CC 11-19-2024 Item No. 12. Lifetime Activties Contract_Supplemental Report
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: November 19, 2024
Subject
Award a contract to Lifetime Activities Inc. for Sports Center Instruction, Court
Maintenance, and Retail Services at the Cupertino Sports Center for a total not‐to‐exceed
amount of $24,000,000.
Recommended Action
1. Award a 10‐Year contract to Lifetime Activities Inc. to provide Sports Center
Instruction, Court Maintenance, and Retail Services at the Cupertino Sports Center
for a total not‐to‐exceed amount of $24,000,000 with the estimated revenue amount
of $3,450,000; and
2. Authorize the City Manager to execute the contract with Lifetime Activities Inc.
consistent with City Council direction.
Supplemental Report
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: Since there is proposed facility changes for Cupertino Sports Center, has this item
gone to the Parks and Rec Commission for advise? (Chao)
Answer: Contracts and amendments are not reviewed by the Parks and Recreation Commission.
Q2: Some residents are not happy with the Lifetime. Has any satisfaction survey been
conducted for their services?(Chao)
Answer: Surveys are provided to participants of Lifetime on a quarterly basis. On average,
Overall Enjoyment & Quality of Instruction, 80% extremely satisfied, 20% Somewhat satisfied.
Q3: When was the last time we sought other vendors for this contract? (Chao)
Answer: As stated in the staff report on page 2, a request for proposals was issued September 6,
2024.
Q4: Whatʹs the timeline for this contract renewal? Can we do a an RFP? (Chao)
Answer: The current contract expires in December 2024. The draft agreement attached to the
staff report is the result of an RFP that was issued September 6, 2024 (See page 2 of the staff
report).
Q5: What has led to the decision to convert courts 9, 10 from tennis to pickleball? Have
other courts been considered? Will the conversion be permanent or would the courts be
double use? (Chao)
Answer: The Sports Center has received many inquiries regarding pickleball options at the Sports
Center. As stated in the staff report, “[…] move the current pickleball courts away from the near
by condominiums.” The Cupertino Sports Center has had three tennis Courts (16, 17, 18) that
are painted for pickleball since 2016. The current proposal is to return courts 16, 17, and 18,
which back up to the Commons Condominiums, back to tennis only and paint two tennis courts,
9 and 10, for pickleball. Tennis Courts 9 and 10 are on the DeAnza Blvd side of the Sports
Center. The conversion would be to pickleball only. Based on the proposal, there will be two
tennis courts painted for pickleball, instead of three.
Q6: Howʹs the current tennis court usage (Chao)?
Answer: Currently reservations for tennis courts average 570 per week with a total of 925
available reservations.
Q7: Whatʹs the percentage of Sports Center users that are Cupertino residents (Chao)?
Answer: Cupertino residents
Q8: Whatʹs the reservation policies for either the tennis courts or any newly added
pickleball courts (Chao)?
Answer: While this information is not germane to the Council’s decision in approving the
contract, staff is including the following statistics for reference. To reserve a tennis or pickleball
court you must be a member of the Cupertino Sports Center. Reservations can be made online, 7
days in advance, on a first come, first served basis.
Q9: Any consideration for the noise level of pickleball courts? (Chao)
Answer: There are currently three tennis courts at the sports center painted for pickleball. These
courts are near other tennis courts and The Commons Condominiums. Tennis is already playing
next to pickleball at the Sports Center. What the proposal does is convert the three tennis courts
painted for pickleball near The Commons back into tennis courts and only replace two of the
pickleball painted tennis courts on the street (DeAnza Blvd) side of the Sports Center. Tennis
would gain back one court from what is there now.
Q10: Any information on pickleball courts in other cities in a centralized sports facility?
(Chao)
Answer: Sunnyvale tennis center has 13 dedicated tennis courts, 2 shared use tennis/pickleball
courts, and 4 permanent pickleball courts. Staff does not have further information on other cities
at this time.
_____________________________________
Prepared by: Jennifer Koverman, Recreation Manager
Rachelle Sander, Director of Parks and Recreation
Reviewed by: Tina Kapoor, Interim Assistant City Manager
Chris Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager