May 30, 2024 - De Anza College Internship Program
CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: May 30, 2024
To: Cupertino City Council
From: Teri Gerhardt, CGCIO, Chief Technology Officer
Re: De Anza College Internship Program
Background
The Council approved the 2022-2023 City Work Program, including a Student Internship
Program initially planned for a three-month summer internship. However, during
implementation, it was extended to one year to benefit both students and the city, with a
focus on college-level students.
Following the decision to focus on retaining college-level interns, the city management
team engaged with De Anza College in late 2022 to discuss potential internship
opportunities for De Anza students within the City of Cupertino. The promising
outcome led to the agreement being executed in November 2023.
Program Initiation: The program was officially initiated in December 2023 with a
kickoff meeting to review the defined processes and procedures. The city provided job
descriptions for various intern roles, including IT Support, Website, Video Broadcast,
Economic Development, Accounting, and Human Resources Interns.
Financial Review and Adjustment: A purchase order was initially submitted to De
Anza College for $160,000. However, after De Anza College received a federal grant to
fund most of the program and the details of the program materialized, we were able to
structure a more cost-effective solution; we have determined the program's actual cost to
be less than $100 per month per student. Based on this, we have reduced the amount of
the agreement from $160,000 to $20,000 (7 students/month for 3 years).
Current Status: The program commenced in February 2024 with two student interns.
Since then, the staff has collaborated with De Anza College to fill three of the five
vacancies currently pending eligibility verification from the college.
This pilot program will span two years, after which an evaluation will be conducted to
determine the feasibility of its continuation.
Sustainability Impact
No sustainability impacts.
Fiscal Impact
The cost of the program was reduced by $140,000 to $20,000 for three years.
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Teri Gerhardt, CGCIO, Chief Technology Officer
Reviewed by: Bill Mitchell, Chief Technology Officer
Approved for Submission by: Pamela Wu, City Manager
Attachments: None
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
11
Consider options to develop ELI and
BMR housing units for Developmentally
Disabled individuals on City-owned
property along Mary Avenue as well as
the County-owned Outback Steakhouse
location
-Consider strategies to preserve existing
BMR units
Amended at April 21 Council Meeting
Current City Work Program Item
Proposed to continue by Housing
Commission
Identify ways to build ELI and BMR
units for developmentally
disabled. Investigate additional
sites for BMR or ELI housing.
33555214.2
11
Lawrence Mitty Park Implementation
Plan
Current City Work Program Item
(Also Part of CIP)
Development project for
Lawrence Mitty will be included in
the CIP. Programming, Outreach,
& Design with outreach expected
to start by Q3 FY 21-22.53535214.2
11
Memorial Park Improvements
Current City Work Program Item
Proposed to continue by Parks and
Recreation Commission
(Also Part of CIP)
Implement projects for Memorial
Park improvements including:
1. Memorial Park - Pond
Repurposing
2. Memorial Park - Amphitheater
Improvements
3. Memorial Park - Specific Plan
Design
35355214.2
45
2) Homeless Jobs Program
Current City Work Program Item
Proposed to continue by Housing
Commission
Create a jobs program for up to 2
individuals for 6 months.
33335173.4
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
1
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
411
10455 Torre Avenue Improvements
Programming & Feasibility
Current City Work Program Item
(Also Part of CIP)
Program, plan, and build facility
improvements, including seismic,
utility and ADA upgrades, for the
long-term use of this facility. The
scope of work will include public
outreach, programming,
planning, design, and
construction.
51533173.4
61
1) Dogs Off Leash Area (DOLA)
Current City Work Program Item
Proposed to continue by Parks and
Recreation Commission
Standardize the process to create
DOLA trial programs, with no
more than two trials running at a
time. Respond and evaluate
community-driven DOLA
proposals to implement
additional DOLAs throughout the
City. Two new trials should start as
soon as feasible, and the new trial
should last about 6 months unless
the trial is adjacent to an athletic
field or playground or there are
other unexpected considerations.
