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CTC 2006 - 2008
TECHNOLOGY, INFORMATION & COMMUNICATIONS 1 of 2 COMMISSION MINUTES 2006-2008 Technology,Information & Communications Commission Regular Meeting November 5, 2008 MINUTES CALL.TO ORDER Andy Radle called the meeting to order at 7:07 p.m. ROLL CALL Commissioners present: Andrew Radle, William(Bill) Allen,Wallace(Wally)Iimura, Avinash Gadre Commissioners absent: Peter Friedland Staff present: None Visitors: Craig(no last name given) APPROVAL OF OCTOBER 1,2008 MINUTES 1. Bill Allen moved and Wally Iimura seconded to approve minutes as written. Motion passed Approved 4-0. COMMUNICATIONS 2. Oral: None WRITTEN COMMUNICATIONS 3. Draft DIVCA Ordinance Reviewed & discussed the draft DIVCA ordinance. Corrunission had several questions for staff about the ordinance, notably the proposed role for TICC as auditor. Plan to discuss with staff at December meeting. Commissioners are also going to review and compare proposed ordinance to others we have and on the Internet. 4. Letter from AT&T U-verse The commission reviewed the letter from AT&T regarding change in video channels. UNFINISHED BUSINESS— 5. Discus Work Program Subcommittee reports. Solar Power Sub-committee—Reviewed slides Avinash prepared and provided feedback. Avinash will revise for next meeting. Discussed possible forum to share information on solar power issues since a series of Scene articles may not be the best vehicle to communicate some complicated information. Commissioners also discussed bringing in people who have deployed solar power systems to share their experience. Another option considered was to record it for later playback. If a forum isn't possible,discussed producing a program for direct broadcast/download. Andy took an action to discuss with Rick. 6. Wireless Ordinance Update—Discussed upcoming ordinance review with Planning Commission. Discussed attendance at Planning Commission meeting and City Council ® meeting once it is scheduled. Andy will send out some draft points to present to planning commission for review. Andy will also be presenting info on the ordinance change to upcoming Chamber of Commerce meeting. Andy took an action to share with Rick feedback about the ordinance in prep for December meeting. NEW BUSINESS No new business items Reports: None MISCELLANEOUS 12. Activities Calendar—The commission reviewed the calendar. Changed Mayor's meeting attendee to Wally limura for the November 241h meeting. 13. Action Item List: -- The Commission reviewed the action item list and deleted several off the list that were completed. .ADJOURNMENT Wally limura / Bill Allen moved and seconded to adjourn the meeting at 9:00 p.m. Motion passed 4-0. SUBMITTED BY: APPROVED BY: a Linda Lagergren, R rd' b Secretary Andy Radl , hair Technology,Information & Communications Commission Regular Meeting October 1, 2008 MINUTES CALL TO ORDER Andy Radle calleu ine met.�rig to order at 7:00 p.m. ROLL CALL Commissioners present- A,:.e,ew Radle, William(Bill)Allen, Wally Iimura, Peter Friedland A iinash Gadre Commissioners absent: None Staff present: Rick Kitson, Colin Jung COMMUNICATIONS 2. Oral: None UNFINISHED BUSINESS— 5. Wireless Ordinance Update—Colin Jung distributed the draft wireless ordinance with the updates proposed by the Commission. Colin presented the ordinance changes to Community Development Director, Steve Piasecki. Colin said the City will need to do city- wide noticing before it goes to the Planning Commission for review and recommendation to the City Council. Kitson has agreed to put the notice on the back of the Cupertino Scene. A date has not been set yet for the changes to the ordinance to go on to the Planning Commission. Colin discussed the idea of incorporating public art on cell phone towers and look for opportunities for artistic expression. This idea may be included in the draft wireless ordinance. Colin Jung asked the Conunission to contact either Joint Venture Silicon Valley or Silicon Valley Leadership Group to discuss the cell phone initiative to attend the Planning Commission meeting. Kitson suggested contacting the Sheriff's Office and the Fire Department and discuss with them the need for better cell phone coverage during a disaster. Kitson said he will let the Commission know who they can contact. Kitson said at the next meeting he will know when this will go to the Planning Commission. Kitson also reviewed with the Commission the preliminary results of the bi-annual community survey and specifically the results of the cell phone tower questions. APPROVAL OF SEPTEMBER 3,2008 MINiUTES 1. The commission moved and seconded to approve minutes. Motion passed 4 )-1, 1 abstaining(Gadre) COMMUNICATIONS 3. Written: The commission briefly reviewed the Comcast letter, dated August 28, 2008, regarding the notice of price changes. UNFINISHED BUSINESS— 4. Discuss Work Program Subcommittee reports. Wireless Tower Sub-committee—No other comments. Solar Power Sub-committee—Wally talked to Don Disney and got positive feedback on what the Commission is trying to do. Wally put a list together and will go back and add more details to each of the points and then prioritize them. Peter Friedland suggested the Commission make a presentation on solar at the next town meeting(Community Congress). • Technology Issues s Regulatory Issues ® Economic Issues ® Avinash said he has already begun writing an article on solar for the Scene. Bill Allen said articles aren't detailed enough and it might be good to consider putting the detailed information up on the web. Kitson said he would talk to Mayor Sandoval about a"solar"Community Congress. The commission had a question on the total length of service one can serve on the Commission, if they also serve a partial term.Kitson said he would clarify this. NEW BUSINlESS Reports: None MISCELLANEOUS 12. Activities Calendar—The commission reviewed the calendar. Bill Allen made a motion to trove the November TICC meeting back to October 22nd Peter Friedland seconded the motion. Motion passed unanimously. 13. Action Item List: — The Commission reviewed the action item list. The Commission asked if there was an update on the Bubb Road cell tower. Kitson said there was no update at this time. ADJOURNMENT Bill Allen/Wally Iimura moved and seconded to adjourn the meeting. Motion passed 5 -0. SUBMITTED BY: APPROVED BY: Linda Lagergren,Rec r in ecretary Andy Radl , Chair Technology,Information & Communications Commission Regular Meeting September 3,2008 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Andrew Radle, William(Bill)Allen, Wally Iimura, Peter Friedland, , Commissioners absent: Avinash Gadre Staff present: None Visitors:None APPROVAL OF AUGUST 6,2008 MINUTES 1. Bill Allen / Wally limura moved and seconded to approve minutes. Motion passed unanimously 4—0. COMMUNICATIONS 2. Oral: None Written: The commission briefly reviewed the Comcast changes in the HD programming. 3. July 30,2008—Letter from Comcast—re:programming services. UNFINISHED BUSINESS- 4. Discuss Work Program Subcommittee reports. Tower Application Process Sub-committee—Discussed scheduling of ordinance change with City Council. Andy Radle has action to discuss with Rick Kitson. AndyRadle and Bill Allen to prepare documentation supporting change for council packet. Wireless Tower Sub-committee-Discussed proposed tower in Bubb Road area and possible association with development in the area. Discussed status of Blaney Avenue/Bollinger Road T-Mobile tower under construction. Solar Power Sub-committee—Wally shared his points for upcorning Scene articles. The commission concluded that multiple articles will likely be needed to cover material. Discussed possible community forum around solar power that could be recorded. Commission as a whole has action to research solar;aggregation issue and buy-back issues and feed to Wally. NEW BUSINESS 5.. Discuss Wireless Ordinance Updates—No New Busint;ss discussion Reports: No Reports MISCELLANEOUS 12. Activities Calendar—The commission reviewed the calendar. 13. Action Item List: —The Commission reviewed the action item list. The following actions were added: • Check with Rick Kitson on ordinance reading scheduling with City Council—Andy • Research solar aggregation and buy-back issued—All Brief discussion of recent housing element meeting. Brief discussion on home wireless LAN monitoring by individual at De Anza parking garage. Peter has contact at De Anza and offered- to inform her. ADJOURNMENT Peter Friedland / Bill Allen moved and seconded to adjourn the meeting at 8:24 p.m. Motion passed 4-0. SUBMITTED BY: APPROVED BY: ® Linda Lagergren, ng Secretary Any e. di hais Technology, Information & Communications Commission Regular Meeting August 6, 2008 MINUTES CALL.TO ORDER Andy Radle called the meeting to order at 7:05 p.m. ROLL.CALL Commissioners present: Andrew Radle, Wally Iimura, Peter Friedland, William (Bill) Allen, Avinash Gadre Commissioners absent: None Staff present: Rick Kitson, Linda Lagergren Guests: John Stubblebine APPROVAL OF NNE 9,2008 MINUTES 1. Bill Allen / Peter Friedland moved and seconded to approve minutes. Motion passed unanimously 5—0. COMMUNICATIONS ® 2. Oral: None Written: The commission briefly reviewed the written correspondence. 3. June 5, 2008—Letter from Comcast—re: Comcast Store on Imperial Ave. 4. June 23,2008—Letter from AT&T—re: Change in video channels. 5. June 26,2008—Letter from Comcast—re: FCC Regulatory Fee Change Peter Friedland told the Conunissioners that he got in touch with Eddie Garcia (Comcast). Garcia told Friedland that he would have Laura Macias contact Friedland. Macias has not contacted Friedland, so he will continue to contact Garcia and let him know that Macias has not responded to his messages. The Commission decided to take Items 8 and 9 out of order. NEW BUSINESS 9. Update on City Website—Nidhi Mathur. Nidhi provided a sneak preview of the new City website. The Commissioners commented on the design and content. Rick said they appreciated the comments and would be making some changes.The hope is to have the new website up and running by November. S. Presentation on Solar—John Stubblebine John Stubblebine, resident and local authority on solar energy gave a presentation to the Commissioners. Stubblebine spoke on why we should go to solar energy and why we should go green. John said that all energy prices are connected. All markets will fluctuate and energy prices will rise. He said solar will pay off at today's prices. Rick asked if there is a special issue to address and cover in the commm.iri. Rick suggested the commission look ® at the legislation around the energy issue. The commission suggested that a series of Scene articles should be done on solar. The commission agreed to create a subcommittee of two members to look at solar issues. The members of the subcommittee are Wally Iimura and Avinash Gadre. UNFINISHED BUSINESS- 6. Discuss Work Program Subcommittee reports. The commission decided to add discussion of wireless ordinance updates to the September agenda. Rick Kitson said he would check with Colin Jung to see if there was any progress with the AT&T antenna. 7. Discuss Council Work Program—no discussion. 10. Discuss transition to digital TV Wally Iimura— Wally Iimura has plans to teach a glass at the Senior Center on the television conversion boxes. The Senior Center wanted to know how many people needed this type of training before Iimura could proceed. limura was hoping to blast out the information to those who were interested as soon as possible. Rick Kitson said the City was looking at purchasing a few "Kill-A-Watt" meters. The meters plug into appliances and calculate how much energy is being used. The commissioners discussed having some available for residents to check out or possibly give them out to Block Leaders to loan out to the neighborhoods. Reports from: 11. City of Cupertino—no report MISCELLANEOUS 12. Activities Calendar—The commission reviewed the calendar and added Commissioner's reception on August 21'` at 6 p.m. They also assigned commissioners to the Mayor's meetings. • August—Bill Allen • September—Avinash Gadre • October—Andy Radle • November—Peter Friedland • December—Wally Iimura 13. Action Item Lest: -- The Commission reviewed the action item list. The following items were deleted because they were completed: • Invite Metro-Fi representative to TICC meeting • Bring summer calendar to schedule cancellation of meetings • Explore rescheduling June meeting ADJOURNMENT Peter Friedland / Bill Allen moved and seconded to adjourn the meeting at 9:38 p.m. Motion passed 5 -0. SUBMITTED BY: APPROVED BY: Linda Lagergren, Re&fdijfg Secretary Andy Ra Chair r Technology, Information & Jim]® Communication Commission CUPERTINO NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Technology, Information&Communication Commission of the City of Cupertino,California, scheduled for Wednesday,July 2,2008,at 7:00 p.m. will be cancelled due to lack of a quorum. Dated this 25th day of June, 2008. Linda LagergrenAettording Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue, Cupertino, California. Linda Lager gre a rding Secretary Cupertino,California Technology,Information& Communications Commission Regular Meeting June 9, 2008 .MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Andrew Radle, Wally Iimura, Peter Friedland, William (Bill) Allen, Avinash Gadre Commissioners absent: None Staff present: Rick Kitson,Linda Lagergren Guests: Bill Mannion Introductions of new and eturent commissioners. APPROVAL OF MAY 7,2008 MINUTES 1. Peter Friedland / Bill Allen moved and seconded to approve minutes. Motion passed unanimously 4—0— I abstained. COMMUNICATIONS 2. Oral: Bill Manion, representing the Cupertino Senior TV Production group th-zL:ed the Commission for the $1,481.99 grant they received. Bill brought an itemized list of how the Senior TV groups spent the grant money. Computer built by ADDA Computers $1,058.54 DVD-R(50 each) 21.64 Library DVD cases and inserts(100) 61.70 Sony Camera 299.12 Total $1,441.00 Balance of$40.99 will be spent for printer inks or more DVD`s. The Library gave the Senior TV group a list of 70 DVD's that represented 40 to 50 programs that the Library wanted produced. Bill Mannion thanked Wally lirnurs for being the computer guru for the Cupertino Senior Television production group. Written: The commission briefly reviewed the written correspondence. 3. April 21, 2008—Letter from Comcast—re: Bonds. 4. May 13, 2008—Letter from Comcast—re: programming changes. fe 5. May 21, 2008 —Letter from Comcast—re: Franchise Fee Audit Peter will follow up with Comcast on the action items list. is The last time that Eddie Garcia attended a Commission meeting, Eddie stated that he wasn't aware of any letters that were sent to Comcast. Comcast filed that the only regulation cities have,is with basic cable. Our objections have no merit. Rick shared a document from FCC. Rick will get the letters and send them to Eddie. Peter left(ill)at 5:05 p.m. UNFINISHED BUSINESS- 6. (Discuss Work Program Subcommittee reports. The article on digital transition, written by Wally limura, appeared in the Scene. The commission would like a follow up article in the November or December Scene. There may be an opportunity for a Forum in February at the Senior Center regarding the changes. Fifteen percent of the Cupertino population relies on over air for television coverage. NEW BUSINESS 7. Discuss MetroFi services The Commission asked if there was any interest by the City to use %4etroFi services. Rick Kitson said the City was not interested in maintaining a residential WiFi network. The City doesn't have the money to subsidize it. The City is interested in a public safety network. We are however participating in SVRIP (Silicon Valley Regional Interoperability ® Program). Metro-Fi is currently negotiating with buyers. g. Discuss solar initiatives in Cupertino—photo voltaic. The Commission discussed several solar issues. Rick Kitson mentioned that a group called Cool Cities meets the second Monday of each month at City Hall. They discuss what the City is doing in regards to energy issues. The issue that keeps surfacing is solar. The Commission discussed there may be an interest in a possible article in the Scene on solar or possibly another article on power usage of electronics. 9. Discuss Council Work Program — The commission felt the only item on the Council work program that was relevant to the Commission was E-government. They suggested that Nidhi come to the next meeting and report on e-goverment services,including 3N. Reports from: 10. Mayor's meeting with Commissions—No report from the Commission. MISCELLANEOUS 11. Activities Calendar — The commission reviewed the calendar and agreed to cancel the July Commission meeting. 12. Action Item List: —The Commission reviewed action item list. The following items were added: • Look at Forum at Senior Center to address over air TV with changes coming in February--Wally. Solar article for Scene—different ways to approach green(ways to save)--Wally . DJOURN IErff Nally Iimura / Bill Allen moved and seconded to adjourn the meeting at 10:03 p.m. Motion passed 4-0. SUBMITTED BY: APPROVED BY: Linda Lagergren, Re66rdfng Secretary Andy Radle, it Technology,Information & Communications Commission Regular Meeting May 7,2008 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:01 p.m. ROLL CALL Commissioners present: Andrew Radle, Wally limura, Peter Friedland, William(Bill)Allen Commissioners absent: Staff present: Alone Guests: Linda Grodt APPROVAL OF MARCH 5,2008 MINUTES 1. Bill Allen / Peter Friedland moved and seconded to approve minutes. Motion passed unanimously 4—0. COMMUNICATIONS 2. Oral: Linda Grodt shared a couple of recent news articles of possible interest to the commission. Written: The commission briefly reviewed the city work plan and planned to discuss further at the June meeting when staff was present. ELECTION OF VICE-CHAIR Wally Iimura nominated Peter Friedland for Vice-Chair. Bill Allen seconded the motion. All in favor. Peter abstained. Motion carried 3-0-1 UNFINISHED BUSINESS- 3. Discuss Work Program Subcommittee reports. Tower Application process subcommittee — Commission reviewed current state of proposed municipal code changes to ease cell tower placement to meet coverage gaps in City. Initial approach to bring changes to Council via Planning Department did not work. Commission is considering taking changes to Council directly. Will discuss at June meeting,but are concerned that budget planning will delay action. Wireless Tower subcommittee—Discussed proposed tower in Bubb Road. area but have no schedule of when the application will hit the Planning Commission. Commission discussed the in-process DTV transition article for the Scene. Article will appear in June Scene. Plan a follow up article later in the year. NEW BUSINESS None ® Reports from: 4. Mayor's meeting with Commissions — Peter shared a summary of other commission activities and City activities the Mayor shared with all the commissions. MIECELLANEOUS 5. Activities Calendar— The commission reviewed the calendar and added the dates for the upcoming Mayor's meetings with commissioners. Wally Iimura will attend the June 23rd meeting and Bill Allen will attend the July 28`h meeting. 6. Action Item List: -- The Commission reviewed action item list. The following items were completed: • #4—Mayor's meetings • #5—Meet with Planning Commission Chair #6—Proposal for next TICC meeting The following items were added to the Action Item list: • Check on Palo Alto activities to bring fiber to the home and wireless activities — Andy • Follow-up on Comcast action items from April meeting—Peter • Check on status of Bub" Road cell tower application—Peter • Commissioners as alpha/beta testers on redesigned City web site—Rick • Explore rescheduling June meeting to June 9�h or 10`h—Andy/Rick ADJOURNMENT Peter Friedland/Wally Iimura moved and seconded to adjourn the meeting at 9:43 p.m. Motion passed 4-0. SUBMITTED BY: APPROVED BY: Linda Lagergren, kec&rding Se,,retary Andy Radle, r Technology,Information & Commuunicatiuns Commission Regular Meeting ® April 2,2008 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Andrew Radle, Wally Iimura, Peter Friedland, William(Bill) Allen Commissioners absent: Eric Klein resigned on 3/25/08 Staff present: Rick Kitson,Linda Lagergren Guests: Eddie Garcia& Laura Macias-Comcast APPROVAL OF MARCH 5,2008 MINUTES 1. Bill Allen / Peter Friedland moved and seconded to approve minutes. Motion passed unanimously 4—0 with an amendment to the minutes. COMMUNICATIONS 2. Oral: None Written: The commission reviewed the memo from the City Clerk on the Implementation of SB343 (materials distributed to legislative bodies). The commission questioned if 0_wcast had sent any correspondence (service report) this month. Rick reported that Comcast had not sent a service report since April 2007. The commission quickly reviewed some of the items they wanted to review with Comcast. • INET is a problem(our pipeline into Comeast) • Universal coverage • Non compliance in reporting • Multi unit dwellings ELECTION OF VICE-CHAIR Wally limura nominated Peter Friedland for Vice-Chair. Bill Allen seconded the motion. All in favor. Peter abstained. Motion carried 3-0-1 UNFINISHED BUSINESS- 3. Discuss Work Program Subcommittee reports. Wireless Towers — The commission discussed the new tower that. AT&T was pursuing at Bubb& McClellan. hick will check with Colin Jung to see if the application will be coming forward. The subcommittee (Bill Allen & Andy Radle) prepared the Municipal code draft and received feedback and changes from Colin Jung. Peter Freidland moved to accept the changes to the draft municipal code (19.108 wireless communications), forward the changes to Planning staff and recommend it ge on to the City Council. Wally Iimura seconded the motion. All ;n favor 4-0. Andy suggested the Commission go before the Council with their w* progress. The commission asked if it was possible to go to Council, the second meeting in May, so the commission would have a chance to meet once more before the council meeting. NEW BUSINESS 4. Discuss Comcast Issues —Comcast representatives, Eddie Garcia & Laura Macias, attended the Commission meeting at the request of the Commission. The Commissioners had several concerns. The first concern was the customer service reports. Calls are to be answered within 30 seconds 90% of the time. The reports received showed that calls answered in 30 seconds had not been at 90% since April of 2006. We have not received data since April of 2007. The commission has tried calling Comcast to request a representative from Comcast attend a meeting and have not received any response. The biggest concern the Commission had was the service standards. Eddie Garcia said they attending the meeting and wanted to work with the City to improve the service levels. Eddie asked to get copies of the letters that went to Comcast, so he could see who was handling them. Laura Macias said she would go back and produce the reports from April 2007 to the present. Eddie Garcia said he would make sure that the data was correct. Eddie said there 0 was a direct line to Laura and Rick should call her when he has a question or concern. Rick Kitson mentioned that Comcast staff was great with service related issues, but we need to fix the communication problem. Eddie Garcia said it was fixed. Andy Radle stated that Comcast owes the City for not meeting the service levels as stated in the franchise agreement. Eddie asked what does the City want. Andy said wt�want to fix the problem and then go forward in a productive way. Peter Friedland said he would like Comcast to look at the multi-family complexes and why aren't they supplying service to these families. Laura Macias said that these locations fall under a different agreement. She stated that Comcast has access on public streets, but not private streets. Comcast would have to have an agreement with the property owners of the multi-family complex, either the HOA or the sole proprietor. They discussed the specifics of the De Anza Oaks HOA. The commission asked for details on the De Anza Oaks situation. The question of Channel 26 & KMVT not being in the Comcast guide came up. Comcast representatives said there is a fee to be in the guide. The Commission asked what the significant changes will be with the State Franchise and how the relationship will change. Comcast will look at the Service reports and see why we haven't been receiving them and will they continue. e Rick will provide all prior written communication to Comcast • Comcast will look into the condo coverage and specifically De Anza Oaks • Comcast will look at INET—is there a creative solution • Take on the Cable Guide 5. Discuss summer schedule — possible caneeUation of meetings — The commission discussed the summer meeting schedule and decided to wait until closer to the summer months to make a decision on cancelling any meetings. 6. Discuss Scene article — Digital TV transition -- It was brought up that Mayor Dolly Sandoval would like to see an article on digital TV. Wally Iimura will write a Scene article on the digital change and will put it in the June Scene. Wally will bring a draft of the article to the next Commission meeting. Reports from: 7. Mayor's meeting with Commissions — Andy Radle attended the Mayor's meeting with Commissioners. The Mayor is looking at meeting regularly on the 4`h Monday of each month. However, no meeting will be held in May because of the Memorial Day holiday. 8. City of Cupertino—No report. MISCELLANEOUS 9. Activities Calendar— The commission reviewed the calendar and added the dates for the upcoming Mayor's meetings with commissioners. Peter Friedland will attend the April meeting with the Mayor and the commission will look at the future months. The Commission will put Photo Voltaic on the June TICC meeting. 10. Action Item List: --The Commission reviewed action item list. ADJOURNMENT Bill Allen / Peter Friedland moved and seconded to adjourn the meeting at 10:05 p.m. Motion passed 4-0. SUBMITTED BY: APPROVED BY: oe Linda Lagergren, a rding Secretary Andy Ra hair Technology, Information & Communications Commission ® Regular Meeting March 5, 2008 :MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein, Wally Iimura, Peter Friedland, William (Bill)Allen Commissioners absent: None Staff present: None Guests: Bill Mannion, Kajen Batel APPROVAL OF February 6,2008 MINUTES 1. Peter Friedland / Andy Radle moved and seconded to approve minutes. Motion passed unanimously 5-0. COMMUNICATIONS Oral: Bill Mannion showed an example of the DID produced of the Better Part made with the equipment purchased with a city grant sponsored by the TICC. He shared his thanks to Wally for helping with the setup. Bill also provided DVDs of the Better Part episode on the TICC with Andy, Venally, and Eric. Kajen Batel spoke on behalf of his company that does IT and web site development. He was looking for information on possible work with the city. The commission directed him to the City Manager's office and Rick in particular as the commission does not directly get involved in vendor sourcing. Written: No written communications UNFINISHED BUSINESS- 2. 