October 24, 2024 - First Quarterly Update for Year Two of FY 23-25 City Work Program
CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: October 24, 2024
To: Cupertino City Council
From: Pamela Wu, City Manager
Re: First Quarterly Update for Year Two of the Fiscal Year (FY) 23-25 City Work Program
Purpose
This report focuses on City Work Program (CWP) updates from the first quarter (July –
September) for FY 2024-2025.
Background
On April 4, 2023, the City Council adopted its first two-year CWP with the expectation of
reevaluation on an annual basis. On April 3, 2024, Council reaffirmed the continuation of 11
ongoing projects and added nine new projects for the second year of the two-year CWP. These 20
projects make up the current adopted CWP (Attachment A), which can be viewed on the CWP
Dashboard at cupertino.org/cityworkprogram.
The Dashboard includes Q1 updates for all 20 projects with the addition of the following two
projects, that were also carried over from the previous CWP:
• Commission Governance Reform Package – Project Complete
• Bicycle Facilities – Project expected to be completed by June 2025
Attachment B is a printout of the Dashboard that includes updates for each project. As done with
previous quarterly updates, this update can be found on the city webpage at
cupertino.org/cityworkprogram.
Below are highlights from notable items:
Council and Commission Governance Reform Package
In March, Council adopted modifications to the Commissioner’s Handbook and made
relevant changes to the Municipal Code and Resolution relating to advisory bodies. These
changes were required to remain consistent with the City Council Procedures Manual
adopted in February 2023 and the revised Ethics Code adopted by the City Council in
November 2023. In September, staff surveyed all commissions to gather feedback on the
2
commission application to include relevant questions to better understand an applicant’s
knowledge and qualifications for the commission. The new commission applications are
complete and are scheduled to go live on the City webpage once recruitment begins in
November.
Public Safety
Automated License Plate Readers (ALPR)
On October 1, 2024, Council adopted an ALPR policy and authorized a memorandum
of understanding with Santa Clara County regarding the use of ALPRs in Cupertino.
Staff conducted outreach through the Public Safety and Technology, Information, and
Communication Commissions. The Public Safety Commission unanimously
recommended the policy, memorandum of understanding, and vendor selection for
Council adoption. Staff is currently working on executing an agreement to lease and
install 15 cameras throughout Cupertino.
Block Leader Program Enhancements
Staff has developed a framework to engage with community members and encourage
recruitment of the Block Leader Program, which includes bi-monthly focus group
meetings to engage volunteers and community members. Staff launched new
community event programs such as Block Leader organized Personal and Family
Preparedness classes and Block Party grants. Staff will continue ongoing promotion
of these programs through various outreach channels.
Poet Laureate Playbook Update
Established in 2010, the Poet Laureate program aims to introduce the benefits of poetry to the
Cupertino Community. Working closely with the Library Commission, City staff is creating
an updated Poet Laureate Playbook to help streamline processes, attract a more diverse
group of applicants, and outline clear expectations of the Poet Laureate and partnering
agencies. The Library Commission and current Poet Laureate have provided feedback on the
first draft of the updated Playbook and staff expects the Commission to approve the final
draft on December 4.
Housing Element
In September, the City received full State certification for its Housing Element. The
Department of Housing and Community Development’s (HCD) notified the City that the
adopted housing element is in full compliance with the State Housing Element Law. The
State of California requires cities to review their Housing Element every eight years to ensure
that each city can effectively achieve its Regional Housing Needs Allocation (RHNA). To
meet this requirement, the City of Cupertino must plan for the development of at least 4,588
new housing units.
Municipal Water System
On July 16, Council authorized the City Manager to execute a lease agreement with San Jose
Water Company for the operation of the Cupertino Municipal Water System. This long term
lease ensures that these services will continue for the next 12 years.
