution No. 03-203
2
II. Other means of communicating this policy to the general public
The City of Cupertino’s embracing of diversity will also be communicated and
reflected through such means as festivals and events, recreation and education
programs, public art, city publications and media programming.
III. Dissemination and enforcement of this policy
This policy shall be incorporated into the following:
1) All notices seeking commission and committee applications;
2) Shall be adopted by the City Manager as an administrative procedure,
who shall be responsible for the implementation of this policy. From
time to time, the City Manager will report the status of such
implementation to the City Council;
3) Shall be posted at both the City Clerk’s Office and at the City’s
Department of Human Resources.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of November 2003, by the following vote:
Vote Members of the City Council
AYES: Chang, James, Lowenthal, Kwok, Sandoval
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/ Kimberly Smith /s/ Michael Chang
______________________ _______________________
City Clerk Mayor, City of Cupertino
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CURRENT AUDIT COMMITTEE LIST
Audit Committee
Vacant Term expires: 1/30/29
Eno Schmidt First term expires: 1/30/27
Hanyan Wu First term expires: 1/30/27
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Audit Committee Jan - SP Feb-SP Mar Apr May - SP June July Aug Sep Oct Nov Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Vacant 0 4 0%
Eno Schmidt SP-P SP-P P SP-P 0 4 0%
Kitty Moore SP-P SP-P P SP-P 0 4 0%
Sheila Mohan SP-P SP-P P SP-P 0 4 0%
Hanyan Wu SP-A SP-A P SP-A 0 4 0%
2025 COMMISSION ATTENDANCE REPORT
sp = special meeting (does not count towards regular attendance)
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QUESTIONS FOR AUDIT COMMITTEE APPLICANTS
1. Please let us know your background and how it relates to serving
on the Audit Committee.
2. Do you have any first-hand experience with municipal:
• budget
• audits, both internal and external
• investments
• accounting systems
3. Why are you interested in serving on the Audit Committee?
4. If you could accomplish one thing next year on this committee,
what would it be? And how does it relate to the Audit
Committee’s Duties-Powers-Responsibilities as listed in the
Municipal Code?
The Audit Committee is subject to the Political Reform Act and
members are required to submit Statements of Economic Interest upon
appointment and annually thereafter.
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Applications are available in the City Clerk’s Office 408-777-3223.
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