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CTC 1989 - 1994 1989-1994 CABLE TV ADVISORY COMMITTEE 1 of 4 (TELECOMMUNICATION' COMMISSION) MINUTES s - Cable Television Advisory Co maittee Re J`aar Meet m Dec. 7, 1988 Cupertino City Hall, Oonference Roan cAIL TO ORM The meeting was called to older at 7:10 p.m. by chairman Leonard Batchelor. ROLL CALL CCamaittee members Present: Batchelor, Jane Odavacci, Bill Fletcher, Michelle Mann (left at 8 p.m.) and DoraL,.y Schmid. Staff present: Donna R'tey, Caum nity Relations Officer ]Elliot Vargot ies, Aooess %lirwtor, Ommel 30 t ., Leslie Lopez, Assistant City Attorney (first item) DISCussicu OF GILT cumE PIS Emm:/CwUTITv- ASS hMMM Batchelor reported on the Gilicable suboaamaittee maeU ng which took place prior to the regular CT V' meeting. The suboamnittee reviewed a draft prepared by Lopez in response to Gill's refranchising proposal. Batchelor informed the rest of the CTV committee that changes ware made in the draft which woula force Gill to raze all of Cupertino's PM channels. The city's response will be to ask the cable ecaopary to carry the three accesss channels, 29, 30 and 53, and to request funds for equipment and operating expenses amounting to $100 per subscriber with an annual increase of 5 percent. In addition, the city will seek a 5 percent franchise fee in lieu of the present 3 percent that Gill is provi.dinr;. ?he city also will request that a Gill office be located within a five mile radius of City Hall. Chiavaeci mentioned the uVortanee of addressing signal quality and outage problems and Lopez said such wording is carried in the ordinance. The final draft will be submitted to council for its approval and sent to Gill. The omaittee asred Lopez to try and have the docuinent ready for the Dec. 19 council meeting. The committee mnittee also requested copies of the final draft beforehand. A discussion was held on what efforts the cmmmittee could make to encourage residents to become involved in the franchise renewal press. Mann suggested drawing up a list of names to be divided arcing coamaittee members for personal contact. It was decided that ScI mid would contact the Senior Center, Margolies would handle access producers, area churches and schools, Fletcher would contact service groups and Lhe Chamber of C=meroe, Mann will have homeowners groups and Cliperti.no Coamamity Services. Batchelor will write a standard letter to be presented to the committee at the January meeting. APPROVAL OF Mn93WS FOR NOV. 2 MEETa3G Mann made a motion to approve the minutes as written and Fletcher seoanded. Mie motion car`riecd fly. ORAL ocunsr Th are wa-e none. m • WIT= V A'L'ICJlYi�1'�l iV1�a7 Letters fro Mr. and Nks. R.L. Carlsom, L.A. Heger and Ardith West Virg dissatisfaction with Gillcable. STAFF ' Krey told committee members that City Manager Robert Quinlan will retire Dec. 20 and that a c®tmity banquet was planned Jan. 28 at the Palo Alto Country Club. Itmy passed out Wiloox's three-page report, saying he was unable to attend the meeting due to a conflicting meeting in Scotts Valley. 7he report detailed phone statistics, pay-per-view per► marketiM► the ecmzarity use of united's mobile production van and subscriber statistie�. Also included was a customer complaint summary. ACAS OQ=IAt aM'S FaRM Margolies said grant recipients attending the Santa Barbara conference were very enthused about what they had gained and passed around a summary from, one prochaaer, Linda Grodt. He also discussed the idea of the c cum<ittee sponsoring a regional conference in May so that producers, city officals and educators could emxhange information and ideas cn access. Mann questioned the benefit of the one-day conference and Margolies said a local chapter could develop from the event and the committee would have control over the topics which would be discussed. She agreed to help work on an outline for the conference. Fletcher said the committee should try to get local mileage whenever possible. Chiavacci volunteered to work with Nam and Margolies on the concept. Margolies also reported that the character generator was again in need of repair and he said that the portable equipment room has nearly doubled hours for rhecJcim equipcaent in and out. AP�t OF C HAU:U N'S SANTA BL, B_ CXWEREDdCE EXPENSES Fletcher moved to approve appropriate expenses incurred by Batchelor; Schmid seconded and the motion carried unanimously. DISCUSSION OF GOAL SE. rniG T�+lEI<ABI:E CPaiavaaci expressed reservations about hosting a consultant to lead the committee in a goal setting session. Batchelor agreed and both said the committee should try on its own to set down some priorities. It was decided that the February agenda should be kept light so that members could devote most of the meeting to goals discussion. Members also agreed to present their goals to Batchelor at the January meeting so that he could draw fr+cem their lists various common ideas. Batchelor also offered to inform Mann about the oomni' tee's decision to try goal setting on its own before calling in a consultant. DISCSJSSIOrI OF LIAISC N WITH UNITED GALE Batchelor reported on his meeting in Southern California with Bill. Cullen, manager of the California division. of United �abie, saying that it was very productive in the sense that Cullen seemed eager to deal with the maintenance and repair problems at De Anza. Batchelor also reported that the manager had some ideas on impnwing service for residents in both Gill and United areas and that the budget items �'• • � • - •:1� _ - • •' 1 - •� gip_ -- � 'JAI"VI Our III b :l -• •«.�].: �=Tf. ._• - - r:. -- �. • .'III=.� •. �.� - iA ji— of S t fP� Cable Television Advisory Committee Regular Meeting January 4, 1989 MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by Chairman Leonard Batchelor. ROLL CAL Committee members present: Batchelor, Bill Fletcher, Michelle Mann Staff present: Frausto Guest present: Joe Wilcox, United Cable APPROVAL OF MINUTES OF MEETING FIELD DECEMBFR 7. 1989 Mann made a motion to approve the minutes as written and Fletcher seconded. The motion carried unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Batchelor showed committee members an outreach letter he drafted to help explain the renewal process with Gillcabie. Batchelor will draft a shorter letter for the public, and use the original letter for reference. The committee received a letter from Producer, Linda Grodt thanking them for grant money. Z. FF REPORT Frausto reported that the City Council approved sending a counter- proposal to Gillcable regarding renewal. She also reminded the committee that the February agenda was set aside to discuss goals. REPORT FROM JOE WILCOX, UNITED CABLE Wilcox reported that subscriber statistics show the numbers going up for basic customers and dropping for pay units. United held a toy and food drive to benefit the Salvation Army. Channel 5 continues to have technical problems. United may try stretching their channel capacity to add some new channels, including The Movie Channel and CNBC. Wilcox resubmitted the AFE's for access equipment with his revised capital budget per Division Manager, Bill Cullen. For February Wilcox will submit a written report and answer any questions from the committee. ACCESS COORDINATOR'S REPORT Batchelor reported for Margolies that Channel 30 has 34 producers and two paying producers. Ch. 30 will be covering DeAnza League sports, and they hired their second full-time engineer. Batchelor also reported on the new format for the awards showcase event. Portapak assistance funding and resident crew incentives/funding were continued to the February agenda to be included with Margolies' written report. PORTAPAK ASSISTANCE FUNDING Carried over to February agenda. o •o .able Television Advisory Committee January 4, 1989 by�ET UPDATE Fletcher made a motion to approve a letter to the City Manager regarding authorization to expend funds amounting to $24,850. Mann seconded and the motion passed unanimously. AWARDS SHOWCASE EVENT The showcase event will take place on February 25. Margolies requested $3,500 for the event. There is $2,000 in the budget for this event. Batchelor will call Margolies regarding the event. VIDEO EXPO Batchelor will get tickets for the exhibition part of the expo, tickets are free. The workshops are expensive and of a technical nature. HESIQENT CREW INCENTIVESZEUNDING Carried over to February agenda. ADJOURNMENT Mann moved to adjourn the meeting at 8:05 p.m. ; Fletcher seconded and the motion carried unanimously. ATTEST: APPROVED: ' — gam / L .• L i L -7-71-5 �/ City Clerk Chairperson # . Cable Television Advisory Committee Regular Meeting February 1, 1989 40 MINUTES CALL TO ORDER The meeting was called to order at 7:08 p.m. by Chairman Leonard Batchelor. ROLL CALL Committee:members present: Len Batchelor, Bill Fletcher, Jane Chiavacci, Dorothy Schmid Committee members absent: Michelle Mann Staff present: Carol Frausto, Elliot Margolies, Channel 30 Guest present: Dave Barney, Dean of Telecommunications, De Anza College APPROVAL OF MINUTES OF MEETING HELD JAMMRX 4. 1989 Fletcher :made a motion to approve the minutes as written and Chiavacci seconded. The motion carried unanimously. ORAL COMMUNICATIONS Commissioners discussed franchise renewal outreach. Fletcher reported positive reaction from clubs and organizations interested in working with Channel 30. Margolies and Batchelor will also help with outreach to Cupertino organizations. WRITTEN COF+MUNYCUIONS ahelor read A"letter to the commissioners from an angry Gillcable omer. He also followed up by calling the customer to help with the complaint. S AFF REPORT Frausto read a Cupertino Scene "sound off" from a Gillcable subscriber, to which Donna :Grey had responded; Batchelor also will reply. She will also keep a file of letters and questionnaires received regarding Gillcable. To keep commissioners informed she will give a monthly total on letters and questionnaires received. ACCESS COORDINATOR'S REPORT TRANSFER OF FUNDS TO FOOTHILL COLLEGE FOR AWARDS NIGHT Fletcher made a motion* to approve the request for a deposit of $2,000 to the Foothill -Activities account for Cupertino°s part of the upcoming Access Showcase. Batchelor seconded and the motion passed unanimously. RACE AWARDS FUNDING Batchelor made a motion to contribute $250 for the upcoming BACE awards banquet which includes the following: 10 seats at banquet, producers directory, right to play the winning tapes on Channel 30. Chiavacci seconded and the motion passed unanimously. RESIDENT CREW INCENTIVES FUNDING Commissioners discussed a request by Margolies to pay Channel 30 directors $20 rather than $10; the money would pay for a planning meeting with the producer. Chiavacci made a motion to allow the request to pay Channel 30 d' ctors for two sessions at $10 per session, for a total of $20. Schmid nded and the motion passed unanimously. Cable Television Advisory Committee Regular Meeting March 1, 1989 MINUTES CALL TO ORDER The meeting was called to order at 7:08 p.m. by Chairman William Fletcher. ROLL CALL Committee members present: Len Batchelor, Bill Fletcher, Michelle Mann Committee members absent: Jane Chiavacci, Dorothy Schmid Staff present: Donna Krey, Carol Frausto, Elliot Margolies, Channel 30 Guest present: Dave Barney, Dean of Telecommunications, De Anza College, Andrew Grilo, Boy Scout, Alex Grilo, Robert Kunzler, Resident, Tina Ebey, Grant applicant APPROVAL OF MINUTES OF MEETING HELD FEBRUARY 1 1989 Batchelor made a motion to approve the minutes as written and Fletcher seconded. The motion carried unanimously. ORAL COMMUNICATIONS The guests present introduced themselves. Krey explained the Gill/Heritage franchise renewal process, and announced a public hearing April 17. Barney brought up a renewal process in Hawaii, which included money for access. WRITTEN COMMUNICATIONS AsFletcher announced a broadcast engineering conference will be held in as City, and Sony is holding its 5th Annual Home Video Contest. Batchelor passed out a written summary of responses regarding Gillcable; the committee has received 37 responses-either letters or questionnaires regarding Gillcable service and renewal. STAFF REPORT Krey announced the Commissioner's Dinner will be held at Renzo's. The Gillcable Franchise subcommittee met to go over the proposal received from Gill. She passed out the proposal and briefly summarized the Gillcable response. REPORT FROM JOE WILCOX. UNITED CABLE Krey handed out a written report by Wilcox, who was not present, because he was meeting with Bill Cullen in Hayward. ACCESS COORDINATORS REPORT Margolies reported on the equipment procedure with United, and updated the committee on equipment maintenance problems. Wilcox had mentioned .renting equipment for Access when there is a problem. The Access Showcase was a success; he also reported on the budget for the event. He reported that United Cable paid for two access programs to be sent to the ACE Awards, and they contributed $250 to the. BALE Awards. An access program schedule was placed in 9,100 biils of United Cable, and can be done in any month when United has no other promotional material. He also reported on Cable Television Advisory Committee Regular Meeting April 5, 1989 MINUTES CALL TO ORDER The meeting was called to order at 7 : 00 p.m. by Chairman William Fletcher. ROLL CALL Committee members present: Len Batchelor, Bill Fletcher, Michelle Mann, Jane Chiavacci, Dorothy Schmid Staff present: Don�.a Krey, Carol Frausto, Elliot Margolies, Channel 30 Guests present: Joe Wilcox, United Cable, Dave Barney, De Anza College, Don Yeager, grant applicant, and Jeanne Yeager. APPROVAL OF MINUTES OF MEETING HELD MARCH 1, 1989 Mann made a motion to approve the minutes as written and Batchelor seconded. The motion passed unanimously. ORAL COMMUNICATIONS None GRANT APPLICATION This item was taken out of order to accomodate guests present. Batcheeor made a motion to approve the grant request of $1, 000 for Able Cable Productions. Mann seconded and the motion passed unanimously. FAMEF,N COMMUNICATIONS atchelor mentioned that a copy of the tripartite agreement between United Cable, De Anza College, and Cupertino is in the agenda packet for reference material . STAFF REPORT Krey announced a community dinner on Sunday night in honor of the Mayor of Toyokawa and guests. She also reported that she received several complaints from Heritage cable customers regarding unannounced visits by servicemen for line repairs. She called Heritage and spoke to Steve Reifschneider who said he would take care of the matter and call her back. REPORT FROM JOE WILCOX UNITED CABLE Wilcox reported on subscriber statistics which is up to 54% penetration for Cupertino. The customer complaints were down to 5 for March. He described the marketing and pay-per-view events for April . The Movie Channel was launched on April 1st on Channel 50. He reported that he and Kathy Wilson naet with Dave Barney, Ralph Steinke, and Ed Azlant of DeAnza College to discuss Access Center equipment maintenance, repair and replacement. He reported that the Channel 30 cameras have been retubed. Wilcox also reported that Foothill College has modulators in place, and tests will begin. The appeal for Channel 32 has not been decided, and United has not put them back on the system. Cable Television Advisory Committee April 6, 1989 Minutes' Jj N UNITED/DE AN2A DISCUSSIONS RE: EQUIPMENT MAINTENANCE Fletcher voiced his concern regarding the equipment repair/replacement procedures. Committee agreed to follow up on the paper work needed to complete equipment repair/replacements by having Batchelor call Bill Cullen, and Mario. Margolies suggested that written guidelines be established for a replacement schedule with United. Barney said that DeAnza College is interested in undertaking the responsibility of equipment repair and maintenance in exchange for money from United. Barney will come up with a proposal for equipment maintenance by DeAnza College. The committee discussed the tripartite agreement as it relates to United's access equipment maintenance. Wilcoy, Barney and Batchelor will meet to discuss the equipment issue and recommendation of amendments to the tripartite agreement. ACCESS COORDINATOR'S REPORT Margolies reported what Access has the most producers, and trained crew to date. Studio time is booked up and producer time has had to be cut to accommodate. This quarter DeAnza students will not be signed up as access users. The city will not be billed for insurance for students for the spring quarter, and money already paid for fall and winter quarters will be made up by DeAnza through video tapes for access. Margolies updated the committee on a new interview show, and a special PSA Day for non-profit agencies. A four day power outage knocked out the cab'_ecast in March. Ch. 30 is co-sponsoring a benefit for Cupertino Co nity Services. The BACE awards will be held in May. He will be P Wing at a California League of Cities conference in April. `. Margolies reported that the camcorder is repaired, and the retubing of the cameras by United took place during the power outage. He also reported that the parts for Edit Suite A are in, and the engineer will make the switch to 1/2 inch editing. He also reported on a new policy for the access use of the studio when it is not regular business hours for DeAnza; the fee will increase to $70-75 per hour from $25. That charge includes overtime pay, and a $25 charge for utilities. There is a two hour minimum. The grant of $200 for Artist's Using Science and Technology will no longer be needed by the group. The committee discussed the possibility of opening the studio on Saturdays. Committee asked Barney to come up with the different alternatives for the opening of the studio on one or two Saturdays a month. Barney had requested that internal guidelines be set up for complaints regarding access programming. After discussion, letter "D" was removed from the guidelines. Margolies added to the wish list portable mic mixer, a collapsable table, and a teleprompter. He also said the producer pay option has been a success. He suggested altering the fee structure, to have producers pay $30 and the city pay $20. PORTAPAK FUND This item was postponed for later discussion. BACE AWARDS There are 10 seats available. Channel 30 has seven finalists, so the option is open for them to each, invite one guest. Margolies will let cgWittee members know about the remaining three seats. DISGUSS_TON OF INTERNAL CHEW FEES TO PRODi0,,3:E ACCES9 This item covered already. Cable Tel Advisory Committee April 5; - Inn Minutes ITAGE FRANCHISE RENEWAL UPDATE Batchelor compiled a summary of 764 questionnaires received from Gill area residents, including a summary of comments. The committee discussed putting together a summary with the top answers to be given to the City Council. The summary will be included as an attachment to Krey's staff report. A public hearing regarding the Gill franchise renewal will be held on April 17 in the council chambers. The next step is to set up a meeting with Gill/Heritage after the public hearing. Batchelor asked the committee to think about recommending to the City Manager that a check on the Gill/Heritage system take place. Krey suggested that Gill/Heritage pay for the system check. She will include a recommendation in her staff report. BMDGET UPDATE Batchelor included a budget summary in the agenda packet. A new item is the reserve for contingency and depreciation. Krey has not met with Finance Director Snyder to go over the budget. The money in professional services would pay for someone 10 hours per week as an assistant to Nargolies. He suggested raisi- I the salary to $7-8 per hour for his assistant. Kray suggested leaving the item at the current amount and transfer funds if needed. AWQU=]gXT Chiavacci made a motion to adjourn the meeting at 8: 55 p.m. ; Mann sec,ALnded and the motion passed unan'Lmously. ATTEST: APPROVED: City Clerk Chairperson u Cable Television Advisory Committee Regular Meeting April 5, 1989 Amok �- MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by Chairman William Fletcher. ROLL CALF Committee members present: lan Batchelor, Bill Fletcher, Michelle Mann, Jane Chiavacci, Dorothy Schmid Staff present: Donna Krey, Carol Frausto, Elliot Margolies, Channel 30 Guests present: Joe Wilcox, United Cable, Dave Barney, .De Anza College, Don Yeager, grant applicant, and Jeanne Yeager. APPROVAL OF MINUTES OF MEETING HELD MARCH 1. 1989 Mann made a motion to approve the minutes as written and Batchelor seconded. The motion passed unanimously. ORAL COMMUNICATIONS None GRAN' APPLICATION This item was taken out of order to accomodate guests present. Batcheeor made a motion to approve the grant raquest of $1,000 for Able Cable Productions. Mann seconded and the motion passed unanimously. k--TTEN COMMUNICATIONS �I Batchelor mentioned that a copy of the tripartite agreement between United Cable, De Anza College, and Cupertino is in the agenda packet for reference material. AMIL STAFF REPORT QP Krey announced a community dinner on Sunday night in honor of the Mayor of Toyokawa and guests. She also reported that she received several complaints from Heritage cable customers regarding unannounced visits by servicemen for line repairs. She called Heritage and spoke to Steve - Reifschneider who said he would take care of the matter and call her back. REPORT FROM JOE WILCOX UNITED CABLE Wilcox reported on subscriber statistics which is up to 54% penetration for Cupertino. The customer complaints were down to 5 for March. He described the marketing and pay-per-view events for April. The Movie Channel was launched on April 1st on Channel 50. He reported that he and Kathy Wilson met with Dave Barney, Ralph Steinke, and Ed Azlant of DeAnza College to discuss Access Center equipment maintenance, repair and replacement. He reported that the Channel 30 cameras have been retubed. Wilcox also reported that Foothill College has modulators in place, and tests will begin. Te appeal for Channel 32 has not been decided, and United has not put them back on the system. Cable Television Advisory Committee April 5, 1989 Minutes 11—Ar-TEON UNITED/DE ANZA DISCUSSIONS RE: EQUIPMENT MAINTENANCE Fletcher voiced his concern regarding the equipment repair/replacement procedures. Committee agreed to follow up on the paper work needed to complete equipment repair/replacements by having Batchelor call Bill Cullen, and Mario. Margolies suggested that writtan guidelines be established for a replacement schedule with United. Barney said that DeAnza College is interested in undertaking the responsibility of equipment repair and maintenance in exchange for money from United. Barney will come up with a proposal for equipment maintenance by DeAnza College. The committee discussed the tripartite agreement as it relates to United's access equipment maintenance. Wilcox, Barney and Batchelor will meet to discuss the equipment issue and recommendation of amendments to the tripartite agreement. ACCESS COORDI A�TOR'S REPORT Margolies reported that A•^ress has the most producers, and trained crew to date. Studio time is booked up and producer time has had to be cut to accommodate. This quarter DeAnza students will not be signed up as access users. The city will not be billed for insurance for students for the spring quarter, and money already paid for fall and winter quarters will be made up by DeAnza through video tapes for access. Margolies updated the committee on a new interview show, and a special PSA Day for non-profit agencies. A four day power outage knocked out the cablecast in March. ch. 30 is co-sponsoring a benefit for Cupertino Community Services. The BACE awards will be held in May. He will be •aking at a California League of Cities conference in April. v Margolies reported that the camcorder is repaired, and the retubing of the cameras by United took place during the power outage. He also reported that the parts for Edit Suite A are in, and the engineer will make the switch to 1/2 inch editing. He also reported on a new policy for the access use of the studio when it is not regular business hours for DeAnza; the fee will increase to $70-75 per hour from 52.5. That charge includes overtime pay, and a $25 charge for utilities. There is a two hour minimum. The grant of $200 for Artist's Using Science and Technology will no longer be needed by the group. The committee discussed the possibility of opening the studio on Saturdays. Committee asked Barney to come up with the different alternatives for the opening of the studio on one or two Saturdays a month. Barney had requested that internal guidelines be set up for complaints regarding access programming. After discussion, letter I1D" was removed from the guidelines. Margolies added to the Irish list portable mic mixer, a collapsable table, and a teleprompter. He also said the producer pay option has been a success. He suggested altering the fee structure, to have producers pay $30 and the city pay $20. PORTAPAK FUND This item was postponed for later discussion. BALE AWARDS There are 10 seats available. Channel 30 has seven finalists, so the option is open for them to each invite one guest. Margolies will let committee members know about the remaining three spats. DISCUSSION QF INTERNAL CREW FEES TO PROMOTE ACCESa This item covered already. Cable Television Advisory Committee "April' S, 1989 Minutes C T HERITAGE FRANC RENEWAL UPDATE ~"B �� Batchelor compiled a summary of 764 questionnaires received from Gill area residents, including a summary of comments. The committee discussed putting together a summary with the top answers to be given to the City Council. The summary will be included as an attachment to Krey's staff report. A public hearing regarding the Gill franchise renewal will be held on April 17 in the council chambers. The next step is to set up a meeting with Gill/Heritage after the public hearing. Batchelor asked the committee to think about recommending to the City Manager that a check on the Gill/Heritage system take place. Kroy suggested that Gill/Heritage pay for the system check. She will include a recommendation in her staff report. BUDGET UPDATE Batchelor included a budget summary in the agenda packet. A new item is the reserve for contingency and depreciation. Krey has not met with Finance Director Snyder to go over the budget. The money in professional services would pay for someone 20 hours per week as an assistant to Margolies. He suggested raising the salary to $7-8 per hour for his assistant. Krey suggested leaving the ,item at the current amount and transfer funds if needed. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 8:55 p.m. ; Mann seconded and the motion passed unanimously. ATTEST: APPROVED: 4tC lerk Chairperson Cable Television Advisory Committee Regular Meeting May 3 , 1989 MINUTE s SALUTE TO THE FLAG The meeting was called to order at 7 : 00 p.m. by Chairman William Fletcher, ROLL CAr L Committee members present: Len Batchelor, Bill Fletcher, Jane Chiavacci , Dorothy Schmid, Michelle Mann: 7 : 15 p.m. Staff present: Donna Krey, Carol Frausto Guests present: Joe Wilcox, United Cable, Dave Barney, De Anza College, Ralph Steinke, De Anza. College Batchelor made a motion to move Review of De Anza Proposal for Revising Tripartite Agreement to number three on the agenda . Chiavacci seconded and the motion passed unanimously. REVIEW OF DEANZA PROPOSAL FOR REVISING TRIPARTITE AGREEME14T The committee reviewed a proposal from . Dean of Telecommunications, Dave Barney for De Anza College to undertake repair, maintenance and replacement of video equipment used by Public Access Channel 30. Barney said that De Anza is willing to undertake the maintenance of the United equipment with monetary compensation yearly from United. Wilcox said that accountability is a key issue. The proposal also included estimated costs for equipment and personnel at the TV center, which, Barney said, could be s lit between United and the city. Commissioners asked Wilcox of United le to review the proposal and come up with a response. The question us brought up of further funding for access coordinator's salary from external sources. A review of De Anza 's proposal. will be placed on the June agenda , Chiavacci and Mann will work on a policy statement on the use of access .facilities by access users, and a grieva;ace procedure, which will be placed on the June agenda. APPROVAL OF MINUTES OF MEETING HELD APRIL 5 , 1989 Batchelor made a motion to approve the minutes a-- written. Chiavacci seconded. .and the motion passed unanimously. ORAL COMMUNICATIONS None. 1WITT-EN COMMUNICATIONS The-.committee received a letter from Wilcox of United Cable congratulating the finalists from Ch. 30 and Ch. 53 for this year's BACE awards. Krey has been disLributing tickets to the BACE awards for finalists. The committee also received a copy of a letter sent by Batchelor, to Barney of De Anza College and his reply to the committee. STAFF REPORT Krey gave the committee a tape of a recent talk show that focused on access programming. Krey is working with Finance Director Snyder and City Manager Brown on the committee's budget. She said that Brown would like raise budgets no more than 5% over last year. Minor CTVAC budget Cable -Television Advisory Committee 11ay 3 , 1989 Minutes IU, E FROM DEAN DAVE BARNEY CONTINUED TARGA PLAYBACK UNIT FUNDING Barney reported that the bia for the Targa playback unit came in $800 over the $3 , 000 already approved by the committee. Batchelor made a motion to approve the increase, not to .exceed $4 , 000 for the targa playback unit. Schmid seconded and the motion passed unanimously. PROPOSAL TO REPLACE FOUR HOURS PER DAY OF CHARACTER GENERATED MATERIAL Barnt:f asked the committee to review the possibility of replacing four hours a day of character generated material on Ch. 30 with the National College Television. Network (NCTV) . He offered the service because it will be used on the on campus channel . The committee agreed that Ch. 30 is restricted regarding any commercial programming and would not recommend this practice, as it sets a dangerous precedent. NFLCP SEMINAR Simultaneous Saturday Seminars will take place around California sponsored by the NFLCP. The seminars will be held on May 20. Committee members can contact Krey if they are planning on attending the seminar. ADJOURNMENT Batchelor made a motion to adjourn the meeting at 8 : 45 p.m. ; Chiavacci seconded and the motion passed unanimously. EST: APPROVED: City Clerk ` Chairperson Cable Television Advisory Committee Regular Meeting June 7, 1989 Cupertino City Fall -- Conference Roan NfIC= SALUTE TO ME FIAG Me meeting was called to order at 7:02 p.m. by Chairman William Fletcher. ROLL CALL Committee members present: Batchelor, Fletcher, Chiavacci, Schmid, Mann Staff present: Frey, Frausto Nests present: Joe Wilcox, United (able; Dave Barney, De Anza College; Jim Qxhrane, Bob Dufur, Linda Grodt, City Manager Don Brmm Batchelor made a ration to consider Equipment Upgrades from United and De Anza Unit d cable Equipment Maintenance early in the agenda. Mann seeded and the motion passed unanimously. APERMIL OF MMR71S OF ME E"ITMG HEIR MAY 3 1989 Chiavacci made a motion to approve the minutes as written. Batchelor seconded and the motion passed unanimously. EQUIPMENT UPGRADES FROM UNITED Wilcox reported that the equipment has not been upgraded at De Anza. He has not received AFE's on the character generator, switcher and pottrdpak. He suggested reallocating the already approved funds to Purchase the character generator and portapak. He brought up the discussion on sharing the cost of the e.g. Batchelor said the current year budget did have an allocation for this purchase. Mann would like to review the type of equipment before it is purchased, to ensure ease of use. Barmy would like to see this happen as soon as possible. Mann and Schmid will review the equipment specifications. Batchelor made a motion to approve an expenditure of up to $4,000 as a contribution to be shared between De Anza College and with United Cable for an upgraded charact-er .generator for the access channel. Schmid and Mann, as a sub-ccamittee, will examine the appropriate c.g. and De Anza will provide training on the new equipment. Chiavacci seconded and the motion passed unanimously. The new e.g. will be maintained by United Cable. DE AE,,A- CABLE TIPMEZU MAINTIIIANCE Barney summarized the proposal submitted by De Anza for the .Iandertaking_Of equipment repair and replacement as well as the operational .. ,expenses associated with (1h. 30. Barney would like to reevaluate how the access coordinator's salary is paid. Wilcox submitted a counter-proposal that lists three options. 1) United would assume full responsibility of the access•center, which includes the coordination of all unctions, at a site other than De Anza College. 2) United would donate all equipment to which it holds title to De Anza College. The college would assume Cable Television Advisory committee June 7, 1959 minutes DE ANZA-LNIrrED CAME EQU IPMENr MACE responsibility for maintenance, repair and replacement, for which, United would pay $25,000 per year for the duration of the franchise in Qzpertino. 3) United would donate all equipment to which it holds title to De Anza college. The college would assume responsibility for maintenance, repair and replacement, for which, United would pay a one-time lump sum of $100,000 for the remainder of the franchise. The access coordinator's position would not be included in the cost. Barney said this is a place E,-- which to negotiate. Wilcox, Batchelor and Barney will met to continue negotiations on equipment maintenance, and bring a proposal to the committee at the neat meeting, if possible. ORAL CONMWCATICM City ManMer Donald BmmnPEG flz� City Manager Donald Brown requested funding for Channel 53 this year from the CPVAC with discussions on the possibility of long term funding. Because general fund revenues are down, city budgets were not to exceed a 5% increase from last year. He made a request to the committee on behalf of Cox. 53 for one-time funding of $15,000 for equipment this year out of the reserves that are available from the franchise fee. He said he would also like to see long term strategic planning for the channels and future funding ideas. Batchelot vegan discussion by ccupariM the equipment now owned by Ch. 30 and Ch. 53, as well as the number of people who use the equipment, and calling this an imbalance. He brought up the idea of cooperation in some way between the two stations, and the idea of letting the access users come to Ch. 53 to use editing equipment, if the committee does agree to the $15,000 for equipment purchases. Batchelor said he would also like to see a report on the CIVAC budget for reserve, depreciation and contingency, which would report excess funds from the franchise fee. Commissioners discussed the possibility of one time funding for Ch. 53. Kellyn Yamada read a list of needed items, and ranked the editing equipment as a top priority. The committee asked the Ch. 53 staff questions regandir_g the equipment needs, and whether the equipment could be shared by public access users. Yamada and Coglianese said that the equipment now owned by the station, specifically the editing equipment, is being used to its capacity. Brawn said that if there is a way to free up time an the equipment for access users he would be in favor of that. Frey said that Finance Director Snyder would agree to placing the reserves on the opposite side of the CTVAC budget, in the report., not as a line item. Mann asked for opinions from Schmid and Chiavacci. Schmid said she did not think the committee should fund Ch. 53 unless access has use of the equipment, if use is not available, then money should go to De Anza to build up its program. Chi.avacci said that based on the past performance of Ch. 53 and the need she would agree to fund the $15,000. Mann asked if there are other areas that could be. shared between Ch. 30 azid Ch. 53. Cable Television advisory 0-mmittee June 7, 1989 Minutes ORAL OCH .JfTICATIC NS CITY NAAAGER DONALD ERCM-PEG FUNDING Continued Frey said an area that could be used as an exchange is specialized training based on the experience of the Ch. 53 staff. Barney asked what kind of support is given to Ch. 53 by the city and what kind of support is given to De Anza by the city. Krey said funds go to the CTVkC budget, and the committee allocates funds to public access. Each year Margolies would submit a fixed asset wish list and usually all items were approved for purchase, by the committee. Barney said that it seems that the city is putting money into Ch. 53 and not very much city money into Ch. 30. Frey said that Ch. 30 has other sources of fuming. Brawn said that funding and the direction of the stations are issues for further review. Krey said historically the f undling has gone to Ch. 30, but is not limited to public access. Chiavacci made a motion that the CMW authorize an advance on the reserve fund of $15,000 for Ch. 53. Batchelor sue. Batchelor suggested that an addition to the motion would be to sit down with the staff of Ch. 53 to figure out what shared resources can be worked out for access users. Ihe equipment becomes the property of city, and the city is responsible for repair and maintenance. The amended motion passed unanimously. OTHER ORAL C CHKJNICATIONS Jim Cochrane announced he is stepping down as producer of "The Better Part," and Bob Dufur, who was also present at the meeting, will be the new producer. WRITTEN OCMgMCATIONS The ccmunittee received a request for a grant from Linda Grodt for help in attending the NFT..CP conference in Dallas. She is a LInalist for the Hometown U.S.A. video Festival in the category of programming for youth, program "Silicon Kids." REPORT FROM JOE WILCOX, UNITED CABLE Wilcox reported that subscriber penetration has reached 6,000 iil Cupertino. He reported on upcoming marketing and promotions. He said that because of technical problems with Ch. 5 the station is available on both Ch. 5 A and B through the converter. Live feed capability is possible between Foothill College and De Anza. He attended the Bace awards and congratulated the winners. De Anza Day was a success, and the United van was used for several events. About 40 staff and students participated in the video production. REPORT FROM DAVE BARNEY, DE ANZA COLLEGE Dave Barney front De Anza College reported that the position for access coordinator is being advertised. The committee would be interested in getting a job description for the position. Barney said the summer program schedule is very strong, it will. be running seven clays a week with. 52 different programs. 0 Cable Television Advisory Committee June `7, 1989 Minutes STAFF REPORT Krey handed out the BVAC summer video schedule. A greeting was held with Heritage Cable, and negotiations are positive, they have reached a tentative agreement. Areas include working, with United to place Ch. 53 on the system, as well as, placing Ch. 30 on the system. Wilcox said that United is worried about the quality of the signal based on the inclusion of Heritage feeds on the system. The Heritage attorney and Assistant City Attorney are working out an agreement. The city's attorney will include an assurance that if Heritage cable's service levels drop they will agree to an independent audit of their entire system. They have agreed to ir�ease the franchise fee fr m 3% to 5%, to provide 30 days notice to customers when the rates are increased, and to provide channel lineup information to the subscribers, as a way of raking up for the disoontinuation of their program guide. She also said she will get together with the Ch. 53 staff to draw up a proposal on exchange of service for the money just approved. She mentioned that Ch. 53 won a BACK: award. She also announced that City Relations Aide, Carol Frausto will be leaving the city for a job in Czechoslovakia. NFLCP ATFE 4WCE Ip The committee discussed the costs for the airfare, registration, $275; and accommodations for the NFLCP in Dallas. Mann made a motion that the committee grant an amount not to exceed $500, for the NFLCP, for Ch. 30 producer, Linda Grodt. Chlavaeci seconded and the oration passed unanimously. Chiavacci and Fletch" will also attend the conference. POLICY STATEMENT ACCESS/GUMMCE � This item was moved to the July agenda. POTENI'IAL FOR GRCWIHLAQCELSg The committee agreed to host a meeting with the Ch. 30 producers to get feedback and information on the future of access; this meeting would take the place of the producers' meeting usually held by former Access Coordinator Margolies. The meeting will be held at De Anza College Television Center on June 28 at 7:30 p.m. The committee agreed to hold a business meeting at 7:00 p.m. before the producers' meeting. They also agreed upon cancelling the meting scheduled for July 5, 1989. AI17 ]T Mann made a motion, at 9:30 p.m. , to adjourn the meeting to De Anza College Television Center on June 28 at 7:00 p.m. Batchelor seconded and the motion passed unanimously. ATTEST: APPROVED: Cit Clerk.' Chairperson 7� ' Cable Television Advisory Committee Adjourned Meeting June 28, 1989 De Anza College Television Center MINUTES SALUTE TO THE FLAG The meeting was called to order at 7:00 p.m. by Chairman. William Fletcher. ROLL CALL Committee members present: Len Batchelor, Bill Fletcher, Dorothy Schmid, Michelle Mann. Absent: Jane Chiavacchi (arrived 7:30 p.m. ) Staff Present: Donna Krey, Kellyn Yamada, Robert Kim, Tracy Colgin Guests Present: Joe Wilcox, United Cable, Dave Barney, De Anza College, Channel 30 producers APPROVAL OF MINUTES OF MEETING HELD JUNE_2 1989 Batchelor made a motion to approve the minutes as written. Schmid seconded and the motion passed unanimously. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS None. STAFF REPORT After meeting with Leslie Lopez, Krey announced Heritage had sent a proposed franchise agreement to Leslie Lopez, which seems to address all issues the city's been negotiating. Krey will make copies and mail to members. After a discussion of channels 30 and 53 shared resources, the committee decided to gather information from the NFLCP conference and place this issue on the August agenda. Committee member Mann expressed concern that Channel 53 's proposal to sponsor a specialized training workshop for access producers and to share all election programming was not an adequate return for $15, 000 the committee agreed to grant Channel 53 next year. REPORT FROM JOE WILCO( Because of the early date of this meeting, Wilcox did not have the details for his report. He will provide this as soon as possible through the mail . REPORT FROM DAyJ __BARN�Y. Barney reported that United Cable will contribute $5000. toward a new character generator, and the City and De Anza College will split the remaining balance at $2200. each. Barney also reported that 24 persons have applied for the access position, and the second De Anza College student had wan an Academy Award for film animation. EQUIPMENT UPGRAD_fRQ8 URI�ED Wilcox reported that the switcher is being taken from the van and used in the television center until the new equipment arrives. DE ANZA UNI ._._CAB E EQUIPMERT. KAINTEN&UCE PROPOSAL There was no progress to report. Barney asked that this be deferred until the August agenda, a O P ICY STATEMENT ACCESSZGRIEVANCE PR©CEDUl�2E ,,""This item was moved to the August agenda. PURCHASE OF UNIFIED SET Barney presented a model of a modular set. Krey said she would check on how much is budgeted for it. The commission will do more research on another type of set. Barney said De Anza administrators and access producers felt the model looked too outdated. ADJOURNMENT Mann made a motion to adjourn the meeting at 7:30 p.m. ; Schmid seconded and the motion passed unanimously, ATTEST: APPROVED: City Clerk Chairperson 4D Cable Television Advisory Committee Reqular Meeting August 2, 1989 Cupertino City Hall MI ES TO THE FLAG The--'meeting was called to order at 7:00 p.m. by vice Chairperson: Leonard Batobelor. a ROLL CAL Committee members present: Len Batchelor, Michelle Mann, Jane Chiavacchi, Dorothy Schmid, William Fletcher (7:17 p.m. ) . Staff present: Tracy Colgin Guests present: Joe Wilcox, United Cable; Dave Barney, DeAnza College.;. Ralph Steinke, Linda Grodt. APPROVAL OF MINUTES OF MEETING HELD JUNE 28 1989__ Chiavacchi made a motion to approve the minutes with the correction of one spelling error. (i1diferred" should have been "deferred". ) Schmid -seconded and the motion passed unanimously. ORDER OF AGENDA Committee member Mann asked that the equipment maintenance proposal be discussed first, because she had to leave early. (7:40. 1P.M, ) . ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS After a discussion of the C.A.U.C.U.S material in packet, the committee recommended that the material be referred to the appropriate City Council member STAFF REPORT Colgin distributed ther staff report for Krey who was on yagation. It was reported that negotiations with Heritage Cable are nT,,�rinc an end. Heritage seems anxious to sign and does not for,�.see any Oitficul,: es. Accord-ng to general manager Steve Reifschne,ide. Hzritacc: will k�Qyyn working on getting Channels •30 and 53 on the system as soon as the contract is signed. REPORT FROM JOE WILCOX Wilcox reported that United is putting together ,a pack?tre, and they are working to get an electronic program .on the air. -reported that there was a slight suscriber "dip in Juna, . and that t t =�-v are now back up. Pay units. have increased, while the r:iarri rate :i;ing along slowly. Wilcox has heard about a new Bay Area sports dh6nnel, ' but at this time there are no contracts in the works. Triera was a' path fade in June and July, however, United did not receive many calls. One explanation for this was the summer. heat. CHANNEL 30 DIRECTOR'S DEPORT Barney felt that the meeting with the producers went very well and suggested that they meet on a regular basis. Barney reported that many Cable Television Advisory Committee Regit-L'ar Meeting, August 2, 1989 ATTEST: APPROVED: hk City ClerV Chairperson AMIL 1 4 `:'•• - - •1 '• •-- M•.:.till - J• �1 ••inns - IiU'•� - • tea: -` •t - �• '•'. lu � - _ 1 r. I.I] Y 11+:�- 11•. • :'•'.•r • - 11 F. 1 p�•1 •._.• il,• • .•-i _• f,=•'• - "• :• • - Ali •1.•a •/ •r`. •.i.c •r = - •- - it =• . •.� .( !•1 • 1, • •+ .• - • •:._ - J =.• ••i •- :.• •:.f •._� • _ fir' - _ • - • - •' • _ • •I' :r_ 7�•• _ v y. •ill - •'• -• - - •. - -Y: • •• _ so IN - • •�••••�.cv' �• fit" �• • cv •4 • _ _ • - • - 71 to • is: •1 .=2 - - • ;•. - - .•r i - • - c.• • =• • .3 . e APPROVAL OF TRANSFER OF FUI�U6 7his item relating to a transfer of $6,000 from professional services budget item to De Anza was tabled at the request of Barney until his new budget proposal mould be considered by staff. DISCUSSION OF QiAAM 53 PROPOSAL C a mi ittee members reviewed a proposal from Charnel. 53 which of fared advanced training and special election programming for Charnel 30. CMWtesy proposal relates to supplezntal funding Charnel 30 provided to Channel 53. Mann asked how many producers would benefit €ran special training. She said the election programming that was being offered would not be beneficial since Channel. 30 has always done its own. (Yamada responded saying the League of Women Voter was not planning on working with Channel 30 this year, according to her contacts in that group.) Committee members asked producers present for irtout. Grodt said a workshop on specific topics would be very useful--such as marketing, copyright laws and city facilities. Other topics for a workshop were suggested and Mann offered to draw up a list in survey form for access producers who could choose a topic for a Saturday workshop to be conducted by Channel 53 staff members. she made this into a motion; Schmid seconded and it was passed mmumously. Barmy agreed to distribute the survey, which would include input from Yamada and De Anza staff. Different locations were suggested, with the workshop site to be determined by what topic is selected. The committee expressed an interest in holding its November meeting at De Anza College, where a meeting with access producers also can take place. DOMPNENT -DE ANZALUNI`I'ED AQ2� Ihis item was postponed until October, since the two committee members working on a revised agreement were absent. ACCESS AND GRIEVANCE PROCEUM Mann described the work so far that she and Chiavacci have done, saying they would should be bailee to develop lr 0. In addition a statement which would clarify what happening , grievance procedure would provide a means for producers to air their concerns--first with the staff at De Anza and then later at the committee level if problems were not resolved. Barney said that concrete guidelines regarding many access policy issues were needed and Mann said she would work with the new director at De Anza to formlate those guide .i.nes. This item will be placed on the October agenda for further di,acussion. AWOURNNI M Schmid made a motion to adjourn the meeting at 5:45 p.m. ; Nam seconded and the motion passed unanimously. ATTEST':.-, TTEST': APPROVED: _--{_.tea—'� ; Cit Clerk Chairperson Cable Television Advisory Committee Regular Meeting Sept. 6, 1989 Cupertino City Hall MINUTES ROLL CALL The meeting was called to order by Chairman Bill Fletcher at 7 :04 p.m. Committee members present: Fletcher, Dorothy Schmid, Michelle Mann. Committee members absent: Leonard Batchelor, Jane Chiavacci.. Staff .present: Donna Krey, Kellyn Yamada. Guests present: Linda Grodt, R. Didriksen, access producers; Scott Southworth, De Anza TV Center, Joe Wilcox, United Cable, David Barney, Le Anza College. APPROVAL OF MINUTES FOR AUG. 2 MEETING Schmid made a motion to approve the minutes, Mann seconded and the motion passed unanimously. ORAL COMMUNICATIONS Didriksen addressed the committee on two issues: flood lights in Studio A and replacement of a 12-foot track. He said the flood lights were dangerous and cited two examples when the bulbs blew, causing damage. He proposed adding a mesh screen of stainless steel. in the front, open part of the fixture and said holes could be drilled on top of the light to allow heat to escape. In the interim, he suggested warning tags be placed on the lights so that people would not adjust them once proper positions were determined. Didriksen also asked that a curtain track which was removed from Studio A be replaced, so that there could be better utilization of the beige background curtain, which would be extended considerably. Barney responded to the requests by saying he would check into the track and also would look into providing screens for the light fixtures, although the manufacturer had recommended against that. It was suggested that the lights be accessible from the floor and Barney said he would look into the cost of that request. He also said warning tags could be used as an interim measure of precaution. WRITTEN COMMUNICATIONS Committee members acknowledged receipt of a report by Grodt regarding the NFLCP conference, a - letter from,•L•.A. Heger about a Heritage Cable complaint and a letter from Wilcox regarding a United rate increase. STAFF REPORT Krey reported that the City Council was looking for CTV input on a proposed resolution calling for re-regulation of the cable industry. Mann said she did not completely agree with the wording of the resolution and questioned whether or not the city was being subjected to uiiwarranted rate hikes. She said the resolution appeared to be too general and did not totally pertain to Cupertino. Fletcher remarked that changes in Washington were leading up to re-regulation and that some of the power the Cable Act took away from local jurisdictions should be restored. 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' �:il .•.':.Y'*••f .._� _.1.. !, ••srt- •_ ,._ M:.•- �•'iiLl _; 6e C:rl:=- t .h rt • Cable Television Advisory Counittee ` Regui ar Meeting October 4, 1989 Cupertino City Hall ROLL CALL The meeting was called to order by Vice Chairman Leonard Batchelor at 7.05 p.m. (Chairman Bill Fletcher entered at 7:10 p.m.) Ccumittee members present: Fletcher, Dorothy Schmid, Michelle Mann, Leonard. Batctva-lor,Jane Chiavacci. Ckmanittee members ebsent: None Staff present: Donna Krey, Susan Robinson, Leslie Lopez, Deputy City Attorney. Guests present: Bill Lauer, Linda Grodt, W. and Mrs. Don Yeager, Donna Yeager, Thom Wetunan, Joe Wilcox, United Cable, Suzarme Orc tt, Access Director, Channel 30. A144t7VAL OF M1N[PI'F5 FOR SEFP. 6 RB9JIAR NOTING Mann made a motion to approve the minutes. Chiavacci noted the need to correct the spelling of her name in the Ste' minutes. Chiavacci then seconded Michelle's motion with that correction, and the motion passed unanimously. ORAL C CNMUNICATIONS Bill Lauer, Channel 30 producer, requested grant application guidelines. He mentioned that his main concern was postage costs. Mann said that the oc mni.ttee can accept a grant: for up to $200 any month, though the $1000 grants are only twice per year. Krey supplied the grant application. WRITTNN CCF14MCATIONS None. CONSIDERATION OF MAJOR GIRANT APPLICATIONS Fletcher took this item out of order on the agenda, and skipped to consideration of major grant applications. The committee reviewed two major grants. The cannnittee agreed to fund $1000 for the Yeager grant request on behalf of Able Cable. Fletcher made a motion to accept Don Yeager's proposal, Chiavacci seconded, and the motion passed unanimously. Questions were raised concerTung Tom Wayman's grant request on behalf of New Horizon's in regards to his budget, listing labor costs. Mann noted the ccamitte policy not to fund labor costs. Other umbers agreed stating the purpose of Access as bringing together volunteers, not paid professionals. Mann motioned to approve $600 for the project and encouraged sans funding to be used for promotion. Chiavacci seconded, arxi the motion passed unanimously. DISCUSSION OF HERrIACti FRANCHISE ACC This item was also taken out of order on the agenda. Committee members expressed concern about certain aspects of franchise payment written in the proposed Heritage contract. Mann, Schodd, and Fletcher believed Heritage should include subsidiary funds from such things as installation fees in the definition of gross receipts. They stated that since United was paying fees based are installation costs, Heritage should do the same. agreed to use more general wording before reooml wx3ing cou-cil,s approval. Flethher strongly rec=mnded that the committee embrace the resolution as a way to send a message to Congress regariing deregulation and made a motion to fo¢w%rd it to ccu;-cil. solMd and Mann agreed, with Nam saying that the idea of encouraging competition was an important one. Batchelor ss=z d Fletc her's motion and it passed unanimously. ID99EMM M AND S= MPOSAL Wilcooc and Dave Barney at DeAnza College are still trying to work out a way to handle. equipment for Access, ubic3h is ultimately United's responsibility. Wilcooc said Charuml 30 could be jeopardized if the committee has no control over how equipment is used or repaired. DPAnza wishes to ta)m responsibility for the equipment so it can be maintained copy and repaired ply• Barney had requested that the City's f xling of Charnel 30 be provided in one lump sum so that there could be flexibility in handling equipment problem as they arose. Krey referred to a memo she wrote to the committee regarding a suggestion for funding duvml 30. The idea would be to allow quarterly payments to the college on condition that Barney provide detailed quarterly reports with copies of invoices for all purchase. Capital expenditures would continue to require approval of CMc. The sutra of $8,000 per quarter was suggested by Batchelor. In the meantime, Wilcooc and BarsHsy will work together to ammnd that portion of the tripartite agreement dealing with equipment repair. Mann made a motion to approve the City's funding plan and to authorize DeAnza and United to work together. The motion was seconded by Batchelor and passed urkanimously. Any proposed anm a nett will cuts before the committee for final. approval. REFOU ON PRQDUCE SI SURV.fEY FOR IDP Maim't reported that 13 surveys from Access producers were returned showing that a majority would like a workshop on video aesthetics of shootiM and editing. a annel 53 will develop the workshop program and present an outline at the December meeting. The survey showed equal interest in Saturday morning, afternoon and other times. brut expressed her concern that one workshop might not be enough of a payment in return for funding given to del 53 by Chanrnl 30. Key noted that Channel 53 is open to any suggestions by committee mks. RUCK CN AOCES ffilgn= BM0ZM; Chiavacci said that the sub==ttee workincg on this issue wished to wait until questions about the equipment were resolved. Mann suggested that grievance procedures should be included in the framework of the omplete policies and procedures. Ibis item will be removed from the agenda until Nunn, Chiavacci and Orcutt are able to develop a set of such policies. ADJTP Fletcher moved to adjourn the meeting at 9:32 p.m. The meeting is adjourned to Nov.1, 1989 in the El Clemente Rmn at DeAnza College at 7 p.m. Mann seconded and the motion passed unanimously. ATTEST;— APPROVED: City Clerk Chairperson Cable Television Advisory Committee Regular Meeting November 1, 1989 De Anza College, E1 Clemente Room MINUTES ROLL CALL The meeting was called to order by Chairman Bill Fletcher at 7:04 p.m. Committee members present: Fletcher, Dorothy Schmid, Michelle Mann (Leonard Batchelor entered 7:07 p.m. and Jane Chiavacci entered at 7:25 P.M. ) Committee members absent: None Staff present: Susan Robinson Guests present: Joe Wilcox, United Cable, Suzanne Orcutt, Access Director, Channel 30, David Barney, De Anza Dean of Telecommunications, Linda Grodt, Bill Lauer, Bill 5etncr, Laura Kir_1ey, Austin Therber-Levine, Nancy Fast, Louise Zobel, Jim Cochrane, Roald Didriksen, Don Yeager, Donna Yeager, Scot Southworth. APPROVAL OF MINUTES FOR OCT. 4 REGULAR MEETING Mann made a motion to approve the minutes. Schmid seconded, and the motion passed unanimously. ORAL COMMUNICATIONS Scot Southworth gave a presentation on the features of an S-VHS Camcorder versus S-VHS cameras with dockable or separate playback decks. This information will be considered in Channel 30's future purchase of this equipment. Southworth stated that though the camcorder is $2 , 000 cheaper it is more fragile. Orcutt mentioned Channel 30's need for a sturdier camera for field work. The committee agreed to continue this discussion on the January agenda. Barney noted De Anza's recent purchase of a satellite up-link. He can make i, available for producers interested in viewing programming. Barney stated that the college is interested in videos with good production value. Access Producers commented on several issues, including the need to use the dubbing equipment in Channel 30's cable cast room in order to use the new GE projection system at the Senior Center, maintenance and repair of sets, maintaining archives on 3/4" tape and the need to obtain panels of the same type for sets. WRITTEN COMMUNICATIONS There were none. STAFF REPORT Robinson, reporting for Krzy, noted that the city has begun the paperwork to get quarterly payments to De Anza, and that Krey met with Orcutt to discuss the type of report needed from De Anza each quarter. She mentioned that Access Producer, David Hennington, was honored at the Civic is Service Award ceremonies. we are still waiting to hear from the Heritage lawyer about proposed changes to the contract scheduled to go before the City Council Dec. 4 . Robinson submitted a copy of the letter United Cable is sending out to their Jubscribers regarding a rate increase„ s REPORT FROM JOE WILCOX, UNITED CABLE Wilcox reported that the total subscriber number has reached 9,700, marking a 55% penetration rate. He noted that complaints were down, but that phone volume was much higher due to earthquake related service calls. The station sustained no significant damage and was up by 7:00 p.m. , though not on the air as the City was without power. REPORT_ FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt reported that Channel 30 sustained little damage from the quake and was up and producing within two days. She noted that David Hennington and Wally Dean were Civic Service Award recipients, and that three other access producers also received awards in November. Orcutt presented samples of the station's new brochure. New equipment ordered for Channel 30 includes wire scrims and safety screens for lights, and engineers have suggested the purchase of a backup Sony 5850 3/411 videocassette recorder editing deck. DISCUSSION ON PROPOSED AMENDMENTS TO TRIPARTITE AGREEMENT Batchelor reported on his continuing efforts to update the existing tripartite agreement between United, the City of Cupertino and DeAnza College. He said that the college has never had anything to do with the institutional network, as the original agreement was written before the system was in, and the City did not realize what the institutional network was going to be. Thus, this part of the agreement was taken out. He commented on the need to simplify the writing of the budget and put it in a more consolidated form for Orcutt and Barney. He also expressed concern that repairs are not being done expeditiously, and said that he is open to suggestions for the incentive clause at the bottom of page two of the agreement. Mann questioned whether the City knows that ownership of the equipment by DeAnza College is being proposed. Batchelor proposed that committee members look over the agreement and make suggestions to Krey. The agreement will then be passed on to the legal department. The committee would like this item on the December agenda for final approval, but would like to have the legal work resolved prior to the December meeting. ADJOURNMENT Mann moved to adjourn the meeting at 8:25 p.m. The meeting is adjourned to Dec. 6, 1989 at Cupertino City Hall at 7 p.m. Batchelor seconded and the motion passed unanimously. ATTEST: , APPROVED: City Clerk,' hair per son Cable Television Advisory Committee Regular Meeting Dec. 6, 1989 , 7 p.m. Cupertino City Hall Minutes ROLL CALL The meeting. was called to order by Vice Chairman Len Batchelor at 7:02 p.m. Committee meuebers present: Batchelor, Dorothy Schmid, and Jane Chiavacci Committee members absent: Bill Fletcher, Michelle Ma,pn Chaiinvel. 