Loading...
LBS 2000 - 2001 2000-2001 LIBRARY BUILDING' STEERING COMMITTEE MINUTES 11 CUPEkTINO MINUTES OF THE LIBRARY BUILDING STEERING COMMITTEE Wednesday, October 18, 2000 4:00 p.in. CALL TO ORDER The meeting was called to order at 4:06 p.m. ROLL CALL Present: Charles Corr, Julie Farnsworth, Gayla Hibbert, Bob Joyce, Ja-Lih Lee, Carmen Lynaugh, Elinora Mantovani, Bob Rizzo, Kathy Stakey (alternate), Dorothy Stow, Mary Ann Wallace, Councilmember Michael Chang, Councilmember Sandra James, City Manager David Knapp, Director of Public Works Ralph Qualls, Director of Community Development Steve Piasecki, Santa Clara County Library Director Susan Fuller 1. Introduce Ralph Qualls The City Manager introduced Ralph A. Qualls, Jr.,the new Director of Public Works. 2. Presentation on masier planning 3. Consider recommending library site 5. Develop committee work schedule Steve Piasecki presented Items 2, 3, and 5 together. He gave a brief overview of the mixed-use project that Deke I lunter is panning at Town Center and distributed a site analysis flow chart. This chart illustrated the issues and objectives of the new library along with a tentative timeline for the steering committee. He suggested retaining Paul Lettieri of Guzzardo Partnership as site planner and having a workshop to discuss the pros and cons of alternate locations relative to the objectives. Elinora Mantovani presented the Master Plan Subcommittee's report. 4. Consider recommending architect Ralph Qualls stated that his intention is to work in conjunction with the site analysis timeline and go out with Request tiu Proposals as soon as possible, then attempt to recommend an architect to the City Council in the spring. -I- b. Schedule next meeting and develop agenda The next meeting was scheduied for November 1,4:00 p.m., to review the library site objectives and issues. ADJOURNMENT The meeting was adjourned at 5:06 p.m. /I Recording Secretary City Hail 10300 Torre Avenue w= Cupertino,CA 95014-3255 ,$w" Telephone: (408)777-3354 CITY OF FAX: (408)777-3333 CUPE�TIN� _ MI ' , 41F THE LIBRARY BUILDING STEERING COMMITTEE November 1, 2000 CALL TO ORDER The meeting was called to -i�er at 4:08 p.m. ROLL CALL Present: Charles Corr, Jean Gallup,Chris Gatley, Ja-Lih Lee, Carmen Lynaugh,Bob Rizzo,Kathy Stakey (alternate), Dorothy Stow, Mary Ann Wallace, Councilmember Michael Chang, Councilmember Sandra James, Director of Public Works Ralph Qualls,Director of Community Development Steve Piasecki, Santa Clara County Library Director Susan Fuller ORAL COMMUNICATIONS—None. NEW BUSINESS 1. Approval of minutes of October 18, 2000 meeting Corr moved to adopt the minutes, Rizzo seconded, and the motion carried unanimously. 2. Identification of Library Siting Objectives(Steve Piasecki) Piasecki reviewed the chart of site analysis and presented a listing of preliminary objectives for the library. fie informed the committee that Paul Lettieri would be present at the site planning workshop to be held at the next regular meeting on November 15. Committee members were; asked to review the preliminary objectives and address any concerns. Discussion followed regarding the book return, visibility, traffic congestion, site measurements, coverings or porticos, building orientation and solar design, underground v. surface parking, the plan for the old library, links with trails, traffic flow, and neighborhood impact. Piasecki stated he would add ^;• new objectives and communicate them to the site planner. 1 s. Next meeting date and time The next meeting will be held on Wednesday, November 15, at 4:00 p.m. ADJOURNMENT The meeting was adjourned at 4:56 p.m. Recording Secretary 2 a City Hall 10300 Torre Avenue 4 Cupertino,CA 95014-3255 . _ Telephone: (408)777-3354 CITY OF FAX: (408)777-3333 CUPEDTINO MINUTES OF THE LIBRARY BUILDING STEERING COMMITTEE Wednesday,November 15, 2000 CALL TO ORDER The meeting was called to order at 4:06 p.m. Present: Charles Corr, Julie Farnsworth, Jean. Gallup, Gayla Hibbert, Bob Joyce, Carmen Lynaugh, Bob Rizzo, Elinora Mantovani, Sheila Mohan, Dorothy Stow, Mary Ann Wallace, Councilmember Michael Ch,:;a-, Mayor Sandra James, Public Works Director Ralph Qualls, Director of Community Development Steve ."iasecki, City Manager David Knapp, Santa Clara County Library Director Susan Fuller ORAL COMMUNICATIONS—None. NEW BUSINESS 2. Site planning workshop Steve Piasecki reviewed the site analysis chart and timeline for the library project. He then introduced Paul Lettieri, Land Planner/Landscape Architect, from Guzzardo Partnership. Mr. Lettieri explained the objectives and relationships of each siting plan. He pointed out the commonalities of each plan: converting Torre Avenue to a pedestrian-scale street with diagonal parking, a walkway down the center of Torre, the extension of the Town Center project, off-site parking, and the preservation of the redwood grove near the present library. Each plan allows for a 2-story library building of 50-70,000 square feet and has options for expandability. He described each plan, beginning