05 - May 15, 2025 - Third Quarterly Update for Year Two of the Fiscal Year (FY) 23-25 City Work Program
CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: May 15, 2025
To: Cupertino City Council
From: Tina Kapoor, Acting City Manager
Re: Third Quarterly Update for Year Two of the Fiscal Year (FY) 23-25 City Work Program
Purpose
This report focuses on City Work Program (CWP) updates from the third quarter (January –
April/May) for FY 2024-2025.
Background
On April 4, 2023, the City Council adopted its first two-year CWP with the expectation of
reevaluation on an annual basis. On April 3, 2024, Council reaffirmed the continuation of 11
ongoing projects and added nine new projects for the second year of the two-year CWP. These 20
projects make up the current adopted CWP (Attachment A), which can be viewed on the CWP
Dashboard at cupertino.org/cityworkprogram.
The Dashboard includes third quarter updates for all 20 projects with the addition of the
following two projects, that were also carried over from the previous CWP:
• Commission Governance Reform Package – Project Complete
• Bicycle Facilities – Project expected to be completed by June 2025
Attachment B is a printout of the Dashboard that includes updates for each project. As done with
previous quarterly updates, this update can be found on the city webpage at
cupertino.org/cityworkprogram.
So far, 7 of all 22 projects have been completed this Fiscal Year and 14 projects are in progress.
The breakdown is shown in the table below. Refer to Attachment B for additional details and
updates on each project listed below.
Completed In Progress
• Fiscal Procedures and
Policies Handbook
• Municipal Water System
• Support for the Unhoused
• Tree List – CDD
• Tree List – Public Works
2
• Commission Governance
Reform Package
• Whole City Policy Review
• Homestead Bike Lane Study
and Safe Routes to School
• Poet Laureate Playbook
Update
• Recycled Water Feasibility
Study
• License Plate Readers
• Block Leader & Neighborhood Watch
• Preserve Existing and Develop New BMR/ELI Housing
• 5G Ordinance
• Residential and Mixed-Use Design Standards
• Art in Public and Private Areas
• Speed Limit Lowering
• Electrification Study
• Sign Ordinance
• The Rise Construction Stakeholder Engagement
• Active Transportation Plan
• Bicycle Facilities
Next Steps
The next quarterly update will be provided in the summer as a wrap up of the FY 23-25 City Work
Program. Items for the FY 25-27 City Work Program will be added to the dashboard in the next
Fiscal Year.
Sustainability Impact
There are no sustainability impacts associated with this update.
Fiscal Impact
To see the budget for each project and the total funds spent on the entire City Work Program,
visit the City Work Program Dashboard.
California Environmental Quality Act
Not applicable.
Prepared by: Astrid Robles, Senior Management Analyst
Approved by: Tina Kapoor, Acting City Manager
Attachments:
A – FY 24-25 Adopted City Work Program
B – FY 24-25 City Work Program Q3 Dashboard Printout
Adopted April 3, 2024
#Project Description Goal
1 Tree List (CDD) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species. Sustainability and Fiscal
Strategy
2
Tree List (PW) Project Phases:
1)Review, revise, and communicate street tree list with an emphasis on appropriate trees and naƟve species.
2)Develop an Urban Forest program scope and cost for future consideraƟon.
Sustainability and Fiscal
Strategy
3 Public Safety (License Plate Readers) Deploy city‐owned license plate readers and implement policies to allow neighborhood‐owned ones. Quality of Life
4 Public Safety (Block Leader) Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active
neighborhoods.
Quality of Life
5
Preserve existing and develop new BMR/ELI Housing Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City‐owned property as
well as the County‐owned sites.
Housing
6
Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide
recommendations/updates, e.g. Green Purchasing, Property Acquisition
Public Engagement and
Transparency
7
Fiscal Procedures and Policies Handbook Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and
regulations.
Sustainability and Fiscal
Strategy
8 Support for the unhoused Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused. Housing
9
Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water
Company in September 2024.
Sustainability and Fiscal
Strategy
10 5G Ordinance Update 5G Ordinance Quality of Life
11
Residential and Mixed Use Residential Design Standards Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density
residential development
Quality of Life
12 Art in Public and Private Areas
(Proposed by Arts & Culture Commission)
Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and
developing an Art‐in‐lieu fee policy.