30-'Staff Present: Suzanne .OX,vutt, Acbess Direbtor Staff Present: Donna Krey and Susan:- F , rson Guests Pre'eent: Joe Wilcox and Patrick McVeigh, United Cable, Walt Trefz, Roald Didriksen, Ed Edgerton, Don Yeager, Rich Martinez APPROVAL OP MINUTES FOR NOVEMBER 1. 1989 REGULAR MEETING The Committee would like Suzanne Orcutt and Dave Barney included under separate staff headings in the future. It was noted that line five, paragraph two under oral communications should be changed to read, ". . . in Channel 30's cable cast room in order to use- the new. . . " in place of "camcorder. °' Jane Chiavacci made 'a motion to approve the minutes as corrected. Schmid seconded and the-:motion passed unanimously. ® ORAL- COMMUNic TIONS Didriksen questioned whether there had been a resolution of the installation date on a curtain for Studio A. Orcutt commented that the. purchase order had been submitted at a ;-cost of $i40 that will be paid by the college. WRITTEN COMMUNICATIONS Batchelor noted his report on the Far West Regional Conference held Nov. 3-5. The report was included in the packet and Batchelor forwarded a copy to the Monrovia 'Cable Television Commission. The committee addressed a letter from Don Yeager regarding handicap access to De Anza TV Center. Yeager's main concern was over safety, as the building cannot be exited from all sides. Yeager noted that David Barney's suggestion to install an elevator access is both expensive and dangerous. Yeager feels that a ramp would be the most effective and least expensive solution, yet this- may be hampered by a large Oak tree in the front of the building. Chiavacci questioned if it is within the power of the committee to force the college to install a ramp. Batchelor noted that the committee could force the college but they would prefer other means. Yeager stated that his next course of action would be to draft a letter to Dean Sellitti_ and .ask him to review what has transpired as far as solutions to the problem. Krey suggested that a letter from the committee would be effective. Batchelor stated that he will call first. The committee addressed a second letter from Don Yeager regarding studio equipment. Orcutt stated that the channel needs to consider what format it would like to adopt. Batchelor mentioned that a future option is HDTV. Krey asked if De Anza could get with the producers to see which equipment they would prefer, perhaps forming a user committee. Yeager recommended spending as little as possible now and investing the rest until the producers decide on a system. Orcutt stated that she is leaning towards staying with a 3/411 framework. Other suggestions were made and. the committee decided to committee this discussion. STAFF REPORT Krey reported that Batchelor's term will end in January but he will become a research assistant for Krey. He will attend the meetings, take the minutes in Krey's or an assistant's absence and will be available for consulting. REPORT FROM JOE WILCO%. UNITED CABLE Wilcox reported that the total subscriber number was up again and will reach 10,000 by year end with a 56.9% penetration rate. Pay units continue to slide due to duplication among the services. He noted that subscriber complaints were up due to a rate increase in November and the phone volume was high. Wilcox reported on their "Toys for Tots" drive that went over very well last year. He mentioned some miscommunications that have taken place due to new employees and will meet with Orcutt and Barney. He also noted a problem with temperature and circulation in the edit suites causing equipment failure. Wilcox will meet with Dave Barney to address this issue. The committee mentioned that the City will sign a renewal with Heritage Cable on Friday on condition that they provide channels 30 and 53. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt reported that a producer, Robert Duffur of "The Better Part", passed away. She noted that producer packets for next quarter have been sent to 46 producers and are due by Dec. 13. She reviewed three options for new sets. Her recommendation was for sets made of a carpet-like material by Pantechnicon versus burlap or velour. The total cost would be $3, 000 for 96 yards of material completely sewn, velcroed and cut into flats of 4211 each. The sets would be in interchangeable colors of grey, camel, mauve, and sky blue. Orcutt suggested that the committee try one color and if it succeeds then to proceed with the remaining sets. Chiavacci moved co authorize Orcutt to proceed with construction of one panel not to exce3d $750. Schmid seconded and the motion passed unanimously. DISCUSSION OF CITY ALLOCATION TO DE AN ZA FOR ACCESS Narrative Report: Orcutt reported that of the fiscal year budget of $10, 500 for professional services, part-time staff and student crew, $3 , 723 was spent during the first quarter. Krey recommended re-looking at what was originally decided upon and why the figures are not in balance. Materials and supplies expenditures came to $1,979 of the total $6, 50C budget. Of the community information budget of $2, 500 and $1, 500, $45 was used. And of the $11, 000 fixed acquisition budget $2, 146 was spent to purchase the ACG Character Generator. Total expenditures for the quarter, July 1, 1989-Sept. 30, 1989 were $7,934 . • a . Projected Winter Quarter Report: Orcutt retorted that $6,777 remains in the budget for student salaries and paid student crew for the rest of the fiscal year, equaling a potential deficit of $3,500 for fiscal year 1989-90. Due to remaining funds in the material and supply and community information budgets, $4,000 will remain for the 4th quarter. Orcutt suggests applying the remaining money to the budget deficit, which would provide for projected student salaries for the year. DISCUSSION OF AMENDMENTS TO TRIPARTITE AGREEMENT Batchelor said that he would like a reasonable repair time included in the agreement. He will forward a list of proposed changes to the attorney. The discussion will be continued on the Jan. agenda DISCUSSION OF CTVAC MEETING LOCATIONS Batchelor proposed that the committee meet each 3rd month at De Anza. Krey noted that the City must know the location of the meeting a month in advance so the location can be posted in the agenda. RECOMMENDATION FOR ADDITIONAL FRANCHISE FEE FROM HERITAGE CABLE VISION Len Batchelor made a motion to request that the City Manager formulate a resolution to the City Clerk requesting that the City turn over to the Cable Televison Committee additional franchise fees of 2% when it goes into affect in Oct. to supplement the committee's budget. Schmid seconded and the motion passed unanimously. CHANNEL 53 WORKSHOP OUTLINE Krey reported that the producer's first choice for a workshop topic was video aesthetics. Channel 53 will combine the top two choices in the workshop outline. The workshop will be four hours long with a guest speaker, rotating instructors and video segments. It will be held Saturday, April 28, from 9 a.m. to 1 p.m. with a limit of 25 producers. DISCUSSION OF PROPOSED DE ANZA FACILITY REARRANGEMENT Chiavacci reported concern that Edit Suite C has been moved into the hall of the De Anza TV Center against fire codes. She mentioned a verbal agreement with De Anza to keep Channel 30 facilities intact. Krey noted that our only leverage is to withhold funds until provisions are made for producers. Chiavacci suggested comparing the square footage originally allotted to that now occupied by the channel. The committee would like to speak to Dave Barney regarding their concern over shrinkage of space for Channel 30. ADJOURNMENT Schmid made a motion to adjourn the meeting at 9: 30 p.m. Chiavacci seconded and the motion passed unanimously. ATTEST: APPROVED: Cit. Clerk Chairperson, Len Batchelor 0 Cable Television Advisory Committee Regular Meeting January ff,, 1919 :MINUTES CALL TO ORDER The meeting was called to order at 7 : 03 p.m. by Chairman Leonard Batchelor, ROLL CALL Committee members present: Batchelor, Bill Fletcher, Michelle Mann, Staff present: Frausto Guest present: Joe Wilcox, United Cable APPROVAL OF MINUTES OF MEETING HELD DECEMBER :; 1989 Mann made a motion to approve the minutes as written and Fletcher seconded. The motion carried unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Batchelor showed committee members an outreach letter he drafted to help explain the renewal process with Gillcable. Batchelor will draft a shorter letter for the public, and use the original letter for reference. The committee received a letter from Producer, Linda Grodt thanking them for grant money. SdkNFF REPORT usto reported that the City Council approved sending a counter- proposal to Gillcable regarding renewal. She also reminded the committee that the February agenda was set aside to discuss goals. REPORT FROM JOE WILCOX, UNITED CABLE Wilcox reported that subscriber statistics show the numbers going up for basic customers and dropping for pay units. United held a toy and food drive to benefit the Salvation Army. Channel 5 continues to have technical problems. United may try stretching their channel capacity to add some new channels, including The Movie Channel and CNBC. Wilcox resubmitted the AFE's for access equipment with his revised capital budget per Division Manager, Bill Cullen. For February Wilcox will submit a written report and answer any questions from the committee. ACCESS COORDINATOR'S REPORT Batchelor reported for Margolies that Channel 30 has 34 producers and two paying producers. Ch. 30 will be covering DeAnza League sports, and they hired their second full-time engineer. Batchelor also reported on t;1e new format for the awards showcase event. Portapak assistance funding and resident crew incentives/funding were continued to the February agenda to be included with Margolies' written report. PORTAPAK ASSISTANCE FUNDING Carried over to February agenda. 00 Cable Television Advisor; Committee January 4, 1989 RIET UPDATE Fletcher made a motion to approve a letter to the City Manager regarding authorization to expend funds amounting to $24,850. Mann seconded and the motion passed unanimously. AWARDS SHOWCASE EVENT The showcase event will take place on February 25. Margolies requested $3, 500 for the event. There is $2,000 in the budget for this event. Batchelor will call Margolies regarding the event. VIDEO EXPO Batchelor will get tickets for the exhibition part of the expo; tickets are free. The workshops are expensive and. of a technical nature. RESIDENT CREW INCENTIVES/FUNDING Carried over to February agenda. ADJOURNMENT Mann moved to adjourn the meeting at 8:05 p.m. ; Fletcher seconded and the motion carried unanimously. ATTEST: APPROVED: of Jf i ,' ity ClerkYairperson Cable Television Advisory Committee Adjourned Meeting Feb. 7, 1990, 7 p.m. De Anza College Minutes ROLL CALL The meeting was called to order by Chairman William Fletcher at 7 : C3 p.m. Committee members present: Fletcher, Michelle Mann, Walter Tref.z Committee members absent: Dorothy Schmid, Jane Chiavacci Channel 30 Staff Present: Suzanne Orcutt Staff Present: Donna Krey and Susan Robinson Guests Present: Joe Wilcox, United Cable; Charnel 30 producers APPROVAL OF MINUTES FOR JAN. 3 1990 REGULAR MEETING Mann made a motion to approve the minutes as written; Trefz seconded and the mot-:Lon passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS The commission reviewed correspondence from the Hometown Video Festival, Telecommunications Review and the CTV Consumers Newsletter. A letter- from CTIC Assoc. to City Manager Don Brown was discussed regarding assistance in participating in the FCC inquiry. Krey will forward this letter to :.en ® Batchelor. STAFF REPORT Krey reported that Batchelor was honored with a proclamation from the mayor at the Feb. city council meeting. REPORT FROA JOE WILCOX UNITED CABLE Wilcox reported that subscriber statistics are holding steady at 55. 4% in Cupertino. Customer complaints were up due to a series of outages in Jan. In the past three months, United has spent over $4, 000 on Access equipment repair and replacement. Due to the high cost of special mountings for replacement projectors United will create their own brackets. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt reported that Access entries in the BACE competition were sent in and that she has received the gray material for the set designs. The channel is working with Kim Tempest, graphic artist, and Orcutt asked committee members' opinions on the need for a stronger logo for Access. Mann suggested that a subcommittec, of producers and committee members be formed to consider logo changes. This will be on the March agenda. Orcutt noted that the Remote Equipment Committee met to discuss remote camera options and would like to make recommendations at the March Cable Advisory meeting. She said that a record 19 producers attended open studio training and that she plans to add a grant writing course in march. The committee would like clarification of the average daily attendance Adft issue on the March agenda. r OPTIONS FROM DE ANZA TO ALLEVIATE EDITING CONDITIONS Orcutt reported that partitions were put up in edit suite C and monitors in the hallway have been lowered for comfort. Other options will be discussed in March when Dave Barney will be present.. ELECTION OF NEW OFFICERS Mann nominated Chiavacci for chairperson of the Cable Television Advisory Committee pending her acceptance; Fletcher seconded and the motion passed unanimously. Mann nominated Fletcher for vice chairman of the Cable Television Advisory Committee; Trefz seconded and the motion passed unanimously. PRODUCER COMMENTS AND SUGGESTIONS Linda Grodt questioned United's progress in Edit Suite A. Wilcox said that following ongoing problems they rebuilt one edit system and put new heads and drives on the other. She also asked how many award entries could be submitted per person. Mann made a motion to approve 11 total access entries into the the NFLCP Hometown Competition; Trefz seconded and the motion passed unanimously. Bill. Suttner said that conflicts over turf responsibilities between United. and De Anza are causing barriers between Access and college students. He is concerned over loss of future success due to political problems and would like to see credit given for Access classes taken at the college. Orcutt mentioned that she has lacked time with producers due to constant ® coordination of equipment and repair. Krey noted that space allocations should be worked out between Access and the college and other equipment problems may be resolved when representatives of United, De Anza and the city amend the tripartite agreement. Mann suggested common goal setting between Access and the college. Don Yeager would like to see open studio training so that people can be trained on specific equipment and would like edit time made available on nights or weekends. He said accessibility for the disabled is still a problem and recommended that a blue corridor be painted on the loading dock to indicate handicapp access to the building. Orcutt asked for producer and committee input on Channel 30 goals .in preparation for discussion at a staff retreat. ADJOURNMENT Mann made a motion to adjourn the meeting at 9: 02 p.m. ; Fletcher seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk on � Cable Television Advisory Committee Regular Meeting March 7, 1990, 7 p.m. Cupertino City Hall Minutes ROLL CALL The meeting was called to order by Chairperson Jane Chiavacci at 7: 00 p.m. Committee members present: Chiavacci, William Fletcher, Walter Trefz, Dorothy Schmid (Michelle Mann entered 7:25 p.m. ) Channel 30 Staff Present: Suzanne Orcutt Staff Present: Donna Krey and Susan Robinson Guests Present: Len Batchelor, Joe Wilcox, United Cable, Dave Barney, De Anza College; Producers APPROVAL OF MINUTES FOR FEB. 7 1990 ADJOURNED MEETING Fletcher made a motion to approve the minutes as written; Trefz seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS The commission reviewed letters to various congressmen regarding the CTVAC report to the FCC. Fletcher made note of a letter regarding the use of limited partnerships as a way to raise money for cablesystems, noting that this issue should be looked at for regulation. STAFF REPORT Krey reported that with Batchelor's help they made the March 1 FCC request deadline for input regarding the Cable Act of 1984 . She said the city council has ammended the attendance ordinance for. committees. Beginning in Jan. any committee member missing three meetings in one calendar year will need to go before the council for a waiver. REPORT FROM JOE WILCOX, UNITED CABLE Wilcox reported that pay units and subscriber numbers were up in February. United began a basic value marketing campaign and expect March to be a good month. He helped judge the preliminary rounds of this year's BACE competition. REPORT FROM SUZANNE ORCUTT ACCESS DIRECTOR Orcutt reported that she spoke to school district representatives and Garden Gate and Kennedy are now wired with United cable. She will check with the Cupertino School District to arrange a viewing of the system for CTV Committee members. She presented video taped copies of Access Hometown entries to CTV members and presented ideas for a new logo. The budget was discussed. Krey noted that since the Tino Awards were not held this year Access is right on budget with $2, 000 remaining. Fixed Acquisition Expenditures were taken out of order. The committee discussed options for purchasing camcorders. Trefz expressed concern over flexibility and quality of editing equipment. Fletcher made a motion to purchase one camcorder under Orcutt's proposal not to exceed $2, 000; Schmid seconded and the motion passed with one no vote by Trefz. United IV Cable offered to purchase the second camcorder. Set designs were also discussed under fixed aquisition expenditures. They will cost just under $100 per panel. Fletcher made a motion to approve the expenditure not to exceed $2 , 300 for set design materials as outlined in Orcutt's report; Schmid seconded and the motion passed unanimously. �7 OPTIONS FROM DE ANZA TO ALLEVIATE EDITING CONDITIONS Barney reported that due to space constraints, the De Anza instruction department also has an editing bench in the hall and that Access in not being unduly punished. He noted that these conditions will be alleviated when the Advanced Technology Center opens in 1992 aid instruction moves to that building. The committee discussed possible options to alleviate editing conditions in the interim period. Suggestions included: using space in the library for editing or finding space in the student center. Producers noted that partitions are helping in Edit Suite C and that a sign for the door when the suite is in use would be helpful . CURRENT STATUS OF TRIPARTITE AGREEMENT Batchelor reported on changes and explained the background of the tripartite agreement. He noted that in exchange for a transfer of equipment bought by United and the city, De Anza will maintain equipment. The committee noted that if De Anza does not abide by the agreement the equipment can revert to United and the city. The committee discussed the need to further define the term "delay" . Trefz suggested a maintenance log. Barney noted that De Anza is agreeing to take over the equipment to do a better job and sees no need to get specific. Barney stated that they keep separate account books for Access and that he wants to run Access and instruction separately but needs funding support. Fletcher made a motion that the tripartite agreement be submitted to the attorneys at De Anza, United Cable and the city, with the exception of one item under maintenance. Any change in wording by commission members would be submitted to Batchelor within the next 10 days and the document would then be submitted to the attorneys for polishing; Trefz seconded. Barney clarified that the equipment will still be separated by use, whether you are an Access producer or instructor. De Anza will fund all television staff positions as the money will now be part of the $32 , 000 given by the city in quarterly payments. Barney would like a courtesy copy of the agreement submitted to De Anza attorneys. Batchelor suggested that any change in wording by committee members be submitted to Batchelor by Friday rather than in 10 days. Fletcher ammended the motion, Chiavacci ammended the second; the motion passed unanimously. DISCUSSION OF MAJOR GRANT APPLICATION FOR MUSICAL STORYBOOKS, The committee discussed concerns with the application. The proposed airtime of Saturday morning is acceptable, however, salary grants, tinder labor costs, will need to be replaced with promotional costs, postage or flyers. Krey requested a deadline .for grants of Wed. , March 28 . The committee noted that the grant application needs to be re-written. The grant application will be discussed further in April. A change in meeting location to City Hall will also be on the April agenda. ADJOURNMENT Fletcher moved to adjourn the meeting at 9:05; Schmid seconded and the motion passed unanimously. ATTEST: it APPROVED: City' erkCha�es cable. Television Advisory Committee Regular Meeting April 4,: 1990 Cupertino City Hall Minutes P' LLALL The meeting was called-to order by chairman Jane Chiavacci at 7 p.m. C ommittee.:t mbers present: Chiavacci, William Fletcher, Schmid and W lter TLefr.. J'r.'•:.Absent: Mich4lle Mann. _ Staff present: Donna Krey, Le�: Batchelor Cannel 30: ;Access .Director Suzanne Orcutt access producers, Linda Groat, Sot Southw*z� t, Karmen Hall-Miller, Jim Barrett -:and Brent Tugrer. MIROVAL C?,g 0. j'�ES 'FOR MEETING MARCH 7, 1%a S hmid maces approve-the minutes .4 O�esentsd. Trefz seconded and the motion .paeunanimously. OIL COMMt NLC_61Tj"N , There were; nova. - WR`TTEN COMMUNICATIC)NS Members received a 'final report from grant recipient Able Cable. S-;�Ok F REPORT Keay .distribUt;ed;'flyers announcing the Channel 53-sponsored workshop,, to bE s>eld fct dC.gnss producers on.Abril 28. The workshop focuses on ENG (electronic. newt gathering)'=. pi;6lii� ions and -features guest speaker Dr. R(;�;--eft- G1�n4r Jose State University.- R_V�%°ORT FROM JOE 7"WILCOX, UNITED CABLE passed out copies of Wilcox's .written report, since he was attending a :!c:eetinq' in Los Altos. The report -contained a summary of customer coaplaints, showing five in March. Also included was information on marketing programs and technical upgrades. Beginning in mid-April, United will expand its office hours to include four hours on Saturday; phone 14-nes will be opE,,r; from S a.m. : to- 5 p.m. Saturday, with walk-in times from 1sG a.m. to 2 p.m. 'Once* tlaisr c ed�ule is established, United will expand regular ;office hours -Mondax:ihrough Friday until f p.m. PART FROM SFJZANNF '0 UTT. ACCESS DIRECTC}R Orcutt reported that ..De-Anaa.•College went. - J.ve from --its own satellite uplink for the fiYst't:ime beat day. A teleconference Iwas received _by 23 calleges 'throughout fhe -nation. Several access programs have been sent to the Community College Satellite Network for-possible playback, as well. ,orcutt also mentioned several access finalists in the BALE competition and:-noted- that 63 access programs were produced last quarter. She said producers ,would prefer to come to City Hall 'for regular CTVAC meetings. other report 'items included information about the Cupertino Union School District,' for an I-Net (institutional network)' for PortalSchool and district plans to create a video task force. The first strident=produced video magaz he will be cablecast April 12 . Orcutt also , updated the committee on various pieces of equipment. Committee membe:7s discussed the B.ACE.' awards competition and Fletcher made a motion to provide 10 banquet tickets at $25 each to be used by finalists -arid the access di.rector. Schmid seconded and the motion pas°4ed unanimously. Batchelor asked for committee :input on the idea of using educational programming on Channel 30 during the daytime when the character generator was on. Members agreed that the idea was a worthwhile one., D SCUSSION OF NgOR GRANT APPLICATIONIS Chiavacci suggested this item be taken out of agenda order as a consideration to those waiting to discuss it. Producer Grodt asked if the cost for duplicating tapes and bicycling to other stations would be considered by the conrittee as a legitimate expense in a grant application. Batchelor said in the past, this would be allowed, however, the tape stock itself should be provided by the producer. Grodt indicated that dubbing at De Anza often was not possible and created wear and tear on the master tape. Fletcher said he saw no problem with duplicating up to five gapes. Krey said producers applying for grants should include dubbing fees and spell out how extra tapes would be used, so that 1the committee could judge such costs an a case by case basis. Grodt then remarked that she did not approve of the grants process and didn't think producers could justify asking for sums up to $1,000. She suggested dividing grant money into different: areas, such as conferences and competitions and letting all producers share in the, funds. Other producers present offered differing views, saying that $1,000 provided seed money only and their projects were much more costly than that. Committee members agreed they wanted to offer grants as a means to get people started and as a way to help projects get off the around. Fletcher said he realized the tremendous amount: of out-of-pocket expenses that go into a video production. Krey said :she: did not agree that funds should be freely distributed among producers 'just because they were producers and that grants provided a means to account for expenditures. Chiavacci suggested the guidelines for grants could be reviewed and possibly revised al: a 1:itetr meeting. The committee discussed four ap-plications for major grants. There were several questions concerning costs on two of the grants--Musical Storybook_, and Women's Heritage Museum. No representatives from either group was in attendance. Fletcher made motions to deny both applicants; Schmid seconded both times and the motions passed unanimously. Chiavacci questioned applicant Southworth (C3 Video) about a possible conflict in being both a producer and a worker at the De Anza Television Center. Southworth assured her he was capable of handling both jobs and Orc►utt concurred. Fletcher ;roved to approve the C3 Video application for $.1, 000; Chiavacci seconded and it passed by three votes, with Trefz abstaining .because of his working relationship with Southworth. Producers Barrett and Turner answered questions from the committee about their Laugh Tracks grant: application. Fletcher moved to approve a grant for $1, 000; Schmid seconded and the motion passed unanimously. TARGA PLAYBACK REIMBURSEMENT TO DE ANZA Krey explained this piece of equipment was approved by the committee in 1988, but was not purchased by De Anza for sever months, when a new budget was in place. De Anza was asking for reimbursement, however, the Targa was no longer in the budget, as the cost was not rolled over. Committee members reaffirmed their interest in paying for the equipment and voted to allocate funds from the current budget to do so. 1ISCUSSION OF LOGO FOR ACCESS Orcutt showed samples of different logos for Channel 30 and how they would ® look on a television screen. She said a new logo was being used presently on the channel and she would like to see it velcroed on to the new studio set. Chiavacci said if a new logo were to be implemented, it should also appear on letterhead, business cards, et . Shas asked that committee members think about changing the logo and continue the item until the next meeting in May. RESCHEDULING OIt CANCELLATION OF JULY MEETING With the July CTVAC meeting falling on the 4th, committee members voted to cancel their meeting that month. DISCUSSION OF 1990-91 PIUDGET Krey reported that she had met with Batchelor and that the new budget proposal would not differ substantially from the current budget. Based on slight projected increases from United's franchise fee, De Anza's portion would also be raised from $32,000 annually to $34,000, reflecting about a 7 percent increase. An additional $1, 000 was added to conference and meeting expenses. The total expected from United is about $58,000, which is the amount budgeted for the coming year. Chiavacci asked that a budget report showing this year and next year figures be placed in next month's packet. Krey also told the committee that its formal request for the additional 2 percent Heritage franchise fee would be considered by the city manager and city council. Batchelor reiterated his view that the approval of this request would indicate the city°s support of all PEG channels. DISCUSSION OF CHANGE OF MEETING LOCATION ® This item was addressed in Orcutt°s report. CLARIFICATION OF AVERAGE DAILY ATTENDANCE This item was continued to May, when Dave Barney could speak to it. ADJOURNMENT The meeting was adjourned by Chiavacci at 9:20 p.m. ATTEST: APPROVED: 14 Ll Cixy Clerk J airperson l: Cable Television Advisory Committee Regular Meeting May 2, 1990, 7 p.m. Cupertino City Hall Minutes ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7 p.m. Committee members present: Chiavacci, Dorothy Schmid, Walter Trefz Jr. , (Bill Fletcher entered 7 : 30 p,m. ) Staff Present: Doina Krey, Susan Robinson and Len Batchelor Channel 30 Staff: Access Director Suzanne Orcutt; access producers, Linda Grodt, Bill Lauer, Dorothy Stevens Guests: Joe Wilcox, United Cable APPROVAL OF MINUTES FOR MEETING APRIL 4 1990 Schmid made a motion to approve the minutes as presented; Trefz seconded and the motion passed unanimously, ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS There were none. STAFF REPORT Krey noted the resignation of Michelle Mann due to professional obligations. She asked committee members to encourage Cupertino residents with a knowledge of the cable industry to apply for the position by May 18. Interested applicants should go to the City Clerk's office. REPORT FROM JOE WILCOX, UNITED CABLE Wilcox reported that subscriber numbers for April were up. Complaints were also up due to miscellaneous causes. Abandoned calls were down and should improve as the summer progresses. United is working on a contract with the Sports Channel. Their office hours now include Saturday walk-ins from 10 a.m. to 2 p.m. with phone lines open Saturday from 8 a,.m. to 5 p.m. Wilcox plans to attend the BACE Awards dinner and May 10 he will attend a Bay Area Cable Club dinner on cable in the classroom. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt reported that she and Channel 30 staff have begun producing "Cupertino Magazine, " a half hour program featuring events at De Anza and in the City of Cupertino. They plan to produce one stow per quarter and go live for De Anza Day, June 3 . Producers questioned if they are covered by insurance in the case of an injury on a remote shoot. It was noted that Ch. 30 producers have the same coverage as De Anza employees when on campus. Orcutt will investigate off-campus coverage and report at the next meeting. Orcutt noted that Ch. 30 has reserved three tables for the BACE awards banquet Friday, May 18 . The CTVAC purchased one table. She also said that eighteen flats for Studio A's set construction have been built and when covered with the velcroable material will, create 6-3 sets. Other report items included information about Edit Suite A which is now configured for editing .S-VHS to 3/4" to accomodate the Panasonic AG 450 S-VHS Camcorders. She noted a concern that De Anza engineering is unwilling to build the switch needed and Ch. 30 is unable to purchase it commercially. Krey suggested contracting out for the work. Wilcox offered to contact.. Dave Massey to build a switch for the edit suite. Orcutt further noted that as the college is purchasing a spare record deck for Edit Suite A, she would like to upgrade Edit Suite C with a Sony record deck from Control A. This would require the purchase of a Sony controller for about $2, 000. She asked that fixed acquisition of Sony Controller for upgrading Edit Suite C be on the June agenda. The committee reached a consensus to begin paperwork for the purchase of a Sony controller for Edit Suite C. Krey noted that funds can be encumbered for the purchase in next year's budget. The audio board in Studio A may also need to be replaced and the Chyron ACG Character Generator is being worked on. Grodt mentioned that producers are angry over Edit Suite C being down and that the far: in Edit Suite A is very loud making it impossible to do voice ovens. Lauer noted a concern that Ch. 30 staff is using the equipment and producing shows while being paid. He feels that producers are not receiving the service and support that they need. Committee suggestions included incorporating volunteers into the crew and spending less time on outside projects. This will be discussed further at the June producer meeting at City Hall. There will not be a meeting in July. Oructt will be on vacation June 15 through June 22nd. DISCUSSION OF REVIEW AND REVISON OF GRANT GUIDELINES Krey noted comments at the last meeting indicated that the grant applications need further clarification and the committee may want to form another subcommittee to review them. Trefz, Orcutt and one producer will be on the grant committee. A report from the Grant Task Force will be on the June agenda. APPROVAL OF CTV GRANTS Better Part requested $200 to produce seven programs. Fletcher made a motion to approve the grant. request by the Better Part; Trefz seconded and the motion passed with one abstension by Schmid who is a member of the group. Dorothy Stevens requested expenses to the NFLCP Convention in Washington totaling $1, 087 . Krey noted that in the past grants have been used to produce programs with the exception of one grant of $500 last year for a registration fee due to excess funds. Fletcher made a motion to fund airfare and registration at a cost of $617 ; Chiavacci seconded. The committee discussed the need to develop guidelines for the future. Suggestions included making conference expenditures a line item to be divided among producers and having producers report back on activities. Trefz requested that Stevens give an oral presentation for the producer meeting at the end of the summer. The committee then passed the motion unanimously. A discussion on whether to use a .portion of the grant money for producers to attend conferences will be on the October agenda. CHANNEL 30 LOGO DESIGN CHANGE Orcutt showed samples of logos for Ch. 30. She would like to make a plaque to velcro onto sets and order new address labels. She would phase out the old materials slowly only as new items were needed for purchase. Orcutt offered to try the new logo on the newsletter to see how it transfers onto paper and in the studio. Fletcher made a motion to adopt the new logo in a phased approach. There was no second and the committee discussed a concern over losing the studio's identity. Krey suggested posting logo samples in the TV Center for a public vote. Trefz suggested animating the logo. No consensus was reached. CLARIFICATION OF DE ANZA ADA Orcutt said that the state-regulated funding is based on student classroom attendance. However, De Anza has reached a ceiling on ADA funding so offering classes for producers is of no financial benefit. If classes were taught, instruction personnel may have to teach them rather than Orcutt. An alternative would be receivd�.ng credit through short courses yet the Tripartite Agreement forbids this. Orcutt noted that Access producers have insurance coverage through the college and do not need to be students for that reason. Lauer requested that producers receive a certificate of insurance coverage or that one be posted at the TV Center. DISCUSSION OF NFLCP CONFERENCE The NFLCP Conference in Washington is July 25-29. Schmid, Chiavacci and Orcutt would like to attend and requested that Krey get the information and registration fee. Orcutt will find out how the fee has been paid in the past and discuss this with Krey. AMENDMENTS TO TRIPARTITE AGREEMENT Batchelor passed out the city attorney's amended agreement. Wilcox will contact United's attorneys. De Anza and United attorneys will provide their ammendments to the agreement and Krey will forward it to the City Attorney. Chiavacci noted a concern over Dave Barney's absenses and would like a letter sent to him. Krey will draft the letter for the committee. BUDGET SUBMISSION 90-91 Krey reported on the budget meetings between her, City Manager Don Brown, Batchelor and Finance Director Blaine Snyder. She noted that this is the only committee that receives nothing from the general fund. She said that as part of a new budget plan for the CTVAC the additional Heritage 2% franchise fee will be recommended to go to CTVAC and a written policy for the committee's reserve fund has been developed. The plan will also provide ongoing support for all channels, including 53. Krey passed out a breakdown of the proposed budget. The proposal includes a reserve fund of 30%, Cable TV fund of 17.5%, Public Education and Access of 35%, and government fund of 17 . 5%. Krey noted that the draft does not increase CTVAC responsibilities for the government sector, though the committee may request reports depending on the focus desired. She noted that reserves roll over at the end of the year. APPROVAL OF BUDGET BREAKDOWN ,AND RESERVE POLICY Fletcher made a motion to approve the resolution of the budget breakdown and reserve; Schmid seconded and the motion passed unanimously. Fletcher made a motion to approve the budget following Members' direction to increase conference and meeting expenses by $2, 000 and decrease grants by that amount; Trrefz seconded and the motion passed unanimously. 4 R• Schmid noted on behalf. of The Better Part that the producer meeting 0 by Kellyn was excellent and that producers would like another one. It was attended by 25 people. ADJOUPI MENT Fletcher motioned to adjourn the meeting at 9:40 p.m. ; Schmid seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk i�n - Cha' arson Cable Television Advisory Committee Regular Meeting June 6, 1990, 7 p.m. Cupertino City Hall Minutes ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7:03 p.m. Committee members present: David Keller, Dorothy Schmid, Chiavacci, Walter Trefz Jr. , Bill Fletcher Staff Present: Susan Robinson and Len Batchelor Channel 30 Staff: Access Director Suzanne Orcutt Guests: Access Producers, Pauline Chua, Risk Management De Anza College APPROVAL OF MINUTES FOR MEETING MAY' 2, 1990 Fletcher made a motion to approve the minutes as presented; Schmid seconded and the motion passed unanimously. ORAL_COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Batchelor pointed out the article "Cupertino TV Wins Top Awards" in the June 6 Extra section of the San Jose Mercury News. ® STAFF REPORT Batchelor noted that the City Council had its first budget hearing and had no problem with the proposed budget plan for CTVAC. REPORT FROM JOE WILCOX, UNITED CABLE There was none. DISCUSSION OF INSURANCE FOR PRODUCERS--This item was taken out of order. Orcutt explained and distributed Volunteer of Record forms to De Anza producers. These forms must be filled out once for each producer and volunteer and placed on file in De Anza's Risk Management Office. Chua explained that any volunteer of record or staff member is covered under liability insurance when on site. Off site insurance coverage is the direct responsibility of the individual producer. Broadcaster liability insurance was discussed--Chua noted that the De Anza staff is covered for libel and slander from lawsuits. This coverage does not include producers. Chua noted that it is not difficult for individual producers to obtain coverage and they can contact her for more information. Producers commented that under federal finding guidelines they had to obtain insurance. CTV members noted that they will check into the subject further and requested that Blanket Policy for Producers be placed on the August agenda. Producers questioned the insuring of individual equipment. Committee members will investigate these questions at the NFLCP Conference. REPORT FROM SUZANNE ORCUTT ACCESS DIRECTOR Orcutt reported that Cupertino access directors took half of the awards in the volunteer category of the BACE competition and have four finalists in the Hometown USA Video Festival . Orcutt will look into the ACE awards to improve channel 30's chances for winning next year. She would like to have a showcase, rather than a competition, of Cupertino access programs d � t The CTv Commission requested that Discussion of Tripartite Agreement, Report from Convention and Producer Concerns be on the August Agenda. ADJOURNMENT Keller motioned to adjourn the meeting at 9:45; Fletcher seconded and the motion passed unanimously. ATTEST: APPROVED: f � v City Clerk f Ciairperson Cable Television Advisory Committee Regular Meeting July 4, 1990, 7 p.m. Cupertino City Hall Minutes THE MEETING WAS ADJOURNED DUE TO LACK OF QUORUM. THE NEXT CABLE TELEVISION ADVISORY COMMITTEE MEETING WILL BE HELD AUGUST 1, 1990 AT 7:00 P.M. ATTEST: APPROVED: irperson City Clerk �� C ' r Cable Television Advisory Committee Regular Meeting August 1, 1990, 7 P.M. Cupertino City Hall Minutes ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7:00 p.m. Committee members present: Chiavacci, David Keller, Dorothy Schmid, Walter Trefz Jr. Staff Present: Donna Krey, Susan Robinson and Len Batchelor Channel 30 Staff: Access Director Suzanne Orcutt Guests: De Anza Telecommunications Dean Dave Barney, Linda Grodt, Freyda Ravitz, Sandy Russo and Martha Saldana, United Cable. APPROVAL OF MINUTES FOR MEETING JUNE 6, 1990 Schmid made a motion to approve the minutes as presented; Trefz seconded and the motion passed unanimously. ORAL COMMUNICATIONS Chiavacci noted-thdt she attended the NFLCP Convention along with Schmid and Orcutt and that they will give a more formal discussion of what they learned and hand out information acquired at the Sept. meeting. Orcutt noted that Dorothy Stevens also wants to give a report next month. ,Oh, WRITTEN COMMUNICATIONS There were none. STAFF' REPORT Krey reported that a special tax meeting is being held in the council chambers and she will be attending both meetings. She noted that Bill Fletcher resigned and suggests that an interim committee member, Len Batchelor, be appointed until Jan. 191 and at that time to do a full recruitment and fill the- three positions at one time. Kre} will bring this suggestion to the Council at the Aug. 6 meeting. The committee gave a consensus of approval for Batchelor's appointment. Chiavacci mentioned that the committee can begin thinking about the 6-month intern program for new CTV members during the next two months. Krey noted that in order to begin an inter: program the ordinance would have to be changed, as at the current time members are appointed for set terms. Krey noted that Heritage Cable is hoping to have -the two city cable channels on by the end of August. Krey will. do a campaign with Heritage subscribers to let them know that the channels are available. Krey will focus on Channel 53 and noted that Orcutt could do a campaign for channel 30 and at some point 53 and 30 could meet to do a joint effort. Krey reported on Channel 53 's progress noting that a satellite dish has been installed on the roof and -the station is planning a new program conducting oral interviews with pioneer family members in Cupertino with the Historical Society. City Beat will be doing a feature on the Lond measure and any CTV members with ideas for the show should contact Krey. BUDGET DISCUSSION 1.990-91 This item was taken out of order. Orcutt reported that she had stated she was $1 , 40C over budget but that she is actually only $700 over and that the college believes she is approximately $2 , 000 under budget. Krey suggested that if there is an overage that the quarterly payment to Access be lessened rather than taking funds from the grants budget as decided at the previous meeting. Orcutt stated that she will not know the exact amount of the overage for another three months. Chiavacci suggested that ® Krey and Orcutt meet separately to clarify the financial situation. Trefz made a motion to reverse the motion from the June meeting that the $1,400 be covered through the grant fund; Keller seconded and the motion passed unanimously. Robinson passed out the Coastal Access Newsletter, Spring and Summer editions of the NFLCP Community Television Review and. a Mercury News Special Cable section. REPORT FROM JOE WILCOX._UNITED CABLE Russo reporting for Joe Wilcox said that he will be mailing the report to the CTV Committee. Batchelor noted the letter from United explaining the September increase in fees. Trefz stated that United is entitled to one change in fees each 18 months according to the Tripartite Agreement. Keller mentioned the reception problems in August. Russo explained that it was due to the hot weather and that they are facing the microwave in a different direction to improve reception. Barney added that Channel 29 has had serious problems-since the microwave was redirected affecting students classes by cable. Russo will follow up on it. The committee questioned where United is with the Tripartite Agreement. The Committee decided to take this item out of order. United noted that the Tripartite Agreement has been sent to the legal department for. review. Batchelor noted that the city has no objections to the agreement and that it is with the city attorney and the final draft will be returned to the committee and then be forwarded to the City Council for approval. The Committee asked that updated Tripartite Agreement be included in the September CTV packet. Barney asked if the agreement could be signed with the current list of equipment as it exists today. Batchelor noted that the cut-off date for the transfer of working equipment will need to be changed from August to September. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt submitted her report and reviewed her attendance at the NFLCP conference. She presented a tape for viewing by CTV members. She requested that all future mailings and publications be sent directly to De Anza College's address. When the NFLCP renewals arrive they will be changed to De Anza College's address and she will be responsible for sending the information to the CTV Committee rather than the city in the future. The Fall Access studio schedule will extend 14 weeks from Sept. 4 through Dec. 13 with vacations Nov. 12 , 22 and 23 . The studio will be down the last two weeks in Aug. Access will be offering a three-part workshop schedule Saturday mornings in the Fall. Michael Furlong has been hired as Chief Engineer for the TV Center and a list of existing and missing equipment owned by United and the City has been compiled for submission to the Tripartite Agreement. Orcutt reported on new equipment and the condition of existing equipment. She made a proposal to reconfigure the editing suites that would include purchase of a Sony 9800 playdeck and two monitors at a cost of $6,500. DISCUSSION OF BLANKET POLICY FOR PRODUCERS-Postponed to Sept. Orcutt noted that a producer from the NFLCP conference will mail a copy of 40 his insurance policy to her. MINOR GRANT REQUEST FROM WOMFNIS HERITAGE MUSEUM Ravitz reported that the production will consist of an interview with B-roll and include photos that are part of the existing exhibit. Ravitz noted that the City of Cupertino and De Anza will be credited in the questioned whether money should be provided for additional tapes noting that use of public funds and not money is the issue. They will review past grants to see if additional tapes have been provided in past requests. Keller made a motion to approve the grant; Schmid seconded and the motion passed with one opposition by Trefz. Krey noted that she will try to get the grant request on the City Council agenda for Monday. The committee requested that a discussion of grant applications be on the Sept. Agenda. DISCUSS TRF MUSIC IIIC. PUBLIC DOMAIN PACKAGE LEASE AGREEMENT Orcutt reported that the public domain music package would cost an initial capital outlay of $1,150 with a $287.50 cost in succeeding years. She noted that Channel 30 has a new CD in Control A ready to use the tapes and that the money would come out of her yearly budget. Schmid made a motion to purchase the public domain package for $1, 150; Keller seconded. Following discussion by committee members the motion passed unanimously contingent upon Orcutt discussing funding arrangements with Krey. DISCUSSION OF PAID CREWS" TYis item was tabled to Sept. DISCUSS TRIPARTITE AGREEMENT This item was discussed under Wilcox' report. DISCUSS PRODUCER CONCERNS Grodt commented that in her visit to another Access station she found that they had similar problems to Ch. 30 and less equipment. Chiavacci mentioned that refranchising is coming up in 195 and the committee should begin uiscussing the new agreement. Barney commenting on producer concerns from the last meeting said that the teleprompter has been bought for Studio A and the TV Canter is replacing the slide chain for Suites A and B. He stated that the total cost of equipment purchased by De Anza for Access is $72, 000 and Orcutt passed out this list to be included in the next packet. The committee would like a deadline established for the Tripartite Agreement. ADJOURNMENT Schmid moved to adjourn the meeting at 9 : 00 p.m. ; Keller seconded and the motion passed unanimously. ATTEST: ! APPROVED: City-'Clerk airperson , Cable Television Advisory Committee Regular Meeting Sept. 5, 1990, 7 p.m. Cupertino City Hall. Minutes ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7:00 p.m. Committee members present: Chiavacci, David Keller, Walter Trefz Jr. Committee member absent: Dorothy Schmid Staff Present: Donna Krey and Susan Robinson Channel 30 Staff: Access Director Suzanne Orcutt Guests: Dave Barney, Linda Grodt, Dorothy Stevens, Jim Cochrane, Carol. Greenleaf, Bill Lauer and Joe Wilcox, Daryl Henderson and Martha Saldana from United Cable. APPROVAL OF MINUTES FOR MEETING AUG. 1 1990 Orcutt requested that the references to her address under her report be changed to read De Anza College's address. Keller made a motion to approve the minutes as corrected; Trefz seconded and the motion passed unanimously. Chiavacci questioned whether the United rate change discussed at the last meeting was included in the minutes. Robinson pointed it out under Wilcox' report and Krey will check with Leslie Lopez regarding the change in fees: ORAL COMMC, CATIONS Steven-; commented on the United fee increase and noted recent legislation that is consumer friendly and seeks to re-regulate fees. WRITTEN COMMUNICATION Robinson distributed a letter and tape from the Women's Heritage Museum. The NFLCP conference flyer, United Artist magazine, and acknowledgement of NFFLCP renewal were distributed as well. STAFF REPORT Krey reported that she spoke with Lopez regarding the Tripartite agreement and that the agreements from De Anza and the city will be mailed to the United attorney. Chiavacci questioned Wilcox on whether he had the equipment list written down and mentioned concerns over equipment repairs and lack of progress on the Tripartite agreement. She requested a specific plan of action. Trefz suggested that the attorneys at De Anza, the city, and United get on the phone together. Krey noted that Bill. Fletcher received a plaque at the last City Council meeting. REPORT FROM JOE WILCOX,1_ NITED CABLE Wilcox reported that subscriber numbers were up in August. Complaints were also up in August due to an increase in the plus service fee. A new phone W9-1994 CABLE TV ADVISORY C ITTEE 2 of 4 LECOMMUNICATION COMMISSION) system was installed. in July and on September 1 the Plus service will increased from .75 to $2.75. Wilcox noted that due to technical problems United has adjusted the microwave transmitter and may re-direct the path around the bay. Barney commented tha uigital microwave would eliminate these problems and asked Wilcox if Channels 29 and 30 would become pay channels. Wilcox said that was highly unlikely. Wilcox also announced his move Sept. 9 for Santa Fe, New Mexico and introduced the new General Manager Daryl Henderson. Chiavacci expressed gratitude to Wilcox for his cooperation and help over the years and requested his advice for the future. Responding to complaints from committee members on the state of equipment at De Anza, Wilcox gave a history of the equipment problems and changes in the Tripartite Agreement as the equipment aged. He noted that United ended up with the responsibility for the equipment but without control over it. Barney, Keller, Wilcox and Henderson agreed to meet Friday regarding the equipment. Krey suggested implementing a preventative maintenance program. Barney requested a report of what was done to the equipment so that De Anza can give concrete feedback to Pat McVeigh. REPORT FROM SUZANNE ORCUTI'.ACCESS DIRECTOR Orcutt reported that the Access Fall session will extend fourteen weeks from Sept. 4 through Dec. 13, -with vacation days Nov. 12, 22 and 23. Access Los Altos asked to produce the Tino Showcase in the Fall with Ch. 30 and they will broadcast live Nov. 13 from the Quinlan Center. Orcutt noted that the public domain music package is now in Control A and reported on the current state of equipment and rt-pairs. Orcutt and Barney .requested replacement of the audio board. Producers mentioned concerns over the location of the editing suite and requested feedba. :k from United on Access programming. Orcutt reviewed a memorandum on videotape recorders that are returned without being repaired and with no documentation. Orcutt is revising guidelines for Access and requested that a committee be formed. Krey suggested Orcutt could join the Chamber of Commerce speaker's bureau to talk about Ch. 30 and perhaps obtain volunteer crews for Ch. 30 productions. Orcutt requested that a discussion of partially subsidized crews and volunteers be on the next agenda. CHANNEL 30 1990-91 BUDGET PROPOSAL Orcutt reported that she is working with Kathy Blackwood on the budget and reviewed the report included in the packet. Of a total budget of $32,830, expenses totaled $31,243 with a carryover of $1,587. Krey said she thought there is no automatic carryover of unused expenses but will check with the finance department regarding procedures. Trefz requested that income sources be cited for all future budget proposals. Krey noted that equipment lists of items to be purchased are submitted at the beginning of each year and are: brought to the committee for a vote and that other purchases have income sources listed. Concerns were noted over the purchases of De Anza staff mileage and meals for which De Anza covered last year. The committee agreed to pay half of the costs this year. Trefz made a motion to accept the amendments to the budget, including substitution of a playback deck on this year's fixed acquisition list; Keller seconded and the motion passed unanimously. DEPORT_ FROM CONVENTION Stevens reported on her trip to the NFLCP Convention and recommends producer attendance at next year's meeting in July. She reviewed the keynote address on the value of cable and sessions on senior interest groups, critiquing, insurance and copyright. Suggestions included giving tapes to libraries and retirement homes and Stevens displayed a copyright primer and NFLCP handbook. She noted visits to Congressment Campbell and Byron Sher's offices and the community television station in Rockville, Maryland. Trefz suggested that Stevens present an oral report to Access producers. APPROVAL OF PURCHASE OF PLAYDECK FOR CONTROL ROOM A Taken out of order, under Budget Proposal. GRANT APPLICATION REVISIONS Committee members reviewed the grant application revision report submitted by Trefz. CTV members discussed the purchase of tapes in grants and agreed to handle it on a case by case basis. Krey questioned the requirement for applicants to seek outside funding, as the purpose is to allow producers to go to one place for a grant. Suggestions included moving this item to 7B and softening the wording on page one to describing attempts to obtain outside funding. The deadlines were moved to April and Oct. 15 and Krey's title will be changed to public information officer. Final changes will be reviewed with Chiavacci. Keller made a mon.