24-115 SO 4 dated 1-21-25 Dormatech EEC Troubleshoot Aermec Chiller - PO 2025-390Contract/Purchasing Action
Personnel Information
Name Tiffany Rodriguez Department Public Works
Division Administration Date 01.16.2025
Service Order
Upload Quote
Quote, Description of Project,
Scope of Service, Schedule of
Performance and
Compensation
Quote_Q5033_HVAC_SERVICES_-
_TROUBLESHOOT_AERMEC_CHILLER_DOWN_.pdf
Service Order Amount $1,030.00
Master Agreement
Number
2025-018 Start Date 09/06/2024 End Date 09/01/2027
Firm Name Dormatech Mechanical
Systems INC.
Address 400 Contra Costa St,
Vallejo, CA 94590, USA
Phone (707) 653-4344
Consultant/Contractor
Name
Mark Mulholland Consultant/Contractor
Email
mark@dormatechinc.com
Project Name SO 4 EEC Troubleshoot
Aermec Chiller
Project Location McClellan Ranch -
Environmental Education
Center
Cupertino Project
Manager Name
Robert Griffiths Cupertino Project
Manager Email
robertg@cupertino.gov
Master Agreement
Maximum Compensation
$60,000.00 Total Previously
Encumbered to Date
$6,584.64
Encumbrance this
Service Order
$1,030.00 Master Agreement
Unencumbered Balance
$52,385.36
SO GL #100-87-832 700-702
Signature
01/21/2025 PST
Consultant/Contractor Signature Date
01/21/2025 PST
Manager/Supervisor Signature Date
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above
fund for the above contract as estimated and that fund are available as of this date of signature.
01/21/2025 PST
Management Analyst Signature Date
Date: 01/21/2025 PST
Email: mark@dormatechinc.com
Date: 01/21/2025 PST
Email: nathanv@cupertino.gov
Date: 01/21/2025 PST
Email: SundariP@cupertino.org
Quote No. Q5033
Jan 15, 2025
DORMATECH MECHANICAL SYSTEMS INC.
400 CONTRA COSTA STREET VALLEJO CA 94590
707-653-4344 * www.dormatechinc.com
Customer Billing Information
CITY OF CUPERTINO
10555 Mary Ave, Cupertino, CA 95014
Job Site Information
CITY OF CUPERTINO - SERVICE CENTER
22221 McClellan Rd, Cupertino, CA 95014
Contact and Other Information
Contact: ROBERT GRIFFITHS
Phone: 408-777-3407
Email: robertg@cupertino.gov
Sales Rep: Harry Granizo
Dormatech Mechanical Systems, Inc. is pleased to submit this proposal for HVAC services. We are
committed to providing your organization with the highest level of comprehensive, innovative, and cost-
effective quality HVAC service.
Scope of Work
HVAC SERVICES - TROUBLESHOOT AERMEC CHILLER
DOWN.$1,030.00
M#ANK00512450001
S#1207005124570001
Emergency Service Call:
Troubleshoot Aermec Chiller Down
Material Description Qty Unit Price Subtotal
TRUCK CHARGE 1 $150.00 $150.00
Material Total $150.00
Labor Qty Unit Price Subtotal
EMERGENCY SERIVICE CALL 4 $220.00 $880.00
Labor Total $880.00
Tax: $0.00
Quote Total: $1,030.00
Pricing is valid for 30 days from the date of this proposal
Exclusions:
After Hours/ OT Work
Additional Parts/ Labor Not Included Beyond Original Job Scope
Customer Signature x ____________________________________ Date ____________________
Customer Name (Print) ___________________________________________
P.O. #: ________________________
Warranty Terms:
See Terms and Conditions #2,3,4 and manufacturer’s warranty as per terms and conditions.
Payment Terms:
Net due upon receipt of invoice. 2% per month added to invoices 30 days past due. See Terms and Condition Exhibit A attached. This proposal may be withdrawn by us if not
accepted within 30 days. Payments are accepted in the form of check or credit card (Visa/MasterCard/AMEX). Payments made by credit card may incur additional fees.
Payments made by check are payable to Dormatech Mechanical Systems, Inc.
