03 - March 27, 2025 - Final List of Projects for FY 2025-2027 City Work Program (CWP) - AmendedCITY COUNCIL INFORMATIONAL MEMORANDUM
Date: March 27, 2025
To: Cupertino City Council
From: Tina Kapoor, Deputy City Manager
Re: Final List of Projects for FY 2025-2027 City Work Program (CWP)
Background
In November 2024, staff outlined an approach to kick off the process for Council to
establish new priorities for the next two fiscal years. On March 3, staff facilitated a
Prioritization and Goal Setting Workshop, where Council ranked proposed projects and
adopted a Strategic Vision Framework.
At the March 18 City Council meeting, Council considered the recommended list of
priority projects and made modifications to finalize the list. The final CWP list included
as Attachment A reflects the modifications, consolidation, and removals based on Council
deliberation. The final FY 2025-2027 CWP list consists of 19 top priority projects. The CWP
webpage outlines each step in the FY 2025-2027 CWP process.
Next Steps
Council will formally adopt the FY 2025-2027 CWP in June with the Budget adoption. The
new CWP will be implemented beginning July 1.
Sustainability Impact
No sustainability impact.
Fiscal Impact
As adopted, the FY 25-27 CWP will cost an estimated $3.28 million. This funding will be
requested as part of the Proposed Budget Cycle in May.
_____________________________________
Prepared by: Tina Kapoor, Deputy City Manager
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – Final FY 2025-2027 City Work Program
ATTACHMENT A
#Project Title Project Description Est budget (Not
including staff costs)Project Size Lead Department(s)Estimated
Timeline
1
Economic Development for
Retail and Small Businesses
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options
to support small businesses/startups, fill empty storefronts, and encourage
entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other festivals to
bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
1.3 Create a small business council, provide regulatory support.
1.4 Restore the EDC
1.5 Explore a Grants Analyst Position
0.5 FTE will be
requested during
proposed budget
1.1: $100,000
1.2: $100,000
1.3: $0
1.4: $0
1.5: $0
Large Community
Development
Year 1 start
2
Permit Streamlining and
Simplification for Small Home
Upgrades
Develop a suite of improvements to (1) improve access to, and (2) speed the
processing of permits for small home upgrades so as to enhance compliance
and improve overall efficiency. Improve turnaround times. Set SLA' s for staff
and outsourced reviewers, customer service KPI' s, templates to reduce back
and forth, internal staff expertise to reduce consulting expenses.
$250,000 Medium Community
Development
Year 1 start
Year 2 end
3
Financial, Investment, and
Cashflow Policy Review
Review and assess the City’s investment policy and best practices with an
analysis of quarterly treasurers report.
Establish a cashflow management policy with the goal to reduce the total
percentage in cash from 20% to 2% and to reduce the total percentage in cash
and cash-equivalent to at most 10%, on par with other cities.
$25,000 Small Administrative
Services
Year 1
4
Defensible Impact Fee Nexus
Study for Traffic Impact Fee,
Retail Impact Fee, BMR Impact
Fee, and Parkland Impact Fee
Conduct nexus studies to review a range of impact fees, such as Traffic Impact
Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee, and other
means of offsetting conversion of commercial land uses to residential to
ensure the impact fees are defensible against legal challenges.
$2 Million Large City Attorney's
Office
Year 2 Start
5
Water Conservation Policies Reduce irrigation while increasing pollinator supporting vegetation (turf
conversion). Optimize irrigation systems including CUSD use agreement sites.
$250,000 Medium Public Works Year 1 start
Year 2 end
Final FY 2025-2027 City Work Program
ATTACHMENT A
#Project Title Project Description Est budget (Not
including staff costs)Project Size Lead Department(s)Estimated
Timeline
Final FY 2025-2027 City Work Program
6
Enhance Senior Services Due to the high cost of senior centers, many seniors have to "age in place",
but do still need services typically provided in senior centers, in addition to
common home maintenance.
- Utilizing the survey results conducted in 2022 and 2023 to meet the needs of
Cupertino seniors
- Consider consultant services similar to Palo Alto or Saratoga Senior Center to
enhance services, while reducing cost to the city.