Quality of Life
13 Speed Limit Lowering (AB 43)
(Proposed by Bike Ped Commission)
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43 Transportation
14
Homestead Bike Lane Study & Safe Routes to School
(Proposed by Bike Ped Commission)
Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading pedestrian and bicycle
infrastructure. (The current project phase is focused on preliminary design and is funded to 35%. Future phases, when funded, will
focus on 100% plan design construction)
Transportation
15 Poet Laureate Playbook Update
(Proposed by Library Commission)
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications.
The playbook has not been updated since 2016.
Quality of Life
16 Electrification Study
(Proposed by Sustainability Commission)
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of
Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Sustainability and Fiscal
Strategy
17
Recycled Water Feasibility Study
(Proposed by Library and Sustainability Commissions)
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD.Sustainability and Fiscal
Strategy
18
Sign Ordinance Update Sign Ordinance Quality of Life
19 The Rise: Construction stakeholder engagement Improve engagement with stakeholders to ensure progress with construction and reduce barriers. Quality of Life
20
Active Transportation Plan
(Proposed by Teen, Bike Ped, and Planning Commission)
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative,
including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation
Transportation
Adopted FY 24‐25 City Work Program
Ongoing Projects
New Projects*
*Budget for new items will be considered in May 2024
Attachment A - Adopted FY 24-25 City Work Program
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 4/30/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Procurement
Phase
In Progress 9/1/2024 7/15/2025 Staff worked with Public Works on an RFP
that was finalized & advertised on the
City's webpage in Nov 2024. This project
is being rolled into the FY 25-27 CWP as
part of the Urban Forest Plan.
80.00
1.3 Execution
Phase
Future 7/15/2025 9/30/2025 Staff will work with Public Works and
consultant as project continues.
Scheduled community outreach and
public meetings to take place in 2025.
0.00
1) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on
appropriate trees and native species.
Sustainability and Fiscal Strategy
Tree List - Community Development
1
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
1
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$60,000.00 $60,000.00 $0.00 $60,000.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Planning
Phase
Complete 4/30/2023 7/30/2023 Staff developed a plan to revise the
City's street tree list.
100.00
1.3 Procurement
Phase
In Progress 7/30/2023 6/30/2025 This project is being rolled into the FY
25-27 CWP as part of the Urban Forest
Plan
0.00
1) Review, revise, and communicate street tree list with an emphasis on appropriate trees and native
species.2) Develop an Urban Forest program scope and cost for future consideration.
Sustainability and Fiscal Strategy
Tree List - Public Works
2
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
2
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$60,000.00 $60,000.00 $62,250.00 ($2,250.00)4/30/2025 Parks and
Recreation
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 4/1/2024 The Santa Clara County Sheriff's Office
and the Santa Clara County Board of
Supervisors approved the Automated
License Plate Readers policy in January
2024 that allows data sharing among law
enforcement agencies.
100.00
1.3 Outreach Complete 2/1/2024 9/30/2024 Staff conducted public meetings with the
TICC and Public Safety Commissions in
March 2023. Staff returned to the Pub
Safety Comm on 9/12/24 for a final
recommendation. City Council adopted
the Policy, authorized the MOU, and
deployment model on 10/1/24.
100.00
1.4 Procurement
Phase
Complete 5/1/2024 12/30/2024 Staff executed an agreement with Flock
Safety to purchase and install cameras in
collaboration with the County Sheriff's
Office.
100.00
1.5 Execution
Phase
In Progress 9/30/2024 6/30/2025 The County approved the MOU in March.
Flock Safety has installed some cameras
throughout the City.
85.00
1.6 Closing
Processes
Future 6/1/2025 6/30/2025 Staff will continue to monitor data as
project continues.
0.00
Deploy city-owned license plate readers and implement policies to allow neighborhood-owned ones.