2007 Work Program Subcommittee reports. Eric was able to discuss possible process changes regarding tower applications with Planning Commission vice-chair Lisa Giefer. Andy was unable to get a response to meet with Marty Miller but sent a summary of the proposal to him. The commission discussed a new tower application pending for the Bubb/McClellan area that would address a key weak spot discovered in the city wide survey. This application may be a good time for the commission to try out the new process for advising the Planning Commission and City Council on new towers. Peter had a discussion with California Public Utility Commission Commissioner Rachelle Chong where he shared our ongoing issues with Comcast responsiveness to franchise issues. She offered to get some attention from Comcast. As a result, Eddie Garcia will be involved and attending our April meeting. Bill and Andy reviewed the proposed municipal code changes that would allow for better coverage in the city without opening up the core residential zoning categories. The actual code changes will be discussed and finalized in April. NEW BUSINESS The commission discussed the coming digital television conversion and the coupon program for people who have analog sets but depend on Over the Air stations(OTA). The commission discussed a possible Scene article on the topic. No action at this time but possible articles on the digital transition will be discussed again in April. The commission also briefly discussed the recent FCC spectrum auctions but no action was taken. Reports from: 3. City of Cupertino—None. MISCELLANEOUS 4. Activities Calendar—Discussed possible cancellations and rescheduling of meeting in the Summer due to vacations. The commission will discuss at April meeting with possible action. ® 5. Action Item List: Reviewed action item list. AT&T demo fell through again. Eric will keep try:.g. Wally is getting first-hand experience with U-verse. Eddie is coming to meeting so item around Laura is complete. Colin has been coming as needed so that item is complete. Added the following actions: For Rick—How much does Comcast actually owe the city at this point? Need this for the meeting with Eddie. For Linda—Will there be Mayor meetings with the commissions? For Everyone—Bring Summer schedule for possible movement/cancellation of meetings. ADJOURNMENT Eric Klein/Bill Allen moved and seconded to adjourn the meeting at 8:15 p.m. Motion passed 5-0. SUBMITTED BY: APPROVED BY: � c 10 Linda Lagergren, Recording Secretary Andy Radle, air Technology,information & Communications Commission Regular Meeting February 6,2008 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:06 p.m. ROLL CALL Commissioners present: Eric Klein, Wally Iimura, Peter Friedland, Andrew Radle, William (Bill)Allen Commissioners absent: Staff present: Rick Kitson,Linda Lagergren,Colin Jung,Leslie Gross(Asst. Planner) Guests: Linda Grodt, Bill Mannion ELECTION OF 2008 OFFICERS—CHAIR& VICE CHAIR Eric Klein nominated Andy Radle for Chair. Peter Friedland seconded the motion. All in favor. Andy Radle abstained. Motion carried 4-0-1. Andy Radle nominated Eric Klein for Vice Chair. Wally Iimura seconded the motion. All in favor. Eric Klein abstained. Motion carried 4-0-1. APPROVAL OF January 2,2008 MINUTES 1. Peter Friedland / Bill Allen moved and seconded to approve minutes. Motion passed unanimously 5-0. COMMUNICATIONS Oral: Linda Grodt distributed news articles to the commissioners. Bill Mannion reported that the video editing of the interview with the Commissioners is down to 28 minutes and it is ready to cablecast in April. It will be available in tiie Library or on sale through the Better Part. The Commission asked about the $1400 grant that the Better Part received from the City. Bill Mannion said they are beginning to put the award winning DVD's into the Library. Peter suggested the City sell blank DVD's to the Better Part at a better price than they could get retail. Commissioners Bill Allen and Wally Iimura announced that they both were reappointed to the Technology, Information and Communication.Commission. The Commission took Unfinished Business out of order. UNFINISHED BUSINESS- 3. 2007 Work Program Subcommittee reports. • Work with City Staff and planning commission—Eric Klein • Public Outreach—on hold pending other sub-committee work • Meeting with Community Groups—Peter Friedland & Nally Bents • Meeting with Carriers—Peter Friedland& Andy Radle • Addressing Bubb/McClellan—on hold pending other sub-committee work • Wireless ordinance examination and proposals—Bill Allen&Andy Radle Peter asked Colin Jung about the status of the cell tower requests. Colin Jung said the T-Mobile tower was approved and would be going through. Andy and Peter attended the Planning Commission meeting and Peter thought Colin did a very thorough job. Colin said Metro PCS was looking for a site to put a tower at the UC Extension building at Bubb Road.T-Mobile was also looking at upgrading in that area also AT&T. Colin Jung highlighted the areas of the Wireless Communications Facilities ordinance that he thought the TICCs might want to review. Colin Jung wants the TICCs to take ownership of any changes they recommend. The subcommittee_to review the ordinance is Bill Allen and Andy Radle. The TICCs would like to review the tower applications and consider making it a routine part of the process—advisory input from the Commission,either as a written report,or report at the Planning Commission meeting,or in a letter.Andy Radle agreed to meet with the Chair of the Planning Commission and Peter will write a proposal by the next TICC meeting. The Commission agreed to come back next month with a draft ordinance. !Written: Commission reviewed the following written communications. 4. January 24, 2008—Comcast letter regarding programming changes(KTVU-DTLAT channel) NEW BUSINESS 4. DIVCA Digital Infrastructure Video Competition Act Rick Kitson introduced the subject of the DIVCA to the commission. He requested a subcommittee be formed to work on an ordinance for adoption by the City. Kitson distributed a letter written by Moss-Barnett to Laura Macias, Director of Government Affairs, of Comcast regarding franchise fees. Reports from: S. City of Cupertino—Rick Kitson distributed the contract for the new website development hosting agreement. Peter Friedland suggested.4 to 6 weeks for testing. The TICCs requested getting ID's so they can get into the website to test it out. Peter Friedland moved to recommend Website Development special needs mobile devices be a part of the design. Bill Allen seconded the motion All in favor. Motion passed 5-0. MISCELLANEOUS 9. Activities Calendar — The commission reviewed the calendar and added the date of the CREST awards ceremony. 10. Action Item List Review—The Commission reviewed the Action Item List and updated. New actions added: #1. Meet with Chair of Planning Commission(Marty Miller). TICC would like to make a routine part of the process—advisory input from Commission,either as a report at Planning Commission mtg.,a letter,or before the meeting. ANDY RADLE #2. After Andy meets with Chair of Planning Commission, Peter will write proposal for next TICC mtg. of March 5t - PETER FR.IEDLAND. ADJOURNMENT Peter Friedland/Wall Iimura moved and seconded to adjourn the meeting at 9:32 p.m. SUBMITTED BY: APPROVED BY: Linda Lagergren, Wcording Secretary Andy Radle Aair Technology,Information & Communications Commission Regular Meeting January 2,2008 MINUTES CALL TO ORDER Andrew Radle called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein, Wally Iimura, Peter Friedland, William(Bill)Allen Commissioners absent: None Guests: Bill Manniop—Better Part Assistant Producer Staff.None APPROVAL OF DECEMBER 5,2007 MINUTES 1. Minutes for December 5'h, 2007 were amended to reflect that only three commissioners were present at the December 5 h meeting and therefore the vote to approve the November 7'h minutes was 3-0 instead of 5-0 in favor. Peter Friedland moved to approve the December 5`h, 2007 minutes as amended. Eric Klein seconded. Approved 3-0-2. Commissioners Radle and Allen abstained. COMMUNICATIONS Oral: Bill Mannion shared an offer to appear on one or more episodes of The Better Part to talk about the role of the TICC and other technology topics. A date was set for Andy,Eric,and Wally to appear in the first show on the activities of the TICC commission. The commissioners also discussed possible future topics including the coming end of analog TV broadcasting and how that might affect seniors. Written: Commission reviewed the following wA ten communications. 2. December 3, 2007 — Comcast letter regarding programming changes (Toon Disney & Fox Business). 3. December 10,2007—Comcast letter regarding price adjustments to Pay-Per-View movies. Commissioner reviewed Comcast notices. UNFINISHEID BUSINESS- 4. 2007 Work Program Subcommittee reports. ® Work with City Staff and planning commission—Eric Klein o Public Outreach—on hold pending other sub-committee work • Meeting with Community Groups—Peter Friedland& Wally limura • Meeting with Carriers—Peter Friedland&Andy Radle • Addressing Bubb/McClellan—on hold pending other sub-committee work • Wireless ordinance examination and proposals—Bill Allen&Andy Radle Sub-committee's reported out current state. Commission discussed successful T-Mobile application from December Planning Commission meeting. Commissioners discussed how to move forward better with city staff. The TICC would like to have Colin attend TICC meetings for a few months to move things along on possible process changes. Bill shared information on how PEG funding may be used by the City in relationship to State franchises. NEW BUSINESS None Reports from: 5. City of Cupertino—No report 6. Video Franchises—No report MISCELLANEOUS 7. Activities Calendar—No updates. 9. Action Item List Review —The Commission reviewed the Action Item List and added the following actions: For Rick—How much does Comcast actually owe the city at this point? For Rick—Can we arrange for Colin to attend the TICC meetings for the next 3 months? For Linda—Will there be Mayor meetings with the commissions? ADJOURNMENT Bill Allen/Wally Iimura moved and seconded motion to adjourn at 8:40 p.m. Motion passed 5-0. SUBMITTED BY: APPROVED BY: Linda LagergrenjAc4fording Secretary V Andy Ra Chair Technology,Information& Communications Commission Regular Meeting December 5,2007 /q s Z0 >!W Q MINUTES 0 Z Z �+A 0 to ® [.. CZ CALL TO ORDER W 1%, U Eric Klein called the meeting to order at 7:07 p.m. a"#-^a•.6 w� ROLL CALL U A Ir- Commissioners present: Eric Klein,Wally Iimura,Peter Fri � Z 9 Commissioners absent: Andrew Radle,William(Bill)Allen - ��' Z 0 APPROVAL OF NOVEMBER 7 2007 MINUTES 2~ 1. Minutes approved 3-0. p pG Z l C � ® uaW�Q� COMMUNICATIONS v� CD,,; Oral: None Written: Commission reviewed the following written communications. 3. November 9,2007—Comcast letter regarding implementation of security deposit. After reviewing the above letter from Comeast,the commission questioned qualification#5. It seemed bizarre, but outside of the commission's purview. Peter said he would talk to the City � tanager and Mayor(Dolly Sandoval)about trying to figure out what Comcast owes us and use more creative techniques to get it paid(or at least get Comcast to pay attention to us). UNFINISHED BUSINESS- 4. 2007 Work Program Subcommittee reports. • Work with City Staff and planning commission--Eric Klein • Public Outreach—on hold pending other sub-committee work • Meeting with Community Groups—Peter Friedland&Wally Iimura • Meeting with Carriers--Peter Friedland&Andy Radle • Addressing Bubb/McClellan—on hold pending other sub-committee work • Wireless ordinance examination and proposals—Bill Allen&Andy Radle Peter—The article Peter prepared appeared in the Scene,and the commission got some email from citizens.Nothing came back from AT&T or Verizon,but Peter will ask Colin Jung about the Bubb project. Eric-- Still trying,to get AT&T to give the commission a Uv demonstration. NEW BUSINESS None Reports from: 5. Mayor's Meeting with Commissioners. Wally Iimura attended the meeting and gave an update. The TICC update was a significant part of the discussion. MISCELLANEOUS 9. Activities Calendar-No updates. 10. Action item List Review-The Commission reviewed the Action Item List and updated. New action added: ,Action Items: #1 is unassigned,will assign next month. #2 assigned to Andy-- no update #3 is documented above. #4 meeting with Planning Commission moved to December 11. ADJOURNMENT Meeting adjourned at 7:26 p.m. SUBMITTED BY: APPROVED BY: inda Lagergren,4(eciYrding Secretary Any Radle, Chair 101 Technology, Information& Communications Commission ® Regular Meeting November 7, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:03 p.m. ROLL CALL Commissioners present: Andrew Radle, William (Bill) Allen, Eric Klein, Wally Iimura, Peter Friedland, Staff: Sharon Russell,Linda Lagergren,Colin Jung Guests: Linda Grodt APPROVAL OF OCTOBER 3,2007 M11NUTES 1, Bill Allen / Peter Friedland moved and seconded to approve the minutes as submitted. Approved 5-0. ® COMMUNICATIONS Oral: None Written: Commission reviewed the following written communications. 3. October 4, 2007—Comcast letter regarding California Channel. 4. October 8, 2007—Comcast letter regarding Hallmark Channel. 5. October 11,2007—Comcast letter regarding price adjustments. 6. October 30,2007—Comcast letter regarding exchange of analog receivers for upgraded digital receivers. The Commission once again discussed contacting Comcast to request a representative attend a TICC meeting. Peter Friedland requested that Sharon Russell check with the city of San Jose and see if they could give her any advice for working with Comcast. The Commission also discussed a joint suit with other cities or the possibility of the cities getting together at the State level. They discussed starting the process by getting together with the West Valley cities to see if there was a common interest in working together as a group. UNFINISHED BUSINESS- 7. 2007 Work Program Subcommittee reports. ® • Work with City Staff and planning commission—Eric Klein • Public Outreach—on hold pending other sub-committee work • Meeting with Community Groups—Peter Friedland& WalIy limura • Meeting with Carriers—Peter Friedland&Andy Radle • Addressing Bubb/McClellan—on hold pending other sub-committee work • Wireless ordinance examination and proposals Bill Allen&Andy Radle The commission discussed whether TICC would be interested in taking over the role that the Planning Commission has reviewing cell tower and antenna applications. They discussed if acting as an agent behind the scene might be a better approach instead of interjecting themselves into the process. They will look at this again. In the mean time, the TICC's would like to get the applications as soon as they come in and they would like to be able to provide an advisory statement from the TICCs to be put with the application for review by the Planning Commission and City Council. They would also like the City Manager to pass on any relevant information to the TICCs. Colin arrived and discussed with the Commission what occurred at the meeting that staff had with AT&T. He also discussed the upcoming application at the Tin Tin Market site that would be going to the Planning Commission for review on the 27 h of November. The subcommittee will do public outreach on the issue of antenna applications. Colin will provide them with names and addresses. ACTION ITEMS—TICC wants: • AT&T user data • Maps and aerial photos of Linda Vista Park The Commission discussed the article that Peter Friedland prepared for the Scene. Andy will send edits and feedback to Peter. NEW BUSINESS .Reports from: S. Mayor's Meeting with Commissioners. Eric Klein shared a summary from Mayor's meeting with Commissioners. Wally limura will attend the November meeting. There will not be a Mayor's Breakfast meeting in December. As soon as the new Mayor determines a schedule for the meetings,Linda Lagergren will pass it on. Linda will contact the Chair if a date is set for January. 9. City o1 Cupertino—No report 10. Video Franchises—No report. MISCELLANEOUS 11. Activities Calendar—Wally Iimura will attend the Mayor's November meeting. ® 12. Action Items List Review—The Commission reviewed the Action Item List and updated. New action added: Demo of U-verse—Eric Attend Planning Commission meeting regarding T-Mobile monopole—Andy, Peter ADJOURNMENT Bill Allen / Wally Iimura moved and seconded to adjourn the meeting at 9:46 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: .17 Linda Lagergren, RZcAing Secretary Andy e, C iPiG peuiI ViCe r Technology, Information & Communications Commission Regular Meeting October 3, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:00 p.m. ROLL CALL Commissioners present: Andrew Radle, William (Bill) Allen, Eric Klein, Wally Iimura, Peter Friedland, Commissioners absent: two vacant positions Staff: Colin Jung Guests: Linda Grodt, Local Resident Joe APPROVAL OF SEPTEMBER 5,2007 MINUTES 1. Peter Friedland / Bill Allen moved and seconded to approve the minutes as submitted. Approved 5-0. APPROVAL OF SEPTEMBER 11,2007 MINUTES 2. Eric Klein / Wally Iimura moved and seconded to approve the minutes as submitted. Approved 5-0. COMMUNICATIONS Oral: Linda Grodt shared several articles of interest to TICC. Written: Commission reviewed the following written communications. 3. August 3, 2007—Comcast letter regarding KICU-DT High Definition channel. 4. August 24, 2007—Comcast letter regarding programming service adjustments. 5. August 29, 2007—Comcast letter regarding NFL Network in High Definition. Commission reviewed the above letters and notices. Commission noted that Comcast has stated in writing their desire to move people to the digital tiers only. Commission discussed email received by the city a:ad by the commission and added action items to respond. UNFINISHED BUSINESS- 6. 2007 Work Program Subcommittee reports. The current subcommittees needed to be re- organized to avoid Brown act issues when the commission changes to five members from seven. New subcommittees have no more than two members and all are focused on the wireless area with the work divided up among all commissioners. • Work with City Staff and planning commission—Eric Klein • Public Outreach—on hold pending other sub-committee work • Meeting with Community Groups—Peter Friedland& Wally Iimura • Meeting with Carriers—Peter Friedland&Andy Radle • Addressing Bubb/McClellan—on hold pending other sub-committee work • Wireless ordinance examination and proposals—Bill Allen&Andy Radle NEW BUSINESS 7. Discuss results of the meeting with Veriaon. Peter, Andy, arA Colin, shared a summary of the wireless sub-committee meeting with Verizon and follow-up actions planned. Reports from: 8. Mayor's Meeting with Commissioners. Wally shared a summary from Mayor's meeting with Commissioners. 9. City of Cupertino—No report 10. Video Franchises—No report. MISCELLANEOUS 11. Activities Calendar—No updates. ® 12. Action Item List Review—The Commission reviewed the Action Item List and updated. New actions: Andy—Follow up with Linda on October and November scene deadlines for wireless survey summary article. Andy—Send email to or call Randy Okamura at ATT to try and get a meeting with him for the wireless survey Andy—Send email to Pete Coglianese to see if telecom attorney responded to his email yet regarding I-Net. Andy—Contact Laura Macias, our local govt. affairs representative with Comcast, re: various issues include I-Net, service quality, etc. ADJOURNMENT Eric Klein / Bill Allen moved and seconded to adjourn the meeting at 8:30 p,m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: inda Lagergren, R r g Secretary Andy Radl hair Technology,Information & Communications Commission Special Meeting 40 September 11,2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 4:00 p.m. ROLL CALL Commissioners present: Andrew Radle, William Allen,Wallace Iimura, Peter Friedland, Eric Klein Commissioners absent: two vacant positions Staff: David Knapp, Steve Piasecki,Colin Jung,Linda Lagergren COMMUNICATIONS Oral: None NEW BUSINESS 1. Follow up discussion on cellular coverage in Cupertino. -- The Commission discussed cellular coverage in Cupertino. Everyone was in agreement there is insufficient coverage in Cupertino. Cupertino has never had a vocal group in favor of more antennas and people tend to resist antennas. Poor cell coverage was a public safety factor during the fire near Montebello. Piasecki and Jung discussed the current process and said that a suggestion was made that the Technology, Information and Communication Commission take on the ro,i: of the Planning Commission in reviewing tower applications. The Commission requested to be notified when tower applications come in for approval. The Commissioners agreed to meeting with technical people from the service providers to identify the technical solutions to the coverage problem. Once this is done, the City Manager will again meet with the Commission to map cut a strategy for finding a way to install those solutions. ADJOURNMENT Bill Allen / Eric Klein moved and seconded to adjourn the meeting at 5:25 p.m. The motion carried unanimously. SUBMITTED BY: APPROVVED BY: Linda Lagergrenji6codding Secretary Andy Radl Chair Technology,Information & Communications Commission Regular Meeting September 5, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Andrew Radle, William Allen, Wallace Iimura, Peter Friedland, Eric Klein Commissioners absent: two vacant positions Staff: Rick Kitson, Linda Lagergren Guests: Diane Bennedetti APPROVAL OF AUGUST S,2007 MINUTES 1. Wallace Iimura/Peter Friedland moved and seconded to approve the minutes as submitted. The motion carried 5-0. COMMUNICATIONS Oral: None Written: Commission reviewed the following written communications. 2. August 3,2007—Comcast letter regarding KICU-DT High Definition channel. 3. August 24, 2007—Comcast letter regarding programming service adjustments. 4. August 29, 2007—Comcast letter regarding NFL Network in High Definition. Commission noted that CSPAN has moved from Limited Basic to Expanded Basic. Staff and Commission stated that they have had no success in getting Comcast to attend a TICC meeting. Kitson said he would continue to try to get a Comcast representative to attend a TICC meeting. Commission took Item# 7 out of order. NEW BUSINESS 5. Discuss Better Parts needs,equipment proposal,and how to integrate with Video on Demand system. Diane Bennedetti explained the process that the Better Part Senior TV Group goes through to create the DVD's. They put the original recording on mini DV, they edit it, put back on mini DV master, goes to Senior Center Tech Room to create a DVD, put 4 mini DV's (4 shows) on SVHS,then create DVD to send to the Library. After discussion, the Commission agreed to hale check cut to Sr. TV Group for equipment needed to create DVD's for Library. Eric Klein / Bill Allen moved and seconded to cut check not to exceed$1,48 1.99. All in favor. Motion carried. Commission directed Rick Kitson to check on computer access at Senior Center and investigate if donated Apple computers are available to everyone at Senior Center. 6. 'Tour of City's Video on Demand system and discussion with city staff responsible for the system.1..e Commission toured the City Channel and Rei Delgado explained all the equipment. 7. Wireless Survey Update—Commission agreed to call a special meeting and invite Dave Knapp for a follow up discussion on cellular coverage in Cupertino. It was decided the meeting would be held on Tuesday, September I Ph at 4 p.m. in Conference Room A. UNFINTISHEID BUSINESS- 2. 2007 Work Program Subcommittee reports. Commission continued item to next regular meeting. Reports from: 9. Mayor's Meeting with Commissioners. This report occurred at the last TICC meeting. Eric Klein traded with Wally Iimura. Wally will attend the September Mayor's meeting and Eric will attend the October meeting. ® 10. City of Cupertino — Rick reported on his three-month leave to Sunnyvale. Rick said that Pete Coglianese would handle franchise related issues while Rick is in Sunnyvale. Rick stated he is working with the attorney on the Assembly bill related to PEG. 11. Video Franchises—No report. MISCELLANEOUS 12. Activities Calendar — The Commission reviewed the activities calendar and updated the representatives for the September and October Mayor's meetings.November 15t'was added to the calendar for the Identity Theft Forum. December 4t' was added as the date for the Mayor's Swearing In Ceremony. 13, Action Item List Review—The Commission reviewed the Action Item List. ADJOURNMENT Pete, Friedland / Andy Radle moved and seconded to adjourn the meeting at 9:35 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren, ecording Secretary Andy Radle,tfiair Technology,Information& Communications Commission ® Special Meeting August 8,2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Andrew Radle,William Allen, Wallace Iimura, Peter Friedland, Eric Klein Commissioners absent: none(Luke Lam—resigned prior to the meeting) Staff: None APPROVAL OF JUNE 20,2007 MINUTES 1. Peter Friedland/ Bill Allen moved and seconded to approve the minutes as submitted. The motion carried 5-0 COMMUNICATiON5 ® Oral: Residents from 22958 Cricket Hill Road (DeAnza Oaks) came to discuss replacing existing cable service with Comcast. They want to know what Comeast's obligations are relative to providing service to this group.We relayed(from email)that Comcast is obligated to provide service to every parcel in Cupertino (by city agreement with Comcast). Comeast can apply for relief,but it would then have to be provided at Comcast's cost. Written: Commission reviewed the following written communications. 2. June 15,2007—Comcast letter re:programming. UNFINISHED BUSINESS- 3. 2007 Work Program Subcommittee reports. Action Item-Redouble efforts to get Glenda from Comcast to a future meeting Better Part Discussion about what equipment to use. We asked that the original proposal and their revised equipment list be sent to TICC@cupertino.org Action Item - Tour of Cupertino Video on Demand (City Channel) and discussion with city staff responsible for this system :7 Action Item - Work item for next month°s agenda to discuss Better Part's needs, equipment proposal,and how potentially to integrate with Cupertino's existing Video on Demand system. ® Reviewed wireless survey for presentation to City Council Action Item — 21ommission wishes to present to City Council ASAP, with the following direction: is1 - Staff will be directed to produce, in 2 months, in cooperation with the TICC, a place for cell tower approval that will remedy the serious coverage issues shown in the city wide survey. 2 - Said plan is to include actions that can be implemented by staff alone and those that require Council action. NEW BUSINESS No new Business Reports from: 4. Mayor's Meeting with Commissioners — Andy reported on the Mayor's meeting. TICC will review Mayor's suggestion to move from seven members back to five members. 5. City of Cupertino—No report 6. Video Franchises—No report. MISCELLANEOUS 7. Activities Calendar- Wally will attend October Mayor's meeting. g. Action Item List Review—Items#I and#2 are still valid. ADJOURNMENT William Allen / Wallace Iimura moved and seconded to adjourn the meeting at 9:57 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren,kecoWing Secretary y Radle hair ® Technology, Information & Communication Commission CUPERTINO NOTICE OF CANCELLATION AND CALL FOR SPECIAL MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Technology, Information&Communication Commission of the City of Cupertino,California,scheduled for Wednesday,August 1,2007,at 7:00 p.m.will be cancelled due to lack of a quorum. NOTICE IS ALSO GIVEN that a special meeting of the Technology, Information &Communication Commission is hereby called to be held on Wednesday,August 8,2007, at 7:00 p.m. Dated this 25`h day of July,2007. Linda Lagergren,R&orcffng Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) Linda Lagergren, being first duly swots deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue, Cupertino,California. Linda Lagergren,R rd g Secretary Cupertino,California i Ila Technology, Information & Communication Commission CUP'ERTINO NOTICE OF CANCELLATION NOTICE IS HEREPY GIVEN that the regular meeting of the Technology, Information&Com,-nunication Commission of the City of Cupertino,California, scheduled for Wednesday,July 4,2007,at 7:00 p.m. will be cancelled due to lack of a quorum. Bated this 2"d day of July,2007. Linda Lagergren,Re ding Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO } Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue, Cupertino, California. Linda Lagergren,Reco i Secretary Cupertino,California �l 0 SS. -CA N % L' vL AN 'SOY O 111V CI Y OF, PERTINO DEPART- `. OF U RY THA ON (DATE) I PECSONALLY WI)LLETIN :STED THE ICE/AGENDA ON ME BOARD AT CITY HALLO DAL E t� Technology, Information & Communications Commission Special Meeting June 20, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:07 p.m. ROLL CALL Commissioners present: Andrew Radle,William Allen, Wallace Iimura, Luke Lam, Peter Friedland,Eric Klein Commissioners absent: none(Charlie Ahern—resigned prior to the meeting) Staff: Rick Kitson, Linda Lagergren Guests: Linda Grodt, Diane Benedetti, Andrea Dorey APPROVAL OF MAY 2,2007 