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05 - May 15, 2025 - Third Quarterly Update for Year Two of the Fiscal Year (FY) 23-25 City Work Program CITY COUNCIL INFORMATIONAL MEMORANDUM Date: May 15, 2025 To: Cupertino City Council From: Tina Kapoor, Acting City Manager Re: Third Quarterly Update for Year Two of the Fiscal Year (FY) 23-25 City Work Program Purpose This report focuses on City Work Program (CWP) updates from the third quarter (January – April/May) for FY 2024-2025. Background On April 4, 2023, the City Council adopted its first two-year CWP with the expectation of reevaluation on an annual basis. On April 3, 2024, Council reaffirmed the continuation of 11 ongoing projects and added nine new projects for the second year of the two-year CWP. These 20 projects make up the current adopted CWP (Attachment A), which can be viewed on the CWP Dashboard at cupertino.org/cityworkprogram. The Dashboard includes third quarter updates for all 20 projects with the addition of the following two projects, that were also carried over from the previous CWP: • Commission Governance Reform Package – Project Complete • Bicycle Facilities – Project expected to be completed by June 2025 Attachment B is a printout of the Dashboard that includes updates for each project. As done with previous quarterly updates, this update can be found on the city webpage at cupertino.org/cityworkprogram. So far, 7 of all 22 projects have been completed this Fiscal Year and 14 projects are in progress. The breakdown is shown in the table below. Refer to Attachment B for additional details and updates on each project listed below. Completed In Progress • Fiscal Procedures and Policies Handbook • Municipal Water System • Support for the Unhoused • Tree List – CDD • Tree List – Public Works 2 • Commission Governance Reform Package • Whole City Policy Review • Homestead Bike Lane Study and Safe Routes to School • Poet Laureate Playbook Update • Recycled Water Feasibility Study • License Plate Readers • Block Leader & Neighborhood Watch • Preserve Existing and Develop New BMR/ELI Housing • 5G Ordinance • Residential and Mixed-Use Design Standards • Art in Public and Private Areas • Speed Limit Lowering • Electrification Study • Sign Ordinance • The Rise Construction Stakeholder Engagement • Active Transportation Plan • Bicycle Facilities Next Steps The next quarterly update will be provided in the summer as a wrap up of the FY 23-25 City Work Program. Items for the FY 25-27 City Work Program will be added to the dashboard in the next Fiscal Year. Sustainability Impact There are no sustainability impacts associated with this update. Fiscal Impact To see the budget for each project and the total funds spent on the entire City Work Program, visit the City Work Program Dashboard. California Environmental Quality Act Not applicable. Prepared by: Astrid Robles, Senior Management Analyst Approved by: Tina Kapoor, Acting City Manager Attachments: A – FY 24-25 Adopted City Work Program B – FY 24-25 City Work Program Q3 Dashboard Printout Adopted April 3, 2024 #Project Description Goal 1 Tree List (CDD) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species. Sustainability and Fiscal  Strategy 2 Tree List (PW) Project Phases: 1)Review, revise, and communicate street tree list with an emphasis on appropriate trees and naƟve species. 2)Develop an Urban Forest program scope and cost for future consideraƟon. Sustainability and Fiscal  Strategy 3 Public Safety (License Plate Readers) Deploy city‐owned license plate readers and implement policies to allow neighborhood‐owned ones. Quality of Life 4 Public Safety (Block Leader) Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active  neighborhoods.  Quality of Life 5 Preserve existing and develop new BMR/ELI Housing Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City‐owned property as  well as the County‐owned sites. Housing 6 Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide  recommendations/updates, e.g. Green Purchasing, Property Acquisition  Public Engagement and  Transparency 7 Fiscal Procedures and Policies Handbook Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and  regulations.  Sustainability and Fiscal  Strategy 8 Support for the unhoused Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused. Housing 9 Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water  Company in September 2024. Sustainability and Fiscal  Strategy 10 5G Ordinance Update 5G Ordinance Quality of Life 11 Residential and Mixed Use Residential Design Standards Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density  residential development Quality of Life 12 Art in Public and Private Areas  (Proposed by Arts & Culture Commission) Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and  developing an Art‐in‐lieu fee policy. Quality of Life 13 Speed Limit Lowering (AB 43) (Proposed by Bike Ped Commission) Lower speed limits where feasible pursuant to state adopted Assembly Bill 43 Transportation 14 Homestead Bike Lane Study & Safe Routes to School (Proposed by Bike Ped Commission) Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading pedestrian and bicycle  infrastructure. (The current project phase is focused on preliminary design and is funded to 35%. Future phases, when funded, will  focus on 100% plan design construction) Transportation 15 Poet Laureate Playbook Update (Proposed by Library Commission) Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications.  