33333153
614
Seismic Retrofits and Upgrades to
Existing City Hall (formerly "Investigate
Alternatives to City Hall")
Current City Work Program Item
(Also Part of CIP)
Examine seismic retrofits,
upgrades, and remodels to
existing City Hall. Remove
allocations from budget to a new
City Hall.33351153
67
Study Session on City-Owned Properties
Added at April 5 Council Meeting
Inventory and assess existing
facilities and prepare a long-
range planning report for three
City-owned properties (Blesch,
Byrne, and Stocklemeir)
33513153
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
2
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
611
Support for the Unhoused
Amended at April 21 Council Meeting
Councilmember Proposal
Formulate a City plan to leverage
County resources and advocate
for funding to address the issue of
the unhoused and how to
provide services in as effective a
manner as possible with the
resources available. A specific
plan would be generated which
includes consideration and
recommendations for:
- Work with the County and
relevant agencies to promote
facility development with
supportive services. With non-
profit organization partnership,
assist the County to identify
space and a plan for supportive
space with an ultimate aim to
provide a pathway to permanent
sustained housing would be
made.
- Funding strategy. This would
require significant resources, but
the social costs of not addressing
this growing issue are more
significant. With grant money and
possible private partnerships
available, the deliverable here
would be to provide the City, in
partnership with the County, with
actionable recommendations for
securing financial support for this
program.
- Make significant attempt to
align with the SCC roadmap
51333153
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
3
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
66
2) Vision Zero
Current City Work Program Item
Proposed to continue by Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of
eliminating fatalities on Cupertino
roadways. Special emphasis will
be placed on routes to, and
streets surrounding, Cupertino
schools.
33333153
11 11
RHNA related General Plan updates and
rezoning (Housing Element)
Amended at April 21 Council Meeting
Review preliminary RHNA
numbers. Look at strategies for
RHNA compliance including
evaluating sites for potential
upzoning, and jobs-housing ratio
and statistics. Identify Priority
Housing sites, update Housing
Element and complete rezoning
by September 2023.
Consider Heart of the City Items
from 2019-20 Work Program as
appropriate:
Amend the Heart of the City
Specific Plan:
1) For clarifications to the
minimum street side setback
requirements
2) To review street tree
requirements to allow larger trees,
increase diversity of tree type and
encourage drought-tolerant and
native tree types
3) Update sections such as transit
corridors in the City
4) Maintain existing setbacks and
consider minimum retail
percentage to maintain a
commercial strip
05153142.8
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
4
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
13 14
2) 5G Ordinance
Planning Commission Proposal
Adopt regulations based on
aesthetics.31333132.6
11 8
Student Internship Program
Councilmember Proposal
Implement a trial student summer
internship program with the City
of Cupertino. Initial year will be on
a limited basis. If approved,
applications will be sought for
one-, two- or three-week
internships during the summer,
with applications to be released
in mid-July. Internships will be
project-focused, with
participating City departments
asked to identify a specific
project or projects that a student
intern can undertake. The
internships will have a common
start date, and include an
orientation, group activities and
exit interviews.
Alternatively, if the time and
resources do not permit the City
to run a trial program in the
upcoming summer of the fiscal
year (i.e., Summer 2022), Council
may form a subcommittee to
share practices for student
internships, and to bring a report
back to Council at the end of
Summer 2022 with
recommendations as part of the
initiation of a student internship
program in Summer 2023.
53303142.8
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
5
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
14 8
Cupertino Store Implementation
Amended at April 21 Council Meeting
Implement the Cupertino Store
plan. This would include
identifying a location if one is not
identified in fiscal year 2021-2022.
With some help from the Fine Arts
Commission for some of the items
with art designed by community
members, items would be
designed and selected for the
store, for sale to the public, and
also available for exchange
purposes for formal delegations
to and from the City, with an at-
cost charge structure for the
latter purposes. For the 2022-2023
FY, the Cupertino store will be
online only. Staff will present a
plan to the Council on item
selection and art design
selection.
