CC02-04-2025 AgendaTuesday, February 4, 2025
6:45 PM
CITY OF CUPERTINO
Televised Regular Meeting (6:45)
10350 Torre Avenue, Council Chamber and via Teleconference
City Council
LIANG CHAO, MAYOR
KITTY MOORE, VICE MAYOR
J.R. FRUEN, COUNCILMEMBER
SHEILA MOHAN, COUNCILMEMBER
R "RAY" WANG, COUNCILMEMBER
IN PERSON AND TELECONFERENCE MEETING
For more information:
(408) 777-3200 | www.cupertino.gov
AGENDA
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
Oral public comments will be accepted during the meeting. Comments
may be made during “oral communications” for matters not on the
agenda, and during the public comment period for each agenda item.
Identifying yourself is voluntary and not required to attend the
meeting or provide comments.
FLOWCHART FOR HEARING ITEMS:
Mayor introduces
agenda item
Councilmembers report any site
visits or outside communications.
Speakers submit a Request to Speak
card, and are allowed up to 3 minutes
per individual. Council members may
ask questions of speakers.
Mayor invites members of
the public to speak about
the agenda item
For appeals of approvals, the
applicant may respond to
appellants presentation.
The Mayor may request a motion and
a second after the close of the public
hearing. Council then deliberates and
votes.
Mayor closes the public hearing
Councilmembers ask clarifying
questions.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personnel, litigation, or the sale ,
purchase, or lease of property. The law
requires certain actions taken in closed
session to be reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi‐judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City’s decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s
office for more information or go to
www.http://www.cupertino.org/index.as
px?page=125 for a reconsideration
petition form.
Mayor invites
applicant/appellant to
respond to public
comments (2 min)
City Council votes on
the agenda item
Staff reports and makes
recommendation
Applicant or Appellant
makes presentation
(up to 8 min)
Councilmembers ask
questions of staff or
applicant/appellant
Mayor opens the public hearing
City Council Agenda February 4, 2025
IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue.
2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Cupertino Community Hall
2) E-mail comments by 4:00 p.m. on Tuesday, February 4 to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk’s office before the meeting and posted to the City’s
website after the meeting. Members of the public that wish to share a document must email
cityclerk@cupertino.org prior to the meeting.
Emailed comments that are related to an agenda item and received following the agenda
publication, prior to or during the meeting, will be posted to the City ’s website.
Members of the public may provide oral public comments during the Meeting as follows :
Oral public comments will be accepted during the meeting. Comments may be made
during “oral communications” for matters not on the agenda, and during the public
comment period for each agenda item.
Oral public comments may be made during the public comment period for each agenda
item.
Members of the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card and identify themselves .
Completion of Speaker Cards and identifying yourself is voluntary and not required to
attend the meeting or provide comments.
3) Teleconferencing Instructions
To address the City Council, click on the link below to register in advance and access the
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City Council Agenda February 4, 2025
meeting:
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_9viqqNIaSiyNDcuEQAgQPg
Phone
Dial: 669-900-6833 and enter Webinar ID: 967 6519 5426 (Type *9 to raise hand to speak, *6 to
unmute yourself). Unregistered participants will be called on by the last four digits of their
phone number.
Join from an H.323/SIP room system:
H.323:
144.195.19.161 (US West)
206.247.11.121 (US East)
Meeting ID: 967 6519 5426
SIP: 96765195426@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on “raise hand,” or,
if you are calling in, press *9. Speakers will be notified shortly before they are called to
speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
5. Members of the public that wish to share a document must email cityclerk@cupertino.org
prior to the meeting. These documents will be posted to the City ’s website after the
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City Council Agenda February 4, 2025
meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL ITEMS
1.Subject: Recognition of STEM Winners from the City of Cupertino who participated in
the Santa Clara County 2024 Synopsys Championship Science Fair
Recommended Action: Recognize the STEM Winners from the City of Cupertino who
participated in the Santa Clara County 2024 Synopsys Championship Science Fair
A - Certificates of Appreciation
2.Subject: Recognition of February as Black History Month
Recommended Action: Recognize February as Black History Month
POSTPONEMENTS AND ORDERS OF THE DAY
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within
the jurisdiction of the Council and not on the agenda for discussion. The total time for Oral
Communications will ordinarily be limited to one hour. Individual speakers are limited to three (3)
minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or
reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority
given to students. In most cases, State law will prohibit the Council from discussing or making any
decisions with respect to a matter not listed on the agenda. A councilmember may, however, briefly
respond to statements made or questions posed by speakers. A councilmember may also ask a question
for clarification, provide a reference for factual information, request staff to report back concerning a
matter, or request that an item be added to a future City Council agenda in response to public comment .