MINUTES 7. Wally Iimura / Bill Allen moved and seconded to approve the minutes as submitted. Eric Klein abstained. The motion carried 5-0 COMMUNICATIONS Oral: Diane Benedetti asked if the City Council approved the budget item for grant money that the Better Part (Cupertino Senior Television) had requested. The money was for equipment to convert VCR tapes to DVD and then put in the Library for the public. Kitson said the budget item had been approved. Eric Klein and Andy Radle will check the possibility of video on demand for the Better Part shows. The Commission requested interest in touring the City Channel control room and speaking with the staff. Rick Kitson will arrange a time for the Commission to tour the City Channel The Commission elected to take item #g out of order. NEW BUSINESS 7. Utility User Tax Ballot Measures — David Woo, Finance Manager spoke to the Commission about the Utility User Tax Ballot Measure. The City's tax ordinance was written before the introduction of new communication technologies. This ballot measure would replace the existing telephone users' tax with a modern communications users' tax, while keeping the rate at 2.41/6. The tax would be imposed on charges for the use of telecommunication services(defined to include"the transmission,conveyance,or routing of voice, data, audio, video, or any other information or signals to a point, or between or among points, whatever the technology used") and ancillary telecommunications services (defined as "services that are associated with or incidental to the provision, use or enjoyment of telecommunications services"). Like the existing telephone users' tax, the communications users' tax would be a general tax, with its proceeds deposited into the City's general fund. This measure will be brought before the City Council at the July 3`d meeting for approval. If approved, it will go on the November ballot. The City will do a poll to see what the public's viewpoint is before taking it to Council. The Commission discussed the language of the ballot measure in detail. Eric Klein made a motion that based on the information presented and the handout provided of the summary text titled "Utility User Tax Ballot Measure" the ballot measure text is overly broad and the Commission could not support it in its current form. The Commission recommends the measure be modified to cover the insurance of revenue continuation of telephone services to include cell phones and landlines. Peter Friedland seconded the motion. All in favor. Motion carried 5-0. Written: Commission reviewed the following written communications. 2. April 25,2007—Comcast letter re: price and package changes. ® 3. May 4,2007—Comcast letter re: programming changes. 4. Comcast monthly service report for April 2007. 5. May 17,2007—Comcast letter re:NFL Network. 6. Graph charting monthly percentage of Comcast call answered in 30 seconds. UNFI1QSHED BUSINESS- 8. 2007 Work Program Subcommittee reports. Communication subcommittee—Wally limura/Luke Lam Wally had no report at this meeting.Luke stated he was talking to each of the council members regarding e-services. He spoke to Kris Wang, Richard Lowenthal, Dolly Sandoval and Dave Knapp. He still needed to speak to Orrin Mahoney and Patrick Kwok. He said the e-services that are most often used were for recreational services,permits and business licenses. Dolly and Richard both thought that we already had a great program. Luke said he needed time to work with city staff to understand what they think they want to do with the content management system. The commission asked Rick to send them an electronic version of the old e-services plan. Wireless subcommittee Andy Klein/Peter Friedland/Eric Klein Peter reported on the survey that was done. There were 616 responses to date. Rick will check to see if the City has any software to do an analysis on the surrey. The subcommittee will meet ® to analyze the data. Legislation & Regulations subcommittee-- Bill Allen Charlie Ahern had been working on the service side of the subcommittee. Bill Allen was working on the PEG side of the legislation and regulation. The committee will look at what is required in an ordinance for collecting PEG fees. Reports from: 9. Mayor's Meeting with Commissioners—Peter reported on the Mayor's meeting. 10. City of Cupertino—No report 11. Video Franchises—No report. ADJOURNMENT Peter Friedland / Eric Klein moved and seconded to adjourn the meeting at 10:00 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: ,J Linda Lagergren,4ec&ding Secretary Andy Radle, C, air Technology, Information & Communication Commission 191, CUP ERTINO NOTICE OF CANCELLATION AND CALL FOR SPECIAL MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Technology, Information&Communication Commission of the City of Cupertino,California,scheduled for Wednesday,June 6, 2007,at 7:00 p.m. will be cancelled due to lack of a quorum. NOTICE IS ALSO GIVEN that a special meeting of the Technology, Information & Communication Commission is hereby called to be held on Wednesday, June 20, 2007, at 7:00 p.m. Dated this 300 day of May,2007. Linda Lagergren,Rece0liniff Secretary STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) Linda Lagergren, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of Conference Room A located at 10300 Torre Avenue, Cupertino, California. Linda Lagergren, ord' g Secretary e Cupertino,California Technology,Information & Communications Commission Regular Meeting May 2, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:06 p.m. ROLL CALL Commissioners present: Andrew Radle, William Allen, Wallace Iimura,Luke Lam, Peter Friedland Commissioners absent: Eric Klein,Charlie Ahern Staff. None Guests: Linda Grodt APPROVAL OF APRIL 4,2007 MINUTES 1. Bill Allen / Peter Friedland moved and seconded to approve the minutes as submitted. Wally Iimura abstained. The motion carried 4-0 ® COMMUNICATIONS Oral: None Written: Commission reviewed the following written communications. 2. Comcast monthly service report for March 2007. 3. Graph charting monthly percentage of Comcast calls answered in 30 seconds. Reviewed Comcast service reports. Question for Comcast—How are scheduled service outage times determined. Some scheduled outages seemed to be during the daytime, others at night. Also discussed a Comcast rate change notice published in the newspaper. UNFINISHED BUSINESS 4. 2007 Work Program Subcommittee reports. Communication subcommittee—Wally Iimura/Luke Lam gave and update on the city content management systems work. Commission discussed web hosting and issues of in-house vs. outsourced. (New action item for Andy to loop for market info on municipal web sites/CMS) Wireless subcommittee—Andy Klein/Peter Friedland gave an update on the wireless subcommittee. Discussed proposed survey and approach. Bill Allen/Luke Lam moved and seconded to recommend the City execute a wireless survey to be announced in the Scene. Approved 5-0. (New action item for Peter to draft Scene article on the survey.) Legislation & Regulations subcommittee—Bill Allen talked about AB2987 and enabling code changes in Cupertino.Noted the customer service area and PEG areas needed code 40 changes. Discussed feed locations for PEG channels. NEW BUSINESS None Reports from: Mayor's Meeting%ith Commissioners—Wally gave a summary of the Mayor's meeting. 8. City of Cupertino—No report 9. Video Franchises—No report. ADJOURNMENT Bill Allen / Peter Friedland moved and seconded to adjourn the meeting at 9:30 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY' 12 Linda I.agergren, a ding Secretary Andy Radle, air Technology, Information & Communications Commission Regular Meeting April 4, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Andy Radle,Bill Allen, Eric Klein,Charlie Ahern, Luke Lam, Peter Friedland Commissioners absent: Wallace Iimura Staff: Rick Kitson, Linda Lagergren APPROVAL OF FEBRUARY 7,2007 MINUTES 1. Charlie Ahern/ Bill Allen moved and seconded to approve the minutes as submitted. Peter Friedland and L wke L=abstained.The motion carried. APPROVAL OF MARCH 7,2007 MINUTES 2. Charlie Ahern / Luke Lam moved and seconded to approve the minutes as submitted. The motion carried. The Commission discussed ways of keeping the City Council better informed about the TICC activities. The approved minutes are available to the Council one month after the meeting occurs. Consensus by the Commission was for the Chair to summarize key discussion items and actions of the meeting that may be of interest to the City Council. The Chair would them forward that summary on to the other commissioners for review and then send the message to the City Council. COMMUNICATIONS Oral: None Written: Commission reviewed the following written communications. 3. February 8,2007—Letter from Comcast regarding programming services. 4. Comcast monthly service report for February 2007. There was significant discussion about Comcast and their failure to meet certain metrics related to customer service for almost a year now. There is a requirement for customer calls to their call center to be answered within 30 seconds for 90%of the ells. The most recent reported month, Feb. 2007 had only 36% answered within 30 seconds. Rick Kitson, working with the City Attorney and an outside telecom law specialist, are now pursuing financial remedy as described in the franchise agreement. The Commission suggested visiting Comcast as a way to get to talk to them, since they won' attend the TICC meetings. hick will keep the Commission posted on updates and ask AT&T to look at the reports and update them. Rick reported that Randy Okamza has replaced Leon Beauchman. The Commission suggested that Eric Klein�.: and ask to have a demonstration on U-Verse and also meet Randy Okamura. The Commission discussed the recent Courier article on AT&T U-Verse service. The Commission will try to arrange a live demonstration with AT&T to see the service in action. Current demos around the City appear to be DVD's of the service and not actual use indicative of City residents. UNFINISHED BUSINESS- 5. 2007 Work Program Subcommittee reports. Legislation & Regulations subcommittee--Charlie Ahern and Bill Allen will meet next Tuesday and come to the next meeting with a suggested plan. Wireless subcommittee—Eric&Andy&Peter Friedland will pull together questions and conduct interviews with some feedback. Communication subcommittee Luke Lam(Wally Iimura)reported that he and Wally will evaluate the content management systems and report back at the next meeting. NEW BUSINESS 6. Discuss future TICC meeting dates as it relates to vacation/business trip schedules. The Commissioners discussed upcoming meeting dates and decided that they will hold the June meetin,oii June 20t',not meetnn July because of the Independence Day Holiday and move the August meeting to the 8`h. Reports from: 7. Mayor's Meeting with Commissioners — Andy sent a written report on the Mayor's meeting. The Commission re'riewed the schedule and made changes as follows: January—Charlie Ahern February—Eric Klein March--Andy Radle April--Bill Allen May—Wally Iimura June Peter Friedland July—Luke Lam August—Andy Radle September—Eric Klein October—Charlie Ahern November—Bill Allen December—no meeting 8. City of Cupertino-Rick Kitson announced that the City has a new radio station— WQGH344— 1670 on the AM dial. Rick distributed the Commissioners handbook and the Ethics books. Rick also handed out the letter that was sent by Dave Knapp to Mr. Eddie Garcia, Director of Government Affairs for Comcast,expressing Comcast's failure to meet the minimum requirements regarding Comcast call center answering calls within thirty seconds. 9. Video Franchises—No report. MISCELLANEOUS 10. Activities Calendar—"The Commission reviewed the activities calendar and made changes to the dates for the Mayor's meetings. 11. Action Item List—The Commission reviewed the action items And made changes. ADJOURNMENT Peter Friedland / Charlie Ahern moved and seconded to adjourn the meeting at 9:28 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: r inda Lagergren,Rq(Mrif Secretary ArTdy Raty Chair Technology,Information & Communications Commission ® Regular Meeting March 7,2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:07 p.m. ROLL CALL Commissioners present: Andy Radle, Bill Allen, Eric Klein, Charlie Ahern, Wallace Iimura Peter Friedland, Luke Lam Commissioners absent: None Staff: None INTRODUCTIONS — Introductions were made for the new commissioners - Luke Lam & Peter Friedland. The Commission discussed the history and role of the TICCs. COMMUNICATIONS Written: Commission reviewed the following written communications. 1. Comcast monthly service report for January 2007 2. Letter from Comcast regarding programming services. UNFINISHED BUSINESS-None 3. 2007 Work Program Subcommittee Reports Subcommittees: Legislation & Regulations subcommittee--Charlie& Bill Charlie reported he believes there is latitude in current legislation for us to be more involved in State franchises. The subcommittee wants to get together to review and make a recommendation on next steps, synthesis. Wireless subcommittee—Eric&Andy Andy reported the subcommittee met twice this month and TICC received printed copies of the subcommittee report. Senate Bill 1627 states now that the City has no say in existing tower changes,only new towers.The Commission discussed the subcommittee report. Communication subcommittee—Wally do Staff Wally reported he met with Nidhi Mathur(City webmaster)and h,s offered himself as a ® resource to help the City find new tools. Peter Friedland joined the Wireless subcommittee(3 members) Luke Lam joined the Communication subcommittee(3 members) NEW BUSINESS None Deports from: 4. Mayor's Meeting with Commissioners—No report MISCELLANEOUS g. Activities Calendar—The Commission agreed to review the activities calendar next month when staff was present. 