-n. to acdPpt the grant application with the changes; Trefz seconded and the motion passed unanimously. ADJOURNMENT Chiavacci adjourned the meeting at 9:10 p.m. ATTEST,: .APPROVED: City Clerk i hairperson s Cable Television Advisory Committee Regular Meeting Cupertino City Hall Oct. 3, 1990 Minutes ROLL CALL = 3 The meeting was called to order by Chairman Jane Chiavacci at 7 p.m. Committee members present: Chiavacci, Dorothy Schmid, Walter Trefz Jr. and ;= Katherine Trujillo (arrived 7: 15 p.m. ) . Committee member. absent: David Keller Staff present: Donna Krey Channel. 30 staff present: Suzanne Orcutt Guests present: Alan Bourke and Mike Wincn APPROVAL OF MINUTES FOR MEETING OF SEPT. 5 Orcutt asked that the phrase "of partially subsidized" be inserted in the last sentence of her report, after the word "discussion. " Trefz made the motion to approve the minutes as corrected; Schmid seconded and the motion passed unanimously. ORAL COMMUNICATIONS Krey Cold the committee that the City Council appointed Trujillo to the board and that 14 people applied for the open seat. She gave background information on the new member, which included her expertise in the telecommunications field. Barney reported on a meeting Sept. 7 with United Cable representatives, De Anza College officials and CTVAC member David Keller regarding the equipment at De Anza. He said Wilcox agreed that certain pieces of equipment needed to be either repaired or replaced and that the former United Cable general manager initialed each page of the tripartite agreement with the exception of one. Barney said to date, none of the repairs had been made, and a few of the pieces had specific dates attached to them, the latest being the end of October. He said he would like to committee to go on record saying all repairs and replacements should be done by United Cable no later than the end of October. The only item left to discuss relating to the tripartite agreement is an increase proposed by De Anza in United Cable's funding. The college is asking for payment to go from $40, 000 annually to $45, 000. Barney said United's new general manager Daryl. Henderson will offer a coun::er proposal on Monday, Oct. 8. Trefz said that if the committee agrees to go on record as Barney suggested, a letter should be directed to United's district manager, Bill Cullen, and not to the local office. Krey said the local office should be copied. Chiavacci said that the committee also should strongly emphasize to United officials the importance of having a representative at each CTVAC meeting. By consensus, the committee agreed to let Barney draft a letter to Cullen. WRITTEN COMMUNICATIONS Krey called attention to a letter in the CTVAC packet by V.M. Turesin complaining about United's reorganization of its Plus Service and inquiring about the city's franchise fee. She said she responded to the franchise fee questions and will see that Henderson at United receives a copy of the letter and ask him to respond as well . STAFF REPORT Krey told the committee that Heritage Cablevision, now carrying local access channels, seems to be coming in very well for subscribers and that several favorable comments on the new service have been received. She also reported on a campaign for the government channel, called The City Channel, which included press kits for the media. REPORT FROM DARYL HENDERSON, UNITED CABLE Henderson was not present, but his written report was delivered to the committee and members briefly reviewed subscriber statistics, customer complaints and technical explanations. Krey said she would ask Henderson to continue providing customer complaint logs to the city. Chiavacci again expressed concern over United's lack of representation at the meeting and asked that an explanation of how complaints are logged and recorded be placed on the November agenda. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt said that De Anza would sponsor `lino Showcase on its own, since Los Altos Access had decided not to participate in the event. She will. solicit support from local service groups. Orcutt also said producers are not taking advantage of Saturday editing time and she talked about a special "Senior Citizen Day" to be held at De Anza on Oct. 27, where The Better Part will invite visitors to watch production of a program. Orcutt also told the committee her first newsletter, complete with new logo, will be out soon and that the logo design will be used on business cards for access producers. She then handed out a financial report for the first quarter, saying all numbers balanced and the access operation was within its budget. DISCUSSION OF CREWS AND VOLUNTEERS This item relates to partially subsidized crew members, with De Anza paying $20 and the city matching. Orcutt explained the difficulty some producers have in getting together a crew and said presently about 20 percent of the producers are subsidized. She asked the committee to re-evaluate the issue and decide whether or not the program should be expanded or -remain the same. Chiavacci said the original idea was to subsidize producers who, in the beginning, had trouble finding a crew and then, after they were more familiar with the program, they should find volunteers. She suggested committee members think about how to limit the outside funding, including the idea of providing financial aid to one program only. Trefz said the money should be spent to improve overall quality and should not be given to anyone who asks. He also suggested that Channel 30 provide at least one open forum program, where people can come into the studio and "sound off" on any topic. Orcutt agreed to consider the idea and perhaps begin with inviting members of the Cupertino Goals Committee to start it off. Trujillo commented that producers should be told from the start what their expectations of funding should be. The committee decided to refer the item to the committee reviewing CTVAC guidelines, which is made up of Orcutt, Chiavacci and Linda Grodt, a producer. Discussion moved to the state of equipment at the college and Chiavacci asked Barney if there were any plans to move Edit C from out of the hallway. Barney said he researched the idea of providing a soundproof room for editing, but the cost was $6, 000. He said in two or three years, the teleconferencing program would be moved out of the building. Chiavacci commented that it was hard to attract quality producers when editing facilities are not what they were two years ago. She agreed with Orcutt and Barney about the importance of good, working- equipment, but stated that location of facility also was important. She then asked that De Anza's editing facilities be on the next agenda for discussion. DISCUSSION OF GRANT MONEY FOR PRODUCER CONFERENCES Chiavacci said new members of the CTVAC should be encouraged to attend the NFLCP conference, but that it probably wasn't financially prudent for a].1 members to travel to Washington.. D.C. She also said she would like to see certain access producers attend using grant money. Schmid said not many producers knew of the grant availability for the conference and perhaps Orcutt could choose an outstanding producer to attend the conference. Chiavacci suggested members think about an appropriate aMount of money and continue the item for November. She asked Krey for input. Krey said she had concerns about the selection process and she believed the committee should wait for a producer to make a proposal and then evaluate it at the time. The committee agreed that Orcutt should encourage producers to apply to the CTVAC. REVIEW OF GRANT GUIDELINES Chiavacci thanked Trefz for his work in revising the grant guidelines, which were approved at the last meeting, with minor amendments. CITIZEN PARTICIPATION IN ACCESS Chiavacci commended Orcutt for seeking school participation in the access program and noted that it is more difficult to find working people to participate. Orcutt said the number of producers is fairly constant each quarter--about 30 groups. Chiavacci suggested it might be time to do a mailing to local clubs and organizations, inviting their participation. Schmid said a notice in the Cupertino Scene would be helpful and Krey agreed. Orcutt mentioned `Tino Showcase and said that exposure could increase interest. Chiavacci said it was important to remember that the CTVAC goal this year is greater community participation in access. ADJOURNMENT Schmid moved to adjourn the meeting at 8: 35 p.m. ; Trefz seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk irperson e� Cable Television Advisory Committee Regular Meeting Cupertino City Hall Nov. 7, 1990 Minutes ROLL CALL The meeting was called to order by Chairman Jane Chiavacci at 7 p.m. Committee members present: Chiavacci, Dorothy Schmid, Walter Trefz Jr. , Katherine Trujillo (arrived 7:05 p.m. ) and David Keller (arrived 7:10 p.m. ) Committee members absent: none Staff present: Donna Krey, Susan Robinson and Len Batchelor Channel 30 staff present: Suzanne Orcutt Guests present: Martha Saldana and Daryl Henderson, United Cable; Dave Barney, De Anza College; Mike Wincn and producers Linda Grodt, Bill Lauer, Don Yeager, Eunice Cox. APPROVAL OF MINUTES FOR MEETING OF OCT. 3. 1990 Orcutt asked that the word "grant" be inserted in the first sentence under Review of Grant Guidelines before the word "guidelines. " She also requested that the word "logo" be referred to as "station identification" in the future, though it will remain "logo" in these minutes. Trefz made ® a motion to approve the minutes as corrected; Schmid seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS A flyer regarding a tape on the history of Access was distributed along with copies of the California Cable Newsletter and Ch. 30's Access Newsletter. Correspondence between Chiavacci and William Cullen of United Cable regarding equipment was noted in the packet. Barney, referring to a recent conversation with Cullen, stated that Cullen has agreed to have answers to questions on equipment resolved by Nov. 15. Krey pointed out another letter in the packet from Ch. 53 to United citing technical problems. She also noted that the Heritage signal appeared to be affected by United's signal quality. Henderson read a follow-up letter from United that will be mailed to Ch. 53 . Trujillo distributed various rough-draft proposals on cable TV regulations by senators and will summarize them for the next packet. STAFF REPORT Krey reported on the Oct. League of Cal. Cities Conference, where she attended a session on cable re-regulation. She received information on the bills and will include them in the Dec. packet. She also reported on the Civic Service Awards held Thursday where 19 volunteers were honored. She suggested that the CTVAC come up with. ideas for nominees under next year's cultural art's category. Krey also noted that a new mayor will be sworn in Nov. 13 at 7 p.m. and that Measure T passed in Cupertino and will allow for the purchase of open space in the city. REPORT FROM DARYL HENDERSON UNITED CABLE Henderson distributed his written report to the committee and reviewed subscriber statistics, customer complaints and technical explanations. Under customer complaints, and in response to committee members' questions about logging complaints, he said that the complaints currently listed are only those elevated to upper management attention. He noted that there were no phone stats as a new system is currently being installed. Henderson further reported that United has recently hired a new office manager and that they are issuing credit to customers with cable problems. Trefz questioned Henderson as to what percentage of microwave problems are to be expected due to weather conditions. Henderson said that while weather does play a part, reception shou.3.d not rely on the weather. Keller agreed to work with Batchelor in drafting a letter questioning the advisability of using microwave system and urging United to study earthquake preparedness issues. Chiavacci suggested that CTVAC go on record stating the continued problems with microwave at United. Barney noted the need for a dependable cable system for De Anza's students, as several telecasted classes have gone off the air. Barney and the city requested notification from United prior to future tests that will interfere with reception. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt distributed copies of the 'Tino Showcase program and noted the excellent community involvement she has received in its planning. She discussed the engineering support for the evening with United. Krey ® suggested clarifying what United Cable will provide in the way of technical assistance in writing. Orcutt also said producers have not taken advantage of Saturday editing times. Producers stated that they were not notified of the editing times and Trefz requested more detailed flyers on future workshops. Under awards, Orcutt noted that in future she would like to focus on BALE and WAVE awards rather than ACE or others that are put together by cable operators. Technical problems at Ch. 30 were discussed in depth. Krey questioned the progress on the Tripartite agreement which would turn maintenance of equipment over to De Anza, avoiding further reliance on United. The need for a log of equipment problems was emphasized. Barney noted that Wilcox initialed the agreement before he left and that the equipment issue should be resolved by Nov. 15. EXPLANATION ON HOW COMPLAINTS ARE LOGGED AND RECORDED Trefz reviewed the background on the concern over this issue. Henderson again explained that the only complaints listed are those that have been elevated to a manager or supervisor. Trefz requested a breakdown of the phone calls and a list of recurring problems. The committee expressed a desire to have a more detailed list of complaints, provided through United's new software package. Suggestions for complaint items that should be tracked included: reception, installation, service, rates and program content. Henderson estimated that he could provide a detailed account of complaints by the end of December. DISCUSSION OF GRANT MONEY FOR PRODUCER CONFERENCES Chiavacci briefly reviewed last month's discussion and noted that the sub-committee was not able to meet this past month, but will meet during the coming month. She requested that this item be on the next agenda. DISCUSSION OF EDITING FACILITIES AT DE ANZA The committee noted that this item was covered during the meeting. Barney questioned Henderson regarding a 5000 hour re-build of Access equipment. Henderson stated that he would call Barney the following day on the status of this issue. Producers related recent equipment pro'lems and Chiavacci requested that a log of equipment problems be presented at the next meeting by Oreutt. Saldana invited the CTVAC to visit the headend and .requested a date. Chiavacci agreed to meet with Saldana following the meeting to decide on several dates in December for the committee to choose from. orcutt proposed that alternatives for edit suite C go to sub-committee for discussion. She said that recommendations will be made at the next meeting and requested that discussion of edit suite C be on the next agenda. Keller suggested renting 3/411 decks for use during the coming month, though the committee expressed concerns over the cost. Keller agreed to be on the sub-committee with Orcutt. Krey suggested using creative solutions to obtain or repair editing equipment such as: borrowing equipment from United during the interim period, or approaching other companies for temporary use of equipment and then discussing long-term solutions at the next meeting. Various alternatives were ® discussed and by consensus the CTV committee agreed to reimburse up to $1, 500 to De Anza College for repairs to Edit Suite C. Yeagar noted frustration that little has been done to improve handicapped access to De Anza's TV center since he wrote a letter on the subject to the college. He will now draft another letter to the De Anza-Foothill's president regarding the problem. He will supply copies to the city and committee. Chiavacci requested that discussion of handicapped access to the TV center be on the next agenda. ADJOURNMENT Keller moved to adjourn the meeting at 9:05 p.m. ; Schmid seconded and the motion passed unanimously. ATTEST: APPROVED: City -lerk C irperson Cable Television Advisory Committee Regular Meeting Cupertino City Hall Dec. 5, 1990 MINUTES ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7 p.m. Committee members Brea sennt: Chiavacci, David Keller, Dorothy Schmid, Walter Trefz Jr. , Katherine Trujillo. Staff_present: Donna Krey, Len Batchelor Channel 30 staff: Suzanne Orcutt United Cable staff: Daryl Henderson, Wayne Ezell Channel 30 producers: Jim Cochran, Judy Schmidt, Bob Ingram, Linda Grodt, Roald Didrikson, Bill McCarty, Bill Lauer, Sherman Booth, Steve Snyder, Laura Lockwood, Lionel Lewis, Evelyn Bolla, Shirley Powers, Kevin Windows, George Maragolef, Joan Banick, Don Yeager, Tom Clayton, Minh Nugyen, Brent Turner. APPROVAL OF MINUTES FOR NOV. 7. 1990 MEETING Trefz made a motion to approve the minutes as presented; Schmid seconded and the motion passed unanimously. ORAL COMMUNICATIONS Producers and committee members introduced themselves. WRITTEN COMMUNICATIONS Chiavacci noted a memo written by Orcutt describing a meeting held _.ov. 28 between De Anza officials Ralph Steinke and David Barney and Chiaval.:ci , Keller and herself, at which the future of the public access progra:- at De Anza was questioned by the two college representatives. She said Or_utt could go into greater detail when she gave her report to the committee. Krey passed out current FPPC reports to committee members and tcld the group that the City Channel (53) would shut down for about two weeks in Cecember to allow time for some re-wiring and signal adjustments. Sna also said the government channel recently produced a segment on tie Cupertino Historical Museum's new antique toy exhibit. And, she passed along an invitation to committee members to attend the opening ceremonies for De Anza's new parking facility. REPORT FROM DARYL HEND£RSON, UNITED CABLE Henderson talked about a promotion with the Disney Channel and offered a stuffed Flounder to. the committee member who came closest to guessing the current number of Cupertino cable subscribers. Trefz won. Henderson also reported on United marketing efforts involving residents who have never subscribed to cable, saying there has been a 10 percent "take rate" on a company offer of free installation and free cable for one month. He also told the committee that about half of United's AGC (automatic gain control) amplifiers have been replaced. AGCs allow automatic adjustment to varying`°input signal levels. Henderson said he was pleased with the Tino• event. He made note of a letter from United's chief engineer Ezell to Barney, which explained reasons behind major outages during the month of November. Ezell explained United's technical maintenance schedule and said Channels 29 and 30 would be out the following day, when a cable from Flint Center to the headend was replaced. Henderson reported that United has lost about 1,000 Plus subscriptions. Batchelor asked what feedback has been received about United now charging $1.75 per month for the cable guide. Henderson said he has not had to respond to any complaints. Batchelor said the guide was largely advertising for Pay-Per-View and subscribers should not be required to pay for it. He also referred to a clause in the franchise agreement stating the cable company must provide space for access advertising and program listings. Henderson said the cable guide is optional for viewers and a dedicated channel on the United system offers information about what is on. He said a survey indicated most people don't uae their guides and with the rising costs of printing, United's Hayward-Alameda-Cupertino-Los Altos district officials decided to discontinue the free guide offered previously as a courtesy to subscribers Other committee members expressed their objections and Chiavacci said the group would go on record as disapproving of the extra charge. She asked Trujillo to draft a letter stating the committee's objections and said Krey could mail it after at least two committee members had reviewed it. Keller asked Henderson for an update on United's microwave problems. Ezell replied, saying the idea to hop around the Bays rather ttpan over it--which is what is now causing signal problems--was put on : »old until United could test the signal from a new vantage point at De Anza. He said preliminary tests from atop the new parking facility have been very good, because the site is low enough to go under the smog layer, rather than through it. Ezell said if the college would agree to having a microwave dish on the parking garage, he would like to test the signal from there for one year. Henderson invited committee members to come up with a date for a visit to the Hayward headend and Chiavacci said she would call people individually and get back to him. REPORT FROM SUZ&N_NE ORCUTT ACCESS DIRECTOR orcutt said the state of unusable equipment has not changed since September. Cablecasting is done with only one out of four decks; the switcher still doesn't work and Edit Suite C remains out of commission. She referred to producer frustration at not being able to complete projects and producers attending strongly agreed. Orcutt talked about her memo regarding the Nov. 28 meeting, saying the college spoke of relocating the public access program, possibly to Sunnyvale. Committee members expressed their surprise at such an idea, with Trefz saying the move wouldn't do the equipment any good and Keller saying he felt public access was getting squeezed by both De Anza and United. Henderson stressed his personal commitment to public access and stated that he intended to spend more time at the college studio and keep in better touch with problems there. Krey told the committee that at Chiavacci's request, a meeting with the city manager, Dorm,,Brown, had been set up. Attending were Chiavacci, Batchelor and Krey. The city manager had been brought up to speed as to the state of public access and had agreed to speak with both Bill Cullen of United Cable and Steinke. She informed the group that a conversation between Brown and Cullen hid taken place and the city manager was optimistic that an agreement between the college and the cable company could be reached. Brown reported Cullen was concerned about the amount of money Do Anza had requested to maintain and repair equipment each year. The $40,000 was put forth by AM former United general manager Joe Wilcox and Cullen indicated it was not a company offer. But he said, he did not wish to have United perceived as not fulfilling promises and that he would take a closer look at the figures. According to Brown, Cullen also admitted United needed to make speedier repairs and would authorize Henderson to take action on some crucial repair work. Krey said the city manager hopes to lock in the public access program at De Anza for at least the next five years, at which time United's franchise is renewable and another option may present itself. Krey also said any fear that De Anza will shut down the program is unfounded, because the college is legally bound by the tripartite agreement to fulfill its obligation to public access. Producers expressed more concerns about the environment at De Anza and the apparent lack of commitment on the part of both United and the college. Several of them offered to pay for editing privileges if they could be assured of working equipment. Chiavacci expressed hope that the city manager's involvement would result in some positive action and said some time needed to be given for higher level negotiations. She said the short term goal will be the signing of the amended tripartite agreement. To conclude her report, Orcutt presented the committee with a perpetual plaque in recognition of past and present members. DISCUSSION OF HANDICAP ACCESS Al DE ANZA COLLEGE This was agendized at the request of On the Move producer Yeager, who told the committee that the college president had been out of town and was expected to respond to his letter outlining accessibility problems on campus when he returned. APPROVAL OF S500 GRANT FOR COMMITY BOOSTERS Following questions to applicant Bill Lauer, Trefz moved to accept the proposal; Trujillo seconded and the motion passed unanimously. UPDATE ON TRIPARTITE AGREEMENT/EQUIPMENT PROBLEMS orcutt provided Henderson with switcher product comparisons and he will look into replacement; Batchelor suggested United also take a closer look at its depreciation schedule and revise it. Orcutt also provided copies of United equipment repair forms, with problems detailed. Trefz made a motion to approve a $1, 500 reimbursement to De Anza for Edit C repairs, and the college is to provide a 5-year equipment acquisition/replacement plan by the end of February 1991. Schmid seconded and the motion passed unanimously. Orcutt said Edit C would be in operation by the end of the Christmas vacation. Chiavacci asked that discussion of a task force be placed on Januarys Cable TV Advisory Committee agenda. ADJOU LAMENT Keller made a motion to adjourn the meeting at 9: 10 p.m. ; Schmid seconded and the motion passed unanimously. ATTEST: APPROVED: City tv},n rue. san L= CABL2 TELEVISION ADVISORY COMMITTEE Regular Meeting Cupertino City Hall January 2, 1991 MINUTES ROLL CALL Committee members present: Jane Chiavacci, Chairperson, Walter Trefz, Jr. Committee members absent : Dorothy Schmid, Katherine Trujillo Staff present: Len Batchelor Channel 30 staff: Suzanne Orcutt DeAnza College staff: David Barney United Cable staff: Daryl Henderson Channel. 30 producers; Linda Grodt, Bill Lauer The meeting was called to order by chairman Jane Chiavacci at 7 : 30 p.m. , lacking a quorum the meeting was adjourned until 7:00 p.m. February 6, 1991 . ATTEST: APPROVED: City Clerk 7 airperson �- Cable Television Advisory Committee Regular Meeting Cupertino City Hall Feb. 6, 1991 MINUTES ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7:00 p.m. Committee members present: Chiavacci, Walter Trefz Jr. , Mike Wincn, Eunice Cox. Absent: Katherine Trujillo Staff present: Donna Krey, Len Batchelor, Laura Domondon Channel 30 staff: Suzanne Orcutt, Dave Barney United Cable staff: Daryl Henderson (entered 7:25 p.m. ) Channel 30 groducers: Linda Grodt, Roald Didrikson, Bill Lauer, Dieter Runger. APPROVAL OF MINUTES FOR THE DEC. 5. 1990 AND JAN. 2, 1991 MEETINGS Trefz made a motion to approve the minutes as presented; Wincn seconded and the motion passed unanimously. ORAL COMMUNICATIONS Producers and committee members introduced themselves. Producer Roald Didrikson reported that the piano bench in Studio A disappeared and asked for a replacement. He also suggested that the college put a monitor in the control room so cameras could be aligned and asked to use the back door of the studio to transport props. Chiavacci said De Anza College shop-d follow up on Didrikson's suggestions. Orcutt said because of security reasons the back door should be used for handicapped access only. Barney said Didrikson's comments were reasonable. Barney also noted that a United Cable engineer has not visited Dm Anza for one month. Producer Bill Lauer also asked to use the back door to move equipment and requested that the college raise a light near camera #2 a couple of feet because it .limits space for a wide angle shot. Barney agreed that the producers can use the back door to unload equipment at any time and said that he will look into moving the light. WRITTEN COMMUNICATIONS Krey passed out an article from the Mercury News about Santa Clara's cable problems and showed committee members an advertisement from the Multichannel News about a series about public access on the network, tOHA! " . Barney said he viewed the program and thought it made fun of people who were involved in access. Krey also passed out a new Cable Television Review report. Krey reported that Channel 53 will change its name to "The City Channel". She told committee members that the station is also nearing completion of: a 15-minute promotional piece titled "Cupertino - A City of Choice" . The tape will be available to any group that wants to promote Cupertino. She also mentioned that Channel 53 is keeping a log of transmission problems on United Cable. Krey said City Manager Don Brown has been meeting with Ralph Steinke, Daryl Henderson and Tom Lacey about the Tripartite Agreement. She said that Brown feels there has been a lot of progress and that an agreement will be reached within a few sessions. Henderson commented that there will be a consensus by the next CATV meeting. • Orcutt told the committee that she offered Open Studio to groups only. She discussed the Five Year Plan and noted format (keeping 3/411 or moving to S-VHS) as the main issue. Chiavacci said that for the record, the replacement Crosspoint Latch switches is still an immediate need and has been for the last 18 months. Orcutt expressed her dissatisfaction with the Edit C equipment. She sited sync problems and the lack of video output. Barney said that repairing the monitors in Studio A is a priority. The equipment budget for fiscal year 1991-92 will be discussed at the next meeting. Orcutt showed the committee an updated producers handbook to be given to all new producers and continuing producers upon recriest. Barney told Henderson that he has not seen a technical engineer from United for over a month. Orcutt said she has documented all help requests via telephone and faxes. Trefz asked Henderson if De Anza can report engineering problems directly to Tom Lacey. Henderson agreed and said he thought sending reports to Lacey could help Lacey understand the importance of correcting De Anza's technical problems. Krey suggested sending Orcutt's reports directly to Lacey. Henderson said the Tripartite Agreement may clear up communication problems. Improving communication with United will be discussed at the March meeting. APPROVAL OF GRANT APPLICATION FROM JOAO MARTINS Producer Dieter Runger presented the request for access show "Post!" . Runger said the show, started as a student group, applied for a $200 grant to cover increased production costs and a new set. Wincn moved to accept the proposal, Chiavacci seconded and the motion passed unanimously. UPDATE FROM DE ANZA COLLEGE ON EDITING FACILITIES Batchelor said that he spoke to Steve Dowling about using space at Portal and Wilson Parks. He said Dowling was concerned about securing the equipment. Barney said the college did not accept a van from United Cable because of the van's poor condition and liability issues. DISCUSSION OF TASK FORCE Chiavacci suggested that the committee postpone the discussion until the Tripartite Agreement is completed. STATUS OF TRIPARTITE AGREEMENT No further information available. LEGISLATION REFERRED BX COUNCIL Batchelor reviewed the 3 basic tests for re-regulation. He said that Bill 5-12 should not be recommended to the council. Krey told the group that she has information on other bills in which they may be interested. Discussion of Legislation Referred Ll Council will be at the March meeting, so members have more time to study the wording. ELECTION OF 1991 CHAIRMAIN AND VICE-CHAIRMAN Chiavacci nominated Trefz for chairman, Wincn seconded and the motion to elect Trefz as chairman passed unanimously. Cox nominated Wincn for vice-chairman, Trefz seconded and the motion passed unanimously. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 8:55 p.m. ; Trefz seconded and the motion passed unanimously. The next meeting will be held on Wednesday, March 6, 1991. APPROVED: ATTEST: Cha i�rni�rnan '� - -�- City Clerk 4 Cable Television Advisory Committee Regular Meeting o Cupertino City Hall Mar. 6, 1991 MINUTES ROLL CALL The meeting was called to order by chairman Walter Trefz Jr. at 7 p.m. Committee members )resent: Trefz, Eunice Cox, Mike Wincn. Absent: Jane Chiavacci, Katherine Trujillo Staff present: Donna Krey, Len Batchelor, Laura Domondon Channel 30 staff: Dave Barney United Artists Cable staff: Wayne Ezell, Elaine Tirsell Channel 30 producers: Linda Grodt, Don Yeager ORAL COMMUNICATIONS Producers introduced themselves. Producer Linda Grodt told committee members that the San Jose Historial Museum Association News featured "Silicon Kids" in this month's issue. Producer Don Yeager reported that two "On the Move" access shows will sign contracts to be on the community college satellite network. Trefz said he will contact committee members to identify their areas of interest to form sub-committees. WRITTEN COMMUNICATIONS Trefz .read a resignation letter from committee member Katherine Trujillo stating that she will be moving to Sunnyvale. Krey mentioned that she will check with the City Clerk's office to see if applications from the last recruitment could be used to fill the vacancy. Yeager reported that he received a letter from De Anza President De Hart, which states that the college will install a buzzer for the disabled access door and will extend painted lines to the street to designate the area as a disabled access way. Trefz read a letter he composed on behalf of the CTVAC, expressing his gratitude for Chiavacci's "excellent contributions" as past chairman. The committee agreed to send the letter to Chiavacci. FOLLOW UP ON FEB. 6 ORAL COMMUNICATIONS Barney said the piano bench in Studio A has reappeared. He said the issues of putting a critical monitor in the control room and aligning cameras and monitors are continuing equipment problems which should be handled by United Artists Cable. Ezell mentioned that he will pass the information to Daryl Henderson and agreed to copy Tom Lacey. Barney also said that the back door can be used as an access to move materials and equipment. LEGISLATION REFERRED BY COUNCIL By consensus, the CTVAC authorized Krey to inform the city clerk that they will not advise the city council on Bill S-12 . Batchelor noted that the committee only had 2 weeks to review the bill. Krey said she will mention to the clerk's office that the committee would appreciate more notice to advise the council on future bills. STATUS OF TRIPARTITE AGREEMENT Krey said she understood Ralph Steinke was to meet with Tom Lacey at De Anza to evaluate alternatives to removing a tree which is interfering with a United's receiver. She said as far as she knows all economic issues have been agreed to. Barney commented that he will contact the De Anza attorney to get in touch with Cupertino's attorney regarding an amended agreement. Ezell said approximately 10 - 15 ft. reeds to be cut from the tree top to help interference problems. Ezell mentioned that good reception and picture quality can be transmitted from the parking lot, however transmitting from the lot would use valuable parking spaces. He also said that the main trunk of the tree is in direct alignment with the feed. Barney told the members that De Anza's board of trustees is in charge of trees on campus and that Mel Leal, director of operations, is the board's main contact. Barney said he will contact Lacey about meeting with Leal to discuss the interference problem. UPDATE FROM DE ANZA COLLEGE ON EDITING FACILITIES Updates are included in Suzanne Orcutt's report. PRESENTATION OF FIVE YEAR ACQUISITION PLAN Barney said Suzanne Orcutt mentioned to him that it is difficult to formulate a 5-year plan without a chief engineer. He also discussed format and instructional programming as primary concerns at the college. Barney mentioned that Edit C still needs to be replaced and that new monitors are necessary for Studio A. He reported that the studio cameras should be replaced within the next 2 - 3 years and noted that each camera costs between $8,000 - 10, 000. Krey asked Barney to submit a proposal to the CTVAC and said that the committee should know when the college expects to employ an engineer. Ba ney cited salary complications as holding up the hiring process. Wincn offered to meet with Barney to work on interpreting technical problems for committee members. A proposal for the 5-year plan will be submitted and discussed at the June meeting. ® BUDGET FOR 1991-92 Krey reported that De Anza requested $19, 195 for fixed assets. She said the budget is divided accordingly: 30% reserve; 17-1/2% CTVAC operation; 17-1/2% government channel and 35% public access/educational programs (including fixed assets, community information and professional services) . Batchelor stated that at least $40, 000 is currently in reserve and that this year's budget increased about $1, 000 - 1,200. Krey asked members to consult with Trefz by March 12 to identify any special budget needs. Trefz, Batchelor and Krey will n►eet with the finance department on March 12 and send a drafted copy of the proposed budget to committee members soon after. The 1991-92 budget will be discussed at the April meeting. STAFF REPORT Krey said there were no technical problems reported by the City Channel during the last month. She also mentioned that the format of the mayor's luncheon was discussed and that input is requested. The CTVAC members agreed to keep the format as is and continue to have all commission and committee chairs represented at the luncheons. Also discussed was the idea of rotating presentations between commissions at each meeting_ and reporting back -to other meulbers. UNITED ARTISTS CABLE REPORT Office Manager Tirsell introduced herself and said that her priorities are: 1) getting the phones answered as quickly as possible; 2) measuring the number of people who are not able to get through to the service representatives; 3) managing and cleaning up the complaint log. T.irsell stated her definition of a complaint as "anything that cannot be controlled and solved by a customer service representative and anything that cannot be solved in one call and escalates to a supervisor. " She also said United Artists Cable will keep track of any ongoing complaints. Tirsell told the FAC that she will provide her definition of a complaint in writing. Ezell added that a complaint is logged when a customer requests to speak with a supervisor even if a service representative may be able to resolve the problem. He went on to say that in previous complaint reports, only written complaints were logged. Barney suggested that "programming content" be added to the customer complaint summary. Trefz asked that "reception" also be included. Ezell reported a microwave fade problem during the weekend of Feb. 23 . He also said Channel 29 will be down on March 7 for approximately 10 minutes. Ezell mentioned that he is willing to attend a CTVAC meeting every other month to answer technical questions. Tirsell said she also will try to attend CTVAC meetings. Tirsell told the group that a program for educators "Cable in the Classroom Teleconference" will broadcast on March 13 at 6 p.m. on Channel 43. She invited the committee to a reception at the Radisson Hotel from 5: 30 - 8 p.m. to watch the premiere and ask questions. Tirsell also said that the International Channel will preview on April 1 and focus primarily on the Asian culture and language, however, other ethnic groups, such as Spanish, French, Arabic and German, will be included. She stated that the channel will be on 24 hours and. feature news, movies, soap operas, game shows and sports. Ezell reviewed a letter sent to Mayor Koppel from Daryl Henderson regarding the official name change and program updates. Tirsell mentioned that subscribers to the Cable Guide will receive ® four free issues of the TV Guide and a discount on a cable-heavy TV Guide subscription. Ezell added that United Artists is planning to include programming information in local newspapers. Tirsell said that an additional premium guide will be provided to pay-service subscribers. DE ANZA COLLEGE ACCESS REPORT Barney said two of the four camera control units are not in workable condition. He said the crosspoint latch switch has not been replaced since September, as promised. Barney went on saying that a switch for Edit A has not been installed and that De Anza has not been able to find out if the switch was ordered. He asked the committee to go on record requesting that United Artists Cable get all equipment working before the Tripartite Agreement is signed. Krey said that she could ask City Manager Don Brown to renew negotiations, however, she thought that the request should come from De Anza. Krey suggested that a CTVAC member draft a letter to Tom Lacey asking him to respond to college requests and copy to Brown and the college. Trefz and Barney agreed to draft a letter. A copy of the letter will be included in the next packet and discussed at the April meeting. Yeager commented that producers were told not to count on using Edit C during the next quarter. He said that Edit A is eating tapes and cannot separate two channels of audio. Yeager also reported looping problems with the teleprompter. ADJOURNMENT AM Wincn moved to adjourn the meeting at 9:43 p.m. ; Cox seconded and the motion passed unanimously. The next meeting will be held on Wednesday, April 3 , 1991. ATTEST: ) APPR'OVF.D City �r�rk Ch irperson 1 Cable Television Advisory committee Regular Meeting Cupertino City Hall April 3, 1991 MINCE ROLL CALL The meeting was called to order by chairman Walter Trefz Jr. at 7 p.m. Committee members present: Trefz, Jane Chiavacci, Eunice Cox, Mike Wincn. Staff present: Len Batchelor, Donna Krey, Laura Domondon Channel 30 staff: Dave Barney, Suzanne Orcutt United Artists Cable staff: Daryl Henderson Channel 30 : Linda Grodt, Don Yeager, Bill McCarthy Guests: Donna Yeager, Ken Kelly, Virginia Miller, Jennifer Wong APPROVAL OF FEB. 6 AND M. 6. 1991 Mlr1CTI'F.S Chiavaoci made a motion to approve the Feb. 6 minutes; Cox seconded and the motion passed unanimraisiy. For the March 6 minutes, Trefz requested that "Also discussed was the idea of rotating presentations between the cammJssions and committees at each meeting and reporting back to other mmt erg" be added as the last line in Staff Report. Wincn motioned to approve the Mar. 6 minutes as corrected; Cox seconded and the motion passed unanimously. ORAL COMMgNICATIONS Virginia Miller, a resident of Sunnyview Lutheran Retirement Home, said for the past 3 years she and other residents have not been successful obtaining cable for the retirement home. She reported that the building next door has au.xss to cable television. Henderson mentioned that he submits construction casts and return projections on properties, but does not now have funds to build another large cable drop. Cox expressed her concern, saying that cable is necessary for the retirees. Krey said the mayor also is concerned about the issue and asked Henderson to make the project a top priority. Krey as!�ei Henderson to have an update by next meeting. Chiavacci mentioned that she is interested in similar project delays in the area. Henderson agreed to give information to Krey and summarize his findings at the May meeting. Producer Linda Grodt thanked United Artists Cable for inviting her to the teleconference, "cable in the Classroom." Ken Kelly suggested that United Artists obtain call waiting on their switchboards. He told cc mittee members that he expericrxmd busy signals on line 257-5388 for 2 days. Henderson said United Artists is trying to reconfigure the tnuilc limes and is looking into obtaining an 800 number or remote call forwarding system. Henderson also mentioned that there were more calls than usual in the beginning of the week because of billing problems. He told the ccmittee that office manager Elaine Tirsell tests phone handling three times per day to see how long she is put on hold. Kelly reported a distorted signal on Ch. 20 and said theme have been outages. Henderson told Kelly that he will check into interference problems. NATIONAL QWFERENCE IN JULY Orcutt said the NETCP National Conference will take place in Portland, Oregon at the end of July. The cost will be approximately $250 to register. Krey said ark• producer delegates would need to apply for a grant from the CTVAC. She also reported that the League of California Cities is sponsoring a one-day cable television workshop in Irvine, CA. Chiavacci said she is attending a Big 4 conference. Cox mentioned that she will join her. 06n APPLICATIONS Trefz said that the deadline for applications is April 15. Producer Don Yeager presented "On the Move" and briefly mmmkirized the history of the program. Chiavaeci made a nation to give the production a $1,000 grant; Cox seconded and the motion passed unanimously. Trefz abstained. MAYOR'S Li71VCgMON Trefz told the group that all commissions and committees should be represented at the luncheons. He said the mayor would like to focus on specific subjects during the meetings and each talk will be given on a rotating basis. He reported that the commttee members and commissioners discussed supporting each other and workinq on joint projects. EDUCATIONAL SUPPORT PLAN Cox said she is interested in starting a program with public schools. She said she and Orcutt thought the program's crew would consist of junior high and high school students. Cox stated that she would first discuss the project with the school superintendents and principals, then faculty and parents. Krey mentioned that Cox might consider starting a pilot program at first. By consensus the CTVAC agreed to have Cox pursue an educational program. EQUIPMEPPr 10-YEAR AQUISITION The acquisition plan will be discussed at the May meeting. IMPROVING Caq4LTNTCATTONS WITH UNITED ARTISTS CABLE chiavacc.i said she is planning to schedule a tour of United Artists Cable. She asked ecmmittee members if a tour could be set on a Thursday morning. A tour date and time will be discussed at the next meeting. STAFF REPORT Krey told the members that the city will hold a full rea--ruitment for the CTVAC vacancy. She said the application deadline is May 10 and interviews will be held on May 15. Krey mentioned that the partial term, which expires in Jan. 192, will be advertised in press releases and the Mar Scene. REPORT FROM UN= ARTISTS CABLE Henderson said United Artists had a good month for premium subscriptions. He said Tirsell is setting a manual tracking system until an autoamated system is in place. Henderson told oonmittee members that Tirsell will distribute her definition of a complaint at the next meeting. Trefz asked Henderson if the written definition can include examples. Henderson agreed. s Cable Television Advisory Committee Regular Meeting Cupertino City Hall May 1, 1991 MINUTES CALL TO ORDER The meeting was called to order by Chairman Walter Trefz at 7 p.m. ROLL CALL Present: Trefz, Eunice Cox, Mike Wincn Absent: Jane Chiavacci Staff present: Donna Krey Channel 30 staff: David Barney, Suzanne Orcutt Channel 30 Producers: Linda Grodt, Bill Lauer, Roald Didriksen United Artists Cable: Daryl Henderson, Elaine Tirsell APPROVAL OF APRIL 3 MINUTES Barney asked that the third line on page 2 under Oral Communications read: "committee that the producer will contract with the college for production and uplink services for the school and will. . . " Wincn asked that the words "and in the area" be added after southern California in same section. Trefz noted that the minutes should show that he abstrined from voting on a grant request from Don Yeager. Cox moved to acceYc the minutes as corrected; Wincn seconded and the motion passed unanimously. ORAL COMMUNICATIONS Trefz asked producers to introduce themselves. Lauer noted that a producer-friend in Los Altos is not able to receive Channel 30 and ANh Henderson made note of the name. Didriksen commented that the monitors in the control room still needed balancing and producers now are using color - charts to compare with what is shown on the monitors. Two of the four monitors can be used, he said. WRITTEN COMMUNICATIONS There were none. OLD BUSINESS Follow-up on monitors: This item was discussed under oral communications. Follow-uo on United Artist Cable items: Henderson explained the criteria for approving construction projects involves a density requirement of at least 40 homes per street mile and, on private property, easement rights. In the case of Sunnyview retirement center, he noted the United file showed that previous negotiations for cable service were discontinued when a bulk agreement offer was declined. This agreement means the service is automatically provided by the property owner as a blanket plan to all residents. Henderson said United has re-opened negotiations and has met with residents and is in constant contact with a spokesperson for the group. He explained an updated bid for the total cost would soon be forthcoming. Cox emphasized the "tremendous importance" in getting cable service to those who are confined and said she felt strongly the need to move quickly. Trefz reminded Henderson he was to come back to the committee with bids on six projects and that a 10-day timeline had turned into one month. Henderson replied that three of the six were in progress. OLD BUSINESS, Cont. Barney inquired whether other considerations besides economics deteririned whether or not a project would be built and Henderson replied that there were many other factors. Committee members asked when the decisions to build Sunnyvaew and other complexes would be made. Henderson said it depended on how long negotiations took, but the contract coordinator was due in his office on Thursday and understood getting these bids was a top priority. Krey asked Henderson if United's financial situation had changed to allow the company to begin new projects before the end of the year. He said no, that any new projects would likely wait until 1992. Committee members protested, with Trefz questioning United's level of service. Henderson responded by saying the company could not commit $200,000 to a new project when the money wasn't there, but he would do all he could to begin the process and keep the residents informed. The committee asked Henderson to submit to Krey ;within two weeks a statement outlining the steps United is taking to get each of the three projects underway and what the reasons are for determining whether or not each of the projects gets built. Timelines indicating when building would occur also were requested. Telephone Statistics: This item was postponed until later on the agenda. NEW BUSINESS Report from Suzanne Orcutt: The access director explained that financial problems at De Anza led to laying off student technicians and TV cablecasters, but all in all, service levels in the TV Center have suffered only minimally. The biggest change has been discontinuing the access playback schedule on weekends. She reported there was an accident involving two producers from the Better Part, when a wooden flat fell. The producers were not seriously injured but the flat was removed and in the future additional help will be available to the Better Part when setting up and taking down their set. Orcutt said four access producers are finalists in this year's Bay Area Cable Excellence Awards competition. She also indicated that United Artists Cable is making no attempt to maintain or repair equipment while the Tripartite Agreement waits to be signed. Henderson said the agreement involves a sum of money designated to the repair of such equipment. To make the repairs now would be paying twice for the same thing. Barney said that sum was for other things as well and asked that clarification be given on whether or not United was responsible for making repairs up until the agreement is signed. Committee members felt it was responsible. Trefz said he had drafted a letter to the mayor addressing the situation. Following a suggestion from Wincn about the necessity for communicating a sense of urgency, some minor changes were made to the first paragraph of the letter and committee members agreed to have it sent to the mayor, with a copy to City Manager Don Brown. The letter urged the mayor to appoint Brown as a kind of "project manager" charged with expediting the Tripartite signing. Orcutt also talked about Sunnyvale recently signing an agreement with TCI and the fact that the city was considering beginning a PEG program. She asked what involvement the committee would like. 0 REPORT FOR SUZANNE ORCUTT, Cont. Barney said the college was looking for another satellite site in Sunnyvale and this might be a good opportunity for De Anza's public access program. Wincn said since the council has not yet decided whether or not it wants to fund an access program, any action by the committee would probably be premature at this point. Trefz said he would try to attend Sunnyvale's council meeting and report back to the committee. Orcutt submitted three options for balancing this year's access budget. All included additional funding from the committee in varying amounts. Krey said the first two options were not real, since they weren't feasible to do and that left only the third option, which required a $3,700 transfer of funds. Trefz said he was uncomfortable with all three options, but he appreciated Barney's and the college's efforts to keep the program going during stressful financial times. Committee members asked Krey about the budget status and were referred to the printout in their packets, which showed some available funding in -the grants account. Trefz asked Orcutt if she had figured any contingency in the requested amount for option three. She answered no, but did not expect any surprises before June 30. Barney said the Tripartite agreement will provide an immediate source of funds for emergency repairs and such. Wincn asked if there was a way to reduce the amount :^equested for option three and Orcutt said not without seriously damaging the program and her commitment to the producers. But, if the money was not available, production could be decreased. Krey voiced concern over what she termed a "bailout" and said the committee needed assurance that De Anza would not be returning again with requests for funding beyond its yearly allocation. She said if this were approved, the committee should give serious consideration against funding for other things, such as conference expenses for De Anza staff. Barney said the TV Center has always been fiscally responsible and was expected to have more flexibility after June 30 and after signing the agreement. Orcutt said some unusual costs this year also contributed to the shortfall and would not be expected next year. After more discussion, Wincn moved to provide the TV Center with a one-time transfer of funds from the grants account in the amount of $3,700. Cox seconded and the motion passed unanimously. Current guidelines for program content;._ Orcutt said it came to her attention that one producer was using advertising on his show even though told not to. She said she told him he would not be able to use the facility if he continued to do this. Wincn said he called four different cable groups to see if guidelines were in place on fund-raising issues and only in Mountain View was there a policy. There, producers are told they may use the channel and say who they are and how they can be contacted, but they may not ask for money. Orcutt said she believes Channel 300s current guidelines address that and invited Wincn and other committee members to look at the ccpy in her office. RACE AWARDS TICKETS Following a discussion about who would attend the ceremony May 10, Wincn moved to allocate $250 from committee funds for a table for 10. Cox seconded and the motion passed unanimously. NFLCP ANNUAL CONVENTION Orcutt said she has not received any information about the convention. • Grodt volunteered to bring information she had to Krey, who would call Chiavacci and see if she was interested in attending. Other committee members .indicated they probably would not attend this year. GRANT REQUESTS The committee reviewed a request from Dieter Runge for $1,000. Trefz questioned his eligibility, but Orcutt said his co-producer was a De Anza student. The committee had several other questions about the application and no representative was in attendance to answer their concerns. Cox made a motion to deny the grant request; Wincn seconded and it passed unanimously. Trefz indicated for the record that the committee was anxious to award grants, but more specifics in this case were needed. The committee also reviewed a $200 request from Bill Lauer, whose director Grodt answered questions. Trefz questioned the accountability factor in grants. Krey said applicants submit reports on their final projects with minor grants. Major grant applicants receive only partial funding up front and are required to submit mid-way reports prior to receiving additional monies. Trefz said receipts also are required; Krey said she hasn't been asking for them since she wouldn't have time to examine every expenditure. Wincn moved to accept Lauer's grant request; Cox seconded and the motion passed unanimously. REPORT FROM DONNA KREY Krey said the city attorney had finished reviewing the city's Tripartite version and it would be faxed to Ralph Steinke the next day. She also said the Planning Commission was looking for input from committees and commissions on the General. Plan and if there were cable-related issues, a representative could attend a meeting at the end of May. Trefz said he would try to attend. EQUIPMENT ACQUISITION PLAN Wincn agreed to continue this item until the next meeting. EDUCATIONAL TV STATUS Cox agreed to continue this item until the next meeting. VISIT TO UNITED ARTISTS Since Ch?avacci was absent, this was also continued to June. REPORT FROM DARYL HENDERSON Henderson said TCI had just made an offer to purchase UA's remaining stock. (TCI currently holds the majority of UA stock. ) UA has not responded yet. He also said UA has good penetration in Cupertino--61.7 percent. Tirsell explained about the company's telephone service policy, which is a standard 30-second hold, meaning 90 percent of the calls should be answered within 30 seconds. She said this was not met in April, but all efforts would be made to reach that goal . She also said phone traffic is heaviest during the first three days following billing. Tirsell reputed UA office hours have been extended to 6 p.m. during the week to accommodate working people. Henderson passed out his written report, detailing other UA statistics and activities. ADJOURNMENT Cox moved to adjourn the meeting at 10: 08 p.m. ; Wincn seconded and the motion passed unanimously. The committee will _^,feet next on June 5. ATTEST: APPROVED: City Clerk V Chairperson �— Cable Television Advisory Committee Regular Meeting Cupertino City Hall June 5, 1991 MINUTES CALL TO ORDER The meeting was called. to order by chairman Walt Trefz at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Jane Chiavacci, Eunice Cox, Mike Wincn. Staff present: Donna Krey, Laura Domondon Channel 30 staff: Dave Barney, Suzanne Orcutt Channel 30 producers: Linda Grodt, Hoa Phan, Mark Gomes, Jim Barrett, Brent Turner, Dieter Runge, Joao Martin United Artists Cable: Daryl Henderson APPROVAL OF MAY 1 MINUTES Trefz suggested that "Minimum and maximum times for installation was requested" be added after "...whether or not each of the projects gets built." on pg. 2. Chiavacci motioned to approved. the minutes as corrected; Wincn seconded and the motion passed unanimously. ORAL COMMUNICATIONS Linda Grodt asked the CTVAC on Bill Lauer's behalf, if a show taped at the access station could be broadcast on another station. The committee told her that according to guidelines, Lauer is able to bicycle tapes where he wishes. WRITTEN COMMUNICATIONS Krey reported that Mayor Koppel received a letter from representative Tom Campbell regarding cable legislation. She also said the Tripartite Agreement is close to signing and that De Anza needs to provide councilmembers with a clean copy to sign. OLD BUSINESS May 1 United Artists Cable Report Carry over This item was discussed under United Artists Cable report. July Meeting D,ate After a brief discussion, Chiavacci made a motion to cancel the July meeting which was scheduled for July 3; Batchelor seconded and the motion passed unanimously Grant Appeal - POST! Trefz told committee members that before discussing the grant itself, they should decide if they wanted to award a major grant beyond the published application date. 1 X Grant Appeal (cons.) Doing so could set a precedent for other applicants. Batchelor said the grant can be resubmitted during the next cycle and told producers that the CTVAC denied the grant last.month because a POST! representative was not present to answer questions. Batchelor suggested the committee consider the grant in October; Wincn and Cox agreed. Committee members also decided to submit questions to Orcutt about the grant so the producer would have an idea of what to clarify on the next application. Chiavacci also told producers that although the committee would like to award the grant, doing so would go against procedure. Krey mentioned that the city council would have final approval and most likely would question the tardiness of the request. NFLCP Annual Convention Orcutt told the committee that she highly recommends producers from Laugh Tracks and Vietnamese Profile to attend the convention. Krey said Chiavacci and Batchelor are interested in attending and that travel and expenses would cost approximately $1,100 per member. She also said any Channel 30 producers going should register before June 10 to take advantage of the early registration fee. Trefz made a motion to approve of Chiavacci's and Batchelor's attendance at the convention; Cox seconded and the motion passed unanimously, with Chiavacci and Batchelor abstaining. NEW BUSINESS Grant A1212li� cations Following discussion about the amount and type of support to be given to two producer teams to attend the NFLCP conference, committee members agreed that the CTVAC would pay for registration fees and provide travel support. As per their grant requests, Jim Barrett and Brent Turner of Laugh Tracks and Hoa Phan and Mark Gomes of Vietnamese Profile would receive a grant of $215 each from this year's grants budget. Further funding, not to exceed $200 per team, would come from the 1991-92 budget for the July conference. Krey said the funds would be available before the conference, which begins July 24. The producers, who are finalists in the conference's Hometown USA Video Festival, were encouraged to attend by the Channel 30 access director and corrmittee members. More than 2,000 entries from the U.S. were judged. Both teams will be responsible for reporting back to the committee with registration and travel receipts. Batchelor made a motion to provide funding as explained; Chiavacci seconded and it passed unanimously. Report from Suzanne Orcutt Orcutt said producer Donna Yeager from "On the Move" recently .received an award for Disabled Adult of the Year presented by the Timpany Center. She reported that she will continue to keep 30 active producer groups and does not plan to train any new groups this summer. 2 Report from Suzanne Orcutt (cont.) Chiavacci suggested that producers volunteer for administrative duties. Orcutt mentioned that she would ask volunteers to schedule playbacks. Orcutt told the committee she will cut back on playback of programs produced at other access centers and programs whose producers have not contacted her recently. Groups that live outside Cupertino will be asked to produce programs in their communities. Orcutt distributed the underwriting guidelines and told the committee that phone numbers will not be shown on the air. Barney distributed the 1991-92 access budget showing funds from the city and United Artists and asked the CTVAC if a status report could be given after the second quarter of the fiscal year. Committee members agreed. Barney also said prices listed on the budget are estimates and that a bid will be submitted for all equipment. Barney discussed his meeting with Jim Webb from Sunnyvale who may be interested in starting a public access station. Krey told members that a letter in support of a station could be written to Sunnyvale councilmembers. Trefz said he could draft a letter. He also asked Orcutt to give Webb a list of volunteers from Sunnyvale who may be interested in starting a station. Barney told Trefz that Webb should contact educational districts for support. Report from Daryl Henderson, United Artists Cable United Artists has received positive response from customers for extending walk-in office hours to 6 p.m. Henderson said the extra hour allows a customer service representative to call back and confirm installation and technical appointments scheduled for the following day. Henderson said UA co-hosted an International Channel launch party at Hamasus.d's. He also mentioned that with the re ent Heritage "Encore" controversy, incoming phone calls have increased with customers confused about which cable company is sponsoring the promotion. UA is considering to preview Encore in its programming, but will add an option to keep the program. Henderson told the CTVAC he does not have an update on the Sunnyview Retirement Home situation, but that Bruce Muller from Hayward will walk through the property on the following Thursday. Following discussion of the residents' continued interest in obtaining cable, Cox agreed to arrange a group meeting at the retirement home. Report from Donna Krev Krey told the committee that a custorner called her sto say she was pleased with Henderson's help resolving a cable. matter. She also told the committee that no new applications were received for the vacant seat on the CTVAC and tlhaat the council asked her to contact former members to check if they are in a temporary appointment. Batchelor will sit on the committee for the seven_ month term. Krey reported that approximately $1 million was cut from the budget for the coming year and $3 million will be axed over the following four years. Most major 3 Report from Donna Krgv (cont.) cutbacks will be on capital improvements. The CTVAC was untouched by budget cuts because of franchise support. The City Channel will work with the Historical Museum to produce a special about the history of Cupertino as seen by the pioneer families. Henderson told Krey that UA will be interested in promoting the program. Krey mentioned that program director Pete Coglianese has dropped down from full-time to 3/4 time. She also said the channel hired a summer volunteer and an intern. Barney asked Krey to contact him in the future for interns. Krey reported that she spoke to the city attorney about residents who have "Encore." The attorney advised "riding out" the situation and watching developments in San Jose. Committee members expressed their concern for the residents who are affected. By consensus, the committee asked Krey to have the attorney or mayor draft a letter to the company denouncing the plan. Report from Eunice Cox. Educational Activities Cox said Fremont Union High School District superintendent's office is interested in the proposed educational program. She said she was referred to the school district's new media representative for further development. Cox said will discuss the program with Harvey Barnett from the Cupertino Union School District. Report from Mike Winch Equipment Acquisition Winch received a few equipment surveys from access producers and will wait for more responses to report to the group. He also reviewed an outline for an equipment acquisition plan. Wincn said he would like to implement formal procedures, including a form to acquire equipment. Chiavacci suggested that large corporations be approached for equipment donations. CTVAC members expressed appreciation for the work Wincn had done. Report from Jane Chiavacci. Visit to United Artists Cable Committee members decided to visit th UA Hayward facility on Thursday, July 11, at 9 a.m. Henderson said he will inform engineers of the tour. ADTOURNMENT Batchelor motioned to adjourn the meeting at 9:35 p.m.; Chiavacci seconded and the motion passed unanimously. The next meeting will take place on Wednesday, Aug. 7 at 7 p.m. APPROVED BY: ATTEST: Walter Trefz,Jr., hall- an City Clerk 4 Cable Television Advisory Committee Regular Meeting Cupertino City Hall Aug. 7, 1991 MINUTES CALL TO ORDER The meeting was called to order by chairman Walt Trefz at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Jane Chiavacci, Eunice Cox, Mike Wincn. Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: Suzanne Orcutt Channel 30 producers: Linda Grodt, Bill Lauer United Artists Cable: Daryl Henderson APPROVAL OF TUNE 5 MINUTES Chiavacci made a motion to approve the minutes; Wincn seconded and the motion to approve the June minutes passed unanimously. ORAL COMMUNICATIONS There were none. ® WRITTEN COMMUNICATIONS There were none. OLD BUSINESS New Subscriber Hookup Cox told committee members she spoke to Henderson about a walk-through at Sunnyview Retirement Home. Henderson said it would cost approximately $75,000 to provide cable to 242 residents. He suggested a survey determining the number of interested residents be submitted within 30 days. If no` ^nough residents request cable in their homes cable could be provided in common areas, costing over $40,000. Chiavacci said other multiple housing projects with problems similar to Sunnyview should be identified. New subscriber hookups will be discussed at the Sept. meeting. Thank You Letters to Tripartite Agreement Participants Trefz read the rough drafts of letters to Mayor Koppel, Ralph Steinke, Dave Barney, Daryl Henderson, Robert DeHart. He said he will hand carry the letters to each committee member to be signed. Henderson suggested that his letter also be addressed to Tom Lacey. 1 NFLCP Recav Batchelor said the franchise renewal programs at the NFLCP conference were very good. He also mentioned that the Prestige awards were presented separate from. Hometown U.S.A. ceremony. He will transcribe detailed information, such as re- franchising and a list of winners, and distribute to members before the next meeting. Chiavacci said Cupertino no longer dominated representation at the conference and that may be a result of equipment failure. She suggested those who were not able to attend this year, try to attend next year. Chiavacci distributed an agenda and materials regarding franchising. Batchelor suggested forming a subcommittee to study franchise renewal. He said the subcommittee should keep records of equipment repairs and problems. Wincn asked CTVAC members to begin contemplating the makeup of a subcommittee. Discussion of a re-franchising timetable and committee will take place at the next meeting. NEW BUSINESS Grant Expenditure Accountability After discussion of grant accountability, committee members agreed to produce a form stating expenditures and asking for receipts that will be given to grant recipients. Wincn will draft the form and basic procedures and present at the next meeting. Etc uui-ment Survey Wincn reported he received only nine responses from the survey distributed to access producers. Kzey asked Orcutt to review the responses and update as to what has already been corrected. Chiavacci added that she would like to have time to review the survey. Orcutt said Barney will reassess equipment standing six months into the fiscal year. Regarding equipment acquisition and planning, Trefz asked Wincn to consider himself "a consultant on a 10-year plan" and report to committee as necessary. Batchelor asked Orcutt about the status of a chief engineer. Orcutt reported because of financial problems, the college has not hired the position. Batchelor stressed the importance of a chief engineer saying it is vital to communication between the college, city and UA. Retort from Channels 29 & 30 Orcutt thanked the CTVAC for its assistance in bringing the Tripartite Agreement to a close. She said Dave Barney will monitor the grant funds from United Artists Cable. She mentioned that the engineers at the college cleaned the heads on the VTRs, repaired Studio A tripod, Control A audio cassette, and Chyron ACG monitor and said fall production will begin Sept. 16. Studio and edit request forms, safety procedures and WAVE entry forms also were mailed to all active producer groups. 2 Report from Channels 29 & 30 cont. Orcutt said she met with access directors in the south bay who decided to develop joint cablecast playback guidelines and coordinate a South Bay Public Access week next year. She said Mary Watson of Los Altos will coordinate outside playback for producers who wish to have their programs on Channel 30. Orcutt discussed the high school student production team and said both she and Cox will present ideas to the principals of Monta Vista, Fremont, Lynbrook, and Homestead high schools. She said she plans to sell the JVC edit decks and controller, given to the college before the close of the Tripartite agreement, to pay the salary of a producer helping with the educational project. Krey (with the suggestion from producer Bill Lauer) asked Orcutt to check into possible surplus equipment procedures with the college. Report from United Artists Cable Henderson said office manager Elaine Tirsell has transferred to another office, but that there are two candidates for her position. He reported that the CSSRs now have head sets. Henderson reported an increase of 900 units with the help of SHOWCASE. He also stated that he received 37 comments from the guide, which is printed quarterly. Krey asked Henderson to summarize the comments and report at the next meeting. Batchelor asked Krey to follow up on Heritage Cable reports for the months of June and July. Staff Report Krey mentioned that the city does not have space for some used tapes and asked Orcutt if she is able to recycle them. She said a bulk eraser would be helpful. Krey told the committee she will be on maternity leave from Oct. 11 to Jan. 1. She also reminded members that the Jan. meeting is scheduled for Jan. 1. The CTVAC members agreed to postpone the meeting date to either Jan. 8 or 15. A vote will be taken next month. Educational TV in Cupertino Schools Cox told committee members that she met with CUSD officials who were in favor of the TV project. A meeting with principals from three elementary schools and. one junior high school will take place after Aug. 15. Educational. TV will be discussed at the next meeting. Equipment Need Forecast No further discussion. Visit to United Artists Cable Chiavacci said some CTVAC members toured the head end site in Hayward. She wrote a letter to Kathy Wilson thanking her for giving the tour and asked committee members to sign at the next meeting. The CTVAC will schedule another UA tour when Cox, Trefz, Wincn and Henderson are available. AM e AD OURN\4ENT Batchelor motioned to adjourn the meeting at 9:18 p.m.; Cox seconded and the motion passed unanimously. The next meeting will take place on Wednesday, Sept. 4 at 7 p.m. ATTEST: APPROVED: "< 'z - C L n. City Clerk Chairperson Ak CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting September 4, 1991 Conference Room A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Walter Trefz Jr. at 7 p.m. ROLL CALL Present: Trefz, I.en Batchelor, Eunice Cox, Mike Wincn; Absent: Jane Chiavacci Staff present: Donna Krey Channel 30 staff: Suzanne Orcutt, David Barney United Artists Cable: Daryl Henderson APPROVAL OF AUG. 7, 1991 hMiTUTES Wincn questioned whether or not he made a statement regarding the makeup of a re-franchising subcommittee; Krey said she would check the tape to verify and make a change in the minutes if necessary. Cox moved to approve the minutes with that condition; Batchelor seconded and the motion passed unanimously. COMMUNICATIONS Oral: Virginia Miller and Iola Hendrikson from Sunnyview Lutheran Retirement Home introduced themselves, saying they were interested in finding out how the home was to receive cable. P.J. Doyle of the West Valley Student Video Production Group introduced himself and offered a presentation on the group. Cox inquired what his interest in the CTAVC was, and Doyle explained he had spoken to Orcutt about bicycling tapes to Channel 30. Orcutt said Ch. 30 will begin cablecasting on a playback basis in October. Doyle said he hoped his group and a student group organized by Orcutt could work together in getting tapes produced and aired. Written:Wincn distributed articles on high density television (HDT) for information. The committee noted a letter from John H. Drexler to Daryl Henderson explaining why he was canceling his cable service. OLD BUSINESS New subscriber hookup:Cox explained that she had arranged with the Sunnyview director that a survey would be taken to determine how many residents were interested in receiving cable. The two-day survey produced 73 signatures. Guests Miller and Hendrikson indicated that two days was not enough time to inform residents of the survey. Cox sent the petition to 'united Artists. Henderson said he reviewed the survey and reiterated that the cost for building a cable system at Sunnyview would be about $75,000 for 242 residents--the rate of return on that investment would be about 20 years, he said. One of the biggest problems at Sunnyview, according to Henderson is the fact that there are no existing conduits into the building. He asked 0 the committee to help him think of alternatives. Cox said supplying cable service to common areas alone at the home would not meet the needs of the residents. Henderson offered to look into available wireless systems, saying the Valley Green complex h�d recently gone this route. Committee members asked that alternatives on servicing Sunnyview be placed on the October agenda and Henderson was asked to supply information on the penetration rate at other retirement homes. Batchelor requested that he also provide a breakdown indicating how much of the $75,000 figure is needed to get the signal to the complex and how much is internal wiring. Re-franchising. Batchelor reminded the committee that the United Artists franchise with the city expires four years from this October. He expressed concern that the city prepare for the renewal process and that United be given a chance to resolve concerns prior to negotiations. He suggested two CTVAC members form a subcommittee to monitor the present franchise and prepare for the renewal process. Batchelor said the future requirements of the city--such as possible one-wire households--be looked into as well. He made a motion to that effect and Wincr. seconded. Barney asked if the city should employ a consultant for the renewal process. Krey responded that such services were extremely costly and may only be necessary if there were major areas of disagreement. She said former deputy city attorney Leslie Lopez had put together a timeline for the Heritage franchise renewal two years ago and it would be worthwhile to use that as a guide for the upcoming process. The committee also agreed that material obtained by Batchelor at the recent NFLCP conference on re-franchising was useful reference information and should also be used in setting up a method for dealing with the re-franchising. Wincn volunteered to sit on the subcommittee and Batchelor suggested Chiavacci as the second member of the subconunittee. Barney offered his aid in the process and Batchelor and Trefz did the same. Batchelor modified his motion to include the names of the subcommittee members; Cox seconded and the motion passed unanimously. Grant Accountability:W incn offered a form for producers to use asking for receipts on all major and minor grant expenditures. Cox questioned whether or not small purchases for minor grants should be itemized on the form. Committee members agreed they should request accounting for all purchases and could make case by case decisions should items be. left off the form. Members made slight modifications to the form, suggesting the title Business .Name be changed to Supplier/Vendor and that the form be due from producers within 30 days of completion of project. Trefz suggested Wincn meet with Orcutt to see how his form can be integrated into the grant guidelines. The committee will address the idea of forming a grants subcommittee to review the administrative details of awarding grants at the October meeting. Also at the October meeting, They will vote on the modified grant accountability form. January Meeting Date: Krey told the committee that another commission would be meeting in Conference Room A. on Jan. g, 1992, but that the conference room downstairs would be available that day. The change in meeting date is necessary because the committee's regular meeting in January falls on New Year's Day. She said another option would be to move the meeting to Jan. 15. Barney said the committee could, meet at De Anza. CTVAC members agreed to meet Jan. 3, 19' 2 in the downstairs room at City Hall since it was available. Educational TV Cox informed the committee that Orcutt is setting up opportunities for high school students to have training at the college and a meeting is scheduled Sept. 9 at Monta Vista High School. Cox has been working with the elementary schools and reported that school principals were asking interested teachers to serve as site representatives for a training program. She said she would inform Orcutt and the conunittee when a date had been set for the first meeting with these teachers and school officials. Trefz thanked both Cox and Orcutt for the educational outreach work they have done. N1 W BUSINESS a Western Regional NFLCP: Orcutt said she would not be able to attend this conference in Vasadena. scheduled next month, but asked committee members to support travel and conference xpenditures for her assistant, Mark Romo, saving the event would be extremely beneficial to him as a producer trainer. Batchelor said he appreciated the value of attending the conference. Krey reminded the CTVAC that city funds for conferences and meetings were intended for committee members appointed by the city council. She said in the past, the CTVAC had financially supported travel expenses for the Access Director, because they believed it was important for the director to network, learn of current trends aiid represent Cupertino. On several occasions, these travel expenditures were matched, or at least supplemented, by De Anza College. She cautioned the committee to think about the travel budget and make sure there was enough money for upcoming conferences they themselves might want to attend. For discussion purposes; Trefz made a motion to offer $200 in support of Romo attending the conference. Wincn seconded and discussion followed. Trefz said he felt strongly that the Access Director should be the one attending the conference, and if she were unable to do so, he was not willing to fund money for an assistant. Cox echoed the feeling and remarked that the city already has contributed to the college, as well as provided funding through grants for two producers to go to Portland. wncn said if much of the same material is covered at other conferences, it probably would not be necessary to have a representative in Pasadena. Trefz called for the vote and the committee unanimously denied the request to provide funds for the conference. REPORT FROM UNITED ARTISTS CABLE Henderson reported a 61.9 percent penetration rate in Cupertino, as well as gains in premium units this month. He said a new office manager, Alyce Moon, would begin work Sept. 9. Due to the dish adjustment at De Anza, he said signal quality has improved noticeably. In addition, a new modulator has been installed at City Hall for Ch. 53. Henderson also spoke about TCI's takeover of United Artists, saying the change would take effect in November, however,TCI would be keeping the Cupertino system intact. A benefit that may come with the merger may be that the microwave feed would originate from Palo Alto, instead of from across the Bay, resulting in better picture quality. Barney asked if the Tripartite Agreement would have to be modified because of a different cable company servicing the area. Krey said she would check with the city attorney to see if all agreements and ordinances would be valid as written. STAFF REPORT Krey invited all CTVAC members to attend a lecture by renowned speaker Layne Longfellow on Oct. 4, saying the city has spaces available for all committee/commissiort members. She also reported that The City Channel would be providing election coverage in the form of platform statements, debate cablecasting and election night updates. And, she informed members that the annual Civic Service Award ceremony would take place Oct. 10 at the Quinlan Center. REPORT FROM DE ANZ._.A COLLEGE Barney said the chief engineer's position has been authorized and will be filled. Orcutt said the fall session is booked, with 36 active producer groups. De Anza engineers are preparing a schematic and rewiring for Control Room A, as well as installing new equipment. She also reported the Cupertino Courier will print Ch. 30's playback schedule beginning in September and a feature is planned on Hometown USA finalists and winners. Orcutt also expanded upon her efforts to provide training to high school students, saying she will offer training to six to eight students from each.of the five high schools in the Fremont Union High School District in the fall. The goal would be to produce a Christmas program and - later, news programs and other student productions. ' Orcutt outlined where equipment repair and replacement is since the signing of the Tripartite Agreement, saying basic needs are being met, but additional equipment would be needed to give producers a competitive edge. She also indicated that she would plan to attend the Sept. 24 Sunnyvale city council meeting, which is scheduled to hear a report on implementing public access in their city. ADTOURNMENT Batchelor made a motion to adjourn the meeting at 9:45 p.m.; Cox seconded and the motion passed unanimously. The next CTVAC meeting will be held Oct. 2, 1991 in Conference Room A at City Hall. APPROVED: ATTEST: /l Walter Trefz, ChairrAn City Clerk'' CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting October 2, 1991 Conference Room A City Hall MIAIU 1 ES CALL TO ORDER The meeting was called to order by chairman Walter Trefz Jr. at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Jane Chiavacci, Eunice Cox, Mike Wincn Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: Suzanne Orcutt United Artists Cable: Daryl Henderson Guests: Linda Grodt, Don Yeager APPROVAL OF SEPT. 4. 1991 MINUTES Chiavacci made a motion to approve the Sept. 4 minutes; Wincn seconded and the motion passed unanimously. COMMUNICATIONS Oral: Don Yeager introduced himself and said a representative from the 'NFLCP Far West Region asked him to speak at the conference to be held on Oct. 25 - 27. Yeager then asked the CTVAC for approximately $200 for travel expenses. Krey mentioned that the request should be in the form of a, minor grant request, which would be presented to the council on Oct. 21. Producer Linda Grodt said she also is interested in attending the conference because she is a finalist in the community-oriented division. Krey explained that the committee should set a budget for travel expenses, but could possibly reimburse Yeager. Henderson expressed interest in Grodt's attendance and said United Artists may be able to provide monetary s-'�:rport. Since the requests were not agenda items, the committee showed support and asked to hear the reimbursement proposal at the next meeting. UA will meet with Grodt to discuss expenses further. Written: Winch distributed a grant expenditure form to be discussed later during the meeting. OLD BUSINESS Re-franchising: Major Activities,Timelines, Plans: Chiavacci agreed to meet with Wincn to discuss timelines. The subcommittee will then present ideas at the next CTVAC meeting. Krey will provide copies of a timeline used for Heritage Cable and said she has the final franchise agreement which can be used as a reference. Committee members also discussed the possibility of a separate non-profit subcommittee. Chiavacci will discuss the suggestion with Wincn and present a recommendation to Batchelor. Trefz told committee members he also will submit re- franchising revision ideas. Grants Subcommittee and Accountability: The committee commended Wincn on the expenditure form and agreed to ask grant recipients to return completed forms to the CTVAC or Donna Krey. Wincn made a motion to adopt the form as a standard procedure; Chiavacci seconded. and the motion classed unanimously. Alternative Ways of Providing Tiff Signals to Areas Where Cabling Cost is High: Chiava distributed an article titled "Introduction to CATV". She suggested tha; new members receive a copy for basic background information. There was no further discussion. Providing Service to Sunnyview Retirement Home: Henderson said an alternative way of providing TV signals is through "SMATV systems" ;Satellite Master Antennae TV). He said SMATV operators provide service, normally to rural areas, where direct broadcast satellites are accessible. He also mentioned that he is aware of two local projects. Batchelor explained that, according to a city ordinance, a franchise agreement is necessary for servicing 50+ units. Cox will contact SMATV vendors for quoiE:,s. Henderson said the Sunnyv iew project will cost approximately $65,000 for internal, post- wiring, materials and labor. Providing cable to the junction box on each building and providing materials for post-wiring, to be completed by another contractor, could be an alternative which would cost approximately $50,000 +, excluding contractor fees. Cox will contact management regarding the number of building to be wired so estimated costs can be given. Krey noted that she will review the ordinance and see if SMATV vendors should be contacted. TV Production by Fremont Union High School District: Cox and Orcutt reported that they met with principals from FUHSD and staff members from Cupertino Union School District. Cox said Henderson attended the FUHSD meeting and discussed UA's services. Orcutt mentioned that the CUSD's production "rUSD Presents Panorama" will air on Mon. at 6 p.m. and that the FUHSD program will be completed at the end of the year. Orcutt noted that the ROP (Regional Occupational Program) was dropped from high schools due to lack of funding. She said principals asked that students receive high school credit or pre-college credit through De Anza for TV training. Orcutt said she discussed the recommendation with Dave Barney who will contact a member of the De Anza ROD? Advertising of Adult Programming During Younger People Hours: Chiavacci said she recently heard comments about advertising of adult programming in households that do not have Pay-Per-View. Henderson explained that these households still receive a 'barker", a 15- minute advertisement for PPV He mentioned that he has not heard any negative comments about the ads and noted that channel locks are available. Henderson said written ads are shown before programming on the Playboy and Spice channels and agreed to check if titles are too explicit. Title research will be discussed at the next meeting. Other committee members had not heard negative comments. REPORT FROM DE ANZA COLLEGE Orcutt reported that there were two entries for the NFLCP Far West Region WAVE awards. She said De Anza engineers installed a switcher, amplifiers and monitor picture tubes and completed the wiring of Control A. An editing deck also was received. Orcutt mentioned that the De Anza material services manager will present to the board of trustees a proposal declaring the JVC edit decks and controller as surplus equipment so that it may be sold. Orcutt expressed her concern with the timing of new studio cameras and asked the CTVAC to consider acquiring the cameras as a priority. Chiavacci said she and Orcutt met with Mark Romo, who will be assigned additional training duties. She stressed the importance of the CTVAC's attendance at the next producers' meeting on Nov. 25 from 6 - 8 p.m. at De Anza to listen to the producers' concerns. Orcutt presented a letter from Jim Webb discussing the possibility of a facility use agreement with Sunnyvale. Yeager provided a brief summary on the proposal's background. t Krey mentioned that the recommendation will go before the council, possibly at a Nov. meeting, but that it will be a while before a facility decision is made. REPORT FROM UNITED ARTISTS CABLE Henderson told the committee that the Instant Install campaign was a big success, gaining over 115 new subscribers; 40 subscribers were from Cupertino. He said the new office manager Alyce ' Moon is working out well. Krey asked Henderson to invite Alyce to the CTVAC meetings. Henderson said he has already mentioned to her attendance at the meetings. He reported that PPV program "A Night at the MET" was unsuccessful and received a response rate of 0.4%. He said he attended a conference in New York sponsored by the National Association of Minorities in Cable/National Cable Television Association. Chiavacci suggested that Henderson research a newly passed cable TV act that evaluates stations on programs provided for children. She said it may be an advantage to publish information about the educational program with FUHSD and CUSD. Henderson told her that UA is discussing the possibility of non-commercial progr`fas for children (for example, "Cable in the Classroom"), but will research the new cable act. STAFF REPORT Krey reported that the City Channel videotaped the Heritage Day Parade and Bicentennial evert. Henderson asked her for more information on the parade programming. She said the channel also is heavily involved with the Civic Service awards and the election: taping candidates platforms and live elections coverage. She told the committee that she spoke with the city attorney about the TCI takeover of United Artists. The attorney said the city needs a formal notification from TCI about the change before a resolution is filed and attached to the original agreement. Krey reminded the group that this meeting was her last until January and asked members to pass any questions to Lee. Batchelor mentioned that Ch. 53's program, "Cupertino: A City of Choice," is an excellent marketing tool and should be made available to the committee and Channel 30. Krey said the video will be given to service clubs, newcomers and the committee once it is completed. ADTOURNMENT Batchelor made a motion to adjourn the meeting at 9:11 p.m.; Cox seconded and the motion passed unanimously. The next CTVAC meeting will be held Nov. 6, 1991 in Conference Room A at City Hall. APPROVED BY: ATTEST: G Tlalter�Trfz— , CChinrrodr ity t#1�4rkR-j--- J CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting November 6, 1991 Conference Room A Citv Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Walter Trefz Jr. at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Jane Chiavacci, Eunice Cox, Mike Wincn Staff present: Laura Domondon Lee Channel 30 staff: Suzanne Orcutt Guests: Mike Duran, Bill Lauer, Linda Grodt, Karmen HallMiller, Lionel Lewis, Joao Martins, Cheri Tuttle APPROVAL OF OCT. 2 1991 MINUTES Trefz asked Lee to check if "seconds" replaced "minutes" regarding barkers on Pay-Per-View programs on p. 2. Wincn made a motion to approve the minutes as discussed; Chiavacci seconded and the motion passed unanimously. COMMUNICATIONS Oral: Producer Linda Grodt told committee members she attended the NFLCP Far West Region Convention in Oct. as a finalist in the Community Performance/Events category. She mentioned that her show "Silicon Kids" finished in the top three of 60 entries. Written: There were none. OLD BUSINESS Re-franchising: Major Activities,Tunelines, Plans,Progress: Wincn distributed a preliminary franchise renewal timeline written by the re-franchising subcommittee. He also asked for a copy of the Cable TV Act, which will be provided by Batchelor. Committee members discussed the possibility of receiving proposals from other cable companies. Batchelor said companies other than TCI could be considered at any time for a franchise. Chiavacci and Wincn agreed to fill in missing dates on the timeline by the Dec. meeting. Batchelor suggested producing a cable survey, inserted in the Scene, to obtain community input on re-franchising. Orcutt mentioned that bill stuffers and surveys may not be accurate ways of obtaining viewer input. Wincn suggested that a subcommittee to examine a non-profit agency be formed. Chiavacci asked Batchelor to spearhead. that project and Orcutt offered assistance. Chiavacci asked the CTVAC to discuss with community members input on their cable service. Batchelor referred to a 1985 cable survey, stating that only 97 responses of 200 received were United Artists Cable subscribers. He said the committee should not expect a good response from a Scene survey and asked for the producers' help, saying the future of public access is at stake. Lee said she will ask Krey about the possibility of a survey in the Scene; check into laws governing the Brown Act and report to Winci1 or Trefz. Providing Service to Sunnyview Retirement Home: Cox reported that the manager of Sunnyview Retirement told her the residents will have cable service by Jan. 1992. Cox said she discussed UA quotes with the manager, but could not obtain more information about gable arrangements. She will try to pursue the discussion at a later time. TV Production by Fremont Union High. School District: Cox spoke with a member of the Audubon Society, who asked for help compiling slides and tapes of California birds onto one videotape. This tape, along with an information guide, could be used for instructional purposes. Cox said she contacted the Cupertino Union School District, which expressed interest in the project. The society will provide videotapes and guides for Cupertino schools if accepted. Advertising of Adult Programming During Younger People Hours: To be discussed at the next CTVAC meeting. NEW BUSINESS Approval of Minor Grant Request From Don Yeager, On the Move: Batchelor motioned to approve a $200 grant for Don Yeager's attendance at a recent NFLCP Far West Region conference; Chiavacci seconded and the motion passed unanimously. Grants Review: Institute on Healing Prejudice and Racism: After a presentation and summary of the program produced by Dr. Dennis Best and the Local Spiritual Assembly of the Bahai's, committee members discussed possible religious implications. Chiavacci made a motion to accept the grant application of $1000 for a minimum of five programs, one-half hour long, within six months; Wincn seconded and the CTVAC continued with a discussion of studio costs and newspaper advertisement proposals. Trefz expressed reservations in spending a large amount of money for advertisements, stating that the return may not be feasible. Cox made an amendment to the motion, proposing to eliminate a $500 line item for a newspaper ad and $100 for studio upgrading (plants) and asked that grant monies be reallocated in ways more suited to video production. Chiavacci did not accept the amendment, saying the ad could bring additional publicity to the public access channel. Wincn agreed with Cox that grant money should be used for video production. The motion to accept the original proposal was defeated; Chiavacci opposed. Members continued with a discussion of reallocating the budget. They suggested that budgets for props, plants and ads be dropped; budgets for paper for correspondence and flyers increase to $200; and distribution of flyers increase to $500, therefore, a total grant of$900 be recommended. Cox made a motion to accept the proposal; Batchelor seconded and the motion passed with no vote from Trefz. Post!: CTVAC members asked project director Joao Martins and Cheri Tuttle for a local angle and to provide community feedback from the program. Batchelor motioned to accept the grant request for $1,000; Wincn seconded and the motion passed unanimously. C 3: Lionel Lewis and Karmen HallMiller presented C3's grant application. After a brief discussion of the differences between music video programs requesting grants, the shows benefits and services, Cox made a motion to accept the $1,000 grant as requested; Trefz seconded and the motion passed unanimously. REPORT FROM UNITED ARTISTS CABLE No further discussion with Henderson's absence. STAFF REPORT Lee told committee members that the City Channel provided coverage on the election night. She also said Krey gave birth to a baby girl, Tessa Michele approximately two weeks ago. -r isatchelor said " Cupertino: A City of Choice", Cupertino's promotional program, will be aired next mor<<h and that CTVAC members should Nvi:i.,► it. REPORT FROM DE ANZA COLLEGE qWbrcutt reminded committee members to attend a producers meeting on Monday, Nov. 25, from 6 to 8 p.m. She also discussed her Continued involvement with the high schools. ADIOURNMENT Chiavacci made a motion to adjourn the meeting at 10:07 p.m.; Cox seconded and the motion passed unanimously. The next CTVAC meeting will be held Dec. 4, 1991 in Conference Room A at City Hall. APPROVED BY: ATTEST: Ir Walter Trefz, Jr. , CPa� Ic son J ty Clerk CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting December 4, 1991 Conference Room A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Walter Trefz Jr. at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Jane Chiavacci, Mike Wincn Absent: Eunice Cox Staff present: Laura Domondon Lee United Artists Cable: Daryl Henderson Channel 30 staff: Suzanne Orcutt Guests: Mike Duran, Linda Grodt, Dick Frazier, Jim Black APPROVAL OF NOV. 6, 1991 MINUTES Chiavacci made a motion to approve the November meeting minutes; Wincn seconded and the motion passed unanimously. COMMUNICATIONS Oral: Producer Mike Duran told committee members that the Norwegian Cruise Lines asked for permission to show a taped program of "How To Do Country Western Dance" aboard a ship. Duran said the cruise ship would run the tape in its entirety, including closing credits. The CTVAC clarified that the tape be used for instructional purposes only, not for commercial or promotional use. Chiavacci suggested that the company give a nominal fee to De Anna. College for the cost of making a copy of the video tape. Orcutt said the producer could write Norwegian Cruise Lines to verify this information. Batchelor mentioned that the show be checked for copywritten music. Trefz summed up the discussion, saying that if the proposal is acceptable to Duran and Orcutt, it is agreeable with the committee. Producer Linda Grodt told the committee she received a thank you letter from the Amigos de las Americas for recent coverage on Silicon Kids. She also researched and distributed survey information from the public access station in Sacramento. Grodt discussed two issues from producer Don Yeager, who could not be present. She said Yeager expressed his displeasure with TCI of Sunnyvale's handling of changing channel 29 to channel 34. He told her that producers were not informed of this recent change and that publicity is harmed since all written material for shows advertises channel 29. The CTVAC said they represent Cupertino only and cannot become involved in Sunnyvale's affairs. Grodt also said Yeager found a dolly that belonged to the access station, with De Anza's label taped over channel 30's identification. Chiavacci asked that Yeager send a written complaint to the committe to help monitor equipment whereabouts. Dick Frazier from The Better Part expressed his concern over sharing access facilities with Sunnyvale. This topic will be discussed in De Anza's report. Jim Black asked the CTVAC about its relationship with United Artists and discussed his concerns with poor cable reception to his residence. Committee members discussed the function of the CTVAC, namely that the city is not responsible for monitoring cable operations in individual homes. Black mentioned that he is a resident of Northpoint. Henderson said that particular area is experiencing problems due to the Portofino project. He said he wrote a letter to •r residents and has been in touch with the homeowner's association regarding this matter.. Henderson assured Black that the problems should already have been taken care of and that complaints are filed with the Public Information Office. Winch suggested that Henderson provide Black with a copy of the letter written to community members. Trefz stated that the CTVAC should receive a written complaint letter if a problem arises. Chiavacci expressed her concern with the length of the meetings. She stated that in the past, oral communications were kept to five minutes per speaker. Trefz suggested that when an item of concern is brought before the committee, one committee member should volunteer to follow up outside of the regular meeting time. Winch said guests should have five minutes to speak, and follow up could take place at the next meeting. The CTVAC agreed. Written: There were none. OLD BUSINESS Re-franchising: Major Activities,Timelines,Plans, Progress: Chiavacci and 'tvincn reported that they were unable to meet and provide additional information on re-franchising. Batchelor discussed two approaches to form a non-profit organization: 1) operating a channel without De Anza College as a third party in an agreement; and 2) incorporating the use of De Anza's facilities, with participation from the college and city. He expressed his concern with pending telcos issues and warned the group to be prepared for any changes. Batchelor will request a copy of proposed telcos regulations from Rep. Tom Campbell's office. TV Production by Fremont Union High School District: There was no discussion with Cox's absence. Advertising of Adult Programming During Younger People Hours: Chiavacci said she has not heard any negative comments about this issue since last discussed. Henderson told the committee that previews for adult programming on United Artists do not have profanity or nudity. NEW BUSINESS STAFF REPORT Lee distributed a letter from United Artists Cable formally announcing its change to TCI; and an article discussing Sunnyvale's interest in cable. She told members that the council approved all cable grant proposals submitted. Batchelor said he attended the council meeting to support possible grant questions. REPORT FROM DE ANZA COLLEGE Orcutt said the Christmas party was successful and the caroling tape will be aired on Dec. 24, 25, 31; and Jan. 1. She reported that producer Scot Southworth is graduating, therefore C3 Video is no longer qualified for the grant. She said she spoke with Lee about holding the grant check until a new producer steps in or until there is further information about the show's status. Chiavacci asked that a time limit be set to notify the city with updated information. By consensus, committee members agreed that Orcutt provide a letter to the city within 45 days regarding the status of C3 Video. Orcutt said new audio DAs were installed. She also reported that the high school program is going well; 28 high school students will work through the winter and spring quarters on Mondays from 4 to 6 p.m. beginning Jan. 6. A Ah staff representative from high schools involved also will work with access producers. She said associate dean Dave Barney presented a proposal stating De Anza will help Sunnyvale produce government programming, any other types of programs could be produced with the assistance of . s A_-eess Los Altos. Orcutt mentioned that Sunnyvale will have its own facility once its access program gets stronger. She also expressed her concern with administration of Sunnvvale's cable operations on campus. Chiavacci asked Lee to check into sending a letter of absenteeism to Barney for missing the Spast three CTVAC meetings. Orcutt reported that the TV Center will be shut down Dec. 23 - 27 and that a budget update will be submitted by Jan. 1. REPORT FROM UNITED ARTISTS CABLE Henderson said United Artists Cable officially became TCI on Dec. 2. He is currently redoing the budget with TCI's format. He mentioned that new state manager, Jeff Smith, may move the headend but that he will inform the committee of any updates. Henderson has not received many negative comments from recent price increases and will provide the Public Information Office with November's Customers Complaint Summary figures by next week. Trefz said he was interested in total call volume for UA/TCI. Henderson responded that the former phone system logged call volume, but did not indicate the nature of the calls. A new phone package with sophisticated features costs approximately $15,000. Chiavacci asked that a letter in support of a new phone system be sent to TCI. AGENDA ITEMS FOR TAN. MEETING Committee members discussed the agenda items for the Jan. meeting. The following topics will be included: re-franchising, a non-profit corporation approach; a possible quarterly report to councilmember Wally Dean, as per his request. ADTOURNMENT Chiavacci made a motion to adjourn the meeting at 9:10 p.m.; Batchelor seconded and the motion passed unanimously. The next CTVAC meeting will be held Jan. 8, 1991 in Conference Rooms C & D at City Hall. APPROVED BY: ATTEST: Walter Trefz, Jr. ,O CKaf rperson City Clerk F �. CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting January g, 1992 Conference Room A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman 'A'alter Trefz Jr. at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Mike Wincn Absent: Jane Chiavacci Staff present: Donna Krey, Laura Domondon Lee United Artists Cable: Daryl Henderson. Channel 30 staff: Dave Barney Guests: Linda Grodt, Jim Black APPROVAL OFF DEC. 4, 1991 MINUTES Batchelor asked that "may" replace "will" regarding moving the headend on p. 3. Krey said Orcutt requested that "and remote camera were received" be omitted from the report from De Anza. Wincn made a motion to approve ;.;:e minutes as corrected; Batchelor seconded and the motion passed unanimously. OMMUNICATIONS ®® Oral: Trefz thanked Batchelor for service on the CTVAC. He also said Eunice Cox should be recognized for her efforts. Jim Black expressed displeasure with poor cable reception to his residence. He asked Henderson about United Artists policy of monitoring cable quality and requested a copy of UA's video specs (standards). Henderson will send him a data sheet and a copy of the letter to residents regarding cable interference. Wincn asked Henderson give a status report at the next meeting. Written: Lee distributed handouts not included in the agenda packet. Barney discussed Suzanne Orcutt's letter to David Austin written because Austin stated in an interview that he received a grant from the CTVAC. Krey briefly summarized Mr. Schultz' letter which protested the channel line-vp on Heritage Cablevision. OLD BUSINESS Re-franchising: Non-Profit Corporation Approach, Major Activities, Timelines, Plans, Progress: Batchelor distributed information on a non••profit.approach outlining common forms of management transcribed from the NFLCP conference he recently attended. Hesuggested that the committee contact Michelle Mann, who helped set up a non-profit agency at Mt. View, for more information. Krey noted that the ability to hold fund-raisers is an advantage of a non- profit approach. Wincn said he also is interested in talking with Mann about non-profit agency's pros, cons and success stories. Batchelor said he will contact Mann and former committee member David Keller about providing insights to this approach. Barney suggested that Kathleen Schuller be contacted for a copy of an article on non-profit agencies. He said he will ask her to advise the subcommittee of this approach. Wincn said Chiavacci suggested soliciting public input about United Artists in the Cupertino Scene. Krey agreed. Wincn said he was concerned with spending for postage for the ,questionnaire and responses. Krey said postage can be budgeted for next fiscal year and mentioned that the committee consider looking for volunteers to assist with the questionnaire and collect responses. Krey said Senior Center members may be willing to volunteer. Batchelor oted that of 1,500 questionnaires sent, 800 responses were received during the Heritage re- ranchising process. Wincn suggested that residents could be asked why they do not subscribe to cable. Henderson said he could provide a mailing list of subscribers to the CTVAC. `1 E W BUSINESS Report to councilme.mber Wally Dean: Trefz said all councilmembers be considered when requests are asked of the committee. Krey said requests from the councilmembers involving additional staff work need to go through the city manager. Wincn stated that Dean told him commissioners and committee members need more recognition and that his request for additional reports was not a formal one. Trefz suggested that the committee produce an annual report, which could provide direction for the next year. He distributed a draft of an annual report. Approval of the yearly report will be discussed at the next meeting. REPORT FROM DE ANLA COLLEGE Barney said the high school program is in full swing and workshops are held for the students every Friday. He reported that Orcutt met with attorney Peter Franck about reviewing producer agreements. Wincn asked about the status of the C3 grant. Krey told him that producer Lionel Lewis called her earlier during the day to clarify the procedures of re-obtaining grant funds. Barney discussed a letter from Jim Webb of Sunnyvale. He told the committee that De Anza is not interested in producing Sunnyvale public access programs in the studio, however, the college is interested in playback service of Sunnyvale programs, which could be produced at Foothill. REPORT FROM UNITED ARTISTS CABLE Henderson said December was a flat month with not a lot of new hookups. Disconnects, he thought, were mainly because of people moving and changing spending habits. The recent rate adjustment had not generated a large volume of calls. He admitted a problem with the telephones and said more people would be hired shortly to relieve the situation. He also reported United Arti.,ts would be doing business under its current name, with the wording "a TO company" written under its logo. The cable company is wiring; Stevens Creek School and the plant extension to the Seven Springs area is complete, following some problems with a transmitter. The project adds 24 homes to the cable system. REPORT FROM THE CITY OF CUPERTINO Krey informed the committee that the 1992 Commissioners Dinner would be coming up in the next few months and all would be invited. She also said a number of people had applied to fill the two vacancies on the committee and were being interviewed while the meeting was in progress. She will see that they are properly introduced at the February meeting. ADJOURNMENT Wincn made a motion to adjourn the meeting at 8:50 p.m.; Batchelor seconded and the motion was approved. The next Cable Television Advisory Committee meeting will be Feb. 5 in Conference Room A at City Hall. APPROVED: ATTES'7: ersor C Walter Trefz,� Jr ( dai r p r Ci ty C1 erk. & CABLE TELEVISION ADVISORY COMMITTEE R, Regular Meeting Feb. 5, 1992 Conference Room A IML City Hall. MINUTES CALL TO ORDER The meet:ng was called to order by chairman Walter Trefz Jr. at 7 p.m. ROLL CALL Present: Trefz, Jane Chiavacci, Laird Huntsman (entered 7:50 p.m.), Carol Marble, Mike Wincn Staff present: Donna Krey, Laura Domondon Lee United Artists Cable: Daryl Henderson Channel 30 staff: Suzanne Orcutt Guests: Len Batchelor,Linda Grodt INTRODUCTION OF NEW COMMITTEE MEMAE&ci Krey welcomed new member Carol Marble. Wincn read brief backgrounds on the two new members, Marble and Huntsman. APPROVAL OF JAN. 8, 1991 MINUTES Wincn suggested that "could" be added after "residents" regarding questionnaires for re- franchising on p. 2. Trefz asked that "producer"-replace "user" agreements in the report from De Anza College. Chiavacci made a motion to approve the minutes as corrected; Winch seconded Wand the motion passed unanimously. COMMUNTCATIONS Oral: Producer Linda Grodt said she attended a "cable in the classroom" session and reported that all equipment in the access center is working. Written: Krey distributed articles about Senate Bill 12 not included in the agenda packet. A copy of the bill is available in the Public Information Office. OLD BUSINESS Re-franchising: Non-Profit Corporation Approach, Major Activities, Timelines, Plans, Progress: Wincn distributed a preliminary timeline of the re-franchising process and Krey discussed a letter from the assistant city attorney stating re-franchising time frames per the 1984 Cable TV Act. Wincn said the committee should review dates on the timeline and discussed a draft of a survey form. He mentioned that the city's bulkmail permit could be used to mail surveys. Henderson said United Artists Cable could see that cable customers are contacted for input. Wincn said technology and equipment issues should be addressed during the re- franchising process. Batchelor noted that in a discussion at an NFLCP conference he recently attended, contracts of seven to eight years were considered reasonable because of technological advancement. Huntsman said a yearly performance review of the cable companies could be implemented. Wincn and Huntsman agreed to research technical issues for the process. Krey told committee members that public input is necessary when deciding on franchise renewal Wgreements. Re-franchising timelines and survey will be discussed at thl- March meeting. Batchelor reported he could not get in touch with Michelle Mann, who was involved in a L ofit approach of a public access channel at the city of Mt. View. Krey mentioned that D foirner CTVAC member, David Keller, may have moved out of the area and could be difficult to conty-t. She suggested contacting the current access director. ELECTION OF 1992 CHAIRPERSON AND VICE CHAIRPERSON Nominations were taken for chairperson and vice chairperson for the CTVAC. Huntsman nominated Wincn for chairman; Marble seconded and the motion to elect Ninon as chairperson passed unanimously. Wincn nominated Chiavacci for vice chairperson; Trefz seconded and the motioned passed unanimously. OLD BUSINESS Cont. Survey to United Artists Cable (TCI) Subscribers: Chiavacci mentioned that the survey may not reflect the access channel's contributions to the community. Committee members decided to include "frequently, seldom, never" to questions 3 and 4 regarding viewership of the government and public access channels. Krey suggested that the survey be kept to one page. Trefz encouraged CTVAC members to consider asking residents about billing, rates, etc. Huntsman and Marble agreed to think of ways to draw more attention to the survey. Discussion of the survey will take place at the next meeting. Cable TV Advisory Committee Yearly Report for 1991: Chiavacci made a motion to accept the report as written; Huntsman seconded and the motion to adept the yearly report to council passed unanimously. Trefz will proviee Krey with a copy of the report to be included in the Feb. 18 council meeting agenda packet . NEW BUSINESS Thank You to Retiring Members: Huntsman made a motion to accept thank you letters written by Trefz to former committee members Leonard Batchelor and Eunice Cox; Chiavacci seconded and the motion passed unanimously. The letters will be retyped on city letterhead and signed by Trefz. Cable TV Advisory Committee Responsibilities: Wincn summarized the subcommittees (education, re-franchising, and non-profit approach) and their functions. Marble agreed to work on the educational subcommittee. Krey explained the basic duties of a CTVAC member, including advising the council about cable legislation. She also discussed the committee's budget, grants and procedures. Batchelor agreed to inform the committee of non-profit issues and developments. Chiavacci mentioned that there was an inadequate amount of time to evaluate grants during the last grants process and said she supports a separate grants subcommittee. Subcommittees will be discussed at the March meeting. Funding for Hometown and BACE Competition: Orcutt told the committee that in the past, the CTVAC sponsored entries to the Hometown awards and United Artists sponsored entries to the BACE contest. She said BACE entries are $15 and Hometown $26. Henderson will research grants procedures with TO and discuss findings with Orcutt. Chiavacci made a motion to award up to 10 entries to Hometown; Marble seconded and the motion passed unanimously. REPORT FROM THE CITY OF CUPERTINO Krey informed the committee that the city budget has been tightened and departments need to save about $600,000 this year and $1 million during the following year. This could lead to restructuring responsibilities at the City Channel. Krey told the committee that KBAY radio approached councilmember Barb Koppel about a 60-second public service announcement. Krey suggested that Koppel speak about cable re- regulation, urging the community to contact their congressional representatives. Chiavacci suggested that civic organizations, such as the Rotary and Kiwanis clubs, be asked to support the City Channel for temporary funds. Krey stated that an internship program is in place, but that interns iieed to be supervised by available staff. REPORT FROM DE_AI`JZA COLLEGE .i Orcutt told the committee that she is looking into purchasing a new sync generator and three Sony cameras. She also reported that the high school student group produced a live program about redistricting, and discussed support of the ROP course. Orcutt said she and Dave Barney conducted an internal survey, included in the packet, and mentioned that Santa Cruz is researching the development of an access center. REPORT FROM UNITED ARTISTS CABLE Henderson said UA is conducting an instant install campaign and said an official name change to "TCI Cablevision of California" will take place soon. Henderson stated that HR/Operations Development Director, Sally Cole, visited the Cupertino office and that a full- time customer service representative, Kathleen Crawford, transferred from the Hayward office. Henderson told the committee that d'CR Plus equipment is compatible with UA's system and said UA has installed "sniffers" to detect signal leakage. Henderson also provided statistics on pay-per-view fees, crying that United Artists derives quite a bit of income from this program, with the average customer price of $5.35 per month. He offered to include subscriber statistics for pay-per-view each month in his report. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 9:15 p.m.; Huntsman seconded and the motion carried unanimously. The next Cable Television Advisory Committee meeting will be Mar. 5 in Conference Room A at City Hall. ATTEST. APPROVED: City Clerk Ch person o, CABLE TELEVISION ADVISORY COMMITTEE Regular .Meeting March 4, 1992 16 Conference Room A City Hall MINLrrES CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 7 p.m. ROLL CALL Present: Wincn, Jane Chiavacci, Laird Huntsman, Carol Marble, Walter Trefz, Jr. Staff present: Donna Krey, Laura Domondon Lee United Artists Cable: Daryl Henderson Channel 30 staff: Dave Barney, Suzanne Orcutt Guests: Len Batchelor, Linda Grodt, Don Yeager APPROVAL OF FEB 5 1992 MINUTES Chiavacci made a motion to approve the minutes from the February meeting, Trefz seconded and the "notion passed unanimously. COMMUNICATIONS Oral: Producer Linda Grodt told committee members that "Silicon Kids" was featured in the Cupertino Courier and Don Yeager mentioned that 'KTEH will consider airing "On the ®Move." Written: Krey distributed articles relating to Senate Bill 12 and a letter to the mayor regarding updates at United Artists Cable. OLD BUSINESS Status of Re-franchising Efforts `Activities,Tunelines, Plans,Progress): Wincn disco:sed a revised timeline of the re-franchising process, as per Cheryl Kershner's recommendations. Committee members reviewed a draft of the survey to be distributed to residents and agreed to ask if TCI should be required to provide channels for government and public access. Batchelor said the residents should also be asked which channels should not be aired. Henderson stated that TCI is interested in participating in a phone survey. Barney said he will compose a question asking residents to prioritize channels offered. Wincn will collect survey changes from committee members by Wednesday, March 11, and said the survey will cost $324 to print and 59 cents to return by mail. Barney mentioned that De Anza College may be able to give the committee a better printing bid. Members agreed the return postage costs were too high to include in the survey budget. Committee members discussed the possibility of including the survey in cable bills. Henderson said he will obtain envelope dimensions from TCI's public affairs office. Krey suggested the survey be sent separately from the bill. Batchelor told the CTVAC that the Heritage survey, sent separately from cable bills, received a good response. Huntsman said the survey should be sent on its own because TCI will be evaluated. Members agreed to send the survey separately. Batchelor reported that he met with Dave Barney, Kathleen Schuller and Mike Wincn regarding non-profit organizations and said Michelle Mann was planning to attend the CTVAC meeting to discuss the issue. Yeage. suggested that the NFLCP be contacted for information on non-profit agencies. Huntsman agreed to join the non-profit approach subcommittee. 1 s Discussion of Subcommittees: Education: Marble reported that she toured the access center and is planning to meet with principals in the school district. Barney mentioned that he will discuss the I-Net with Marble. This will also be included on the April agenda. Grants: Krey recapped the responsibilities of the Fine Arts Commission's grant subcommittee, stating it first evaluates grants then brings them before the entire commission. Chiavacci volunteered to write a proposal for a grants subcommittee and consult with Orcutt. A grants subcommittee will be discussed at the next meeting. NEW BUSINESS Thank You to Walter Trefz: W incn read and distributed a letter thanking Trefz for his work as past chairman on the committee. Public Ac-ess Program Schedule: Barney discussed the proposed cancellation of a Los Altos access program which was to be replaced by a teleconference at De Anza. He said De Anza has not pre-empted programs in the past and that showing the teleconference was a special request from De Anza's president. Barney gent on to say that nothing was pe-empted and he did not anticipate pre-empting anything in the future. Wincn asked Barney to write a letter to Los Altos explaining the situation. Fixed Assets Budget for De Anza College: Orcutt reviewed the quarterly budget and fixed assets recommendations as projected for 1992-'93. She said TCI will supply an audio mixer requested for Edit A. Barney stated that the Advanced Technology Center has been approved by the state and construction will begin this spring. REPORT FROM DE ANZA COLLEGE Orcutt told the committee there are 46 active producer groups. She thanked the committee and TCI for sponsoring the Hometown and BACE entries. She also reported De Anza is researching ways to limit noise from producers' pre- production meetings. The next producers meeting is scheduled for Monday, March 9, from 6 to 7:30 p.m. Orcutt summarized the producer survey results. Barney said the possibility of reinstating Saturday time slots will be researched, as well as the development of the ROP. REPORT FROM TCl/UNITED ARTISTS CABLE Henderson said 103 installations took place during the last campaign. Normally, .300 installations are ordered per month. Henderson said TO experienced a "data crashing" which left the computer system inoperable for 36 hours. He said this resulted in only telephone Pay Per View purchases being charged to customer accounts. Remote controlled purchases were not charged immediately, so TC: will manually apply these orders to the bills. Henderson also mentioned that the state engineer and safety officer visited the Cupertino office. REPORT FROM CITY OF CUPERTINO Krey explained to the committee that the city was facing a $1.2 million budget shortfall next year and that the problem was likely to be an ongoing one, unless substantial budget cuts were made and new sources of revenue could be found. She said all city department heads had been instructed to prepare both a normal a'ad a "bare bones" budget for each activity. She continued saying that although the committee has had funding guaranteed by the council in the past, those council-authorized funds were now considered discretionary - unlike funding earmarked by the United Artists Cable franchise agreement. Krey distributed various budget proposals should the council decide to pull back some or most of its franchise fee support. Available revenue with no change from the council is about r $114,000 and the least amount outlined in the budget proposals is $72,267. The committee expressed major concerns over its possible funding change. Members cited various reasons for keeping franchise fees allocated as they are, including council precedence, pcoming franchise renewal negotiations and critical public access support. Huntsman said since he shortfall is about 10 percent of the city's budget, each activity should be required to save only 10 percent. Krey responded saying the council would be looking for long-term revenue sources. Barney questioned whether the Tripartite Agreement would be violated by proposed funding shifts. Krey said the agreement states that De Anza would receive 35 percent of "available" revenue, and that percentage would not alter. He, and committee members, stated the spirit of the agreement would be violated and said the college would not be willing to make up the difference in city funding. Committee members agreed to have Winen write a letter to the city council urging continued support of the public access program and will attend budget hearings to protest any major budget cuts. They indicated they would be willing to increase the City Channel's portion of funds to help offset the city deficit, but wanted to maintain the current franchise fee distribution. ADJOURNMENT Huntsman made a motion to adjourn the meeting at 9:56 p.m.; Marble seconded and the motion passed unanimously. The next Cable Television Advisory Committee meeting will be held on Wednesday, April 1 in Conference Room A at City Hall. *APPROVED: ATTEST: _ ------------- City -City Clerk f` ---------- Mike incn, Chairman r CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting April 1, 1992 Conference Room A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Winch at 7 p.m. ROLE:CALL - Present: Wincrt, Jane Chiavacci, Laird Huntsman, Carol Marble, Walter Trefz, Jr. (entered 7:05) Staff'present: Donna Krey, Laura Domondon Lee United.Artists Cable: Daryl Henderson, Chris Hernandez Channel--30 staff: Dave Barney, Bill Levan Guests: Linda Grodt, Don Yeager APPROVAL OF MAR. 4, 1992 MINUTES Chiavacci asked that 'beeping" be changed to "keeping" and made a moved that the'March minutes be.approved as corrected; Marble seconded and the motion passed unanimously. COI`IIIAUNICATIONS ®rah Chris Hernandez, technical manager at United Artists/TCI and Bill Levan, chief engineer at De Anz i, were introduced. Producer Linda Grodt will talk to Lynbrook High School Ifttudehts about television, teleconferencing and classes at De Anza. She also will attend an art exhibit by Cupertino Union School Disarict children at the Euphrat. Producer Don Yeager said the Sunnyvale School District is working with TCI to wire elementary and middle schools. He said this could evolve into community access. Written: Wincn distributed a letter from councilmember Wally Dean responding to a letter from Len Batchelor about budget concerns:. Krey distributed articles, a commissioners' manual, a system profile from Heritage Cablevision, and a memo from Batchelor regarding pros and cons of non-profit access. OLD BUSINESS - c. Discussion of Proposed Grants Subcommittee: Chiavacci passed, out-a report outlining three options for a grants subcommittee. She said option B,could include a pre-meeting which allows members to ask Orcutt about applicants'-'attendance and number of canceled time slots. Krey suggested the subcommittee meet and review grant applications and recommend funding to the x-.•:lole committee. She also received a call from a resident complaining about former grant recipient, POST! Chiavacci will discuss options with Orcutt. A grants subcommittee will be discussed at the May meeting. Status of Re-franchising Efforts (Activities,Munelines,-Planns, Progxeos):,, Wincn reviewed survey recommendations h-om other committee members and suggested-the survey be sent and returned by July. Marble :mentioned that residents' overall opinion -of cable could.be asked the beginning of the survey. Trefz said specific questions about cable service should be ,towards included. Telephone survey: Henderson told the committee that written surveys generally attract responses that don't represent the whole community. He said a telephone survey could be performed by an independent contractor and calls could even be monitored by committee members. Henderson assured the committee that the telephone survey would be fair grid unbiased, even if TO funds it. • Krey asked Henderson if the city could chose its own polling company. Henderson said TO would not object, but would like the city to consider a company that has done cable surveys before. Krey reminded committee members that residents not contacted for the survey woula have an opportunity to attend a public hearing. Chiavacci asked Krey if survey questions could be included in the Scene, so all residents could have an opportunity to respond. Krey reported that information on re-franchising and public hearings were included in the April Scene and an abbreviated survey might be included. She stressed the importance of the public's understanding that TCI could conduct an unbiased survey. Krey and Henderson will work further to get clearance and bids for the city and TCI. Chiavacci requested that a one-half page article be written in the Scene, so residents have time to respond. Two survey questions will be submitted to Krey for the June Scene. Non-Profit Access; Krey said reports from Michelle Mann, former non-profit contact for Mt. View, are available for reference. Krey suggested that committee members continue to rely on Batchelor for technical support and that another committee member join Huntsman on the non-profit subcommittee. Marble agreed be a part of the subcommittee. NEW BUSINESS Proposal of Seven-members Committee: Wincn said Batchelor recommended that two additional members be added to the CTVAC, specifically because of the work from the re- franchising process ahead. Krey noted that a city ordinance,would need to be changed and that the recruiting process could run until July. Instead, Krey suggested that the committee chose technical advisors because a formal recruitment may not attract the technical expertise the CTVAC seeks for the re-franchising process. The assistant city attorney also could be consulted or non-profit and legal issues. The proposal_ for a seven-inem,ber committee will be discussed at the May meeting. Letter to City Council regarding Budget: Wincn reviewed his letter to the council proposing to cut the CTVAC budget by 5 percent and allocate more money for the government channel. The letter also recommended keeping franchise fees the same. It was suggested that the letter offer a volunteer savings of 5 percent ($5,700) in ways to be determined by the committee. Huntsman made a motion in favor of the proposed plan; Trefz seconded and the motion passed unanimously. Recommendations on Pending Cable Legislation: Wincn discussed Batchelor's suggestion to take a more active role in recommending cable legislation to the council. Krey said in normal circumstances, the council will ask the committee for a recommendation on cable legislative issues. Discussion of recommendations on cable legislation will be at the May meeting. I-Net/Educational Effort: Chris Hernandez told the committee that only two power supplies are in use: at De Anza College and the City Channel. I-Net (Institutional Network) is used to produce live broadcasts and "on-demand" 'training. It currently is part of the franchise with TCl/UA. Henderson said wiring all schools on an I-Net would be expensive and mentioned that key areas such as the Quinlan Community Center and Senior Center be connected. Bill Levan told the group that money could be saved through the connection of true lines. Currently, computer network lines are supplied by Pacific Bell. Levan agreed to work with Marble and share information on advantages and disadvantages of I-Net. Marble reported on researching teachers' interests in Cable in the Classroom. She said '= 4 1989-1994 CABLE TV ADVISORY COMMITTEE 3 of 4 (TELECOMMUNICATION COMMISSION) MINUTES Henderson also is finding out which schools use the system, and mentioned that TCI is willing to drop cables into classrooms wanting the service. Marble attended a producers' meeting and observed a high school group produce its final wscast. MF REPORT FROM TCl/UNITED ARTISTS CABLE Henderson asked Krey about the city's policy on soliciting laws and permitted time schedules. K.rey suggested that Henderson write to Code Enforcement director, Barbara Brown, and copy the councilmembers if he has a concern about these guidelines. Henderson noted that at least one-third of TCI's connections are generated through direct sales. Twenty-one percent of the TCI's subscribers were disconnected. Krey said. the main complaint she received was the length of time on hold while trying to contact customer service representatives. Henderson said many of the calls were a result of confusion of Pay-Per-view adjustments. Henderson also told the committee he traveled to Washington to meet with TCI staff. _REPORT FROM CITY OF g_R RTINO Krey reported that the Commissioners' Dinner was a success and that the CTVAC's annual report was well received by the council. She told the committee she will be on a staff retreat from April 2 to 3, to discuss budget issues. REPORT FROM DE ANZA COLLEGE Barney said the BACE awards will be held on May 8 in Newark. Preliminary finalists include: Silicon Kids and POST! Grodt said Cupertino was not well represented last year, and recommended that finalists be Aftllowed to bring only one guest because the tickets seemed to be given away to anyone. Chiavacci 'Wvolunteered to represent the CTVAC at the BACE awards. Barney informed the group of a teleconference on May 13 on the applications of a statewide telecommunications network. He also explained that he spoke with Daphne Siegert in Los Altos and' assured her that De Anza 's commitment to public access includes Los Altos programming. He said Siegert expressed some concern about cooperation between De Anza and Foothill colleges. Barney indicated that was something he and Orcutt would work on. ADIOURNMENT Trefz made, a motion to adjourn the meeting at 9:25; Marble seconded and the motion passed unanimously. The next CTVAC meeting will be held on May 6, 1992 in Conference Room A at City Hall. APPROVED: ATTEST: / ! ,r Mi Wincn, Chairman City Clerk r� o CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting June 3, 1992 Conference Room A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 6:50 p.m. ROLL CALL Present: Winn, Carol Marble, Laird Huntsman (entered 6:50 p.m.), Walter Trefz (entered 6:52 p.m.), Jane Chiavacci (entered 6:56 p.m.). Staff present: Donna Krey, Laura Uomondon Lee Channel 30 staff: Dave Barney, David Keller Guests: Len Batchelor, Linda Grodt, Carter Wells, Don Yeager APPROVAL OF MAY 6, 1992 MINUTES Marble made a motion to approve minutes from the May meeting; Huntsman seconded and the motion passed unanimously. COMMUNICATIONS Oral: Producer Linda Grodt told the committee that the "Access Schedule", normally printed in the Cupertino Courier, has not appeared in the past few issues. She said the editor 0 accepts paid ads oniy and schedules previously printed will cost $130 an issue. Krey told Grodt that the Courier might print schedules free of charge if they are sent in a press release format. Written: There were none. OLD BUSINESS Status of Re-franchising Effort (activities, Timelines, Plans, Progress): Wincn said the subcommittee reviewed telephone survey proposals from three companies and narrowed its decision between Godbe Communications and Talmey- Drake. He said Godbe appeared to be the best choice because Talmey- Drake had ties with TCI and the committee may not want to give the impresion to the public that the survey company was selected by TCI. Krey mentioned that the city was pleased with a previous survey conducted by Godbe. She said Godbe requests $7,850 for a 406 sample, 10-minute cable survey. Krey asked committee members to look over Talmey- Drake's sample survey and submit comments by June 19. Committee members discussed including questions asking citizens about the importance of public access and the government channel. Non-Profit Access: Huntsman said he met with consultant Kathleen Schuller and suggested she present general franchise information to the committee at a regular CTVAC meeting. Krey said she has a variety of general franchise material that she would make available to the committee and commented that asking for Schuller's consultation services now could be premature. Committee members discussed creating an agenda to tailor a presentation to Cupertino's 0 needs. huntsman made a motion to ask Schuller to attend the August CTVAC meeting and prepare her topic from an agenda provided by the committee. Marble expressed her concern with hiring an outside consultant before information from Krey is reviewed. Chiavacci agreed. Krey asked members to get an estimate of Schuller's presentation costs. Batchelor stated that the CTVAC should e1ccide what its goals are before a consultant is brought in. He also mentioned. that a formal presentation may be more beneficial after the city's survey results are known. Huntsman withdrew the motion to ask Schuller to attend the August meeting. Krey again asked committee members to review resource material she has collected an stated she will send information packets the following day. 6 Chiavacci told the committee she would like Huntsman to take her place on the re-, franchising subcommittee because she is concentrating on "interactive" networking capabilities. Huntsman agreed to be on the subcommittee. t Trefz noted the importance of a brainstorming session on goal setting and prioritizing during the re-franchising process. Tho subcommittee will develop an outline for a 3>' >ainstorming session possibly to be led by Schuller. Trefz made a motion to have a special v.:eting on Wednesday, Aug. 12; Chiavacci seconded and the motion carried unanimously. I-Net/Educational Effort: Marble said Jerry Pizant from CUSD would like to meet with hex and interim access director, David Keller regarding a school's scheduled time slot for Rroduction. NEW BUSINESS Minor Grant Request - Cupertino Senior TV: Carter Wells explained that a $200 grant would be used purchase blank VHS tapes for "The Better Part" to be duplicated and provided to the Cupertino Library and bookmobile. He said tapes would especially be helpful for seniors who do not have cable. Krey mentioned that the government channel provides new meeting tapes for the library and exchanges them with old tapes. Don Yeager said Able Cable uses grants money to produce tapes for five libraries and recommended that EHG tapes be used. Trefz made a motion to recommend a $200 grant; Marble seconded and the motion passed unanimously. REPORT FROM DE AINZA COLLEGE 0 Barney introduced Keller, interim director for De Anza access station and former access director at Mt. View. Keller reported that equipment at the college overall is in good shape, however, cameras need to be replaced. He said he met with Bill Levan (chief engineer) and access producers; and that his primary concern is keeping the access station "operational' during his short term. He told the committee that two groups received RACE awards: "Post!" was recognized for best overall technical excellence and "Silicon Kids" took first place in community event. Keller also met with Chiavacci about a "one-touch" system, to be discussed at the August meeting. Keller asked for direction on paid crews and the number of tapes producers should be allowed to use. Chiavacci mentioned in the past crews were paid for one calendar year. Keller discussed the need to expand access facilities. Barney responded by saying more space will be provided once the campus expansion is completed. Keller said the public access channel should make their presence known in the community, particularly at the Chamber of Commerce. Barney told committee members that the television center will be re-roofed from Aug. 9 to 30 and will be shut down. Playbacks will not be shown during that time either. REPORT FROM CITY OF C_UPERTINO Krey informed the committee that cable funds will be discussed during a budget hearing scheduled June 4 at S p.m. in Conference Rooms C & D. If necessary, hearings will be continued the following Wednesday, June 10. Krey warned the CTVAC that grant funds could be in jeopardy because the council took away the Fine Arts Commission's grants budget. She said the council requested that the CTVAC review grant guidelines and procedures. This item will be discussed at the August meeting. Krey also mentioned she received seven responses from the survey question printed in the June issue of the Scene. Committee members were concerned with the possibility of grants funds being taken away Ouring budget hearings. Don Yeager agreed to tell the council that grant money is essential to roduce his show. Keller said producer groups should focus on community events, if grant funds and requirements are questioned. REPORT FROM TCl/UNITED ARTISTS CABLE Henderson said he is reporting to a new manager, Lori Mueller, based in Fremont. He told the committee that TCI gained 110 subscribers during the last campaign, but is still short one full-time customer service representative who is out on disability. TCI also is monitoring call hold times. Henderson announced that Mastercard and Visa payments are now accepted over the phone and counter and that the state telemarketing center will contact customers with new installations and service calls to ensure satisfaction. He said TCI also is looking into DMX (digital music express) which would provide 30 channels of CD-quality music through stereo systems. ADTOURNMENT Marble motioned to adjourn the meeting at 9:22; Trefz seconded and the motion carried unanimously. The next CTVAC meeting will be held on Aug. 5, 1992 at 7:00 p.m. in Conference Room A at City Hall. ,ATTEST: �` APPROVED: � � L City Cler C irman, Mike Wincn ' 4 _ CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Aug. 5, 1992 Conference Room A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 7:00 p.m. ROLL CALL Present: Wincn, Jane Chiavacci, Carol Marble, Walter Trefz Absent: Laird Huntsman Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: Dave Barney, Carol Romo Guests: Len Batchelor, Linda Grodt APPROVAL OF RUNE 3, 1992 MINUTES Chiavacci made a motion to approve minutes from the June meeting; Marble seconded and the motion passed unanimously. CG.,AMLTNICATIONS Oral: Producer Linda Grodt said she attended an NFLCP convention in St. Paul and offered a catalog of tapes on re-franchising available from the convention. Written: There were none. OLD BUSINESS Status of Re-franchising Effort (Activities, Timelines, Plans, Progress): Wincn reviewed the telephone survey results from Godbe Communications and noted that picture fade concerned about 30 percent of the residents. Barney mentioned education as a priority in the future. Krey pointed out that one third of cable subscribers watch access at least once a week. Overall, the survey indicated residents are pleased with TCI. Krey said residents were polled randomly and results are within a 4 to 6 percent margin of error. She also stated that results are in line with national averages and trends. Wincn added that all Cupertino neighborhoods were represented. Krey then suggested the CTVAC identify and address key issues during the re-franchising process. Committee members talked about the importance of a brainstorming session. Trefz and Chiavacci suggested issues other than survey results be discussed. Trefz asked that items such as the length of a franchise and new technology be included in the session. The subcommittee will summarize survey results and report at the Sept. meeting. A brainstorming session was scheduled for Wed., Aug. 12 at 7 p.m. Audits: Krey ordered financial and technical audits from TCI, which is normal procedure during a re-franchising process. Both were in the process of being done. Consideration of Dates for Public Hearing: Krey said the community will be notified of a public hearing through the Scene and press releases. Residents who completed the brief questionnaire in the June issue of the Scene will be contacted directly. Wincn asked that a fact sheet on technical cable terms be completed as soon as possible. Committee members agreed to 0 schedule a hearing for the regular CTVAC Nov. meeting. Non-Profit Access: Batchelor said he gave Huntsman information about Mt. View's non- profit access. The city of Sunnyvale will consider the following access facilities for joint use: De .4nza, Los Altos and Mt. View. One-touch System: Chiavacci discussed a proposal for an interactive/one-touch system for the re-franchising process. Participants will be asked to respond to questions about cable improvements and features via keypads at De Anza studios and remote sites. Councilmembers, �upertino Chamber of Commerce members and citizens who complained about cable services ''°will be invited to participate. Barney mentioned that the system was performed successfully at five sites several months ago and suggested that future programs be more "interesting." Chiavacci asked committee members to develop questions for the session. Henderson was concerned about allowing enough time between the public hearing and one-touch session. Members agreed that the one-touch system will ask questions about the future and potential of cable. A tentative date of Oct. 20 was set for a one-touch system event. This date would be firm by next week to give ample time for publicity. Participants may be required to attend a rehearsal the day before the session. Citizens who wish to be polled should call in advance for a slot. NEW BUSINESS Review of Grants Guidelines and Procedures: Wi.ncn said during a recent council meeting, councilmembers noted that a majority of grant requests were submitted by De Anza College student producers, not strictly access producers. Because of this concern, the CTVAC was asked to review guidelines for the grants program. Wincn distributed a financial report from a former grant recipient, stating that the report was the first received since new grant forms were developed. Krey mentioned that very few grant requests are received, possibly because of lack of publicity. She also discussed a lack of a formal, effective accounting system for recipients. In place of the existing program, Trefz suggested each year committee members target special interest groups currently not represented on the channel and award grants directly to them. Grodt and Krey said the money set aside for awards could be used toward publicity so all groups can benefit. Chiavacci agreed to summarize the concerns of the program and report at the Sept. meeting. REPORT FROM I-NET/EDUCATIONAL EFFORT Marble met with Dave Keller and school district representatives about I-Net. She discussed a letter from Jerry Pizant about the taping and airing schedule of special events. Marble plans to meet with Karer. Brunett, Director of Media Technology, from Fremont Union High School District. Barney stated that the curriculum for an ROP program will be developed in November. Through this program, 30 students will receive college credits for attending classes offered at De Anza. REPORT FROM TCl/UNITED ARTISTS CABLE Henderson reviewed the status report and said TCI is restructuring premium channel pricing. Single premium channels will increase by $1; two channels will be reduced by $2.95. Customer service phone hours and service calls have been extended to 6 p.m. The Olympics Triplecast offer was successful and TCI-Cupertino was awarded one trip to Barcelona by pre-selling the most Olvmpic Triplecast packages in the Bay Area. Henderson also warned mernbers that due to the construction of Hwy. 85, TCI may move the main cable trunk. He will further advise the committee on this issue. REPO,�ZT FROM CITY OF CUPERTINO Krey told the CTVAC that "infomercials" were developed by councilmember Dean to encourage residents to shop in Cupertino. Three prototypes spotlighting businesses and merchants in the city were completed. Krey said a one to two-minute infomercial may cost $500 to produce. The infomercials, filmed by De Anza workers ($150/show) and edited by the City Chartnel, will not advertise business locations or use superlatives in the spots and be placed in slots around council meeting so PBS rights will not be affected. Committee members decided to discuss general guidelines and time slots for Ch. 30 at the Sept. meeting. ®REPORT .FROM DE ANZA COLLEGE ' Barnev explained that the college wants to purchase a telephone interface module in place of VHS playback equipment from funds provided by the CTVAC. Kr?y mentioned the city council and committee already approved of certain fixed assets and the telephone module was not listed. Barney said De Anza already purchased the playback equipment and that the interface module would cost the same. Krey said she would check with the city's finance office. Romo suggested that any additional funds be used for training because producer groups are canceling or not showing up for scheduled training sessions and administration should be compensated. Chiavacci said producer groups should submit a check to hold a training slot, as done in the past. If a group does not show, checks can be cashed. Barney reported that Keller will leave his position as interim director at the end of August. He mentioned that he asked Keller to stay through September. The hiring process for Keller's position could take between four and six weeks. Barney explained that an applicant for the director position was rejected because he could work only two nights/week. De Anza requires a commitment of four nights/week. Members asked Barney to look into a more flexible schedule.. The CTVAC discussed the importance of filling the position immediately. Chiavacci moved that chairman Wincn write a letter encouraging De Anza to hire expeditiously a replacement for Dave Keller for contractual obligations. Marble seconded and the motion carried unanimously. ADJOURNMENT Marble made a motion to adjourn the meeting at 9:20; Trefz seconded and the motion carried unanimously. The meeting was adjourned to Aug. 12, 1992 at 7:00 p.m. in Conference Room A at City Hall. APPROVED: ATTEST: A� -- Mincn, Midrman City Clerk CABLE TELEVISION ADVISORY COMMITTEE Adjourned Regular Meeting Aug. l2, 1992 MINUTES CALL TO ORDER The meeting was called to order at 7:15 p.m. by chairman Mike Wincn. ROLL CALL Committee members present were Mike Wincn, Laird Huntsman and Walter Trefi. Absent: Jame Chiavacci, Carol Marble. Staff: Donna Krey De Anza College: David Keller, Bill Levan COMMUNICATIONS There were no oral or written communications. OLD BUSINESS Brainstorming session for ref-anchising effort: Committee members focused on four components of the franchise agreement--technical requirements, customer service, performance evaluations and access. They referred to a checklist of renewal issues distributed by Krey, a wish, list provided by Marble and a third list of considerations presented by Trefi. -On technical requirements: The committee agreed to stress the necessity for fiber optics and to build into the agreement provisions for HDTV and two-way capability. Such things as signal quality/reliability, channel capacity, upgrades, areas of service and cable-ready TV compatibility would also be included. They requested a better definition of addressability. On customer service: Krey explained that many cities are incorporating consumer protgtion language in franchise agreements and said those models would be considered for the Cupertino agreement. Other issues would include standards for answering the telephone, waiting time, complaint recordkeeping, timing of bills, late fee, installationimaintenance standards, line extension policy, senior rates, response time for service calls, refunds and credits for outages and disconnect fees. The agreement should also include a provision for re-regulation of fees should Congress pass such legislation, without re-opening the agreement. On performance evaluations: The committee agreed that periodic performance reviews and technical performance testing should be included in the franchise agreement. Levan suggested the city maintain the right to inspect TCI's technical data logs and that proof of performance testing be done "end to end" to + ensure that the whole system is tested. He explained that the Heritage system, also owned by TCI, ` has 24-hour monitoring on all channels, so that problems are deter-(ed as soon as they occur. Huntsman said TCI needs an incentive to maintain good technical standards and suggested applying penalties when outages occured or offering rebates to subscribers. Levan said another idea would be for the cable company to make tvai,--hie a pr al of money to be used for quarterly surveys of the system. The money would remain intact if the testing came out clean, but would be used for upgrades if testing showed that was needed. On access: With the educational channel running programming from 7 a.m. to l l p.m. six days a week, the committee agreed to request an additional educational channel from TCI. The agreement should also include a request for a funding increase and some staff support. Keller indicated the biggest problem with the public access operation is that it is understaffed and said an outreach director position would be an immense help. He suggested the person could be employed by TCI, as in Sunnyvale. Levan said a block of money available at the five and 10-year intervals of the franchise agreement could be used to replace obsolete equipment. The I-Net was also discussed and committee members agreed it might be beneficial to have a drop in all Cupertino schools. Trefz suggested finding out more about the network and what it could be used for. On other issues: Huntsman said any revisions to the Tripartite Agreement would have to wait until the franchise agreement was renegotiated, since that would directly affect the Tripartite. ADJOURNMENT Huntsman made a motion to adjourn the meeting at 9 p.m.; Trefi seconded and the motion passed unanimously. The next Cable TV Advisory Committee meeting will be on Wednesday, Sept. 2, at 7 p.m. APPROVED: ATTEST: Mi Wincn, rman City Clerk ! ° ' CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Sept. 2, 1992 Conference Rohm A City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 7:04 p.m. ROLL CALL Present: Wincrn, Carol Marble, Walter Trefz Absent: Jane Chiavacci, Laird Huntsman Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: Dave Barney, David Keller Guests: Linda Grodt, Don Yeager, Bill Lauer, Martin Bishop, Ron Fish, Wendy Sefton, Jane Thompson APPROVAL OF AUG. 5, 1992 MINUTES Marble requested that the committee remove "and mentioned TCI has not contacted her about I-Net." in the report for I-Net/Educational effort. Trefz made a motion to approve the minutes as amended; Marble seconded and the motion was passed unanimously. APPROVAL OF THE AUG. 12. 1992 MINUTES Wincn motioned to approve minutes of the adjourned regular meeting on Aug. 12; Trefz seconded and the motion passed unanimously. COMMUNICATIONS Oral: Martin Bishop asked the committee to consider negotiating the franchise to include free or discounted basic cable service for the elderly, disabled and low-income residents. He suggested anything above basic service be charged. Bishop's complex will receive free cable until Dec. 31. He said an eligibility program could be developed with Cupertino Community Services as a resource. Currently, senior citizens and low-income residents are eligible for 15 percent discount. Krey asked that TCI manager Daryl Henderson be informed of Bishop's request. Marble suggested the number of disabled community members also be researched. Discounted/free cable service will be discussed at the Oct. meeting. Barney introduced Jane Thompson, new teleconferences producer. Thompson told the committee she will meet with Chiavacci regarding the one-touch session scheduled for Oct. 20. Barney also introduced Ron Fish, an access director applicant, currently employed as an engineer at De Anza. Bill Lauer announced he will step down as producer for the Community Boosters once a replacement is found. Other producers and guests introduced themselves. Written: Wincn distributed a copy of a letter to Ralph Steinke, urging him to fill the access director position as quickly as possible. Barney stated that De Anza's application deadline is Sept. 11. He said Keller will remain interim director until Oct. 22. Winc is letter to Steinke is nc) longer necessary. OLD BUSINESS Status of Re-franchising Effort (Activities, Timelines, Plans, Progress): This item was postponed until the Oct. meeting due to the absence of Chiavacci and Huntsman. ' One-touch System - Public Input: The discussion on one-touch also was postponed untiA the Oct. meeting. Krey asked committee members to consider using some of the same questions used for the telephone survey at the one-touch session. Barney said multiple choice questions with up to five responses could be used. Krey will provide a copy of the telephone survey foil Thompson. Options for Grants Program: Krey reviewed four options for the grants program, stating that the committee is not limited to her suggestions. Wincn said he discussed the options with Chiavacci and both favored option three, which would suspend grdi,,s for one year and use allocated funds for advertisements and other ways to promote community interest. Trefz proposed that funds be used for different purposes every year, such as training, special interests and advertising. Keller said programs produced from grants should be "Cupertino specific". providing some benefit to the city. Marble solicited comments about how grants are spent for producers present. Yeager said grants are used for promotional, administration costs and tapes for featured talent. Committee members discussed Trefz' proposal, saying it offered flexibility and more control over how funds are spent. Wincn motioned to adopt Trefz' proposal to do away with the existing grants program and establish a new program that allows the CTVAC to set goals of how ^Zoney will be spent every year that will include a new application procedure. Marble seconded and the motion carried unanimously. The committee members agreed to discuss the goals of the grants program at the next meeting. The Oct. 15 grants application deadline will not be enforced. NEW BUSINESS Approval of Purchase of Telephone Interface Module for Studio A: Barney told the committee that De Anza would like to purchase a telephone interface module which would cosis the same or less than a VCR, originally approved on the fixed assets list. The module will allow Ch. 30 to feed program audio to in-bound callers, in compliance with FCC regulations. Trefz made a motion to allow De Arza to purchase the module; Marble seconded and the motion passed unanimously. Infomercials on Channel 30: Krey reported the city attorney told staff and council that he sees nothing wrong with producing infomercials, provided that certain guidelines are followed. She said the council asked for the committee's support to air infomercials on Ch. 30. Infomercials will run on the City Channel at least two times per week for three months. Krey reviewed the guidelines submitted by the city attorney. Barney requested a copy of an infom.ercial contract and said he will discuss the proposal with De Anza's attorney. Infomercials on the City Channel will air around locally produced programs. Trefz said he supports the infomercial project, but does not believe businesses should be charged for production. Committee members discussed the $500 fee for labor charges and most agreed it was nominal. Krey told members three prototypes already produced will be slightly different from the finished product. Trefz asked to review a copy of the contract and prototypes. Infomercials will futher be discussed at the Oct. meeting. Keller mentioned that the city of Mt. View is working on a project similar to infomercials. He will report his findings at the next meeting. Krey assured the committee that the city will have complete editorial control an(-" said she will write scripts for the first few infomercials. Krey stated that Cupertino Village asked councilmember Dean if infomercials can be interpreted and aired on non-English speakin stations. Yeager mentioned that shorter infomercials will be more effective if played more often. REPORT FROM I-NEVEDUCATIONAL. EFFORT Marble met with Karen Brunett of the Fremont Union High School District about encouraging high schools to participate in public access. She said schools are unable to offer Oaccess programs due to a lack of funds, supervision transportation to De Anza. Barney said a consortium of county offices and local colleges is forming to use ITSF to deliver instructional programming to schools. Marble said she also spoke to Brunett about the ROP program and TCI's offer to provide cable to elementary schools. Marble suggested that a technical person explain the I-Net process to the schools, in layman's terms. Members discussed asking Bill Levan for his help. Barney suggested that cities currently using I-Net be invited to speak. The committee will plan a presentation for educators by the end of the year. REPORT FROM CITY OF CUPERTINO Krey said she informed the council that the CTVAC completed a telephone survey and is planning a public hearing for the re-franchising process. She said Dean Skeels asked if Ch. 30 vrould be interested in taping the Community Parade because the City Channel does not have the budget to do so. Keller will ask producers if they are interested. TCI's financial records are kept in Bellevue, WA. Documents were received and will be reviewed with Daryl Henderson. She said a consultant hired by the city to perform a technical audit on TCI said tests were incomplete. TCI is working on compiling more complete information. REPORT FROM DE ANZA COLLEGE Keller reported the TV Center is being re-roofed and will be closed through Sept. 3. Ch. 30 will resume a normal schedule on Sept. 8. The center plans to be open the week of Sept. 14 for production. Sign-up for editing time also is in process. Keller reported that a producers meeting in July was well represented. REPORT FROM TCl/UNITED ARTISTS CABLE Krey distributed a report from Henderson who was unable to attend the meeting. ADIOURNMENT Marble motioned to adjourn the meeting at 8:45 p.m.; Trefz seconded and the motion passed unanimously. The next CTVAC meeting will be held on Wednesday, Oct. 7 at 7 p.m. in Conference Room A at City Hall. APPROVED: ATTEST: Ki ke Wi ncn, Cha i rnian City Cl erk/ CABLE TELEVISION ADVISORY COMMITTLE Regular Meeting Oct. 7, 1992 Conference Room A, City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 7:02 p.m. ROLL CALL Present: Wincn, Jane Chiavacci, Laird Huntsman, Carol Marble Absent: None Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: David Keller TCI staff: Daryl Henderson, Wendy Sefton Guests: Len Batchelor, Linda Grodt, Donna Yeager, Martin Bishop, Ron Fish, Jane Thompson, Ed Moura APPROVAL OF Sept. 2, 1992 MINUTES Chiavacci moved to approve the Sept. minutes; Huntsman seconded and the motion was passed unanimously. COMMUNICATIONS Orah Committee members and guests expressed their sorrow on the recent death of former CTVAC member Walt ',Lrefz:. Len Batchelor told the committee he is willing to finish Trefz' term on the CTVAC if approved by the council. Martin Bishop discussed five proposals to discount cable rates for the dif,abled, elderly and Olow-income residents whose yearly income is $8,000 or less. According to Bishop, approximately 200 residents would be eligible for a discount, and could be identified by Cupe.tiro Community Services. The proposals also were presented to Daryl Henderson. Discounted rates will be included on the December meeting agenda. Ed Moura told the committee about Hybrid Networks' interactive applications and telecommunications abilities. Hybrid is currently working with TCI on a special project. Linda Grodt reported that Silicon Kids is a finalist in the WAVE awards and that Mike Betz is the temporary editor of the Cupertino Courier. Able Cable was also mentioned as a finalist. Other producers and guests introduced themselves. Written: Lee distributed copies of articles related to the new cable bill. OLD BUSINESS Status of Re-franchising Effort (Activities,Timelines, Plans, Progress): Wincn handed out a summary of the telephone survey results. Goals for Grants Program: Members discussed their prior suggestion to use grants funds for different topics every year. Krey will submit a report for the Oct. 19 council meeting recommending the committee's proposal. Priority will be given to groups that focus on the Cupertino community. One-touch System - Public Input: Chiavacci talked about the schedule and ideas for the -me-touch session on Oct. 20. She suggested the committee allow time for additional comments at a post-show reception. Thompson said 40 keypads will be available at De Anza and a remote Oite is being considered to accommodate more residents. She suggested using the council chambers as that site. Chiavacci said once the number of participants and keypad` are deterrnined, a remote site can be scheduled. Krey said she informed the editor of the Courier o the one-touch session. Infomercials on Channel 30: Krey said the first check for an infomercial was received from Buster's Grill & Bar at Vallco Mall. She told committee members that infomercials will b aired only during locally produced programming. She asked Keller to check with Dave Barney if DeAk Anza's attorneys are willing to show infomercials on Ch. 30. Keller suggested that infomercial) run approximately 60-seconds. He also said the City of Mt. View approved the infomercial concept, but none have been produced to date. Keller will provide the committee with a copy of Mt. View's infomercial guidelines. NEW BUSINESS Report from I-Net/Educational effort: Marble invited educators from Fremont Union High School District and Cupertino Union School District to the one-touch session and said Bill Levan agreed to provide technical expertise during the event. Report from TCI: Henderson introduced new office manager Wendy Sefton. He said the entire staff will attend TCPs first customer training, expected to last three months, and reported that a phone sequencer was recently installed. The sequencer will tracks(total calls, calls directly answered, calls on hold and an average hold time. Henderson also mentioned that requests for Pay-Per-View is down, but an instant install program is running through the end of the week to attract more customers. An emergency trunk re-routing was performed due to the Hwy. 85 construction.. Report from the City of Cupertino: Krey said she will ask for the council's direction to replace Walt Trefz' position on the committee. By consensus, members agreed to recommend that Batchelor fill the position until the end of the term. Krey requested a copy of the new cable bill, but due to the overwhelming requests for the document, will obtain the House conference report until the bill can be obtained. She mentioned that a copy of a request for proposal for studio facility usage from the City of Sunnyvale is available for review. The City Channel will conduct a half-day staff workshop on Nov. 30. Long-range goals and changes due to budget cuts are topics up for discussion. Report from De Anza: Keller recommended that committee members attend a workshop entitled "Franchise Renewal in the 90's" at the 1992 NFLCP Far West Regional Conference on Oct. 22 at Davis. He mentioned that the Cupertino AAUW group will take a break from producing programs for access. He also said re-roofing was completed and schedules are now back to normal at the station. The access director application process is closed. Fourteen out of 25 applicants will be interviewed. Keller mentioned that only three nights of production time are set aside for access groups. The schedule should allow for more production time once the new building is completed. Keller also expressed his concern for paid crews. Krey asked Batchelor for information about paid crews in the past. The pros and cons of paid crew members will be discussed at the December meeting. Committee members thanked Keller for filling the interim access director position. Keller said he would work one night per week if approved by Barney. Krey suggested that a CTVAC member sit on the interviewing panel and will call Dave Barney. Batchelor and Chiavacci volunteered to sit on the panel if necessary. Chiavacci will try to obtain a copy of requirements for the access director position. ADJOURNMENT Marble made a motion to adjourn the meeting at 8:38 p.m.; Huntsman seconded and the motion passed unanimously. The next CTVAC meeting will be held on Wednesday, Nov. 4 at p.m. in the council chamber at City Hall. Cable Television Advisory Committee - Regular Meeting October 7, 1992 �e r ATTEST: APPROVED: City Clerk r 7 �- Ch rperson CABLE TELEVISION ADVISORY COPAMT I'EE Special Meeting -- Public Input for Cable-related Issues October 20. 1992. 6:00 p.m. De. Anza College Television Center, Studio B 21250 Stevens Creek Boulevard PAEN=S CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 6:07 p.m. ROLL CALL Present: Wincn. Jane Chlavacci. Carol Marble Absent: Laird Huntsman City Staff Present: No one Channel 30 Staff: Ron Fish Guest: Len Batchelor PUBLIC INPUT FOR CABLE-RELATED ISSUES The originally scheduled program of public input through use of the "One-Touch" system was cancelled due to a malfunction of the host computer and an inabllity to obtain functional hardware and software in sufilcient time to allow setup and test prior to a 7:30 p.m. cablecast. Members of the pub)+c who were expecting to participate in the evening program and who did not receive notice of cancellation were advised of the situation as they arrived. Chairman Wincn opened the meeting to discussion of One-Touch and public input. Ron Fish stated that the problem with the One-Touch system was not known. One-Touch systmms are believed to be in use in Hewlett-Packard, Tandem Computers, and EDS as well as De Anza College. Winen suggested that it would be best to cablecast a slide on Channel 30 advising viewers of the public hearing in November in order to stimulate public participation, and suggested that the committee re-schedule a cable program in December. Jane Chlavacci suggested that January would be a better choice because nearness of Thanksgiving and Christmas holidays may interfere with participation. Chlavacci stated that Councilman Dean would like to address the committee. Len Batchelor stated that January 25'b is the end of the 90-day public hearing period stipulated in the 1984 Cable Act. Winn suggested that the committee could call special meeting sometime before January 25' to receive public input. Carol Marble agreed to check on best dates and times for participants from public school administration and suggested contacting the Rotary Club. Batchelor suggested contacting the Chamber of Commerce, and said that he would review old Heritage. information for their re- franchise. Batchelor suggested that Ron Fish contact Elliot Margolies of Palo Alto Access to discuss which representatives of community organizations may have participated in a Heritage Cablevision re-franchise several years ago. Chiavacci suggested that the committee should write a letter to both De Anza College and. to One- Touch Systems expressing the committee's disappointment over the failure of the system to perform as expected. Wincn agreed to work on a draft prior to the November 4'" meeting. The meeting was adjourned at 7:21 p.m. MIN Cable Television Advisory Committee - Special Meeting Public Input for able-Related Issues - October. 