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CTC 2009 TELECOMMUNICATIONS,INFORMATION,AND COMMUNICATION COMMISSION MINUTES 2009 i Technology, Information & Communisation Commission CUPERTINO NOTICE OF CANCELLATION AND CALL FOR SPECIAL MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Technology, Information & Communication Commission of the City of Cupertino. California, scheduled for Wednesday, January 6, 2010, at 7:00 p.m. will be cancelled due to lack of business. NOTICE IS ALSO GIVEN that a special meeting of the Technology, Information & Communication Commission is hereby called to be held on Wednesday, January 20, 2010, at 7:00 p.m. Dated this 16`h day of December, 2009. Linda Lagergren, or4ing Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA j ss. CITY OF CUPERTINO ) Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Roorn A located at 10300 Torre Avenue, Cupertino, California. Linda Lagergren, c ding Secretary Cupertino, California I Technology, Information & Communication Commission CUPERTINO i NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Technology, Infcrnation & Communication Commission of'the City of Cupertino, California, scheduled for Wednesday,November 4, 2009, at 7:00 p.m. will be cancelled due to lack of a quorum. Dated this 29th day of October, 2009. Linda Lagergre , e riling Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue, Cupertino, California. Linda Lagergren, ec ding Secretary Cupertino, California Technology, Information & Communications Commission ® Special Meeting October 22, 2009 MINUTES CALL 7 . ORDI' Andy Radk Iled the meeting to order at 4:00 p.m. ROLL CALL Commission:zrs present: Andrew Radle, Bill Allen, Peter Friedland, Wally I_imura, Commissioners absent: Avinash Gadre Staff present: Linda Lagergren, Erin Cooke Visitors: Kelly Ferguson, Ryland Ortiz, Rose Grymes APPROVAL of September 2,2009 MINUTES 1. Peter Friedland / Wally Iimura moved and seconded the motion to approve the minutes as submitted. Motion passed. Approved 4-0. COMMUNICATIONS 2. Oral: None ® WRITTEN COMMUNICATIONS The Commission reviewed the following written communications. I September 9—Letter from Comcast regarding notice of price changes 4. September 28 — Letter from A T&"T U-verse regarding PEG programming, closed captioning, and SAP. 5. October I — Letter from Comcast regarding high definition channel additions. 6. October 2— Letter from Comcast regarding KTSF multi-cast launch. 7. October 9—Letter from AT&T U-verse regarding programming changes. 8. October 9— Letter from AT&T U-verse regarding HD channel programming. UNFINISHED BUSINESS— 9. Discuss Work Program Subcommittee reports: a) Wireless Tower Review Subcommittee—Peter Friedland asked if Clearwire could come to a meeting and make a presentation. Colin said he would ask them to present at a future meeting. 10. Discuss Energy Efficiency Projects—No discussion NEW BUSINESS 12. Discussion regarding date change or cancellation of November Commission meeting-- The Commission discussed when the energy audit would go before the Council and decided to postpone the November meeting. Bill Allen moved to cancel the November 4`h commission meeting. Peter Friedland seconded the motion. All in favor. Motion passed unanimously. 10 11. Presentation of detailed energy audit — Kelly Ferguson, Siemens Business Development and Ryland Ortiz, Siemens Energy Engineer presented to the Commission the findings and conclusions of the Siemens energy study. They said they would present these findings to staff on Monday and then on to Council after that. After listening to the presentation, the commission gave Siemens a list of proposed suggestions and changes. The changes were documented by staff and will be addressed in the final Siemens report. Peter Friedland moved to establish a clean energy project subcommittee composed of commissioners Andy Radle and Bill Allen to work with the cities Environmental Affairs Coordinator as required. Bill Allen seconded the motion. All in favor. Reports: 12. City of Cupertino --None MISCELLANEOUS 13. Activities Calendar—The Commission reviewed the Activities Calendar. 14. Action Item Lest: --The Commission reviewed the action item list—No changes ADJOURNMENT ® Bill Allen / Peter Friedland moved and seconded to adjourn the meeting at 7:56 p.m. Motion passed unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren, R rdQ Secretary Andy Radle it Technolej v, Information & Communications Commission Regular Meeting September 2. 2009 M':NUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL, Commissioners present: Andrew Radle, Bill Allen, Peter Friedland, Wally Iimura. and Avinash Gadre Commissioners absent: No Staff present: Colin Jung Visitors: None APPROVAL of August 5,2009 MINUTES 1. PF+f-r Fricdland i Bill Allen moved and seconded the motion to approve the minutes as submitted. Motion passed. Approved 4—0— 1, with Avinash Gadre abstaining. COMMUNICATIONS ® 2. Oral: None WRITTEN COMMUNICATIONS 3. Letter from Comcast regarding Programming Changes / Additions. ••- The Commission reviewed the letter from Comcast. The commission had a brief discussion regarding the published television liEtings not including all sub-channels. UNFINISHED BUSINESS— 4. Discuss Work Program Subcommittee reports: a) Wireless Tower Review Subcommittee—The commission discussed the application status of the AT&T tower at Results Way and also discussed the possible next review with the Planning Commission. 5. Discuss Energy Efficiency Projects The Commission discussed the upcoming review of the Siemens proposal. NEW BUSINESS 6. Discussion regarding cancellation of October Commission meeting — After discussion about scheduling conflicts for the October meeting, Commissioner Friedland moved to cancel the October 71h regular meeting. Commissioner Allen seconded the motion.. Motion passed 5-0. The Commission discussed scheduling a special meeting to review Siemens proposal once a firm date for receipt of the }proposal coL!d be obtained. Reports: The Commission reviewLd the Mayor's meeting with Commissioners. MISCELLANEOUS ® 7. Activities Calendar—The Commission reviewed the Activities Calendar. 8. Action Item List: -- The Commission reviewed the action item list. ADJOURNMENT Bill Allen/ Wally Iimura moved and seconded to adjourn the meeting at 9:20 p.m. Motion passed 5 --0. SUBMITTED BY: APPROVED BY: Linda Lagergren, ecording Secretary Andy Radle hair Technology, Information & Communications Commission Regular Meeting ® August 5, 2009 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Andrew Radle, Bill Allen, Peter Friedland, Wally limura, Commissioners absent: Avinash Gadre Staff present: Rick Kitson, Linda Lagergren Visitors: Linda Grodt, Bill Mannion APPROVAL of July 1,2009 MINUTES 1. Wally Iimura / Peter Friedland moved and seconded the motion to approve the minutes as submitted. Motion passed. Approved 4—0. COMMUNICATIONS 2. Oral: Linda Grodt shared five newspaper articles with the Commissioners. Bili Mannion came in to inform the Commission that The Better Part has an open studio date on September 241h and wanted to know if the Commission wanted to use that date to do a program. Rick Kitson said if the Commission didn't have time to draft a script for a program, the City had the Acterra program (energy audit) they could put in that time slot. WRITTEN COMMUNICATIONS 3. Letter from Comcast regarding Programming Changes / Additions. -- The Commission discussed the written correspondence. UNFINISHED BUSINESS— 4. Discuss Work Program Subcommittee reports: a) !Wireless Tower Review Subcommittee—Peter Friedland asked if a commissioner could attend the upcoming Planning Commission meeting and comment on the AT&T tower application. Wally limura said he could attend and represent the commission. Peter said he would write a letter from the Commission stating that the subcommittee reviewed the AT&T application and it was the commission's recommendation to approve it. Peter said he would also write a letter as a private citizen in favor of the tower. Bill Allen moved.that Wally speak on behalf of the Technology, Information and Communication Commission, in favor of the AT&T tower application (at the old Measurex complex on Results Way). Peter Friedland seconded the motion. The motion passed 4-0. 5. Discuss Energy Efficiency Projects Rick Kitson reported the city received a phone call from the Department of Energy stating that the city will receive full funding for the grant (approximately $500,000) for the energy efficiency audit. Rick asked the commission where they felt they could be involved with the energy service agreement. The commission asked if Siemens could do a presentation at a future TICC meeting. The commission would like to receive the report ahead of time so they can review it before the presentation. The Commission also requested a cony of the original grant application that was submitted to the Department of Energy and ail outline of how the grant money will be spent. NEW BUSINESS 6. Discussion regarding cancellation of October Commission meeting — The Commission had a brief discussion on either cancelling the October meeting or moving it to the week of October 19`h or the week of October 26`h. This item will be continued to the September meeting. Reports: 7. City of Cupertino-- Rick Kitson announced the upcoming Commissioner's dinner on September 10`h. It will be held in the Community Hall. The commission reviewed the written report on the Mayor's July meeting with the Commissioners that Avinash Gadre prepared. MISCELLANEOUS 8. Activities Cai`ndar—The Commission reviewed the Activities Calendar. 