3
Speed Limit Lowering
Cities are able to lower speed limits in certain areas designated through state Assembly Bill
43. Staff have conducted studies in designated corridors with potentially high concentration
of bicyclists and pedestrians due to recent bike or ped related improvements, specifically
around Blaney, Bubb, Mary, Prospect, and McClellan Rd. Staff is currently working on
making adjustments of posted speed limit signage around these areas. This is expected to be
completed early 2025.
Support for the Unhoused
The City partnered with Santa Clara County and West Valley Community Services in order
to provide support for the Unhoused. The agreement was fully expended as of 9/30/2024.
During this time the Haven to Home program gave supportive services and case
management to 97 clients, held 2 outreach and resource fairs, and gave transportation
services to 36 clients. The Rotating Safe Car Park program was held at 2 approved sites in the
City of Cupertino: Bethel Lutheran Church and St Jude’s Episcopal Church and served a total
of 26 clients. An overview of the Haven to Home program and the Unhoused Task Force was
presented to Council at a study session on October 15, 2024. Per council direction, staff will
bring an update and recommendation to Council in October 2025.
So far, 4 of all 22 projects have been completed this Fiscal Year and 18 projects are in progress.
The breakdown is shown in the table below. Refer to Attachment B for additional details and
updates on each project listed below.
Completed In Progress
• Fiscal Procedures and
Policies Handbook
• Support for the Unhoused
• Municipal Water System
• Commission Governance
Reform Package
• Tree List – CDD
• Tree List – Public Works
• License Plate Readers
• Block Leader & Neighborhood Watch
• Preserve Existing and Develop New BMR/ELI Housing
• Whole City Policy Review
• 5G Ordinance
• Residential and Mixed Use Design Standards
• Art in Public and Private Areas
• Speed Limit Lowering
• Homestead Bike Lane Study and Safe Routes to School
• Poet Laureate Playbook Update
• Electrification Study
• Recycled Water Feasibility Study
• Sign Ordinance
• The Rise Construction Stakeholder Engagement
• Active Transportation Plan
• Bicycle Facilities
4
Next Steps
The next quarterly update will be provided in early 2025 as part of the new two-year City Work
Program discussion with Council. The proposed approach and plan for the upcoming City Work
Program discussion is being shared through a separate informational memo, published on October
24, 2024.
Sustainability Impact
There are no sustainability impacts associated with this update.
Fiscal Impact
To see the budget for each project and the total funds spent on the entire City Work Program,
visit the City Work Program Dashboard.
California Environmental Quality Act
Not applicable.
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Christopher Jensen, City Attorney
Tina Kapoor, Interim Assistant City Manager
Approved by: Pamela Wu, City Manager
Attachments:
A – FY 24-25 Adopted City Work Program
B – FY 24-25 City Work Program Q1 Dashboard Printout
Adopted April 3, 2024
#Project Description Goal
1 Tree List (CDD) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species. Sustainability and Fiscal
Strategy
2
Tree List (PW) Project Phases:
1)Review, revise, and communicate street tree list with an emphasis on appropriate trees and naƟve species.
2)Develop an Urban Forest program scope and cost for future consideraƟon.
Sustainability and Fiscal
Strategy
3 Public Safety (License Plate Readers) Deploy city‐owned license plate readers and implement policies to allow neighborhood‐owned ones. Quality of Life
4 Public Safety (Block Leader) Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active
neighborhoods.
Quality of Life
5
Preserve existing and develop new BMR/ELI Housing Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City‐owned property as
well as the County‐owned sites.
Housing
6
Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide
recommendations/updates, e.g. Green Purchasing, Property Acquisition
Public Engagement and
Transparency
7
Fiscal Procedures and Policies Handbook Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and
regulations.
Sustainability and Fiscal
Strategy
8 Support for the unhoused Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused. Housing
9
Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water
Company in September 2024.
Sustainability and Fiscal
Strategy
10 5G Ordinance Update 5G Ordinance Quality of Life
11
Residential and Mixed Use Residential Design Standards Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density
residential development
Quality of Life
12 Art in Public and Private Areas
(Proposed by Arts & Culture Commission)
Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and
developing an Art‐in‐lieu fee policy.
