LEAC 2009 FISCAL STRATEGIC PLAN COMMITTEE MINUTES 2009
City of Cupertino
® Fiscal Strategic Place Committee
Minutes
May 27, 2009
1. CALL TO ORDER
At 2:02 p.m. Carol Atwood called the meeting to order at Cupertino City Hall, I C300
Torre Avenue, Conference Room A, Cupertino.
2. ROLL CALL
Present: Carol Atwood, Kelly Kline, Roger Lee, Orrin Mahoney,Ralph Qualls, Aarti
Shrivastava, Kris Wang, David Woo
Absent: None
3. APPROVAL OF MINUTES
Kelly Kline moved to approve the minutes of the March 30, 2009. Roger Lee
seconded and motion passed unanimously.
4. ORAL COMMUNICATIONS
None.
5. WRITTEN COMMUNICATIONS
None.
5. OLD BUSINESS
A. 2009/10 Budget Outlook
Carol Atwood reported on the five year budget outlook. She noted that the
departments all prepared zero based budgets which helped to balance the
budget in light of the poor economy.
7. NEW BUSINESS
A. 2009/1.0 Committee Recommendations(Library excess hours, sidewalk
liability, UUT update and timetable, all other recommendations)
The committee reviewed proposed options for permanent funding of seven
day service for the library. It was noted that the Library JPA was not
interested in increasing fees or adding new fees for library cards or hobs.
Ralph Qualls discussed the sidewalk program funding. Carol Atwood
suggested that the BMR. fees be discussed after the UUT ballot measure is
® completed.
May 27, 2009 Fiscal Strategic Plan Committee Minutes Page 2
B. Budget Study Session (Incorporate Proposed Strategic Plan Recommendations
in 2009/10 budget to City Count:')
➢ The committee concurred to the following recommendations:
➢ Improve retail sales tax.
➢ Reduce costs via"green"technology.
➢ Identify permanent funding of library seven day service.
o Continue dialogue with SCC JPA
Analyze current sidewalk policy in an effort to shift program costs
➢ Pursue November ballot measure for Utility User Tax Ordinance update.
➢ Analyze consolidation of Cupertino Sanitary District, but financial benefit
is questionable.
➢ Pursue Federal Stimulus Funds.
C. Review Sanitary Sewer District Consolidation
Orrin Mahoney provided a brief update on the option of consolidating. The
committee was not interested in pursuing unless there was significant financial
® gains to do so.
S. ADJOURNMENT
The meeting was adjourned at 3:05 p.m.
Carol Atwood
Director of Administrative Services
City of Cupertino
Fiscal Strategic Plan Committee
Minutes
March 30, 2009
1. CALL TO ORDER
At 3:10 p.m. Carol Atwood called the meeting to order at Cupertino City Hall, 10300
Torre Avenue, Conference Room A, Cupertino.
2. ROLL CALL
Present: Carol Atwood, Kelly Kline, Roger Lee, Orrin Mahoney, Aarti Shrivastava,
Kris Wang, David Woo
Absent: Gary Chao
3. APPROVAL OF MINUTES
Kris Wang moved to approve the minutes of the March 3, 2009 as amended. Orrin
Mahoney seconded and motion passed unanimously with Aarti Shrivastava abstaining
and Gary Chao absent.
4. ORAL COMMUNICATIONS
None.
5. WRITTEN COMMUNICATIONS
None.
6. OLD BUSINESS
A. Update on November Ballot Measures
David Woo updated the committee on the status of the Utility Users Tax
measure. He indicated that staff had met several times with the consultant,
Lew Edwards Group, and will be doing a survey of the proposed ballot
language through the Godbe Research Group. The poll will be finalized the
first half of April with results framing the marketing and outreach efforts.
B. Update on Revenue and Expenditure Options
The committee continued to review the fiscal strategic plan implementation
schedule as to proposed revenues and expenditure reductions. Direction was
given as follows:
• Review park dedication fees and update if necessary.
• Continue with utility tax ordinance update.
• Revisit Foothill/DeAnza regarding sharing of sheriff services.
• Vehicle impact fee — research any possibilities to churge for oversize
quarry trucks.
• Pursue library funding options with Santa Clara County Library JPA.
• Research impact of transferring sidewalk maintenance to residents. Bring
® a proposal to the next meeting.
• Research impact of transferring mowing only to the CUSD in conjunction
with school sports field maintenance.
March 30, 2009 Fiscal Strategic flan Committee Minutes Page 2
C. Update on Alternatives to Entertainment Tax
Carol Atwood reported that the City would not be pursuing an entertainment
tax at this time. She noted that there has been increased sheriff activity at
Cupertino Square and she will be analyzing this trend to see if the City can bill
for excessive sheriff services, especially they can be connected to a reduction
in the mall's security staff.
7. NEW BUSINESS
A. Discuss Alternatives for Library Excess Hours
Carol Atwood reviewed the history of the excess hour funding and noted that
the City has always budgeted $125,000 towards this service, but costs to open
are now $250,000. Orrin Mahoney and Kris Wang suggested that the
$125,000 base be removed since it does not accomplish the goal of seven day
service. They also requested that Carol contact the County Librarian to obtain
its own short and long-term plan to fund excess hours.
8. ADJOURNMENT
The meeting was adjourned at 4:40 p.m.
Carol Atwood
Director of Administrative Services
City of Cupertino
® Fiscal Strategic Plan Committee
Minutes
March 3, 2009
1. CALL TO ORDER
At 2:05 p.m. Carol Atwood called the meeting to order at Cupertino City Hall, 10300
Torre .,venue, Conference Roor►i A. Cupertino.
2. ROLL CALL
Present: Carol Atwood, Gary Chao, Kelly Kline, Roger Lee, Orrin Mahoney, Kris
Wang, David Woo
3. APPROVAL OF MINUTES
None. First meeting of new committee.
4. ORAL COMMUNICATIONS
None.
5. WRITTEN COMMUNICATIONS
None.
6. OLD BUSINESS
None.
7. NEW BUSINESS
A. 2008/09 Budget Update
Carol Atwood noted that it is estimated that the City is in a break-even
situation for the 2008/09 fiscal year.
B. 2009/10 Preliminary Budget Outlook
The five-year projections were reviewed which show a preliminary shortfall of
approximately $1.9 million for fiscal year 2009-10. Mid-management staff
have been given guidelines to prepare their budgets with the goal of reducing
last year requests by this amount. The committee reviewed and discussed the
list of proposed budget reductions and revenue enhancements.
C. Review Revenue and Expenditure Options
The committee reviewed the revenue strategies currently in the fiscal strategic
plan and gave support to the majority of the items. Due to time constraints,
expenditure strategies were postponed to the next meeting.
March 3, 2009 Fiscal Strategic Plan Committee Minutes Page 2
D. November Ballot Measures
• Utility Users Tax
David Woo summarized three options available in proceeding with a UUT
ballot measure. They include: 1) use of consultants, 2) copy other
municipal successes and meet with special interest groups, or 3) do
number two and reduce the tax from 2.4% to 2.3% at a possible cost of
$50,000 per year. The committee requested that David supply a parallel
timeline which included the following: 1 j working with the consultant on
public/voter educations and 2) meeting with the affected business
representatives from the Chamber, Apple, HP, Symantec, AT&T, and
Verizon Wireless.
• Entertainment Tax
The committee did not wish to pursue at this time. The committee
preferred to investigate billing the mail and other shopping centers for
excessive code enforcement and sheriff costs.
7. ADJOURNMENT
The meeting was adjourned at 3:45 p.m.
�
Carol Atwood
Director of Administrative Services