CC Resolution No. 8551
RESOliJTION NO. 8551
A RESOliJTION OF THE CITY <XXJNCIL OF '!HE CITY OF aJPERTINO
APPROII'IK; DESTRUCI'ION OF CER'I2UN REOJRDS
(CITY CŒRK AND CXDE ENFœCEMENT)
WHEREAS, the City Council did by adoption of Resolution No. 3803
establish rules and regulations for records retention and destruction; and
WHEREAS, it has been detennined that certain records in excess of trNo
years old no longer amtain data of any historical or administrative
significance; and
WHEREAS, the departmental request for pennission to destroy all said
records in excess of trNo years old has been awroved by the City Clerk and
the City Attorney pursuant to Resolution No. 3803;
N::M, THEREFORE, BE IT RESOLVED that the City Council of the City of
CUpertino authorizes destruction of the records specified in the schedule
attached hereto.
PASSED AND ADOf>.11ill at a regular meeting of the City Council of the City
of CUpertino this 2nd day of December , 1991 by the fOllowing
vote:
vote Members of the City Council
AYES: Dean, Goldman, Koppel, Szabo, Sorensen
NJES: None
ABSENT: None
ABSTAIN: None
A'l'I'EST: APPROVED:
/s/ Dorothy Cornelius
City Clerk
/s/ Lauralee Sorensen
Mayor, City of CUpertino
City Clerks Department
1t34l
Drawer No. 1
ChIunological File, July 1987 07/01/87 07/31/87
ChIunological File, June 1987 06/0l/87 06/30/87
Chronological File, May 1987 05/04/87 OS/29/87
Chronological File, Aug. 1987 08/03/87 08/31/87
ChIunological File, Sept 1987 09/01/87 11/06/87
ChIunological File, Oct. 1987 lO/01/87 10/27/87
ChIunological File, Nov. 1987 11/02/87 11/30/87
Chronological File, Dec. 1987 12/01/87 12/31/87
Chronological File, Feb. 1988 02/01/88 02/26/88
ChIunological File, Jan. 1988 01/04/88 01/28/88
ChIunological File, Apr. 1988 04/01/88 04/23/88
Chronological File, Mar. 1988 03/01/88 03/31/88
ChIunological File, Jul. 1988 07/0l/88 07/18/88
ChIunological File, Jun. 1988 06/02/88 06/30/88
ChIunological File, May. 1988 05/02/88 05/31/88
ChIunological File, Oct. 1988 lO/03/88 10/31/88
Chronological File, Aug. 1988 08/0l/88 08/31/88
Chronological File, Dec. 1988 11/29/88 12/30/88
ChIunological File, Nov. 1988 11/02/88 12/23/88
ChIunological File, Sep. 1988 09/0l/88 09/23/88
10l Reoords Managanent Retention 01/26/82 lO/06/86
l02 Insurance (Auto 1981 - 1986 Expired
policies ) 01/01/81 06/23/86
104 City Managers Reports 1987 l2/30/86 l2/03/87
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l05
106
City Clerks Report 1987
Below Market Rate 1985
l06.4 Camnmity Dev. Grant, (Block program 1985,
1986, 1987.)
107.2 Waste Disposal AD HOC Calm. IDng Tenn -
Disposal.
107.3 Waste Disposal AD HOC Calm. lDng Tenn -
Disposal.
END Dréi\NeI' no. 1
08/l7/87
01/02/85 09/01/85
01/16/85 12/14/87
07/22/83 02/29/86
07/10/84 04/07/86
City Clerks Department
#341
Dréi\NeI' #2
l07
Project Feasibility Report, N. Santa Clara
Solid Waste.