Quality of Life
13 Speed Limit Lowering (AB 43)
(Proposed by Bike Ped Commission)
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43 Transportation
14
Homestead Bike Lane Study & Safe Routes to School
(Proposed by Bike Ped Commission)
Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading pedestrian and bicycle
infrastructure. (The current project phase is focused on preliminary design and is funded to 35%. Future phases, when funded, will
focus on 100% plan design construction)
Transportation
15 Poet Laureate Playbook Update
(Proposed by Library Commission)
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications.
The playbook has not been updated since 2016.
Quality of Life
16 Electrification Study
(Proposed by Sustainability Commission)
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of
Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Sustainability and Fiscal
Strategy
17
Recycled Water Feasibility Study
(Proposed by Library and Sustainability Commissions)
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD.Sustainability and Fiscal
Strategy
18
Sign Ordinance Update Sign Ordinance Quality of Life
19 The Rise: Construction stakeholder engagement Improve engagement with stakeholders to ensure progress with construction and reduce barriers. Quality of Life
20
Active Transportation Plan
(Proposed by Teen, Bike Ped, and Planning Commission)
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative,
including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation
Transportation
Adopted FY 24‐25 City Work Program
Ongoing Projects
New Projects*
*Budget for new items will be considered in May 2024
Attachment A - Adopted FY 24-25 City Work Program
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget
Remaining Last Updated
$50,000 $50,000 $0.00 $50,000 7/2/2024
# Task Status Task Start Task End
%
Complete
1.2 Planning
Phase In Progress 1/1/2024 9/15/2024 95
1.3 Procurement Future 9/15/2024 1/29/2025 0
1.4 Closing
Processes Future 1/29/2025 6/29/2025 0
Updates
Commission Lead Department
Community
Development
Update
Project was on hold until after completion of
the Housing Element. Staff has worked with
Public Works on an RFP. The document is to be
finalized by both departments by Mid-October
2024; and advertised on the City's webpage in
November 2024. Consultant Bid collection will
remain open approximately 3-4 weeks.
Public Works and Planning aim to negotiate
and finalize a contract agreement and secure
a consultant in December 2024.
Staff will work with Public Works and consultant
as project continues. Scheduled community
outreach and public meetings to take place in
2025, dates TBD
Details
Sustainability and Fiscal Strategy
Tree List - Community Development
N/A
Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis
on appropriate trees and native species.
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 1
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget
Remaining Last Updated
$60,000 $60,000 $0.00 $60,000 10/14/2024
# Task Status Task Start Task End
%
Complete
1.2 Planning
Phase Complete 4/30/2023 7/30/2023 100
1.3 Procurement In Progress 7/30/2023 11/30/2024 75
1.4 Execution
Phase Future 11/30/2024 4/30/2025 0
1.5 Closing
Processes Future 4/30/2025 6/30/2025 0
Details
Sustainability and Fiscal Strategy
Tree List - Public Works
N/A
2) Review, revise, and communicate street tree list with an emphasis on appropriate trees
and native species.
3) Develop an Urban Forest program scope and cost for future consideration.
Update
Staff developed a plan to revise the City's
street tree list.
Staff currently working on RFP with hopes to
publish by Nov 2024.
Updates
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 2
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget
Remaining Last Updated
$60,000 $60,000 $0.00 $60,000 6/26/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2022 4/1/2024 100
1.3 Outreach Complete 2/1/2024 9/30/2024 100
1.4 Procurement In Progress 5/1/2024 12/30/2024 50
1.5 Execution
Phase Future 9/30/2024 12/30/2024 0
1.6 Closing
Processes Future 12/30/2024 6/30/2025 0Staff will continue to monitor data as project
continues.
Updates
Commission Lead Department
City Manager's
Office
Update
The Santa Clara County Sheriff's Office and the
Santa Clara County Board of Supervisors
approved the Automated License Plate
Readers policy in January 2024 that allows
data sharing among law enforcement
agencies.