53013122.4
14 18
Review and Update General Plan (GP)
and Municipal Code
Current City Work Program Item
Also proposed to continue by Planning
Commission
1. Amend General Plan &
Municipal Code & zoning code to
provide objective standards as
identified in 2019/2020 evaluation.
2. Re-evaluate the Heart of the
City Specific Plan for sections of
the plan that could be clarified
and updated easily with
objective standards.
35301122.4
14 14
Senior Strategy
Current City Work Program Item
Address the needs of seniors in
collaboration with the City
Council and Commissions. Needs
to address include technology
resources, housing, food supply,
transportation, and mental and
physical health and wellbeing.
Administer a second in-depth
senior survey to learn about senior
needs (including aging in place
and elder financial abuse).
03333122.4
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
6
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
17 8
Integrated Plan for Community
Engagement
Councilmember Proposal
Create Integrated Plan and
Database for Community
Engagement so that we do no
start from scratch with each
project. The plan should include
all possible outreach channels,
traditional media, newspaper,
including Chinese and other
languages, City Channel, the
Scene, social media and
influencers. community leaders,
community groups, HOAs, block
leader programs, Chamber and
other business groups etc. Explore
the possibility for Library and
Community Engagement
Commission so that the Library
Commission could help review
and update this plan as needed.
05105112.2
18 14
Lehigh and Stevens Creek Quarry
Current City Work Program Item
Monitor and report on Lehigh and
Stevens Creek Quarries. Utilize IOT
sensors to measure noise,
particulate, and pollution levels
at Lehigh and Stevens Creek
Quarry.
31303102
19 27
1) Bicycle Facilities
Bike Ped Commission Proposal
Increase the inventory of bicycle
facilities and amenities, such as
bike racks, citywide.
3113191.8
19 43
Municipal Water System
Current City Work Program Item
To analyze and recommend
options for the continued
operation of the system currently
and at the end of lease with San
Jose Water Company in
September 2024.
3050191.8
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
7
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
21 20
Development Accountability
Current City Work Program Item
Proposed to continue by Planning
Commission
Analyze methods to limit the
implementation timeline for
entitled/future projects and
encourage development.
Monitor implementation of
development agreements and
conditions of approval. Review
and establish accountability in
the project approval process.
1510181.6
21 24
Electrification Study
Staff Proposal
Sustainability Commission Proposal
Conduct public outreach, policy
research, and coordinate with
regional efforts to develop policy
options for electrification of
Cupertino's buildings and
transportation systems.
1013381.6
21 20
Residential and Mixed-Use Residential
Design Standards
Current City Work Program Item
Proposed to continue by Planning
Commission
Create objective design
standards for residential and
mixed-use residential projects,
including ensuring adequate
buffers from neighboring low-
density residential development.
1330181.6
21 39
Blackberry Farm Golf Course Needs
Assessment
Current City Work Program Item
(Also Part of CIP)
Determine short-term and long-
term improvements to the golf
course and amenities.1033181.6
25 27
3) Community Engagement on
Alternative Transportation and Parking
Library Commission Proposal
Educate and encourage resident
use of alternative transportation
to the Library. Install signage to
point to overflow parking at
Eaton Elementary school.
3310071.4
25 24
Visitor Center
Councilmember Proposal
Develop an online visitor
center/guide so that visitors to
Cupertino know where to go.
Ideally a (digital) map to identify
locations to visit or for photo ops
to post on social media.
3111171.4
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
8
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
27 18
Analyze Potential Revenue Measures
Staff Proposal
Analyze potential revenue
measures, such as transient
occupancy tax, sales tax,
property tax, and utility users tax,
to address possible future
financing challenges.