The playbook has not been updated since 2016. Quality of Life 16 Electrification Study (Proposed by Sustainability Commission) Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of  Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts. Sustainability and Fiscal  Strategy 17 Recycled Water Feasibility Study (Proposed by Library and Sustainability Commissions) Develop Recycled Water Feasibility Study.  Include Blackberry Farm focus and extension of recycled water from SCVWD.Sustainability and Fiscal  Strategy 18 Sign Ordinance Update Sign Ordinance Quality of Life 19 The Rise: Construction stakeholder engagement Improve engagement with stakeholders to ensure progress with construction and reduce barriers. Quality of Life 20 Active Transportation Plan (Proposed by Teen, Bike Ped, and Planning Commission) This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative,  including: 1) Review and update the bike plan 2) Review and update the pedestrian plan 3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation Transportation Adopted FY 24‐25 City Work Program  Ongoing Projects New Projects* *Budget for new items will be considered in May 2024 Attachment A - Adopted FY 24-25 City Work Program Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $50,000.00 $50,000.00 $0.00 $50,000.00 4/30/2025 Community Development Updates #  Task Status Task Start Task End Update % Completed 1.2 Procurement Phase In Progress 9/1/2024 7/15/2025 Staff worked with Public Works on an RFP that was finalized & advertised on the City's webpage in Nov 2024. This project is being rolled into the FY 25-27 CWP as part of the Urban Forest Plan. 80.00 1.3 Execution Phase Future 7/15/2025 9/30/2025 Staff will work with Public Works and consultant as project continues. Scheduled community outreach and public meetings to take place in 2025. 0.00 1) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species. Sustainability and Fiscal Strategy Tree List - Community Development 1 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 1 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $60,000.00 $60,000.00 $0.00 $60,000.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.2 Planning Phase Complete 4/30/2023 7/30/2023 Staff developed a plan to revise the City's street tree list. 100.00 1.3 Procurement Phase In Progress 7/30/2023 6/30/2025 This project is being rolled into the FY 25-27 CWP as part of the Urban Forest Plan 0.00 1) Review, revise, and communicate street tree list with an emphasis on appropriate trees and native species.2) Develop an Urban Forest program scope and cost for future consideration. Sustainability and Fiscal Strategy Tree List - Public Works 2 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 2 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $60,000.00 $60,000.00 $62,250.00 ($2,250.00)4/30/2025 Parks and Recreation Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2022 4/1/2024 The Santa Clara County Sheriff's Office and the Santa Clara County Board of Supervisors approved the Automated License Plate Readers policy in January 2024 that allows data sharing among law enforcement agencies. 100.00 1.3 Outreach Complete 2/1/2024 9/30/2024 Staff conducted public meetings with the TICC and Public Safety Commissions in March 2023. Staff returned to the Pub Safety Comm on 9/12/24 for a final recommendation. City Council adopted the Policy, authorized the MOU, and deployment model on 10/1/24. 100.00 1.4 Procurement Phase Complete 5/1/2024 12/30/2024 Staff executed an agreement with Flock Safety to purchase and install cameras in collaboration with the County Sheriff's Office. 100.00 1.5 Execution Phase In Progress 9/30/2024 6/30/2025 The County approved the MOU in March. Flock Safety has installed some cameras throughout the City. 85.00 1.6 Closing Processes Future 6/1/2025 6/30/2025 Staff will continue to monitor data as project continues. 0.00 Deploy city-owned license plate readers and implement policies to allow neighborhood-owned ones. Quality of Life License Plate Readers 3 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 3 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $10,000.00 $10,000.00 $300.00 $9,700.00 4/30/2025 Parks and Recreation Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2023 1/31/2024 Staff secured a grant opportunity with CA Volunteers to support expansion of the Block Leader program. Staff researched and submitted a proposal with best practices to encourage engagement with Block Leaders, which is modeled from the City of Saratoga. 