20, 1992 ATTEST: APPROVED: City Clerk :f ,j 99 irperson l,f V CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Dec. 2, 1992 Conference Rooms C & D, City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Wmcn at 7:00 p.m. ROLL CALL Present: Wmcn, Len Batchelor, Laird Huntsman, Carol Marble Absent: Jane Chiavacci Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: Dave Barney, Ron Fish, Bill Levan TCI staff: Chris Hernandez, Wendy Sefton Guests: Linda Grodt, Don Yeager, Martin Bishop, David Morris, Kathie Brinkman, Jerry Prizant, Barbara Thorp, Sylvia Machamer, Karen Burnett, Joe Hamilton, Glenda Diggles, Pat Robertson APPROVAL OF Nov. 4, 1992 MINUTES Batchelor made a motion to approve the November meeting minutes; Marble secon3ed and the motion was passed unanimously. COMMUNICATIONS Oral: Resident David Morris said he presently receives cable from Heritage Cablevision AS(TCI-San Jose), but would like to be connected with TCI Cablevision of Cupertino/Los Altos and Wave access to the City Channel. Krey told him that Heritage is owned by TCI and that the City Channel is available on Heritage. She also mentioned cable companies normally do not overbuild and certain areas incorporated in Cupertino agreed to stay with TCI San Jose. Batchelor suggested that Morris send a letter to the CTVAC or start a petition stating his interest in TCI Cablevision of Cupertino/Los Altos. Don Yeager reported that "On the Move" signed an agreement with KTEH (Channel 54) to broadcast segments from 15 shows. He assured the committee then;, a.e no conflicts with other cablecast agreements. Written: There were none. Public Hearing to determine satisfaction with TCI Cablevision: No discussion took place due to lack of public input. OLD BUSINESS Discounted Rate Proposal: Martin Bishop distributed details on four proposals discussed during the Oct. meeting to decrease cable rates for low-income elderly and4 disabled community members. Included in the report were statistics on Cupertino's seniors, disabled, very low income elderly and total very low income persons (with income levels of $7,600 or less). The U.S. Census Bureau's income information for Cupertino residents and salary,estimates for a part- time/full-time staff person to process applications at Cupertino Community Services were also included. Bishop noted that there are 91 very low income elderly and, 1,260� poverty-level residents. He asked that only residents at poverty-level be considered for-a discount larger than 15 percent, which is currently offered to seniors. Sefton told the committee TCI believes its present ,15 percent discount is fair. She said, however, that TCI is exploring options to lower rates overall by offering a scaled down package for viewers. Krey asked TCI to research tax credit issues so larger discounts can be considered. Marble commended Bishop for a thorough research job and Wincn asked TCI to respond to.he proposals by January. Discounted rates will be included on the Jan. meeting agenda. Status of Re-franchising Effort (Activities, Tunelines, Plans, Progress): Wincn suggested the committee work on council recommendations at the Jan. meeting. Paid Crew Members: Batchelor distributed background information on paid crews. Fishle mentioned he is :working with a network of volunteer crew members/student interns who need exverience, as a class requirement. A list of 22 volunteers has since been generated and circulated to producer groups that need crew members. Committee members agreed to discuss paid crews when necessary. Grants Program Summary and Guidelines: Wincn suggested guidelines for the grants program be drafted by the Jan. or Feb. meeting. Krey said an application process should be decided soo,-,z and suggested the committee activate the grants subcommittee. She will give copies of the staff report and minutes on grant discussions to Chiavacci. NEW BUSINESS Discussion of Educational Opportunities in Cable: Marble welcomed guests and asked them to discuss their interests in I-Net. Bill Levan gave a brief overview of I-Net and channel capabilities (maximum: 24 channels out-bound; 14 channels in-bound with 10 usable for video). He said advantages are: shared resources; immediate communicability; use of off-load telephone line services through data transfer; instant feedback and viewer response; live broadcasts; and multi-language flexibility. Levan stated that some cities also use interactive networking for public safety at local parks and mentioned that I-Net cabling is on Stevens Creek Blvd., with spurs at N. Stelling, Blaney and Finch. Chris Hernandez said additional full-time staff will need to be hired for I-Net maintenance and existing, unmaintained I-Net cables have not been replaced because of lack of use. Eventually, cable will be available for every school in Cupertino, starting with those that haveAft requested the service. Hernandez will provide the committee with a list of schools scheduled to be connected. Sefton said TCI is interested in exploring new technology and channel realignment. Ron Fish told the committee that studio facilities are available for student production. Kathie Brinkman, coordinator for TCI's "Cable in the Classroom" for Fremont, Sunnyvale and Cupertino, said 14 of 28 schools in the district are active in cable. She mentioned that programs on The Learning Channel, Discovery,C-SPAN, CNN, Arts & Entertainment and USA Network air commercial-free programs for Cable in the Classroom. Schools that receive cable are given free magazines with program descriptions and access to a data service (express news service). Jerry Prizant, Barbara Thorp and Sylvia Machamer represented Cupertino Union School District. Prizant discussed cable site locations and said all Cupertino schools in the district are hooked up to cable, as well as every classroom at Garden Gate, Regnart, Stevens Creek and Kennedy schools. Prizant emphasized the need to effectively use television for staff development activities and exchanges of information. His long-term wish is to obtain separate I- Net channels for primary, intermediate and upper grades. Joe Hamilton and Karen Burnett from Fremont Unified High School District would Iike cable in each classroom at Homestead, Cupertino, Monta Vista and Lynbrook high schools. Burnett mentioned that standardizing cable for all schools in the district is important because schools are located in six municipalities. She also said TCI's involvement in training is necessary. Hamilton added that cable could help the school district communicate with the public. Dave Barney said enrollments in telecourses have tripled in five years (to more than 50 courses offered) and asked that TCI help update equipment and improve services. He requested 6 increasing channels for the College and suggested allocating 20 percent of the channel spectrum to education. Barney said all senior citizen housing, city, school and college buildings, as well as police and fire departments, should be connected to I-Net. He also requested adding an international news service (SCOLA) to TCI's channel line-up. De Anza would like to offer service programs to residents and businesses on a pay-per-view basis and provide video 'O nteraction between the schools and the College. Barney also suggested that the city and college ibraries be interfaced by residents through the cable company. Glenda Diggles and Pat Robertson represented the County Office of Education. Diggles, producer/director of ITFS, said ITFS programming is a four-channel system used by public agencies, community colleges, schools (IC to 12), and businesses in the valley. Diggles stressed the importance of instructional programming in multi-languages. She said the county reaches 200 schools and told the committee she would agree to house a headend at the ITFS site. Don Yeager asked that the disabled community be considered in future cable plans. Huntsman challenged TCI to provide a way to do this in the future and said education should consider checking into other grants, and not rely only on TCI. Reports were distributed from De Anza and TCI. ADTOURNMENT Batchelor motioned to adjourn the meeting at 9:40 p.m.; Huntsman seconded and the motion passed unanimously. The next CTVAC meeting will be held on Wednesday, Jan. 6 at 7 p.m. in Conference Room A at City Hall. ATTEST- APPROVED: iey Clerk/ Cha' �rson CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Nov. 4, 1992 Council Chambers., City Hall MINUTES CALL TO ORDER The meeting was called to order by chairman Mike Wincn at 7:07 p.m. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiaaacci, Carol Marble, Laird Huntsman (entered 7:20) Absent: None Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff. Dave Barney, Ron Fish TCI staff: Daryl Henderson, Chris Hernandez, Wendy Sefton APPROVAL OF OCT. 7, 1992 and OCT. 20, 1992 MINUTES Chiavacci made a motion to approve minutes from both meetings held in October; Marble seconded and the motion passed unanimously. COMMUNICATIONS Oral: There were none. Written: Wincn read a faxed letter from Bruce McKftir�I , which stated McKeever's dissatisfaction with East Bay news insertions, rather than South Bay on CNN. *NEW BUSINESS Public )hearing to determine community satisfactieri with TCI: Wincn gave a brief overview of the public hearing format and encouraged residents to discuss their concerns. Ery Conens said he was not happy with a rate increase on his cable bill. He also mentioned that he was concerned about future service and costs. Isabel Atkinson suggested that the franchise be open to other companies to encourage competition. She also was unhappy about rates increases. Krey told Atkinson that TCI has a non-exclusive contract and the city would consider other proposals. However, TCI owns most cable companies in the area and it is unlikely another cable company would approach the city because set up costs would be high. Barry Font,mentio that he was not-pleased with service w-A signa! quality. He commented that the equipment must be "aging'' and that his television set has gone blank, on occasion. Ford requested 24-hour service and maintenance capabilities. Wincn asked Henderson to respond to the residents' comments. Henderson said TCI tracks outages monthly and introduced technical manager Chris Hernandez. Hernandez explained the company's maintenance program and tracking efforts for outages. He said some causes of outages were "PG & E-related". Chiavacci suggested publicizing rate increases before bills are sent and Marble inquired about the frequencies of increases. Henderson stated:that TCI needs to meet certain standard:; and is obligated to inform the city 30 days before a rate increase. Annual increases are expected in the future axi d fifer optics and a Sunnyvale feed will be installed by Jan. 5, 1993. Residents will be informed of channel line-up 0 changes that will occur. Hernandez stated advantages of fiber optics: preventing picture fade, increasing picture quality and less maintenance. Barbara Rogers was concerned that programming on `The Lorrdng Channel" is not listed in the "TV Guide" and that programming on the public access channel is not as goad as in the past. She asked that the city maintain a stronger hold on public access and issues, such as. equipment storage and insurance. Krey told Rogers that the committee was aware of problems at: the access channel and Dave Barney might be able to answer any specific concerns. Hunter Jackson said he enjoys educational programming on cable and mentioned "Thdw Learning Channel" used to provide schedi,des to TCI. Jackson also noted that the City Channel ' produced a basic guide for programming. Krey said the City Channel guide was eliminated because of budget cuts, however, condensed schedules are available. Jackson expressed his concern for the future of programming and requested definitions for: down-time, degraded service, upgrading system plans and outages. Henderson said cable guides were discontinued because of cost and demand factors, however, discounts for "TV Guide" are available to subscribers. Hernandez provided technical definitions for Jackson. Wincn asked Henderson for benchmark comparisons to other cities, according to standards followed by TCI. Chiavacci requested that reports reflect the number of times outages occur, instead of the number of service calls. Huntsman asked for clarification of definitions requested by Jackson. Henderson said the amount of time, location and number of subscribers affected by outages are reported monthly and available for review. Barry Ford said TCI should provide pro-active maintenance and suggested that backup systems be in place if power is down. Hernandez stated that standby power is ready and batteries are tested every month. TCI d.^► not perform continuous monitoring. Chiavacci asked Henderson about the flexibility of the on-screen guide and asked if listings could include programming on the access channel. Henderson responded that the Cupertino office can recommend to the Hayward facility that on-screen guides be sped up, but local program schedules cannot be fed in. New access director Ron Fish introduced himself and welcomed comments about publi access. Jackson asked the committee about local-tracking plans. Huntsman summarized Jackson's request. Wincn told the group that a telephone survey recently was performed and the committee is planning more hearings. With no further comments from the audience, the public hearing was closed. Future dates for public input sessions: Huntsman suggested scheduling time for public hearings during the next few regular meetings. By consensus, committee members agreed that the first 15 minutes of the December and January regular meetings will be set aside for public hearings. Scheduled time will be advertised in the December and January issues of the Cupertino Scene, press releases to local newspapers and the City Channel. Information about the November public hearing was provided in the Scene (October and November issues), the SJ Mercury News, Cupertino Courier and City Channel. Residents who responded to an informal survey in the Scene also were notified. ADiOURNMENT Huntsman motioned to adjourn the meeting at 5:30 p.m.; Batchelor seconded and the motion passed unanimously. The next CTVAC meeting will be held on Wednesday, Dec. 2 at 7 p.m. in Conference Room A at City Hall. IN Cable Television Advisory Committee - Special Meeting Public Input for Cable-Relaced Issues - October 20, 1992 ATTEST: APPROVED: City Cl k airperson q Cable Television Advisory-Committee Regular Meeting Jan. 6, 1993 1V1 U UTES CALL TO ORDER The meeting was called to order by Chairman Mike Wincn at 7:04 p.m. ROLL CALL Present: Wincn, Len Batchelor, Jana Chiavacci, Laird Huntsman (arrived 7:10 p.m.), Carol Marble. Absent: None Staff present: Donna Krey Channel 30 staff: Ron Fish TCI staff, Wendy Sefton, Daryl Henderson Guests: Jean Yeager, Bill Lauer, Linda Grodt,Martin Bishop, Robert Verhroost. APPROVAL OF DEC. 2, 1992 MINUTES Chiavacci made a motion to approve the minutes as written; Marble seconded and the motion passed unanimously. COMMUNICATIONS - Oral: Resident Robert Verhroost expressed dissatisfaction with receiving East Bay news channels on the Cupertino system. Sefton from TC1 explained that TCI-Cupertino's`headend currently is fed from Hayward. She noted that the situation will change in April when Cupertino begins its headend fiber optic feed from Sunnyvale. Verhroost also asked why the rates had gone up just before the new Cable Act was passed and was told by Sefton that-the increAse•had been planned prior to the legislation to help offset operating costs. V:erhroost-doted&hat his former cable company in Texas was technically superior than Cupertino's. Chiavacci requested Verhroost to provide a written summary of his complaints for the committee's future reference. Yeager informed the committee that 15 On the Move access shows will be aired on Ch. 54 on Sundays at 6 a.m. in a pilot project_ She also said some of the programs were.played in Japan during five-different festivals. Written: Krey passed out articles on the new Cable Act. Public hearing to determine satisfaction with TCI-Cupertino: Following,Verhroost's testimony under Oral Commur&ations, Chiavacci stated that the use of TCI's co'ti`verter boxes was very confusing and wondered if on-air training could be provided by tl e<'cab e' company. Sefton said explanatory booklets are distributed with each converter box and-customers could also call the office and be "walked through" the procedure for locking ouvxic'hanihel nor have other questions answered. Committee members said none of them had received ' it�oki with heir boxes and asked Sefton to check that this was actually being done. KreybWered to place:an item in the Cupertino Scene saying the booklets are:available and suggested a note to the same'effect be placed on the bills. OLD BUSINESS Discounted hate Proposal: Martin Bishop discussed a proposal for a basic cable service discount of between 50 and 80 percent for elderly and disabled very low income Cupertino residents. The present discount is 15 percent. He estimated the number of those eligible for such a discount would be between 250 and 300 residents. He asked the committee to consider including his proposal in its recommendations to the negotiating team. He also suggested a means of funding be negotiated that would allow a non-profit third party, such as Cupertino Community Services, to administer the application process. He said the suggestion was prompted by his concern about consumer privacy issues. Committee members raised several questions including what is currently considered "basic cable;" how the estimate of 250-300 eligible was calculated; what involvement the city would have in the application process if handled by a third party; whether or not any misuse of confidential financial information had thus far occured; and how elderly and disabled is defined. Henderson said a federal privacy act ensures that confidential information cannot be given out and indicated that TCI could handle any application process. He said he would check to see if a further discount would result in a tax deduction for the company. Huntsman said he supported the proposal and would Gke to ensure that it was economically feasible for TCI. He said it would be difficult to define the program. Chiavacci said she was uncomfortable requiring a private company to provide such a discount. Wincn suggested alternatives to cable TV, such as antennas and satellite dishes. Chiavacci made a motion to forward Bishop's proposal to the city council with no recommendation. Batchelor seconded and the motion passed unanimously. Status of Refranchising Effort: Wincn went over his timeline and format for drawing up recommendations for the city council. Members agreed to tackle major franchise issues as two- person teams and submit draft recommendations at the next committee meeting. Drafts are due Jan. 26 to the public information office. Wincn and Huntsman will work on technical issues; Chiavacci and Batchelor will work on customer service and public access; Marble will team with Batchelor on INET recommendations. Krey will work with all groups as needed and will concentrate on cable issues brought on by the new bill. The committee also agreed that the recommendations to the council be summarized in bullet form on the first page, with supporting materials following. Discussion on Grants Program: Krey read a report submitted to the city council and approved by them in October on the new grants program. She offered to draft a simple application for the committee's review next meeting. NEW BUSINESS Election of New Officers: Committee members discussed several options for the roles of chair and vice chair. Representation on the negotiating team was .also considered, with the assumption being the chair would assume that duty. Batchelor made a motion to continue the terms of the current chair and Nice chair for one more year; Marble seconded and the motion passed unanimously. Reports: I-NET--Marble said De Anza engineer Bill Levan has written a summary on the I- NET which she will forward to school representatives who have shown interest. She also said the college now has a fully equipped remote truck staffed by students which could be made available to the schools. Frey asked that a copy of Levan's summary be made available to the committee. TCI--Henderson said the Cupertino system was one of four in the state--among the top 30 percent--in budget performance last year. He said this was especially significant since premiums are dropping and people are opting not to buy expanded services. The local system is now par: of a reconfigured group including Fremont and Sunnyvale. Henderson reports to Tom Lacey in San Jose. According to Henderson, the new cable bill has prompted TCI corporate to list five commitments: installing digitable compression and fiber optics; reasonable entry level tier rates; improved customer service; no buy-through (customers may purchase additional services without needing the second level of basic); developing standards to interface cable with home electronics and outreach to broadcasters. He said although digital compression probably won't occur in 1993, preparations for it would begin. De Anza's Ron Fish asked why Ch. 30 was moved from Ch. 3 and said viewership was lost with the repositioning. Batchelor said the switch occured with the headend was relocated to Hayward. Fish said he'd like to see it moved back when channel realignment occurs in April. Marble asked Henderson to provide a list of what schools are scheduled to be connected to the I- NET and when. Huntsman requested a date when, the I-NET cable servicing Monta Vista High School would be repaired. City of Cupertino--Krey reported that Laura Domondon Lee had been reassigned and would no longer be attending meetings. She brought the committee up to date on FCC progress with the new cable bill and said the League of California Cities will be issuing comments on the 24 regulations associated with the bill. She also told the committee that The City Channel has gone to more of an all-meeting format to maximize staff resources. De Anza College--Fish spoke of beginning a weekly Cupertino news show using active producers, and said. the idea has generated positive reponse. He also plans to distribute release forms to local musicians and music stores, for those who would like to submit their work for use on the public as:cess channel. Musicians would get exposure with a credit line. Fish said three local bands have already submitted videotapes and the project could result in producers having use of much better and varied music. In addition, Fish said the equipment is working; a newsletter has been started for producers; an inventory program has been developed and a new assistant has been hired to replace Carol Romo. ADJOURNMENT Batchelor made a motion to adjourn the meeting at 9:45 p.m.; Huntsman, seconded and the motion passed unanimously. The next meeting will be held on Wednesdz •, Feb. 3 at 7 p.m. in Conference Room A, City Hall. ATTES,T1 APPROVED: C� f City Clerks ��, f Ch an CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Feb. 3, 1993 MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by chairman Mike Wincn. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiavacci, Laird Huntsman and Carol Marble. Staff: Donna Krey De Anza College: David Barney, Ron Fish and Bill Levan TCI: Daryl Henderson Guests: Linda Grodt, Jim Black, Martin Bishop APPROVAL OF.TAN. 6, 1993 MINUTES Chiavacci asked that a motion she made under Discounted Rate Proposal be corrected to read that Bishop's proposal be forwarded to the city council without recommendation. Batchelor made a motion to approve the minutes as corrected; Chiavacci seconded and the motion passed unanimously. COMMUNICATIONS Oral: Jim Black, a resident of Northpoint, expressed concerns about the quality of his reception. Henderson explained that the fiber optic link from Sunnyvale will be operating on April 1 and that many transmission problems would be solved, since fiber is not subject to atmospheric conditions. Krey asked Black to come back to the committee after April with a report on his reception quality. Written: There were none. OLD BUSINESS Discounted Rate Proposal: Bishop presented federal government: definitions of disabled and elderly and revised his estimates to come up with 71 Cupertino residents who would be eligible for his proposed 50 to 80 percent cable discount. He said an additional 136 people could be eligible by 1995. Wincn and Huntsman offered research indicating that out of eight other cable systems in California, a 15 percent discount was the highest offered and many had no discount policy. Henderson explained that a lower rate for basic only service will be offered by TCI in April. The $11 per month cost will cover broadcast and PEG channels. Those now receiving the 15 percent discount would continue to do so, but no additional discounts would be given. The committee expressed concerns about government agencies setting fees for private companies and about TCI having to qualify eligible applicants for discounts. Bishop said he was only asking that the discount for very low income elderly and disabled be a negotiated item. He brought up other utilities and the free services offered to disabled people. Huntsman said those services are required by law. Chiavacci made a motion to accept the recommendation of the subcommittee to continue TCI's current 15 percent discount as stated in its written report. Batchelor seconded and the motion passed unanimously. The committee thanked Bishop for his efforts and suggested he could appeal their recommendation to the city council. e Status of Refranchising Effort: The committee received written recommendations from subcommittees on education/1-Net and access It was agreed members would study the recommendations before the next meeting and discuss them in March. Wincn and Huntsman will present technical recommendations; customer service recommendations also are due. The committee also requested recommendations from Barney on the access program. Chiavacci brought up the composition of the negotiating team and suggested Huntsman represent the committee because of his negotiating experience. Wincn also offered his services. Krey explained the committee's role ac an advisory body, saying its only duty is to present clear, negotiable recommendations to the council and then to ensure that those recommendations, once approved by the council, are addressed during negotiations. She stressed that the committee is not negotiating the refranchise. The committee discussed the possibility of having two representatives present during negotiations. Krey said she would check with the city manager. Cluavacci made a motion to approve Huntsman as committee representative; Marble seconded. The motion passed with Chiavacci, Huntsman and Marble voting aye;Batchelor and Wincn voting no. Chiavacci said she talked with consultant Kathleen Schuler who would be willing to discuss cable issues with the committee for no charge. Members asked Chiavacci to find out if Schuler could meet with them at City Hall on Wednesday, Feb. 24, at noon. All recommendations from subcommittees should be available by then. In discussing the refranchising timetable, the committee decided to try and stick to the one prepared by the deputy city attorney. Grants Program: Chiavacci made a motion to approve the draft grants application with minor amendments. Batchelor seconded and the motion passed unanimously. Henderson will try to publicize on TCi system; a notice will go in the Scene and on The City Channel. Fish will post notice at De Anza. NEW BUSINESS Review of Parliamentary Procedure: Members agreed to add a bit more structure to the meeting and asked chairman Wincn to cut them off when they wandered from the topic. Chiavacci suggested parliamentary procedure be followed, with a motion and second on the floor, discussion following and a vote then taken. Report from 'TCI: Henderson passed out monthly statistics and said the I-Net link to Monta Vista would cost about $3,000 to repair. He said he would like to earmark funds for that in the 1994 budget. Committee members objected and reminded Henderson of the 1980 franchise agreement. Huntsman made a motion to recommend the I-Nets for both Monta Vista and Portal be completed as soon as possible. Batchelor seconded and the motion passed unanimously. Henderson said he would move quickly to provide the hookups. Henderson also spoke about the new TCI basic and expanded basic packages and said information and definitions about the new services would be forthcoming. The new channel lineup will mean public access will be on Ch. 16; government access on Ch. 18; educational on Ch. 30. Channels will be the same in Sunnyvale. Huntsman asked what publications the city subscribes to for cable news. Krey said Multi- Channel News was the main one and up to date legal information was provided by several governmental sources, including the League of California Cities. Huntsman suggested looking into other publications. A discussion of subscriptions to will be on March's agenda. Report from City of Cupertino: Krey pointed out the memo she wrote to committee members regarding FCC activities on the new cable bill. She added Cupertino to a list of 138 other cities as co-filers of comments to the FCC regarding rate regulations. She said cities could file individual comments with the FCC and asked committee members to consider that at any time. e ' Report from De Anza College: Fish said new equipment will be ordered and asked for a 'copy of the current fixed asset list. He said he intends to log the number of PSAs produced for the committee, as well as the outlay of tapes. The Cupertino news show has three segments already shot and three anchor people signed up, with completion of the show slated for the end of February. Committee members stressed the importance of scheduling an air date for publicity purposes. Barney said De Anza College is collaborating with ti.e College of San Mateo and San Francisco Community College to bring live classes on the air and will be working on joint grants for bringing this TV approach to teaching. Regarding a request from producer Grodt, committee members agreed to consider, in March, reimbursing the college for up to 10 Hometown Video entry fees. Report on I-Met: Marble offered a summary of the I-Net by De Anza engineer Bill Levan. She said she was working with the college and the school districts to coordinate a hands-on demonstration of the I-Net for educators. Committee members asked her to work out details and report back. It was agreed the demonstration should take place at a school, probably Cupertino High School. Henderson agreed to coordinate details for the drop. ADJOURNMENT Marble made a motion to adjourn the meeting at 9:40 p.m.; Batchelor seconded and the motion passed unanimously. The next Cable TV Advisory Committee meeting will be on Wednesday, March 3, at 7 p.m. ATTEST: APPROVED: City Clerk V C himan CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting March 3, 1993 i NMgUTES CALL.TO ORDER The meeting was called to order at 7:01 p.m. by chairman Mike Wincn. ROLL CALL Present: Wincn, Len. Batchelor, Jane Chiavacci, Laird huntsman (arrived 7:16 p.m.) and Carol Marble. Staff: Donna Krey De An.-?a College: David Barney and Ron Fish Guests: Linda Grodt and Donna Yeager APPROVAL OF FEB.3, 1993 NED" TES Chiavacci made a motion to approve the minutes as written; Marble seconded and the motion passed unanimously. COMMUMCATIONS Oral: There were none. Written: Wincn distributed copies of last month's mayor's luncheon report; Krey distributed copies of letters from residents complaining about TCI's new basic entry level service. The committee asked Krey and Batchelor to draft a letter to TCI and the FCC asking that current basic subscribers be grandfathered into the new plan, which should apply only to new basic subscribers. OLD BUSE4ESS Status of Refranchising Effort: Wincn went over technical recommendations and Barney delivered input on public access. The committee decided to conduct a special adjourned meeting March 24 at 4:30 p.m. at City hall to discuss only the recommendation package. Members will have any other suggested recommendations to Krey by March 19. Krey will put together customer service recommendations based on other city franchises. The committee also discussed length of franchise and decided that should be determined by what TC1 can offer the city in the technical area.. Members agreed the franchise should include review opportunities every three years for the subjects of technology, customer service, performance standards. huntsman was asked to summarize elements in the current franchise that wo4!d h„desirable to retain. Barney was asked to provide a model of what a good access facility needs to operate. The need for publicity was brought up and Krey suggested the committee consider a subcommittee for access publicity and promotion. The idea will be agendized for the regular April meeting. i Negotiating Team: Chiavacci made a motion to appoint Wtncn as the alternate CTVAC representative for refranchise negotiations;Marble seconded and the motion passed unanimously. Review of Timetable: Committee members agreed to try and have recommendations ready for the city council by the April meeting, which is consistent with the proposed timeline. NEW BUSINESS Consideration of reimbursement for Hometown Video entries: Fish explained that the cost of entering 10 programs in the contest was S290. Marble made a motion to reimburse the college for the 10 entry fees;Batchelor seconded and the motion passed unanimously. Considerations of subscriptions to cable publications: Krey presented a copy of Multichannel News, which is received each week by the city for $58 a year. Huntsman said recently published examples of other cable newsletters offering a more legal point of view were coming in the mail and suggested the committee wait to review those before deciding on whether or not to subscribe to any other publications. Consideration of this matter will be agendized in April. Request from Martin Bishop for addendum: Huntsman made a motion to support Bishop's request; Marble seconded and the motion passed unanimously. The request is that the committee state it is not opposed to TCI offering a higher discount rate than 15 percent for low income disabled and elderly. Discussion of Kathleen Schuler's services: Chiavacci said Schuler was not able to attend the CTVAC meeting, but she would call and invite the consultant to the March 24 meeting. If Schuler cannot attend, committee members agreed to forward recommendations to her for her comments. Report from City of Cupertino: Krey reported the new grant forms are complete and there are copies in her office and at the TV Center. She said departments were working on budgets and asked committee members for input on items they wished to see included. Chiavacci indicated a need for conference money so that the committee could have a representative at the annual NFLCP meeting. Krey also spoke about the League of California Cities' unified response to the F7C on rate regulations and offered a copy of the complete comments forwarded to the FCC. Report from De Anza College: Fish reported on new equipment purchases at the college and said the goal now is to phase in High 8 systems. The committee agreed that $600 of the next quarterly payment to De Anaa be used to reimburse the college for two new camera cases. Report on I-NET: Marble said the I-NET demonstration will take place at Cupertino High School and educators were very positive about the idea. They are working on a date for the event. The elementary school district has requested the I-NET be connected at the district office, rather than at Portal School. Marble said TCI is looking into the feasibility. Report from TCI: Krey passed out a written report from Henderson, who was attending another meeting. ADJOURNMENT Marble made a motion at 9:10 p.m. to adjourn the meeting to March 24, 4:30 p.m. at City Hall;Huntsman seconded and the motion passed unanimously. AT.TE APPROVED: I � city Clerk ( J Gh rperson c CABLE TELEVISION ADVISORY COMMITTEE Regular Adjourned Meeting March 24, 1993 MINUTES CALL TO ORDER The meeting was called to order at 4:37 p.m. by chairman Mike Wincn. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiavacci, Laird Huntsman (arrived 4:42 p.m.) and Carol Marble. Staff: Donna Krey De Anza College: Ron Fish APPROVAL OF]MARCH 3, 1993 MINUTES Batchelor made a motion to approve the minutes as written; Marble seconded and the motion passed unanimously. COMMUNICATIONS Oral: There were none. Written: Krey distributed reminders to committee members who have not yet filed FPPC forms. Wincn passed out a summary of a terms and agreement document provided by Kathleen Schuler for the city of Honolulu. OLD BUSINESS Recommendations for Refranchising: Huntsman stated that recommendations should not be considered before an overall plan for renegotiations has been developed. He submitted a 35-page proposal from the legal firm of Miller & Holbrooke in Washington D.C. which he had requested. Committee members said there was a plan in place; Huntsman said it needed to address a full scope. Wincn suggested the meeting proceed as planned, with committee members.. discussing the draft recommendations document and before the next' neeting Huntsman could- develop a short statement or list of objectives for the committee.` Huntsman agreed to have this by the April meeting. The committee made the following changes to the draft recommendations document: Length of Franchise--added nine years, not to exceed 15 years, and included performance evaluations along with review and possible revisions occurring every three years. Customer Service--on the late fee policy, changed "a longer period of time' to say "it least 31 days." On planned .interruptions, added the example ,of notification on the cable company's character generator. Added another bullet for installation requir-,ments. Technical Standards--Added technical standards must exceed FCC minimum levels on second bullet under this category. Deleted last line of fourth ,bullet. Agreed to add three of the Schulet document recommendations concerning a development fund, cable operator upgrades and emergency override. t I-NET--Added "Within the first year of the contract" to the beginning of the list of recommendations. Moved sixth bullet to follow third bullet. On fifth bullet, deleted the words "parent company" and changed "other TCI-owned" to the word "neighboring." Deleted De Anza College in seventh bullet and added 12th grade. in last bullet, deleted city of Cupertino reference. Public Access--Deleted first two bullets. Added bullet for "Full funding of government channel." Added second bullet for the idea of having "10 percent of available channels as PEG channels, with the city deciding their use, which covid include authorizing the cable company to use the channels until PEG was ready to claim thew." Also on public access, moved informational video recommendation to customer service section. Reworded bullet on public relations program to read "TCI will provide funding for..." Deleted bullet about annual grant for social problem. Added "the access operation" to following bullet. Deleted bullet about regionalization. Added $140,000 annual amount to last bullet regarding access director salary. Throughout discussion of written recommendations, the committee agreed that a section on Performance Standards was needed and decided to discuss that category at the April meeting. Krey will make changes to the draft document for the April meeting. ADJOURNMENT Chiavacci made a motion at 7:20 p.m. to adjourn the meeting; Wincn seconded and the motion passed unanimously. The next meeting will be April 7 at 7 p.m. in City Hall, conference room A. ATTEST: APPROVED: i City Clerk V Ch rperson y CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting May 5, 1993 MINUTES CALL TO ORDER The meeting was called to order at 7:05 p.m. by chairman Mike Wincn. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiavacci, Laird Huntsman and Carol Marble. Staff: Donna Krey, Don Brown, Cheryl Kershner De Anza College: Icon Fish TCI Cupertino/Los Altos: Daryl Henderson Guests: Linda Grodt APPROVAL OF APRIL 7, 1993 M114UTES Chiavacci made a motion to approve the minutes as written; Batchelor seconded and the motion passed unanimously. COMMUNICATIONS Ond: Grodt informed the committee that two Silicon Kids shows were named finalists in the 1993 RACE Awards. She also stated that the program will air on Milpitas access. Written: Krey made two supplements from Multichannel News available to the committee. The supplements dealt with cable and telco partnerships. Legal Overview of Cable Act and Refranchising: Deputy City Attorney Kershner distributed a summary of the 1992 Cable Act and highlighted provisions pertaining to refranchising, including rate regulation, customer service, must carry and retransmission and PEG channels. Huntsman said the committee should comp up with detailed information on good technical standards, as well as a definition of its relationship to De Anza College. He also said a review of the city's current agreements is necessary. Chiavacci asked Kershner if she would recommend hiring a consultant to aid in refranchising. Kershner replied that the Cable Act was complicated, but very straightforward and that the city attorney's office was comfortable with it and could competently negotiate for the city She also said Cupertino would be better off without a consultant because city officials are closer to the needs of the community. Kershner noted that according to the legal timeline, city negotiations with TCI should begin no later than August 1993. The committee agreed to wait until August to start that process since more regulations from the FCC would be available by then. OLD BUSINESS Status of Re-Franchising Effort: Marble submitted three additional recommendations for negotiation dealing with the I-NET/Educational areas. It was agreed to incorporate the first one with an existing recommendation and add the other two. Chiavacci made a motion to send the finalized recommendations to the city council; Marble seconded and it passed unanimously. Krey will present a report on May 17, accompanied by background information. The report will indicate that the committee will do more work on defining technical standards and issues about De Anza College. The committee will look at FCC standards in July. Henderson said he would try to have TCI engineer Mark Businius available for the July meeting. Wince distributed copies of comments provided by consultant Kathleen Schuler on the committee's recommendations. He said Schuler would like to respond more fully at a later time and would also consider attending a meeting. The committee agreed to forward the comments to the negotiating team. The timeline was previously addressed by Kershner. NEW BUSINESS Legal Overview of Cable Act: Taken out of order and discussed earlier. Approval of Grant Proposal from Able Cable: Chiavacci expressed concern that no new producer had applied for the grant funding. Krey said the committee could have a goal next year to provide grant money to a new producer in Cuper•ino. Chiavacci said the goal this year was programming for the disabled and the Able Cable proposal fit the criteria. Batchelor moved to accept the proposal subject to receipts being submitted; Marble seconded and the motion passed unanimously. Discussion of Cogswell College as Access Site: This item was continued to give Henderson time to calculate a cost estimate. BACE Ticket Reimbursement: Grodt saic the committee has in the past paid for RACE tickets for finalists' guests and requested reimbursement of$33 for one guest. Huntsman moved to make the reimbursement; Marble seconded and the motion passed unanimously. Public Access Pros Report: Chiavacci said she has noticed a deterioration in all three access charnels over the last few years, with the City Channel having to deal with budget cuts and the educational channel now being used primarily as a revenue source for the college. She said she has seen inaccurate and outdated programs on the access channel and it appears there is less usage of the channel than there was in previous years. Other committee members raised questions about De Ana's philosophical commitment to access. Fish produced a log showing there were 22 active producers in .April and 16 new shows were generated that month. Committee members asked for a list of producers and the shows that are current. They also asked Fish to let them know when there were scheduled producer meetings so that they could attend. In turn, Fish asked members to provide better direction on various access policies and procedures. Fish and Chiavacci will meet together at a later date. REPORTS De Anza: Fish reported the installation of two new monitors and said he will purchase equipment to replace the things in Edit C. He said he is interested in seeking ways to promote the channel and welcomes ideas from the committee. Henderson offered TCI's help with promotion. On the next Cupertino news show, Fish is planning a documentary-style segment on public access. Krey suggested he excerpt that segment and make it available in the library. Fish also said he has begun to set up the library of original music and he will be producing the upcoming show on De Anza Day. He concluded saying that Sunnyvale has abandoned plans for a public access program. Batchelor offered to contact Jun Webb in Sunnyvale to find out the reasoning behind the decision. The committee discussed the merits of pooling access resources. The Sunnyvale situation will be on the agenda in June. I-NET: Marble explained the I-NET demonstration will be postponed until August when the system has been completed and tested. She also said Jerry Prizant from the Cupertino school district will read a statement to the committee at its June meeting on original plans for the I-IVET. City of Cupertino: Krey reported on the trouble that the government and access channels have had with the TCI-San Jose lineup, including channel changes with no notice to viewers. She said the city is working with the company to remedy some of the problems. She summarized the TCI press conference she attended with Batchelor and Huntsman and reminded committee members about the CREST awards. She also reported on The Better Part receiving a Golden Rule Award from J.C. Penney. TCI: Henderson said the system lost 66 basic subscribers and 97 premium viewers, but pay-per-view was up. He reported that a meeting will soon take place with engineers at De Anza to discuss v;ho should be adjusting equipment. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 9:53 p.m.; Huntsman seconded and the motion passed unanimously. The next meeting will be June 2 at City Hall. ATTEST:? / APPROVED: City Clerk hairperson J CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting June 2 , 1993 MINUTES CALL TO ORDER The meeting was called to order at 7 :05 p.m. by chairman Mike Wincn. ROLL, CALL Present : Mike Wincn, Len Batchelor and Jane Chiavacci Absent : Laird Huntsman and Carol t4arble(sick) . Access Coordinator: Ron Fish DeAnza College: David Barney Guests: Linda Grodt; Don Yeager TCI ' s General Manager, Daryl Henderson had to attend a meeting elsewhere. APPROVAL OF MAY 5, 1993 MINUTES Chiavacci made a motion to approve the minutes as written; Batchelor seconded and the motion passed unanimously. COMMUNICATIONS Oral: Chairman Wincn reported that Jerry Prizant was unable to attend, but had advised that all Cupertino Schools would be wired by the end of summer, and apparently Jerry Prizant ' s consultant contract was not being renewed. Written: Letter from Darryl Stow was noted absence of TCI representative prevented an answer being available. Linda Grodt made available a clipping regarding joint access operations in Los Gatos and Saratoga. Also a copy of "MEDIUM" reporting that the Alliance for Community Media (formerly NFLCP) plans to challenge the FCC Rules for PEG Access . Linda Grodt was congratulated on receiving the Bay Area Cable Excellence "Fade to Gold" award in the Children ' s Shows category for "Silicon Kids". OLD BUSINESS Status of re-Franchising Effort: The Committee reviewed the written material in the package and continued any further action to the July Meeting. Access publicity plan discussion: Ron Fish advised that the next edition of "Cupertino Nev:s" will feature a demonstration by TCI of how to use the Converter box, and also information on the Community Access Channel and facilities . Chiavacci and Fish will meet to discuss Access Publicity planning and how the Committee may provide Ron with more guidance on outreach and recruiting new producers. Discussion of Cogswell College as access site. Daryl I-tenderson was to give an estimate of the cost of providing a headend from Cogswell College. Continued to the. July meeting. NEW BUSINESS Consideration of canceling summer meeting: After discussion it was decided to meet in July but not August unless Franchise Renewal Negotiations require a meeting. Motion by Chiavacci not to meet in August; second by Batchelor and motion passed unanimously. Alliance for Community Media (formerly NFL,CP) Conference: Since no Committee members were able to attend motion by Chiavacci second by Batchelor to find a way for Ron Fish to attend the Conference in Atlanta. Report on Sunnyvale access program: Batchelor presented a written report and solicited input from Don Yeager who has been working with Sunnyvale residents interested in Access, Friends of Access Channel Tv in Sunnyvale. Don Yeager believes there is only about 25% of the $450, 000 put up by TCI for capital expenditures that has not been claimed yet. Sunnyvale allowed TCI to provide the $450,000 in lieu of providing any access facilities . REPORTS I-Net/Educational effort. Since Carol Marble was sick matter was continued to July meeting. City of Cupertino: Donna Krey was attending City Council Budget Hearing. TCI Committee accepted TCT written report. DeAnza College(Ron Fish/Dave Barney) : Ron Fish submitted his written report and he and Jane Chiavacci on the meeting that they had, and Jane reported that she sees an improved attitude on the part of the producers, and it was suggested that we should encourage more ethnic understanding and cultural exchange in programming. David Barney suggested that we should look to more local origination type of programming and confirmed that this had been discussed at a meeting attended by Ralph Steinke, David Barney, Don Brown and Donna Krey, at which the College representatives had re-affirmed the College District' s interest in continuing with Access programming and cablecast. ADJOUNMENT Batchelor made a motion to adjourn the meeting at 8:04 p.m. ; Chiavacci seconded and the motion passed unanimously. The next meeting will. be July 7 , 1993 at City Hall . ATTEST: APPRCVED: City Clerk J : M. Wincn, Chairman CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting July 7, i 993 MINUTES CALL TO ORDER The meeting was called to order at 7:09 p.m. by chairman Mike Wincn. ROIL CALL Present: Wincn, Len Batchelor, Jane Chiavacci, Laird Huntsman and Carol Marble. Staff: Donna Krey De Anza College: Ron Fish and Dave Barney Guests: Linda Grodt APPROVAL OF.TUNE 2, 1993 MINUTES Marble asked that the word "been" be inserted between "had" and "advised" in the second sentence under Oral Communications. Chiavacci made a motion to approve the minutes as corrected; Marble seconded and the motion passed unanimously. COMMUNICATIONS Oral: Marble reviewed concerns expressed by Jerry Prizant, educational consultant for CUED. Concerns dealt with TCI's past promises relating to installing Cable in the Classrooms and the confusion resulting from a lack of communication between the company's marketing and technical staffs. Other concerns included CUSD redoing electronic bids and construction delays, as well as the disappointment of teachers in not being able to have all classrooms wired for cable. She said Prizant was recommending that a TCI contact person be appointed as a liaison with the schools. Marble added that any agreements be in writing with appropriate timelines and penalties for non- compliance. Written: There were none. OLD BUSINESS Status of Re-Franchising Effort: Krey said a strategy meeting among the city negotiating team would be held Aug. 12 at 2 p.m. and she was writing a. letter to TCI to suggest dates for the first refranchising meeting. She also noted that the FCC has pushed back the date to certify cities for rate regulation. The new date is Oct. 1. Access Publicity Plan: Fish distributed a proposal for promoting the access channel. Ideas included publicizing a weekly news show featuring Cupertino stories, having regular program notices or schedules in the city's weekly newspapers, sponsoring T-shirt giveaways for viewers, creating Iiterature about the channel that would be mailed with TCI bills and producing a 30-second access infomercial to run on such channels as MTV and TNN. He said TCI has agreed to both the mailing and the infomercial and is willing to work on helping with access promotion. 1 9 Page 2 Committee members supported the proposal and Chiavacci and Marble agreed to help on various aspects of it. The plan will begin as soon as possible. Discussion of Cogswell College as Access Site: This item was continued to September since Daryl Henderson was not present. NFI,CP Conference: Krey suggested De Anza use $1,000 out of the $40,000 it receives from the city to fund the access director's trip to Atlanta. Barney said that money was budgeted for other things. Committee members felt the city has funded the access director for this trip in the past and the trend should continue, at least for this year. Krey said the committee's travel and meeting budget is earmarked for committee members and allocating it to a De Anza College employee was not an appropriate use of public funds. She said she had spoken to both the city manager and the finance director and that the city would not use the funds in this way. Barney suggested splitting the cost between the city and the college. Krey said the city would still be using public funds for a college employee. Following discussion on all sides, Huntsman, made a motion to appropriate $500 to help defray the cost of sending Fish to the conference. Chiavacci seconded. Krey said the check would not be cut, but the committee could appeal the matter to the city council. The committee voted 4-1 to approve the motion. Wincn cast the dissenting vote. Krey said she would write a staff report and place it on the council's agenda July 19. Committee members said they would attend the meeting and speak in favor of their recommendation. NEW BUSINESS Presentation by TO Representatives: The committee welcomed six representatives from TCI--Wendy Sefton, local office manager; Mark Bisenius, director of engineering; Tom Lacey, general manager; Rebecca Haugh, government and community relations manager; Sherry Bala, area business manager and Stefen Bucek, manager of local origination and access for TCI. Sefton began by giving a report on the local operation and distributed information on channel lineup with three new must-carry stations, a profile of TCI, promotional material on Pay- Per-View and a new subscriber coupon book. She said the Cupertino TCI office is making its Digital Music Express service available to customers and that it is working on a power supply battery replacement project to ensure power on line equipment as a way to minimize outages. Lacey gave an overview of the TO system, mapping out new service areas and describing changes occuring in the industry. He spoke about technical upgrades involving fiber optics and digital compression, saying that such advancements will alter the way people use their televisions. Lacey said TV viewing would be "on demand," with viewers able to choose from an extensive menu what they wanted to watch, as well as when. The new cable bills will look similar to present telephone bills, with subscribers paying "a la carte" for services used. Responding to questions from Wincn and Huntsman about plans for new technology, Lacey said TCI will be forced to provide the best service and the latest technology if it expects to stay competititive with other television providers. Bisenius explained that fiber to the curb probably would not occur for another five to 10 years, however, fiber links have been installed within the system. Compression., he said, will begin first with the satellite technology, but is expected in the cable industry at least by 1995. TO also is looking at interactivity and wiring all 250 public schools in the south bay, at a cost of$3,2.00 per school. Wiring individual classrooms, Lacey noted, would be too cost prohibitive. Page 3 In answer to a question by Barney regarding a single position for all educational channels, Lacey replied that TCI is looking at a standard lineup for its whole system; but with such diverse systems, it will not be easy. Krey asked how merging the Cupertino office with San Jose will affect the local community and Lacey replied customers would receive much better service. There will be telephone lines open every day, all day, even holidays, where subscribers may call about any issue, including technical problems. Greater resources will be available, including construction crews, a drafting and design department and people to make followup %--1,11,s. Batchelor asked if the two Cupertino systems would ever become one. Lacey said there is no advantage in keeping them separate, however, with such different technical systems, it is difficult to merge the two and would probably only happen at a much later date. Marble expressed her concern about the I-NET and Cable in the Classroom problems and was told Haugh will act as the liaison with the schools. Krey was also told to call Haugh when the City Channel experiences technical problems. Chiavacci asked about local access beroming lost in the myriad of future programming options and Lacey said with all the new channels, there would be more opportunity for local access productions. Bucek emphasized his support of access, saying that it gives each system its own personality and its power lies in being able to offer news that is important to the community. TCI's new megasystem under the San Jose office directed by Lacey will. have 300,000 subscribers. REPORTS City of Cupertino: Krey informed the committee that Laura Newman would be available in September to attend meetings with her and take and transcribe minutes. She said the council approved the committee's budget and she spoke about the state budget impacts on the library. TCI: Sefton presented the report earlier in the meeting. De Anza College: Fish talked about installing a new dub rack for producers and ordering an edit controller for Edit C. He said Edit A is now configured as 3/4-inch Umatic or Hi8 to Hi8. Fish also said he has come up wit} goals for the year which include attracting new viewers, recruiting five new producer groups and improving the technical quality of the programs. A description of these goals will be included in the September packet. I-N>E:T/Educational: Marble said it looks like TCI will not make its July 15 deadline for installing the I-NTET cable at the sites indicated in the present franchise agreement. She is planning to talk to Henderson and ascertain the status of the project. ADJOURNMENT Marble made a motion to adjourn the meeting at 9:53 p.m.; Chiavacci seconded and the motion passed unanimously. The committee will meet next on Sept. 1. ATTEST: APPROVED: J,. Citv Clerk ChiWperson ti D a_ a' CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Sept. 1, 1993 MINUTES CALL TO ORDER The meeting was called to order at 7:01 p.m, by chairman Mike Wircn. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiavacci and Carol Marble. Absent: Laird Huntsman Staff: Donna Krey, Laura Newman De Anza College: Ron Fish TCI Staff: Daryl Henderson, Tom Lacey, Stefan Bucek Guests: Sam MacNeal, resident;Linda Grodt, producer; Mike Betz, Cupertino Courier A11PROVAL OF JUULY 7, 1993 MINUTES Marble asked that the words "cable in the classroom" be inserted in the second sentence under Oral Communications. Also in the fourth paragraph on page 3, include the words "as well as cable in the classroom" after I-NET. And under I-NET/Educational under REPORTS, insert 1- NET" between installing and cable. Batchelor made a motion to approve the minutes as corrected; Chiavacci seconded and the motion passed unanimously. COMMUNICATIONS Oral: Introductions of guests in the audience were made. Sam MacNeal, a resident of Cupertino, stated he had last been at a meeting three years ago and wanted to see what progress had been made since that time. Linda Grodt distributed information she picked up at the NFLCP conference held in Atlanta which included pamphlets on re-franchising. She also passed around a newspaper clipping from 10 years ago about the access channel and said the Saratoga News prints a copy of its public access channel lineup of programs which she would like done in the Cupertino Courier. Written: Donna Krey distributed copies of articles from the San Jose Mercury News regarding the new cable rules and the new laws on must-carry and retransmission. Krey also read a short letter from former access director Suzanne Orcutt who is now working for Stanford University. NEW BUSINESS TCI briefing on Cable Act effects: Daryl Henderson introduced Tom Lacey, general manager of TCI, and Stefan Bucek who gave an overview of the re-regulation rules that have gone into effect since the new Cable Act was enacted. Materials from a recent meeting were distributed which included the new channel lineup cards, a comparison list of the old Cupertino/Los Altos charnels versus the new ones and what changed, a sample of a benchmark procedure. lie went on to state that the only broadcast channel they have not reached an agreement with is KPIX (Channel s). If there is no agreement by Oct. 6, TCI will drop the station from its lineup. He feels there will be agreement prior to that time and this is an example of what could happen. Page 2 Krey asked for information that could be disseminated to Cupertino customers when there are calls about rates for the San.lose system and the Cupertino channel, which costs less than the San Jose system. Bucek informed her that the difference is not due to the number of subscribers, but the number of channels that are carried on a system. Rates will go down for households with additional outlets. MacNeal asked why certain promotional channels were included in the basic rate formula. Bucek responded, saying the formula was calculated on system capacity, not content. Discussion was held on some of the various aspects of the new Cable Act. If a city elects to certify, it would become the agent for basic rate regulation. Expanded basic will continue to be regulated by the FCC. Iacreases in rates will be tied to the annual CPI. Lacey stated that the access channels remained in present channel locations. Educational channel positions were also preserved. Ron Fish expressed concern about the possibility of channel realignment. He has a publicity campaign planned and would like some reassurance that the channels will not change in the near future. He was assured there were no plans at this time to realign the access channels. Krey asked TCI whether anymore must carry channels would be added. She was assured that if there was, there would be a 90-day period for processing. Daryl Henderson was asked to provide information about the amount of franchise fee money lost by the city since cable bills will be going down. OLD BUSINESS Status of re-franchising effort: Krey informed the committee that the first meeting with TCI on the re-franchising negotiations was held. It was agreed not to discuss the negotiations until both parties agree to the disseminate any information. Some of the other items discussed were the possibility of including a community member at future meetings where specialized issues were discussed, such as educational concerns. Technical issues wiil be the topic at the next meeting which is set for Sept. 9. Negotiators also agreed to meet twice per month and to keep the meetings to approximately 2 hours in length. Publicity for Public Access: Jane Chiava.cci reported that the Cupertino Courier will be running the Fall lineup for public access beginning this month. Ron Fish also reported that he had been in contact with one of the reporters from the Courier and stories about access programs and producers would be forthcoming. I-Ie also said TCi would continue running a PSA about access on a .rotation basis. Fish also distributed T-shirts to the members displaying the new logo. Discussion of Cogswell College as Access Site: Winch reminded Henderson about this item which had been discussed at a previous meeting_ The committee had requested cost estimates for moving access operations from De Anza College to Cogswell College. Henderson will provide cost breakdowns at the next meeting. NEW BUSINESS Discussion of TCI representative for educational cable talk: As a result of the city meeting with educational representatives, the idea of having a TCI spokesman discuss new trends in educational cable was brought up. The purpose of the meeting would be to find out what's out there for educators in the way of cable in the classroom. October 13 was tentatively set for the presentation. Henderson will confirm the date and speaker with Marble, who will then notify the educators. Page 3 Discussion of report required by council: Len Batchelor presented a draft report to the committee which had been requested by Councilmember Goldman to explain the relationship between the city and De Anza College and the benefits of the public access program, the number of citizens involved, what might be lacking, what makes it successful. After discussion, Krey was asked to edit the report for presentation at an upcoming council meeting. REPORTS TCL Henderson reported on two recent power outages that occurred in Cupertino. He said there was a toll free number for contractors to use during construction. Publicity for planned outages was felt to be slightly lacking. Henderson said they would be working on a better way to get the word out. He also talked about the tremendous increase in the number of calls being handled by TCI due to the Sept. i changeover. He said the staff is working very hard to respond to the calls within the specified time. Premium channels were down 20 during the past month. A copy of a "Converter Training Tape" will be provided for possible use on The City Charnel. Henderson also repotted that a purchase order has been issued for the I-NET project, for M.onta Vista, Homestead and Portal school sites. The status at Cupertino High School was also discussed. De Anza College: Fish informed the committee that every Tuesday at 6:30 p.m. access runs TCI information. He said that this information had included the converter training tape and could provide notice of planned outages. He also talked about the acquisition of the new video toaster which will reside in Edit Suite A. All of the new equipment should be installed by the end of the month. Training sessions for all the producers will be scheduled. Fish also told the committee about his trip to Atlanta for the NFLCP conference. He said the one common problem among all access channels is how to attract viewers. fie also picked up a lot of valuable information and expressed his hope to attend again next year. I NET/Educational: Carol Marble expressed her gratitude to Dave Barney and Bill Levan for their help in putting together all the information which was provided to Don Brown at a recent briefing on I-NET and educational issues. City of Cupertino: Krey informed the committee about The City Channel's involvement with the upcoming election. The first phase will be a three-minute platform from each candidate. These will run throughout the month of October through the election. The second phase will be live coverage of the candidates' forum that is sponsored by the League of Women Voters and AAUW, which is mid-October. The third phase is a special show where the candidates would meet with the media and have an informal exchange of ideas and question and answer type of event. This is a tentative program and it is hoped it will occur. On Election Night, there will be updates on the race. ADJOURNMENT Marble made a motion to adjourn the meeting at 9:24 p.m.; Batchelor seconded and the motion passed unanimously, The committee will meet next on October 6, ATTEST: APPROVED: City Clerk Ch ' person of a CABLE TELEVISION ADVISORY CO1%aMITTEE Regular Meeting Oct. 6, 1993 MINUTES CALL TO ORDER The meeting was called to order at T01 p.m. by chairman Mike Winch. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiavacci, Laird Huntsman and Carol Marble. Star Donna Krey, Laura Newman Le College: Ron Fish, Dave Barney TCI Staff: Chris Hernandez, Wendy Sefton Guests: Sam MacNeal, Linda Grodt, Don Yeager, Donna Yeager APPROVAL OF SEPTEMBER 1, 1993 MINUTES f'hiavacci made a motion to approve the minutes as written; Batchelor seconded and the motion passed unanimously. WRITTEN COMMUNICATIONS: Oral: Introduction of the guests in the audience were made. Don Yeager informed the committee that he had received a $5,000 grant from Lockheed. He and Ron Fish had discussed the possibility of purchasing some of De Ana's older equipment with the money. Fish said he would address this issue under New Business. Written: Linda Grodt distributed a booklet from Hawaii on their access programs. Copies of Sam MazNeal's correspondence to Krey and her response to him were distributed to the committee. MacNeal stated he did not need any further clarification He expressed concerns that there might be issues that would not be covered during the refranchising negotiations. Krey gave him a copy of the recommendations adopted by the committee for his information. Wincn stated MacNeal could address the committee next month when placed on the agenda. OLD BUSINESS: Report from TCI: Taken out of order. Since Daryl Henderson was unable to attend this meeting, Chris Hernandez and Wendy Sefton filled in for him. Hernandez distributed the TCI summary for the month of September.. Sefton spoke about the number of calls TCI received. The normal number of calls received tripled during September due to the re-regulation rules. The cost estimate for moving the access site from De Anza College to Cogswell College was approximately $16, 330. The committee thanked Hernandez for this information. Hernandez reported on the visit by State Engineer Mark Harrigan, who made comments about TCl's good maintenance and the fact that its schedules are up to date. Hernandez also reported agreement had been reached with KPIX for broadcast on TCI. Rol Page 2 Marble asked Hernandez about the paragraph in the report regarding the purchase order for the I-Net repair in Cupertino in which it stated that a purchase order was never issued. Hernandez showed the committee a copy of the purchase order and said work would be started by the end of the month. I-Net wiring will be installed at Homestead High School, Cupertino High School, Morita Vista High School and Portal School. It was suggested that Hernandez contact each of the technical people at the schools prior to installation. Wincn reported he had noticed a difference in the signal quality recently. Hernandez told him when he experienced dropouts he should immediately call Hernandez who would then be able to more easily track the cause. Wincn said he would bring a log of signal outages. Discussion of Cogswell College as Access Site: This was discussed under the TCI report. Status of Re-Franchising Effort: Krey reported that the third meeting of the negotiating team had been held and progress was being made. The team is beginning to look at the educational part of the recommendations. The TCI people wanted to wait to discuss this following the Oct. 13 meeting where TCI representatives will be getting together with the educational community to hear what their needs are. They feel t tis would help them to better address the recommendations. The next negotiating meeting is scheduled for Oct. 28. There are still major issues that need to be resolved. MacNeal expressed concern about whether the community at large knows of the existence of the committee as the group to contact regarding cable concerns. Krey informed MacNeal that when she receives calls from the community regarding cable problems, she often refers the callers to the committee. Batchelor explained that the proper procedure for cable concerns is to contact Krey. MacNeal had another concern regarding the late fee charge on TCI's bill. He was assured by both Krey and Huntsman that this issue was being discussed in the negotiations. Krey mentioned this was one of the main concerns expressed by TCI customers. Discussion of Report Required by Council: Wincn stated he had a few word changes for the report. Batchelor suggested a few corrections as well. After discussion, it was agreed that a yearly summary report would be provided to the council. The committee thanked Len for his efforts in putting together the report. Krey will present it to the. Council at its Nov. I meeting. NEW BUSINESS Approval to Sell Outdated, Unused Access Equipment: Ron Dish told the con;.:nittee about wanting to sell outdated and unused access equipment to Don Yeager. The equipment includes two 3/4" tape decks, an audio board. a monitor and some cabling and the edit controller which would be purchased by Yeager using his grant money from Lockheed. Fish would like to purchase new equipment with the money he receives from Yeager. Huntsman suggested that Fish N\,ri',e a list of equipment to be sold and submit it to the committee for its concurrence. Page 3 Huntsman made a motion that the committee allow De Anza College to take the equipment and sell it at fair market price provided that at the next meeting Fish provides a list of the equipment to be sold, including the serial numbers, and identify the equipment that will be purchased. Batchelor seconded the motion. Discussion followed. Chiavacci said she was concerned about allowing the college to sell equipment that was bought with city funds without competitive bids. Krey explained the procedure for selling surplus equipment by the city. Barney said there are similar procedures at the college for selling surplus equipment as well. Huntsman amended his motion to state that the sale be held in accordance with College procedures for disposal of used equipment. The final motion by Huntsman was that the committee concur with De Anza College's decision to sell certain used equipment at fair market price in accordance with De Anza College's pertinent regulations, provided that a list of the equipment is made public at the next meeting to the committee showing the serial numbers of the equipment sold and the identification of the equipment to be bought with the money. Marble seconded the amended motion. The motion was passed by a 4 to 1 vote(Chiavacci -no). De Anza College Report: Fish distributed copies of the Access Director's Report for the committee's information. Included with the report was a list of the active access producers and the week's program schedule. The Cupertino Courier featured three articles about public access. Krey suggested that Fish contact the city commissions about using public access. She will provide him with the names of the commissioners. TCI: This report was given earlier. I-NET/Educational Effort: Marble reported tha, Che meeting of the education people and TCI was set for October 13 at 1:30 p.m. She attended her first meeting as a member of the Educational Technology Committee which was held at the Santa Clara County Office of Education. City of Cupertino: Krey said she had requested quarterly financial reports from De Anza College in order to maintain an accurate accounting of the funds provided by the City to the college as part of the tripartite agreement. The City Channel completed a new show, "Meet the Media," which was in a. question and answer- format featuring print media journalists. All five council candidates participated. The show will be aired throughout the month of October. The City Channel will also be airing the League of Women Voters' candidates forum which will be held October 12. Election Night returns will be aired until midnight. ADJOURNMENT Huntsman made a motion to adjourn the meeting at 8:35 p.m.; Marble seconded and the motion passed unanimously. The committee will meet next on November 3. ATTEST: APPROVED: City Clerk T� C 1rperson � a r CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Nov. 3, 1993 MINUTES CALL TO ORDER The meeting was called to order at 7:16 p.m. by chairman Mike Wincn. ROLL CALL Present: Wincn, Len Batchelor, Jane Chiavacci (arrived 7:16 p.m.), Laird Huntsman (arrived 7:22 p.m.) Absent: Carol Marble Staff: Donna Krey, Laura Newman De Anza College: Ron Fish TCI Staff: Daryl Henderson Guests: Sam MacNeal, Linda Grodt APPROVAL OF OCTOBER 6, 1993 MINUTES The minutes of the Oct. 6, 1993 meeting were approved with one correction. Wincn said the sentence "Wincn said he would bring a log of signal outages" should be added to the second paragraph on page 2_ Batchelor moved that the minutes be accepted as corrected; Chiavacci seconded. The motion was passed unanimously. COMMUNICATIONS Oral: Linda Grodt, producer, announced that the Milpitas public access channel will be showing her "Silicon Kids" program on a regular basis. She also said that two of her shows were finalists for WAVE (Western Access Video Excellence) awards, one of which won first place. Nk'ritten: Sam MacNeal, a resident, spoke about the letter, he sent to the Committee. He wanted to know what the committee would do as follow-up. Wincn said this information will be brought to the negotiations. MacNeal's concerti was whether TCI was complying with FCC regulations in counftng its "barker" channel amoig its basic service offerings. Chiavacci asl+ed what the next step would be in responding to Mr. MacNeal's concerns. Krey told her that TCl needs to submit its FCC form which justifies the rates that they are charging. Because the city of Cupertino is certified, TCI must do this by November 15. The city will receive the form and analyze the data. At that time the city can ask "Cl how much profit it gets from this particular channel. Krey suggested it might be possible to have MacNeal sit in on the meeting with. TCI when this subject is brought up. Krey said this issue will be brought tip when the city actually takes a look at the forms that TC1 submits. b Page 2 OLD BUSINESS Status of re-franchising effort: Huntsman informed the committee of the status of the re-franchising meetings. Krey said a technical committee was set up within_the negotiating panel comprised of Huntsman, Bill Levan from De Anza. College and Dave Carlson, the new TCI engineer. She said they are also waiting to find out what will happen at the next meeting; of the educators regarding INET, which is scheduled for Nov. 22. It was decided to hold the next negotiating meeting until after the educators met. The educators are to put together a "wish" list and specific goals that they would like io see accomplished. NEW BUSINESS City of Cupertino: Krey told the committee about the recent city council election. The two incumbents in the race had a 20-vote difference. The Registrar of Voters was to let the city know the next day what the -final outcome is. She also informed the committee that the city became officially certified Oct. 13. When the documentation was received from TCI, any two members could sit down and go over the benchmark formula. Batchelor and Wincn expressed interest ir participating in this process. Krey informed the committee that she submitted the committee's report to the city council at their last meeting. Councilmember Goldman said it wa; a good report and expressed appreciation that the committee got the report to them so quickly. Ile Anza College: Fish reported that the video toaster has been installed in the studio and has been used a few times and there has been definite technical improvement. He stated he recently hired a student employee to assist with publicity for the access channel. The new news show will be one of the projects to be advertised. It was suggested that copies of the program schedule be placed in City Hall, the library and other areas throughout.the city. TCI: Wincn gave Henderson a copy of his signal quality log for October and asked that he forward it to Chris Hernandez. Copies of Henderson's report were distributed. He told the committee one item had been added under the "Basic Service" column and that was DMX, which stands for "Digital Music Express" and is a 30-channel compact disc quality music system that connects to a.stereo. There were 4,000 less phone calls during October than in September due to the re-regulation laws, which allowed TCI to meet the requirements of answering 90% of calls within 30 seconds. They also met the abandonment rate goal of 1.8. (The FCC requirement is 3). Cable om started construction on the I-NET sites and should be completed by the end of the week. Henderson told the committee that 105 homes will be connected to cable at the Countrywood `l'ownhome site. TC1 is paying for the construction due to the density of the project as well as the interest. Huntsman asked that the agenda for next month include an item for the review of the TCI policy for hooking up multi-family dwellings. He wanted to research the information fair possible inclusion in the negotiations of the franchise. Page I-NET/Educational Effort: Marble was absent and unable to give a report. Krey did report that there is an Educator's meeting scheduled for November 22. Chiavacci expressed her concern about the wiring project at the various school sites and wanted to know if it would be possible for her to attend the Nov. 22 meeting. Krey said any committee member could attend and she would find out the proper procedure for noticing the meeting. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 8:29 p.m.; Huntsman seconded and the motion passed unanimously. The committee will meet next on November 2 2 at the Cable- Educators meeting. ATTEST: APPROVED: Vol./� City Clerk Aairperson CABLE TELEVISION ADVISORY COMMITTEE Regular Meeting Dec. 1, 1993 MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by chairman Mike Wincn. ROLL CALL Present: Wincn, Len Batchelor(arrived 7:11 p.m.), Laird Huntsman, Carol Marble Absent: Jane Chiavacci Staff: Donna Krey,Laura Newman De Anza College: Dave Barney, Ron Nish Guests: Linda Grodt; Mason Miller APPROVAL OF NOVEMPER 3, 1993 MINUTES Laird Huntsman made a motion to approve the minutes as written; Marble seconded and the motion passed unanimously. COMMUNICATIONS: Oral: Mason Miller, a student at West Valley College, introduced himself to the committee members. He said he was attending the meeting as part of a class assignment. Linda Grodt showed the committee the article and photo from the Cupertino Courier about her show "Silicon Kids." Written: Wing: submitted a letter to the committee in response to Sam MacNeal's letter dated November 6, 1993. He asked that his letter be made a part of the public record. The committee concurred. OLD BUSINESS Status of re-franchising effort: Krey reported that the next re-franchising meeting was scheduled for December 9. The education meeting had been held last month and it was expected that some of the topics that came out of that meeting would be discussed at the meeting. Bill Levan Nvill submit a report from the technical subcommittee which will also be discussed at the next negotiating meeting. Huntsman said Levan and Dave Carlson, of TC1, are looking at the detail measurements--signal quality measurements--that should be made at various points. Carlson and Huntsman are looking into the possibility of placing a monitor on the system which would interpret the signal finality at all times. Carlson will submit a report prior to the next negotiation meeting regarding the signal quality equipment. Page 2 NEW BUSINESS Discussion of access tape policy: Ron Fish told the committee that the college and the producers have an agreement that the college will lend brand new tapes to new producers who are supposed to use the tapes and then return them to the access department so that it can be recycled for someone else's use. This policy is not working out since the producers are not returning the tapes as agreed. Because the producers are not returning tapes, in essence the college is giving free tapes to producers without being reimbursed. He said he would like to stop stocking tapes for all producers,just enough for new producers. The producers could buy their own tapes. He has talked to the college bookstore manager and he is willing to stock broadcast tapes at the bookstore. After some discussion,the committee asked Fish to provide a copy of the current policy as well as a proposed amendment to the policy at its next meeting. Review of TO policy for hooking up multi-family dwellings: This item was continued to the January meeting due to the absence of Daryl Henderson. De Anza College: Dave Barney reported that the education channel at the college was down for a 24-hour period during the last week of classes. TCI was not being cooperative in its efforts to fix the problem. The City was requested to give any assistance it could in getting TCI to fix the problem. He wanted to go on record that this was unacceptable. The quality of the picture has been poor for some time. This is also unacceptable. He will write a letter to TCI complaining about the downtime and signal quality and submit a copy to the committee at the next meeting. Krey said the committee should also send a letter to TCI. Wincn said he would put together the letter and send it to the committee members for their input. A copy would also be sent to Dave Carlson, TCI's engineer. Fish distributed copies of his access director's report. He informed the committee that beginning December 5 there will be a banner across Stevens Creek Boulevard promoting the access channel. Business cards with the new access logo have been ordered for the producer groups. The Cupertino News Show completed its fourth show which included a piece on Martha Kanter, President of De Anza College. TCI: There was no report due to the absence of Henderson. I-NET/Educational effort: Marble said she talked to Daryl Henderson earlier in the week to check on the progress of the hook-up of I-NET to Portal School as well as the drops hooked up for the high schools. He told her that the work had been done at Portal and the only thing that needs to be cone for completion is the splicing and inspection of the cable. Tile hook- ups to the high schools are not complete. The contractors were waiting for a certain type of equipment and once it was received they ,vould be able to finish the job. Barney told the members that INET is used between Foothill and Lie Anza colleges and has been plagued with problems from the beginning. TO has not been able to resolve them. The college may have to change over to dedicated phone lines due to the incapacity of TCI having a reliable signal. He will include a reference to INET in his letter to T'Cl. Marble said the meeting of November 22 included representatives from TCI, Don Brown, City Manager. Cheryl Kershner, Deputv City Attorney, Len Batchelor. Marble, and all of the school representatives. Each school district presented a plan and specific examples to TCI. As a result of the meetir)g, it was suggested that the three school districts meet and talk about equipment and personnel requests. 'I'his information will be givcm to the negotiating team for discussion at a future. meeting with TCI. Page City of Cupertino: Krey announced that Barb Koppel is the new Mayor and she will continue to have the Mayor's lunch with commissioners beginning in January. Krey reminded the members that the Commissioners' Dinner will be held February 24. Krey told the committee members about PacBell's proposed plans for moving into the cable industry. Network construction will begin the second quarter of 1994. The plan is to first hook up the San Francisco Bay Area, Los Angeles County, Orange County and San Diego. The estimates for adding customers have been 15,000 per week. PacBell has already petitioned to carry the cable programming which is in the courts right now. Nobody thinks there will be a problem except for the phone company's riot wanting to pay any franchise fees. This is something cities will be following very carefully because the cable companies have said that if the telephone companies are exempt from franchise fees then they are going to make sure they can get that same exemption. Krey went on to state that PacBell will hook up 1.5 million homes by the end of 1996 and more than 5 million by the end of the decade. PacBell is making overtures to the city to find out how they can work together and what they need to do. She said Don Brown will be meeting with representatives of the telephone company in the near future. AWOURNMENT Marble made a motion to adjourn the meeting at 8:11 p.m.; Huntsman seconded and the motion passed unanimously. The committee will meet next on January 5, 1994. ATTEST: APPROVED: emu 71 _ /;/44//,� Citv Clerk irperson r .1 Cable Television Advisory Committee Regular Meeting Jan. 5, 1994 MINUTES CALL. TO ORDER The meeting was called to order at 7:00 p.m. by chairman Mike Wincn. ROLL CALL: Present: Wincn, Len Batchelor, Laird Huntsman, Carol Marble, Jane Chiavacci Staff: Donna Krey,Laura Newman TCI Staff: Chris Hernandez, Rebecca Haugh, De An.72 College: Ron Fish Guests: Linda Grodt; Don Yeager, Kimberley Lawrence APPROVAL OF DECEMBER 1, 1.993 MINUTES Carol Marble made a motion to approve the minutes as written; Laird Huntsman seconded and the motion passed unanimously. COMMUNICATIONS: Oral: Jane Chiavacci questioned the role of local television in case of a natural disaster in Cupertino. She has a neighbor who has expressed concern about what to do and where to get information during an emergency. Krey informed Chiavacci that the City of Cupertino has an emergency preparedness plan which is required by the state. Also, there is an emergency override system which allows the city manager to call a special phone number and override the entire TCI cable system in order to broadcast any information pertaining to the emergency. Chiavacci thanked Krey for that information and said she felt it was necessary for the committee to discuss the role of local television during an emergency. This will placed on the agenda for next month. Written: Wincn distributed a draft copy of a letter to TCI regarding the 24-hour outage that occurred on the Educatior. Channel at De Anza College and signal drop-out of the Government Channel and residential service. Chiavacci made a motion to accept the letter with the corrections suggested by Krey; Marble seconded and the motion passed unanimously. OLD BUSINESS Status of re-franchising effort: Krey reported that the next meeting was scheduled for the day following the. CTV AC meeting. She said progress is being made: on the technical side. Demands have been made to fix the technical prob:ems under the current franchise agreement. Bill Levan from De Anza College has been condw.tng a series of tests which show that some of the channels are not in compliance with FCC mininnim standards. Discussion of access tape policy - Ron Fish distributed copies of his Access Director's Aft Report which contained a draft paragraph on a new access tape policy which would be an amendment to the Producer Agreement. i•`ish reminded the committee that the college bookstore manager will sell videotapes. Ile also has compiled a list of dealers from which the producers can purchase. tapes. Page 2 The committee recommended that Fish discuss the proposed policy with the producers at their next meeting and report the results at the March meeting. NEW BUSINESS Discussion of topic for grants funding: Wincn reminded the committee that last year's topic for grants funding was handicapped, disabled and elderly people. He asked for ideas for a topic for this year. Krey said one topic discussed in the past was how to encourage new producers. Another was publicity-promoting the station more. Len Batchelor brought up the idea of environmental and energy savings ideas. Ile also talked about recycling and composting issues. The committee requested that Fish ask the producers for some ideas. The grants budget is $1,700. New grants application forms will be provided. Fish will try to schedule his meeting with the producers prior to the next committee meeting and provide feedback to the committee at its February meeting. No action will be taken on this item until the February meeting. Review of TCI Policy for hooking up multi-family dwellings: Huntsman had previously asked Daryl Henderson of TCI to inform the committee of what the policy is for hooking up multi-family dwellings. Chris Hernandez and Rebecca Haugh of TCI explained how TCI makes a decision on hooking up multi-family dwellings. Hernandez said it is a procedure rather than a policy. Several interest calls from a complex are required before representatives from the sales office will respond. A cost analysis is performed in which TCI determines how long it would take to get back some of the initial cash outlay to install the cable. Sometimes that cost is share with the owners. Another part of the procedure is whether the complex in question wants to have a bulk rate, which means everyone in the dwelling gets cable or whether its part of their rental fee or homeowners fee. A contract between TCI and the owner of the building is executed. The committee accepted the explanation of TCI's procedure. TCI: Hernandez distributed the status report from TCI for the month of December 1993. Maintenance of I-NET has been taken over by the San Jose office. Previously, the Cupertino office was able to perform maintenance on. I-NET, however, over the years the use has increased and demands for repairs have risen. Monta Vista High School is connected with the exception of one riser. Portal School is all ready except for getting a small piece of cable crossing the street. Homestead High School is all in. He is trying to coordinate with the maintenance people from the school and the contractor to determine the cable location at each site. Cupertino High School has been wired and is ready to go. A meeting between Foothill College, De Ariza College and TO has been proposed in order to discuss the best wav to use the I-NET system. Chiavacci asked Hernandez whether TCI has been getting a lot of complaints about the remote control. She feels they are old-fashioned. Hernandez informed her that TCI is continually buying new ones and old ones can be turned in for a new one. I-NET/Educational effort: Marble reported the schools were in the process of submitting their equipment and personnel requests for TO franchise negotiations. She thanked Hernandez for his efforts in performing the hook-ups at all the schools. She wanted him to be sure and communicate with Doug Fowler at the Cupertino LJnion School District and Karen Burnett at the Fremont Union fligh School District during the final stages of hook-up of 1-NET. f 1989-1994 CABLE TV ADVISORY COMMITTEE 4 of 4 (TELECOMMUNICATION COMMISSION) MINUTES Page 3 City of Cupertino: Krey reported that an Educational Task Force has been set up which consists of representat vt-s from the elementary, high school and De Anza College. They will be meeting with representatives from Pacific Bell to discuss areas of common interests in the cable industry. Also, she stated that a united effort among the cities is underway to ensure collection of a franchise fee or :,)ther fee from the telephone companies once they begin offering cable programming. The phone companies have said they do not want to pay cities franchise fees for supplying cable programming and this may lead to current cable companies protesting their payment of franchise fees to cities. Cities are encouraged to write letters to legislators asking for support in maintaining the current payment of franchise fees. The City Channel will be off the air for the first week of February due to the addition of a new switcher which will require re-wiring. Currently, Kellyn Yamada is working with the Historical Society Museum Director on an oral history of pioneer families in Cupertino. TCI provided its 393 forms to the city for review. These are FCC forms used by cable companies to justify the rates being charged for basic cable. One problem which was discovered during the review of these forms was that TCI had lumped together the cities of San Jose, Los Altos and Cupertino. The city has requested that Cupertino be separated from the other two cities, and a meeting will probably be set up with TCI for further explanation as to how they arrived at their current figures. The city will also request a 90-day extension in order to go over the forms more closely. She informed the committee that there were three applicants for Len. Batchelor's vacant seat. .Len chose not to reapply for his seat but will be available as a resource. The committee presented him with a card and gift in parting. De Anza College: Ron Fish informed the committee that there is now a permanent producer for the access news show. He said this month's news show was going to be entered in the access category for the upcoming BACE Awards. He is going to encourage all producers to submit an entry for the BALE Awards. Equipment has been ordered for Edit Suite A and installation should be completed by the end of the month. Krey asked for an inventory of the new equipment in order to issue asset tags from the city. He also told the committee that the access channel is rur_ning a new TCI show called "TCI This Week." The committee requested he provide a copy of the program for them to review. The general feeling of the committee was that this program could potentially be promotional for TCI and may not be appropriate on the public access channel. Election of New Officers: Committee members discussed several options for the rotes of chair and vice chair. Batchelor made a motion to nominate Chiavacci as Chairman. Wincn seconded. Chiavacci declined the nomination due to a stressful ai.d busy workload. Batchelor withdrew his nomination. Chiavacci made a motion to nominate Laird Huntsman as chairman; Marble seconded and the motion passed unanimously. Wincn made a motion to nominate klarble as vice-chair, Huntsman seconded and the motion passed unanimously. ADJOURNMENT Batchelor made a motion to adjourn the meeting at 8:50 p.m.; Marble seconded and the motion passed unanimously. The committee will meet next on February 2. ATTEST.': APPROVED: Cite Clerk Chairperso Cable Television Advisory Committee Regular Meeting Feb. 2, 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairman Laird Huntsman. ROLL. CALL: Present: Huntsman, Carol Marble, Donna Poggi, J.M. Wincn Absent: Jane Chiavacci Staff: Donna Krey, Laura Newman TCl Staff. Darryl Henderson De Anza College: Ron Fish Guests: Linda Grodt, Len Batchelor APPROVAL, OF JIA1 VARY 5, 1994 MINUTES Carol Marble made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. COMMUNICATIONS: Oral: Linda Grodt, producer, distributed a copy of a newsletter written by the Newark access people with an article on children's issues which mentioned her show, "Silicon Kids." Donna Krey also pointed out the article in the Scene which profiled Huntsman as chair of the committee. Written: A proposal to air Cupertino Public Access programming on Sunnyvale's empty access channel was distributed. Huntsman requested this item be placed on the agenda for discussion at the March meeting. A subcommittee comprised of Wincn, Donna Poggi and Ron Fish was put together and requested to explore any potential problems that might be encountered regarding the technical and mechanical side of the proposal. A report/recommendation will be provided for the discussion at next month's meeting. Wincn also informed the committee that TCl sent a response to his letter regarding intermittent outages in the system and the 24-hour outage at De Anza College. A cope of the letter will be included in the next packet. OLD BUSINESS Status of re-franchising effort: Krey informed the committee that at the last session of the negotiations, technical items were discussed. Concern about the I-NET problem at De. Ariza was also discussed. She will provide a log of down-times to 1'Cl at the next meeting. Bill Levan from De Anza and Dave Carlson. from 'I'Cl were to come up with a testing procedure for the system which would be acceptable to both of them. They were then going to perform the test together on the system to see if it met with FCC standards. Due. to Levan's illness, tests were performed individually. However, the results showed that TCl is in compliance with all of its signals. This is the first time in the last three months that everything has been okay. Page 2 Subjects to be covered at the next meeting will include educational needs of De Anza College and the two school districts. TO may talk about its interest in hooking up all the classrooms. F Consideration of 1994 rants olio Fish told the committee that he was not able to g policy: discuss the possible topics for the 1994 grants policy at his producers' meeting. However, he { has approached several producer groups and they have expressed interest in environmental issues. Wincn made a motion that the committee set its grants topic this year for environmental issues and any issues surrounding environmental aspects. Marble seconded and the motion was passed unanimously. NEW BUSINESS Budget discussion - 1994-95: Krey told the committee that budget work papers were going to be distributed in the next couple of weeks and she wanted to know whether there was anything the committee wished to request for the upcoming budget year. She outlined the budget procedure for new committee member Donna Poggi. Huntsman requested that discussion of committee goals be placed on the agenda for the next meeting. After discussing these goals, the committee would then be able to provide Krey with input regarding the 1994 budget. Discussion of role of local television during emergencies: This item was continued to the next meeting due to the absence of committee member Chiavacci. I-NET/Educational: Marble reported that Homestead High School has its cables all in and is up and running in the library. They are using Express Exchange. Karen Burnett from the Fremont Union High School District told her that I-NET is in but a modulator is needed in order to use it, which is the responsibility of the schoc . Krey informed the committee about a meeting with representatives from Pacific Bell in which the city expressed interest in participating in any pilot projects they might have for the education community. Don Brown was going to contact Pac Bell to get the process started. City of Cupertino: Krey distributed invitations to committee members to the annual Commission;,rs' Dinner which has been reinstated this year. This event is held to recognize current, incoming and outgoing commission members. As an information item, she informed the committee that The City Channel received a new switcher and the work area downstairs will have to be rewired and programming will not be shown for one week. Krey also told the committee about a special documentary on early Cupertino history which Kellyn. Yamada put together with assistance from Judith Carson-Croes, the Historical Museum's director. It is available for check-out at the library and will be played on The City Channel once they are back on air. De Anza College: Fish distributed copies of his access director's report. He was asked to bring copies of the Cupertino News Show to the next meeting. He informed the committee that 14 access shows were entered for the BACE Awards and he felt good about the chances for receiving awards. The banner is still hanging across Stevens Creek Boulevard. Edit Suite A has been completed. Fish said the policy for providing videotapes for access producers was discussed ain ong a small group of producers. Wincn made a motion to include the following wording in the Producers Agreement: Page 3 "SECTION 1.3 - VIDEOTAPE PROVISIONS A. CUPERTINO COMMUNITY TELEVISION will provide videotape to all new producers on a one time basis to complete a first show. Cupertino Community Television will supply tape for "Air Copy," and this tape will remain the property of the station. All other videotapes must be supplied by the producer." Poggi seconded and the motion passed unanimously. Fish will provide a copy of the TCI promotional tape he had been running on the access channel. The committee will review the show and discuss it at the next meeting. Huntsman praised Fish for his energy and enthusiasm in contributing to the success of the access channel. He requested that at the next meeting the committee review the format and content of the reports received from the Access Channel,the City of Cupertino and TCI. TC1: Henderson reported that the Bell Atlantic/TCI merger is close to being finalized. He said the FCC will probably extend the rate freeze. It is anticipated that the benchmarking process and how they are evaluating cable rates may be changed, which means that the most recent Form 393s may be amended again. Copies of his report were distributed and he explained the statistical information to Poggi. Amok He said the billing system will be changed from Cable Data to Cable Services Group and it will affect the appearance and cycle of the bills. This will be effective beginning with the April bill. An insert will be provided for customers to assist them in reading the new bill. Customers will be allowed to choose a due date. The Cupertino office will close its telephone and administrative services the week of March 7 and most employees will be relocated to the San Jose office. Huntsman told Henderson that he would like to see an area that addresses technical problems added to his report. This will be included in the discussion at the next meeting. ADJOURNMENT Poggi made a motion to adjourn the meeting at 8:28 p.m.; Marble seconded and the motion passed unanimously. The committee will meet next on March 2. ATTEST: APPROVED: -- City Clerk Chairperson Calble'1Celevision Advisory Committee Reguiar Meeting Mar. 2. 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairman Laird Huntsman. ;(BOLL CALL: Present: Huntsman,Jane Chiavacci, Carol Marble, Dorma Poggi, J.M. Wincn Staff: Donna Krey, Laura Newman TCI Staff: Daryl Henderson De Anza College: Dave Barney, Ron Fish Guest Clarence Millner, Linda Grodt, Len Batchelor APPROVAL OF FEBRUARY 2, 1994 MINUTES Mike Wincn made a motion to approve the minutes as written; Carol Marble seconded and the motion passed unanimously. Huntsman said that as chairman he wanted to conduct the meetings in a professional manner and his goal was to accomplish all business by 8 p.m. COMMUNICATIONS: Oral: Linda Grodt informed the committee that her show; "Silicon kids," has been shown in Tucson, Arizona. It will also be shown nationally via a satellite uplink on public access for three months. Clarence Millner, member of the Cupertino Roundtree Board of Directors, informed the members that the homeowners have had interrupted service over the course of several years and the quality of installation of wiring has not been satisfactory. Cables have been found laying in the ivy bordering the buildings. Daryl Henderson, general manager of TCI, responded that TCI has been aware of the problem. The problem for installing new wiring is that TCI cannot use the complex's pre-wiring. New drops are required which will have to be placed under the sidewalks. Henderson explained the procedures for installing wire. A representative from.TCI will be asked to attend the next homeowners' association meeting.The committee asked Mr. Millner to let them know what progress has been made following the next homeowners' association meeting. Written: Huntsman wanted to discuss the Feb. 15 letter from Henderson regarding the billing policy. He asked that this item be placed on the agenda for the April meeting. He was concerned about the $5.00 late fee being charged nine days following the due date. He wanted the committee to put some teeth behind the franchise. Huntsman asked the committee for its consensus on revisiting this item in negotiations. Chiavacci thought customization of the due date was a good idea. Her biggest concern was how the publicity would be handled to get the word out. Krey said she would include an article in the next issue of the Cupertino Scene. Marble felt TCI should not receive any money until closer to the next due date. Wincn was comfortabl:. with the nine day grace period. Poggi also agreed with the nine day grace period. The consensus of the committee was that customization of the dae date with a 14-day grace period would be an improvement over the current three day period. The negotiating team will inform TCI at the next meeting. `•1 Page 2 Letter dated Feb. 15 from Tom Lacey to Krey regarding the new system for wiring inside the house. Henderson informed the group that a detailed brochure will be sent out which addresses what is covered for wiring. This item will be included in Henderson's report at the next meeting. Barney stated De Anza College would be responding to Item I in the January 28, 1994 letter from TCI to Mike Wincn. He said the college disagreed with the reasons for the outages as outlined. Krey requested Barney provide the committee with a copy of his response. OLD BUSINESS: Status of re-franchising effort: There was no meeting held prior to this month's CTVAC meeting. NEW BUSINESS: Discussion of 1994-95 Committee Goals: One goal that was discussed was publicity for the local public access channel. The grants budget line item was also discussed. Krey pointed- out that De Anza College receives approximately $40,000 from the city every year. About half of that money is used for fixed assets and the rest of the money is used for publicity and assistance with part-time staff. She said that if the committee felt it would use more money for publicity, then more money should be added to the materials and supplies line item. The committee felt it would be appropriate to request $1,000 for materials and supplies, which would be an increase from the current $800. Fish was asked to provide the committee with information from the former NFLCP organization. The committee agreed to leave the conference and meeting line item at $1,200. It was also decided to request $2,000 for the grants budget. Huntsman made a motion to direct Krey to increase the materials and supplies budget line item by $200 and add $300 to the grants line item (total $2,000). Poggi seconded and the motion passed unanimously. Discussion of proposal to air Cupertino Public Access on Sunnyvale's Public Access Channel: Wincn stated he discussed the proposal with TCI. TCI thinks the cost to implement this is minimal. There would be some increase in cost but not much. TCI doesn't see benefit to Sunnvvale residents because they are not using their public access channel currently. Poggi said she spoke with Phyllis Hartsell of Sunnyvale about the possibility of airing Cupertino Public Access programs on Sunnyvale's Public Access Channel. She distributed a memo ,outlining details of the discussion. Marble said she was concerned that there be safeguards about Sunnyvale producers using Cupertino's facility. Dave Barney said he would like to see some rules for potential Sunnyvale producer users Len Batchelor brought up the fact that during negotiations cf the franchise, the tripartite agreement will probably be brought up for discussion. After discussion. Poggi made a motion that the committee send a letter to the City of Sunnyvale in support of the proposal and urging them to pursue the matter with TCI; Wincn seconded and the motion passed unanimously. Poggi volunteered to write the letter and provide a copy to the other committee members. Discussion of role of local television during emergencies: Chiavacci told the committee about a recent visa to south Florida where she heard some discussion during the hurricane disaster and the role of local network and local access television. 'The local cable company had turned off the signal following the disaster possibly due to the fact that there was no profit in keeping it on. She expressed concern about what role Cupertino's local television would play in such an incident. She offered to explore the various ways in which the local PEG Page channels can play a role following a disaster. Krey explained that the City oi'Cupertino has an emergency plan which is required by the State. There is also an EBS network which is available. Videotapes in different languages would be very useful. Barney said the access channel in San Francisco does have videotapes in different languages which he has seen. Chiavacci said she would explore the concept of how the access channel can augment the city's emergency plans and would try to have a report available at the next meeting. Messages could also be scrolled during an emergency. Consideration of alternate meeting place for April meeting: Henderson offered to host a meeting of the committee at the TCI facility in San. Jose in April or another date convenient to the group. While there, the members would also tour the site. The committee expressed interest in the idea and asked Henderson to make the arrangements for a future meeting. Henderson will inform the committee what date it will occur. Review format and content of reports from TCI, De Anza College and City of Cupertino: Huntsman said he wanted to look at the way the information is presented to the committee and see if there were any other ways in which it could be provided. He said he would like to see a technical section added to TCI's report which would include the number of outages and their ramifications. Henderson said he would put together a list to show what kind of information can be provided in future reports. ® Fish will add a column that shows the total number of hours of operation. The tape log column will be reduced to reflect the change in policy of using .recycled tapes. Krey asked what the committee would like to have included from her reports. Chiavacci said she would like to hear about any important issues from the City Council meetings. Marble asked if the budget printout could be made darker. Krey said she would certainly try to put this information in her reports. Huntsman asked the committee how they would feel about rotating attendance at the monthly lunch meetings with the mayor. The members agreed that rotating the attendance by alphabetical order would be beneficial to everyone. Chiavacci will attend the March luncheon. Huntsman asked what the policy was regarding placing the CTVAC agendas and minutes on CityNet. Newman responded that once the agenda has been sent to the committee members, it would be made available to CityNet users. The minutes, once approved, would also be available on CityNet. I-NET/Educational: Marble said she spoke with both Harvey Barnett of the Cupertino Union School District and Karen Burnett of the 17'remont Union High School District to find out if they had any concerns about I-NET. Both mentioned i.nterconnectivity between the TCI service areas and the schools, which is a high priority issue with both of the districts. All the high schools have had the I-NET drops installed except for Homestead. Marble urged the negotiation team to push for interconnectivity and the ability to broadcast from a central location. City of Cupertino: Krey thanked all the members for their attendance at the annual Commissioners' Dinner. Since Poggi was unable to attend the dinner, Krey presented her with a City pin and certificate of appointment. 