Staff have conducted public meetings with the
TICC and Public Safety Commissions in March
2023. Staff returned to the Public Safety
Commission on 9/12/24 for a final
recommendation. City Council adopted the
Policy, authorized the MOU, and deployment
model on 10/1/24.
Staff is working to execute an agreement to
purchase cameras.
Upon contract execution, 15 cameras will be
installed throughout Cupertino.
Details
Quality of Life
License Plate Readers
Public Safety
Deploy city-owned license plate readers and implement policies to allow
neighborhood-owned ones.
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 3
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget
Remaining Last Updated
$10,000 $10,000 $0.00 $10,000 6/26/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2023 1/31/2024 100
1.3 Planning
Phase Complete 7/1/2023 6/1/2024 100
1.4 Execution
Phase In Progress 4/1/2024 5/31/2025 85
1.5 Closing
Processes Future 6/1/2025 6/30/2025 0
Details
Quality of Life
Public Safety - Block Leader and Neighborhood Watch
Public Safety
Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders
are active and expand the coverage of active neighborhoods.
Update
Staff secured a grant opportunity with CA
Volunteers to support expansion of the Block
Leader program. Staff researched and
submitted a proposal with best practices to
encourage engagement with Block Leaders,
which is modeled from the City of Saratoga.
Staff have developed a framework to engage
with community members and encourage
recruitment of the Block Leader Program. Staff
have scheduled bi-monthly focus groups to
engage volunteers and community members.
Staff launched new community engagement
programs such as Block Leader organized
Personal and Family Preparedness classes and
Block Party grants. The CA Volunteers grant
ended on September 30, 2024. Staff will
continue ongoing promotion with the website,
Block Leader Newsletter, and regular IOI
entries.
Close out pending completion of execution
phase.
Updates
Commission Lead Department
City Manager's
Office
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 4
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$250,000 $250,000 $14,703.62 $235,296.38 7/2/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2019 10/30/2019 100
1.3 Planning
Phase Complete 7/1/2021 8/16/2022 100
1.4 Outreach Complete 10/1/2021 8/16/2022 100
1.5 Procurement Complete 2/9/2021 1/31/2023 100
1.6 Execution
Phase In Progress 1/31/2023 12/30/2024 25
1.7 Closing
Processes Future 1/30/2025 1/30/2025 0
City Council selected developer through
approval of an ENA for the Mary Avenue Site in
February. Next steps include approve time sheet
and enter into Disposition and Development
Agreement early Winter 2024.
Will present final DDA to Council at the end of
winter 2024. Construction will commence.
Details
Housing
Preserve existing and develop new BMR/ELI Housing
Planning
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low
Income) and BMR housing units for Developmentally disabled individuals (IDD) on City-
Owned property as well as the County-owned sites.
Update
Researched need for ELI developmentally
disabled housing and
moderate income housing and determined
possible City locations.
Scoped affordable housing project with non-
profits/developers and worked with Public Works
to determine feasibility of project on City sites.
Had Council study session March 15. RFP was
released in August .
Marketed City's capital housing funds for
development of affordable housing.
Evaluated Notice of Financial Assistance (NOFA)
applications. One responses to the RFP was
received in October and staff is evaluating next
steps in the execution phase.
Updates
Commission Lead Department
Community
Development
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 5
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$10,000 $10,000 $10,000 $0.00 7/23/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 11/1/2023 9/11/2024 100
1.3 Execution
Phase In Progress 10/7/2024 11/19/2024 95
1.5 Closing
Processes In Progress 10/7/2024 11/30/2024 90
Update
Staff gathered and submited policies to the City's
internal auditor, Moss Adams, for review. The
auditor issued a report with recommendations.
Staff will review final internal auditor report on
Whole City Policy inventory with Audit Committee
October 2024. Staff will bring this item to Council
in November 2024.
