CTC 1981 - 1988 CABLE TELEVISION (DWITTEE 1 of 5
-MINUTES APR. 1981-NOV 1988
CABLE
T- ELEVIS ION
oMMITTE.. E
MINUTES
APR. I " 81
-NOV .
1988
CABLE TELEVISION ADVISORY CWMITTEEAilk
MINUTES
TUESDAY, APRIL 7, 1981
The first meeting of the Cable Television Advisory Commit
order by City Manager Robert W. Quinlan at 4:05 p.m. in
The following were present:
Committee Members:
Leonard Batchelor
Don Mackenzie
Joseph Gruber h
Kathleen Hulburd
Jerry Prizant
Tom Clements
Travice Whitten
City Staff:
Robert W. Quinlan, City Manager
Blaine Snyder, Finance Director
Dorothy Cornelius, City Clerk
City Clerk Dorothy Cornelius gave the oath of office to
of the committee who had not been sworn in previously:
Kathleen Hulburd
Jerry Prizant
Tom Clements
City Clerk Dorothy Cornelius then gave a presentation on
Practices Commission forms that must be submitted each y
state law. An explanation of the various categories was
The first item of business was the selection of officers :
Tom Clements was nominated as chairperson by Kethle
he was voted in unanimously.
Don Mackenzie was nominated as vice .chairperson by
he was voted in unanimously.
Travice Whitten was nominated as secretary by Don
he was voted in unanimously.
The second item of business was a general discussion on
of the committee. An explanation was given of the 3oint
United Cable Telelvision and Foothill-De Anza College Di
of Cupertino regarding the local studios and educational
• CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
TUESDAY, APRIL 7, 1981
The first meeting of the Cable Television Advisory Cowtuittee was called to
order by City Manager Robert W. Quinlan .at 4:05 p.m. in the library conference room.
The following were present:
Committee Members:
Leonard Batchelor
Don Mackenzie
Joseph Gruber
Kathleen Hulburd
Jerry Prizant
Tom Clements
Travice Whitten
City Staff:
Robert W. Quinlan, City Manager
Blaine Snyder, Finance Director
Dorothy Cornelius, City Clerk
City Clerk Dorothy Cornelius gave the oath of office to the following members
of the committee who had not been sworn in previously:
Kathleen Hulburd
Jerry Prizant
Tom Clements
City Clerk Dorothy Cornelius then gave a presentation on the Fair Political
Practices Commission forms that must be submitted each year in accordance with
state law. An explanation of the various categories was given.
The first item of business was the selection of officers as follows:
Tom Clements was nominated as chairperson by Kathleen Hulburd, and
he was voted in unanimously.
Don Mackenzie was nominated as vice chairperson by Tom Clements, and
he was voted in unanimously.
Travice Whitten was nominated as secretary by Don Mackenzie, and
he was voted in unanimously.
The second item of business was a general discussion on the roles and duties
of the committee. An explanation was given of the joint agreement between
United Cable Telelvision and Foothill-De Anza College District and the City
of Cupertino regarding the local studios and educational access program.
MR"M IN ig
7�
Cable T.V. Advisory Co=aittee April 7, 1981
It was pointed out that the college has had discussions with other cable
companies within its district and it appears feasible to provide an inter-
connection between all these systems for educational broadcasting.
Other points brought up during the discussions included the following:
1. The installation of cable drop to schools.
2. The City Attorney would be the legal counsel for the committee.
3. The major role of the committee would be in regard to local programming.
4. In regard to educational programming the committee would be advisory to
the schools. The schools would come up with a joint policy.
5. The committee asked that they be kept abreast of the construction
schedule, which the staff agreed to do.
4. Blaine Snyder, Finance Director, gave a presentation of the budget.
The Finance Department will handle the committee's budget as part of
the normal City budget procedure.
The possible annual budget for the committee could be in the neighborhood
of $40,000.00. Prior to the committee's receiving money from the franchise
payments, the City will advance monies from the general fund. Suggested
general categories for the budget are as follows:
a. Office Supplies
b. Meetings and Conferences
c. Professional and Specialized Services
d. Postage and Mailing
e. Attorney's Fees
Typing and other City expenses are to be billed to the committee's account.
There was a general discussion regarding travel expenses, per diem, etc.
All purchase requisitions from the committee are to have staff approval by
Travice Whitten.
There was a general discussion of local programing and the type of controls
that the committee should be concerned with. There were particular concerns
expressed in regard to censorship in order to keep objectional materials from
being used on loca.1 programming. Opinions of this issue are to be solicited
from United Cable and De Anza College attorneys. The committee will, at some
point in the future, set a policy and guidelines which will be adopted by the
City Council.
The committee requested that a list of equipment for the studio and mobile van
be given to them.
Kathleen Hulburd of the advisory committee left the meeting at 5:40 p.m.
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Cable T.V. Adv cosy COMIAllpril .7 8 � `
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The committee requested a $2,000.00 advance from the City's general fund for
the remainder of the 1980-81 fiscal year.
The chairperson announced that the nest meeting will be held on June 9, 1981,
4:00 p.m., at De Anza College, the exact location to be determined at a later
date.
The meeting adjourned at 5:48 p.m.
Respectfully submitted,
00,
Travice Whitten
Secretary
TW:sm
i'
CABLE TELEVISION ADVISORY OMMITTEE
® MINUTES
TUESDAY, JUNE 9, 1981
The meeting of the Cable Television Advisory Committee was called to order by
Chairperson Tom Clements at 4:07 p.m. The meeting was held in the Don Bautista
room at Hinson Center on the DeAnza College campus. The following members
were present:
Committee Members:
Leonard Batchelor
Don Mackenzie
Joseph Gruber
Kathleen Hulburd
Jerry Prizant
Tom Clements
Travice Whitten
Guests attending the meeting:
George Sloan, DeAnza College
Jerry Ridenger . United Cable
The first item of business was an update on the current status of Cable T.V. by
Jerry Ridenger. He handed out information packets to all members of the
® committee, and informed them that as of this date, 10 miles of underground had
been completed which is approximately 25Z of the total underground and 10% of
the total-. system. He indicated that construction on the headend should start
in approximately six (5) weeks, and the building would be a prefab metal build-
ing with redwood siding.
At the current time, they are waiting for PG&E's approval in regards to string-
ing the overhead lines on PG&E's poles. They expect to start delivering service
to subscribers sometime in October, and they should be able to connect approxi-
mately two hundred houses a week.
The plans for the business office on Imperial are b6ing submitted for public
hearing at the Planning Commission on Wednesday night, June 10, 1981.
There was a general discussion of the basic service and institutional network
connections to the schools in the city. George Sloan then gave a presentation
on the remodeling of the drama hall at Flint Center to accommodate the two
studios, and said that the studios should be ready by October.
They're currently trying to hire a Director of TV Services and plan to have
him on board sometime in July. He generally discussed the guidelines for the
operation of local cable television which they have drafted and talked about
the South Bay Educational Committee which has been formed with various school
districts in the county to discuss the needs for educational TV in the various
communities. It was indicated they probably would make a micro-wave connection
® with Gil Cable TV and that there was high intrest from other cable operators
in the area.
DeAnza College will be on the air September 14, 1981 on TCI's system in Sunny-
vale.
10
Cable T,V. Advisory COMMIttse June 90 1981
The second Item of business was a presentation of a position paper on guide-
lines for the operation of educational T.V. by George Sloan. Following, there
was a discussion of the proposed budget prepared by Von Mackenzie. A copy of
this was handed to all the committee members. He pointed out there was ^ 32
franchise fee which will go to local programming. Don then indicated that the
committee would have to borrow money this year and next year, but should be
in the black by fiscal year 1984, The committee discussed the proposed ob-
jectives and concurred with the draft prepared.
The committee was informed that City funds could only be spent in direct sup-
port of activities which benefit the City. There was a short discussion on
this.
The question of authorized signatures on purchase orders for the committee was
d'_scussed and was decided that all purchase orders would be signed by Travice
Whitten and Don Mackenzie.
The proposed budget was discussed and the committee was not sure that any lia-
bility insurance premiums should be picked up for local programming in terms of
the existing franchise, and this was changed to a zero item.
Materials and supplies were increased to $5100.00, mileage reimbursement was
increased to $500'.00, and professional services was reduced to $2600.00,.
The total budget was left at $10,000.00 dollars and this budget along with a
request for an advance of city funds and a council action on the 3% franchise
fee will be presented to City Council on June 15.
The proposed budget was moved for approval by Kathleen Hulburd with modifications
seconded by Don Mackenzie and approved seven to zero.
The fourth item of business was a discussion of the Brown Act by Travice Whitten,
who indicated that if the committee would like to have meetings on a regular
basis at a given time and place, a legal advertisement in the paper would not
be required. The committee decided to do this and set the meeting date on the
2nd Tuesday of every even month at 4:00 p.m. in the Don Bautista room of the
Hinson Center on the DeAnza College campus.
Fifth item of business was proposed guidelines for the operation of local cable
television in Cupertino. Committee elected to study this and to take some kind
of action at the August meeting.
The tour was tabled because of the small amount of work that has been done as
of this date.
The chairperson asked that at the next meeting there be some discussion on the
liability insurance and requested information from United Cable on the drops
to each of the schools. It was also requested that all committee members bring
back any ideas that they may have in regards to local programming for the next
meeting
Respectfully submitted
Travice Whitten
TW:ec Secretary
CABLE TELEVISION ADVISOK, COMMITTEE
MINUTES
TUESDAY, AUGUST 11, 1981
The meeting of the Cable Television Advisory Committee was called to order by
chairperson Tom Clements at 4:05 P. M. in the Don Bautista Room of the De Anza
Hinson Center. The following were present:
Committee Members: Tom Clements
Don Mackenzie
Joseph Gruber
Jerry Prizant
City Staff: Travice Whitten
Guests: George Sloan, De Anza College
John Cribb, United Cable Television
John Cribb broughtthe committee up to date on the status of the construction of the
system. Construction on the underground and overhead system should resume around August
21, 1981. He explained that United had chosen to terminate the contract with Cal-
Neva and that they now have a new contractor who is in the process of obtaining his
construction license from the State of California. Also he indicated that they have
not received a construction permit from the State yet for the head-end on the De
Anza campus. They expect to be able to put the the first subscribers into service
by mid-October and complete the total system by the end of the year. The new building
for United's office on Imperial has been approved by the City Council and they should
be in this building by March of 1982.
George Sloan indicated that the relocation necessary for the studio is taking place
at this time and the preliminary plans have been finalized by the architect. At
this time they are trying to fill the position of Director of TV services for local
programming and currently are interviewing applicants. They expect to have final
plans and specifications for the studio ready sometime in the next five or six
weeks and anticipate that construction will be finished sometime in March, 1982.
In regards to the item discussed at the last meeting regarding drops to all the
schools, John Cribb suggested that he meet with the school district on each individual
school.
Chairperson Clements said that the City of Sunnyvale and the City of Cupertino City
Managers are discussing the possibility of a joint venture public access channel for
the two communities and that they have already been assigned a channel in Sunnyvale
for educational purposes.
Committee member Len Bachelor arrived at 4:23.
The guidelines for operation of local television presented at the last meeting by
George Sloan were discussed and several wording changes were suggested by member
Don Mackenzie. He also suggested that we redefine narrowcasting and broadcasting.
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Tv
A general discussion on the guidelines followed. It became apparent that there was
some disagreement between the Committee and Mr. Cribb regarding how many channels
were available for public access in the community. Mr. Cribb's contention was that
the community access and public access channels were one and the same and that there
was one municipal channel and two more available for educational, for a total of
four channels. It was the Committee's opinion, based on the franchise application,
that there were separate channels for public access and community access. This re-
sulted in a general discussion of the channels as outlined in the franchise agree-
ment with John Cribb indicating that these were services only and not necessarily
individual channels and also that some of the programs listed there would not be
available for various reasons. The committee decided that all changes in that
programming outlined in the franchise agreement should be submitted to the Committee
for review and then to the City Council. Mr. Cribb indicated that he would submit
those changes. Because of Mr. Cribb's comments, there was a short discussion re-
garding advertising. FCC regulations prohibit advertising on public access channels
and if the public access and the community access channels were the same, then there
could be no advertising for the community access channel.
A general discussion followed regarding the authority and duties of the local program
manager and it was decided that he would be responsible for the day-to-day operation
but that the objectives and policies would have to be defined by the Committee.
John Cribb indicated that one of their franchises had local programming for a period
of eight years and that he would be happy to submit to the Committee a package of
guidelines and various forms, etc. , that have been used successfully by this franchise.
In view of the fact that there may be program changes which have to be reviewed by
® the Committee and the City Council, a special meeting of the Cable Television Committee
has been set for September 15, 1981 at 4:00 in the Don Bautista Room of the Hinson
Center. It will be necessary for the City Clerk to give public notice of this
meeting.
There was a general discussion regarding appeals of any decisions made by the local
program manager. The Committee decided that the appeal should be in writing and
submitted within fifteen days of the manager's decision. The appeal would be re-
viewed by the chairperson who would make a decision and should the person submitting
the appeal be dissatisfied with the chairperson's decision, the matter would be sub-
mitted to the next regular Committee meeting for review.
After all the discussion on the guidelines for local television, George Sloan indicated
that he would revise his draft and have it back to the Committee for the September
fifteenth meeting.
A general update of the status of the budget was given by member Travice Whitten.
This indicated that the $10,000.00 budget and advance funds would be approved some
time in September by the City Council and also that the 3% allocation of the franchise
fee had been approved by the City Council.
John Cribb said that he would supply a copy of the current FCC regulations in regards
to local programming to the Committee.
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® George Sloan indicated that he is setting up a bibliography in conjunction with
the De Anza library and would try to keep the Committee Members current on any
literature available in regard to any local programming and community access.
The Committee would like to know if the City would reimburse De Anza for any
liability insurance they have to carry to cover themselves for local programming
community access.
The meeting was adjourned by Chairperson Clements at 5:34.
Respectfully submitted,
Trav ce Whitten
Secretary
TW:ch
CABLE TELEVISION kDVISORY COMMITTEE
MINUTES
SEPTEMBER 15, 1981
The meeting of the Cable Television Advisory Committee wes called to order by
chairperson Tom Clements at 4:03 P. M. in the Don Bautista Room of the De Anza
Hinson Center.
Committee Members Present: Tom Clements
Joe Gruber
Don Mackenzie
Len Batchelor
Jerry Prizant
Travice Whitten
Committee Members Absent: Kathleen Hulburd
Guests Present: John Cribb, Bob Hinshaw - United Cable TV
George Sloan, George Beers - De Anza College
Robert Quinlan - City Manager
The meeting was called to order at 4:03. John Cribb of United Cable TV gave the
committee an update on the status of the head-end site at the College. They have
not received a yermit yet from the state arthitect's office, but expect to in the
next two weeks. The tower which they have purchased will have to be modified in
the field to meet state requirements. However this does not present any problem,
United has been installing some of the connections between the head-end site and
their amplifiers on Stevens Creek Boulevard and also installing conduit to provide
for future connections with Sunnyvale, Saratoga and Santa Clara Cable TV for
educational purposes.
In regards to the installation of the Cable system, they expect the contractor to
start by the end of the month with service beginning in November. They are going
to complete the system in a counter clockwise direction and hope to have it
finished by the end of March.
George Sloan handed out some bibliographies of material available in various
libraries pertaining to Cable Television and hopes to have a bibliography on
local programming ready for the next meeting.
There was a general discussion by George Sloan on the various publications available
for local programming.
A copy of the revised guidelines for the operation of local Cable Television was
passed out, which incorporated all the changes from the last committee meeting.
Don Mackenzie would like to have the committee discuss the objectives under Section
5 of the guidelines at the October meeting.
John Cribb passed out the guidelines used by the Hayward Cable system for local
programming and briefly reviewed this document.
Tom Clements indicated that United Cable had ordered 3 copies of the FCC regulations
for the Committee.
Mr. Cribb passed out the proposed channel line-up for United. There were several
items listed in the original franchise application which will not be carried, and
include the BBC, Cine-America and Sacramento stations. They also have substituted
the sports channel for the regional and local sports service coverage shown in their
application. The movie channel offering G and k movies only has also been eliminated.
George Sloan indicated that the educational channel shown on 29 coincides with the
same channel that is being used in Sunnyvale for educational purposes.
There was a discussion regarding the three channels available for the community;
public access, educational and City government. The Committee's general feeling is
that there were four channels shown in the original franchise with a second ed-
ucational channel to be added for a total of five. The Committee did not, however,
feel. there would be any problem starting out with three channels.
John Cribb explained that although their Cable had the capacity or 54 channels, at
this time, the converters to be installed in the subscriber's homes would be 36
channels. Jerry Prizant questioned that United Cable's letter of. December 27 stating
that 40 cable services would be offered. John Cribb explained that they would be,
but that some of these, such as C-Span, Calliope and USA are shared on the same
channel at different times of the day.
Bob Hinshaw of United defined public access for the Committee.
John. Cribb indicated that they would have news, weather and sports services on
Channel 19 from Reuters. The Committee asked Travice L,ihitten to duplicate the
program line-up in the franchise application and distribute it for their review.
Bob Hinshaw asked if the Committee would have to review all changes in programming,
and the Committee indicated that, indeed, this would be the case.
The Committee asked United to submit a letter for their review outlining the reasons
for the changes in programming from the original franchise application so that they
may make a recommendation report to the City Council.
George Sloan discussed the present status of the studio and indicated that they are
meeting with the architect now and hope to be out to bid around the end of October
with completion of the studio somewhere around the first'�of 1982.
Bob Quinlan told the Committee that he is on a subcommittee for the League of
California Cities to update the model franchise ordinance for Cable TV and
that he would be very interested in input both from the Committee and United
concerning guidelines for franchises, any comments on local programming, etc.
that they might have.
The next regular meeting of the Committee is set for Tuesday, October 13, 1981.
The meeting was adjourned at 5:11 P. M.
Respectfully submitted,
Travice Whitten
Secretary
TW:ch
CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
OCTOBER 13, 1981
The meeting of the Cable TV Advisory Committee was called to order by chairperson,
Tom Clements, at 4:10 in the Don Bautista Room of the De Anza College Hinson Center.
Committee Members Present: Tom Clements
Don Mackenzie
Joe Gruber
Travice Whitten
Commitree iembers Absent: Len Bachelor
Jerry Prizant
Kathleen Hulburd
Guests Present: George Sloan, De Anza College
John Cribb, United Cable TV
John Cribb brought the Committee up to date on the status of the construction of
the cable system. United has obtained all approvals for the head-end facility on
the De Anza College campus and will start foundation work on October 15, 1981.
Construction time will be approximately 4-6 weeks and the head-end should be operation-
al sometime in December, 1981. Construction on the underground portion of the
cable facilities in the City streets started again on October 2, 1981, and it is
anticipated that the overhead construction will begin around the end of October.
Tom Clements informed the Committee that the studio in the Flint Center should
o•lt to bid early November and they anticipate completion sometime in February. He
also stated that additional electrical power is available on the campus and that
the power would be rerouted during the December break. The studio should be available
for public access sometime next spring, probably by April and De Anza plans to
start using the studio for instructional purposes in the fall semester.
There was a general discussion by the Committee regarding the proposed program
line-up and channel allocation by United. One concern of the Committee was the
loss of the four Sacramento stations. John Cribb indicated that they are having
technical problems at this time and they are not able to receive the Sacramento
stations by microwave because of the twenty eight and 1/2 mile distance to the
microwave receiver. He did state that it may be possible to pull the signals off
the air and still maintain an adequate signal.
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a
There was some discussion about certain channels on the program line-up which
are "must carry's" but leave the air early in the evening, such as the College
of San Mateo which goes off the air at 7:05. The Committee decided to make a
recommendation to the City Council that satellite services should not be eliminated
from the line-up to provide the Sacramento channels. However they did recommend
that the character generator be moved from channel 37 to channel 3 and that the
independent Sacramento station be placed on channel 37. The other Sacramento
stations could be shown on available space basis such as channel 26 after 7:05
at night. A copy of the Council report in regards to this item is attached. The
motion was made by Chairperson Tom Clements and seconded by Joe Gruber and unanimous-
ly approved.
The Committee than got into a discussion of the August 11 revision of the guide-
lines for the operation of local television. There was a general discussion
regarding several items and guidelines and a subcommittee consisting of Don
Mackenzie and George Sloan was appointed to review the sections in regards to
priority of programming and prohibited material and to redraft the guidelines
for review by the Committee at their next regular meeting on Tuesday, December
8, 1981.
The meeting was adjourned at 5:39 F. M. by Chairperson Clements.
Respectfully submitted,
Travice Whitten
Secretary
TW:ch
7_71_77-
Minutes of the Regular Meeting
of the CAmertino Cable TV Advisory Committee
December Ss 1981
Don Bautista Room, Hinson Campus Center, De Anza g2lle Campus
The The meeting was called to order by chairperson Tom Clements at 4:10 p.m.
Members present: Tom Clements
Don Mackenzie
Jerry Prizant
Sharon Rohde acting for Joe Gruber
Chairperson Clements said the Committee Secretary, Travis Whitten, was out of
town, and appointed Don Mackenzie to record the minutes of the meeting. He
also said he had been contacted by Joe Gruber, who would be unable to attend
but sent Sharon Rohde to act in his place.
Guide Document
The first topic of discussion was the December 2nd draft of the "Guide to the
Operation of Local Cable Television in Cupertino". The fee schedule was
discussed and it was agreed the purposes of charging fees were, first, to recover
some costs of operating the studio, and second, to discourage abuse (excessive
use of timc).
George Beers, Telecommunications Manager, asked that the document not be
accepted at this time as he wanted more time to review it.
No changes were proposed other than a spelling error correction.
Cable System Status
John Cribb, Manager of United Cable, said he expects the system to be turned
on in the second week in January. At that time service will be available to
about 500 houses. Around the first of May, the system should be 95% complete
and we should expect pressure to build for public access.
Studio
George Sloan displayed the plans for the studio. He expects electrical specifica-
tions to be completed in December, bids to be requested in late January, the
construction contract to be awarded in mid-February, and completion of
construction (ready for equipment installation) in May or June.
The plans call for one control room and two studios, with an area available for
later addition of a second control room. Cost will be reduced by not having a
raised floor, but the walls will be thicker than normal to allow routing cables
through them and to improve sound insulation. Wheelchair access to the first
floor is provided through the main entrance. (No public areas are above the
first floor.)
(Note: Member Len Bachelor arrived at 4:30 p.m.)
cre'.w3*4 t� l
The studio facility is being built by De Anza College. United Cable will be
involved in equipping it.
School Connections
Jerry Prizant asked when each school would be connected to the system. He
will get together with John Cribb to obtain the information he needs.
Guide Document
The draft Guide was discussed again. The Committee intends to approve a
document at its February 9 meeting for subsequent ,-ubmission to the City
Council for approval. George Beers will complete his review and will discuss
the document with his counterpart in Hayward by then.
Interim Viewing
George Sloan will provide a still visual which can be cablecast over the
community channel when the system is turned on in ,anuary. This will avoid a
completely dead channel until facilities are available for active use of the
channel.
United Cable Facilities
Sohn Cribb reported the tower and head end building are up. There is no power
at the site yet. Equipment installation is 40% complete. Their new office
building has not been started yet, but he anticipates moving in July.
(Note: After the meeting, Jahn conducted a tour of the head end facility for
interested persons.)
College Staffing
George Sloan reported De Anza has hired George Coons as TV Engineer. This
completes staffing of the function. In addition, there are George Beers, Tele-
communications Manager, three Assistant TV Engineers, two Technicians, and
one Secretary.
Conventions
George Beers reported on the League of California Cities and Western Cable TV
meetings he attended in Anaheim. There are many new satellite services
planned. The Cable TV Show was a big, expensive show, indicating growing
activity in the field. The other meeting was especially worthwhile because
George met officials of other cities with community television programs.
Subscriber Lists
John Cribb stated that the list of subscribers to cable television and related
services will not be available to the public.
(Note: City Manager Bob Quinlan arrived at 4:55 p.m.)
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91
Sacramento Station
The ability to receive an acceptable signal at the head end from Sacrwnento
stations cannot be tested until power is available. Once this has been tested,
then United Cable will review the channel assignments.
If Sacramento stations are carried, they will be blacked out if broadcasting a
network show carried by a local station or if broadcasting sports which are
blacked out locally.
Interim Viewing
It is expected that when the system is initially turned on in January, or shortly
thereafter, there will be facilities to show video tapes from outside sources on
the community channel, even though the audio will not be ready until later.
The possibility of also using the mobile van at that time will be investigated by
United Cable and De Anza.
Institutional Network
The institutional channels are expected to become operational in May.
Adjournment
The meeting was adjourned at 5010 p.m.
Respectfully Submitted,
Don Mackenzie
Acting Secretary.
Minutes of the Re&ular Nfttlng
of the Cupertino Cable TV Advisory Committee
February 9, 1982
Don Bautista Room, Hinson Campus Center, De Anza College Campus
The meeting was called to order by Chairperson Tom Clements at 4:00 p.m.
Members Present:
Tom Clements
Don Mackenzie
Jerry Prizant
Joe Gruber
Kathleen Hulburd
Leonard Batchelor
Travice Whitten
Guests present:
George Beers, De Anza College
George Sloan, De Anza College
Sherry Hutson, De Anza College
George Beers gave an update on the meeting held between United Cable, the
City, and De Anza College on January 29, 1982 in regard to the studio equip-
ment to be furnished by United. He indicated that the college had established
a value of approximately $430,000.00 for the list of equipment presented in
the franchise. United had prepared an alternate list of equipment which was
more compatible with a value of approximately $240,000.00. It was pointed out
to United by the City that they had made a dollar commitment in the franchise
even though some equipment was not compatible. De Anza College also prepared
a list of equipment which ACSI had reviewed and found to be satisfactory.
United was going to obtain quotes on De Anza°s list and get back to the City.
In regard to the studio at De Anza, the final design should be completed and
construction started by May. It is anticipated that equipment will be in-
stalled and the studio will be in operation by sometime in September.
George Sloan explained that Sherry Hutson would be the new liaison person
for the college in regard to public and community access channels and could
be contacted at 996-4766.
Tom Clements pointed out that the cable system should be in service sometime
between February 15 and the end of the month. This was followed by a general
discussion regarding school connections and pending closure of several schools
in the area.
George Sloan told the committee that the feeder line from Flint Center to
Sunnyvale Cable system was now complete and educational programs were to begin
on the Sunnyvale system during the first week of April on Channel 29, which
is also the same channel being used for educational purposes in the City of
Cupertino. He indicated that United Cable should have the institutional net-
work completed and operational by early summer.
-1-
K
Tom Clements reviewed the letter from Mr. Tom Maiden to the committee request-
ing that the cable company be encouraged to carry the Sacramento channels as
soon as possible. Since this followed the committee's original recommendations
no action was taken.
The revised copy of the guidelines for operations was discussed by the commit-
tee. It was pointed out by George Beers that there might be overemphasis
on pornography; however, the committee did not wish to make any changes in
the document in this regard. The committee decided not to preclude advertising
on community and public access and Section 3.44 would be amended to reflect
this change. In regard to the charges in Section 4.9, the committee decided
not to charge for materials and labor on programs of less than 5 minutes in
length at intervals not greater than once a week by any individual or group.
There were other minor technical changes in regard to charges which would be
reflected in the final draft.
Tom Clements pointed out that any advertising in the future on community
or public access would be subject to review and the adoption of guidelines
by the committee. Section 3.4 was modified to include the phrase, "conduct
lotteries or provide informafton". There was a general discussion by the
committee in regard to the authority granted to them by the City Council. It
was not clear if the guidelines could be modified by the committee without
a public hearing. The committee requested that the City Attorney be contacted
to see if council could give them authority to revise guidelines with council
approval but without a public hearing.
One committee member had indicated that he thought United Cable was coming in
with a rate increase and asked Travice Whitten' to check this out.
At 5:27 p.m., the meeting was adjourned to March 11, 1982, at 4:00 p.m.
Respectfully submitted,
01
Travice Whitten
Assistant City Engineer
TW/es
f.
Minutes of the Adjourned Meeting
of the Cupertino Cable TV Advisory Committee
March 11, 1982
Don Bautista Room Hinson Campus Center, De Anza College Campus
The meeting of the Cable TV Advisory Committee was called to order by chair-
person, Tom Clements, at 4:08.
Committee Members Present: Tom Clements
Joe Gruber
Len Batchelor
Don Mackenzie
Travice Whitten
Committee Members Absent: Jerry Prizant
Kathleen Hulburd
Guests Present: George Sloan, De Anza College
George Beers, De Anza College
Sherry Hutson, De Anza College
The first discussion centered around the revised draft of the guide to the
operation of local television in Cupertino. Don Mackenzie went through the
revisions with the Committee, indicating all the changes that had been made at
the Committee's request from the last meeting. There was a motion by Travice
Whitten to accept our guidelines as amended. This motion was seconded by
Joe Gruber and unamiously approved. Travice Whitten was directed to place
the guidelines on the April 5, 1982, Council meeting for their approval.
There was a question regarding Section 4.3 in reference to Cupertino residents.
The Committee, after a brief discussion, decided to change this to "any
resident of the Cupertino area".
T. Whitten clarified the City Attorney's opinion that the Council could give
the Committee as much authority as they wished to in regards to the guidelines.
The second item was the agreement between De Anza College television center and
the community program producer. George Beers gave the Committee a brief over-
view of this document stating that it was combined from several other documents
of the same type. There was a brief discussion regarding political candidates
and the equal time provision. Don Mackenzie requested a change in Section
3C to change the last sentence to: (such action may be permitted when special
arrangements are made to assure all candidates equitable time). There was a
general discussion and the agreement was approved by the consensus of the
Committee.
Cable Tv Advisory Mareb 11,,A nutes
Page 2
It was pointed out by Travice Whitten that at the next meeting, the budget
for the following year should be discussed.
The Committee requested the City to write a letter to United Cable to see
if the connection between the studio and the head-end could' be completed
prior to the institutional network.
The Committee decided that the April 5th Council meeting should be attended
by Tom Clemens, Don Mackenzie, Sherry Hutson and George Beers.
There was a general update on the status of the studio equipment by Travice
Whitten.
The meeting was adjourned at 5:04 by Chairperson Clements.
Respectfully submitted,
°"' 4V4Q4__
Travice Whitten
Assistant City Engineer
TW:ch
Minutes of the Regular Meeting
of the Cupertino Cable TV Advisory Committee
April 13, 1982
Don Bautista Room, Hinson Campus Center, De Anza College Campus
The meeting was called to order by Chairperson Tom Clements at
4:00 P.M.
Members present: Tom Clements
Joe Gruber
Don Mackenzie
Jerry Prizant
The Secretary, Travis Whitten was absent due to illness, so Don
Mackenzie was appointed to record the minutes of the meeting.
Chairperson Clements reported that the Guidelines had not been
presented to the City Council as planned because of the number
of suggestions for improvement from the college°s attorney,
Peter Landesberger (who was present at this meeting) . A new draft
of the Guidelines incorporating these suggestions (dated April 6)
had been mailed to committee members and served as the basis for
discussion. Each of the changes from the version approved at the
last meeting was discussed and approved, and further changes were
made as follows:
Joe Gruber asked that section 1.2 be changed to omit mention of
the Municipal Channel, channel 30, since the Guidelines are not
® applicable to that channel.
Section 3.1 then needed to be changed to refer also to only a
single channel. The wording remains such that use of facilities
for the Municipal Channel is still Permitted since the use
for the Community Channel is not exclusive.
[Member Leonard Batchelor arrived at 4:10.]
Section 3.4.1 was clarified to indicate the intent to prohibit
discriminatory activities.
Section 5.5 was changed to be more specific about the appeal
process, including the placing of a time limit on the response
to an appeal.
The fee schedule mentioned in section 4.9.2 was discussed. The
schedule reviewed several meetings ago was intended as an example
of the kind of fees and not the actual. amounts. George Sloan
will present a proposed schedule at the next Committee meeting for
discussion and approval. Because United Cable will be maintaining
the remote van, the mileage charge shown on the sample schedule is
inappropriate. John Cribb, Manager of United Cable, mentioned his
concern that the fee schedule not prevent access to the channel by
as many people as possible, but the wording in section 4.9.1 seems
adequate to prevent that.
page 2
It was moved by Leonard Batchelor and seconded by Jerry Prizant
that:
Chairperson Tom Clements present the Guidelines document,
with the changes noted above, to the City Council for its
approval.
The motion passed unanimously with all members present voting in
favor.
:Text, John Cribb reported on Unites: Cable's progress in providing
service. They began selling service March 1, with installations
beginning March 3. There are now about 300 subscribers,
representing about half the households in the area where service
is available. United is placing advertisements in the Cupertino
Courier with a map showing areas being served. The goal is to
serve all of Cupertino by the end of August.
Leonard Batchelor mentioned that the fees range higher than
anticipated when the franchise was set up. John explained that
the minimum fee ($7.75) is the same but the top end ($36.75) is
higher because there are four premium services available instead
of the two originally planned. The minimum fee includes the
sports service which was originally planned to be a Premium
service, so the subscriber gets more for his money at the low end,
and if he subscribes to only two additional premium services the
charge is still what was originally planned.
® The city's consultant, Cy Humphries, started proof of performance
testing last week.
[Member Jerry Prizant left at 5:00. 1
There was a question about publication :�Pf program schedules for
some of the distant stations carried on Cupertino's cable. John
explained that program listings are shown on cable channel 3.
He doubts that the San Jose Mercury News will carry the listings
due to the small number of people served by the cable.
George Sloan reported that the architect for the studio is working
with the State Architect's Office to get approval. It is hoped
approval will be granted April 15, which would allow completion
of construction in August as planned.
George also said that good progress is being made in reaching an
agreement with United Cable on the equipment to be provided
for the studio and van.
There being no further business, Chairperson Clements adjourned
the meeting at 5:05 P.M.
Respectfully Submitted,
s
Don Mack nzie, sting Secretary
, », P
CABLE TELIVISION ADVISORY COMMITTEE
MINUTES
June 8, 1982
The meeting of the Cable Television Advisory Committee was called to order by
Chairperson, Tom Clements at 4:00 P. M. in the Don Bautista Room, Hinson Center,
De Anza College.