with Site A, which shows the library placed close to Torre Avenue and occupying the green space between the current library and City Hall. it allows for separate courtyard spaces, more parking at the rear of the building, and the potential for expansion in the future. The entrance for the library faces Torre .Avenue and features a civic terminus such as a obelisk, tower or fountain between the Civic Center area and the Town Center area. Site B also depicts the library in the green space, but it is moved back away from Torre Avenue behind the centerline of City Hall and shows a courtyard directly in front of the building. The library building senses as the terminus of Town Center Lane and shows more visual space at the front of the building. It gives a more urban way of thinking about the site, allows the buildings to "talk" to each other, allows for covered bike parking near the entry, and a drive-up book drop-off at the rear of the building. i r Site C has a completely different approach with the library placed on the current soccer field just south the present library. It is more suburban, as it presents the City Hall and library as stand-alone buildings. The library entrance is oriented toward the northwest corner of the site with more surface parking than Sites A and B. There is less of a civic feel due to the lack of a building terminus in conjunction with the Town Center project . Site D is a modification of Site B with the removal of the current library addition and extra surface parking placed in that area (approximately 65 stalls). The current building may potentially be used for future expansion.or leased out for other uses. Mayor James asked about cost of removing the current library addition. Mr. Lettieri explained the cost would vary, that the cost of demolition would have to be weighed against the cost of additional parking spaces and other options. Wallace asked if the current library would be brought up to code. She was informed that it would be in any case. Corr asked if existing curbline was being used since the building was not moved into the soccer field on three of the diagrams. He was told that he may be taking 18 feet based on the current survey information, but there are ways, such as angled parking, to increase efficiency and add spaces. Stow asked how the buildings in Sites B and D would look to neighbors on the west side. She was informed that trees would provide screening. Farnsworth asked if library patrons would be able to see into those neighbors' back yards and was told this could be handled architecturally or with trees as screening. Discussion followed regarding the pros and cons of the various sites. By a vote of 10-4, Site B was selected as the committee's recommendation to City Council for a library site. 3. Next meeting date and time The.,, next meeting is scheduled for Wednesday, December 6, at 4:00 p.m. The meeta-ig was adjourned at 5:53 p.m. Recording Secretary 2 City Hal! 10300 Torre Avenue ® tmot Cupertino,CA 95014-3255 CUPERTINO Telephone: (408)777-3354 FAX: (408)777-3333 MINUTES OF THE LIBRARY BUILDING STEERING COMMITTEE Wednesday, December 6, 2000 CALL TO ORDER The meeting was called to order at 4:03 p.m. Present: Charles Corr, Julie Farnsworth, Jean Gallup, Gayla Hibbert, Ja-Lih Lee, Carmen Lynaugh, Sheila Mohan, Bob Rizzo, Kathy Stakey, Dorothy Stow, Mary Ann Wallace, Councilmember Michael Chang, Mayor Sandra James, Public Works Director Ralph Qualls ORAL COMMUNICATIONS—None. NEW BUSINESS ® 1. Approval of minutes of November 1, 2000 meeting Gallup moved to adopt the minutes, Lee seconded, and the motion carried unanimously. 2. Approval of minutes of November 15, 2000 meeting Rizzo moved to adopt the minutes, Corr seconded, and the motion carried unanimously. 3. Next meeting date and time 4. Report on December 4, 2000 City Council Meeting— Mayor James Chang gave a brief synopsis of the December 4, 2000 meeting and Council approval of the Steering Committee's recommendation of Site B for the new library. 5. Presentation on Project Schedule and Milestones— Ralph Qualls Qualls presented a proposed timetable for future meetings of the steering committee and schedule for final architect selection for the library, and a draft of the cover letter for the R.FP. He suggested that the committee form a panel to interview finalists and select the architect. A memo detailing suggestions for the makeup of the panel was given to the committee. In response to a question regarding construction management, he stated that he was in favor of is hiring a construction management firm to oversee the project. 1 Stakey asked for a clarification on whether inflationary factors would be built in if there were increased costs due to building delays. She was informed that an inflationary factor was built into the budget of$22 million and the cost will not go up beyond that amount. Stakey asked how the public would stay informed about the RFP process and selection of an architect. She was told that the panel would present their recommendations to the Committee at a regularly scheduled meeting and interested citizens may attend that meet;-zg. Also, the public would be involved at the City Council level when the Committee makes their recommendation. 