Terms: Customer understands and agrees that:
1. Dormatech Mechanical Systems, Inc. (DMSI) shall provide only trained and qualified technicians employed or supervised by DMSI
2. Services performed are not a guarantee against obsolescence or normal wear;
3. DMSI shall warrant all parts and materials provided by DMSI to the extent they are warranted by the supplier or manufacturer;
4. Unless otherwise agreed in writing, labor is warranted for thirty (30) days after completion of service or installation. Warranty work is performed during DMSI normal
business hours, but can be performed after normal hours if Customer pays the difference between standard labor rate and overtime labor rate;
5. Until final payment is made, DMSI will retain the title to all materials and equipment it installs;
6. Unless prior arrangements have been made, payment is due in full upon completion and receipt of invoice. A monthly finance charge, equal to the highest allowable interest
rate, may be levied on Customer’s account if delinquent over thirty (30) days;
7. In the event Customer’s account must be referred to attorneys for collection, Customer agrees to pay reasonable attorney fees, court costs and full collection costs;
8. Customer will carry fire, extended coverage and other necessary insurance;
9. Hourly rate subject to change based on union raises;
10. All Service appointments will be scheduled in advance at times that are mutually convenient for both parties
11. Customer shall operate the subject equipment per the manufacturer’s instruction. Promptly notify us of any unusual operating conditions of the subject equipment; permit
our personnel the use of your common building maintenance tools, such as ladders, etc.; permit only our personnel to work on the subject equipment. DMSI will not be
responsible for alterations, additions, adjustments or repairs by others.
12. This contract shall be for an initial period of 12 months from the commencement date with an automatic renewal. Either party will have the right to terminate the contract by
giving at least 30 days’ notice in writing to the other party to expire at the end of the initial period or at any time after that. Either party may terminate this contract by written
notice to the other at any time if that other party: (a) commits a breach of this contract and, in the case of a breach capable of remedy, he fails to remedy the breach within 14
days of being required to do so in writing; or (b) becomes insolvent, or has a liquidator, receiver, manager or administrative receiver appointed.
Dormatech Mechanical Systems, Inc. shall use ordinary care in performing all service and installation, but shall not be liable for:
1. Damage or loss resulting from corrosion, freezing, electrolysis, drain stoppage, plumbing leaks or malfunctions, failure of a utility service, low voltage conditions, lighting,
single phasing or other electrical abnormalities;
2. Damage, loss or delays resulting from fire, explosion, flooding, the elements, labor troubles, or any other cause beyond our control;
3. Damage or loss resulting from failure to discover a condition not within the Scope of Work requiring repair or replacement;
4. Damage or loss resulting from improper operation or misuse of equipment by Customer, Customer’s employees, agents or tenants;
5. Replacements or repairs caused by negligence by others, abuse, misuse or by any other cause beyond our control, including faulty design of the equipment or system;
6. Injuries to persons or damage to property except those directly caused by negligent acts of DMSI employees;
7. Expense incurred in removing, replacing or refinishing part of the building structure necessary for the performance of any service or installation;
8. Any present and future taxes, charges or other governmental authorities;
9. Any items of equipment, labor or special test required or recommended by insurance companies, equipment vendors or governmental authorities;
10. Lost profits or other consequential damages, even if DMSI has been advised of the possibility of such damages;
11. The identification, detection, abatement, encapsulation, storage, removal or transportation of any regulated or hazardous substance. Regulated or hazardous substance
may include, but are not limited to asbestos, certain refrigerants, and refrigerant oils. If any such products or materials are encountered during the course of work, DMSI can
discontinue work until regulated or hazardous materials have been removed or hazard or liability is eliminated. DMSI shall receive an extension equal to the time of delay to
complete the work and reserves the right to be compensated for any loss due to a delay.
SO 4 EEC Troubleshoot Aermec Chiller - Service
Request
Created:01/21/2025
Status:Signed
Transaction ID:1017de45-cc63-42a0-811c-d8d23f877e53
"SO 4 EEC Troubleshoot Aermec Chiller - Service Request"
history
Sundari Pilaka created the document.
01/21/2025 3:04:03 PM PST - IP address 64.165.34.3
Document was emailed to Mark Mulholland
01/21/2025 3:04:04 PM PST
Mark Mulholland signed the document.
01/21/2025 3:05:03 PM PST - IP address 76.126.171.39:50082
Document was emailed to nathanv@cupertino.gov
01/21/2025 3:05:04 PM PST
nathanv@cupertino.gov signed the document.
01/21/2025 3:25:58 PM PST - IP address 64.165.34.3:39031
Document was emailed to Sundari Pilaka
01/21/2025 3:25:59 PM PST
Sundari Pilaka signed the document.
01/21/2025 3:35:01 PM PST - IP address 64.165.34.3:8847
Document was successfully signed and filed
01/21/2025 3:35:02 PM PST