Quality of Life
License Plate Readers
3
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
3
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $300.00 $9,700.00 4/30/2025 Parks and
Recreation
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2023 1/31/2024 Staff secured a grant opportunity with CA
Volunteers to support expansion of the
Block Leader program. Staff researched
and submitted a proposal with best
practices to encourage engagement with
Block Leaders, which is modeled from the
City of Saratoga.
100.00
1.3 Planning
Phase
Complete 7/1/2023 6/1/2024 Staff have developed a framework to
engage with community members and
encourage recruitment of the Block Leader
Program. Staff have scheduled bi-monthly
focus groups to engage volunteers and
community members.
100.00
1.4 Execution
Phase
In Progress 4/1/2024 5/31/2025 Staff is continuing ongoing promotion of
community engagement programs such as
Block Leader organized Personal and
Family Preparedness classes and $300
Block Party grants.
85.00
1.5 Closing
Processes
Future 6/1/2025 6/30/2025 Close out pending completion of
execution phase.
0.00
Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the
coverage of active neighborhoods.
Quality of Life
Public Safety - Block Leader and Neighborhood Watch
4
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
4
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $2,704.00 $235,296.00 4/30/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI developmentally disabled
housing and moderate income housing and determined
possible City locations.
100.00
1.3 Planning Phase Complete 7/1/2021 8/16/2022 Scoped affordable housing project with non-
profits/developers and worked with Public Works to
determine feasibility of project on City sites. Had
Council study session March 15. RFP was released in
August .
100.00
1.4 Procurement
Phase
Complete 2/9/2021 4/15/2025 Two responses to the NOFA were received in Feb 2025
for the Mary Ave and Wolf Rd projects. On Mar 27, 2025
the Housing Commission recommended providing
funding assistance to both projects. On April 15, Council
approved funding for both projects.
100.00
1.5 Design Phase In Progress 12/19/2024 9/30/2025 Staff studied opportunities for preserving expiring BMR
housing. Preserving BMRs through acquisition was
found to be infeasible with current BMR funds however
a policy to protect BMR tenants from displacement will
be proposed to City Council for approval on May 6,
2025. Mary Ave Villas submitted development
application.
75.00
1.6 Execution Phase In Progress 1/31/2023 9/30/2025 Council selected developer through approval of an ENA
for the Mary Avenue Site in February. Developer to
continue community outreach efforts and submit
application. Final step includes entering into Disposition
and Development Agreement by Summer 2025. City
Council has authorized $4million in funding for the
development.
50.00
1.7 Closing
Processes
Future 9/30/2025 12/31/2025 Will present final DDA to Council at the end of 2025.
Construction will commence.
0.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income)
and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as
the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
5
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
5
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $10,000.00 $0.00 4/30/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 11/1/2023 9/11/2024 Staff gathered and submited policies to the
City's internal auditor, Moss Adams, for
review. The auditor issued a report with
recommendations.
100.00
1.3 Execution
Phase
Complete 10/7/2024 3/30/2025 Administrative policies have been approved
by Audit Committee and City Council. In
March, Council directed staff for Moss
Adams to conduct a gap analysis for Council
policies as part of the FY 26 Internal Audit
Work Plan.
100.00
1.4 Closing
Processes
Complete 11/30/2024 6/30/2025 Whole City Policy document was finalized,
compiled, and made available to Council in
April 2025.
100.00
Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2)
Council policies and provide recommendations/ updates, e.g. Green Purchasing, Property Acquisition
Public Engagement and Transparency
Whole City Policy Review
6
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
6
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$45,000.00 $45,000.00 $45,000.00 $0.00 4/30/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2023 8/30/2023 Staff reviewed Moss Adams' observations
and recommendations identified in the fiscal
policy inventory gap analysis report.
100.00
1.3 Execution
Phase
Complete 9/1/2023 4/30/2024 All high-risk policies identified in the fiscal
policy inventory gap analysis report by the
City's internal auditor have been revised and
adopted. Staff will continue to finalize edits
to existing policies identified as medium to
low risk.
100.00
1.4 Closing
Processes
Complete 6/30/2024 6/30/2024 Project is complete.100.00
Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies,
procedures, rules and regulations.