9. Action Item List: -- The Commission reviewed the action item list, deleted completed items and added a new item. ADJOURNMENT Bill Allen/ Peter Friedland moved and seconded to adjourn the meeting at 8:35 p.m. Motion passed 4—0. SUBMITTED BY: APPROVED BY: i Linda Lageroren, ec rding Secretary Andy Radle, r Technology, Information & Communications Commission Regular Meeting July 1, 2009 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:00 p.m. ROLL CALL Commissioners present: Andrew Radle, Bill Allen, Peter Friedland, Wally Iimura, Avinash Gadre (arrived 7:28 p.m.) Commissioners absent: None Staff present: None Visitors: Daniel Nguyen (Public Safety Commissioner) APPROVAL of June 3,2009 MINUTES 1. Reviewed minutes for the May 2009 meeting. Commissioner Friedland proposed amending the minutes. Commissioner Radle moved to amend the minutes per Commissioner Friedland's proposal. Commissioner limura seconded. Approved 3-0-1, Commissioner Radle abstained, Commissioner Gadre absent. Commissicner Friedland moved to approve ® the minutes as amended, Commissioner Allen seconded. Approved 3-0-1 with commissioner Radle abstaining, commissioner Gadre absent. COMMUNICATIONS 2. Oral: No oral communication. WRITTEN COMMUNICATIONS No written communication UNFINISHED BUSINESS— 3. Discuss Work Program Subcommittee reports: a) Wireless Tower Review Subcommittee— Discussed new T-Mobile tower application near Memorial Park. Discussed ATT tower near Results Way. Briefly discussed news item regarding WiMax towers and how they are different than cell towers. Briefly discussed remaining old Metricom/Metro-Fi antennae still on light polls—Las Ondas Way, Miller/Stevens Creek, & Stelling/85 bridge. 4. Discuss Energy Efficiency Projects a) Street Lighting Report— Energy Efficiency Projects—Discussed SJ Mercury News article on solar generation. Discuss article in courier. Discussed city plans to move forward with Siemens proposal for 3 months. Discussed locations where LED and Induction lighting examples can be found. Discussed Erin Cooke attending next ® meeting. Discussed data gathering of energy usage at city level. Discussed proposed state legislation affecting solar deployments and excess generation buv-back by PGE. NEW BUSINESS 5. Discussion of education and outreach options -- Discuss possible seminar to non-profits ® on solar options. Discussed possible article on cell repeaters for Scene. Discussed possible outreach by Silicon Valley Information Systems Security Association in Cupertino as well as other bay area cities focusing on computer and network security at small business.�s. Wally expressed interest in train-the-trainer opportunities and helping out. Discussed star of DTV transition and determined no further activity needed at this time. Reports: 6. Discussed DIVCA ordinance. Discussed UUT and likelihood of being approved in November ballot. Reviewed Mayor's meeting with commissioners. MISCELLANEOUS 7. Activities Calendar—The Commission reviewed the Activities Calendar. 8. Action Item List: --The Commission reviewed the action item list. ADJOURNMENT Peter Friedland/Bill Allen moved and seconded to adjourn the meeting at 8:35 p.m. Motion passed 5 —0. SUBMITTED BY: APPROVED BY: Linda Lagergren, Reeordirti Secretary Andy Radle had Technology, Information & Communications Commission Regular Meeting ® June 3, 2009 MINUTES CAL!, TO ORDER Peter Friedland called the meeting to order at 7:00 p.m. ROLL CALL Commissioners present: Bill Allen,Avinash Gadre, Peter Friedland, Wally Iimura Commissioners absent: Andrew Radle Staff present: Rick Kitson, Erin Cooke Visitors: Paul Petach, Bill Mannion APPROVAL of May 6,2009 MINUTES 1. Bill Allen moved and Wally Iimura seconded to approve minutes as written. Motion passed Approved 4-0. COMMUNICATIONS 2. Oral: Bill Mannion distributed a schedule of the Better Part programs. Paul Petach resident in the Rancho Deep Cliff area expressed concern regarding the lack of ® cell phone coverage. The Rancho Deep Cliff Home Owner Association is planning to install its own tower. Friedland referred Mr. Petach to Colin Jung. WRITTEN COMMUNICATIONS 3. May 4, 2009 — Letter from T-Mobile regarding lease for premises located at 10881 S. Blaney 4. May 13, 2009 - Letter from Comcast regarding HD Channel Launch 5. May 15, 2009 — Letter from Comcast regarding equipment and installation price adjustments The Commission reviewed the written. Andy Radle would like to write an article in the Scene about cell phone repeaters. UNFINISHED BUSINESS— 6. Discuss Work Program Subcommittee reports: a) Wireless Tower Review Subcommittee— The commission discussed the AT&T tower on Results Way and the T-Mobile tower at Memorial Park. The Commission requested an update from Colin Jung. 7. Discuss Energy Efficiency Projects a) Street Lighting Report — Presentation by Erin Cooke including discussion of ® Siemens proposal. Peter Friedland reviewed the San Jose streetlight LED test. There was a wide ranging discussion on street lighting. Commissioner Friedland brought up the Precourt Center at Stanford as a possible resource/partner for Cupertino. NEW BUSINESS ® Reports: 8. City of Cupertino - The commission discussed the DIVCA ordinance. MISCELLANEOUS 9. Activities Calendar — The Commission reviewed the Activities Calendar and Wally Iimura reported on the Mayors meeting. 10. Action Item List: -- The Commission reviewed the action item list. ADJOURNMENT Wally Iimura/Avinash Gadre moved and seconded to adjourn the meeting at 9:10 p.m. Motion passed 4—0. SUBMITTED BY: APPROVED BY: i Linda Lagergren, PVC014ing Secretary Andy Rad1 Chair TechnolojU, Information & Communications Commission Regular Meeting May 6, 2009 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:02 p.m. ROLL CALL Commissioners present: Andrew Radle, Bill Allen, Avinash Gadre, Peter Friedland, Wally Iimura Commissioners absent: None Staff present: None Visitors: Bill Mannion APPROVAL of March 11,2009 MINUTES 1. Bill Allen moved and Peter Friedland seconded to approve minutes as written. Motion passed Approved 4-0-1. Wally Iimura abstained. COMMUNICATIONS 2. Oral: Bill Mannion shared the conclusions regarding the Better Part's non-profit status with the IRS. The Better Part Senior TV organization decided to not pursue regaining their non-profit status. Bill also shared that there are openings for programs in July. WRITTEN COMMUNICATIONS 3. February 12, 2009- Application from T-Mobile for a new wireless antenna 4. March 27, 2009 Letter from Comcast regarding digital programming change 5. March 30, 2009— Letter from Comcast regarding digital programming re-tier 6. April 8, 2009—Letter from Comcast regarding programming changes 7. April 17, 2009—Letter from Comcast regarding international programming changes 8. April 13, 2009—Application from T-Mobile for a new wireless antenna 9. 2009-2010 Council Work Program The Commission reviewed the written communication including the Council work plan for 2009-2010. The Commission discussed possible items on the work plan related to the commission and plan to discuss with staff at the next commission meeting. UNFINISHED BUSINESS— 10. Discuss Work Program Subcommittee reports: a) Wireless Tower Review Subcommittee— The Commission discussed the T-Mobile applications. No new applications and no update on the AT&T tower to address the Monta Vista area. l 1. Discuss Energy Efficiency Projects a) Street Lighting Report -- Discussed draft report on induction vs. LED lighting ® extensively. Bill Allen tasked to collect the feedback fron all commissioners on the draft report. Identified several questions to be answered by vendors. Discussed possible demo sites and who would attend San Jose demonstration. NEW BUSINESS Briefly discussed a letter received from a citizen on availability of U-verse. Andy to follow-up with Randy Okamura at AT&T. Deports: No reports. MISCELLANEOUS 12. Activities Calendar — The Commission reviewed the Activities Calendar and discussed the new bridge grand opening, the Mayor's meeting with commissioners and the CREST awards ceremony. The Commission changed who will attend the upcoming Mayor's meetings. Peter will attend June 91h meeting, Avinash will attend the July 10 meeting. 13. Action Item List: -- The Commission reviewed the action item list and discussed ® clarifying agenda regarding energy efficiency projects. ADJOURNMENT Peter Friedland / Bill Allen moved and seconded to adjourn the meeting at 8:55 p.m. Motion passed 5 —0. SUBMITTED BY: APPROVED BY: Linda Lagergren, R or ring Secretary , __ Technology, Information & Communications Commission Regular Meeting ® Apni 1, 2009 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:01 p.m. ROLL CALL Commissioners present: Andrew Radle, Bill Allen, Avinash Gadre, Peter Friedland Commissioners absent: Wally Iimura, Staff present: Rick Kitson, Linda Lagergren, Erin Cooke Visitors: Linda Grodt, Bill Mannion, Phil Lenahan APPROVAL of March 11,2009 MINUTES 1. Peter Friedland moved and Bill Allen seconded to approve minutes as written. Motion passed Approved 3-0-1. Avinash Gadre abstained. COMMUNICATIONS 2. Oral: Linda Grodt brought news clippings to share with the Commission. Bill Mannion said he checked on the 1099 form to see if the Better Part is considered a nonprofit. The group is still assuming they are. There are seven cable stations that charge $75 per year. If ttiey are hit by 9 stations and had to pay the group said to pay for it. Phil Lenahan brought a copy of the Better Park program schedule to share with the group. WRITTEN COMMUNICATIONS 3. Letter from Comcast —Feb. 9`h RE: Comcast Sports Net change 4. Letter from Comcast—Feb. 17`h RE: Channel Tier Reposition 5. Comcast Newsletter January 2009 issue 6. Comcast Newsletter February 2009 issue The Commission reviewed the written communication. Peter Friedland asked if the new city attorney would go after Comcast for penalty fees. Kitson said, not at this time. Freidland asked if the City was eligible for a 1%PEG fee. UNFLIOSHED BUSINESS— 7. Discuss Work Program Subcommittee reports: a) Wireless Tower Review Subcommittee— Friedland said the subcommittee (Friedland & Gadre)just got another tower application to review. T-Mobile applied for a tower at Memorial Park. Gadre and Friedland reviewed the application and said T-Mobile was asking for a variance to increase the height. The opinion of the subcommittee was to approve the application. This was the first application in a park area with the new ordinance. 8. Discuss new DIVCA Ordinance — Kitson reviewed the DIVCA ordinance with the Commission. ® New Action Item—Discuss DIVCA Ordinance with new City Attorney (Rick). Rick will send the new copy of the ordinance for the Commission to review. NEW BUSINESS 9. Discuss Energy Efficiency Projects— Erin Cookc Erin Cooke told the Commission that she will be developing a list of energy efficiency projects that the Technology, Information and Communication Commission could assist with. The first project that she needs help with is the street lighting project. Currently, Antioch is the only ne�arby city that is doing an induction street lighting pilot program. If Cupertino does a pilot program it was suggested to do it in Memorial Park because the lighting is metered in that park. It was also suggested having a pilot program in a neighborhood, so people could see how it would look. The Commission asked in what area they could contribute. It was suggested that they do some research on the web and also invite potential vendors to upcoming commission meetings. The Commission said if Public Works has already done an analysis on this, then the Commission could help by reviewing it. It was also suggested that a conference call with Antioch take place and a representative from the commission be involved in that meeting. 10. Update of UUT Ordinance -- The City may look at updating the Utility Users Tax Ordinance to reflect the new technology. Federal law says the internet cannot be taxed. A phone survey will take place. David Woo will be coming to the Commission to review the ordinance. This item will come to Council this summer. City Council would have to approve the changes to the ordinance in June for it to be placed on the ballot in November. Reports: 11. City of Cupertino -- Kitson reported that the CREST awards are coming up. If anyone knows someone wl,o does great .vork in the community, please submit an application. Applications are due on Friday, April 3,d. MISCELLANEOUS 12. Activities Calendar — The Commission reviewed the Activities Calendar. There were no changes. 13. Action Item List: -- The Commission reviewed action item list. The Commission deleted four items and added two. Deleted: 1. Research solar aggregation and buy back issued. 2. Release new version of DIVCA 3. Provide draft City Council work program. 4. Look for online link for Comcast newsletters. Added:1. Discuss DIVCA ordinance with City Attorney. Rick will send new copy of DIVCA ordinance for Commission review. 