100.00 1.3 Planning Phase Complete 7/1/2023 6/1/2024 Staff have developed a framework to engage with community members and encourage recruitment of the Block Leader Program. Staff have scheduled bi-monthly focus groups to engage volunteers and community members. 100.00 1.4 Execution Phase In Progress 4/1/2024 5/31/2025 Staff is continuing ongoing promotion of community engagement programs such as Block Leader organized Personal and Family Preparedness classes and $300 Block Party grants. 85.00 1.5 Closing Processes Future 6/1/2025 6/30/2025 Close out pending completion of execution phase. 0.00 Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active neighborhoods. Quality of Life Public Safety - Block Leader and Neighborhood Watch 4 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 4 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $238,000.00 $238,000.00 $2,704.00 $235,296.00 4/30/2025 Community Development Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI developmentally disabled housing and moderate income housing and determined possible City locations. 100.00 1.3 Planning Phase Complete 7/1/2021 8/16/2022 Scoped affordable housing project with non- profits/developers and worked with Public Works to determine feasibility of project on City sites. Had Council study session March 15. RFP was released in August . 100.00 1.4 Procurement Phase Complete 2/9/2021 4/15/2025 Two responses to the NOFA were received in Feb 2025 for the Mary Ave and Wolf Rd projects. On Mar 27, 2025 the Housing Commission recommended providing funding assistance to both projects. On April 15, Council approved funding for both projects. 100.00 1.5 Design Phase In Progress 12/19/2024 9/30/2025 Staff studied opportunities for preserving expiring BMR housing. Preserving BMRs through acquisition was found to be infeasible with current BMR funds however a policy to protect BMR tenants from displacement will be proposed to City Council for approval on May 6, 2025. Mary Ave Villas submitted development application. 75.00 1.6 Execution Phase In Progress 1/31/2023 9/30/2025 Council selected developer through approval of an ENA for the Mary Avenue Site in February. Developer to continue community outreach efforts and submit application. Final step includes entering into Disposition and Development Agreement by Summer 2025. City Council has authorized $4million in funding for the development. 50.00 1.7 Closing Processes Future 9/30/2025 12/31/2025 Will present final DDA to Council at the end of 2025. Construction will commence. 0.00 Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the County-owned sites. Housing Preserve existing and develop new BMR/ELI Housing 5 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 5 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $10,000.00 $10,000.00 $10,000.00 $0.00 4/30/2025 Administrative Services Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 11/1/2023 9/11/2024 Staff gathered and submited policies to the City's internal auditor, Moss Adams, for review. The auditor issued a report with recommendations. 100.00 1.3 Execution Phase Complete 10/7/2024 3/30/2025 Administrative policies have been approved by Audit Committee and City Council. In March, Council directed staff for Moss Adams to conduct a gap analysis for Council policies as part of the FY 26 Internal Audit Work Plan. 100.00 1.4 Closing Processes Complete 11/30/2024 6/30/2025 Whole City Policy document was finalized, compiled, and made available to Council in April 2025. 100.00 Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide recommendations/ updates, e.g. Green Purchasing, Property Acquisition Public Engagement and Transparency Whole City Policy Review 6 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 6 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $45,000.00 $45,000.00 $45,000.00 $0.00 4/30/2025 Administrative Services Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2023 8/30/2023 Staff reviewed Moss Adams' observations and recommendations identified in the fiscal policy inventory gap analysis report. 100.00 1.3 Execution Phase Complete 9/1/2023 4/30/2024 All high-risk policies identified in the fiscal policy inventory gap analysis report by the City's internal auditor have been revised and adopted. Staff will continue to finalize edits to existing policies identified as medium to low risk. 100.00 1.4 Closing Processes Complete 6/30/2024 6/30/2024 Project is complete.100.00 Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and regulations. Sustainability and Fiscal Strategy Fiscal Procedures and Policies Handbook 7 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 7 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $50,000.00 $50,000.00 $50,000.00 $0.00 4/30/2025 Community Development Updates #  Task Status Task Start Task End Update % Completed 1.2 Procurement Phase Complete 7/1/2023 9/30/2024 The City partnered with Santa Clara County and West Valley Community Services in order to provide support for the Unhoused with case management, social services, and with their vehicle needs. The agreement was fully expended as of 9/30/2024. 