6. Discussion of meeting dates for 2001 -Mayor James By consensus, the Committee agreed with the proposed timeline for architect selection. The timeline tentatively sets the schedule as follows: • Issuance of RFP for architect January 5, 2001 • Receive responses February, 2001 • Interview of finalists by selection panel March, 2001 • Report to Committee on consultant selection March 21, 2001 ■ Recommendation of consultant to Council April, 2001 The next meeting of the Committee was scheduled for Wednesday. January 3, at 4:00 p.m. The meeting was adjourned at 4:45 p.m. - Recording Secretary 2 City Ha!1 10300 Torre Avenue ooI Cupertino„CA 95014-3255 CUPERTiNO Telephone: (408)777-3354 FAX: (408)777-3333 MINUTES OF THE LIBRARY BUILDING STEER'N CO`v.IMITTEE Wednesday, January 3,2001 CALL TO ORDER The meeting was called to order at 4:11 p.m. Present: Charles Corr, Julie Farnsworth, Jean Gallup, Gayla Hibbert, Elinora Mantovani, Kathy Stakey, Dorothy Stow, Mary Ann Wallace, Public Works Director Ralph Qualls, City Manager Dave Knapp ORAL COMMUNICATIONS—None. NEW BUSINESS 1. Selection of Steering Committee members for consultant selection interview panel. Qualls distributed a revised Architect Selection Schedule and reviewed the schedule dates. Following discussion by the committee, it was suggested that the selection of subcommittee members be delayed until the next regular Steering Committee meeting when all members can be present. The revised schedule is as follows: • Issuance of RFP for architect January 10, 2001 • Receive responses February 22, 2001 • Interview of finalists by selection panel March 21, 2001 • Report to Committee on consultant selection April 4, 2001 • Staff negotiation of contract with finalist April, 2001 • Co.,tract approval by City Council Mav 7, 2001. Qualls informed the committee members that copies of the RFP will be mailed to them at the same time they are mailed to the architectural firms. Ile emphasized several points of the selection process such as: 1) A short list of candidates will be interviewed on March 21: 2) Each firm will be allowed to make a 15-minute presentation and % hour will be allowed for a question and answer session: 4) The subcommittee will select the top 2-3 ranked firms and present their qualifications to the full Steering Committee., and 5) The staff will negotiate the contract with the finalist prior to making their recommendation to the City Council on May 7. it is anticipated that there will be a first recommendation on the conceptual design by City Council in the fall of this year and construction may be started by the middle of 2002. A more precise schedule will be available after the RFP process is complete. I • Mantovani asked about the estimated time of completion for the Deke .Hunter project on Torre Avenue and if this was a factor in the library process. She was informed that a second presentation was being made to the City Council and it was anticipated that the application process would be complete sometime this summer. ?. Next meeting date and time By consensus, the neat meeting was scheduled for Wednesday, February i, 4:30 p.m. The meeting was adjourned at 4:43 p.m. '0 iriL c� Recording Secretary City Hall 10300 TOM Avenue tenor Cupertino.CA 95014-3255 CUPED" INO Telephone: (408)777-3354 FAX: (408)777-3333 MINUTES OF THE LIBRARY BUILDING STEERING: COMMITTEE Wednesday, February 7, 2001 CALL TO ORDER The meeting was called to order at 4:32 p.m. Present: Charles Corr. Julie Farnsworth. Jean Gallup, Carmen Lynaugh, Elinora Mantovani, Bob Rizzo. Kathy Stacey. Dorothy Stow, Mary Ann Wallace, Public Works Director Ralph Qualls, Mayor Sandra James, City Manager Dave Knapp NEW BUSINESS 1. Minutes of the December 6, 2000 meeting. 2. Minutes of the January 3. 2001 meeting. Mantovani moved to approve the minutes as written. Farnsworth seconded and the motion carried unanimously. 3. Selection of four(4) Steering Committee members for consulta-it selection interview panel to be held on March 21, 2001. Stow proposed the following as members of the consultant selec:ion interview panel: Julie Farnsworth. Elinora Mantovani. ,lean Gallup. and Chuck Corr. A] nominees said the\, were available to serve on the panel_ Mayor .Fames staled that it has been a City Council policy that the Council be represented on such efforts and. therefore, represented op the interview panel. By consensus, it was agreed that the consultant selection interview panel will consist of Julie Farnsworth. Elinora Montovani. Jean Gallup. Chuck Corr. and Mayor James. Other members o the panel will include Ralph Qualls. and three outside architect practitioners to be selected (by staff. 4. Next meeting date and time—April 4. 2001. 7'hc next meeting was schedi.iled for t4 cdnesday. :^.pril 4. 4:30 p.m. The meeting was adjourned at 4:56 p.m. f Recording Secretary r