9. Action Item Lipt—The Commission added three action items to the list. a. Ask Linda to send out meeting minutes a few weeks in advance of the next commission meeting. b. Check to see if City Council is getting�'imely copies of the commission meeting minutes. ® c. Invite Glenda from Comcast to visit TICC to meet and greet,and explain why the table in the reports have never been updated. The commission also would like Rick to report on the other action items at the next meeting. ADJOURNMENT Eric Klein/Charlie Ahern moved and seconded to adjourn the meeting at 9:50 p.m.The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergre Recording Secretary Andy Radl hair Technology, Information & Communications Commission Regular Meeting, Is February 7,2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:07 p.m. ROLL CALL Commissioners present: Andy Radle,Bill Allen, Eric Klein,Charlie Ahern, Wallace Iimura Commissioners absent: None Staff: Rick Kitson,Linda Lagergren Guests: Linda Grodt INTRODUCTIONS—Introductions were made to and by the new commissioner, Wallace limura. ELECTION OF 2007 OFFICERS—CHAIR&VICE CHAIR Bill Allen nominated Andy Radle for Chair. Eric Klein seconded the motion. All in favor. Andy Radle abstained. Motion carried. Charlie Ahern nominated Eric Klein for Vice Chair. Andy Radle seconded the motion. All in favor. Eric Mein abstained. Motion carried. APPROVAL OF JANUARY 3,2007 11N" TIES 1. Charlie Ahern / Eric Klein moved and seconded to approve the minutes as submitted. Iimura abstained. The motion carried. COMMUNICATIONS Oral: Linda Grodt introduced herself and also distributed a news article from the Los Gates` Daily, "WiFi a new challenge for parents". Written: Commission reviewed the following written communications. 2. December 21,2006—Letter from Cupertino Roundtree HOA regarding Comcast Cable. 3. January 5, 2007—Letter from Comcast regarding franchise fees on non-subscriber revenue. 4. January 5, 2007—Letter from Comcast regarding currew price list for services. 5. Comcast monthly service report for Dezember 2006 The Commission discussed written item#2 letter from Roundtree HOA regarding,Comcast. The letter was forwarded to Comcast. The Commission asked Kitson to follow-up and see its this issue had been resolved. The Commission also suggested short articles or blurbs in the Scene with info on how residents could get these low priority items resolved. The Commission reviewed the Comcast price list and recognized the trends toward leading people toward digital. The Commission suggested we ask Glenda (the new Comcast rep) to fax the customer concern surveys and ask if Glenda could visit a future commission meeting. The Commission was concerned that the October and November service reports were exactly the same. UNFINISHED BUSINESS-None NEW BUSINESS 6. 2007 Work Program. —Bill Allen presented all the proposed work projects and the commission discussed each one. 1. Presentation to City Council on what the Commission is doing. The Commission thought this was a good opportunity to propose a budget increase. 2. State franchise legislation—propose ordinances for City to implement 3. Update wireless master plan and related ordinances 4. Communications inventory 5. Proposed budget for TICC 6. Scene or web articles The Commission discussed that they would like to bring all the ordinances up to speed. They are all out of date. Bill Allen talked about the possibility of standing subcommittees. This would be the best way for the commission to work on some of these projects. Eric Klein would like more focus. The Commission needs to concentrate on a couple of things instead of spreading it over a number of projects. The Commission decided to bring back item#1 (City Council presentation)at a later date, do#6 (Scene articles)as needed, and drop#5(proposed TICC budget) for now. The Commission formed subcommittees to work on the remaining projects. Subcommittees: #2 —Legislation& Regulations subcommittee-- Charlie & Bill #3--Wireless subcommittee—Eric& Andy #4—Communication subcommittee—Wally& Staff The subcommittees will meet and figure out how they want to approach the projects and then present an update at the next commiss;.:-,i meeting. Reports from: 7. Mayor's Meeting with Commissioners—Charlie Ahern reported on the Mayor's meeting. The upcoming schedule is as follows: January—Charlie Ahern February—Eric Klein ]March—Bill Allen April—Andy Radle May—Wally Iimura June--Charlie Ahern July—Eric Klein August—Bill Allen September—Andy Radle October—Wally Iimura November—Charlie Ahern December—no meeting 8. City of Cupertino—At the next meeting Rick Kitson will report on the following items: a. Letter from Roundtree HOA to Comcast b. Contact and invite Glenda to a fixture commission meeting 1. Fix service reports 2. Service levels 3. What is Comcast doing in 2007? 9. Video Franchises—No report. The Commission stated that they don't know of any resident that is on AT&T video as of yet. MISCELLANEOUS 10. Activities Calendar—The Commission reviewed the activities calendar and had no changes. 11. Action Item List—The Commission reviewed the action items. ADJOURNMENT Charlie Ahern/Bill Allen moved and seconded to adjourn the meeting at 9:32 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren, lawiding Secretary Andy Radle, air Technology, Information & Communications Commission Regular Meeting January 3, 2007 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:03 p.m. ROLL CALL Commissioners present: Andy Radle, Bill Allen, Eric Klein, Charlie Ahern Commissioners absent: None Staff. Rick Kitson, Linda Lagergren - Guests: Dash Chang(AeON Wireless,Inc.; APPROVAL OF OCTOBER 26,2006 MINUTES 1. Radle / Klein moved and seconded to approve the minutes as submitted. Ahem abstained. The motion carried. The commission decided to take item#7 out of order. NEW BUSINESS 7. Presentation by AeOnsafe regarding secure public WiFi sites. —Dash Chang founder of a new start up, AeON Wireless, Inc. gave a presentation to the commission on the issue of the security of WiFi. The mission of AeON is that wireless should be secure and it isn't. It includes WiFi, WiMax, and all wireless broadband. AeON provides free security. The company was started about a year ago. He said he didn't want to alarm the public,but wanted them to be aware of the mechanics of security. The City has begun the process of having the Community Hall as a test site. Dash said a number of companies in the community are using their services including Hobee's, Fontana's, J&J,Lee's Sandwir.ies, Brittania Arms,and Vallco Fashion Mall. COMMUNICATIONS Oral: The commission discussed the forming a subcommittee to work on suggestions for a commission work plan for 2007. Andy Radle / Eric Klein moved and seconded to appoint Charlie Ahern and Bill Allen as the subcommittee to create a suggested work plan for 2007. The motion carried unanimously. The workplan will be on the agenda for February. Written: Commission reviewed the following written communications. 2. October 24, 2006—Comcast letter regarding channel line-up. 3. November 7, 2006—Comcast letter regarding video programming. 4. Comcast monthly service report for October 2006 5. Comcast monthly service report for November 2006 TECHNOLOGY, INFORMATION & COMMUNICATIONS 2 of 2 COMMISSION MINUTES 2006-2008 UNFINISHED BUSINESS 6. Update on Wireless Master Plan Action Items Subcommittees—The committees completed their work and no report was made. Reports from: 8. Mayor's Meeting with Commissioners— 9. City of Cupertino—The commission asked about the request from the Senior TV group (The Better Part)for funding to convert videos to DVD's for a Library collection. Rick said he would look into his request for a budget adjustment and get back to the commission. 10. Video Franchises—No report MISCELLANEOUS 11. Activities Calendar—The Commission reviewed the activities calendar and added the names of the commissioners who would represent them at the Mayor's monthly breakfast meeting. January—Charlie Ahern February—Eric Klein March—Bill Allen April—Andy Radle May—new Commissioner June—Charlie Ahern July—Eric Klein August—Bill Allen September—Andy Radle October—new Commissioner November—Charlie Ahern December—no meeting 12. Action Item List—The Commission reviewed the action items, deleted several and added the following: Letter from Attorney to Comcast regarding service levels—Rick Attempt to get live access to demo AT&T video service—Rick Send electronic version of AT&T agreement to Commissioners—Rick ADJOURNMENT Charlie Ahern / Andy Radle moved and seconded to adjourn the meeting at 10:00 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren, RecOfdiffg Secretary Andy Radle,Ni ,hair t Technology, Information &c Communications Commission Special Meeting October 26, 2006 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Andy Radle, Bill Allen, Eric Klein Commissioners absent: Charlie Ahern, Steve Ting-Resigned Staff. Rick Kitson, Linda Lagergren Guests: Leon Beauchman,John DiBene, Michael Wolf APPROVAL OF SEPTEMBER 13,2006 MINUTES 1. Klein /Allen moved and seconded to approve the minutes as submitted. The motion carried unanimously. The Commission took Itern # 8 (AT&T — Review proposed interim agreement to offer video services to Cupertino residents)out of order. NEW BUSINESS 8. AT&T—Review proposed interim agreement to offer video services to Cupertino residents. Leon Beauchman said that AT&T would like to begin service in Cupertino if they could fast track an agreement. Leon Beauchman, Michael Wolf and John DiBene all from AT&T were present to answer questions. They said they were targeting Comcast and satellite customers. Right now they were looking for a gap agreement. The commission asked when the: service would begin. AT&T said the launch date had not been announced, however, the plan was to turn it on before the end of 2006. The Commission had a number of questions that AT&T was not able to answer at this time. AT&T planned to have answers to the questions by the November 6`h Council meeting. The questions were: • Will U-Verse in-home equipment be leased or sold? What other language programming other than Spanish will be available? o Will customers be able to buy single services rather than packaged offerings(e.g. do you have to buy phone service to get video?Do you have to buy DSL internet service to get video? Do you have to buy video to get phone or DSL service?) • When will AT&T provide to the City product information such as pricing and specific feature offerings? ® • What percentage of the City will be included in the initial launch of U-Verse? • What is the battery life for the Lightspeed cabinets?(In the event of a regional earthquake, how long will batteries last?) Will AT&T provide a list of the installed Lightspeed boxes? ® . Will AT&T offer a senior discount? • How will AT&T connect with the City's Emergency Response system? • At what rate will PEG be supported?(1%, 3%) How will Cupertino connect to AT&T? commission questioned why they should recommend approval of an agreement, if AT&T A't p, wide all the information, and if there was uncertainty aboui what actual services wou'd be ( red. COMMUNICA`ftONS Oral: None Written: Commission reviewed the following written communications. 2. Comcast monthly service report for August 2006 3. September 27, 2006-Comcast letter regarding TiVo Series3 High Definition Digital Media Recorder 4. October 6, 2006—Comcast letter regarding channel lineup(Fear Net—channel 166) .5. Comcast monthly service report for September 2006 6. Graphs—Comcast customer service UNFINISHED BUSINESS 7. Update on Wireless Master Plan Action Items Subcommittees ---T1. Meet with Mayor(key players) Eric/Charlie No report 2. Survey Charlie/Eric No report 3. What is the reasonable aesthetic Bill/Colin/Rick No report standard for towers? 4. Consistency/Update Wireless Master Bill/Andy Bill reported that City regulations Plan &Ordinance and ordinances are out of date, iespecially in regard to wireless. 5. Review State &federal regulations& Charlie/Andy Andy reported on the Assembly Bill new bills 2987(Nunez)--cable& video service. He will wait until next month to see if the bill is signed and ther,go from there. He also reported on the status of Senate Bill 1627(Kehoe)—relating to wireless telecommunication facilities. The League was neutral on this issue. (Legislation was changed to collocation of wireless antennas. If there is an existing antenna,you can't add antennas to that location. 6. White paper/Study Sessiun with the Will be assigned City Council at a later date The Commission alined what the progress was on the recommendation for funding for grant money, particularly the request from The Better Part Senior TV group. Kitson said the mid year budget adjustments will go to Council in December. Rick said he would check into the progress of the request and get back to the Commission in December. Reports from: 12. Mayor's Meeting with Commissioners—Andy reported on the Mayor's meeting with the commissioners. He said the Mayor would like the commission to write an article for the Scene on How Does MetroFi work? 13. City of Cupertino—No report 14. Comcast—No report MISCELLANEOUS 15. Activities Calendar—The Commission reviewed the activities calendar. Bill Allen will attend the November 0 Mayor's meeting with Commissioners. 16. Action Item List—The Commission reviewed the action items and added the following: a. Write Scene article—How does MetroFi work? ADJOURNMENT Klein / Allen moved and seconded to adjourn the meeting at 10:25 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda I.agergren a riling Secretary Andy Radle, V" a Chair Technolol,y, Information & Communications Commission Special Meeting September 13, 2006 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:06 p.m. ROLL CALL Commissioners present: Andy Radle,Bill Allen, Eric Klein Commissioners absent: Steve Ting, Charlie Ahern Staff: Rick Kitson, Linda La crgren Guests: Linda Grodt, Andrea Dorry, Diane Benedet'x, Ron Moore, John Heather APPROVAL OF JULY 26,2006 MINUTES 1. A;an/Klein moved and seconded to approve the minutes as submitted. The motion carried unanimously. COMMUNICATIONS Oral: Linda Grodt distributed two Mercury;dews articles regarding WiFi. Rick Kitson mentioned that Cupertino was the last city to join Joint Venture Silicon Valley WiFi initiative. The Commission took Item#8 out of order. NEW BUSINESS 8. Cupertino Senior TV Productions (CSTVP) Proposal for supporting materials for the Cupertino Library —.Andrea Dorry and John W-ather of the Cupertino Senior TV Production group presented a proposal to the Comi:. .,-,ion to supply the Cupertino Library with a video collection of their shows. She reminded the Commission that before the new Library was built the Senior T V group supplied videotapes to the Library of the shows they created. They would like to pick the very best of the archived s'-ows and restore the collection in a DVD format. They would like to start in 2007 supplying the Library with their new shows on DVD. Cupertino Senior TV Production is looking for financial support from the City for this project. Diane Benedetti said when she joined the group in 1993 CSTVP received grants from the Telecommunications Commission to help with the production of these tapes. Diane said Mary-Ann Wallace is very excited about this undertaking. The Commission said they did riot have a budget for grant oney at this time, but were interested in reinstating the program. 