Whole City Policy document will be finalized and
compiled.
Updates
Details
Public Engagement & Transparency
Whole City Policy Review
N/A
Repeat the 2013 process of compiling and reviewing all City Policies including 1)
Administrative and 2) Council policies and provide recommendations/updates, e.g. Green
Purchasing, Property Acquisition
Commission Lead Department
Administrative
Services
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 6
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$45,000 $45,000 $45,000 $0.00 7/2/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2023 8/30/2023 100
1.3 Execution
Phase Complete 9/1/2023 4/30/2024 100
1.4 Closing
Processes Complete 6/30/2024 6/30/2024 100
Update
Staff reviewed Moss Adams' observations and
recommendations identified in the fiscal policy
inventory gap analysis report.
All high-risk policies identified in the fiscal policy
inventory gap analysis report by the City's internal
auditor have been revised and
adopted. Staff will continue to finalize edits to
existing policies identified as medium to low risk.
Project is complete.
Updates
Details
Sustainability and Fiscal Strategy
Fiscal Procedures and Policies Handbook
N/A
Develop the handbook to ensure standardization of accounting, budget,
investment, procurement policies, procedures, rules and regulations.
Commission Lead Department
Administrative
Services
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 7
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$50,000 $50,000 $50,000 $0.00 10/7/2024
# Task Status Task Start Task End
%
Complete
1.2 Planning
Phase Complete 7/1/2023 7/18/2023 100
1.3 Execution
Phase Complete 7/18/2023 9/30/2024 100
1.4 Closing
Processes Complete 9/30/2024 9/30/2024 100
Details
Housing
Support for the Unhoused
Housing
Collaborate and fund jointly with West Valley efforts to address regional needs and
find workable support for the Unhoused.
Update
City has partnered with Santa Clara County and
West Valley
Community Services in order to provide support
for the Unhoused.
Services are ongoing to assist Unhoused residents
in Cupertino with case management and social
services, as well as with their vehicle needs, in
partnership with Santa Clara County and West
Valley Community Services. The agreement was
fully expended as of 9/30/2024
Throughout FY23-24 the Haven to Home program
gave supportive services and case management
to 97 clients, held 2 outreach and resource fairs,
and gave transportaiton services to 36 clients. The
Rotating Safe Car Park program was held at 2
approved sites in the CIty of Cupertino: Bethel
Lutheran Church and St Judes Episcopal Church
and served a total of 26 clients.
Updates
Commission Lead Department
Community
Development
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 8
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$181,500 $181,500 $168,498 $13,002 7/11/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 11/2/2020 7/1/2021 100
1.3 Planning
Phase Complete 9/21/2021 9/30/2024 100
1.4 Closing
Processes Complete 8/6/2024 9/30/2024 100
Update
Researched Legal and other requirements if
system is leased, sold or City Operated in the
future.
Original RFP issued on 12/14/21. RFP process was
canceled on 3/3/22 and then re-issued in July
2023. Staff presented a new lease agreement to
the City Council in July 2024.
City Council approved a new 12-year lease
agreement in July. Project is now Complete.
Updates
Details
Sustainability and Fiscal Strategy
Municipal Water System FY 23
N/A
To analyze and recommend options for the continued operation of the system currently and
at the end of lease with San Jose Water Company in September 2024.
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 9
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$0 $250,000 $0 $250,000 7/2/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2022 9/30/2022 100
1.3 Planning
Phase In Progress 4/1/2023 1/1/2025 90
1.4 Closing
Processes Future 1/1/2025 2/28/2025 0
Update
Researched 5G ordinance regulations in other
cities.
Staff is finalizing a municipal code update based
on input from City Council at the 12/6/22 CC
meeting. This update will govern the installation of
wireless small cell facilities within the Public Right
of Way. This will go to Council by Spring 2025.
Updates
Details
Quality of Life
5G Ordinance
N/A
Adopt regulations based on aesthetics.