100.00 1.3 Execution Phase Complete 7/18/2023 9/30/2024 Throughout FY23-24 the Haven to Home program gave supportive services and case management to 97 clients and gave transportation services to 36 clients. The Rotating Safe Car Park program served a total of 27 clients at 2 approved Cupertino sites. 100.00 1.4 Research In Progress 10/1/2024 6/30/2025 The City of Cupertino has joined with other West Valley Cities to jointly study opportunities to address issues faced by the unhoused and will execute a group contract with GoodCity to conduct the study. 50.00 1.5 Execution Phase Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a Memorandum of Understanding to execute the agreement to join the West Valley Cities joint feasibility study during the April 2, 2025 City Council meeting. 100.00 1.6 Closing Processes Future 6/30/2025 6/30/2025 A project recap will be included in the quarterly update at the end of the fiscal year. 0.00 Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused. Housing Support for the Unhoused 8 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 8 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $181,500.00 $181,500.00 $168,500.00 $13,000.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 11/2/2020 7/1/2021 Researched Legal and other requirements if system is leased, sold or City Operated in the future. 100.00 1.3 Planning Phase Complete 9/21/2021 9/30/2024 Original RFP issued on 12/14/21. RFP process was canceled on 3/3/22 and then re-issued in July 2023. Staff presented a new lease agreement to the City Council in July 2024. 100.00 1.4 Closing Processes Complete 8/6/2024 9/30/2024 City Council approved a new 12-year lease agreement in July. Project is now Complete. 100.00 To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in September 2024. Sustainability and Fiscal Strategy Municipal Water System FY 23 9 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 9 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $0.00 $0.00 $0.00 $0.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in other cities. 100.00 1.3 Planning Phase In Progress 4/1/2023 8/30/2025 Staff is finalizing a muni code update based on input from City Council. This update will govern the installation of wireless small cell facilities within the Public Right of Way. This will go to Council by Summer 2025. 90.00 1.4 Closing Processes Future 8/30/2025 8/30/2025 Adopt ordinance 0.00 Update 5G Ordinance Quality of Life 5G Ordinance 10 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 10 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $240,000.00 $240,000.00 $80,834.00 $159,166.00 4/30/2025 Community Development Updates #  Task Status Task Start Task End Update % Completed 1.2 Procurement Phase Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals evaluated and RRM Design Group was selected for this project, but was put on hold in October 2023. RRM Design Group contract terminated in late 2023. Council approved a new agreement with Placeworks in April 2024. 100.00 1.3 Outreach In Progress 12/1/2024 6/15/2025 A community meeting was held on 2/10/2025 in hybrid format to discuss why we need objective standards, how they are different from subjective standards and how the community can continue to engage on this subject. Over 20 participants were in attendance. 50.00 1.4 Design Phase Future 6/15/2025 8/30/2025 Prepare and review draft documents internally. 0.00 1.5 Execution Phase Future 9/1/2025 10/31/2025 Project review and approval by Planning Commission and City Council. 0.00 1.6 Closing Processes Future 11/1/2025 11/30/2025 Complete project, publish final documents on website etc. 0.00 Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density residential development Quality of Life Residential and Mixed Use Residential Design Standards FY 23 11 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 11 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $0.00 $0.00 $0.00 $0.00 4/30/2025 Community Development Updates #  Task Status Task Start Task End Update % Completed 1.1 Research Complete 1/30/2024 8/30/2024 CIP and CDD staff completed the research phase by examining multiple Bay Area jurisdictions. 100.00 1.2 Outreach In Progress 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts and Culture Commission. Staff will return in early 2025 with modifications to the existing policy and Municipal Code for the Commission's review. Staff will engage with SVCREATES to review Commission recommendation. 75.00 1.3 Execution Phase In Progress 5/19/2025 9/1/2025 Arts and Culture Commission finalizing recommendations in Spring 2025. Afterwards, this will be brought to the City Council for a First and Second Reading. 25.00 1.4 Closing Processes Future 9/30/2025 9/30/2025 Muni Code will be updated based on Council direction. 