Sustainability and Fiscal Strategy
Fiscal Procedures and Policies Handbook
7
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
7
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $50,000.00 $0.00 4/30/2025 Community
Development
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Procurement
Phase
Complete 7/1/2023 9/30/2024 The City partnered with Santa Clara County
and West Valley Community Services in order
to provide support for the Unhoused with
case management, social services, and with
their vehicle needs. The agreement was fully
expended as of 9/30/2024.
100.00
1.3 Execution
Phase
Complete 7/18/2023 9/30/2024 Throughout FY23-24 the Haven to Home
program gave supportive services and case
management to 97 clients and gave
transportation services to 36 clients. The
Rotating Safe Car Park program served a total
of 27 clients at 2 approved Cupertino sites.
100.00
1.4 Research In Progress 10/1/2024 6/30/2025 The City of Cupertino has joined with other
West Valley Cities to jointly study
opportunities to address issues faced by the
unhoused and will execute a group contract
with GoodCity to conduct the study.
50.00
1.5 Execution
Phase
Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a
Memorandum of Understanding to execute
the agreement to join the West Valley Cities
joint feasibility study during the April 2, 2025
City Council meeting.
100.00
1.6 Closing
Processes
Future 6/30/2025 6/30/2025 A project recap will be included in the
quarterly update at the end of the fiscal year.
0.00
Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support
for the Unhoused.
Housing
Support for the Unhoused
8
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
8
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$181,500.00 $181,500.00 $168,500.00 $13,000.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 11/2/2020 7/1/2021 Researched Legal and other requirements if
system is leased, sold or City Operated in
the future.
100.00
1.3 Planning
Phase
Complete 9/21/2021 9/30/2024 Original RFP issued on 12/14/21. RFP
process was canceled on 3/3/22 and then
re-issued in July 2023. Staff presented a new
lease agreement to the City Council in July
2024.
100.00
1.4 Closing
Processes
Complete 8/6/2024 9/30/2024 City Council approved a new 12-year lease
agreement in July. Project is now Complete.
100.00
To analyze and recommend options for the continued operation of the system currently and at the end
of lease with San Jose Water Company in September 2024.
Sustainability and Fiscal Strategy
Municipal Water System FY 23
9
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
9
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in
other cities.
100.00
1.3 Planning
Phase
In Progress 4/1/2023 8/30/2025 Staff is finalizing a muni code update
based on input from City Council. This
update will govern the installation of
wireless small cell facilities within the
Public Right of Way. This will go to
Council by Summer 2025.
90.00
1.4 Closing
Processes
Future 8/30/2025 8/30/2025 Adopt ordinance 0.00
Update 5G Ordinance
Quality of Life
5G Ordinance
10
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
10
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$240,000.00 $240,000.00 $80,834.00 $159,166.00 4/30/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Procurement
Phase
Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals
evaluated and RRM Design Group was
selected for this project, but was put on
hold in October 2023. RRM Design Group
contract terminated in late 2023. Council
approved a new agreement with
Placeworks in April 2024.
100.00
1.3 Outreach In Progress 12/1/2024 6/15/2025 A community meeting was held on
2/10/2025 in hybrid format to discuss why
we need objective standards, how they are
different from subjective standards and
how the community can continue to
engage on this subject. Over 20
participants were in attendance.
50.00
1.4 Design
Phase
Future 6/15/2025 8/30/2025 Prepare and review draft documents
internally.
0.00
1.5 Execution
Phase
Future 9/1/2025 10/31/2025 Project review and approval by Planning
Commission and City Council.
0.00
1.6 Closing
Processes
Future 11/1/2025 11/30/2025 Complete project, publish final documents
on website etc.
0.00
Create objective design standards for residential projects, including ensuring adequate buffers from
neighborhood low‐density residential development
Quality of Life
Residential and Mixed Use Residential Design Standards FY 23
11
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
11
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 4/30/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/30/2024 8/30/2024 CIP and CDD staff completed the research
phase by examining multiple Bay Area
jurisdictions.
100.00
1.2 Outreach In Progress 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts
and Culture Commission. Staff will return
in early 2025 with modifications to the
existing policy and Municipal Code for
the Commission's review. Staff will
engage with SVCREATES to review
Commission recommendation.