0105061.2
27 24
2) Artwork at the Library/Exhibits/Poetry
and Art Day
Library Commission Proposal
Collaborate with groups such as
the Fine Arts Commission and
Cupertino Poet Laureate to
display artwork, including exhibits,
at the Library.
Exhibits could potentially be
around the library and in the new
programming space. Examples
could be potential galleries, a
poetry/art show, cultural
documents and artifacts, or other
fascinating exhibits.
1310161.2
27 33
Hybrid Meeting for City Council and
Commission Meetings
Councilmember Proposal
Develop policy and infrastrcture
to allow hybrid meetings for both
City Council, Commission
meetings and future community
workshops. This allows seniors,
caretakers, parents with young
children to participate and
k
0330061.2
27 33
Lawson Middle School Bikeway
Staff Proposal
Retain consultant to prepare
feasibility study which will
evaluate alternatives that
provide a separated bike path for
students riding to Lawson Middle
School. Feasibility cost will be
$40,000.
0003361.2
31 39
4) Cybersecurity Public Education
Technology Information and
Communications Commission Proposal
Provide education on
cybersecurity to City residents,
guests and businesses. 1031051
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
9
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
31 39
4) Housing Programs for De Anza
College Students
Previous City Work Program Item
Housing Commission Proposal
Continue participation in De Anza
College’s student housing
assistance program.
3101051
31 29
Safe Gun Storage Ordinance
Staff Proposal
Public Safety Commission Proposal
Research best practices for safe
gun storage from neighboring
jurisdictions. Adopt safe gun
storage ordinance to increase
public safety for residents.
1003151
31 33
Shuttle Bus Pilot Program Implementation
Current City Work Program Item
Community shuttle bus 18-month
pilot program to increase
connectivity throughout the City,
nearby medical locations, and
Caltrain in Sunnyvale. Explore
complimentary opportunities to
expand into other cities.
0103151
35 43
Intergenerational Engagement
Councilmember Proposal
Many seniors have a wealth of
lifelong experiences. Many teens
do not have grandparents
nearby. Activities cross
generations could benefit both.
Schools could engage seniors in
the community to attend school
open house or serve as
volunteers, such as reading
partners.
1111040.8
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
10
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
35 29
1) License Plate Readers
Public Safety Commission Proposal
Technology Information and
Communications Commission Proposal
1. Research Automated License
Plate Reader (ALPR) systems
2. Research state laws, privacy
concerns, and regulations related
to ALPR
3. Compare fixed location,
mobile (in-car), and portable
(trailer ALPRs)
4. Identify outreach and
engagement strategies used by
other jurisdictions using ALPR
5. Assess locations for fixed ALPR
in Cupertino
6. Estimate ALPR costs for
installation, monitoring, and
maintenance
(Consider: Cameras, LPR, Safe-
Exchange Zone, Pilot cameras in
a residential areas, and
commercial developments
Research best practices from
other similar jurisdictions)
7. In partnership with the County
Sheriff, install ALPR devices for the
automated detection of license
plates. This data will only be for
official law enforcement
purposes, including identifying
stolen or wanted vehicles, stolen
license plates and missing
persons. It may also be used to
gather information related to
active warrants, homeland
security, electronic surveillance,
suspect interdiction, and stolen
property recovery.
40.810111
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
11
6/7/22
Final
Priority #
5/17/22
Priority #Project/Task* Project Objective Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SUM AVERAGE
Final Priority Ranking for Adopted FY 2022-2023 City Work Program
35 39
Sign Ordinance Update
Current City Work Program Item
Proposed to continue by Planning
Commission
Update existing provisions,
particularly in the temporary sign
regulations.1003040.8
35 29
Youth Who Work
Councilmember Proposal
Encourage more youth and
young adults in schools to work
and also help small businesses to
reduce the burden caused higher
minimum wages. For example,
the City could provide $2/hour to
compensate local small
businesses.
0300140.8
* Project/Tasks with a number in front represent the Commission's prioritization
ATTACHMENT A
12