24-115 SO #3 dated 1-9-25 Dormatech for HVAC Servicees PO 2025-373CITY OF
CUPERTINO
Personnel Information
Contract/Purchasing Action
Name Robert Griffiths I Department I Public Works
Division Facilities I Date 101.07.2025
Service Order
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Quote, Description of Projectt.
Scope of Service, Schedule of
Performance and
Compensation
Service Order Amount
Master Agreement
Number
Firm Name
Phone
Consultant/Contractor
Name
Project Name
Cupertino Project
Manager Name
Master Agreement
Maximum Compensation
Encumbrance this
Service Order
SOGL#
Signature
EEC radiant heat Moule replacement.pdf
$2,1 15.94
2025-018
Start Date 109/06/2024
Dormatech Mechanical I Address
(707) 653-4344
Mark Mulholland
SO 3 EEC Radiant Heat
Module Replacement
Robert Griffiths
$60,000.00
$2,1 15.94
100-87-832 700-702
Consultant/Contractor
Email
Project Location
Cupertino Project
Manager Email
Total Previously
Encumbered to Date
Master Agreement
Unencumbered Balance
End Date 109/01 /2027
400 Contra Costa St,
Vallejo, CA 94590, USA
mark@dormatechinc.com
Environmental Education
Center
robertg@cupertino.org
$4,468.70
$53,415.36
01/09/2025 PST
Consu/taWCMF ctorSignature Date
AA� 01 /09/2025 PST
Man ageii3`t'i d"orSign ature Date
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above
fund for the above contract as estimated and that fund are available as of this date of signature.
01/09/2025 PST
ManageMb, iXtYdiyst Signature Date
)) .IMATECH
Mechanical Systems, Inc.
DORMATECH MECHANICAL SYSTEMS INC.
400 CONTRA COSTA STREET VALLEJO CA 94590
707-653-4344 * www.dormatechinc.com
Quote No. Q5014
Jan 3, 2025
Customer Billing Information
Job Site Information
Contact and Other Information
CITY OF CUPERTINO
CITY OF CUPERTINO - SERVICE CENTER
Contact: ROBERT GRIFFITHS
10555 Mary Ave, Cupertino, CA 95014
22221 McClellan Rd, Cupertino, CA 95014
Phone: 408-777-3407
Email: robertg@cupertino.gov
Sales Rep: Harry Granizo
Dormatech Mechanical Systems, Inc. is pleased to submit this proposal for HVAC services. We are
committed to providing your organization with the highest level of comprehensive, innovative, and cost-
effective quality HVAC service.
Scope of Work
Replace (1) Semplice Modu Controlerr, (1) Scheda Modu
Control On AERMEC Chiller and (1) comm Modu RS485BL
Card
- Off load tools and parts from company truck
- LOTO AERMEC Chiller
- Open panel on unit
- Install new comm Modu RS485BL Card
- Remove LOTO
- Test for proper operation and make adjustments as needed
- Clean up working area
- Contact customer that system is working
Quote Total: $2,115.94
Pricing is valid for 30 days from the date of this proposal
Exclusions:
After Hours/ OT Work
Additional Parts/ Labor Not Included Beyond Original Job Scope
Customer Signature x
Customer Name (Print)
P.O. #:
Date
Warranty Terms:
See Terms and Conditions #2,3,4 and manufacturer's warranty as per terms and conditions.
Payment Terms:
Net due upon receipt of invoice. 2% per month added to invoices 30 days past due. See Terms and Condition Exhibit A attached. This proposal may be withdrawn by us if not
accepted within 30 days. Payments are accepted in the form of check or credit card (Visa/MasterCard/AMEX). Payments made by credit card may incur additional fees.
Payments made by check are payable to Dormatech Mechanical Systems, Inc.