75.00
1.3 Execution
Phase
In Progress 5/19/2025 9/1/2025 Arts and Culture Commission finalizing
recommendations in Spring 2025.
Afterwards, this will be brought to the
City Council for a First and Second
Reading.
25.00
1.4 Closing
Processes
Future 9/30/2025 9/30/2025 Muni Code will be updated based on
Council direction.
0.00
Revisit Municipal Code standards for art in public and private development, including the standards in
the Municipal Code and developing an Art‐in‐lieu fee policy.
Quality of Life
Art in Public and Private Areas
12
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
12
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2024 7/1/2024 Staff completed studies on designated
corridors with potentially high
concentration of bikes and peds due to
recent bike or ped related improvements
(Blaney, Bubb, Mary, Prospect, McClellan).
100.00
1.2 Execution
Phase
Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed
limits in the field for initial streets listed
above.
100.00
1.3 Closing
Processes
In Progress 1/1/2025 11/30/2025 Municipal Code Amendments to be
adopted upon completion of more
comprehensive City-wide study.
30.00
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43.
Transportation
Speed Limit Lowering (AB 43)
13
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
13
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Complete
d
1.1 Outreach Complete 7/1/2024 7/1/2024 Staff has been coordinating with VTA,
Sunnyvale, Los Altos, Santa Clara County,
Schools and other stakeholder groups since
12/2023. Project currently funded for 35%
design drawings.
100.00
1.2 Execution
Phase
Complete 7/1/2024 9/11/2024 Completion of current project includes 35%
design drawings. Final comment submittal
of 35% design completed.
100.00
1.3 Closing
Processes
Complete 9/11/2024 1/31/2025 35% drawings completed. VTA is searching
for funding to advance design to the next
phase. Completion of construction is
anticipated 2028. This Work Plan Item is
complete.
100.00
Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading
pedestrian and bicycle infrastructure. (The current project phase is focused on preliminary design and is
funded to 35%. Future phases, when funded, will focus on 100% plan design construction).
Transportation
Homestead Bike Lane Study & Safe Routes to School
14
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
14
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 4/30/2025 Parks and
Recreation
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2024 8/1/2024 City Staff researched similar Poet Laureate
programs from other Bay Area agencies.
100.00
1.3 Execution
Phase
Complete 8/7/2024 12/4/2024 City Staff presented the updated Poet
Laureate Playbook to the Library
Commission and current Poet Laureate for
approval.
100.00
1.4 Closing
Processes
Complete 2/5/2025 6/30/2025 The Library Commission appointed a Poet
Laureate Sub-Committee to facilitate the
recruitment and selection process for next
Poet Laureate using the updated Poet
Laureate Playbook.
100.00
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and
expand applicant qualifications. The playbook has not been updated since 2016.
Quality of Life
Poet Laureate Playbook Update
15
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
15
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $33,369.45 $16,630.55 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research In Progress 1/31/2024 6/1/2025 Staff has completed research and
coordination with neighboring
jurisdictions about policy options for new
buildings. Policy options for existing
buildings are currently being assessed in
partnership with regional jurisdictions and
contractors.
95.00
1.3 Outreach In Progress 8/1/2024 6/1/2025 Workshops and stakeholder calls with
local businesses on existing building
policies have been completed. Residential
outreach campaign and survey in progress
with the support of a contractor.
75.00
1.4 Execution
Phase
Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code
replacement for new building
electrification was approved by Council in
September 2024. The code became
effective in April 2025, following CEC an
CBSC approval.
100.00
1.5 Planning
Phase
In Progress 3/1/2025 6/30/2025 Draft policy options for existing buildings
electrification will be developed based on
feedback from community and regional
approach.
45.00
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options
for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification
efforts.
Sustainability and Fiscal Strategy
Electrification Study
16
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
16
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 10/15/2024 2/7/2025 Staff have finalized internal study 100.00
1.2 Execution
Phase
Complete 2/7/2025 2/28/2025 Staff released the study in February as an
informational memo.
100.00
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled
water from SCVWD.