2. Get City Attorney involved in Comcast penalty fees. ADJOURNMENT Bill Allen / Peter Friedland moved and seconded to adjourn the meeting at 8:40 p.m. NI lotion 40 passed 4—0. SUBMITTED BY: APPROVED BY: Ln�agergren, ec�gSecret ' An YRadle, Chai E - Technology information & Communications Commission Special Meeting March 11, 2005 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Andrew Radle, Bill Allen,Wally Iimura, Peter Friedland Commissioners absent: Avinash Gadre Staff present: Erin Cooke Visitors: Bill Mannion APPROVAL of February 4,2009 MINUTES 1. Wally Iimura moved and Bill Allen seconded to approve minutes as written. Motion passed Approved 4-0. COMMUNICATIONS 1. Oral: Bill Maitnion shared information on the Better Part's efforts to determine their tax exempt status. Conclusion was that it lapsed and would cost money to restore. It wasn't clear there was an advasrtage to having that status, if grants only came from the City. WRITTEN COMMUNICATIONS 2. December 15, 2008—Letter from Comcast regarding programming services. 3. Comcast Newsletters (Nov. 2008 & Dec. 2008) The commission reviewed the written communication. UNFINISHED BUSINESS— 4. Discuss Work Program Subcommittee reports: a) Green Initiatives subcommittee workgroup activities— Deferred until discussion with Erin Cooke in New Business. b) Wireless Subcommittee—Peter updated the Commission on the pending tower applications in the City. 5. Discuss revised version of DIVCA Ordinance—No new version to review NEW BUSINESS 6. Environmental Programs Update—Erin Cooke Erin Cooke talked about her role with the City and activities underway. The Commission shared ideas and asked for some direction on how they could help out given their background and charter. Erin will come back to discuss. A couple of areas discussed ® included a TICC role in educating the community and a role in evaluating vendors for City infrastructure green projects. Reports: 7. City of Cupertino — Peter Friedland provided an update from the Mayor's meeting with ® commissioners. The group discussed moving the meetings to the second Thursday of each month, but decided to keep it on the second Tuesday of each month at 8 a.m. MISCELLANEOUS 8. Activities Calendar—The Commission reviewed the Activities Calendar. 9. Action Item List: -- Reviewed action item list. They switched the City solar action item to Erin from Rick. Added an item—Provide draft City Council workplan to Commissioners. ADJOURNMENT Peter Friedland/ Wally Iimura moved and seconded to adjourn the meeting at 8:52 p.m. Motion passed 4—0. SUBMITTED BY: APPROVED BY: Linda Lagergren, eco ding Secretary Andy Radle, CrAir Technology,Information & Communications Commission Special Meeting i February 4,2009 i MINUTES CALL TO ORDER Andy Radle called the meeting to order at 6:04 p.m. l ROLL CALL Commissioners present: Andrew Radle, William (Bill)Allen, Wallace(Wally) Iimura, Avinash Gadre, Peter Friedland Commissioners absent: None Staff present: Rick Kitson, Linda Lagergren,Colin Jung Visitors: Mark Santoro(6:30 p.m.),Bill Manion(6:40 p.m.) ELCTION OF 2009 OFFICERS—CHAIR& VICE CHAIR 1 Peter Friedland nominated Andy Radle for Chair. 13;11 Allen seconded the motion. All in favor. Andy Radle abstained. Motion carried 4-0-1. Wallace Iimura nominated Peter Friedland for Vice Chair. Andy Radle seconded the motion. � All in favor. Peter Friedland abstained. Motion carried 4-0-1. j APPROVAL OF January 7,2009 MINUTES 1. Bill Allen moved and Peter Friedland seconded to approve minutes as written. Motion passed Approved 5-0. The Commission agreed to take agenda item #5 out of order. I UNFINISHEID BUSINESS 5. Discuss Work Programs Subcommittee reports: t a) Green Initiatives subcommittee workgroup activities— The Commission discussed that the first reading of the Wireless Communication ordinance was heard at the last City Council meeting. Andy Radle thanked Peter Friedland and Wally timura for attending the City Council meeting and speaking on behalf of the ordinance. The commission complemented Colin Jung on the great job he did of explaining the Wireless Ordinance changes to the Planning Commission and the City Council + members.The City Council only made two changes to the ordinance: added notification distance at 1000 feet and added that part of the normal Planning Commission review process would be to solicit advice from the Technology, Information&Communication Commission for any antenna applications. Peter