09/0l/83
l08.l Guadalupe Co=idor and Alternative Analysis. 07/02/82
112
113
114
115
117
118
119
120
120
l22
l23
Santa Clara Valley Water District 1987
Parks
lDsAltosGartJage
Corporation Yard
Insurance Expired policies
Public utilities 1988 / 1989
Mercedes Tank Reroating 1984 / 1985
M:mthly Treasure's Budget report 1989
Finance 1986 - 1987
Managemant Cœpensation
Business License 1987
l23.l Bingo permit 1985 - 1986
124
l26
129
130
Library Ccmnission 1985 - 1986
Landscaping / Trees 1977 - 1986
Santa Clara County Library 1986
Public Safety Ccmnission 1979 - 1986
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02/05/87 11/12/87
06/30/78 02/l8/82
ll/27/72 05/12/86
12/01/80 03/21/83
09/01/80 03/2l/83
05/10/88 08/15/89
03/11/86 04/07/86
01/l2/89 11/15/89
01/06/86 10/19/87
09/06/77 10/05/87
01/07/87 01/15/87
l2/04/85 12/09/87
06/ll/85 10/09/86
09/30/77 08/26/86
02/17/84 ll/26/86
11/09/79 Ol/09/86
135 BAS Hanes 04/l5/85 03/18/83
l37 Regnart Canyon 1979 - 1983 05/07/79 03/18/83
142 see Applications -arptyfile-
143 Midperminsula Regional open space
District 1977 - 1985 07/07/77 04/17/85
146 Valloo Park 03/11/75 12/05/83
l48 Brown, Joseph 01/06/86
l50 Iafoo Agendas 01/09/85 09/10/86
150 Armexation 08/07/85 11/09/88
l55 Schrato Berg - Four Phase 09/16/77 08/26/87
156 Law Enforcanent Ol/05/87 l2/l7/87
END Drawer No. 2
City Clerks DepartIœnt
#34l
Drawer #3
l5l ~l s, General 09/16/74 07/19/87
152 Council Actions 1986 01/06/86 l2/15/86
153 Quarries 09/08/83 09/29/87
159 Building DepartIœnt 1987 Ol/05/87 11/02/87
Miscellaneous 01/05/87 11/20/89
175 ~nthly Activity Report 1989 01 - 89 12 - 89
177 MalDrial Park 01/04/73 09/10/85
189 Xerox 1988 01 - 88 l2 - 88
190 Planning DepartIœnt 04/03/80 l2/2l/85
190.l Planning Refferals 1988 l2/l4/8l 04/05/88
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192
224
227
245
Book Publishing
legislative Bulletins 1989
legislation 1989
245.l Cable T.V. 1983 - 1984
Cable T.V. 1986 - 1987
242
Cupertino Scene 1986 - 1989, Gen. Info.
242.l Sound Offs 1989
248.2 Yellow Cab Pennits 1986
249
249
249
249
249
249
249
249
253
End # 3
street Maintenance Project
AmlUal OVerlay Project 88-115
Foothill Boulevard OVerlay Project 88-103
Project 87-108 AmlUal OVerlay
Sluny Seal, Project (86-112)
street maintenance (Sluny Seal Project
85-l0l)
Annual overlay (83-52)
Annual overlay p=ject
Publications 1988
09/l4/84 07/05/88
01/11/89 09/15/89
06/l3/88 OS/21/90
Ol/21/86 09/02/87
Ol/25/83 l2/l3/86
06/02/86 07/18/88
02/03/89 l2/l2/86
01/10/86 12/29/86
lO/29/8l 01/17/89
04/13/88 11/09/88
lO/Ol/84 08/26/87
04/22/87 12/07/87
05/06/86 04/16/86
03/27/85 04/16/86
10/18/83
05/08/85 09/l8/86
lO/27/87 l2/28/88
City Clerks Department
#622-701
Drawer #4
590
165
l68
l70
171
172
Highway 85 1989
ABAG 1981 - 1986
The Brown Act
civic Center Parking IDt expansion
Code Enforcaœnt
Suwlies and Equipœnt
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Ol/10/89 ll/30/89
02/09/81 09/10/86
06/28/72 05 - 85
12/09/83 l2/02/85
ll/29/77 12/05/85
06/17/80 12/18/86
172.2 Copies, Supplies, and Equipænt
176.6 Typewriters, Supplies and Equipnent 1980 -
1982
174
182
l84
Personnel Miscellaneous 1987
Bicycles Lanes
Bus Shelter
ll/01/84 11/25/85
04/20/82 08/09/82
Ol/20/87 05/08/86
10/14/80 06/08/87
09/0l/77 04/23/83
l86 Public Employees ~t system 1986-1987 07/0l/86 07/10/87
187
zoning 1968-l984
End Drawer #4
01/05/68 10/30/84
City Clerks DepartIæn.t
#702-759
Drawer #5
296
822
822
83l
General Plan 1982
Hazardous Materials File #2 1985 - 1986
Santa Clara County Hazardous Waste Manage-
ment Plan, ~ and sitting map Jun. 1988
SUbdivision Ordinances 1986
File # 1288 Westfield Inc.