Committee Members Present: Tom Clements
Joe Gruber
Kathleen Hulburd
Len Batchelor
Don Mackenzie,
Travice Whitten
Committee Members Absent: Jerry Prizant
Guests Present: Sherry Hutson - De Anza College
George Beers - De Anza College
George Sloan - De Anza College
John Cribb - United Cable Television
Norm Elison - Cupertino High School
® The first item of business was a presentation by Norm Elison, athletic -director .
for Cupertino High School. He indicated that they would like to televise
Cupertino High School basketball and football games this fall on a delayed basis.
He requested that they be allowed twelve 1 and 1/2 hour slots from September to
January. In addition to the games, they would show educational promotional
spots to gain support for the educational system. There was general support
from the Committee in this regard and Sherry Hutson will provide application
forms.
Item two was an update of the studio construction by George Beers of De Anza
College. George indicated that the contract had been awarded and construction
should start soon. The studio should be ready for equipment by the end of
August. It was indicated that the City had approved the studio and van equip-
mnet list. George also indicated that Via-Com of Mountain View had agreed to
do De Anza's commencement this year with their mobile van and that Mountain View
would be interconnected to educational channels at De Anza. He indicated that
Via-Com proposed to connect them to Foothill College and the University of Santa
Clara, which could possibly lead to a connection to Gill Cable.
Third Item - George Beers and Sherry Hutson of De Anza on the Santa Barbara Western
Region Federation of Local Cable Programmers meeting. They discussed the various
subjects that were brought up at this meeting. They indicated that they thought
it would be appropriate to have an attorney that was knowledgeable in regards to
censorship talk to the Committee. The Committee authorized George Beers to
check with an attorney in Los Angeles to see what the costs would be.
R
�p
Item 4 - George Beers and Sherry Hu'.soa presented a proposed draft of fees for
users of the studio for Community Access Local Programming. The Committee ex-
pressed some concern for an engineering support charge of $20.00 per hour for
all public access users. There were some questions in reference to the hourly
charges outlined for people wishing to utilize De Anza staff for local program-
ming. The Committee decided to take this under consideration and asked that
the fee schedule for Telecommunications Learning Consortium (TLC) in Hayward and
other private companies be brought back to the next regular meeting in October
for more discussion. Travice Whitten pointed out that since United Cable had
paid De Anza College for one staff person, De Anza has the responsibility to
provide all of the support services required under the franchise.
Item 5 - There was a general discussion on the budget, particularly the proposed
list of expenditures for next year and the supporting documentation for the line
items. The Committee agreed to use the same explanations as they used on last
years budget.
There was a discussion on the current billing to the Committee for $5,000.00
worth of video tape. Tom Clements moved to pay the bill. Kathleen Hulburd
seconded the motion and it was unamiously approved by the Committee.
There was a discussion on the bill for the conference in Santa Barbara for George
Beers and Sherry Hutson. The bill was moved for approval by Len Batchelor,
seconded by Kathleen Hulburd and approved unamiously by the Committee.
The bill from the De Anza College attorney for doing the guidelines was not
approved. The Committee agreed that, in the future, prior permission of the
Committee on all expenditures should be secured whenever possible. Travice
® Whitten and Don Mackenzie are to approve all purchase orders. It also asks that
an expenditure report be presented to them every month. This will be taken care
of by Travice Whitten
Item 6 - Miscellaneous. Sherry Hutson and George Beers asked the Committee for
permission to go to a conference in St. Paul in July. This was denied.
There was a general discussion regarding the election of officers. It was de-
cided that new officers would be elected in October.
Item 7 - Cable TV Program Guide. A sample guide was provided by John Cribb.
John stated that they had approximately 1,200 service connections in the system.
The number of people taking HBO was approximately 76%, Showtim ;as approximately
65%, Cinemax - 57% and Escapade was 49%.
The meeting was adjourned at 5:58 by Chairperson Tom Clements.
Travice Whitten
Secretary
® - 2 -
CABLE TELEVISION ADVISORY COK41TTEE
MINUTES
August 10, 1982
The meeting was called to order at 4:04 by Chairperson Tom Clements in the
Don Bautista Room, Hinson Center, De Anza College.
Committee Members Present: Kathleen Hulburd
Joseph Gruber
Don Mackenzie
Travice Whitten
Tom Clements
Jerry Prizant
Len Batchelor
Committee Members Absent: None
Guests Present: Sherry Hutson - De Anza College
George Beers - De Anza College
John Cribb - United Cable Television
Marguerite Johnson - United Cable Television
John Hicks - United Cable Television
Agenda Item No. 1 - Broadcast Attorney. Sherry Hutson stated they had been unable
to find an attorney of this time to speak to the committee. The issue is the
First Amendment legislation regarding public agencies. The college would fall
under this legislation and would have very little control over censorship,• compared
to private companies. United's attorneys may be able to make a presentation to
the group and Sherry Hutson and George Beers will continue to search for a
private attorney.
Agenda Item No. 2 - User Charges, Sherry Hutson presented a handout to the com-
mittee which had been revised in accordance with the committee's recommendations
at the last regular meeting. Joe Gruber questioned the ability of public agencies
to fund programs. It was pointed out that the facilities and training for any
group, including public agencies, are free. Don Mackenzie pointed out that the
committee will fund some local programming as soon as funds are available.
There was a discussion on the rates in Section 5 and the fact that the fees go
directly to De Anza College since this service is provided by De Anza and is not
part of the franchise requirements.
It was decided that there should be a discussion at the next committee meeting on
the hours of operation for local programming/community access. The committee
would like to see some optional day and evening times, and possibly Saturdays.
IL was moved by Prizant and seconded by Batchelor to approve the user charges as
outlined and present them to City Council as an information item.
- 1 -
Agenda Item 3 - Channel 3 Update. There was a copy of the Telecommunications
Learning Consortium (TLC) channel Newsletter which was mailed to Sunnyvale and
Cupertino residents and will be mailed to residents in other cities which are
a part of the De Anza/Foothill College District.
The college plans to have workshops in October and try to have some local pro-
gramming and community access programs on the air by November.
The committee was shown a demonstration tape and also were presented with a pro-
gram guide from United Cable in Hayward.
The studio should be completed around October 15, 198Z, and it will take ap-
proximately 4 to 6 weeks to install the equipment. The college is planning a
grand opening around December 1, 1982.
Agenda Item 4 - United Cable Update. John Cribb said that of the 31 areas of
the City, 26 areas are now in service. The remaining areas should be completed
and in service by the end of September. The penetration rate at the present
time is approximately 50% and the average subscriber is taking 2 pay services.
At this time, the alarm service has only been taken by approximately 2 dozen people.
United plans to be in their new offices in September and invited the committee
to have their October 12 meeting at the new facility. The committee directed
the 'secretary to advertise this meeting.
® John Cribb informed the committee that the first franchise payment to the City
was due on September 15, 1982, and would be between one and two thousand dollars.
Tom Clements pointed out that in October we will have to elect new officers.
Joe Gruber informed the committee that they were invited to a party for Barbara
Rogers and Reed Sparks on August 22, 1982.
George Beers brought up the issue of rights-of-ownership to programs made in
the studio. The committee reached a decision that the free use of the facility
requires free use by Channel 3 of any programs made there, although the person
making the program has all copyright rights. The free right-of-use would
be assigned to United Cable/De Anza College and the City of Cupertino in accordance
with the agreement.
The meeting was adjourned at 5:42 for a tour of the studio facilities.
T v ra ice Whitten
Secretary
CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
October 12, 1982
The meeting was held at United Cable Television building at 10040 Imperial Avenue,
Cupertino, California. The meeting was called to order at 4:30 by Chairperson
Cl-nents.
Committee Members Present: Don Mackenzie
Len Batchelor
Travice Whitten
Tom Clements
Committee Members Absent: Kathleen Hulburd
Joseph Gruber
Jerry Priza-,�t
Guests Present: George Beers - De Anza College
Sherry Hutson - De Anza College
George Sloan - De Anza College
Marguerite Johnson - United Cable Television (Hayward)
John Hicks - United Cable Television (Cupertino)
John Cribb - United Cable Television (Alameda)
Rick Murdock - United Cable Television (Hayward)
Randy Zrelak - United Cable Television (Cupertino)
Scott Maiden - Citizen
Agenda Item No. I - Attendance at Anaheim Conference. There was a general discussion
regarding the 1982 Western Cable Show and Convention in Anaheim in November. Tom
Clements moved for four members to attend this convention. The motion died for
lack of a second. Don Mackenzie moved for three members to go to the convention.
This was seconded by Len Batchelor and approved by the committee. Authorized persons
to go would be Tom Clements, Travice Whitten and Sherry Hutson. Sherry Hutson is
the staff person working on local programming for the committee.
Agenda Item No. 2 - Cable: Linking You to Your Cammunkty - October 29-31, 1982. George
Beers gave a brief summary of the upcoming conference and pointed out that it was co-
sponsored by De Anza College TV Center and Peninsula Community Access Television As-
sociation. Sherry Hutson briefly talked about the NFLCP (National Federation of
Local Cable Programmers) newsletter and recommended that committee members consider
joining as individuals. She will check and see if there is a group membership available.
Agenda Item No. 3 - Studio and Training for Local Programming. Sherry Hutson stated
that portable equipment should arrive soon and that she plans to start training work-
shops in November and December. She indicated that 200 people are on the mailing
list now who would like to attend these training workshops. She informed the committee
that she was attending the government channel meeting with the City of Cupertino on
Thursday, October 14, 1982, and would like to help the City begin some initial pro-
gramming similar to what she has helped the City of Sunnyvale do. She asked the
Ell
Page 2, +C 3fe @Jtesrf a s9 Committee t tmtea,Qdtttaber 12,h�1982
r
committee for funds to start mailing the committee's guidelines and information re-
garding the training for local programming community access, primarily duplicating
costs. Len Batchelor made a motion which was seconded by Travice Whitten to approve
$500.00 for duplicating costs at this time.
Agenda Item No. 4 - Update of United Cable. John Cribb announced that he had accepted
a new Position as the general manager of the United Cable franchise in Alameda and that.
Randy Zrelak was the new manager for United Cable Cupertino. He stated that the total
distribution system in Cupertino is now complete. He also extended an invitation
for the advisory committee to meet permanently, or at any other time they may wish, at
United's facilities on Imperial. He discussed the fact that they are going to have
a November first review session with the City Council concerning conformance to their
franchise application. They now have approximately 3,000 subscribers with a projected
subscriber rate of 5,000, plus or minus. Penetration rate is approximately 40%. He
discussed briefly the fact that they are going to have an institutional meeting in
November to discuss use and equipment needed and that the cable and electronics are
installed.
Agenda Item No. 5 - Discussion on Len Batchelor's Letter (attached). John Cribb stated
that the rates shown are correct. The franchise allows the full rate for pay services
on the second set. He did not wish to respond to the second item in the letter at
this time. He stated that United would respond in writing. Regarding the third item,
John stated that United had fulfilled their franchise obligation and referred to the
agreement between De Anza College, United Cable and the City of Cupertino.
® Agenda Item No. 6 - Sunnyvale-Cupertino Community Access Local Programming. George Beers
gave an update on the discussions that have taken place over the last few months between
the City of Cupertino, the City of Sunnyvale and De Anza College regarding some kind
of joint use of the existing studios at De Anza, and the fact that both City Councils
have approved the concept and authorized the staff to proceed with detailed discussions.
United Cable has also tentatively approved the concept. More information will be
presented to the committee as it becomes available.
Agenda Item No. 7 - Hist!y of Cupertino. Sherry Hutson gave a brief presentation on
a history of Cupertino being compiled by Will Lester and Joe Adamo for the sister
cities in Japan and Italy. She stated that the California History Foundation is sup-
porting this and that Olivetti Corporation has funded $1,000.00 of the $2,000.00 needed
to produce this video tape. The committee was requested for a contribution to produce
this film. Len Batchelor moved that $100.00 be appropriated. This motion was seconded
by Don Mackenzie and approved by the committee. A check should be made payable to the
California History Center. Sherry Hutson briefly discussed some grant programs that
are available.
Agenda Item No. 8 - Election of Officers. Whitten nominated Don Mackenzie for chairperson.
This was approved by the committee. Len Batchelor nominated Whitten for vice-chairperson.
This was approved by the committee Len Batchelor was appointed as secretary by the
committee.
Meeting Location. There was a general discussion of where future meetings should be.
The committee decided at this time to stay at the college because of the proximity
to the studio. However, they did decide to adjourn to November 9, 1982, at United
Cable for their next meeting. This meeting ended at 6:00 P.M.
Travice Whitten, Secretary
103 tcksbur9 Drive,
Cu�eztino, Ca. 95014
October 25, 1982
Don Mackenzi`e, Chairperson,
Cupertino Cable Television Advisory Committee,
11065 La Paloma,
thw. Ca. 95014
Adjourned Meeting of October 12, 1982
November 9, 1982 - continued item
Dear Don:
This letter is to correct some of the information in my letter of
October 4, 1982, and to expand upon some of the other points in that letter.
1. Rate Schedule
At the October 12, 1982 meeting, United Cable assured us that the charges
that they are making are in accordance with the Franchise Bid and I am
willing to leave any further checking of this matter up to the City Staff.
2. Sources of income for United Cable and therefore the Advisory Committee
As stated by United on October 12, 1982 some of the information that I
had acquired is erroneous, apparently Gill originated commercials are
not being injected into Cupertino service.
Apparently my informant was worried as to whether the production facilities
at DeAnza College would be available for the production of "spot commercials"
for use on United's system. Prior to the agreement between the City of
Cupertino, Foothill-DeAnza College District and United Cable, United would
have had access to the production facilities which they would have assisted
in providing and staffing. Unfortunately the Advisory Committee has not had
the opportunity to study the details of this tri-partite agreement,
therefore I did not take this into consideration when I wrote my letter
of October 4, 1982. United Cable undertook to provide a detailed answer
to the points that I raised after they had had time to study the letter
and I look forward to their response, however, f-3r the benefit of the
committee I would like to add that I can well understand that the necessary
equipment to sense the inaudible signal and inject the cartridge loaded
"commercials" into the system may not be justified by the size of the
market presently offered by the Cupertino System, which has required a
very considerable investment by United Cable. I do believe that the City
is entitled to extract an undertaking from United that there is a point
in the development of the system at which further investment will be
justified to add this local sales service for Cupertino business people.
I understand that the City is to consider United's request that the City
accept the system at the City Council meeting on November 1, 1982.
Presumably this will start the time period to count towards United's
being able to initiate a rate increase in accordance with Ordinance No. 930
Article 6.28.030, final paragraph. I feel that this is a good time for
the City to clarify the availability of commercial time to Cupertino
advertisers and other points af'Zecting local service, such as rates for
Premium services on a second outlet etc.
I also believe that the Advisory Committee should ensure that none of the existing
agreements between the City, DeAnza and United in any way preclude the use of the
production facilities for making spot commercials for use on the Cupertino system.
DeAnza College might be interested in assisting United in this type of production
since it would be an opportunity for their students to acquire "hands-on"
experience in a "real world" situation. One of the many ways in which Foothill-
DeAnza College District benefits from their agreement with the City and
United Cable.
I trust that this will set the record straight and assist in getting Cupertino
the best cablevision available while proving financially advantageous for United.
cc: Travice Whitten
Sincerely
TCs: Clements ii
..,..: ., ..+y-., •. t
..
04
CABLE TELEVISION ADVISORY COMUTTEE
MINUTES
December 14, 1982
The meeting was called to order at 4:10 pm by Chairperson Don Mackenzie in
the Don Bautista Room, Hinson Center, De Anza College.
Committee Members present: Don Mackenzie, Cahirperson
TraviceWhitten, Vice Chairperson
Len Batchelor, Secretary
Jerry Prizant, Cupertino Union School District
Kathleen Hulburd, Fremont Union High School District
arrived at 4:20 pm.
Sandra Blackford, Library Commission representative
arrived at 4:25 pm.
Committee Members Absent : None
Guests present George Beers, De Anza College
Shery Hutson, De Anza College
George Sloan, De Anza College
Marguerite Johnson, United Cable Television(Hayward)
Randy Zrel.ak,United Cable Television (Cupertino)
John Hicks, United Cable Television (Cupertino)
The Committee received United Cable Television's letter of December 14, 1982 in
response to Len Batchelor's letters of October 4th and 25th, 1982. This covers
the matter of locally originated advertising and discussion took place regarding
Len Batchelor's concern was to ensure that United should not take any action
that would preclude the addition of local advertising at a future date when the
membership of the system would make such advertising economically feasible.
Travice Whitten presented and reviewed the Report to the City Council on United
Cable Television's conformance with the Franchise Requirements, and stated that
the City Council wished the Committee to have greater involvement in the
monitoring of United Cable Television conformance with the Franchise requirements.
Discussion followed regarding the availability of equipment, and the means of
getting material onto the cable. Shery Hutson outlined the reservation system
and also some of the groups who have expressed interest in producing and/or helping
others produce material for cablecasting. The equipment to be provided for the
Mobile Van was discussed, it was agreed that with the delay of the delivery that
improved egi:.:Lpment might be available. The Studio construction has been approved
for use by the Office of the State Architect and should be available for use by
late January/early February 1983.
Questions were asked regarding United Cable Television's ability to furnish
information regarding the Security and Alarm Systems for homes. United's sales
representatives have basic rate information, but formal quotations will be made
by Bay Alarm.
Travice Whitten provided a status report on Budget and Expenditures.
Randy Zrelak presented the proposed configuration of the Institutional Network
Able to Transmit
Cupertino High School Yes
Forward Monte Vista High School Return Yes
LFn
High School Yes
ool Yes
® er Studio Yes
nal Center Yes
Yes
Out Ch.7 — WIn Ch. T7 6 Yes
To Subscribers
V
Page 2, Cable Television Advisory Committee Minutes, Decenber 14, 1902
The Committee questioned Randy about the various options available for the
interconnecting of the various centers. A modulator will be required at
each location. Would it be possible for the De Anza College Counselling
Department to provide counselling to the High Schools? Yes with one route
of information being returned via the Head End. The various options for
switching from the eight sources to feed the "A" channels 3, 29 and 30 were
discussed and Randy Zrelak was given guidelines for implementation.
The question of insurance coverage for portable equipment while on loan was
discussed, various methods of coverage, collectibility of charges, it was
suggested that this matter be referred to the College District Risk Manager
and Attorney as to the authenticity of the forms presently being used.
The question of who furnishes supplies such as lamps was discussed, matter was
referred to De Anza and United who will report back to the Committee on their
findings and recommend any action to be taken.
Shery Hutson reported on the Workshops that she has been conducting with the
portable equipment and presented her plans for starting Studio Training as
soon as the Studio is available, and plans are under way for a Grand Openning
to be a live cable cast to inaugurate the Studio sometime late January/early
February.
Shery showed two samples of logos, the Committee chose one and authorized
Shery to proceed with the.!, art work for the development of the final logo.
It was suggested that the Committee should plan on meeting monthly, it was
felt that the demands upon the Committee have now reached the point where
this was desirable, therefore at 6:40 pm Don Mackenzie the Chairperson
adjourned the meeting to 4:00 pm January 19, 1983 in the Don Bautista Room,
Hinson Center, De Anza College
Leonard H. Batchelor, Secretary
t.
i
CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
January 19, 1983
The meeting was called to order at 4:11 P.M. by Chairperson Don Mackenzie in
the Don Bautista Room, Hinson Center, De Anza College.
Committee Members Present: Don Mackenzie
Travice Whitten
Len Batchelor
Jerry Prizant
Kathleen Hulburd
Sandra Blackford (arrived at 4:35 P.M.)
Committee Members Absent: Tom Clements
Guests Present: Sherry Hutson - De Anza College
George Sloan - De Anza College
Marguerite Johnson - United Cable (Hayward)
Randy Zrelak, United Cable (Cupertino)
Don Mackenzie pointed out that the minutes of the meeting of December 14, 1982
® need to be corrected to reflect that Committee member Tom Clements of Foothill/
DeAnza College District had been absent. This correction was noted and the
minutes were adopted unanimously.
Agenda Item No. 1 - Schedule for Regular Meetings. Don Mackenzie pointed out
that with the activation of Channel 3, it was becoming necessary to meet on a
monthly basis. The first Wednesday of each month was selected as the meeting
day most convenient to all committee members. It was decided to continue meeting
in the Don Bautista Room of Hinson Center at 4:00 P.M. Motion made by Kathleen
Hulburd, seconded by Jerry Prizant, approved unanimously.
Agenda Item No. 2 - Changes in Ordinance No, 1090. Mayor Gatto had suggested to
on MackenzTe Mat the Committee undertake the review of compliance with the
franchise agreement, and discussion followed as to whether an amendment was needed
to Ordinance No. 1090. If the Committee has monitoring responsibility, it would
need to know what recourse there was to remedy shortcomings shown by checks or
complaints. Travice Whitten advised that the City would be recalling the
technical consultant to make final tests for compliance of the system as installed,
and the Committee would need to review the report of the consultant. The
majority of complaints regarding cable service should go to United Cable
Television, and the only items to reach the Committee will be those items that
are not remedied by United to the satisfaction of the subscribers. Travice
14hitten stated that he has been spending approximately one half day per week
working on cable television matters. The following proposed amendment to
Ordinance No. 1090 was developed:
Page 2
Cable TV Advisory Committee Minutes
January 19, 1983
Section 2.74.060 Duties, Powers, and Responsibilities
The Cable Television Advisory Committee shall have the following duties,
powers and responsibilities, and such others as they may be entrusted with
by the City Council from time to time. The Committee shall:
a. Develop and regulate local programming priorities where necessary.
Utilize moneys allocated in franchise agreements between the City
of Cupertino and cable television companies to develop and fund local
programming. The City Council shall make all final decisions and also
serve in an appeal capacity on local program issues.
b. Review and provide recommendations to the City Council on franchise
compliance and all other matters related to the operation of cable
television in Cupertino.
Agenda Item No.. 3 - Insurance Coverage for Portable Dquipment.. George Sloan
checked with the risk manager of Foothill/De Anza College District and it was
suggested that, in cooperation with the college district, a form of self-insurance
could be set up where borrowers of the portable equipment pay a rate of $1.00
per day per $1,000 of the value of the equipment borrowed. This money would
go into a self-insurance fund to cover damage or loss. One condition suggested
was that this cost be charged to all users, regardless of whether they had
other insurance available to them. A discussion followed as to whether such an
® insurance fee would be objectionable to some users or might even discourage users
from using the equipment. The suggestion was made that possible regular users
could be allowed to furnish a certificate of insurance as to proof of adequate
coverage, but that occasional users pay the premium to the self-insurance
fund. During the discussion, the matter was brought up as to the extent of
United's liability under the head-ing of "Maintenance of Equipment". Marguerite
Johnson suggested that we might need to review the City/College/United agreement,
to ensure that all matters specified therein, are clearly understood by all
parties, or have them clarified before any point of contention arose. It was
suggested that the Committee should have the opportunity to review the agreement
to this end. A sub-committee consisting of Don Mackenzie, Travice Whitten, Randy
Zrelak and George Sloan are scheduling a meeting in the near future to review
the agreement.
Agenda Item No. 4 - Other Matters. Jerry Prizant inquired when United would be
providing cable drops to the schools. Randy Zrelak stated that the first two
schools would be Monta Vista High School (A and B cables) and Lincoln Elementary
(A cable only) . The Committee discussed the institutional network and the schedule
of modulators/demodulators and tie-ins. The possibility of cablecasting live
the Cupertino Union School District and Fremont Union High School District meetings
was discussed. Both districts have items of great interest coming up in the not-
too-distant future. Cupertino is adjacent to United's main buildings and the
Fremont Board would need to hold their meetings at Homestead High School, so that
the signal could be fed into United's system, and then if desired fed back into
the Sunnyvale system.
.Page 3
Cable TV Advisory Committee Minutes
January 19, 1983
Sherry Hutson passed out samples of a mailout package about Channel 3.
The grand opening of the Community Access Channel Studio is tentatively scheduled
for March 1, 1983, with a live telecast on Channel 3. This will be announced
in the Cupertino Scene and we hope for an article or editorial in the Cupertino
Courier.
The agenda for the next meeting, February 2, 1983, will include a studio tour.
George Sloan will mail out parking permits for the rest of the year to Committee
members.
The meeting was adjourned at 6:10 P.M.
Len Batchelor
Secretary
CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
February 2, 1993
The meeting was called to order at 4:10 pm. by Chairperson Don Mackenzie in the
Don Bautista Room, Hinson Center, De Anza College.
Committee Members Present: Don Mackenzie, Chairperson
Travice Whitten, Vice Chairperson
Len Batchelor, Secretary (arrived 4:27 pm.)
Jerry Prizant, Cupertino Union School District
Sandra Blackford, Library Commiss-on (arrived 4:35 pm.)
George Sloan, De Anza College
Committee Members Absent: Kathleen Hulburd, Fremont Union High School District
Guests present: Shery Hutson, De Anza College
Randy Zrelak, United Cable Television (Cupertino)
Rick Murdock, United Cable Television (District Manager)
In opening the meeting Don Mackenzie indicated that Tom Clements had resigned front
the Committee and that George Sloan had been sworn in as the representative from the
Foothill-De Anza Community College District.
Agenda Item No.l - Recommend ( to Council) change to ordinance 1090. Don Mackenzie
presented a proposal based on the discussion at the January 19th, 1983 meeting.
Rick Murdock of United Cable Television wanted a better definition of "duties, powers,
and responsibilities", hick felt thatthe composition of the Committee could change
as would the composition of the City Council and the intentions of the present
Committee and Council would not be known to the new members. As an example Rick asked
how would the Committee respond to a subscriber complaint of low signal power?
Don Mackenzie pointed out that the City Council could not delegate any power that
the Council itself did not have under the Franchise Agreement, and that all that the
Committee could do would be to recommend action to the City Council. Rick Murdock
explained that he was anxious to avoid over regulation, and in particular would like
to see wording in the Ordinance that would not impair United from producing material
of a commercial nature in Cupertino. Various wording were suggested, and all present
contributed to ideas that Don Mackenzie will study with Travice Whitten and they will
bring back what they hope will be a final draft to the March 2nd meeting. Rick Murdock
recommended that consideration be given to either wording in the Ordinance or Rules
for Operation that would establish procedures for handling of funds collected for use
of equipment, Insurance fees, personnel service fees etc. that would be generated as
a result of the operation of Channel 3's facilities, there was informal agreement to
this suggestion and on a motion by George Sloan, seconded by Jerry Prizant tc have
the Change to Ordinance 1090 and such Rules as may be necessary for proper accountability
be presented and brought back to the March 2nd meeting.
Agenda Item No. 2 - Studio Grand Opening March 1, 1983. Shery Hutson stated that
subject to the Committee's approval that March 1, 1983 was a firm date, and she
anticipated two hours of live cablecasting starting at either 7:00 pm or 7:30 pm,
although of course we could start earlier, say 5:30 or 6:00 pm, however, it was the
concensus of the Committee that7:00 pm would be better than 5:30 pm. Shery advised
that the owner of the Homestore had agreed to provide the set for the Grand Opening.
Agenda Item No. 3 - Institutional Network Schedule. Don Mackenzie presented a chart
he had made up to illustrate the proposed layout. United Cable Television has provided
the modulator for City Hall to enable them to get City Hall proceedings to Channel 30.
(2)
It will be the responsibility of the other institutional originators to purchase
modulators , which start in cost from $1,000 upwards. Institutions can all transmit
to the Read-end on the "B" channeland from the Read-end material could be routed
out on either the "A" or "B" channels. United will provide the modulators to feed
out from the Read-end on 'Lu the "B" channel, but will only purchase them as it
becomes clear thatthey are needed, thus they will be the latest "state of the art"
at the time of purchase. United has presently a telephone actuated switcher and is
willing to make it available to assist in getting the Institutional Network started,
but pointed out that this switcher only has a limited capacity, and would serve
only for the interim, and the Committee would eventually have to consider obtaining
a switcher of its own.
Agenda item No.4 - Other Items. George Sloan circulated a sample of an "Agreement
Loan of Television Equipment" which had been prepared in conjunction with the College
District Risk Manager, George agreed that we would need to delete the deductible clause,
took other comments from the Committee and it was agreed that he would ask for
approval of the form to agendized for the next meeting.
Shery Hutson reported that some 500 persons had participated in training courses on
the portable equipment during November and December 1982, with another 300 during
January 1983. As soon as the Studio is available training will start with the studio
equipment, this will have to be accomplished with sufficient people during February to
have a working crew for the Grand Opening March 1, 1983.
Don Mackenzie asked George Sloan whether we should look for another meeting place since
for the L,ist two meetings we have had to wait for previous occupants to vacate the
room, George stated that he will see if there is another Room available so that
the Committee does not have to move back to the Conference Room at City Hall, George
will advise Don within the next few days.
Rick Murdock suggested that whenever the next vacancy occured on the Committee that
consideration be given to having Randy Zrelak appointed, however, it was pointed out
that the composition of the Committee is spelled out in Ordinance 1090, and any change
in the composition would have to be approved by the City Council, and in any case there
could be a conflict of interest in having a United Cable Television staff member on
the Committee, Rick stated that he felt it could provide a more harmonious relationship
if United were representated on the Committee.
There being no other business before the Cmmmittee the meeting adjourned at 6:17 pm.
Leonard H. Batchelor, Secretary
CABLZ TMMXSICM AMSM CM=T=
Minutes
March 3, 1983
The meeting was called to order at 4:05 pm by Chairperson Don Mackenzie in the
Don Bautista Room, Hinson Center, De Anza College
Committee Members present: Don Mackenzie, Chairperson
Travice Whitten, Vice Chairperson
Leonard Batchelor, Secretary
George Sloan, De Anza College
Jerry Prizant, Cupertino Union School District
Kathleen Hulburd, Fremont Union High School District
Committee members absent: Sandra Blackford, Library Commission
Guests present Shery__fttson, De Anna Coliege
Randy Zrelak, United Cable Television(Cupertino)
Marguerite Johnson United Cable Television(Hayward)
Agenda Item No. 1 - Proposed changes to Ordinance 1090
The proposed revision have not been finalized, therefore this item was postponed
until the next meeting.
Agenda Item No. 2 - Schedule for installations at schools
Randy Zrelak and .0erry Prizant had met on this matter with regard to the Cupertino
Union School District and presented the listing for the "A" cable drops at the
schools as follows: Lincoln School in the next few days; Kennedy Junior High
March 11, 1983; Faria March 25, 1983; in view of school closing and movement of
media center Portal has been left until June 1983; Collins April 22, 1983; Garden
Gate May 6, 1983; Stevens Creek May 20, 1983; Plan Allen June 3, 1983. The "B"
cable will also be extended to Portal School in June.
No dates have been set yet for installations at High Schools.
Agenda Item No. 3 - Proposed use of Studio for non-educational Public Access
Purposes.
George Sloan suggested taking Agenda Item No. 6 - Results of meeting regarding
tripartitie agreement, first. Don Mackenzie reported on meeting, question of the
level of use of the Public Access Studio, Cupertino .indicates- a considerably higher
usage than most municipalities. United would provide maintenance repair service
and such training as could be generated as part of the repair service. United pays
except for items damaged due to negligance or mistreatment. Items covered in the
maintenance service are those provided under terms of the franchise. Jerry Prizant
raised the question of whether United accepted Shery's background, training and
experience as adequate=>for training persons using the portable or studio equipment.
Jerry pointed out that he was not criticizing Sher y,. but wished to establish that
United was satisfied, since they are providing the service. Marguerite Johnson
pointed out that the present schedule was for some twenty-two hours of studio use,
while the rated life of some of the lamps in the studio lighting is only twenty
hours, therefore some decision needs to be made as to what are expendable supplies,
and who pays for these. The Van, who manages it? Cupertino has first call, but
obviously there will be a need for advance scheduling. Government Channel will be
managed by City Administration. Van has specific equipment, while Cupertino has
first call it was not intended to be at short notice. Interconnects with neighboring
systems, United is required to cooperate, but the Committee might well have to fund
the connection(through the "B" cable) . The matter of areas presently within the
Gill franchise area, which Gill is not presently servicing because it would require
underground service, it appears that United may well be able to serve these areas
within the foreseeable future and buy out the rest from Gill when their franchise
comes up for renewal in the next year or so, but nothing has developed yet.
George Sloan enquired how Committee felt about the use of the studio at times when it
was not being used by other prime users. Specific application, was contracting for
(1)
e -e
page TWO - MLnutes - Cable Television Advisory Committee - March 3, 1983 mwting
for use of studio by outside users, such as Western Electric, who had enquired
about studio use four hours per month for training their executives in "media
presence". From the income fees charged for any such use should be a percentage
established for a fair share of the maintenance and upkeep of studio that United
was expected to provide, this amount to be turned over to United. George Sloan
suggested that this might be twentyfive percent of the fee, but this would have
to be computed at the time that the fee was established. Marguerite Johnson
pointed out that if De Anza operated this way they would be in competition with
privately operated studios, and consideration would have to be given to making
the fees "fair market value" which might lead to the College Ding accused of
operating a profit making venture, all factors to be considered before going ahead.
Shery Hutson reported that there was presently approximately twenty-seven hours per
week of community use of the studio, George Sloan estimated an additional eighteen
hours per week of educational use for a total of forty-five hours per week.
Travice Whitten pointed out that at next months meeting the committee would be
considering budget, and since the committee had operated without any income for
two years, any income from the use of the studio would be most welcome. The
concensus of the committee is that it is better to 'wear out' the equipment, provided
that we have made proper provision to establish a depreciation reserve from which
the equipment maybe replaced in accordance with good business practices. This will
be a necessary Factor to be included in establishing fees to be charged for studio
use be outside users. The need is to define the role of De Anza as manager of the
Community Access Channel under the tripartite agreement. Feeling of the Committee
is that it would like to see a rate for use of the studio established that reflects
'fair market rate' , makes provision for all out-of-pocket expenses, and establishes
® a reserve for depreciation and repair of the facilities and equipment. George Sloan
asked whether he could proceed with western Electric, since he did not want to lose
the contact. Committee is interested but would need the approval of the City Attorney
and of United Cable Television, with the subsequent rates to be approved by the
Committee. Shery Hutson reported the following studio schedule:
Monday 1:00 - 10:00 pm: Tuesday 6:30 - 10:00 pm; Wednesday flexible up to four hours;
Thursday 6:30 - 10:00 pm; Friday 1:00 - 5:00 pm; Saturday 9:00 am to Noon.
The flexible hours may be scheduled either on Wednesdays or Saturdays.
Shery Hutson left at 5:40 pm for another training session .