Sustainability and Fiscal Strategy
Recycled Water Feasibility Study
17
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
17
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 4/30/2025 Community
Development
Updates
#
Task Status Task Start Task End Update % Completed
1.1 Research Future 6/15/2025 7/15/2025 Staff will do research to determine what
needs to be changed
0.00
1.2 Outreach Future 7/15/2025 8/30/2025 Outreach will be conducted with community
and businesses
0.00
1.3 Procurement
Phase
Future 8/30/2025 9/30/2025 Staff will prepare an RFP for services.0.00
1.4 Design
Phase
Future 9/30/2025 10/31/2025 Staff will work with consultant to determine
what changes may be proposed
0.00
1.5 Execution
Phase
Future 11/1/2025 12/1/2025 Staff will work with consultant to draft
Ordinances and bring for Council
consideration at a public hearing.
0.00
1.6 Closing
Processes
Future 12/1/2025 1/31/2026 Ordinance may be updated upon Council
direction
0.00
Update Sign Ordinance.
Quality of Life
Sign Ordinance
18
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
18
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$100,000.00 $100,000.00 $0.00 $100,000.00 4/30/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 5/1/2024 5/14/2024 The City executed an agreement for Real
Estate Project Management Support to
support staff's efforts related to The Rise
construction project.
100.00
1.2 Execution
Phase
In Progress 5/15/2024 6/30/2025 The Rise, in coordination with the City
Manager’s Office, is continuing to keep the
community informed as it moves forward
with the next construction phases. Updates
since January have included approvals for
soil for grading operations, potholing and
utility work, and limited tree removals to
accommodate future upgrades.
50.00
1.3 Closing
Processes
Future 6/30/2025 6/30/2025 The City will continue engagement with
this project on an ongoing basis.
0.00
Improve engagement with stakeholders to ensure progress with construction and reduce barriers.
Quality of Life
The Rise Construction Stakeholder Engagement
19
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
19
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$330,000.00 $330,000.00 $282.50 $329,717.50 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 7/1/2024 12/31/2024 Agreement executed December 2024.100.00
1.2 Execution
Phase
In Progress 1/1/2025 5/31/2026 Staff is working with the consultant on the
development of this project. This will
include significant outreach and meetings
with the Bike Ped Commission.
10.00
1.3 Closing
Processes
Future 6/1/2026 6/30/2026 City Council adoption of plan expected
June 2026.
0.00
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in
the City's Vision Zero Initiative, including:1) Review and update the bike plan2) Review and update the
pedestrian plan3) Review current Complete Streets Policy and propose adjustments to create a better
interface between all modes of transportation
Transportation
Active Transportation Plan
20
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
20
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 4/30/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2023 3/30/2024 Staff researched commission info from other
cities.
100.00
1.3 Outreach Complete 3/5/2024 9/30/2024 Staff surveyed commissioners on new
criteria questions for new applicants.
100.00
1.4 Execution
Phase
Complete 2/1/2024 5/30/2024 Staff presented this item to the City Council
at the 3/5 City
Council meeting. At this meeting, Council
adopted amendments to the Muni Code,
Commission resolution, and Commissioners
Handbook.
100.00
1.5 Closing
Processes
Complete 10/1/2024 1/27/2025 New applications were available for new
commissioners with new criteria questions.
This project was completed with a staff
report published for the commission
recruitment on January 27, 2025.
100.00
1. Revised Commissioner’s Handbook to align it with Council Procedures Manual 2. Investigate & report
back on incidents of violations of the Muni Code re: the Commission-Staff relationship 3. Realignment of
Commissioner terms of office 4. Establishment/revision of commissioner qualifications
Public Engagement and Transparency
Commission Governance Reform Package
21
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
21
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 4/30/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and
installation requirements
100.00
1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and
recommendations from commissions
100.00
1.4 Planning
Phase
Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized
locations for bike racks at parks.
100.00
1.5 Execution
Phase
Future 5/1/2025 6/30/2025 Purchase and install bike racks 0.00
1.6 Closing
Processes
Future 6/30/2025 6/30/2025 Project will be complete once bike racks are
installed.
0.00
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
Bicycle Facilities FY 23
22
Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout
22