CC 11-19-2024 Item No. 14. First Quarter Financial Report FY 2024-25_Supplemental Report1
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: November 19, 2024
Agenda Item #14
Subject
City Manager’s First Quarter Financial Report for Fiscal Year (FY) 2024-25
Recommended Action
A. Accept the City Manager’s First Quarter Financial Report for Fiscal Year 2024-25; and
B. Adopt Resolution No. 24-XXX approving Budget Modification No. 2425-367, increasing
appropriations by $331,128 fund by unassigned fund balance
Background:
The below table corrects the First Quarter Budget Adjustments table in the staff report to
correct the spelling of chief.
Fund Department Revenue Expenditure
Change in
Fund
Balance
Proposal
GENERAL FUND
100 General Fund Admin Services - 50,000 (50,000) Chief Negotiator for successor agreements
100 General Fund Admin Services - 75,000 (75,000) General Liablity potential settlement costs
100 General Fund Admin Services - 10,000 (10,000) American Sign Language Translation Services
100 General Fund Innovation & Technology - 314,998 (314,998) Correctly allocate deleted IT Manager (see reduction in internal
service funds)
100 General Fund Public Works - 36,822 (36,822) Purchase of a new bio holding tank
100 General Fund Public Works - 25,000 (25,000) Replace structural column and foundation at materials bunker
100 General Fund Public Works - 24,490 (24,490) Replace leaking fire hydrant at Creekside
100 General Fund Public Works - 41,246 (41,246) QCC Spot Coolers Purchase
- 577,556 (577,556)
SPECIAL REVENUE FUNDS
260 Community Development
Block Grant
Community Development - 53,570 (53,570) Develop the 2025-2030 Consolidated Plan
- 53,570 (53,570)
INTERNAL SERVICE FUNDS
610 Innovation & Technology Innovation & Technology - (314,998) 314,998 Correcting position elimination
610 Innovation & Technology Innovation & Technology - 15,000 (15,000) Overtime
- (299,998) 299,998
TOTAL ALL FUNDS -$ 331,128$ (331,128)$
TOTAL GENERAL FUND
TOTAL SPECIAL REVENUE FUNDS
TOTAL INTERNAL SERVICE FUNDS
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Staff’s responses to questions received from councilmembers are shown in italics.
Q1: In the past, the Q1 report for work program items are also included. Please include
that. (Council member Chao)
Staff Response: The City Work Program Q1 report was published separately as an informational
memorandum on October 24, 2024. This can be found at the Informational memos web page and the
City Work Program web page. All project updates are also reflected on the City Work Program
Dashboard.
Q2: The staff report states "City staff recommends adjustments of $331,128 in new
appropriations, funded by one-time unassigned fund balance." I looked for the total
" $331,128" in the staff report and did not find where else it occurred. Please list the new
appropriations, which totals " $331,128". (Council member Chao)
Staff Response: The following table along with detailed descriptions of items requested are on page
23 of the staff report. This same chart can also be found in the First Quarter Financial Report
(Attachment A)
Q3: Staff report states "Throughout FY 2015-16 through FY 2024-25, the City applied for 43
competitive grants totaling $54.5 million. To date, the City has been awarded $32.4 million.
Also, during FY 2021-22 through FY 2024-25 the City applied for 26 non-competitive grants
totaling $4.6 million." I see a list of current grants in Attachment H. Please provide the list
of the 43 grants applied in the ten years from FY 2015-16 through FY 2024-25 and which
ones are granted for how much. Please include the matching fund required from the city
for each grant. (Council member Chao)
Staff Response: Attachment H details the status and dollar amount for the 43 Competitive Grants.
The first grant tracking list originally captured all competitive grants applied for during two fiscal
years (FY 2021-22 and FY 2022-23). Since then, staff has reported on grants applied for through
the current fiscal year. Although the grants in the spreadsheet reflect 43 competitive grants, this list
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may not include every grant applied for during FY 2015-16 through FY 2020-21. Any matching
fund requirements have been added to the tracking spreadsheet, which is provided as an attachment
to this document.
Attachments Provided with Original Staff Report:
A – Fiscal Year 2024-25 First Quarter Financial Report
B – Draft Resolution
C – Description of Carryovers and Adjustments as of September 30, 2024
D – Description of Budget Transfers as of September 30, 2024
E – First Quarter Recommended Budget Adjustments
F – FY 2023-24 Special Projects Update
G – FY 2024-25 First Quarter Special Projects Update as of September 30, 2024
H – Competitive and Non-Competitive Citywide Grants Tracking
I – FY 2024-25 First Quarter CIP Project Status
Attachments Provided with Supplemental 1:
J – Competitive Grants Revised