Terms: Customer understands and agrees that:
1. Dormatech Mechanical Systems, Inc. (DMSI) shall provide only trained and qualified technicians employed or supervised by DMSI
2. Services performed are not a guarantee against obsolescence or normal wear;
3. DMSI shall warrant all parts and materials provided by DMSI to the extent they are warranted by the supplier or manufacturer;
4. Unless otherwise agreed in writing, labor is warranted for thirty (30) days after completion of service or installation. Warranty work is performed during DMSI normal
business hours, but can be performed after normal hours if Customer pays the difference between standard labor rate and overtime labor rate;
5. Until final payment is made, DMSI will retain the title to all materials and equipment it installs;
6. Unless prior arrangements have been made, payment is due in full upon completion and receipt of invoice. A monthly finance charge, equal to the highest allowable interest
rate, may be levied on Customer's account if delinquent over thirty (30) days;
7. In the event Customer's account must be referred to attorneys for collection, Customer agrees to pay reasonable attorney fees, court costs and full collection costs;
8. Customer will carry fire, extended coverage and other necessary insurance;
9. Hourly rate subject to change based on union raises;
10. All Service appointments will be scheduled in advance at times that are mutually convenient for both parties
11. Customer shall operate the subject equipment per the manufacturer's instruction. Promptly notify us of any unusual operating conditions of the subject equipment; permit
our personnel the use of your common building maintenance tools, such as ladders, etc.; permit only our personnel to work on the subject equipment. DMSI will not be
responsible for alterations, additions, adjustments or repairs by others.
12. This contract shall be for an initial period of 12 months from the commencement date with an automatic renewal. Either party will have the right to terminate the contract by
giving at least 30 days' notice in writing to the other party to expire at the end of the initial period or at any time after that. Either party may terminate this contract by written
notice to the other at any time if that other party: (a) commits a breach of this contract and, in the case of a breach capable of remedy, he fails to remedy the breach within 14
days of being required to do so in writing; or (b) becomes insolvent, or has a liquidator, receiver, manager or administrative receiver appointed.
Dormatech Mechanical Systems, Inc. shall use ordinary care in performing all service and installation, but shall not be liable for:
1. Damage or loss resulting from corrosion, freezing, electrolysis, drain stoppage, plumbing leaks or malfunctions, failure of a utility service, low voltage conditions, lighting,
single phasing or other electrical abnormalities;
2. Damage, loss or delays resulting from fire, explosion, flooding, the elements, labor troubles, or any other cause beyond our control;
3. Damage or loss resulting from failure to discover a condition not within the Scope of Work requiring repair or replacement;
4. Damage or loss resulting from improper operation or misuse of equipment by Customer, Customer's employees, agents or tenants;
5. Replacements or repairs caused by negligence by others, abuse, misuse or by any other cause beyond our control, including faulty design of the equipment or system;
6. Injuries to persons or damage to property except those directly caused by negligent acts of DMSI employees;
7. Expense incurred in removing, replacing or refinishing part of the building structure necessary for the performance of any service or installation;
8. Any present and future taxes, charges or other governmental authorities;
9. Any items of equipment, labor or special test required or recommended by insurance companies, equipment vendors or governmental authorities;
10. Lost profits or other consequential damages, even if DMSI has been advised of the possibility of such damages;
11. The identification, detection, abatement, encapsulation, storage, removal or transportation of any regulated or hazardous substance. Regulated or hazardous substance
may include, but are not limited to asbestos, certain refrigerants, and refrigerant oils. If any such products or materials are encountered during the course of work, DMSI can
discontinue work until regulated or hazardous materials have been removed or hazard or liability is eliminated. DMSI shall receive an extension equal to the time of delay to
complete the work and reserves the right to be compensated for any loss due to a delay.
SO 3 EEC Radiant Heat Module Replacement -
Service Request
Created: 01/09/2025
Status: Signed
Transaction ID: 1e7e9bb7-8210-4125-8a8c-df67484dd4ab
"SO 3 EEC Radiant Heat Module Replacement - Service
Request" history
0► Sundari Pilaka created the document.
01/09/2025 9:17:37 AM PST - IP address 64.165.34.3
Document was emailed to Mark Mulholland
01 /09/2025 9:17:38 AM PST
Mark Mulholland signed the document.
01/09/2025 9:19:31 AM PST - IP address 73.231.144.145:62898
Document was emailed to Nathan Vasquez
01 /09/2025 9:19:32 AM PST
v9 Nathan Vasquez signed the document.
01/09/2025 9:26:47 AM PST - IP address 64.165.34.3:37428
Document was emailed to Sundari Pilaka
01 /09/2025 9:26:48 AM PST
(i9 Sundari Pilaka signed the document.
01/09/2025 10:44:09 AM PST - IP address 64.165.34.3:31920
Document was successfully signed and filed
01/09/2025 10:44:10 AM PST