NOTE: Cupertino Age-Friendly could make a presentation on the result of 2023
survey, in collaboration with the city staff.
NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs
the Saratoga Senior Center could provide a free gap analysis and feasibility
analysis
$65,000 Large Parks & Recreation Year 1 start
Year 2 end
7
City Properties: Planning for
Optimal Use
Future planning strategies for Stocklmeir house/garages, Blech House, Blue
Pheasant. Goal of judicial use of city-owned properties. Investigate potential
purchase of CUSD Finch/Phil property. Include the McClellan Barn and the
house at the entrance of Blackberry Farm.
$200,000 Medium Public Works Year 1 start
Year 2 end
8
5G Ordinance Prepare an ordinance that regulates small cellular facilities in the public right
of way.
$0 Small Public Works Year 1
9
Emergency Operations Readiness Review fire, earthquake tornado, active shooter, Tsunami, hazardous
transport accident policies; and ensure EOC is active and functioning with a
permanent position not consultant running the program.
$40,000 Medium Parks & Recreation Year 1 start
Beyond for
completion.
10
Urban Forest
Program
Create an Urban Forest Master Plan that includes an updated and expanded
tree list which will increase the number of trees, enhance the City's tree
canopy, and promote landscaping throughout the City.
$250,000
($110,000 is already
allocated for the tree
list item under the
current CWP. Acct:
750-235)
Medium Public Works Year 1 start
Year 2 end
ATTACHMENT A
#Project Title Project Description Est budget (Not
including staff costs)Project Size Lead Department(s)Estimated
Timeline
Final FY 2025-2027 City Work Program
11
Add notifications for SB 330 and
other projects during the
application and approval process
* Consider a community meeting requirement for any major project
application, especially those requiring a general plan amendment, as some
other cities have adopted.
* Consider increasing notification radius from 300 feet to 500 feet (or
even1000 feet for major projects) for any project application, especially those
requiring a general plan amendment.
* Improve notification methods for SB 330 preliminary applications,
streamlined projects, not requiring planning/council approval and other
projects
$10,000 Small Community
Development/CMO
Year 1 start
12
Unhoused Policies Determine best practices for limited budget smaller cities to manage the
unhoused. Review RV practices in surrounding cities for impacts and potential
adoption. Review transitional housing outcomes in surrounding cities. Policies
to include nimble contingency plans.
$100,000 Large Community
Development
Year 1 start
Year 2 end
13
City Hall Retrofit and City Hall
Annex Renovation including the
EOC
Implement the previously approved 2022 Council plan with EOC migration $0 Small Public Works Year 1
14
Preserve existing and develop
new BMR/ELI Housing
Ongoing CWP Item
$250k (Already
Allocated, no new
funding needed)
N/A CDD Year 1 start
Year 2 end
15
Residential and Mixed Use
Residential Design Standards
Ongoing CWP Item
$240k (Already
Allocated, no new
funding needed)
N/A CDD Year 1
16
Speed Limit Lowering (AB 43)
Ongoing CWP Item
$0 N/A Public Works Year 1
Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for
Developmentally Disabled individuals (IDD) on City-owned property as well as
the County-owned sites.
Create objective design standards for residential projects, including ensuring
adequate buffers from neighborhood low-density residential development
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43
ATTACHMENT A
#Project Title Project Description Est budget (Not
including staff costs)Project Size Lead Department(s)Estimated
Timeline
Final FY 2025-2027 City Work Program
17
Sign Ordinance
Ongoing CWP Item
$200k (Already
Allocated, no new
funding needed)
N/A CDD Year 1 Start, Year 2
end
18
Active Transportation Plan
Ongoing CWP Item
$330k (Already
Allocated, no new
funding needed)
N/A Public Works Year 1
19
Bicycle Facilities
Ongoing CWP Item
$50k (Already
Allocated, no new
funding needed)
N/A Public Works Year 1
Update Sign Ordinance
This item is a consolidation of existing and new transportation efforts aiming
to further goals outlined in the City's Vision Zero Initiative, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create
a better interface between all modes of transportation
Increase the inventory of bicycle facilities and amenities, such as bike racks,
citywide.