0.00 Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy. Quality of Life Art in Public and Private Areas 12 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 12 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $0.00 $0.00 $0.00 $0.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.1 Planning Phase Complete 7/1/2024 7/1/2024 Staff completed studies on designated corridors with potentially high concentration of bikes and peds due to recent bike or ped related improvements (Blaney, Bubb, Mary, Prospect, McClellan). 100.00 1.2 Execution Phase Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed limits in the field for initial streets listed above. 100.00 1.3 Closing Processes In Progress 1/1/2025 11/30/2025 Municipal Code Amendments to be adopted upon completion of more comprehensive City-wide study. 30.00 Lower speed limits where feasible pursuant to state adopted Assembly Bill 43. Transportation Speed Limit Lowering (AB 43) 13 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 13 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $0.00 $0.00 $0.00 $0.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Complete d 1.1 Outreach Complete 7/1/2024 7/1/2024 Staff has been coordinating with VTA, Sunnyvale, Los Altos, Santa Clara County, Schools and other stakeholder groups since 12/2023. Project currently funded for 35% design drawings. 100.00 1.2 Execution Phase Complete 7/1/2024 9/11/2024 Completion of current project includes 35% design drawings. Final comment submittal of 35% design completed. 100.00 1.3 Closing Processes Complete 9/11/2024 1/31/2025 35% drawings completed. VTA is searching for funding to advance design to the next phase. Completion of construction is anticipated 2028. This Work Plan Item is complete. 100.00 Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading pedestrian and bicycle infrastructure. (The current project phase is focused on preliminary design and is funded to 35%. Future phases, when funded, will focus on 100% plan design construction). Transportation Homestead Bike Lane Study & Safe Routes to School 14 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 14 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $0.00 $0.00 $0.00 $0.00 4/30/2025 Parks and Recreation Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2024 8/1/2024 City Staff researched similar Poet Laureate programs from other Bay Area agencies. 100.00 1.3 Execution Phase Complete 8/7/2024 12/4/2024 City Staff presented the updated Poet Laureate Playbook to the Library Commission and current Poet Laureate for approval. 100.00 1.4 Closing Processes Complete 2/5/2025 6/30/2025 The Library Commission appointed a Poet Laureate Sub-Committee to facilitate the recruitment and selection process for next Poet Laureate using the updated Poet Laureate Playbook. 100.00 Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications. The playbook has not been updated since 2016. Quality of Life Poet Laureate Playbook Update 15 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 15 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $50,000.00 $50,000.00 $33,369.45 $16,630.55 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.2 Research In Progress 1/31/2024 6/1/2025 Staff has completed research and coordination with neighboring jurisdictions about policy options for new buildings. Policy options for existing buildings are currently being assessed in partnership with regional jurisdictions and contractors. 95.00 1.3 Outreach In Progress 8/1/2024 6/1/2025 Workshops and stakeholder calls with local businesses on existing building policies have been completed. Residential outreach campaign and survey in progress with the support of a contractor. 75.00 1.4 Execution Phase Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code replacement for new building electrification was approved by Council in September 2024. The code became effective in April 2025, following CEC an CBSC approval. 100.00 1.5 Planning Phase In Progress 3/1/2025 6/30/2025 Draft policy options for existing buildings electrification will be developed based on feedback from community and regional approach. 45.00 Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts. Sustainability and Fiscal Strategy Electrification Study 16 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 16 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $200,000.00 $200,000.00 $0.00 $200,000.