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 10
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$240,000 $240,000 $50,274 $189,726 6/24/2024
# Task Status Task Start Task End
%
Complete
1.2 Procurement Complete 10/9/2020 4/30/2024 100
1.3 Outreach Future 12/1/2024 2/28/2025 0
1.4 Execution
Phase Future 2/28/2025 6/27/2025 0
1.5 Closing
Processes Future 6/30/2025 7/7/2025 0Complete project
Update
RFP sent out in Oct 2020. Proposals evaluated and
RRM Design Group was selected for this project,
but was put on hold in October 2023. RRM Design
Group contract terminated in late 2023. Council
approved a new agreement with Placeworks in
April 2024.
Staff will be conducting outreach after project
kickoff.
Project review and approval by Planning
Commission and City Council prior to the end of
the fiscal year 24-25.
Updates
Details
Quality of Life
Residential and Mixed Use Residential Design Standards FY 23
Planning
Create objective design standards for residential and mixed-use residential projects,
including ensuring adequate buffers from neighboring low-density residential development.
Commission Lead Department
Community
Development
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 11
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$10,000 $10,000 $0 $10,000
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 1/30/2024 8/30/2024 100
1.3 Planning
Phase In Progress 9/1/2024 1/10/2025 50
1.4 Procurement Future 1/10/2025 4/30/2025 0
1.5 Execution
Phase Future 4/1/2025 5/30/2025 0
1.6 Closing
Processes Future 5/31/2025 6/30/2025 0
This will be brought to the City Council for a First
and Second Reading.
Muni Code will be updated based on Council
direction.
Update
Research was compled by CDD and CIP Staff.
Examined multiple Bay Area jurisdictions.
Study session held at the 9/23/24 Arts and Culture
Commission. Staff will return in early 2025 with
modifications to the existing policy and Municipal
Code for the Commission's review.
Planning Commission and City Council to review
Arts and Culture Commission recommendations.
Updates
Details
Quality of Life
Art in Public and Private Areas
Arts & Culture
Revisit Municipal Code standards for art in public and private development, including the sta
ndards in the Municipal Code and developing an Art-in-lieu fee policy.
Commission Lead Department
Community
Development
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 12
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$0 $0 $0 $0
# Task Status Task Start Task End
%
Complete
1.2 Planning
Phase Complete 7/1/2024 7/1/2024 100
1.3 Execution
Phase In Progress 7/1/2024 12/31/2024 10
1.4 Closing
Processes Future 1/1/2025 1/1/2025 0
Update
Studies on designated corridors with potentially
high concentration of bikes and peds due to
recent bike or ped related improvements
(Blaney, Bubb, Mary, Prospect, McClellan)
Adjustment of posted speed limits in the field.
Completion of CWP.
Updates
Details
Transportation
Speed Limit Lowering
Bicycle Pedestrian
Revisit Municipal Code standards for art in public and private development, including the sta
ndards in the Municipal Code and developing an Art-in-lieu fee policy.
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 13
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$0 $0 $0 $0
# Task Status Task Start Task End
%
Complete
1.2 Outreach Complete 7/1/2024 7/8/2024 100
1.3 Execution
Phase In Progress 7/1/2024 9/11/2024 90
1.4 Closing
Processes In Progress 7/1/2024 5/16/2025 50
Update
Staff has been coordinating with VTA, Sunnyvale,
Los Altos, Santa Clara County, Schools and other
stakeholder groups since 12/2023. Project
currently funded for 35% design drawings.
Completion of current project includes 35%
design drawings. Final comment submittal of 35%
design anticipated 9/11/2024.
This CWP wil close upon receipt of environmental
clearance, expected 5/16/25. Staff will continue
to support the project through completion once/if
additinal funding is identified. Staff will continue
to support efforts to identify funding sources.
