CC 02-04-2025 Item No. 10. Photovoltaic Systems Design & Installation Project_Staff PresentationCity Council Meeting
February 4, 2025
CAPITAL IMPROVEMENT PROGRAMS
Photovoltaic Systems Design & Installation
Project
Subject
Award of a design-build contract to Syserco Energy Solutions for
$4,339,881 and award a project management and construction
management agreement to 4Leaf, Inc. for $225,000 for the
Photovoltaic Systems Design and Installation Capital Improvement
Programs Project.
Tonight’s Action
Recommended Action
1. Award a design-build contract for the Photovoltaic Systems Design and
Installation Project (budget unit 420-99-274) in the amount of $3,939,881
with Syserco Energy Solutions, Inc., as the Design-Build Entity.
2. Authorize the City Manager to execute the design-build contract with
Syserco Energy Solutions, Inc. with substantially similar terms as those in
the draft contract in Attachment A, when all conditions have been met.
3. Authorize the Director of Public Works to execute any necessary change
orders up to a contingency amount of $400,000 (approximately 10%) for
a total contract amount of $4,339,881.
4. Authorize the City Manager to execute a professional services
agreement with 4Leaf, Inc. for project and construction management
services, for a total not-to-exceed contract amount of $225,000.
Tonight’s Action
•City Council Meeting: March 19, 2024, project proposed as part of
FY24-25 CIP
•Planning Commission Meeting: April 9, 2024, General Plan
Compliance
•City Council Meeting: June 4, 2024 - Approving the PV project as
part of the CIP within the City's Annual Budget for Fiscal Year 24/25
•City Council Meeting: October 1, 2024: to approve design-build
contract procurement method for the project
•Sustainability Commission Meeting: October 17, 2024
•Community Meeting: October 29, 2024
•Parks and Recreation Commission Meeting: November 7, 2024
•City Council Meeting: December 3, 2024: to approve the
conceptual design and confirm the number of sites
Background Information: Public Meetings
•City Council Meeting: October 1, 2024: to approve design-build
contract procurement method for the project
•Design-Build Entity RFP: October 9 – 31, 2024
•Design-Build Entity RFQ: November 14 – December 19, 2024
•PM/Construction Management RFP: January 6 – 27, 2025
•City Council Meeting: February 4, 2024: to award Design-Build
Entity contract and PM/CM agreement
Background Information: Procurement Process
Costs & SavingsCost & Savings
Costs & Savings: Implement 3 Sites
•Annual Cost Savings: $290,875 projected, with $13.4M 30-year lifecycle savings
•Cost of Design and Construction ($4.4M) is less than project budget ($6.3M)
•Net cost to City after IRA reimbursement: $2.5M projected
•Net cost to City without IRA reimbursement: $4.4M projected; $1.5M differential and longer payback
period
•Project completion timeline for NEM2.0 compliance is April 2026 (time is of the essence).
Costs & Savings: Fiscal Summary
Recommended Action
1. Award a design-build contract for the Photovoltaic Systems Design and
Installation Project (budget unit 420-99-274) in the amount of $3,939,881
with Syserco Energy Solutions, Inc., as the Design-Build Entity.
2. Authorize the City Manager to execute the design-build contract with
Syserco Energy Solutions, Inc. with substantially similar terms as those in
the draft contract in Attachment A, when all conditions have been met.
3. Authorize the Director of Public Works to execute any necessary change
orders up to a contingency amount of $400,000 (approximately 10%) for
a total contract amount of $4,339,881.
4. Authorize the City Manager to execute a professional services
agreement with 4Leaf, Inc. for project and construction management
services, for a total not-to-exceed contract amount of $225,000.
Tonight’s Action
Thank You!