Agenda Item No. 4 - Policy on Insurance coverage for loaned equipment.
George Sloan suggested that one way was to establish self-insurance for Community
Channel 3. Don pointed out that De Anza is the entity that is at risk. Travice
Whitten stated that the City cannot be self-insurance agency since they do not own
the equipment. It is felt that it is best to proceed with the self-insurance plan
in cooperation with the College District, as presented at the last meeting, with all
users paying into the self-insurance fund whether or not they believe they are able
to arrange other coverage. All moneys collected for Insurance should go through
the Committee account so that we have complete accountability. Travice Whitten
will meet with Shery Hutson to set up a plan for accounting that is acceptable
to the City accounting code and auditors.
Agenda Item No. 5 - Time and place of meeting
Don Mackenzie thanked George Sloan for having cleared the meeting room for this
meeting without us having to wait for the previous occupants to vacate. George
® Sloan stated that he was negotiating with Campus Security for various solutions
for Parking Permits and distributed permits for the Flint Center Parking lot.
Feeling was that sooner or later Committee should move the meetings back to City
Hall, but that we should continue to meet on the De Anza Campus for the present.
(2)
' {
Page Three - Minutes - Chble Television Advisory Committee - March 8, 1983 Ming
Agenda item 6 - Results of meeting regarding tripartiti agreement
This item was dealt with in conjunction with Agenda Item No. 3 see above
Agenda Item No. 7 - Other Matters
Rate increase by Gill for their Cupertino subscribers, and Gill's Certification
of reasonable profit, will be brought up at next meeting.
George Sloan advised that for some time now that the City of Sunnyvale had been
using De Anza's educational studio to produce a monthly program where viewers
could telephone in and get questions answered, however, with De Anna moving their
educational production facilities into the Channel 3 studio area it would no longer
be practical for Sunnyvale to use De Anza. Could Sunnyvale use the Channel 3 studio?
Committee felt that this fell into the same category as the Western Electric usage,
and a decision would have to await the establishing of rates and legality as spelled
out in Agenda Item No. 3.
It was suggested that now that Shery Hutson had so many evening responsibilities
with the openning of the Studio that she should be placed as the first item on the
Agenda so that she could leave early to fulfill her other duties.
There being no other business before the Committee the meeting adjourned at 6:08 pm.
8;z;e� 464== --
Leonard H. Batchelor, Secretary
CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
Minutes
Regular Meeting April 6, 1983
The meeting was called to order at 4:07 pm by Travice Whitten, Vice-Chairperson
in the Don Bautista Room, Hinson Center, DeAnza College.
Committee members present: Travice Whitten, Vice-Chairperson
Leonard H. Batchelor, Secretary
George Sloan, DeAnza College
Kathleen Hulburd, Fremont Union High School District
Sandra Blackford, Library Commission(arrived 5:25 pm)
Committee members absent : Don Mackenzie, Chairperson
Jerry Prizant, Cupertino Union School District
Guests present: Shery Hutson, Channel 3 Coordinator, DeAnza College
Randy Zrelak, United Cable Television(Cupertino)
Bob Frey, United Cable Television(Cupertino)
Marguerite Johnson, United Cable Television(Hayward)
George Beers, DeAnza college
Agenda Item No. 1 - Coordinator's Report. Shery Hutson presented a draft
scheduleof operations of the production facilities/studio and the access channels
for the summer of 1983. Shery emphasized that this proposal applied only to the
summer of 1983 and was proposed to enable personnel to eliminate a rather considerable
amount of compensation time for overtime worked while setting up the studio and
training crews, which it was felt was desirable to get compensated by the end of the
summer 1983. Once this has been achieved then the facilities will only be closed
down one week per quarter to permit the servicing of the equipment and upgrading
of the facilities. The Committee considered various options to reduce the proposed
four week shut down, including the possibility of the Committeefunding the overtime
pay for the personnel concerned. The Committee asked Shery to try to rework the
draft schedule to maint:._In both production and cablecasting for at least two of
the four weeks, and if possible to provide at least twenty hours of operation
during the other two weeks, and report back at the next Committee meeting.
Insurance for loaned equipment. Moved by Kathleen Hulburd, seconded by Leonard
Batchelor and passed 4 - 0 to accept the proposed "Loan Agreement Form" with the
modification that the borrower would be responsible for the first twenty-five
dollars of loss (to minimize for small items such as lense caps) , also the
proposed accounting form for keeping track of cash receipts and transmitting the
cash to the City.
Agenda Item No. 2 - Proposed Changes to Ordinance 1090. Randy Zrelak presented
a revised version of the item mailed out with the Agenda, this was basically the
same except that it included regualtion of the Educational Channels, and income
from all access sources. The proposal is:
SECTION 2.74.060 DUTIES, POWERS, AND RESPONSIBILITIES
The Cable Television Advisory Committee shall have the following duties, powers,
and responsibilities, and such others as they may be entrusted with by the City
Council from time to time.
The committee shall:
a. Develop, and regulate where necessary, the community access channels. This
includes, but is not limited to, regulation of scheduling and studio use.
b. Develop, regulate and allocate the educational access channels among
bonafide educational institutions located in and serving the City of Cupertino.
C. Utilize money allocated by the City Council and that generated by the use of
access resources to develop and fund local programming.
d. Review franchise compliance and all other matters related to the operation of
Minutes -- April 6, 1983 - Cupertino Cable Television Advisory Committee.
cable television in Cupertino and provide recommendations to the City Council.
® e. Committee decisions on any topic may be appealed to the City Council by any
party in interest.
Moved by Leonard Batchelor seconded by Kathleen Hulburd to refer this revision
to the City Council as fulfilling their mandate for changes.
Agenda Item No.3 - Use of Studio for Private Purposes. Randy Zrelak expressed
United's view that a value be placed upon the cost of maintaining the studio and
related equipment, they have calculated this to be approximately $35 per hour.
Shery Hutson presented a draft policy and rates for Community Services. George
Sloan pointed out that the rates shown therein were only guidlines and subject
to final recalculation. Since the rates listed did not include an element for
maintenance of the studio and equipment Leonard Batchelor requested that such an
element as the $35 mentioned by Randy Zrelak be included in the final computations.
It will also be necessary to set up a reserve account for these funds. The intent
of the presentation was for conceptual acceptance of the format of draft policy
and such Conceptual acceptance was moved by Leonard Batchelor, seconded by
Kathleen Hulburd and passed 4 - 0 for staff to present the final policy at the
next C(manittee meeting.
Agenda Item No.4 - Gill Cable Compliance with Limited Rate Control Formula and
Agenda Item No.S - Gill Cable March 1 Rate Increase. These Items were considered
together. The Committee found that the Gill proposals are in compliance with the
San Josn City Franchise under which they are currently operating, and it was moved
by George Sloan, seconded by Kathleen Hulburd that the City Council be so advised.
Passed 4 - 0.
® Agenda Item No. 6 - Sunnyvale's Use of Studio. George Beers stated that
Sunnyvale have broadened the content of their programs to be acceptable to
Cupertino as well as Sunnyvale, however, that the statements of the Chairperson's
letter of March 7, 1983 should stand.
Agenda Item No.7 - Other Items. Park and Recreation Department Award Nominating
Committee meeting April 22, 1983, Leonard Batchelor will contact Steve Dowling for
the time and place, and will attend, if Leonard is unable to attend Kathleen Hulburd
- !pressed a willingness to represent the Committee.
lz was suggested that the Budget should have Line Items detailing the complete cost
of operating Channel 3, with space left for souces of funding. Travice Whitten
mentioned the need to establish a fund for such expendable as light bulb and
note pads, as trying to operate without these items is very aggravating for the staff.
It was pointed out that there might be a need for Executive Session for such
confidential items as may be so reviewed under the law.
Marguerite Johnson pointed out her concern that outside use of the facilities and
equipment should not detract from staff's time for community access. George Beers
pointed out that very little time is available for outside use, Shery is presently
putting in 60 hours of work to provide 29 hours of cable time.
Meeting adjourned at 5:32 pm.
Leonard H. Batchelor, Secretary
CITY OF CUPERTINO
INTERDEPARTMENTAL Date April 12, 1983
To City Clerk From Public Works (Kitty)
Information MESSAGE: Transmitted is one original - minutes of Cable TV
M Implement Advisory Committee Ming held on April 6, 1983.
Investigate
Discuss
n See me I have distributed a copy of these minutes to all guests
r� Reply
attending this meeting and also have a copy for our file.
T6. b
SIGNED: DATE
Send parts 1 and 2; retain part 3 for follow-up; part 2 to be returned with reply
1 141111 1,11 RM1,
"N
CUPERTINO CABLE TELEVISION AMqSORY COHMTTEE
Minutes
Regular Meeting May 4, 1983
The meeting was called to order at 4:07 p.m. by Don Mackenzie, Chairperson in
the Don Bautista Room, Hinson Center, DeAnza College.
Committee members present: Don Mackenzie, Chairperson
Travice Whitten, Vice Chairperson
Leonard H. Batchelor, Secretary (arrived 4:10 pm.)
George Sloan, DeAnza College
Jerry Prizant, Cupertino Union School District
Committee members abw,--nt: Kathleen Hulburd, Fremont Union High School District
Sandra Blackford, Library Commission
Guests present: Sherry Hutson, Channel 3 Coordinator, DeAnza College
George Beers, DeAnza College (arrived 4:12 pm.)
Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television (Hayward)
Agenda Item No. 1 - Coordinator's Report
Sherry Hutson presented and the Committee accepted a revised summer schedule for
1983. Sherry will also put together some clips highlighting some of the Channel
3 programming.
Agenda Item No. 2 - Budget
The Finance Director had requested an initial budget from Travice Whitten, who had
worked over the telephone with Don Mackenzie and prepared the following tentative
budget:-
Borrowed from City $7,600
Income: Franchise 10/82 $ 1,500 Expenses: Partial Repayment $ 3,800
Franchise 10/83 7,500 Advertising/Legal 100
Other Revenue(est.) 4,400 Tnformation 300
13,400 Conference/Meeting 11000
Dues 200
Mileage 200
Office Supplies 300
Postage 100
Reproduction 25
Professional Services 2,500
Spec. Dept. Expense 4,875
$13,400
The Committee discussed the rate of repayment of the Loan from the City as part of
their review- of the proposed budget, DeAnza anticipates greater income from Other
Revenue sources, and therefore the concensus of the Committee was that the proposed
repayment of $3,800 be allowed to stand with. the firm understanding and commitment
of any additional revenues to repayment of the balance of the loan before any other
expense items-. Adoption of the Proposed Budget was moved by Jerry Prizant and
seconded by Don Mackenzie, passed 5-0.
Agenda Item No. 3 - Ordinance 1090 Revision.
Don Mackenzie reported that he had attended the Council Meeting where the revision
of the Ordinance was considered and advised that the City Attorney felt that the
proposed changes made the Committee "Active" rather than "Advisory", on this basis
0 the Council reviewed that entire Ordinance and membership of the Committee. The
feeling was that Travice Whitten as the City Staff member responsible for Franchise
Compliance placed him in a conflicting position also being a member of the Committee,
it was therefore recommended that Travice cease to a Committee Member, but that the
City Manager would appoint Travice Whitten to be the staff member to attend
Committee meetings and to provide liaison and support as needed.
=I
JIM R, i P1611 :5! pi,wigp:
"T
(2)
Minutes May 4, 1983 Cupertino Cable Television Advisory Committee
A meeting was held with Don Mackenzie, Travice Whitten and the City Attorney at
which revision to the total ordinance were worked out. In line with the Council's
wishes that the Committee become more regulatory than advisory, the word "advisory"
was dropped from the Committee title, City Counsel advised keeping the membership
of the Committee at seven and therefore the seventh member was proposed to be a
third citizen member appointed by the City Council from among the qualified electors
of the City. The members from Cupertino Union School District, Fremont Union High
School District and DeAnza College would be confirmed by the City Council, the
representative of the Library Commission to be selected by the City Council.
The Terms of office have been spelled out in better detail, as are the means of
handling Vacancies and Removal. Duties, Powers and Responsibilities follow the
earlier proposal, but divide into regulatory duties subject to appeal to the City
Council and advisory duties to the City Council. Guest Marguerite Johnson of United
Cable Television (Hayward) pointed out that these changes would appear to put the
representative of DeAnza College (George Sloan) into a similar conflicting position
as Travice Whitten, since DeAnza College is a participant in the Tripartite
Agreement with the City and United Cable, the Committee is in effect the Regulatory
body with regard to this Agreement. George Sloan agreed with this conclusion and
requested time to submit the proposed Ordinance to DeAnza's legal counsel, who should
review the matter with the City Attorney. The Item was tabled until the next
meeting to await tha recommendations of legal counsel.
Agenda Item No. 4 - Discussion of Studio Incidental Expenses
Don Mackenzie suggested that a sub-committee be appointed to study the problem.
Travice Whitten asked whether United Cable Cupertino had provided answers to the
twelve questions raised at the February 8, 1983 meeting, Randy Zrelak stated that
he had not prepared a formal written reply, having covered most of the point-i
raised verbally at the last Committee meeting. George Beers borrowed the notes
taken at the February 8 meeting by Travice's secretary, and made copies for those
committee members who had not seen them, a brief simunary of the questions follows:-
1. Is there a usage limit (only for educational usage)?
2. What is reasonable (levels and types) of educational usage.
These two questions cover such items as Producing educational and access programs
within defines of Franchise proposal.
3. What is United's staff involvement for maintenance and training?
4. Who pays for expendibles in the studio? DeAnza.
of so of to for franchise related equipment? United.
S. Who pays for studio staff (and training)? No legal requirement, only casual
training.
6. Who pays- for equipment repair/maintenance?
United - except negligence or abuse
DeAnza - if not United
7. Who pays for equipment replacement?
United pays
United makes repair/replace decision
DeAnza/City agree on what replacement is.
a. Who manages - creates business plan for van?
United will propose a business plan
9. Who is- responsible for institutional network?
Original concept will be met by UCTC providing nec. H.E.elect, users
provide modulators.
10. Government Channel - who manages - City staff. Use studios - yes. Use van yes.
Business plan financing - can 3% be used?
�.
Minutes - May 4, 1983 - Cupertino Cable Television Advisory Committee
11. What interconnect rights are there? Sunnyvale
Santa Clara United must cooperate.
Saratoga
12. What access rights (.to studio) does United have?
Reasonable access for maintenance plus access like any other public
access user.
Future potential of institutional network will require negotiations with the City,
DeAnza UCTC and include such things as:
Scheduling
Switching
Equipment - head end - United with minimal switching - not exotic design.
Equipment - at drops - United at DeAnza only.
Engineering/design
Maintenance
User supervision
United use of Channels 17/21 reserved for community in franchise.
Discussion revealed that it is needed to make clear who is responsible for
operating Channel 3, Studio etc. A sub-committee was formed by Don Mackenzie,
Travice Whitten will meet with Randy Zrelak, George Beers and Sherry Hutson.
George Sloan advised that he will be away for three months commencing about
May 16, 1983.
Agenda Item No. 5 - Other items.
Jerry Prizant and Randy Zrelak reviewed the progress of the institutional
network drops at the schools, running a few days later than originally scheduled.
Len Batchelor advised the other members that as the committee representative in
the National Federation of Local Cable Programmers he is receiving the Newsletter,
and Cablescan, plus noteces of training programs available in this area, if other
committee members wish to read this literature please cxntact Len.
George Sloan presented the latest draft of the brochure "DeAnza College Television
Center, Community Services dated May 2, 1983 and on green paper, this now lists
rates to be charged to outside organizations for use of the facilities and
equipment and staff, George Sloan pointed out that the rates listed are at the
low end of the scale in relation to local commercial sources.
Travice Whitten left at 5:30 pm.
George Sloan requested that any revisions to the brochure be communicated to
George Beers in plenty of time to permit preparation of a new draft before the
June Meeting. In view of the fact that they have potential users awaiting a
decision it was moved by George Sloan, seconded by Jerry Prizant Schedules I - IV
subject to any changes the Committee may wish to make at the next meeting.
George Sloan pointed out that he did not wish to lose potential paying customers.
Don Mackenzie reiterated that Community and Educational users have priority.
Don Mackenzie suggested deleting video Editing, since it was specified as being
for Community Access only. At this point George Sloan and Jerry Prizant withdrew
their motion and proposed approval of Rate Schedule Ic and Rate Schedule 3 for
non-conaunity TV projects, emphasising that all such activities are secondary
to Community Access and Educational usage. The motion passed 5 - 0.
Sherry Hutson will meet with Travice Whitten to set by procedures for billing and
crediting United Cable and DeAnza with their share.
Meeting adjourned at 6:00 pin.
Leonard H. Batchelor, Secretary
_ t3)
Minutes - May 4, 1983 - Cupertino Cable Television Advisory Committee
. 11. what interconnect rights are there? Sunnyvale
Santa Clara United must cooperate.
Saratoga
12. What access rights (to studio) does United have?
Reasonable access for maintenance plus access like eny other public
access user.
Future potential of institutional network will require negotiations with the City,
DeAnza UCTC and include such things as:
Scheduling
Switching
Egvipment - head end - United with minimal switching - not exotic design.
equipment - at drops - United at DeAnza only.
Engineering/design
Maintenance
User supervision
United use of Channels 17/21 reserved for community in franchise.
Discussion revealed that it is needed to make clear who is responsible for
operating Channel 3, Studio etc. A sub-committee was formed by Don Mackenzie,
Travice Whitten will meet with Randy Zrelak, George Beers and Sherry Hutson.
George Sloan advised that he will be away for three months commencing about
May 16, 1983.
Agenda Item No. 5 - Other items.
Jerry Prizant and Randy Zrelak reviewed the progress of the institutional
network drops at the schools, running a few days later than originally scheduled.
Len Batchelor advised the other members that as the committee representative in
the National Federation of Local Cable Programmers he is receiving the Newsletter,
and Cablescan, plus noteces of training programs available in this area, if other
committee members wish to read this literature please contact Len.
George Sloan presented the latest draft of the brochure "DeAnza College Television
Center, Community Services" dated May 2, 1983 and on green paper, this now lists
rates to be charged to outs.i.de organizations for use of the facilities and
equipment and staff, George Sloan pointed out that the rates listed are at the
low end of the scale in relation to local commercial sources.
Travice Whitten left at 5:30 pm.
George Sloan requested that any revisions to the brochure be communicated to
George Beers in plenty of time to permit preparation of a new draft before the
June Meeting. In view of the fact that they have potential users awaiting a
decision it was moved by George Sloan, seconded by Jerry Prizant Schedules I - IV
subject to any changes the Committee may wish to make at the next meeting.
George Sloan pointed out that he did not wish to lose potential paying customers.
Don Mackenzie reiterated that Community and Educational users have priority.
Don Mackenzie suggested deleting Video Editing, since it was specified as being
for Community Access only. At this point George Sloan and Jerry Prizant withdrew
their motion and proposed approval of Rate Schedule Ic and Rate Schedule 3 for
non-community TV projects, emphasising that all such activities are secondary
to Community Access and Educational usage. The motion passed 5 - 0.
Sherry Hutson will meet with Travice Whitten to set by procedures for billing and
crediting United Cable and DeAnza with their share.
® Meeting adjourned at 6:00 pm.
01��4 1 4t.�
Leonard H. Batchelor, Secretary
j
CUPEW NO CABLE TMEVISI®N AMSORY COMUT-WE
Minutes
Regular Meeting May 4, 1983
The meeting was called to order at 4:07 p.m. by Don Mackenzie, Chairperson in
the Don Bautista Rom, Hinson Center, DeAnza College.
Committee members present: Don Mackenzie, Chairperson
Travice Whitten, Vice Chairperson
Leonard H. Batchelor, Secretary (arrived 4:10 pm.)
George Sloan, DeAnza College
Jerry Prizant, Cupertino Union School District
Committee members absent: Kathleen Hulburd, Fremont Union High school District
Sandra Blackford, Library Commission
Guests present: Sherry Hutson, Channel 3 Coordinator, DeAnza College
George Beers, DeAnza College (arrived 4:12 pm.)
Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television (Hayward)
Agenda Item No. 1 - Coordinator's Report
Sherry Hutson presented and the Committee accepted a revised summer schedule for
1983. Sherry will also put together some clips highlighting some of the Channel
3 programming.
Agenda Item No. 2 - Budget
The Finance Director had requested an initial budget from Travice Whitten, who had
worked over the telephone with Don Mackenzie and prepared the follo:Ang tentative
budget:- Borrowed from City 57,600
Income: Franchise 10/82 S 1,500 Expenses: Partial Repayment $ 3,800
Franchise 10/83 7,500 Advertising/Legal 100
Other Revenue(est.) 4,400 Tnformation 300
13,400 Conference/Meeting 11000
Dues 200
Mileage 200
Office Supplies 300
Postage 100
Reproduction 25
Professional Services 2,500
Spec. Dept. Expense 4,875
$13,400
The Committee discussed the rate of repayment of the Loan from the City as part of
their revievr of the proposed budget, DeAnza anticipates greater income from Other
Revenue sources, and therefore the concensus of the CCmmaittee was that the proposed
repayment of $3,800 be allowed to stand with the firm understanding and commitment
of any additional revenues to repayment of the balance of the loan before any ocher
expense items: Adoption of the Proposed Budget was moved by Jerry Prizant and
seconded by Don Mackenzie, passed -0.
Agenda Item No. 3 - Ordinance 1090 Revision.
Don Mackenzie reported that he had attended the Council Meeting where the revision
of the Ordinance was considered and advised that the City Attorney felt that the
proposed changes made the Committee "Active" rather than "Advisory", on this basis
the Council reviewed that entire Ordinance and membership of the Committee. The
® feeling was that Travice Whitten as the City Staff member responsible for Franchise
Compja ance placed him in a conflicting position also being a member of the Committee,
it was therefore recommended that Travice cease to a Committee Member, but that the
City Manager would appoint Travice Whitten to be the staff member to attend
Committee meetings and to provide liaison and support as needed.
(2)
Minutes - May 4, 1983 - Cupertino Cable Television Advisory Committee
A meeting was held with Don Mackenzie, Travice Whitten and the City Attorney at
which revision to the total Ordinance were worked out. in line with the Council's
wishes that the Committee become more regulatory than advisory, the word "advisory"
was dropped from the Committee title, City Counst6l advised keeping the membership
of the Committee at seven and therefore the seventh member wa3 proposed to be a
third citizen member appointed by the City Council from among the qualified electors
of the City. The members from Cupertino Union School District, Fremont Union High
School District and DeAnza College would be confirmed by the City Council, the
representative of the Library Commission to be selected by the City Council.
The Terms of Office have been spelled out in better detail, as are the means of
handling Vacancies and Removal. Duties, Powers and Responsibilities follow the
earlier proposal, but divide into regulatory duties subject to appeal to the City
Council and advisory duties to the City Council. Guest Marguerite Johnson of United
Cable Television (Hayward) pointed out that these changes would appear to put the
representative of DeAnza College (George Sloan) into a similar conflicting position
as Travice Whitten, since DeAnza College is a participant in the Tripartite
Agreement with the City and United Cable, the Committee is in effect the Regulatory
body with regard to this Agreement. George Sloan agreed with this conclusion and
requested time to submit the proposed Ordinance to DeAnza's legal counsel, who should
review the matter with the City Attorney. The Item was tabled until the next
meeting to await the recommendations of legal counsel.
Agenda Item No. 4 - Discuss-!on of Studio Xncidental Expenses
Don Mackenzie suggested that a subs-committee be appointed to study the problem.
Travice Whitten asked whether United Cable Cupertino had provided answers to the
twelve questions raised at the February 8, 1983 meeting, Randy Zrelak stated that
he had not prepared a formal written reply, having covered most of the points
raised verbally at the last Committee meeting. George Beers borrowed the notes
taken at the February 8 meeting by Travice"s secretary, and made copies for those
committee members who had not seen them, a brief summary of the questions follows:-
1. Is there a usage limit (only for educational usage)?
2. What is reasonable (levels and types) of educational usage.
These two questions cover such items as Producing educational and access programs
within defines of Franchise proposal.
3. What is United's staff involvement for maintenance and training?
4. Who pays for expendibles in the studio? DeAnza.
of it it It for franchise related equipment? United.
5. Who pays for studio staff (.and training)? No legal requirement, only casual
training.
6. Who pays- for equipment repair/maintenance?
United - except negligence or abuse
DeAnza - if not United
7. Who pays for equipment replacement?
United pays
United makes repair/replace decision
DeAnza/City agree on what replacement is.
8. Who manages - creates. business plan for van?
United will propose a business plan
9. Who is- responsible for institutional network?
Original concept will be met by UCTC providing nec. R.E.elect, users
provide modulators.
10. Government Channel - who manages - City staff. Use studios - yes. Use van yes.
Business plan financing - can 3% be used?
CABLE TELEVISION CDMMITTEE 2 of 5
wilNUTES APR.1981-NOV 1988
Minutes - May 4, 1983 - Cupertino Cable Television Advisory Committee
11. What interconnect rights are there? Sunnyvale
Santa Clara United must cooperate.
Saratoga
12. What access rights Cto studio) does United have?
Reasonable access. for maintenance plus access like any other public
access user.
Future potential of institutional network will require negotiations with the City,
DeAnza UCTC and include such things as:
Scheduling
Switching
Equipment - head end - United with minimal switching - not exotic design.
Equipment - at drops - United at DeAnza only.
Engineering/design
Maintenance
User supervision
United use of Channels 17/21 reserved for community in franchise.
Discussion revealed that it is needed to ma:;e clean who is responsible for
operating Channel 3, Studio etc. A sub-committee was formed by Don Mackenzie,
Travice Whitten will. meet with Randy Zrelak, George Beers and Sherry Hutson.
George Sloan advised that he will be away for three months coimaencing about
May 16, 1983.
Agenda Item No. 5 - Other items.
Jerry Prizant and Randy Zrelak reviewed the progress of the institutional
network drops at the schools, running a few, days later than originally scheduled.
Len Batchelor advised the other members that as the committee representative in
the National Federation of Local Cable Programmers he is receiving the Newsletter,
and Cablescan, plus noteces of training programs available in this area, if other
committee members wish to read this literature please c�Qntact Len.
George Sloan presented the latest draft of the brochure "DeAnza College Television
Center, Community Services" dated May 2, 1983 and on green paper, this now lists
rates to be charged to outside organizations for use of the facilities and
equipment and staff, George Sloan pointed out that the rates listed are at the
low end of the scale in relation to local commercial sources.
Travice ?Wtten left at 5:30 pm.
George Sloan requested that any revisions to the brochure be communicated to
George Beers in plenty of time to permit preparation of a new draft before the
June Meeting. In view of the fact that they have potential users awaiting a
decision it was moved by George Sloan, seconded by Jerry Prizant Schedules I - IV
subject to any changes the Committee may wish to make at the next meeting.
George Sloan pointed out that he did not wish to lose potential paying customers.
Don Mackenzie reiterated that Community and Educational users have priority.
Don Mackenzie suggested deleting Video Editing, since it was specified as being
for Community Access only. At this point George Sloan and Jerry Prizant withdrew
their motion and proposed approval of Rate Schedule Ic and Rate Schedule 3 for
non-community TV projects, emphasising that all such activities are secondary
to Community Access and Educational usage. The motion passed 5 - 0.
Sherry Hutson will meet with Travice Whitten to set by procedures for milling and
crediting United Cable and DeAnza with their share.
Meeting adjourned at 6:00 pm.
Leonard H. Batchelor, Secretary
ISO
CUPERTINO CABLE TELEVISION ADVISORY COMITTEE
Minutes
Regular Meeting June 1, 1983
The meeting was called to order at 4:07 p.m. by Don Mackenzie, Chairperson in
the Don Bautista Room, Hinson Center, Dehnza College.
Committee members present: Don Mackenzie, Chairperson
Travice Whitten, Vice Chairperson
Leonard H. Batchelor, Secretary
George Beers, De Anza College
Kathleen Hulburd, Fremont Union High School District
Sandra Blackford, Library Commission
Committee members absent: Jerry Prizant, Cupertino Union School District
Guests present: Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television (Hayward)
Agenda Item No. t - Coordinator's Report
Sherry Hutson was absent for a prior engagement in Los Angeles, so George Beers
made a report on her behalf. DeAnza College participation has been changed from
the Media Center to the Fine Arts Department. George Beers has been appointed
as the DeAnza College representative on the Committee replacing George Sloan.
George Beers advised that he would obtain new Parking Permits for the Committee
and mail them to members. George gave the Committee copies of the Channel 3
program schedule for this current week, and explained that they are trying to
get the schedule published in the Cupertino Scene in addition to the listing
already being published by the Cupertino courier.
Agenda Item No. 3 - Availablility of Mobile Van Facility
Chairperson Mackenzie presented a copy of a letter from Sherry Hutson to United
cable regarding the availability of the van. Randy Zrelak stated that it is his
present and realistic expectation that the van will be delivered from the East to
California, where it will be equipped, Randy is embarrassed by the constant
postponements, by feels that the July date will be lived up to, and is realistic.
Meanwhile will try to get a loaner van when ever the need arises. George Beers
pointed out that DeAnza College was looking to use the van in the Fall Semester
for either three hours once a week or one and a hlaf hours twice a week for a
cablecast course from one of the College's large Lecture Halls, whAch will involve
viewer call-in. With regard to the attachments to Sherry's letter Marguerite
Johnson pointed out that some of the requests for use of the van originated from
outside of Cupertino.
Agenda Item No. 3 - Letters from United Cable Television
First letter related to the ase of the studio for other than Community Access
purposes. United requested that United be reimbursed for an amount to cover
maintenance and depreciation. Travice Whitten requested that any letters from
United to the Committee be copied to the City for the City's file. United is
looking for indemnification from DeAnza College.
Second letter responds to the twelve points raised at the meeting of February
8, 1983, these points were detailed in Minutes of May 4, 1983 Committee meeting.
1. George Beers- pointed out that the Tri-partite Agreement calls for 40 hours
of availability of the studio, presently Sherry Hutson is in the studio for
22 hours per week for Public Access, and there is no way that Sherry or the
technical staff could handle 40 hours of studio availability for Public Access.
Marguerite Johnson pointed out that Hayward has three people manning the
studio to produce 25 hours of actual programming. Travice Whitten stated that
it was his understanding that the studio could be made available for more than
the normal hours if the user was prepared to pay the cost. Sherry Hutson's
work week is 40 hours, studio is available to the public 22 hours per week.
Pu-blic Access users have priority over other users.
(2)
Minutes - June 1, 1983 - Cupertino Cable Television Advisory Committee
4. Who pays expendible costs? United Cable for Public Access and DeAnza College
for Educational and other usage. DeAnza keeping a log of studio use, whether
Public Access or Educational. Travice Whitten mentioned that some expenditures
had been made by DeAnza in order to keep the studio operational.
5. Who pays studio staff and training. DeAnza legally liable for manning the
studio, presently doing more than the minimum, and it will continue that way.
6. 7. and 8. as per report in last minutes.
9. Schools and Library are responsible for the cost of modulators to feed
through the Institutional Network to the Head-end.
10. As per report in last minutes.
11. What interconnect rights are there? To Sunnyvale, Santa Clara and Saratoga,
United Cable is expected to cooperate with the other systems, who are expected
to pick up their share of the connection costs.
12. As per report in last minutes.
Agenda Item No. 4 - Expansion of Studio Capabilities
Meeting held last week between the City and DeAnza College, Committee was
represented by Don Mackenzie. The DeAnza plan for expansion involves putting
the money earned by leases etc. back into equipment etc. publications to form a
library to assist community channel producers, promotion of Channel 3, telephone
surveys, supplies, video tape lamps (United would pay for those lamps used for
Community programming) DeAnza College would pay for lamps used for other users.
George Beers gave background to the Committee on why they felt we should promote
use of facilities, and explained that he was seeking a twoway commitment, DeAnza
to the Committee and the Committee to DeAnza to support "paid for services" and
utilize the income derived to expand the studio, Staff and facilities. It was
pointed out that under the proposed Ordinance revision that Grants would require
the approval of the City Council (Gifts-- of Public Funds) . Don Mackenzie suggested
a resolution requesting a specific proposal from DeAnza College, all members of the
Committee engaged in a lively discussion of all aspects of this proposal, and what
was acceptable to the Committee and would be acceptable to the City Council and
DeAnza College. It was suggested that a resolution along the following lines be
developed for the next meeting of the Committee:
The Committee will consider favourably the utilization of funds generated
by outside use of the Studio Facilities to support the operations of the
Studio and Public Access Channel.
Agenda Item No. 6 - Ordinance Change
Don Mackenzie read a definition of the Appeal Process that is standard in many
other City Ordinances, and was presented by the City Attorney to be inserted after
2.74.060 IIb., no objection was. seen to this. George Beers recommended deleting the
second sentence of 2.74.060 Ia relating to educational uses, feeling that this was
not under the purview of the Committee. Travice Whitten stated that as soon as the
revised Ordinance is passed that he as a City Staff member would cease to be a
Committee member, but will become the liaison between the Committee and the City.
A brief summary was given of the system set up for handling income received by
the Coordinator for Channel Three and its transmittal to the City. The City
disperses funds on behalf of the Committee.
Agenda Item No 7 Consultants Report.
Consultants report on compliance with Franchise was presented for review by United
Cable and the Committee.
® Meeting adjourned at 6:52 p.m.
Leonard H. Batchelor, Secretary
CUPER7INO CABLE TELEVISION ADVISORY COMMITTEE
Minutes
Regular Meeting July Ss
The meeting was called to order at 4:15 {m+ by Don Mackenzie,
Chairperson in the Don Bautista Room, Hinson Centers DeAnza
College.
CotomitteeeMemeers present: Don Mackenzie, Chairperson
Travice Whitten, .-Vice Chairperson
Leonard H. -Bat the 1 or, Secretary
George Deers, DeAnza College
Sandra Blackford, Library Commission
(arrived 4v2®)
Committee Members Absent: Kathleen Hulburd, Fremont Union High
School District
Jerry Prizent, Cupertino Union School
District
Guests present : Sherry Hutsonn, Channel 3 Coordinator, DeAnza
. College
Randy ZreLaK, United Cable Television(Cupertino)
Marguerite Johnsen, United Cable Television(Hayward)
Barbara Reid, DeAnza College
Yvonne Harden, Flint Center DeAnza_ College
Agenda Item c. Minutes of June Meeting
Approval of the minutes was deferred until the next meeting
since neither DeAnza Lollege nor United Cable had received
conies of the minutes, it was requested that the City Clerk be
requested to ensure that DeAnza College, The Channel 3•
CoorCinator and United -Cable in both Cupertino and Hayward
receive copies of the minutes, since arty one of them could be
effected by decisions taken by the Committee.
Agenda Itern 3 Budget
Don Mackenzie and Travice Whitten reported that the budget had
been accepted by the City Council.
Agenda Item 4 Proposed Resolution regarding revenues from
studio rental.
Action on this item was deferred to allow further study by both
DeAnza College and United Cable, and with a view to further
clearance with legal counsel.
Agenda Item S Proposed !Replacement of Code Section 2. 74
Travice Whiten after consultation with the City Clerk proposed
the following revisions:
SECTION 2. 74.010 second paragraph to read:
C. One Library Commission member nominated by the Library
Commission and confirmed by the City Council.
SECTION 2.74.030 second paragraph to read:
Vacancies shall be filled by appointment, or confirmed by the
City Council and shall be for the unexpired portion of the term
of, the office vacated.
These revisions were acceptable to the Committee. Discussion
ensued as to whether DeAnza College, being a party to the
Tripartite Agreement should be representated on the Committee,
Travice Whitten hau discussed this with the City Manager who
saw no problem with this, however, Marguerite Johnson, United
Cable Hayward could see a problem with this. Marguerite also
referred to the new paragraph added to SECTION 2. 74.060 relating
to Appeal procedures, pointing out that if an appeal had to be
filedwithin five working days of a Committee decision they would
not have received copies of the minutes of the meeting therefore
five working days was not sufficient time. It was pointed out
thAt this is a standard procedure used by the City with other
Commissions and Committees, whose minutes are not distributed
until after they have been approved at the subsequent meeting.
Agenda Item 6 Review of ALTA Report on System Performance,
April 1983
Committee members indicated that they had reviewed the report,
and the point arose as to whether it was necessary for ALTA to
confirm that the corrections, of points made during the review,
or whether it was merely necessary for United Cable to confirm
the action that they had taken to correct these points. It was
felt that corrections would be a continuing process and that in
fact several of the Points had been corrected to the
satisfaction of Cyrus Humohrey of ALTA during the review visit.
Travice Whitten and George Seers discussed whether the equipment
needs have been satisfied, particularly with regard to a S®NY
585e Editina Video Recorder, ALTA had definitely felt the need
for editing equipment. This matter needs to be resolved in the
next few days. and George Beers suggested tha' it might need
some financial part cination by DeAnza College. The Committee
agreed to accept the report.
Agenda item 7 United' s plan for providing a remote origination
van.
United Cable advised that they still expected tee have the van
available in time for the start of school in the Fall of 1983. .
United is =_ti' l develooine the Guidelines for the use of the
van. Randy Zrelak indicated that they were still ordering the
van, which it would then take three months to equip, after it
was received. George Beers again reminded the Committee that
DeAnza College had been hoping to base a course on being able to
use the van, either one evening per week for three hours or two
evenings per week, for one and a half hours each. Travice
Whitten aointed out that by the time that the van was finally
deliverer it would be more than one year late, and speculated
what this had saved United Cable. Sherry Hutson suggested that
United Cable should Provide a portable camera, recorder and
control unit until the van is delivered. The portable equipment
presently on hand is so heavily used that Sherry has been unable
to meet the needs of Community users. Yvonne Harden, menti®ned
that she had been unable to take advantage of having interviews
with such celebrities as Buddy Rich who has since had a
quadruple bypass operation, Bob Hope and programs by the DeAnza
Jazz Singers. A request has been received to tape a Fashion
Show by local models to be held at Vallco Fashion park on August
13, 1983. The committee asked (Marguerite Johnson United Cable
Hayward to see if she could locate a van especially for the
Fashion Show. Travice Whitten pointed out that the Committe®
would be perfectly in order in recommending that the City
Council claim penalties for non delivery of the van. Randy
Zrelak agreed that this was possible. George Beers and Sherry
Hutson pointed out that we need to get the Guidelines for the
operation of the van as soon as possible so that we know where
we are going. Sherry Hutson pointed out that the portable
equipment is totally booked for the summer. Don Mackenzie
stated that in his opinion Sherry Hutson is professionally able
to make the proper decisions and exercise Judgement relating to
this proper use of the van and of the portable equipment.
Randy Zrelak and Marguerite Johnson left at 5:30 pm.
Sandra Blackford asked why the van has not been provided? The
concensus of opinion of the comittee was that it was because
United Cable did not want to spend the money. The Committee
felt that they should request the City Council to invoke
penalties for not having furnished the van, and that the
penalties should be retroactive back to the date of June 1983
that United Cable gave to the City Councii at the beginning of
this year. It is hoped that this would provide the necessary
incentive for United to proceed with the procurement of the van
since the penalties listed on Page 45 of the Franchise are 0500
for each days that they are not in compliance. Motion by Sandra
Blackford, seconded by Leonard Batchelor, that the Committee
recommends to the City Council that the City Attorney send a
letter- to United Cable pointino out that the van has not been
furnished as calied for in the Franchise. If the van is not
made available by Se"otember 1, 1983, the City Council will give
serious consideration to invoking the penalty of $500 per day
retroactive to June 1983. The discussion that followed brought
out the point that all committee members feel that handy Zrelak
needs a firm stand to be taken by the Committee and the -City so
that he has some leverage on the Coroorate Office in Denver to
get permission to proceed. The Motion was pased 4 to 0.
The Committee cave direction to Sherry Hutson to send a letter
to United Cable to request a van for use on August 13, 1983 and
for any other legitimate use that she has for the van, and if
United refuses to provide a van as requested then Sherry should
contact Don Mackenzie or Travice Whitten and let them know, also
document all requests, which should include a deadline for a
reply, and also the outcome of the request. In closing this
tonic Yvonne Harden asked if the Committee considered quality to
be important and received a resounding affirmative response.
Agenda Item S DeAnza College indemnification of United for
Studio rental.
To be worked out between DeAnza College and Randy Zrelak United
Cable.
Agenda Item 9 Discussion of the term "Cupertino area"' in
section 4. 3 of Studio.Buidelines.
Sherry Hutson reported that presently this covers the Community
plus Staff or Students of DeAnza College. Sherry presently
Maintains two lists, the first of People who qualify under the
above definition, the second those people who do not qualify.
The Committee felt that Sherry is doing a good Job of screening
applicants and interpreting the Committees intentions in
formulatino the Guidelines for the use of the Facilties.
Agenda Item 1 Coordinators Report
Sherry Hutson presented the first issue of a Usage Report which
covered last week, and pointed out that this was an unusually
light period.
At 6:29 the meeting adjourned to July 27th at 4:00 pm.
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4.
Ali ST s A$MVE a.
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Dorhy Co sneli a Leonard Batchelor
ot
City Clerk Secretary
,.� CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
Minutes
.� Regular Meeting July 62- 1993
The meeting was called to order at 4:15 pm by Don Macke"2ie,
Chairperson in the Don Bautista Room, Hinson Center, DeAnza
College.
Coramittee •Members present: Don Mackenzie, Chairperson
Travice Whitten{ Vice Chairperson
Leonard H. Batchelor, Secretary
George Beers, DeAnza College
Sandra Blackford, Library Commission
(arrived 4:20)
Committee Members Absent : Kathleen Hulburd, Fremont Union Hich
School District
Jerry Prizant, Cupertino• Union School
District
Guests present : Sherry Hutsonn, Channel 3 Coordinator, DeAriza
Co: lege
Randy Zrelak, United Cable Televisiore(Cuoertino)
Marguerite Johnson, United Cable Television(Hayward)
Barbara Reid, DeAnza College
Yvonne Harden, Flint Center DeAnza College
Agenda 1te:, 2. Minutes of June Meetinp
Aoorovai of t`e minutes was deferred until the next meeting
since neither DeAnza Colleae nor United Cable had received
conies o4 the minutes, it was recuested that the City Clerk be
recuestec' tc- ensure that DeAnza College, The Channel 3•
Coco,dir:ator and United Cable in bath Cupertino and Hayward
receive cr_,oies of the minutes, since any one of them could be
effected by decisions taken by the Committee.
Agenda item 3 Budget
Dort Mackenzie and Travice Whitten reported that the Budget had
been accepted by the City Council.
Agenda item 4 Proposed Resolution regarding revenues from
studio rental.
Action on this item was deferred to allow further study by both
DeAnza College and United Cable, and with a view to further
clearance with legal counsel.
Acenda Item 5 Proposed Reolacement of Code Section 2. 74
ravice Whiten after consultation with the City Clerk proposed
the fol!owine revisions:
SECTION 2.74.010 second paragraph to read:
C. One Library Commission member nominated by the Library
Commission and confirmed by the City Council.
SECTION 2. 74. 030 second paragraph to read:
Vacancies sha:l be filied by appointment, or confirmed by the
City Council ant shall be for the unexpired portion of the term
of. the office vacated.
These revisions were acceptable to the Committee. Discussion
ensued as to whether DeAnza College, being a party to the
Tripartite Agreement should be representated on the Committee,
Travice Whitten had discussed this with the City Manager who
saw no problem with this, however, Marguerite Johnson, United
Cable Hayward could see a problem with this. Marguerite also
referrer to the new paragraph added to SECTION 2.74.060 relating
to Appeal Procedures, pointing out that if an appeal had to be
filedwithin five working days of a Committee decision they would
not have received copies of the minutes of the meeting therefore
five working days was not sufficient time. It was pointed out
thAt this is a standard procedure used by the City with other
Commissions and Committees, whose minutes are not distributed
until after they have been approved at the subsecuent meeting.
Agenda Item 6 Review of ALTA Report' on System Performance,
April 1983
Committee members indicated that they had reviewed the report,
and the point arose as to whether it was necessary for ALTA to
confirm that the corrections of points made during the review,
or whether it was merely necessary for United Cable to confirm
the action that they had taken to correct these points. It was
felt that corrections would be a continuing process and that in
fact several of the points had been corrected to the
satisfaction of Cyrus Humohrey of ALTA during the review visit.
Travi"Ce Whitten and Georce Beers discussed whether the equipment
needs have been satisfied, particularly with regard to a SOVv
5850 Editing Video Recorder, ALTA had definitely felt the na-,J
for editing equipment. This matter needs to be resolved in the
next few days, and George Beers suggested that it might need
some financial participation by DeAnza DDllege. The Committee
agreed tc. accent the reoort.
Agenda Item, 7 United' s clan for providing a remote orinination
van.
United Cable advised that they still expected to have the van
available in time for the start of school in the Fall of 1983.,
United is st2ll developing the Guidelines for the use of the
van. Randy Zrelak indicated that they were still ordering the
van, which it would then take three months to equip, after it
was received. George Beers again reminded the Committee that
DeAnza College had been hoping to base a course on being able to
use the van, either one evening per week for three hours or two
evenings per week for one and a half hours each. Travice
Whitten pointed out that by the time that the van was finally
delivered it would be more than one year late, and speculated
what this had saved United Cable. Sherry Hutson suggested that
United Cable should provide a portable camera, recorder and
control unit until. the van is delivered. The portable equipment
presently on hand is so heavily used that Sherry has been unable
to meet the needs of Community users. Yvonne Harden, mentianed
that she had been unable to take advantage of having interviews
with such celebrities as Buddy Rich who has since had a
quadruple bypass operation, Bob Hope and programs by the DeAnza
Jazz Singers. A request has been received to tape a Fashion
Show by local models to be, held at Vallco Fashion Park on August
13, 1983. The committee asked Marguerite Johnson United Cable
Hayward to see if she could locate a van especially for the
Fashion Show. Travice Whitten pointed out that the Committee
would be perfectly in order in recommending that the City
Council claim penalties for non delivery of the van. Randy
Zrelak agreed that this was possible. George Beers and Sherry
Hutson pointed out that we need to get the Guidelines for the
operation of the van as soon as possible so that we know where
M
we are going. Sherry Hutson pointed out that the Portable
equipment is totally booked for the summer. Don Mackenzie
stated that in his opinion Sherry Hutson is professionally able
to make the proper decisions and exercise judgement relating to
thb proper use of the van and of the Portable equipment.
Randy Zrelak and Marguerite Johnson left at 5:30 Pm.
Sandra Blackford asked why the van has n-t been provided? The
concensus of opinion of the comittee was that it was because
United Cable did not want to spend the money. The Committee
felt that they should request the City Council to invoke
penalties for not having furnished the van, and that the
penalties should be retroactive back to the date of June 1983
that United Cable cave to the City Council at the beginning of
this year. It is hoped that this would Provide the necessary
incentive for United to proceed with the procurement of the van
since the Penalties 'Listed on Page 45 of the Franchise are $500
for each days that they are not in compliance. Motion by Sandra
Blackford, seconded by Leonard Batchelor, that the Committee
recommends to the City Council that the Citv Attorney send a
letter to United Cable pointing out that the van has not been
furnished as called for in the Franchise. If the van is not
made available by September 1, 1983, the City Council will give
sericus. consideration to ii-.vokiroa the penalty of $500 per day
retroactive to June 1983. The discussion that followed brought
out the point that all committee members feel that Randy Zrelak
nLeds a firm stand to be taken by the Committee and the City so
that he has some leverage or, the Corporate Office in Denver to
get permission to proceed. The Motion was eased 4 to 0.
The Committee cave direction to Sherry Hutson to send a letter�
to United Cable to request a van for use on August 13, 19S3 and
for arty other legitimate use that she has for the van, and if
United refuses to provide a van as requested then Sherry should
contact Don Mackenzie or Travice Whitten and let them know, also
document all requests, which should include a deadline for a
reply, and also the outcome of the request. In closing this
topic Yvonne Harden asked if the Committee considered quality to
be important and received a resounding affirmative response.
Agenda Item S DeAnza College indemnification of United for
Studio rental.
To be worked out between DeAnza College and Randy Zrelak United
Cable.
Agenda Item 9 Discussion of the term "Cupertino area"' in
section 4. 3 of Studio.
Guidelines.
Sherry Hutson reported that presently this covers the Community
plus Staff or Students of DeAnza College. Sherry presently
maintains two lists, the first of People who qualify under the
above definition, the second those people who do not qualify.
The Committee felt that Sherry is doing a good job of screening
applicants and interpreting the Committees intentions in
formulating formulatinc the Guidelines for the use of the Facilties.
Agenda Item I Coordinators Report
Sherry Hutson presented the first issue of a Usage Report which
covered last week, and pointed out that
this was an unusually
light period.
At 6:29 the meeting adjourned to July 27th at 4:00 pm.
�w. .�
CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
Minutes
Regular Meeting July 27, ]983
The meeting was called to order by Don MacKenzie, Chairperson, in'the
Don Bautista Room, Hinson Center, DeAnza College.
Committee members present: Travice Whitten
Don MacKenzie
George Beers
Jerry Prizant
Kathleen Hulburd
Sandra Blackford
Committee member absent: Leonard Batchelor
Guests present: Bob Frey, United Cable
Randy Zrelak, United Cable
Marguerite Johnson, United Cable
Sherry Hutson, DeAnza College
Agenda Item No. 1 - Coordinators Report. Sherry Hutson gave the coordinators
report for Channel 3. She also stated that an itemized report would be attached
to the minutes before the next meeting.
Agenda Item No. 2 - There was a question on the June minutes. The cost of $1,800.00
for modulators for the school should be added to Item #9. The minutes were approved
on a motion by Kathleen Hulburd, seconded by George Beers, all aye.
Agenda Item No. 3 - Don MacKenzie presented two proposals dated 6-28-83 and 7-26-83
regarding the studio rental. The difference in the proposals is that the 6-28-83
draft takes profit from the studio to the committee and the 7-26-83 draft shows the
profit going directly to DeAnza College to offset the operating costs. Marguerite
Johnson asked when this would be presented to the City Council. Travice Whitten replied
at their next meeting. United Cable stated that they had to be indemnified and bonded
prior to outside use of the studio. This was to be added to the staff memo to the
Council. George Beers stated that he would bring the fee schedule for use of the
studio to the next meeting. Moved by Kathleen Hulburd to approve the 7-26-83
resolution, and seconded by Jerry Prizant, all. aye.
Agenda Item No. 4 - Travice :4bitten suggested that, with DeAnza College and himself
coming off the committee, the committee be reduced to 5 members. DeAnza staff is to
be removed, primarily, due to the first amendment problem, and not the fact that the
Cable Advisory Committee is regulatory. George Beers stated that DeAnza would also
like to be staff liaison to the committee. Don MacKenzie moved for approval, Travice
Whitten seconded. George Beers made a motion, and Jerry Prizant seconded, to approve
Beers amendment which would change Section 2.74.060. Kathleen Hulburd moved for
approval, George Beers seconded, committee voted all aye.
Agenda Item No. 5 ACSI REPORT. Randy Zrelak, from United Cable, stated that on
Item 1 equipment needed for proper testing would be available. He stated that
United would send a letter addressing all the other points outlined in the report.
Minutes - July 27, 1'83 - Cupertino Cable Television Advisory Com ttea
t
Randy also stated that some of the items that Cy wanted to test were not required
by the specifications but that ACSZ wanted to test them anyway. Travice Whitten
was to check and see if ACSZ is checking specifications beyond the scope of the
franchise, Jerry Prizant asked if United now had a chief tech and Randy Zrelak
replied that they did. Don MacKenzie pointed out that the summary and test notes,
in the ACSI report, did not agree and this was to be checked with Cy Humphries.