1 k Allen/Radle moved and seconded to bring back the $15,000 grant money, which would include $10,000 for educational grants and $5,000 for producer grants. The motion carried ® unanimously. Klein/Allen moved and seconded to recommend that the City Council fund the Cupertino Senior TV Productions proposal as submitted to the Technology, Information and Communication Commission. The motion carried unanimously. Written: Commission reviewed the following written communications. 2. August 9, 2006 -Comcast letter regarding programming services 3. August 10,2006 -Comcast letter regarding programming services 4. Comcast monthly service report for July 2006 5. August 16, 2006—Comcast letter regarding programming enhancements 6. Assorted news articles from Linda Grodt The Commission asked if Lagergren could graph the current months Comcast service levels. The Commission asked Kitson to invite Glenda or another representative frarn Comcas;to come to a Commission meeting to talk about service. Eric Klein said he was interested in information from the Joint Venture Si;;icon Valley Group. ® Kitson invited Klein to attend the meetings. UNFINISII<ED BUSINESS 2. Update on Wireless Master Plan Action Items Subcommittees 1. Meet with Mayor(key players) Eric/Charlie No report 2. Survey Charlie/Eric No report 3. What is the reasonable aesthetic Bill/Colin/Rick No report tandard for towers`: 4. Consistency/Update Wireless Master Bill/Andy Bill reported that City regulations Plan & Ordinance and ordinances are out of date, especially in regard to wireless. Review State & federal regulations Charlie/Andy Andy reported on the Assembly Bill new bills 2987(Nunez) --cable&video service. He will wait until next month to see if the bill is signed and then go from there. He also reported on the status of Senate Bill 1627 Kehoe —relating Z- O to wireless telecommunication facilities. The League was neutral ® on this issue. (Legislation was changed to collocation of wireless antennas.) 6. White paper/Study Session with the Will be assigned City Council at a later date Reports from: 12. Mayor's Meeting with Commissioners—No report. 13. City of Cupertino—No report 14. Comcast—No report MISCELLANEOUS 15. Activities Calendar—The Commission reviewed the activities calendar. Allen/Klein moved and seconded to cancel the October 4`h, 2006 Commission meeting. The motion carried unanimously. 16. Action Item List—The Commission reviewed the action items, deleted the completed items and added the following a. Invite GIenda or another Comcast representative to a Commission meeting to talk about the customer service reports. (Rick) b. Graph service levels for current months. (Linda) c. Change MetroFi public terms and conditions. (Rick) d. Get Legislation analysis ASAP. (Rick) ADJOURNMENT Klein/Allen moved and seconded to adjourn the meeting at 9:55 p.m. The motion carried unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren, Kecording Secretary An Ra le, V ce .hair Technology, Information& Communications Commission Adjourned Regular Meeting ® July 26, 2006 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 703 p.m. ROLL CALL Commissioners present: Andy Radle, Bill Allen, Charlie Ahern, Eric Klein Commissioners absent: Ste•:(.,Ting Staff: Rick Kitson, Linda Lagergren Guests: Colin Jiang APPROVAL OF.TUNE 7,2006 MINUTES 1. Charlie Ahern made a motion to approve the minutes as submitted. Bill Allen seconded the motion.Motion passed unanimously. COMMUNICATION Oral: None The Commission took item#11 out of order. NEW BUSINESS 11. Review Wireless Master Plan—Colin Jung reviewed with the Commission the development process of the initial wireless master plan. Colin then reviewed the list of wireless applications(approved,appealed,withdrawn,removed and in process)since the master plan was established. The Commission discussed the following: Needed improvements: • Citizen Survey in"affected areas"—is there a problem? • Get carriers to drive citizen.demand • Remove/Lower the aesthetic barrier • Pre-approved design • Remove City from decision process(more controversial) • Consistency between ordinance do WMP (upgrade) • The why?(Explain to Council why the public good needs to be served) • Technology/benefit highlights Stakeholders: • Citizens • Carriers e • City Manager Players (driving decisions) • Mayor • Head of Planning Commission • Head of Planning Department • TICC • Citizens • Planner—Colin Jung After discussion the Commission came up with the following Action Items and created a subcommittee to take the lead on each of them. ACTION ITEMS: I. Meet with Mayor(key players)-- (Eric Klein& Charlie Ahem) 2. Survey -- (Charlie Ahern& Eric Klein) 3. What is the reasonable aesthetic standard for towers? -- Bill Allen&Colin Jung& Rick Kitson 4. Consistency/Update Wireless Master Plan&Ordinance -- Bill Allen&Andy Radle 5. Review State&Federal regulations&new bills -- Charlie Ahern&Andy Radle 6. White paper/Study session with the City Council -- Will be assigned later Andy Radle made a motion to form subcommittees as listed above mill Allen seconded the ® motion. All in favor. Motion passed Written: Commission reviewed the following written communications. 2. Comcast monthly service report for May 2006 3. Comcast monthly service report for June 2006 4. June 16, 2006—Letter from T-Mobile 5. Chart—On-Time Installation Completion Percentages 6. Chart—On-Time Service Completion Percentages 7. Miscellaneous news articles UNFINISHED BUSINESS 8. E-Services Update—No report. 9. Report on Public Forum— The forum was taken off the calendar. 10. State Cable Franchise Legislation—AB 5252- No report. Reports from: 12. Mayor's Meeting with Commissivaaers—Eric Klein reported on the Mayor's meeting. � 4 13. City of Cupertino—Rick Kitson distributed a letter that was sent to Comcast regarding signal quality of channel 26 and a letter from Comcast regarding the addition a new channel. 14. Comeast—No report MISCELLANEOUS 15. Activities Calendar— The Commission reviewed the activities calendar and updated who would represent the Commission at the Mayor's meeting September 5a'was added as the date for the upcoming Community Congress. 16. Action Item List—The Commission reviewed the action items,deleted the completed items(#4, 5, 7& 10)and added the wireless master plan items. ADJOURNMENT Charlie Ahern made a motion to adjourn the meeting at 10:30 p.m. Bill Allen secc-,led the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: �vf � Linda Lagergren,Recordi a retary Andy Radle, a Chair Technology, Information & Communications Commission Regular Meeting June 7,2006 MINUTES CALL TO ORDER Steve Ting called the meeting to order at 7:03 p.m. ROLL CALL Commissioners present: Steve Ting,Andy Radle, Bill Allen, Charlie Ahern,Eric Klein Commissioners absent: None Staff: Rick Kitson, Linda Lagergren Guests: Linda Grodt APPROVAL OF APRIL 5,2006 MINUTES 1. Charlie Ahern made a motion to approve the minutes as submitted. Andy Radle seconded the motion. Motion passed unanimously. APPROVAL OF MAY 3,2006 MINUTES 2. Charlie Ahem made a motion to approve the minutes as submitted. Andy Radle seconded the motion. Motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt distributed several newspaper articles to the commissioners. She said the 2006 Alliance for Community Media International Conference and Trade Show will be held at the Boston Park Plaza Hotel in Boston, Massachusetts on July 5`h through July 8`^. The deadline to rdgister is June 23, 2006. Written: Commission reviewed the following written communications. 3. Comcast monthly service report for April 2006 4. April 21,2006—Comcast letter re: Progamming c1mges 5. April 28,2006—Comcast letter re: Equipment Rental Price Adjustment 6. May 1,2006—Comcast letter re: Trouble Call Price 7. May 24,2006—Comcast letter re: Programming Services 8. May 26,2006—Comcast letter re: Family Tier 9. Graph.—Percentage of Comcast calls answered in 30 seconds 10. Graph—Comcast On-Time Completion Percentages Charlie Ahem asked for Comcast graphs to show only the completion of service and installation percentages. Linda will prepare for the next meeting. UNFINISHEID BUSINESS 11. E-Services Update—Rick reported that in addition to webcasts of the Council meetings, podcasts would begin soon. There is an e-services line item in the new budget. Most of the focus is going toward the Pentamation Suite, which will be implemented at the end of the summer. There are no big enhancements at this time with residents or business. There will be an infrastructure upgrade. The financial database is incredibly out of date. Steve Ting asked about public awareness and that the Commission should know about the updates ahead of time. Steve Ting asked for a spreadsheet on what services are currently available and what new services will be available at future dates. Charlie Ahern asked about the economic development webpage. He stated that at the budget hearing it was mentioned that someone would be hired to take the lead in this venture. The commission agreed they would like to have Carol or Mariyah attend a Commission meeting and provide an e-services update. Andy Radle made a motion to move the July Commission meeting from July 120,to July 19''. Sill Allen seconded the motion. All in favor. Motion carried. Eric Klein and Charlie Ahern both stated they would like City email addresses. 12. Report on Scene articles—Commission discussed the articles. Charlie Ahern will provide the next article. He said he would send it to Rick Kitson by the 141h of June. Ahern's article will come out in the July Scene,which will the final article of this series. 13. Report on Public Forum—The Commission discussed having a public forum and whether the idea of a forum was still relevant. Eric Klein said we need to address the future and the communication channels that segway into the future. Steve Ting said we need to educate the other commissioners first. The Commission agreed they need to update the wireless facilities master plan. They suggested Rick talk to Dave Knapp regarding wireless applications and find out how they can be involved when the applications come in. Eric suggested the commission speak at the hearings. 14. State Cable Franchise Legislation—Rick will send the commission an e-mail on this topic. NEW BUSYNESS la. Wireless Master Plan—The commission discussed the wireless master plan. Eric Klein made a motion that the Technology, Information and Communications Commission recommends to the City Council that all applications that are consistent with the Wireless Facilities Master Plan and are consistent with City, State and Federal ordinances should be approved. B111 Allen seconded the motion. All in favor. Motion carried. Eric Klein made a motion that the Technology, Information and Communications Commission formally review the Wireless Facilities Master Plan as its number one priority. Andy Radle seconded the motion. All in favor. Reports from: 16. Mayor's Meeting with Commissioners—Steven Ting reported on the Mayor's meeting with the Commissioners. 17. City of Cupertino—Rick Kitson distributed a letter to Comcast regarding signal quality of channel 26 and a letter from Comcast regarding the addition of the Playboy channel. 18. Comcast—No report MISCELLANEOUS 19. Activities Calendar— The Commission reviewed the activities calendar. 20. Action Item List—The Commission reviewed the action items,deleted the completed items and added the following items: a. Rick will ask Carol or Mariyah to attend a future meeting and discuss Ee-Services Master Plan. b. Rick will talk to Dave regarding getting involved in wireless facilities applications. c. Rick will invite Colin to come to AJy TICC meeting. ADJOURNMENT Charlie Ahern made a motion to adjourn the meeting at 10:20 p.m. Bill Allen seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: t e Linda Lagergren,R o ng Secretary Andy Radle, ice Chair Technology,Information&Communications Commission ® Regular fleeting May 3,2006 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:03 p.m. ROLL CALL Commissioners present: Eric Klein, Andy Radle, Bill Allen,Charlie Ahern Commissioners absent: Steven Ting(excused absence—out of country) Staff. None COMMUNICATIONS Oral: Keith Murphy presented an email communication ethics proposal for the Commission to review. The Commission agreed to read it this month and review at next month's meeting. Andy will send a copy to Rick. Bob Allen asked that the Commission review the$25 fee associated with.Senior Center access to KMVT that is covered in the service agreement. Do some people have to pay$85 and some people pay ® $25. The city is covering the fee above$25, so should anyone have to pay the difference? Written: Commission reviewed the following written communications. 1. Comcast monthly service report for March 2006. 