Updates
Details
Transportation
Homestead Bike Lane Study & Safe Routes to School
Bicycle Pedestrian
Support collaboration efforts on multi-jurisdictional projects along Homestead Road that include upgrading
pedestrian and bicycle infrastructure. (The current project phase is focused on preliminary design and is
funded to 35%. Future phases, when funded, will focus on 100% plan design construction)
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 14
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$0 $0 $0 $0 10/14/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2024 8/1/2024 100
1.3 Execution
Phase In Progress 8/7/2024 12/4/2024 14
1.4 Closing
Processes Future 2/5/2025 6/30/2025 0
Update
City Staff researched similar Poet Laureate
programs from other Bay Area agencies.
City Staff presented the first draft of the Poet
Laureate Playbook and logo to the Library
Commission and current Poet Laureate to receive
feedback. City Staff will update the Playbook and
present the final draft to the Library Commission
for approval.
The Library Commission will appoint a Poet
Laureate Sub-Committee to facilitate the
recruitment and selection process for next Poet
Laureate using the updated Poet Laureate
Playbook.
Updates
Details
Quality of Life
Poet Laureate Playbook
Library
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and
expand applicant qualifications. The playbook has not been updated since 2016.
Commission Lead Department
Parks and
Recreation
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 15
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$50,000 $50,000 $36,057 $13,943 10/10/2024
# Task Status Task Start Task End
%
Complete
1.1 Research In Progress 1/31/2024 4/1/2025 60
1.2 Execution
Phase In Progress 5/1/2024 12/31/2024 95
1.3 Design Phase In Progress 1/31/2024 4/1/2025 30
1.4 Outreach In Progress 8/1/2024 6/30/2025 40
1.5 Execution
Phase Future 4/1/2025 6/30/2025 0
1.6 Closing
Processes Future 6/30/2025 6/30/2025 0
Policy outreach for existing building electrification
is in progress. Workshops and stakeholder calls
with local businesses have been completed.
Residential outreach campaign and survey
coming soon.
Draft policy for existing buildings electrification
will be developed based on feedback from
community and regional approach.
Project will be completed, upon policy adoption
Update
Researched and coordinated with neighboring
jurisdictions about policy options for new and
existing buildings. Hired consultant existing
building policy options. The conversation is on-
going.
In light of the recent legal rulings, a Reach Code
replacement for new building electrification was
presented to City Council and approved. CEC
and CBSC must approve the code before going
into effect.
Policy options for existing buildings are being
assessed in partnership with regional jurisdictions
and contractors.
Updates
Details
Sustainability and Fiscal Strategy
Electrification Study
Sustainability
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options
for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification
efforts.
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 16
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$200,000 $200,000 $0 $200,000 10/14/2024
# Task Status Task Start Task End
%
Complete
1.2 Planning
Phase In Progress 10/15/2024 12/31/2024 10
1.3 Execution
Phase Future 1/11/2025 9/30/2025 0
1.4 Closing
Processes Future 10/1/2025 10/17/2025 0
Update
Staff drafting the RFP with hopes to issue before
Dec 2024
Development of recycled water feasibility study
Project closeout
Updates
Details
Sustainability and Fiscal Strategy
Recycled Water Feasibility Study
Sustainability
Develop Recycled Water Feasibility Study.
Include Blackberry Farm focus and extension of recycled water from SCVWD.
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 17
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$200,000 $200,000 $0 $200,000
# Task Status Task Start Task End
%
Complete
1.2 Procurement Future 1/2/2025 1/31/2025 0
1.3 Research Future 2/1/2025 3/31/2025 0
1.4 Design Phase Future 4/1/2025 5/31/2025 0
1.5 Outreach Future 5/1/2025 6/30/2025 0
1.6 Execution
Phase Future 7/1/2025 10/1/2025 0
Outreach with community and businesses
Draft Ordinances/hearings
Update
RFP for services anticipated in Jan 2025
Determine what needs to be changed
Determine what changes may be proposed
Updates
Details
Quality of Life
Sign Ordinance
N/A
Update Sign Ordinance
Commission Lead Department
Community
Development
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 18
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$100,000 $100,000 $0 $100,000
# Task Status Task Start Task End
%
Complete
1.2 Procurement Complete 5/1/2024 5/14/2024 100
1.3 Execution
Phase In Progress 5/15/2024 12/31/2024 50
1.4 Closing
Processes Future 12/31/2024 12/31/2024 0
Update
The City executed an agreement for Real Estate
Project Management Support to support staff's
efforts related to The Rise construction project.