Friedland made a motion to establish a two-person subcommittee that will be available to City staff and provide 72 hour response time for technical input on cell { + tower and antenna applications as indicated in the ordinance and instructed by the City Council. Bill Allen seconded the motion. All in favor. Motion passed 5-0. The two-person subcommittee will be Peter Friedland and Avinash Gadre. The Commission will evaluate the DAS system and see if it is feasible for Cupertino. An overview of the technology and why it is different from what we.already have is what the Commission will provide. Peter Friedland asked Rick to provide the city of Palo Alto's documentation on the subject. Councilmember Mark Santoro thanked the Commission for their work on the ordinance and the cell towers. Andy Radle thanked Colin on behalf of the Commission for his work on the project. It was noted that David Stillman,Public Works Senior Civil Engineer,will be the Commission's contact for DAS. COMMUNICATIONS 2. Oral: Bill Mannion said he spoke to Erin Cooke about video segments on solar power. Mannion said a script was needed and then Senior TV group could produce the video. The Commission said they would have a discussion with Cooke. The Commission discussed ® Erin's role and responsibilities in her role as the Environmental Affairs Coordinator. Mannion also said the Better Part will end the year with 970 total shows. In 2010 they will have 1,000 episodes. They are planning a big celebration to commemorate the 1,00e show. WRITTEN COMMUNICATIONS 3. December 15,2008—Letter from Comcast regarding programming services. 4. Comeast Newsletters(Nov. 2008&Dec. 2008) The commission reviewed the letter and newsletters&im Comcast. UNFINISHED BUSINESS— 6. Discuss revised version of DIVCA Ordinance—Rick will provide a marked up version of the new DIVCA ordinance at the next meeting. NEW BUSINESS None Reports: 7. City of Cupertino — Kitson reported that the Mary Avenue Bicycle Footbridge Grand Opening was on Thursday, April 30 from 3 to 6 p.m. The Blackberry FarrniStevens Creek Restoration Project Grand Opening was on July 4` from 12 to 4 p.m. MISCELLANEOUS ® S. Activities Calendar—The Commission reviewed the Activities Calendar and made some c ranges. Commission moved the March meeting from March 4 h to March l l"�. The CREST Awards ceremony will be June 17` . The date for the Commissioner's Dinner has not yet been set. They are looking at dates in March or April. 9. Action Item List: — Reviewed action item list. Several items were deleted and the following items were added: j a. Check with Kirsch Center on educational videos(solar)—Rick b. Study DAS system—All commission c. Look for online link for Comcast newsletters--Linda ADJOURNMENT � Bill Allen / Wally limura moved and seconded to adjourn the meeting at 8:35 p.m. to March I I s'.Motion passed 4—0. (Peter Friedland departed early.) i I SVBN=p BY:. APPRO r,Y: ® Linda Lagergren, R in ecretary Andy le,Ch i i I i - i j i Technology, Information & Communications Commission Regular Meeting ® January 7. 2009 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Andrew Radle, William (Bill)Allen, Wallace(Wally) Iirnura, Avinash Gadre,_ Peter Friedland Commissioners absent: None Staff present: None Visitors: Bill Mannion APPROVAL OF December 3, 2008 MINUTES 1. Bill Allen moved and Wally Iimura seconded to approve minutes as written. Motion passed Approved 4-0 with Peter Friedland abstaining. COMMUNICATIONS 2. Oral: Bill Mannion thanked the City again for the grant allowing the Better Part program to produce DVDs for their past and future programs. Bill provided information 20 the Commission on how to check-out the programs at the Library. WRITTEN COMMUNICATIONS None. UNFINISHED BUSINESS— 3. Discus Work Program Subcommittee reports: a) Solar Power Area—Commissioner Friedland shared the possible opportunity for the City to propose ideas in the green arena for possible grants under the federal government economic stimulation efforts. Nothing specific available but thought we should consider pushing ideas through our representatives in Congress. Ideas discussed included capital costs for City infrastructure solar, use of LED streetlights and a solar program like Berkeley's. In general, ideas that took one-time costs and lowered operating;costs for the City seemed promising. Discussed with Bill Mannion the idea of producing short video segments on various sol v.- Fopics to get the information we have on solar energy out to the community. 