January 1989 Chronological File
February 1989 Chronological File
March
1989 Chronological File
1989 Chronological File
1989 Chronological File
1989 Chronological File
OS/26/82 ll/12/82
03/18/85 10/07/86
06/20/88
lO/26/86 12/05/86
lO/20/86 12/05/86
01/03/89 01/31/89
02/02/89 02/28/89
03/01/89 03/31/89
04/04/89 04/28/89
05/01/89 05/31/89
06/0l/89 06/30/89
April
May
June
End Drawer #5
City Clerks DepartIæn.t
#244
Drawer #6
290 Orderin<I Vacation:
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290 1986 - Res. #6972 Order Vac. of a portion of,
South side of stevens Creek E. of Canœn Rd. 09/11/86 10/08/86
290 Res. #6971 1986 Ordering Vac. of Public ut.
easbœnt and wire clearance easaœnt. 08/21/86 10/08/86
290 1986 Res. 6973 Ordering Vac. of a portion
of South side of stevens Creek, West of
stevens Creek Blvd. 08/22/86 10/08/86
290 Res. 6882 Ordering Vac. of a Ten Foot-
public utility easaœnt on Canœn Rd. 07/07/86 08/27/86
290 Res. 6883 Ordering Vacation of a portion
of Penninsular Avenue at Hwy. 280. 07/07/86 07/30/86
290 1986 Res. # 6905 Ordering Vacation of a
portion of, East Estates Drive. 07/14/86 06/30/86
290 1986 Res. # 6770 Ordering Vac. of a
portion of Bollinger Rd, Southwest
corner of De Foe Dr. 1l/2l/85 03/26/86
290 1986 Vacation of a portion of public
utility easaœnt I.Dt 6l, 'lR. #2014 -
Rai.nI:x7w Dr. Res. # 7033 11/l9/86 12/09/86
290 Res. # 6812 Ordering Vac. of a portion of
Regnart Rd. North side of Bubb Rd. Ol/07/87 04/25/86
Copana Reports: Code Enforcement
Destroy 02/0l/9l
02/01/89 02/28/89
Copana Data: Code Enforcement Storage -
Until 04/0l/9l
End Drawer #6
03/01/89 03/31/89
City Clerks DepartIænt
#l44-l65
Drawer #7
Copana Reports: Code Enforcement Files
for storage. April 1991
Destroy After 4/91
End Drawer #7
04/0l/91 04/31/90
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City Clerks DepartrÆmt
Drawer i8
i250
Avenues out of Despair - Haælessness
Programs in the San Franciscx> Bay Area.
227 Legislation 1987
678 see Special District Consolidation Task Team
116l Tax Refo:rm
Copana: 09/01/89 City of CUpertino,
Code Enforcement.
Destroy 09/0l/9l
Copana Files: Code Enforcement Storage.
Destroy 05/3l/9l
Copana: Code Enforcement.
Store until 07/0l/9l, then Destroy.
End Drawer ilO
09/ -/87
Ol/26/87 05/l6/88
11/28/77 07/18/78
05/31/85 10/2l/85
09/01/89 09/30/89
04/01/89 04/30/89
07/01/89 07/31/89
City Clerks DepartIænt
Drawer #1
#1004
112 Santa Clara Valley Water District 1988 - 89 02/01/89 10/02/89
372 Wheelchair Construction 05/02/77 11/03/81
380 Correspondence Miscellaneous 07/03/79 07/13/86
384 Sister City / CUpertino 06/01/78 07/21/88
385 HLmJaIle Society Task Force 08/17/82
386.2 Seybold Reports 05/02/83 08/22/83
End Drawer il
City Clerks DepartIænt
Drawer #2
il004
40l
City Hall Miscellaneous
-7-
03/25/80 11/01/82
407 Minutes Orders Ol/17/72 Ol/2l/82
408 Frangadakis, Ken 06/20/84 03/04/85
414 Intercxmnect Conduit 05/l9/78 OS/27/82
415 Joe Camarda / Fruit Stand 06/01/78 06/23/83
423 Planning and Research Extension - state 06/05/78 08/21/81
End Drawer #2
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