CC 02-19-2025 Item No. 8 Acceptance of Federal Highway Administration grant_Supplemental Report
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: February 19, 2025
Agenda Item #8
Subject
Acceptance of Federal Highway Administration grant, and award of design
professional services agreement to Biggs Cardosa Associates, Inc. for a total not-to-
exceed contract amount of $625,000 for the Stevens Creek Bridge Repair Project.
Recommended Action
1. Adopt Resolution No. 25-XXX accepting $688,000 in Federal grants from the
Federal Highway Administration’s Highway Bridge Program for the Stevens
Creek Bridge Repair Project.
2. Adopt Resolution No. 25-XXX approving budget modification #2425-381,
approving an increase of Federal grant revenue estimates of $688,000 and an
appropriation of $688,000 in the Capital Improvement Program Fund (420-99-
267).
3. Authorize the City Manager to award a design professional services agreement
with Biggs Cardosa Associates, Inc. in the total not-to-exceed contract amount of
$625,000 for the Stevens Creek Bridge Repair Project.
Q1: What’s engineering estimate for this designated service? Why do we not
reopen the RFP to wait for more bids? (Chao)
Staff response: The engineer’s estimate for the designated service is approximately
$230,000 for design services. The contract amount of $688,000 included design
services cost of approximately $250,000 with the remaining cost for hydraulic
analysis, technical environmental documents, assistance in obtaining regulatory
permits, geotechnical investigation, public outreach, and bid and construction
support. The RFP was initially advertised for 3 weeks. An addendum was issued
extending the deadline for the RFP for an additional 4 weeks for a total advertisement
period of 7 weeks. Bridge design is a specialized field with limited qualified
consultants. Caltrans, who administers our federal funding, approved our justification
to move forward with only one proposal since extending the advertisement period
further does not guarantee additional bids. Caltrans has approved and is providing
80% reimbursement for the consultant contract costs.
Q2: What’s the estimated total construction cost of the Stevens Creek Bridge?
(Chao)
Staff response: That is yet to be determined, however the initial construction estimates
range from $900,000 to $2,200,000. The feasibility study will determine the
appropriate repair method needed to mitigate the scouring issue.
Q3: Since the bridge just needs to be repaired, $688,000 seems to be quite high
for the design of one bridge. Please provide the breakdown of the design cost
and considerations. (Chao)
Staff response: See breakdown below.
Design, Surveying, and Coordination Costs: $250,000
Hydraulic Modeling/Analysis: $54,000
Environmental Technical Studies: $93,000
Regulatory Permits Assistance and Monitoring Plan: $130,000
Geotechnical Investigation and Analysis: $64,000
Bid and Construction Support: $20,000
Public Outreach: $10,000
Attachments Provided with Original Staff Report:
A. Draft Resolution Grant Acceptance
B. Draft Resolution Budget Modification
C. Draft Design Professional Services Agreement