CONSENT CALENDAR (Items 3-7)
Items appearing on the Consent Calendar are considered routine City business and may be approved by
one motion. Typical items may include meeting minutes, awards of contracts, the ratification of
accounts payable, and second readings of ordinances. Any member of the Council may request to have
an item removed from the Consent Calendar based on the rules set forth in the City Council Procedures
Manual. Members of the public may provide input on one or more consent calendar items when the
Mayor asks for public comments on the Consent Calendar.
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City Council Agenda February 4, 2025
3.Subject: Approval of December 12, 2024 City Council minutes
Recommended Action: Approve the December 12, 2024 City Council minutes
A - Draft Minutes
4.Subject: Approval of January 22, 2025 City Council minutes
Recommended Action: Approve the January 22, 2025 City Council minutes
A - Draft Minutes
5.Subject: Tyler New World Enterprise Resource Planning (ERP) replacement
Recommended Action: Adopt Resolution No. 25-007 approving Budget Modification
No. 2425-380 increasing appropriations in the amount of $3,744,526 in the General Fund
Applications Budget unit (100-32-308 750-237) for the Tyler New World Enterprise
Resource Planning (ERP) replacement
Staff Report
A - Draft Resolution
6.Subject: City Bridge Preventive Maintenance Project grant acceptance and budget
adjustment.
Recommended Action: 1. Adopt Resolution No. 25-008 accepting $1,893,195 in Federal
grants from the Federal Highway Administration's Bridge Preventative Maintenance
Program for the City Bridge Preventive Maintenance Repairs Project.
2. Adopt Resolution No. 25-009 approving budget modification #2425-373 approving an
increase of Federal grant revenue estimates of $1,893,195 and an appropriation of
$1,176,105 in the Transportation Fund (270-90-960).
Staff Report
A - Draft Resolution Grant Acceptance
B - Draft Resolution Budget Modification
7.Subject: Approval of a Final Map and the Subdivision Improvement Agreement for the
6-Unit Domme Enclave Development Project (Tract No. 10608; Applicant
AlphaMcClellan, LLC; Location: 20860 McClellan Road; APN: 359-20-030).
Recommended Action: Adopt Resolution No. 25-010:
1) Approving the final map consisting of Tract No . 10608.
2) Accepting the street dedication and public easements and abandoning redundant
communication easement as shown on the map.
3) Authorizing the City Engineer to execute and record the Subdivision Improvement
Agreement.
Staff Report
A - Draft Resolution
B - Final Map
C - Subdivision Improvement Agreement
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City Council Agenda February 4, 2025
PUBLIC HEARINGS- None
Effective January 1, 2023, Government Code Section 65103.5 (SB 1214) limits the distribution of
copyrighted material associated with the review of development projects. Members of the public wishing
to view plans that cannot otherwise be distributed under SB 1214 may make an appointment with the
Planning Division to view them at City Hall by sending an email to planning@cupertino .org. Plans
will also be made available digitally during the hearing to consider the proposal.
ACTION CALENDAR
8.Subject: Future agenda items requested by City Councilmembers (“TBD List”)
(Continued from the January 22, 2025 City Council meeting)
Recommended Action: 1.Review the TBD list and adopt the staff recommendations
for items 5-11
2.Provide direction for items 1-4 and 12-15.
January 22, 2025 Staff Report
A - TBD List from September 2024 with Adopted Motion
B - January 2025 TBD List
9.Subject: Award a construction contract to Golden Bay Construction in the amount of
$1,569,798, approve a first amendment to the design services contract with Pakpour
Consulting Group to increase the contract by $96,620 for a total not-to-exceed contract
amount of $310,483 and approve a budget modification in the amount of $1,500,000 for
the Stevens Creek Boulevard Class IV Bike Lane Project
Recommended Action: 1. Award a construction contract for the Stevens Creek
Boulevard Class IV Bike Lane Phase 2A Project (budget unit 420-99-036, project number
2022-15) in the amount of $1,569,798 to Golden Bay Construction, Inc.;
2. Authorize the City Manager to execute the construction contract with Golden Bay
Construction, Inc. when all conditions have been met;
3. Authorize the Director of Public Works to execute any necessary construction change
orders up to a construction contingency amount of $156,980 (10%) for a total contract
amount of $1,726,778;
4. Authorize the City Manager to amend the Design Services Contract with Pakpour
Consulting Group to increase the amount by $96,620 for a total not-to-exceed contract
amount of $310,483 for the 2022-11 Stevens Creek Boulevard Class IV Bike Lane Phase
2B Design Project; and
5. Adopt Resolution No. 25-004 approving budget modification #2425-377, approving
an increase of grant revenue estimates of $1,500,000 and a transfer out of $693,000. This
includes an increase of $807,000 in Federal grant funds and a transfer of $693,000 in SB1
Grant Funds from the Transportation Fund (270-85-821) into the Capital Improvement
Program Capital Project Fund (420-99-036)
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City Council Agenda February 4, 2025
Staff Report
A - Draft Contract
B – Draft Resolution
C - Contract Documents
D - 01-22-2025 Supplemental Report
E - 01-22-2025 Desk Item
10.Subject: Award of a design-build contract to Syserco Energy Solutions for $4,339,881
and award a project management and construction management agreement to 4Leaf,
Inc. for $225,000 for the Photovoltaic Systems Design and Installation Capital
Improvement Programs Project.