2. April 12,2006—Comcast letter regarding programming adjustments. UNFINISHED BUSINESS 3. Report on Scene articles 4. Report on Public Forum -- Commission discussed what Scene articles are due, and what topics they should cover given the delay in the Forum. The Commission agreed to do an article, which Charlie will prepare, on the goals and changes the Commission has gone through. NEW BUSINESS 5. State Cable Franchise Legislation — The :©minission Discussed AB2987, which covers the state cable franchise agreement. Andy distributed analysis document. Commission agreed that they would review the document next month and take an official position (positive,neutral,negative)at that time. The Commission decide they needed to review SB 1627,which supposedly moves decision on where cell towers are placed ftem political decision makers to a city's planning department.The Commission discussed their role in cell tower approval.Andy is going to talk to the head of the planning commission to see what they need from the TIC Commission relative to cell tower applications. REPORTS 6. Mayor's meeting with Commissioners -- The Commission reviewed Mayor's updates from the April and May meetings. 7. City of Cupertino—No report S. Comcast—No report MISCELLANEOUS 9. Activities Calendar— The Commission reviewed the activities calendar and didn't make any changes. 10. Action Item Last— The Commission reviewed the action items. They talked about the e- survey posted by the City and wondered why they didn't get to provide input for it. There was a discussion about whether TICC email alias is working properly. items#2 and#7 were closed. ADJOURNMENT Charlie Ahern moved to adjourn the meeting at 10:10 p.m. Eric Klein seconded the motion and all approved. SUBMITTED BY: APPROVED BY: ZY? Linda Lagergren, o ding Secretary An y Radle-V' a hair Technology, Information& Communications Commission Regular Meeting April 5, 2006 MINUTES CALL TO ORDER Andy Radle called the meeting to order at 7:04 p.m. ROLL CALL Commissioners present: Eric Klein,Andy Radle,Bill Allen,Charlie Ahern Commissioners absent: Steven'Ting(excused) Staff: Rick Kitson, Linda Lagergren Guests: Linda Grodt, Andrea Lorry APPROVAL OF FEBRUARY 1,2006 METUTES 1. Charlie Ahern made a motion to approve the minutes as submitted. Bill Allen seconded the motion. Motion passed unanimously. APPROVAL OF MARCH 1,2006 MINUTES 2. Charlie Ahern made a motion to approve the minutes as submitted. Bill Allen seconded the motion. Motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt distributed an additional article "Cable TV profit rises despite loss of subscribers" Mercury News, Saturday, February 11, 2006. Commission discussed in detail the article on the consortium of 24 cities teaming up to create wireless hot spots. The Commission discussed if they should be involved regionally and if they should be proactive. The Commission agreed to take item#.0 out of order. UNFINISHED BUSINESS 10.E-Services Update — Rick introduced Nidhi Mathur, the City's webmaster to the Commission. Nidhi came onboard and without a budget has been able to do a lot. We have a lot of e-services online — Access Cupertino, City Mapguide, MapGuide, Laserfiche (City public records), RFP's/Projects� Cupertino Municipal Code, Email notifications. We need to work on informing the residents of these services. Historically, the Commission's focus was cable service and access television. With new legislation,the cable side may not be a major focal point. The Commission will concentrate on e-services and public awareness. The Commission asked for a group email address. Written: Commission reviewed the following written communications. 3. Comcast monthly service report for January 2006 4. Comeast monthly service report for February 2006 5. February 15,2006—Comcast letter re: programming enhancements 6. March 1, 2006—Comeast letter re: FCC Forms 1240 and 1205. 7. March 20, 2006—Comcast letter re: programming services 8. Comeast 2006 Installation and equipment rates 9. News articles from Linda Grodt UNFINISHED BUSINESS 10. Report on Scene articles — Commission discussed the articles. Rick received Article #2 from Bill Allen. MAY SCENE -Article 2 -Bill Allen --How to connect to e-services such as City,County, Library, etc. Cover what the City is doing to improve e-services access. Andy Radle will be working on the June Scene article. 11. Report on Public Forum — The Commission discussed having the Forum on either Wednesday, September 27`h or Thursday, September 28'h. Staff will check the availability of the Community Hall for the event. NEW BUSINESS None Reports from: 12. City of Cupertino—The Commission asked if staff could graph Comeast data for on-time completion requests and completion percentages. Linda Lagergren said she would prepare that information. 13. Comeast--No report MISCELLANEOUS 14. Activities Calendar— The Commission reviewed the activities calendar. Eric Klein made a motion to cancel the August Commission meeting. Charlie Ahern seconded the motion.All in favor. Motion carried. Eric Klein made a motion to move the July meeting from July S'' to July 12'". Bill Allen seconded the motion. All in favor. Motion carried. 15. Action Item List — The Commission reviewed the action items, deleted the completed items. ADJOURNMENT Charlie Ahern made a motion to adjourn the meeting, at 10:41 p.m. Bill Alien seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: Linda Lagergren, Recor cretary le ice Chair Technology, Information & Communications Commission ® Special Meeting March 1,2006 MINUTES CALL TO ORDER Steve Ting called the meeting to order at 5:35 p.m. ROLL CALL Commissioners present: Andrew Radle, Eric Klein, Steve Ting,Charlie Ahern, William Allen Commissioners absent: none Staff: None Guests: Eddie Garcia,David Thrailkill COMMUNICATIONS Oral: Eddie Garcia shared information on government regulation activity affecting cable and telecommunications industry. Written: None UNFINISHED BUSINESS Discussed draft articles for Scene. Discussed upcoming forum NEW BUSINESS David Thrailkill of Comcast led tour of Comcast head-end facility. MISCELLANEOUS Update on Mayor's meeting with Commissioners ADJOURNMENT Bill Allen moved for adjournment. Charlie Ahern seconded. Motion passed unanimously. SUBMITTED BY: APPROVED BY: Linda Lagergren, Vecording Secretary Andy Radle, i e Chairperson Technology, Information & Communications Commission Regular Meeting February 1, 2006 MINUTES CALL TO ORDER Steve Ting called the meeting to order at 7:05 p.m. ROLL CALL Commissioners present: Steven Ting, Eric Klein, Andy Radle,Bill Allen, Charlie Ahern Commissioners absent: Staff. Rick Kitson,Linda Lagergren Guests: Linda Grodt Bill Allen and Charlie Ahern are new to the commission. Introductions were made. ELECTION OF 2006 OFFICERS—CHAIR&VICE CHAIR Charlie Ahern nominated Steve Ting for Chair. Bill Allen seconded the motion. All in favor. Ting abstained. Motion carried. Eric Klein nominated Andy Radle for Vice Chair. Steve Ting seconded the motion. All in favor. Radle abstained. Motion carried. APPROVAL OF JANUARY 11,2006 MINUTES 1. Andy Radle made a motion to approve the minutes as submitted. Eric'Klein seconded the motion. Ting, Allen and Ahern abstained. Motion passed. COMMUNICATIONS Oral: Eric Klein reported on his attendance at Mayor Richard Lowenthal's meeting with Commissioners. Klein said the commission received an action item from the Mayor to look at concerns raised by residents .regarding cell coverage in the City. Allen and Ahern took the lead on looking into this matter. The phone outside the Library was discussed and the commission will look into it. Linda Grodt arrived and introduced herself to the new commissioners. The Commission asked Rick Kitson if he could prepare an orientation session for all the commissioners. Kitson will set a date for this session. Written: Commission reviewed the following written communications. 2. January 18, 2006—Comcast letter and monthly service report for December, 2005. 3. January 18, 2006—Letter to Comcast re: Customer Service Report. The Commission asked Kitson to look into inviting Eddie Garcia to come to a meeting in the next three months. UNFINISHED BUSINESS 4. E-Services Update — Eric Klein sent the revised mission statement and objectives to the Commissioners. The commission reviewed the mission statement and objectives and asked Kitson to review it with Dave Knapp and Carol Atwood. The changes included changing E- government to E-services in the mission statement and objections. In mission statement add business and item #4 of the mission statement change private to commercial. In the objectives change add to#8 via appropriate multiple channels. Klein made a motion to approve the mission statement and objectives as amended. Radle seconded the motion. All in favor. Motion carried. 5. Report on Scene articles—Andy Radle and Eric Klein met in a subcommittee and came up with a series of topics. APRIL SCENE -Article l -Eric Klein--Intro to the series and forum.What is out there and what does it enable vs.the past when we didn°t have pervasive cellular,Internet connectivity, etc. What is coming would also be covered. MAY SCENE-Article 2 -Bill Allen—How to connect to e-services such as City,County, Library, etc. Cover what the City is doing to improve e-services access. JUNE SCENE -Arti:le 3 -Andy Radle--Operating safely in this networked city. Ways to protect your information and computers on wireless networks at home and around the city. Aft Protecting yourself with high-speed networks. JULY SCENE -Article 4-Charlie Ahern--Article summarizing forun and any key issues. Possible 5th article if there is a particularly hot topic from the forum. 6. Report on Public Forum — Andy Radle and Eric Klein met in a subcommittee to discuss the public forum and reported on the following details. Target—30 minutes • 5 minutes for introductions ® 8— 10 minutes per speaker,4 to 5 speakers(40-50 minutes) • 35 minute panel for Q&A Possible speakers ® Comcast—HS Inet,VOID, etc. • AT&T(SBC)—triple play,phone,IPTV,etc. ® MetroFi—wireless offerings 9 E-services Logistics • Date—June, be ore July 4th • Set up webcast e Record for later broadcast • Televise via PEG • Take questions over net? Advertising • PEG channels • Scene • Courier • KMVT bulletin board • Website • Press release • Senior Center newsletter • Commissioner meet with reporter Chairman Ting asked the subcommittee to fine tune the details of the forum and report back at the next commission meeting. NEW BUSINESS None Reports from: 7. City of Cupertino—Kitson distributed a number of articles. a. Metro-Fi b. Wireless Silicon Valley Task Force ® c. How the Telecommunications Revolution will affect your City (Franchises are on the way out) d. Letter from Comcast—programming changes e. Letter from City Manager to Comcast,Re: performance review f. Article—Battle Over Antennas May Continue(from Colin Jung) g. Article—Cell Towers(from Linda Grodt) S. Comcast—No report MISCELLANEOUS 9. Activities Calendar— The Commission reviewed the activities calendar and made updates. 10. Action Item List — The Commission reviewed the action items, deleted the completed items and added the following items: • Invite Nidhi (Webmaster)to April meeting. Eric will formulate questions for Nidhi. (Rick) • Connect with Richard Lowenthal on concerns raised by residents regarding cell coverage. Get clarification on concerns. (Bill/Charlie) • Orientation session for'nCC. Confirm date. (Rick) • Invite Leon Beeuchman (AT&T) to TICC meeting. What does AT&T provide? (Rick) 9 Send PDF copy of survey to commissioners.(Rick) ADJOURNMENT Charlie Ahern made a motion to adjourn the meeting at 10:15 p.m. Bill Allen seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: J. I1 Linda Lagergren, R or ng Secretary An y Radle, icd Chair Technology, Information & Communications Commission Regular Meeting January 11, 2006 MINUTES CALL TO ORDER L.T. Guttadauro called the meeting to order at 7:02 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Eric Klein,Andy Radle Commissioners absent: Steven Ting Staff: None APPROVAL OF NOVEMBER 2,2005 MINUTES 1. November 2, 2005 minutes were approved as submitted. All in favor. Motion passed. APPROVAL OF DECEMBER 7,2005 MINUTES 2. December 7, 2005 minutes were approved as submitted. All in favor. Motion passed. ® COMMUNICATIONS Oral: Eric Klein reported on the Consumer Electronics show he attended. We are on the cusp of the transition from standard video to high definition content. Major providers of hardware have their hardware set up for high definition. The transition to high definition has begun. All commercial content is being moved over to the format this year. Video camera technology is all being moved over to high definition. Consumers will be creating content in that format. It totally changes the way information flows. The mandate to switch over by 2009 will probably hold. Another interesting thing is wireless and telephony has really broke through this year. Vendors feel their growth is in network VOID hardware. LT. Guttadauro reported on his attendance at Mayor Richard Lowenthal's meeting with Commission Chairs. Written: Commission reviewed the following written communications. 3. December 8,2005—Comcast letter and monthly service report for November,2005. 4. December 20, 2005 - Comcast letter regarding Franchise Fees on Non-Subscriber Revenue UNFINISHED BUSINESS 5. E-Services Update — Eric Klein will send the revised mission statement and objectives to the Commissioners, so they are prepared to vote at the next meeting. 6. Report on Scene articles — Andy Radle and Eric Klein will meet in a subcommittee and report back next month. ® 7. Report on Public Forum —Andy Radle and Eric Klein will meet in a subcommittee and report back next month. NEW BUSINESS None Reports from: g. City of Cupertino—No report. 9. Comeast—No report MISCELLANEOUS 10. Activities Calendar— The Commission reviewed the activities calendar and made updates. 11. Action Item List — The Commission reviewed the action items; deleted the completed items and added the following three additional items: a. Invite Metro-Fi to April '06 meeting and Request update on fYee MetroFi access for Cupertino. b. Setup future meeting with ATT re: Inet offerings to Cupertino. c. Set up future Comcast meeting re: VolP,Cable,Inet offerings. ADJOURNMENT A motion was made and seconded to adjourn the meeting to the next regularly scheduled meeting on February 1, 2006. All in favor. Motion passed SUBMITTED BY: APPROVED BY: SAAA Linda Lagergren, lUcorgng Secretary 4 ►6uftdvv w. Chairperson n� LIE