In July, Council voted on an agreement
regarding the payment of impact fees by the Rise
Project. In September, the Silicon Valley Business
Journal recognized The Rise during the 2024
Structures Awards. In October, the City issued a
grading permit to prepare the site for future work
to begin in late Fall.
The City will continue engagement with this
project on an ongoing basis.
Updates
Details
Quality of Life
The Rise: Construction Stakeholder Engagement
N/A
Improve engagement with stakeholders to ensure progress with construction and
reduce barriers.
Commission Lead Department
City Manager's
Office
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 19
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$300,000 $300,000 $0 $300,000
# Task Status Task Start Task End
%
Complete
1.2 Procurement In Progress 7/1/2024 12/31/2024 75
1.3 Execution
Phase Future 12/1/2024 5/31/2026 0
1.4 Closing
Processes Future 6/1/2026 6/30/2026 0
Update
Proposals received and being evaluated.
Agreement expected to be executed December
2024.
Plan development phase. Will include significant
outreach and meetings with BPC.
City Council adoption of Plan.
Updates
Details
Transportation
Active Transportation Plan
N/A
This item is a consolidation of existing and new transportation efforts aiming to further goals
outlined in the City's Vision Zero Initiative, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better
interface between all modes of transportation
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 20
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$0 $0 $0 $0 7/2/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 7/1/2023 3/30/2024 100
1.3 Execution
Phase Complete 2/1/2024 5/30/2024 100
1.4 Outreach Complete 3/5/2024 9/30/2024 100
1.5 Closing
Processes Complete 10/1/2024 10/20/2024 100New applications are available for the next round
of Commission Recruitment, which will begin in
November.
Update
Staff researched commission info from other
cities.
Staff presented this item to the City Council at the
3/5 City Council meeting. At this meeting,
Council adopted amendments to the Muni Code,
Commission resolution, and Commissioners
Handbook.
Staff surveyed commissioners on new criteria
questions for new applicants.
Updates
Details
Public Engagement & Transparency
Commission Governance Reform Package
N/A
1. Revised Commissioner’s Handbook to align it with Council Procedures Manual
2. Investigate & report back on incidents of violations of the Muni Code re: the Commission-
Staff relationship
3. Realignment of Commissioner terms of office
4. Establishment/revision of commissioner qualifications
Commission Lead Department
City Manager's
Office
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 21
Estimated
Budget
Allocated
Budget
Budget
Expended/
Encumbered
Budget Remaining Last Updated
$50,000 $50,000 $0 $50,000 7/7/2024
# Task Status Task Start Task End
%
Complete
1.2 Research Complete 10/5/2022 2/15/2023 100
1.3 Outreach In Progress 10/19/2022 10/16/2024 60
1.4 Planning
Phase In Progress 9/4/2023 10/31/2024 28
1.5 Execution
Phase Future 7/31/2024 6/30/2025 0
1.6 Closing
Processes Future 6/30/2025 6/30/2025 0
Purchase and install bike racks
Project will be complete once bike racks are
installed.
Update
Research bike rack and installation requirements
Gathering feedback and recommendations from
commissions
BPC Subcommittee and Rotary performing
outreach with private
businesses to allow bike rack installation on
private property.
Updates
Details
Transportation
Bicycle Facilities FY 23
Bicycle Pedestrian
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Commission Lead Department
Public Works
Attachment B - FY 24-25 City Work Program Q1 Dashboard Printout
Page 22