Recommended Action: 1. Award a design-build contract for the Photovoltaic Systems
Design and Installation Project (budget unit 420-99-274) in the amount of $3,939,881
with Syserco Energy Solutions, Inc., as the Design-Build Entity.
2. Authorize the City Manager to execute the design-build contract with Syserco
Energy Solutions, Inc. with substantially similar terms as those in the draft contract in
Attachment A, when all conditions have been met.
3. Authorize the Director of Public Works to execute any necessary change orders up to
a contingency amount of $400,000 (approximately 10%) for a total contract amount of
$4,339,881.
4. Authorize the City Manager to execute a professional services agreement with 4Leaf,
Inc. for project and construction management services, for a total not-to-exceed contract
amount of $225,000.
Staff Report
A -Draft Design Build Contract
B - Draft Profesional Services Agreement 250127
C - FY 24-25 CIP Project Narratives Excerpt
D - RFP for Design Build Entity Draft
STUDY SESSION
11.Subject: Study Session for the use of Committed Future Use Reserve one-time funds
(Continued from the January 22, 2025 City Council meeting)
Recommended Action: Provide staff direction on the future allocation of how the City
should allocate one-time funds from the future use reserve
January 22, 2025 Staff Report
A - November 19, 2024 Staff Report and Allocation Plan
B - FY 2023-24 Budget Reductions
C - FY 2024-25 Service Level Reductions
12.Subject: Study session on revisions to the Cupertino City Council Procedures Manual
Recommended Action: Consider revisions to the Cupertino City Council Procedures
Manual
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City Council Agenda February 4, 2025
Staff Report
A - Resolution No. 24-024 (Cupertino City Council Procedures Manual)
ITEMS REMOVED FROM THE CONSENT CALENDAR
CITY MANAGER REPORT
ORAL COMMUNICATIONS - CONTINUED
COUNCILMEMBER REPORTS
13.Subject: Councilmember Reports
A - Councilmember Report, Chao
B - Councilmember Report, Fruen
C - Councilmember Report, Mohan
D - Councilmember Report, Wang
FUTURE AGENDA ITEMS
ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence
legislative or administrative action may be required by the City of Cupertino’s lobbying ordinance
(Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose
communications regarding any legislative or administrative are solely limited to appearing at or
submitting testimony for any public meeting held by the City are not required to register as lobbyists.
For more information about the lobbying ordinance, please contact the City Clerk ’s Office at 10300
Torre Avenue, Cupertino, CA 95014; telephone (408) 777-3223; email cityclerk@cupertino.org; and
website: www.cupertino.org/lobbyist.
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
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City Council Agenda February 4, 2025
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council
packet archives linked from the agenda/minutes page on the City web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
Page 9
THE CITY COUNCIL AND STAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five‐member City Council with the Mayor as the presiding officer. City Council members are elected at‐large to
four‐year, overlapping terms. Each November a mayor and a vice‐mayor are selected by the City Council for a one‐
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
∙ Association of Bay Area Governments
∙ League of California Cities
∙ Santa Clara County (SCC)Cities Association
∙ SCC Emergency Preparedness Council
∙ SCC Library District
∙ SCC Emergency Preparedness Commission
∙ Santa Clara Valley Water Commission and Water District
∙ SCC Transportation Authoritym
∙ West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a “first reading." At a subsequent Council meeting, there will be a “second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi‐judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk’s office for more information or go to www.http://www.cupertino.org/index.aspx?page=125 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
(408)777‐3192
(408)777‐1389
(408)777‐1316
(408)777-1326
(408)777‐3138
(408)777‐3139
All Council members:
Liang Chao
Kitty Moore
J.R. Fruen
Sheila Mohan
R "Ray" Wang
Executive Assistant
City Hall
citycouncil@cupertino.gov
LiangChao@cupertino.gov
KMoore@cupertino.gov
JRFruen@cupertino.gov
SMohan@cupertino.gov
RWang@cupertino.gov
Debran@cupertino.gov
www.cupertino.gov (408) 777‐CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e‐notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings , as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages,and emergency
announcements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777‐CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non‐Emergency ) Santa Clara County Fire Dept.(408)378‐4010
Garbage Recology South Bay (408) 725‐4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1‐800‐743‐5000
Recreation & Community Quinlan Community Center (408) 777‐3120
Services
Police (Emergency)Santa Clara County Sheriff dispatch 911
Police (Non‐Emergency) Santa Clara County Sheriff (408) 868‐6600
Public Health Santa Clara County Public Health (408) 732‐3720
Sanitary Sewers Cupertino Sanitary District (408) 253‐7071
Water San Jose Water (408) 279‐7900
California Water (650) 917‐0152