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.1 Planning Phase Complete 10/15/2024 2/7/2025 Staff have finalized internal study 100.00 1.2 Execution Phase Complete 2/7/2025 2/28/2025 Staff released the study in February as an informational memo. 100.00 Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD. Sustainability and Fiscal Strategy Recycled Water Feasibility Study 17 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 17 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $25,000.00 $25,000.00 $0.00 $25,000.00 4/30/2025 Community Development Updates #  Task Status Task Start Task End Update % Completed 1.1 Research Future 6/15/2025 7/15/2025 Staff will do research to determine what needs to be changed 0.00 1.2 Outreach Future 7/15/2025 8/30/2025 Outreach will be conducted with community and businesses 0.00 1.3 Procurement Phase Future 8/30/2025 9/30/2025 Staff will prepare an RFP for services.0.00 1.4 Design Phase Future 9/30/2025 10/31/2025 Staff will work with consultant to determine what changes may be proposed 0.00 1.5 Execution Phase Future 11/1/2025 12/1/2025 Staff will work with consultant to draft Ordinances and bring for Council consideration at a public hearing. 0.00 1.6 Closing Processes Future 12/1/2025 1/31/2026 Ordinance may be updated upon Council direction 0.00 Update Sign Ordinance. Quality of Life Sign Ordinance 18 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 18 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $100,000.00 $100,000.00 $0.00 $100,000.00 4/30/2025 City Manager's Office Updates #  Task Status Task Start Task End Update % Completed 1.1 Procurement Phase Complete 5/1/2024 5/14/2024 The City executed an agreement for Real Estate Project Management Support to support staff's efforts related to The Rise construction project. 100.00 1.2 Execution Phase In Progress 5/15/2024 6/30/2025 The Rise, in coordination with the City Manager’s Office, is continuing to keep the community informed as it moves forward with the next construction phases. Updates since January have included approvals for soil for grading operations, potholing and utility work, and limited tree removals to accommodate future upgrades. 50.00 1.3 Closing Processes Future 6/30/2025 6/30/2025 The City will continue engagement with this project on an ongoing basis. 0.00 Improve engagement with stakeholders to ensure progress with construction and reduce barriers. Quality of Life The Rise Construction Stakeholder Engagement 19 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 19 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $330,000.00 $330,000.00 $282.50 $329,717.50 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.1 Procurement Phase Complete 7/1/2024 12/31/2024 Agreement executed December 2024.100.00 1.2 Execution Phase In Progress 1/1/2025 5/31/2026 Staff is working with the consultant on the development of this project. This will include significant outreach and meetings with the Bike Ped Commission. 10.00 1.3 Closing Processes Future 6/1/2026 6/30/2026 City Council adoption of plan expected June 2026. 0.00 This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative, including:1) Review and update the bike plan2) Review and update the pedestrian plan3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation Transportation Active Transportation Plan 20 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 20 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $0.00 $0.00 $0.00 $0.00 4/30/2025 City Manager's Office Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 7/1/2023 3/30/2024 Staff researched commission info from other cities. 100.00 1.3 Outreach Complete 3/5/2024 9/30/2024 Staff surveyed commissioners on new criteria questions for new applicants. 100.00 1.4 Execution Phase Complete 2/1/2024 5/30/2024 Staff presented this item to the City Council at the 3/5 City Council meeting. At this meeting, Council adopted amendments to the Muni Code, Commission resolution, and Commissioners Handbook. 100.00 1.5 Closing Processes Complete 10/1/2024 1/27/2025 New applications were available for new commissioners with new criteria questions. This project was completed with a staff report published for the commission recruitment on January 27, 2025. 100.00 1. Revised Commissioner’s Handbook to align it with Council Procedures Manual 2. Investigate & report back on incidents of violations of the Muni Code re: the Commission-Staff relationship 3. Realignment of Commissioner terms of office 4. Establishment/revision of commissioner qualifications Public Engagement and Transparency Commission Governance Reform Package 21 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 21 Details Estimated Budget Allocated Budget Budget Expended / Encumbered Budget Remaining Last Updated Lead Department $50,000.00 $50,000.00 $0.00 $50,000.00 4/30/2025 Public Works Updates #  Task Status Task Start Task End Update % Completed 1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and installation requirements 100.00 1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and recommendations from commissions 100.00 1.4 Planning Phase Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized locations for bike racks at parks. 100.00 1.5 Execution Phase Future 5/1/2025 6/30/2025 Purchase and install bike racks 0.00 1.6 Closing Processes Future 6/30/2025 6/30/2025 Project will be complete once bike racks are installed. 0.00 Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide. Transportation Bicycle Facilities FY 23 22 Attachment B - FY 24-25 City Work Program Q3 Dashboard Printout 22