0 She reminded the committee that the deadline for grant applications is April 15. The grants subcommittee will have to meet sometime between April 15 and the next meeting in order for their recommendation to be discussed and voted on at May's meeting. Chiavacci and Marble offered to review the grants and make recommendations at the May meeting. Page 4 Krey stated that the CREST Awards ceremony, at which time the city recognizes community volunteers, will be held May 20 at the Quinlan Center. She urged the members to consider nominating someone they feel deserves recognition.. The City Channel will be involved in SWING (Student Week in Neighborhood Government) by videotaping the final event, which is a mock city council meeting and will also be replayed during the month. De Anaa College: Fish said the Cupertino News Show has completed its seventh program which will air during March. Opening day ceremonies for Little League baseball at Wilson Park will be cablecast for broadcast the next day. A booth at Vallco Fashion Park will be used later in the month in an attempt to distribute publicity about the access channel. Fish will be meeting with the public access director at Foothill College to discuss a mutual publicity plan. Foothill College has objected to use of Cupertino infomercials since they advertise businesses in Cupertino, not Los Altos. Huntsman suggested a joint meeting between the Los Altos and Cupertino cable committees. Krey will extend the invitation to her counterpart at the City of Los Altos. Fish supplied Huntsman with a copy of the videotape of"TCI This Week" for review and discussion at a future meeting. He also showed the committee three infomercials he wants to air on the public access channel. A business featured in any infomercial would not be charged a fee in exchange for a gift certificate which would be presented to a viewer. The idea for the infomercials is to find out how many viewers are watching programs on the access channel. After discussion, it was decided that Fish would limit gift certificates to $35. He will air the infomercials for one month and report back to the committee at its next meeting. Barney distributed copies of a memo regarding the education channel's network downtime. Henderson said TCI had spent eight to 10 hours working on the problem that particular day. The committee reminded Henderson that TCI was going to schedule a meeting of all the I-NET users to discuss the problem. Huntsman asked that a representative from TCI be available to discuss the problem at the next meeting. Krey asked that Henderson contact all parties involved in the I-NET next week and let her know when the meeting with the I-NET users has been scheduled. This would be the first step in attempting to find out where the problem is happening. TCT: Henderson's written report was unavailable for the meeting. He said he would provide a copy for inclusion in the next month's agenda packet. The Cupertino office staff will be moving to the San lose office by the kind of the week. The FCC has said another 7 percent reduction in rates is appropriate. The existing 393 forms will still need to be examined until May 15. After May 15, the FCC will have a new format, lie also reported that the proposed merger between TCI and Bell-Atlantic was called off. ]-his will not affect the fiber loop which is scheduled to be completed this year. Winen was presented with a card in appreciation of his service as chairperson by his fellow committee members. Page 5 ADJOURNMENT Poggi made a motion to adjourn the meeting at 9:35 p.m.; Marble seconded and the motion passed unanimously. The committee will meet next on April 6. ATTEST: APPROVED: City Clerk Chairperson Cable Television Advisory Committee Regular Meeting Apr. 6, 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by chairman Laird Huntsman. ROLL CALL: Present: Huntsman,Donna Poggi, J.M. Wincn Absent: Jane Chiavacci, Carol Marble Staff- Donna Krey,Laura Newman TCI Staff: Daryl Henderson(arrived 7:10 p.m.) De Anza College: Dave Barney,Ron Fish Guests: Len Batchelor,Linda Grodt; Don Yeager APPROVAL OF MARCH 2, 1994 MINUTES The minutes of the Mar. 2, 1994 meeting were approved with one correction. Donna Poggi said that the motion needed to be stated in the last paragraph of the Proposal to air Cupertino public access on Sunnyvale's public access charnel on page 2. The motion should read, "After discussion, Poggi made a motion that the committee send a letter to the City of Sunnyvale in support of the proposal and urging them to pursue the matter with TCI; ...". Mike Wincn moved that the minutes be accepted as corrected; Poggi seconded and the motion passed unanimously. COMMUNICATIONS: Oral: Linda Grodt told the committee that her show "Silicon Kids" is a finalist for five BACE Awards in four different categories. The committee congratulated her on her nominations. Ron Fish said there were two other producers from De Anza College who were also finalists. Don Yeager informed the committee that he had one show that was a finalist in the "docu-drama" category of the BACE Awards and he said Donna Yeager received the First Annual Ripp King Memorial Award for the"On The Move" show. This award is not necessarily given on a yearly basis. It is given to those who are qualified to receive it. The committee extended its congratulations for this achievement. Written: None. OLD BUSINESS: Status of re-franchising effort: Krey reported that a meeting had been set up for all the users of the I-NET and some of the bugs had been worked out. Apparently some of the users were adjusting the modulators the .vrong way and this was found to be a source of some of the problems. Page 2 Bili Levan and Dave Carlson will meet to discuss a reliable way of testing the system. The technical problems currently being experienced are causing the negotiativ:.:� to proceed at a slower pace. NEW BUSINESS: Committee's role in emerging telecommunications: This item was continued to next month's meeting due to the absence of Jane Chiavacci. Huntsman said he would contact Chiavacci and ask her to contact Dave Barney to discuss the matter. Approval of capital purchases by De Anza College: At last month's meeting, Ron Fish distributed copies of his request for capital purchases for the next fiscal year. Poggi mad- a motion to accept Fish's recommendations for capital purchases; Wincn seconded and the motion passed unanimously. Review of infomercial success on public access channel: Fish requested this item be continued to next month's meeting. TCI: Daryl Henderson informed the committee he will continue to be the liaison from TCI to the committee. He distributed copies of bill inserts regarding the inside-the-house-wiring maintenance program. Customers who contact TCI will receive a postcard which must be returned in writing prior to being signed up for the program. Henderson w--nt on to explain that customer caused errors are not covered under the program. He also passed around copies of TCI's new bills. These bills contain instructions on the reverse side on how to read the bill, where to send payments and other pertinent information. The committee agreed that these bills appeared to be easier to read. Copies of TCI's status report for the month of March were distributed. He went over a few of the items, which included the fact that he was "Principal for a Day" at a local middle school and also participated in a "career day." He pointed out that Kennedy Jr. High School was recognized for its use of Cable in the Classroom. A system Cumulative Leakage Index (CLI) was completed and a minimal number of leaks were found. All repairs were completed. Henderson and Chris Hernandez were working closely with the Cupertino Roundtree Homeowners to improve the wiring aesthetics at the complex. Barney asked Henderson if TO was able to identify the unauthorized users on I-NET. He said that users at Foothill College were splicing into the TCI cable and trying to communicate data back and forth, which was causing the noise problems on the I-NET. He explained that To %valked the line at Foothill and eventually disconnected them from the system. He also reported that the Hybrid group was not responsible for any of the problems on the I-NET and had sent representatives to the users meeting. Huntsman suggested TO send a letter to Foothill College _xpressing concern about tapping into the I-NET' system. Henderson will report back to the committee at the next meeting. [-NET: There was no report due to the absence of Carol Marble. City of Cupertino: Krey reported that the committee's request for additional funds in its budget had been approved by the city manager, which included an additional $200 in the materials and supplies for publicity and an additional $300 in grants. Krey explained that the city manager will propose to the council that the fund balance accrued by the committee be 40% ® Page 3 �! of its operating budget. This amounts to $25,000. With the appropriate percentage added, amounting to $35,850, the total reserve fund is $60,000. The city council will be looking at the budget at the end of May and approval of the final budget will be in June. Due to recent revisions in the Brown Act, the committee is restricted to holding its meetings within the jurisdictions of their appointment. Due to this fact, a short business meeting could be held at City Hall and then adjourn to a field trip to TCI. This needs to be stated on the agenda that immediately following there will be a field trip to TCI, the public will be invited to attend, and the committee cannot discuss any business at that time. Arrangements for the field trip will be made for the June meeting. Huntsman requested the amendments to the Brown Act be sent to each committee member. Krey announced that the CREST (Cupertino Recognizes Extra Steps Take:) Awards ceremony will be held in May at the Quinlan Community Center. The event is open to the public and she encouraged the members to attend. Krey told the committee that there is still money available in memberships and dues and suggested the committee might wish to subscribe to the Alliance for Community Media (formerly NFLCP). Wincn made a motion to subscribe to the Alliance for Community Media; Poggi seconded and the motion passed unanimously. De Anza College: Fish distributed copies of his .report. Ile reported that public access was able to cablecast the Little League Openinb Day ceremonies at Wilson Park last month and said he hoped to do more of this type of show in the future. He also pointed out the new column he added to his Program Review/Usage Report which had been requested at the previous meeting. Fish said he was providing one guest tickcC it, each finalist in the BACE Awards from his budget. ADJOURNMENT: Poggi made a motion to adjourn the meeting at 8:05 p.m.; Wincn seconded. and the motion passed unanimously_ The committee will meet next on May 4. ATTEST: APPROVED: 0 City Clerk Chairpersofi • a Cable Television Advisory Committee Regular Meeting May 4, 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairman Laird Huntsman. ROLL CALL: Present: Huntsman, Jane Chiavacci, Carol Marble,Donna Poggi, J.M. Wincn Staff. Donna Krey, Laura Newman TCI Staff: Daryl Henderson(arrived 7:10 p.m.) De Anza College: Ron Fish Guests: Len Batchelor,Linda Grodt, Don Yeager APPROVAL OF APRIL 6, 1994 MIINUTES Mike Wincn made a rn.otion to approve the minutes as written; Donna Poggi seconded ® and the motion passed unanimously. COMIMIUNICATIONS Oral: Don Yeager informed the committee that he was asked to be a facilitator for a workshop on the involvement of the disabled community in community access television for the Alliance for Community Media conference in Hawaii. The members congratulated him on this honor. Huntsman reported that at the previous Mayor's lunch the Public Safety Commission representative expressed interest in producing a safety program with the assistance of the CTVAC. Carol Marble stated she would not be able to attend the May Mayor's lunch. Poggi volunteered to attend in her place. Written: The letter from James Webb, City of Sunnyvale., regarding the possibility of broadcasting Cupertino Community TV on the Sunnyvale system was offered as formal notification that they would be exploring the possibility and would inform Cupertino at a future date. OLD BUSINESS Status cf re-franchising effort: ?'here was no meeting held prior to this month's CTVAC. 'The next meeting was scheduled for May 1.2 and Donna Krey said she would report back to the group at the June meeting. Page 2 NEW BUSINESS Review of grant applications: No grant applications were received by the April 15 deadline. Jane Chiavacci made a motion to extend the grant application deadline to Mav 15; Huntsman seconded and the motion passed unanimously. Ron Fish will advertise the extended deadline in the Producers' Newsletter.. Committee's role in emerging telecommunications: Chiavacci distributed a brief report on the subject of the committee's role in case of an emergency. She said she spoke with Harvey Checkman of the Public Safety Commission at a previous Mayor's lunch about this same topic. He told her that the commission was interested in working on this project with the help of the public access director. Krey said the idea was a good one and some of the items were already available, such as the foreign language tapes. Chiavacci volunteered to meet with the Public Safety Commission to discuss this further. She will report back to the committee at a future meeting. Review of infomercial success on public access channel: Ron Fish reported that he has developed a way of tracking shows a little more closely due to the .running of the infomercials. This allows for better data in monitoring which shows are not being watched. He has given away approximately seven prizes so far. He will provide statistical information at the next meeting. Chiavacci urged each committee member to watch one of the infomercials and continue evaluating the program. I-N.ET/Educational: There was no report this month. City of Cupertino: Krey reported that she and Len Batchelor attended a workshop sponsored by the FCC about the Form 393s, which is a form that the cable company must fill out to justify their basic rates. She said these forms will be obsolete as of May 15. A new form, a Series 1200, will be required. She pointed out a list of documents which had been picked up at the workshop and requested the committee members let her know if they were interested in any of them and she would make copies available. Krey also told the members that the subcommittee comprised of herself, Mike Wincn, Len Batchelor, Don Brown and Cheryl Ke.rshner, had gone over TCI's Form 393s. A three- page list of questions for TCI was developed following several meetings. A representative from TCI was requested to meet with the subcommittee to explain the differences. Krey said TCI informed her that a written response to the questions would be provided. She faxed the list and the responses were expected within the week. She reminded the committee that June 2 is the last day to make a finding on these particular Form 393s. A finding on the 393s must be done before the city can get into the Series 1200 forms. She also told the committee that TCI's rates cannot be raised until the city agrees with what is being charged. De Anza College: Fish said he was interested in the possible purchase of equipment for next year which would allow for remote shoots. He said his idea included building a cart which would tit into the back of a small truck or van which would fold out into a full three- man remote studio. Wincn suggested he include; a report on the status of the current ® equipment and possible maintenance for the next couple of years. Batchelor suggested the inciusion of insurance costs as well as an agreement for -whoever would use the equipment. Fish will report back to the committee at the next meeting. Krey will request information about public access insurance requirements from other cities throughout the state. Page 3 TCI: Chiavacci to'd Henderson that she had neighbors who were unhappy about TCFs decision to drop the FM broadcast in order to add a new Fox network. He explained this was done as part of the must-carry negotiations to broadcast the channel (the new FX channel). The FM bandwidth was the only non-video band available. The 275 customers in Cupertino and Los Altos were going to receive notification that this was going to be discontinued. Customers with stand-alone FM service would have the option of subscribing to DBX at a higher cost. Krey said she received a copy of the bill insert from TCI explaining this and felt the information was misleading. Chiavacci felt strongly that a letter from the committee be sent to TCI protesting; the decision to drop FM from its channel lineup and the committee members concurred. She will draft the letter and provide it to Krey for distribution. Henderson was unable to provide a copy of his statistical report at the meeting and said he would send it to Krey when it was available. It will be included in the packet for the next meeting. ADJOURNMENT Poggi made a motion to adjourn the meeting at 8:30 p.m.; Chiavacci seconded and the motion passed unanimously. The committee will meet next on June 1. ATTEST: APPROVED: City Clerk Chairperson Cable Television Advison, Committee Regular Meeting :Tune 1, 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairman Laird Huntsman. ROLL CALL: Present: Huntsman, Jane Chiavacci (arrived 7:02 p.m.), Carol Marble (arrived 7:02 p.m.), Donna Poggi, J.M. Wincn Staff: Donna Krey, Laura NeAnnan TCI Staff: Daryl Henderson (arrived 7:04 p.m.) Guests: Len Batchelor, Linda Grodt APPROVAL OF MAl' 4, 1994 MINUTES Donna Poggi made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt informed the committee that three of her "Silicon. Kids" programs had received. First Place in the BACE Awards. Also, two other shows were selected as finalists in the Hometown Awards. The members congratulated her for a job well done and encouraged her to keep up the good work. Poggi reported on some of the issues discussed at the recent Mayor's lunch with commissioners. Written: Donna Krey referred to the letter in the packet she wrote to Pam Wasserman, the rat,: regulatory specialist for TCI West, Inc., regarding the 393 forms. The city of Cupertino submitted several questions to TCI for further 393 explanation. The questions had not been answered and thus the letter was sent. Responses were received the n;,xt day. The city requested To to lower its rate to the benchmark and will take an additional, authorized month to continue the lorm review. Huntsman extended the committee's thanks to Krey. Wincn and Len Batchelor for reviewing the 393 forms and keeping the members up to date on the various issues. OLD BUSINESS Status of re-franchising effort: Huntsman reported that there was discussion about the minimum amount of equipment needed to hook-up individual school sites for I-N11T. Krey said sanctions will be discussed at the next meeting. Review of grant applications: There were no grant applications. Huntsman requested that discussion ofthe grants policy be placed on the agenda for the next meeting. Page 2 NEW BUSINESS insurance program for public access: Krey reported that she sent a request out over City Link, a state-wide computer network, asking if any other city had any insurance programs for public access. She did not receive any response. She also discussed this with Ron Fish who said he will be attending the Alliance for Community Media conference next month and will check out the subject while he's there. Huntsman asked whether the committee was going to send a representative to the same conference, which will be held in Hawaii. The consensus of the committee was to have Huntsman attend. This item will be placed on next month's agenda for further discussion and approval. Update on remote package proposal: Due to the absence of Ron Fish, this item was continued to the next meeting. City of Cupertino: Krey told the committee about a recent meeting held with Pacific Bell and hosted by Don Brown. The purpose of the meeting was to explore whether there were common areas and try to coordinate each city's response to PacBell's request to provide cable television services. A second meeting was held with city attorneys from the various cities regarding what could and couldn't be asked for in the way of fees from the phone company. She stated that the usual practice of the committee is to cancel one meeting during the summer due to vacations. The consensus was to cancel the August meeting. This item will be placed on the agenda for the next meeting. Krey also informed the committee that the city council. held its budget workshop and approved the CATV C budget as submitted. De Anza College: There was no report this month. TCI: Daryl Henderson distributed copies of his report to the committee members. The committee requested Henderson include a separate page of statistics that encompasses the previous Heritage Cable territory. He said he would check with his staff to see whether this could be accomplished. 'he new Fox network began broadcasting today. The new service and maintenace representative is Paul Cooper. Chris Hernandez will be responsible for all instailations. There was a question from Chiavacci as to the reason why the Pay-Per-View numbers would not be provided in Henderson's statistical report. Following some discussion, the committee requested that TC1's policy regarding Pay-Per-View payments, which has been included as part of his monthly report, be placed on the agenda for the next meeting. I-NET!Educational: Marble reported that Doug Fowler of Cupertino Union School District (CUSD) said that he thinks the I-NET cable came in across the field on the telephone wires, but does not know where it is connected into the Portal School. He was on a two month medical. leave and it was done while he was gone. He has tried to call Gary Hacker several times, but phone calls unreturned. He just needs TCl to send someone out to meet with him and show him where line is connected. (This is work agreed upon in 1980 franchise agreement.) Daryl Henderson will look into this. Also, Harvey Barnett of CUSD has a question about number of feet TC1 allows for free installation of cable to schools. Kimberly Lawrence of TCi will call to explain the policy to Mr. Barnett. Karen Burnett of Fremont Union High School District reported that her district plans to partner with Sunnyvale with the television studio at De Vargas School. Page 3 ADJOURNMENT Poggi made a motion to adjourn the meeting at 8:03 p.m.; Marble seconded and the motion passed unanimously. Following she meeting, Henderson guided interested committee members to the San Jose To office for a tour of the facilities. The committee will meet next on July 6. ATTEST: APP V City Clerk Chairpe on R Cable Television Advisory Committee Regular Meeting July 6, 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairman Laird Huntsman. ROLL CALL: Present: Huntsman, Jane Chiavacci, Carol Marble, Donna Poggi, J.M. Wincn Staff: Donna Krey, Laura Newman Guests: Len Batchelor, Linda Grodt APPROVAL OF JUNE 1, 1994 MINUTES Carol Marble requested that the following be added to the I-NET/Educational Report under New Business: "Doug Fowler of Cupertino Union School District (CUSD) reported that he thinks the !-NET cable came in across the field on the telephone wires, but does not know where it is connected into the Portal School. He was on a two month medical leave and it was done while he was gone. He has tried to call Gary Hacker several times, but phone calls were not returned. He just needs TCI to send someone out to meet with him and show him where line is connected. (This is work agreed upon in 1980 franchise agreement.) Daryl Henderson will look into this. Also, Harvey Barnett of CUSD has a question about number of feet TCI allows for free installation of cable to schools. Kimberly Lawrence of TCI will call to explain the policy to Mr. Barnett. Karen Burnett of Fremont Union High School District reported that her district plans to partner with. Sunnvvale with the television studio at De Vargas School." Marble moved to accept the minutes as amended; Mike Wincn seconded and it was passed unanimously. COMMUNICATIONS Oral: Linda Grodt extended thanks to Donna Krey for including information about Silicon Kids in the Cupertino Scene. The San Jose Mercury News Extra section also included an article about the show winning several BALE Awards. Jane Chiavacci reported that she is still trying to coordinate a meeting between herself and Andy Zander of the Public Safety Commission to discuss the possibility of doing a public service announcement on earthquake safety. She will let Donna Poggi know when the meeting will occur. Len Batchelor reported that another 50 + subscribers -\vere informed that they were delinquent in paying their cable bills, which also included late charges, and a notice that if payment wasn't received in five days, they would be disconnected and there would be a reconnect charge. This is the second month in a row that this occurrence happened for Cupertino customers. Batchelor also reported that three channel changes had occurred recently without any prior notification. Lifetime was moved from 35 to 42; the new BAY-TV was placed on 35; and the ® international Channel was moved from 42 to 64. H fine e pointed out that these changes are if the converter will go past 60. His converter didn't and so he returned it to TC1. The committee stated that they had requested a 30 day notification of any channel changes. Batchelor stated that on July I TC1 showed the old line-up. Me committee agreed that a letter should be sent from the city protesting the no notification of the three channels that were affected as well as the mistakes that are happening with the posting of the bills. Krey will be happy to draft the letter and send it out. Huntsman asked Krey if there would be a violation of the Brown Act if the cities of Cupertino. Palo Alto. Los Altos and Mountain View were going to discuss technical issues that would be of help to each city. She said if there was less than a quorum of each committee, then there would be no violation. Written: None. OLD, BUSINESS Status of re-franchising effort: Krey reported that the last meeting with TCI regarding re- franchising was short in duration. TCI is informing the city that since they have no idea who will be regulating them, i.e. PUC, FCC, cities, that they do not intend to give anything extra. A lot of the discussions had been centered around items not included in the current franchise, such as things for the educational community, public access, etc. The city manager, the assistant city attorney and Krey will meet and discuss what future strategy will be for continuing negotiations. A positive development has come from the negotiations. TCI agreed that they needed to provide a second Educational Channel to De Anza College based on the current franchise, which states that if the capacity is reached, a second channel is required. TCI would like the city to decide which channel to drop in order to add this second channel. Krey said the city presented a list of sanctions to TCI for such things as outages. The response from TCI was received three months later and is being evaluated. A tentative meeting has been set for August I I. NEW BUSINESS Discussion regarding grants policy: The original deadline passed with no grant applications submitted. It was then extended a second time and there were still no grant applications. The committee discussed whether to continue the process as it is or revamp it. .it was decided that utilizing more publicity would be helpful as well as polling the producers for their feedback. Ron .Fish said he thought the reason for the lack of grant applications was because the committee had changed the process to focus the subject matter on Cupertino or pertaining to Cupertino. Chiavacci volunteered to attend any meetings at the upcoming Community Alliance conference regarding grants policy and report back to the committee. Marble will assist Fish in putting together a draft survey to be distributed to the producers requesting their input and will report back to the committee. Selection and approval of CTVAC member's attendance at annual Alliance for Community Media conference: Winen made a motion to select .lane Chiavacci to represent the committee at the. upcoming Alliance for Community Media conference in Hawaii; Poggi seconded and the motion carried unanimously. Discussion of cancellation of August meeting: Chiavacci made a motion to cancel the August meeting of the Cupertino CATVC: Poggi seconded and the motion carried unanimously. Insurance program for public access: Fish said he would bring any information about this subject back from the conference in Hawaii. He also said that De Anza College does carry accidental insurance. but not liability insurance, for public access producers. He was asked to find out whether producers are covered by the insurance if they are working off campus. The equipment insurance program has a $25,000 deductible. lie will report his findings to the committee at the next meeting. Update on remote package proposal: Fish requested this item be continued to the September meeting and the committee agreed. TO policy regarding Pay-Per-View payments: Krey reported that Daryl Henderson would be sending a memo regarding pay-per-view reporting procedures. Huntsman asked whether it would be appropriate to request the attendance of someone from TCI at the September meeting to discuss this issue if Henderson was not able to attend. Krey said that since she was going to write TCI a letter anyway, she would mention the importance of having a TCI representative at the monthly committee meetings in order to answer questions. She will also suggest that if Henderson knows he will not be able to attend, he should arrange to have someone attend in his place. De Anza College: Fish distributed copies of his monthly access director's report. Chiavacci expressed her concern that De Anza College was not properly monitoring the cablecasts and that she had tried unsuccessfully to contact Dave Barney to discuss the matter with him. Following discussion, Fish gave the cabiecast studio number to Chiavacci to call whenever she saw the technical problems that she was concerned with. He said the infomercial program is on hold because of the lack of staff. Wincn made a suggestion for the news show to slow the disclaimer down as it went across the screen. Councilmember Wally Dean gave Fish a demonstration of CityNet, and Fish said he was going to become a subscriber. City of Cupertino: Krey reported that the rates that are supposed to go into effect on July 14 are not compatible with what the city thought was going to happen. She .received several calls from citizens who received the new rates in their bill. The Cupertino system dropped its basic rate by $.08 and all of the other services went up. The former Heritage system dropped its basic rate by $.02 with most other services increasing slightly. TCI's Form 393 reported that they were above the FCC benchmark by $0.77, which meant that they were charging that much more to the majority of the residents. The city then asked TCI to reduce its rates by $0.77. Then the new rate cards were sent out showing a drop in basic rate by $0.08. Krey went on to state that she had met with representatives of the cities of Fremont, San Jose, Los Altos, Sunnyvale and Campbell (also serviced by TCI) to discuss similar problems each city is having with TCI. The group will meet again following receipt of the new Form 1200 (due by Aug. 14) for some brainstorming of ideas. Krey said the Cupertino Scene contained a notice which stated the city did not agree with the rates being charged by TCI. TO offered to meet with the city to go over their reasons and rationale as to why the cities weren't notified in advance that these rates were coming. She said both Wincn and Batchelor should attend this meeting, which is scheduled for July 14. TCI: Krey distributed copies of the report she received from TCI. I-NET/Educational: Marble reported that Doug Fowler called her back and told her that TO responded rapidly. He had received a call from TO the day after last month's meeting. TO came out to Portal School and checked out the system. They said the I-NE7' cable that they were supposed to have installed was above: the root'of conference room C. Fowler called back to ask how they were supposed to use the cable if it was up on the roof. TCI came back and installed the cable in the room where the district wants it. Fowler was very appreciative of the quick response time. The next step would be. for TCi to provide training to the school district on how to use the system. Karen Burnett of the Fremont union High School District said that Cupertino High School is interested in some type of studio broadcast capability and really wants to use video in their instructional plan. The District will aiso be getting quotes for costs to wire all of the classrooms at Cupertino High School. ,'Marble will check with Burnett about receiving a grant from the stage to set up a studio at Cupertino High School. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 8:12 p.m. to September 7, Marble seconded and the motion passed unanimously. ATTEST: APPROVED: AJ City Clerk Chairper ari Cable Television Advisory Committee Regular Meeting September 7, 1994 MINUTES CALL TO ORDER The meet;ng was called to order at 7:03 p.m. by chairman Laird Huntsman. ROLL. CALL: Present: Huntsman, Carol Marble,Donna Poggi Absent: Jane Chiavacci, J. M. Winen Staff: Donna Krey, Laura Newman TCI Staff: Daryl Henderson, Kathi Noe Guests: Len Batchelor,Linda Grodt, Sam MacNeal APPROVAL OF JULY 6, 1994 MINUTES Donna Poggi made a motion to approve the minutes as written; Carol Marble seconded and the motion passed unanimously. COMMUNICATIONS Oral: Daryl Henderson introduced Kathi Noe, TCI's Governmental Affairs Manager for the San Jose area. Ms. Noe said for the last eight years she had been working for TCI in Dallas, Texas at their area office which encompassed 31 franchises. The committee welcomed her to the meeting. Written: Donna Krey distributed publications from the Alliance for Community Media (formerly NFLCP) and the Coastal Access newsletter. Krey directed the committee members' attention to a flier in their agenda packet on the Ailiance for Community Media Far West Regional Conference to be held in Palo Alto. The committee asked for this item to be included on the agenda at its October meeting in order to discuss who will attend from the committee. Krey also pointed out the copy of the letter she had been requested to write to TCI follGwing last month's meeting as well as Daryl. Henderson's response. This response addresses the billing problem as well as the representation of a TCI person at each CTVA.0 meeting. Huntsman requested that the committee discuss TCI's late charge policy for the next meeting. OLD BUSINESS Discussion regarding grants policy: This item was continued to the next month's meeting. Update on rate regulation: Krey reported that the city received TCl's Form 1200 on the date they were due, which was August 14. She then notified TCI that the City would be using the 90-day extension it is entitled to. The City's deadline for making a finding is December 14. She said a consultant may be hired to assist with the deciphering of the Form 1200. The previous forms were very confusing to decipher and a consultant's assistance seems a necessity. Noe offered to ;oin TCI's rate specialists in explaining the figures prior to the committee deciding whether or not to hire a consultant. Krey thanked Noe for the offer and said she would pass it on to the other sub-committee member for consideration. Report on Alliance for Community Media Conference: Krey distributed information from Chiavacci regarding the Alliance for Community Media Conference. She also read a note from Chiavacci. "The conference in Honolulu for the Alliance for Community Media was a grand success with good attendance and good weather. As always, it is inspiring to see the amazingly professional work being done for cities in the public welfare area. The winning video at the opening luncheon was a news program very similar to the one that Ron has worked on. Unfortunately, the program from Cupertino was never entered. A great deal of conference time was devoted to strategy concerning refranchising and methods of negotiation in the current sea of regulations. Following are some notes and handouts from the seminars. Although I can't be at tonight's meeting, I would be happy to talk with any of you who have questions or ideas about the materials. See you next month." Huntsman asked that this item be placed on the agenda for next month to allow Chiavacci to discuss the conference in further detail. Report on insurance for access producers/equipment: Ron Fish gave Huntsman the information he received from the Arts & Entertainment Insurance Company for review. This item will be agendized for next month's meeting. Status of re-franchising effort: Krey reported that there had not been a meeting with TCI for a couple of months, and TCI was in the process of putting together a draft re-franchise agreement for use when the talks begin again. Henderson is compiling a document containing everything that has been agreed upon up to this point. No meeting has been scheduled until the draft documents are ready for discussion. NEW BUSINESS Discussion of second educational channel for De Anza College: TCI has agreed to add another educational channel, to be used only by the 7,000 subscribers to TCI-Cupertino. The committee's assistance would be needed in deleting a current channel. Committee members believed the second channel could benefit the elementary and high school districts but any additional De Anza channel must operate the same as the first educational channel. Krey will draft a letter to the school districts asking if there is any interest in utilizing an educational channel. Henderson emphasized the reach of the channel and the expenses associated with it. Once the interest level is determined, then discussion of deleting a channel could be brought back to the committee. City of Cupertino: Krey informed the committee members of the upcoming public hearings on the Diocese property, which will begin with the Planning Commission on September 22. There will also be a public hearing on October I I about the "Heart of the City." She also encouraged everyone to attend the grand opening of Highway 85 on October 15. De Anza College: Fish said he is looking for volunteers to help register attendees, work in an information booth and assist with transportation needs at the upcoming Far West Conference in Palo Alto. He described a demonstration of a new piece of equipment which he and Chiavacci viewed while they were at the recent Media Alliance Conference. This new piece of equipment, an on-line editor. is called the "Flyer" and would be compatible with the video toaster which tliey already have. lie is planning to attend a "hands-on" demonstration next •veek and will provide further information at the nest meeting. He has taken on the task of checking the equipment inventory at the TV Center. One of the producers will produce a live, interactive bingo show, using a 50s theme, and prizes will be given to the winner from the gifts donated for the infornercial project. TCI: Henderson distributed copies of his report and reported that Cupertino is now at 6,954 subscribers. He pointed out the inclusion of the San Jose portion of subscribers and pay- per-view numbers as had been requested. He confirmed that TCI notifies the City by letter of any changes. Each member was asked what was the biggest problem of TCI. Responses ranged from picture quality, customer service, accurate bills, etc. Krey asked Henderson for a list of people to contact when there are technical problems on The City Channel. He said he would provide her with phone numbers of the 24-hour customer line. I-NET/Edncational: Marble reported that Karen Burnett of the Fremont Union High School District has taken another position with Solano County as Administrative Librarian. Joe Hamilton will be the contact person until a replacement is hired. Harvey Barnett of the Cupertino Union School District left a message to encourage moving ahead with getting all of the schools wired for cable. ADJOURNMENT Marble made a motion to adjourn the meeting at 8:17 p.m.; Poggi seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairpers Cable Television Advisory Committee Regular Meeting November?, i_994 MINUTES CALL TO ORDER The meeting was called to order at 7:05 p.m. by J.M. Wincn, immediate past chairperson. BOLL CALL: Present: Jane Cluavacci, Donna Poggi, J.M. Wincn Absent: Laird Huntsman,Carol Marble Staff: Donna Krev, Laura Newman TCI Staff: Kathi Noe,Daryl Henderson,Troy Strahl, Jeanne Hart De Anza College: Dave Barney Guests: Linda Grodt, Sam MacNeal, Farokh Deboo, Don Yeager, Helbard Alkasadi, Joe Hamilton APPROVAL OF OCTOBER 5, 11994 MINUTES Jane Chiavacci made a motion to approve the minutes as written, Donna Poggi seconded and the motion passed.unanimously. COMMUNICATIONS Oral: Linda Grodt informed the committee that two of her shows were finalists in the WAVE Awards, however, neither was a winner. Farokh Deboo, 10257 Nile Drive, introduced himself to the committee and reported a problem he has had with the cable company for several years. He replaced the converter box and had repairmen investigate but nothing fixed the problem. He wanted to find out what needs to be done and what, if any, standards the city has for establishing signal levels inside the residence, Donna Krey said the city does have technical standards for TCL Daryl Henderson explained what procedures are used by TCI to measure technical standards, which have been established by the FCC. Troy Strahl gave his business card to Mr. Deboo and said he would research the complaint further. Wincn asked that TCI report back to the committee at the next meeting with the results of this complaint. Poggi reported she attended the recent Far West Conference session on grants and funding. A few of the handouts included what should b-� put in a grant application and the use of a database of names to send proposals to. She said perhaps Ron Fish could develop this database and do a direct mailing of the proposals. Krey suggested a discussion on re-establishing the grants subcommittee for the next meeting agenda. Poggi will. provide a written proposal of this information. Don Yeager stated he was at this meeting to try- to get public access television channel on the air in Sunnyvale. Krey told Yeager that the committee had approved the idea of allowing our programming to go to the Sunnyvale system if they wanted, but any costs incurred would have to be borne by the city of Sunnyvale or its public access. Yeager said that the city of Los Altos was under the impression that Cupertino did not approve the idea. Wincn suggested that a copy of the letter from the committee to Sunnyvale be forwarded to the city of Los Altos, Joe Hamilton of the Fremont Union High School District introduced himself to the committee. He expressed interest in a second educational channel in Cupertino. Krevv will update the committee on this subject at the next meeting. Written: None. r OLD BUSINESS TCI's late fee policy: Troy Strahl. customer service manager and Jeanne Hart, business operations manager for TCI were introduced to the members and explained 'TC1's late fee policy. Customers can choose from 28 different billing cycles when they wish to pay their bill. As an example. Strahl distributed copies of a bill for a customer who was billed from the 1 st through the 31 st of each month. Customers have 13 days plus a 10-day grace period to make payment in a timely manner. Krey suggested TCl let its customers know they can customize their billing cycles and its policy for making payment during a vacation period. NEW BUSINESS Foram 1200 explanation/discussion: Kat.hi Noe distributed copies of TCl's answers to Wincn and Len Batchelor's questions regarding its Foam 1200. The subcommittee that reviews the FCC forms will be scheduled to analyze the answers. Wincn gave a presentation on how to fill out the Form 1200, using overhead projection slides and explaining what a spreadsheet is. There was discussion about verifying the numbers used by TCI. City of Cupertino: Krey told the committee she had a meeting scheduled to discuss the second educational charnel with representatives from De Anza, FUHSD and CUSD. She announced that Wally Dean will become Mayor on Nov. 16 and Don Burnett will become Vice Mayor. She displayed a chart of the structure of the U.S. cable industry for the committee's perusal. Also, Krey informed the members that she had a copy of the User's Guide to the Brown Act, which outlines how to stay legal within the open meeting laws. The guide is available to committee members. I-NET/Educational: There was no report due to Carol Marble's absence. TCI: No report. De Anza College: Dave Barney informed the committee that Bill Levan has resigned from De Anza College to take another position with Hybrid Networks. Four new producers were added to the membership list. He extended an invitation to the committee to have its next meeting at De Anza College with all of the producers. He stated that he had scheduled a meeting with Ron Fish and their counterparts at Foothill College to discuss ways to improve the station. He encouraged the members to send any suggestions they might have to Ron prior to the meeting. Barney also told the committee that he is a member of the Steering Committee for Smart Schools which is part of Smart ['alley and will attend an all-day meeting at which discussion will focus on where Smart Valley will fit in with technology plans for schools. He also distributed copies of the Access Director's Report for information purposes. ADJOIJWNMENT: Poggi made a motion to adjourn the meeting at 8:19 p.m. to De Anza College for the December meeting; Chiavacci seconded and the motion passed unanimously. The next meeting will be held on December 7 at De Anza College. ATTEST: APPROVED: City Clerk CI rperson Cable Television Advisory Committee Regular Meeting October 5. 1994 !MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by chairman Laird Huntsman. ROIL CALL: Present: Huntsman,Jane Chiavacci, Carol Marble,Donna Poggi, J.M. Wincn Staff. Donna Krey, Laura Newman TCI Staff. Kathi Noe De Anza College: Ron Fish Guests: Len Batchelor, Linda Grodt, Sam MacNeal APPROVAL OF JULY 6, 1994 MINUTES Jane Chiavacci made a motion to approve the minutes as written; Donna Poggi seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt announced that she had been interviewed by the The Neighbor, a local newspaper, for an upcoming issue. Len Batchelor related the details of an incident involving his daughter and her attempt to have TCI transfer the cable connection from a previous residence to the current residence. Mike Wincn said he had several questions for TCI with regard to the Form 1200, the FCC required form for justification of basic cable rates. Kathi Noe said she would be happy to have TCI's rate specialist available at the neat meeting to address the committee. It was agreed by each of the committee members that. the November meeting would be dedicated to the Form 1200 subject. Written: There was none. OLD BUSINESS Discussion regarding grants policy: Carol Marble distributed a draft survey which would be sent to all access producers in their monthly newsletter asking for their feedback regarding the current grants process. The committee approved the survey. Fish will present the results of the survey for discussion at a future meeting. Report on Alliance for Community Media Conference: Chiavacci thanked the committee for aiiowing her to attend the recent conference of the Alliance for Community Media held in Hawaii. She attended a session on the re-.franchising process and was impressed with all of the presentations. She encouraged the other members to attend this annual event in the future. ® Report on insurance for access producers/equipment: This item was continued to the December meeting. Fish will provide Krey with a copy of the Producer's Agreement for inclusion in the packet. Also, Krey will check with the City Attorney for a dctennination of the responsibility of providing insurance for access producers and access equipment. Status of re-franchising effort: Krev said the city is waiting for a draft agreement from TCI. Kathi Noe said the draft is being reviewed by the corporate office and is expected to be delivered to the city in a couple of weeks. Krey said once the agreement is received by the city., another meeting will be scheduled. The deadline for a new franchise agreement is October. 1995. NEW BUSINESS Request from The Better Part for conference funding: Krey pointed out the letter from The Better Part requesting assistance with registration fees to attend the upcoming Far West Regional Conference in Palo Alto. She informed the committee that they could not provide The Better Part with funds from its conference and meeting budget. Following discussion, Wincn made a motion that The Better Part be informed that they must follow the grants funding process and that they be in attendance at the committee meeting when they request funding, Marble seconded and the motion passed unanimously. Wincn wiil write the letter. The question of using grants money for conferences also came up. Approval of attendance at Far West conference: Chiavacci said she was planning to attend the conference at her own expense. Huntsman made a motion. that funding be made available to any committee member who wanted to attend the Far West Conference from existing conference and meeting funds; Wincn seconded and the motion carried unanimously. I-NET/Educational: Marble reported that Harvey Barnett of the Cupertino Union School District was concerned about the lack of cable connections at Collins and West Valley schools. She also said Joe Hamilton of the Fremont Union High School District may attend future CATVC meetings. Noe said TCI is in the process of budgeting for the funds which would allow them to wire all of the schools in the TCI service area by next year. It was hoped that this action would satisfy Mr. Barnett's concerns. TCI: Noe distributed copies of TCI's letter in response to Wincn's concerns regarding the recent channel lineup changes. She offered to put together a "collection scheme" which would assist the committee in reviewing TCI's late fee policy. She said she will be prepared to discuss in detail TCI's late fee policy at the November meeting. De Anza College: Fish said he attended a demonstration in San Francisco of the Video Flyer and was impressed with the quality of work it produces. He said he is still looking for volunteers to assist at the Far West Regional Confer,--;-e. He thanked TCI for including an insert in recent billing statements about the three access channels. Fish reported that picture quality is still not very good on Channel 16. Krey said she would ask councilmembers in the San Jose area to monitor Channel 16 and report any problems they might encounter. Fish said he would like to have someone from TCI come out to De Anza College and check the signal modulators. He also requested new channel lineup cards from TCI; Noe said she would be sure to send them to him and to Krey. Fish informed the committee that he was in the process of placing asset tags on equipment purchased with city funds. This would be beneficial to him when keeping track of the equipment inventory. City of Cupertino: Krey said she %vrote a letter to the three school districts regarding the second educational channel. So far she has received a response from Dave Barney of De Anza College expressing interest in the channel. r She reported on some recent meetings held between some cities regarding Pacific Bell. A draft model agreement is being prepared by the group of cities to be presented to the phone company. ADJOURNMENT NME1NT Wincn made a motion to adjourn the meeting at 8:37 p.m.; Poggi seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Ch irper Cable Television Advisory Committee Regular Adjourned Meeting De Anza College Campus December 7, 1994 MINUTES CALL TO ORDER The meeting was called to order at 7:01 p.m. by vice-chairperson Carol Marble. ROLL CALL: Present: Jane Chiavacci,Carol Marble,Donna Poggi, J.M. Wincn Absent: Laird Huntsman Staff: Donna Krey, Laura Newman TCI Staff: Daryl Henderson(arrived 7:10 p.m.) De Anza College: Dave Barney, Ron Fish Guests: Linda Grodt, Sam MacNeal,Len Batchelor, Daniel Wade APPROVAL OF NOVEMBER 2, 1994 MINUTES Jane Chiavacci made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. ® COMMUNICATIONS Oral: Sam MacNeal expressed his concern with TCI's decision to transfer The Disney Channel to the Expanded Basic tier, which, under the 1992 Cable Act, the city cannot regulate, and asked that the committee write a letter of complaint to the FCC protesting this change. Donna Krey informed MacNeal that the city could file a protest only as to the transfer not being a consumer choice, which the city has already done. Wincn informed MacNeal that if the"going forward" rules are approved by Congress as of Jan. 1, 1995, cable companies will not be permitted to shift channels from a regulated to un-regulated tier. Fouowing discussion. the committee decided that a letter should be sent stating that the city wants to encourage TC1 to offer consumers choices when there are changes made to the expanded basic channels, since there are customers who may not wish to pay for these channels (i.e. The Disney Channel) with a copy to the FCC. Krey will draft the letter. Written: Krey distributed copies of a letter from Farokh Deboo, who attended the previous month's meeting and voiced his complaint against 'rCI. For the most part, Mr. Deboo was extremely pleased with the end results, however, he felt he should not have had to come to a meeting of this committee in order to have the problem fixed by TC1. Henderson will follow-up with the other letters submitted to the committee in its packet with complaints about cable service and report his results back to the committee at its next meeting. OLD BUSINESS Discussion of second educational channel: Krey reminded the committee that the current ® franchise states that if the educational channel is up to a certain capacity, TC1 must provide the city ® with a second educational channel. TC1 has agreed to do this so there is noxv a second educational channel available. She said she met with representatives De Anza College and Cupertino Union School District and Fremont High School District to find out if there was a need for and interest in supporting a second educational channel with programming. The outcome from that meeting was that they did want it and they felt they could offer some quality programming. TCI has asked the city to decide which channel should be removed in order to make room for this educational channel. Also, the second educational channel does not have the broadcast capability that the first educational channel has. It will only be broadcast within the city limits of Cupertino, whereas the first channel is shown from South San Jose to Palo Alto. She expressed hope that the committee would make some recommendations about channels that they wouldn't mind deleted. The committee's recommendation was to delete the Home Shopping Network, Sneak Preview, QVC, or Cal-Span (since The City Channzl also shows Cal-Span). Chiavacci expressed concern that the committee might not be qualified to make any recommendation. Krey said the educators suggested the committee look at TCI's market research to find out what people are watching, and what might be missed the most or the least. The committee decided more formal data would be appropriate prior to making any recommendation of deleting a channel. Henderson said there are certain channels which come under the "must carry" rules. He was requested to provide that information to the committee at the next meeting. The educators said they would like the second educational channel from 6 a.m. to midnight. Another meeting is scheduled with the educators in January. Report on insurance for access producers/equipment: Krey reported on her discussion of this matter with the city attorney in which he said he could envision a possible three-way split between TCI, De Anza and the city in picking up insurance costs. Further discussion on this item was continued to January due to the absence of Laird Huntsman. NEW BUSINESS (Discussion on re-establishing grants subcommittee: Donna Poggi distributed a proposal for a grant application which contained information she gathered from her attendance at the recent Far West conference. One of the suggestions was to establish a database of grant applicants, most likely using De Anza College as a resource. Following discussion on the history of the grants process, Chiavacci made a motion to re-establish the grants subcommittee with Poggi as the chairperson; Wincn seconded and the motion passed unanimously. Krey told Poggi she would send her the grant application currently used by the committee. Poggi will report back to the committee at a future meeting. I-NET/Educational: Marble had nothing new to report regarding the I-NET/Educational channels. TCI: .Henderson distributed copies of his report to the committee members. He said there had been a big improvement in answering customer calls within 30 seconds during the past month. He said he was preparing an informal franchise proposal to give to the city on Dec. 19 which contains some key points for discussion. (Henderson wanted the committee members to let him know when they encountered problems with TCI representatives. lie requested that they take notes, find out who they spoke to, and what the process was because he wants to try and determine where the problems lie--whether it be a computer glitch, or did someone not follow through, or are ,jobs not being routed properly. l-He will bring the results to the committee for its review. De Anza College: Fish passed around his access director's report for the past month. He told the committee that he hired a new employee to handle publicity. I ler name is Annee Pattee and he is very excited to be working with her in this capacity. Fie said all access centers in the area are being contacted and asked to send copies of any Christmas shows they might have. These will be shown during the holidays. The banner for the access channel is once again hanging across Stevens Creek Blvd. He also said the video flyer will be purchased from H.G. Electronics in exchange for the editor which was purchased approximately a year ago. He went to see a demonstration of this non-linear editor and was extremely impressed. City of Cupertino: Krey reported that Mayor Dean will be giving the annual. "State of the City" speech on Jan. 19 at noon at the Quinlan Community Center. Tickets can be purchased from the chamber of commerce. She stated that TCI notified the city several weeks ago that it would be taking advantage of the FCC's offer to impose quarterly rate increases on its subscribers. These quarterly rate increases are to make up the cost of programming that TCI must purchase. The FCC has allowed the cable companies to pass these costs along to the consumers. These quarterly increases are not retroactive, so if the cable company wants to recover its costs, they have to charge every quarter. Sunnyvale and Los Altos also received the news about the quarterly increases. Krey said she has been meeting with Sunnyvale, Los Altos, San Jose and Campbell on a regular basis (all TCI cities) in order to discuss common issues. When this quarterly notice was received, it was decided that the cities talk to TCI as a group to find out if there was a way to not charge these quarterly rate increases because it wasn't in the best interest of its customers. A meeting was scheduled for the Monday prior to the committee meeting. On the Friday prior to the Monday meeting, each of the cities received notice of the proposed third quarter rate increase. The meeting did occur and the idea of the quarterly rate increases was discussed. The cities told TCI that if it wanted to go ahead with the quarterly rate increases, it would probably be asked to attend all council meetings to give a public explanation to each of the five cities, four times a year. 0 As a result of this meeting, Kathi Noe, governmental affairs manager, would be providing written responses to the questions raised faxed to each city by Friday. Contact has been made with 10 cities in San Mateo county who also are TCI customers and a meeting has been set up in January. Also invited are Hayward and Fremont, bringing the total up to 17 cities which will be talking about common issues encountered by each city in its dealings with.TCI. ADJOURNMENT Poggi made a motion to adjourn the meeting at 8:35 p.m.; Chiavacci seconded and the motion passed unanimously. The next meeting will be held on January 4, 1995. ATTEST: APPROVED: City Clerk Chairperson CABLE TELEVISION ADVISORY COMMITTEE NOTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN that the regular meeting of the Cable Television Advisory Committee of the City of Cupertino, California, held on November 2, 1994, was adjourned to Television Center at De Anza College, 21250 Stevens Creek Blvd., Cupertino at 7:00 p.m. Dated this 3rd day of November, 1994. Laura Newman, Recording Secretary