CC 03-18-2025 Item No. 8. City-Wide Policy Inventory_Supplemental Report1
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: March 18, 2025
Agenda Item #8
Subject
Citywide Policy Inventory and Gap Analysis Final Report and City Council Policy Inventory
Recommended Action
1. Receive the Citywide Policy Inventory and Gap Analysis Report
2. Review the City Council Policy Inventory and authorize Moss Adams LLP (“Moss Adams”)
to include gap analysis as part of the FY 2025-26 Internal Audit Work Plan
Background:
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: May we please have links to the administrative policies in Item 8. (Mayor Chao & Vice
Mayor Moore)
Staff Response: Historically very few, if any governments make their internal policies available.
They may, like San Jose, have a few high-level policies online, but policies and procedures are specific
to the business entity and not for public consumption. It may also bring to light city processes that
could be used against it for phishing.
Moss Adams, the City’s internal auditor has historically worked as the intermediary, reviewing and
providing recommendation on administrative policies along with ensuring those recommendations
are incorporated. This helps the city twofold, one it ensures people with subject matter expertise are
reviewing the policies and ensuring we are up to date with best practices and two is it keeps the city
safe from potential phishing attacks.
Attachments Provided with Original Staff Report:
A – Citywide Policy Inventory and Gap Analysis Report
B – City Council Policy Inventory