'These segments would also be supported by information on the City website. Bill indicated he could probably arrange for a producer if we get the scripts written. Bill was going to come back to the next meeting with any information he had. -1 -= b) Wireless Area- Discussed upcoming Planning Commission second session on the wireless ordinance changes. Commissioners Radle and Friedland are to discuss with Colin the new ordinance changes to address the Planning Commission concerns raised at the last meeting. Commissioner Radle will prepare a letter discussing the Wireless Survey the TICC conducted and provide a slide previously presented to the City Council. NEW BUSINESS 4. Discuss revised version of DIVCA Ordinance - There was no new version of the ordinance, so this item was continued to the next meeting. There was some discussion about getting DIVCA to the Council soon. Reports: None MISCELLANEOUS 5. Activities Calendar - Discussed options for moving the February meeting to an earlier time in an effort to avoid conflicts with Commissioner's schedules. 6. Action Item List: --Reviewed action item list. ADJOURNMENT Peter Friedland / Bill Allen moved and seconded to adjourn the meeting at 8:45 p.m. Motion passed 5 - 0. qr S(UB/M�ITTED BY: APPROVED BY: t_- ;'/1,��� _--- `Linda Lagergren, Raordiiig Secretary An y Radle, a' Technology, Information & Communications Commission ® Regular Meeting December 3, 2008 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:03 p.m. ROLL CALL Commissioners present: Andrew Radle, William (Bill)Allen, Wallace (Wally) limura, Avinash Gadre, Commissioners absent: Peter Friedland Staff present: Rick Kitson, Linda Lagergren, Colin Jung APPROVAL OF NOVEMBER 5,2008 MINUTES 1. Bill Allen moved and Wally Iimura seconded to approve minutes as written. Motion passed Approved 4-0. COMMUNICATIONS ® 2. Oral: None WRITTEN COMMUNICATIONS 3. Letter from Comcast regarding New High Definition Triple Play Packages — The Commission briefly reviewed the letter from Comcast. The commission agreed to take item 4b out of order UNFINISHED BUSINESS— 4. Discuss Work Program Subcommittee reports. b) Wireless subcommittee reports—Andy and Colin Jung summarized what happened at the Planning Commission meeting. There was discussion about including an artistic element as criteria for improving the design for wireless towers. There was also discussion of multiple towers versus single towers. A resident, who is also a Block Leader in the Rancho Deep Cliff area commented that what people want, is good coverage. lie said the lack of coverage is a public safety issue. He offered to relay his concerns at a City Council and/or Planning Commission meeting. He would help in any way he could to get the message out that they want better coverage. The commissioners reviewed the Planning Commissioners' direction on amending the wireless communications facilities ordinance. Their concerns and unresolved issue are attached. The commission agreed to follow up on the statistical validity of the survey. Kitson said he would check w=ith Godbe and Associates to see if they will comment on if it was a credible ® survey. The commission also agreed to prepare a memo to the Planning Commission regarding noticing and validity of the survey. Colin Jung commented that a proposal came in from AT&T for an antenna at McClellan and Bubb Road. Andy Radle and Pets: Friedland will work on the letter to the Planning Commission. a. Green initiatives subcommittee workgroup activities—The commission reviewed the slideshow on Renewable Energies solar energy and everyone including Rick thought the outline was great. There was discussion about setting up a TICC website regarding solar energy. Rick%%ill work on city related aspects of solar. NEW BUSINESS 5. Discuss DIVCA Ordinance —The commission reviewed the DIVCA ordinance and made a change to page 2 — changed TICC to City. The commission agreed to discuss the revised version of the DIVCA ordinance at the January meeting. Reports: 6. City of Cupertino—no report MISCELLANEOUS 12. Activities Calendar — The commission reviewed the calendar and noted the next TICC meeting would take place on January 71h and the State of the City Address would be on January 28'h. 13. Action Item List: -- The Commission reviewed the action item list. ADJOURNMENT Bill Allen / Avinash Gadre moved and seconded to adjourn the meeting at 10:35 p.m. Motion passed 5 - 0. SUBMITTED BY: APPROVED BY: Linda Lagergren, Recording Secretary Andy Radle, hair