Agenda Item No. 6 - REMOVE VAN. Don MacKenzie presented a letter from United Cable
to the Council. United Cable presented a management plan for the committee's review
which will be finally reviewed in September.
Agenda Item No. 7 - Travice Whitten asked Randy Zrelak if the problem with scramblers
going out on the various channels had been eliminated. Randy indicated that the
electronics had been revised to take care of this problem.
Agenda Item No. 8 - Sherry Hutson asked if the committee would like to meet at the
studio. The committee indicated that the September meeting would be held at the
studio. The committee also expressed some concerns regarding parking for the public
attending these meetings and asked if the temporary parking permits could be issued
to the public at the Information Booth at Lot A.
Meeting adjourned at 5:49 p.m.
Travice Whitten
Acting Secretary
TW:ld
K
IV
CUPERTINO CABLE TELEVISION ADVISORY C0MIKIT"'Bi E
Minutes
Regular Meeting August 3, 1983
Travice Whitten arrived at 3:58 p.m.
A roll call was taken, Committee members present:
Travice Whitten
Committee members absent:
Don MacKenzie
George Beers
Kathleen Hulburd
Sandra Blackford
Leonard Batchelor
The meeting was adjourned for lack of quorum at 4:02 p.m.
Travice Whitten
Acting Secretary
TW:ld
CUPERTINO CNBLE TELEVISION ADVISORY COMMITTEE
Minutes
Regular Meeting of September 7, 1983
Chairperson Don Mackenzie called the meeting to order at 4:10 p.m. in the
Channel 3 Studio, DeAnza College Flint Center.
Committee Members Present: Don Mackenzie, Chairperson,
Leonard H. Batchelor, Secretary
Sandra Blackford, Library Commission
Kathleen Hulburd, Fremont Union High School District
Committee Members Absent : Jerry Prizant, Cupertino Union School,Distri.ct
Guests Present: Sherry Hutson, Coordinator Community Channel 3
Michelle Mann, Community Channel 3
Travice Whitten, City Staff Liaison
George Beers, DeAnza College
Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television (Hayward)
Agenda Item No. 1 - Coordinators Report.
Sherry reported that Channel 60 KCSM had enquirt.d whether some of the tapes
that had been prepared for Channel 3 could be aired on Channel 60, there
was some discussion as to whether the tapes met the quality standards for
airing as against cable casting, and whether FCC regulations permitted this
to take place. There was discussion as to whether there was a need for a
quarterly shut down of the Channel 3 studio and cablecasting for maintenance,
as had been suggested by United Cable. United recommended leaving the
scheduling this way and then if the shut down was not needed this would
amount to "bonus time".
Agenda Item No. 2 - Minutes of Meeting of July 6, 1983.
Approval of the minutes was Moved by Kathleen Hulburd, Seconded by Don
Mackenzie and passed unanimously(4 - 0) .
Agenda Item No 3 - Consultants report on Franchise Compliance.
Letters from United Cable Television to Alta(Cy Humphries) and to Don
Mackenzie were discussed and Travice Whitten advised that he had not yet
been able to talk to Cy Humphries about the report, further action was
deferred until responses had been received from Cy Humphries.
Agenda Item No 4 - Use of Remote Production Van, United Management Plan.
Sherry reported that two potential users had cancelled out because of the
proposed Management Plan and especially the Insurance required. Presently
required insurance with very low deductible is prohibitive in cost, and
the release required by United Cable inhibits users from making use of the
Van. The general feeling of the Comittee members was that whilst the van
is supposedly available that with the restrictions that United is placing
on possible users that we in effect do not have a Van, Travice Whitten
stated that if he was required to m ake a report to the City Council now
he would say that effectively the van does not exist. In the meantime
the 120 day trial time is fast going by and the van has not even been
used once because of the restrictions. United was asked for an exact
listing of the equipment that was to be insured with the replacement cost
of each item. Committee member Blackford pointed out that while she could
understand the intent of the Van Use Release, she did not feel that the
wording of the Release was achieving its purpose, and was intended to
inhibit anyone entering the van. Chairperson Mackenzie summarized the
items that needed to be clarified:
(2)
Cupertino Cable Television Advisory Committee Regular Meeting 9/7/83 cunt.
1. Educational Access, does plan meet requirement of Franchise? is it
proper to charge Educational Users?
2. 30 day prior sign-up criteria, is this justified? Seems unduly
restrictive.
3. Since the Van is used by other United Cable Franchises, does the
proposed plan meet the Priority Requirements for Cupertino.
4. Insurance, there must be a better way of handling this, United are
investigating, what they can offer.
5. The Van Use Release. Several Questions as to its viability.
6. Whether or riot some users who wish to use the Van for a Series of events
may only have one event at a time scheduled.
Committee and guests discussed the 30 day sign-up requirement as putting a
crimp on many types of scheduling. Travice Whitten pointed out that in
effect we don't have a van for a football game or it would have to be done
with Portable Equipment. George Beers pointed out that there was a long
list of Athletic Events that the Schools and College wanted to cover for
Channel 3. Marguerite Johnson pointed out that Bay Area District of United
are all sharing one van, Len Batchelor and Travice Whitten won dered whether
this was the intent "sold to us" when presenting the Franchise, Travice
suggested that we will have to get out the tapes of those meetings and
listen to them, to establish what was promised. Travice Whitten suggested that
exceptions should be made to the 30 days prior schedule and the only one event
on the schedule at a time for Athletic/Educational/Government events.
® This would preclude abuse by unqualified would be producers. The Committee
felt that if a reasonable management plan were presented and adopted that
good use would be made pf this very valuable piece of equipment, particularly
for sports events. Sherry Hutson pointed out that this would probably
bring in new subscribers for United. Randy Zrelak oints out that this would
have to return 106% of the cost for it to be effective. George Beers suggested
that maybe we need a 3 to 4 month leadtime for repetitive events to be multiply
scheduled and keep the 30 days for other events. United Cable will review the
management plan and try to revise it to address the six areas listed above,
also a clarification of what equipment is to be insured and report back at the
next meeting. During the discussion it was suggested that United Cable was
hoping that Bill S 66 would pass and that they would not have to provide a
van, this was vigorously denied, however it was suggested that at a future
meeting we invite Mr. Robert Quinlan, City Manager and a member of the League
of Cities Committee on Cable Television to address the Committee on the
matter of S 66, United indicated that they would appreciate the opportunity
to have a representative present to give their point of view.
Agenda Item No. 5 Revised City Code Sections relating to Committee.
Passed by City Council with only minor change to 2.74.020.
Agenda Item No. 6 - Election of replacement Vice-Chairperson.
Now that Travice Whitten was Liaison to City Staff a new Vice Chairperson
would be needed, however, also the Citizen position presently held by
Chairperson Don Mackenzie is up for renewal, therefore it was suggested that
elections of Offic ers be postponed until the next meeting, Approved.
Agenda Item No. 7 - Letter from United regarding elimination of discount program.
No action needed in compliance with Franchise.
Agenda Item No. 8 - Other Matters.
............ ............ ............
(3)
Cupertino cable Television Advisory Comittee Regular Meeting 9/7/83 Cont.
United Cable Television (Cupertino) is requesting an increase in the basic
rate from $6.50 to $8.00. Randy Zrelak wished to know what backup material
the Committee required to be able to make a recommendation to the City
Council. The Franchise requires that tha increase be based upon increases
in the Say Area CPI increase since the date of signing of the Franchise,
after some discussion it was felt that clarification was needed from the
City Attorney as to whether the intent is CPI at time of signing of the
Franchise or at the start of Cablecasting, Travice Whitten will ask the
City Attorney for an interpretation. Randy Zrelak suggested that if they
could use the CPI back to 1980 and put in a CPI based increase each year
for the next five years as per the Franchise and ordinance this would get
United Cable to a point where the System would be economically viable.
George Beers was asked whether if the public wanted to come to the meetings
that they would have to pay the 504: parking fee, Sherry Hutson said that
she had checked with Security and that was the case, Travice Whitten hoped
that this would not inhibit public attendance. Kathleen Hulburd asked if
it would be better to move the i.,ieetings to City Hall? This would require
that we advertize the change in location of the meetings.
Travice Whitten advised that United Cable will be paying the City the
Franchise fee and it is estimeted that the Committee will then have some
$23,000 for the Committee Budget, this should enable us to completely repay
The City for the amount advanced for Committee operations.
At 6:15 pm the meeting was adjourned until September 21, 1983 at 4:00 pm
in the Council Chamber at City Hall, when the Agenda will consist of
the Revised Management Plan for the Remote Production Van, What CPI dates
apply to the rate increases under the Franchise, and we hope some
details about S 66 and its progress.
Respectfully submitted,
Secre F
Leonard H. Batchelor,
m ,'.yr• .:& 5.?,y 'z n� '�_
CUPERTINO CABLE TELEVISION ADVISORY CONKIWEE
• Minutes
Adjourned Regular Meeting of September 7, continued September 21, 1983
Chairperson Don Mackenzie called the meeting to order at 4:05 p.m. in the
Conference Room of Cupertino City Hall.
Committee Members Present: Don Mackenzie, Chairperson
Leonard H. Batchelor, Secretary
Sandra Blackford, Library Commission
Jerry Prizant, Cupertino Union High School District
Kathleen Hulbur-d, Fremont Union High School
District arrived at 4:12 p.m.
Guests Present: Sherry Hutson, Coordinator Community Channel 3
Michelle Mann, Community Channel 3
George Beers, DeAnza College
Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television (Hayward)
Robert Frey, United Cable Television
Yvonne Hardman, Community Producer
Paul Hardman, Community Producer
Norman Eliason, Producer Cupertino High School
Scott Bateman, Citizen Volunteer Channel 3
Agenda Item No. 1 - Minutes of July 27, 1983 Meeting
Motion to accept the Minutes by Jerry Prizant, Seconded by Sandra Blackford
and passed unanimously.
Agenda Item No. 2 - Minutes of August 3, 1983 Meeting.
Motion to accept the Minutes by Jerry Prizant, Seconded by Sandra Blackford
and passed unanimously.
A&enda Item No. 3 - Discussion of S66
City Manager Robert Quinlan, who is also of the Committee on Cable Television
of the California League of Cities brought the Committee up to date on the
present position on S66. Action by the City of Lakewood is an example of
the extreme opposition to S66. The Annual Convention of the California League
of Cities is in San Francisco October 4, 5, and 6, 1983 and it is hoped to
finalize the leagues plan of action on this matter at the Convention.
League is willing to forego regulation of rates if the Cable Company is not
a monopoly (Monopoly is defined as an area where TV antenna reception is good
and therefore the residents are not 'captives' of the Cable Company.)
Renewal - some cities having problems getting cable companies to agree to
up-grade upon renewal. League position is to give cities power to refuse
renewal to a bad operator or one that refuses to upgrade. League position
that should have a "Grandfather" clause to achieve compliance with existing
contracts. The section under "Significant Change of Circumstances" the
Lakewood franchisee wants to renege under "Significant Change of Circumstances"
and the League of California Cities opposed to this provision of S66. Also
opposed to anti-trust definition and the specified minimum standards.
MINUTES OF THE SEPTEMBER 21, 1983 CABLE TV ADVIS0RY COMMITTEE
Discussion followed of Mr. Quinlan's presentation.
Marguerite Johnson pointed out that S66 has passed the Senate, she pointed
out that Dennis Mangers believes that the douse version is even worse, therefore
the 'urgency' of the moment is to work on the House bill, then on the Joint
Committee compromise.
George Beers stated that he has been working with a Los Altos attorney, and
others and his joint sources feel that the National League of Cities will seek
to withdraw legislation this year, but that the California League of Cities
will press forward.
Marguerite Johnson suggested that rather than a deregulation bill it was
more an attempt to set up a national policy for the control of cable industry.,
Mr. Quinlan understands why Marguerite feels this but does not agree, he
believes that there is a gradual erosion of City control towards probably
more of a State level. Mr. Quinlan undertook to keep the Committee posted
on changes as he heard of them and will furnish copies of the Bill and also
League of California Cities actions.
Secretary's Note - Mr. Robert Quinlan left at this time.
Agenda Item No. 4 - United's request for basic rate increase.
Don Mackenzie reported in the check that he made with the City Attorney on
the operation of the Franchise Agreement and also the chapter 6.28 of the
Cupertino Municipal Code. Is it the intention that if the Basic Rate Increase
is based on the C.P.I. is United allowed to use the three years retroactive
increases in CPI, and the City Attorney advised that there is sufficient
freedom within the exiting wording to allow this. An Income Statem::nt from
United will suffice and does not need to be audited balance sheets.
Randy Zrelak stated that he would prefer to handle things the easiest way
possible but that both the local district and the corporate personnel want-
to press for an increase to $8.00 for basic service. Based upon the CPI
the allowable increase would be to $7.40. Don Mackenzie stated that the
City Attorney believed he had found an error in the Franchise Ordinance and
would be working on this. City Attorney also pointed out that United must
be in compliance with the franchise to be eligible for a rate increase.
The Committee requested that United furnish the three years of financial
reports together with a comparison of present rates vs. proposed rates for
all services.
Agenda Item no. 5 - Van use.
Marguerite Johnson presented a revised "Van Use Release", copy attached,
this has been revised to include "my" in the appropriate places and to
delete an unwanted comma. Marguerite advised that United's corporate•
office is studying the matter of their having "Master" coverage for both
the van and contents, with a rider adding each user as needed, but this could
very well take a while since all United's insurance is on one master policy,
they are looking at the possibility of breaking it down into sections se
as to have local origination equipment on a separate policy, which would
make it much easier to write the necessary riders. United has looked at
the Franchise agreement with regard to the mention of "Cupertino Priority",
they find that the reference is to "Remote Production Facilities" rather
than specifically to the van. Potential users listing does include public
schools and community colleges, so that point is cleared up. Marguerite
Mmmp
MINUTES OF THE szPTEABER 21, 1983 CABLE TV ADVISORY COMMITTEE
Johnson and Robert Frey both pointed out that the van under the Cupertino
Franchise Agreement was intended primarily for Cupertino use and that the
other uses that they were thinking of were basically uses by United Cable
themselves not for other franchise areas. The need is to set up an
appropriate window for reservations. Don Mackenzie pointed out the need
for conflicting needs to arise and then make the rules around the situation,
or two to come up with a water tight plan in advance. At this point Norman
Eliason of Cupertino High School told the Committee that he had been
instructed by his Principal that he cannot sign any agreement with United Cable
accepting any form of finbncial responsibility. Norm has a crew ready to
go with programs of athletic productions and educational content, and is
anxious tc set started. Producer Yvonne Hardman, point out that the
insurance requirement is horrifying, Paul Hardman reviewed how they had
tried to use the van for a show at Vallco fashion Plaza, understands the
need for insurance of the vans contents but believes that some method
must be worked out to bring the cost of the insurance within reason.
Yvonne has been invited to cover a big event at the Red Lion Inn, in
San Jose at the end of November but the Van Use Release and the cost of
the insurance are frightening. Marguerite Johnson feels that we need an
interpretation of "reasonable access" for educational users, quite happy
with the idea of using the van for football games and athletic events but not
classes. Robert Frey commented on scheduling that United Cable did not
originally intend the van to be for use by Community Producers. Intent
in the Management Plan is a wide open schedule within thirty days, in order
to get the most users accommodated, after one use the users would have
to get back into line for their next use. One viewpoint was to consider
the van an adjunct to the studio. Don Mackenzie pointed out that we are
interested in getting Norm Eliason's football games on to the schedule.
. George Beers asked whether we need two lines of potential van users, one
for institutional users and one for community producers. Robert Frey
suggested that United Cable could be the producer to get the football games
into the system, then United has the liability. Don Mackenzie suggested
that Bob Frey and Norm Eliason get together and get some football onto the
cable. Would it be possible to use School District personnel/students as•
part of their crew? Don would like to see Bob Frey and Norm Eliason try•
to work out details to get something done and high school football started
on the cable. Don also suggested that he would contact the City Attorney
and the City Rick Manager to see if there was some way the Committee could
cover the $5,000 deductible on United's policy, and thus bring the cost
within the reach of community producers. United's representatives pointed
out that they have coverage for someone tripping over a cable but not for
the repair of the cable if it is damaged! Don Mackenzie asked Len Batchelor
to get together with Travice Whitten to research the tapes of the meetings
that took place around the selection of a franchisee to see if we can locate
any statements of "Intent" which could be interpreted as an "oral contract".
Both Don Mackenzie and Paul Hardman felt there was need to obtain a
definition of "producers liability." Don Mackenzie recommended that an
application be put in for the November date for the Black Miss California Show
at the Red Lion Inn, also that the schools and colleges put in their
requests so that we have some actual applications to work with and can see
the extent of the problem and how it is to be handled.
MINOTH9 OF THE SEPT ER 21, 1983 CABLE TV ADVISORY colfl ingi'
Kathleen Hulburd and Jerry Prizant will meet to see how the two
School district can handle the matter of the insurance.
gneda Item No. 6 - ALTA report on system performance
This iten was postponed until the return of Travice Whitten who was to
contact Cy Humphries for clarifications.
Agenda Item No. 7 - Other Items.
The Committee was reminded that the City Council would be conducting
interviews for the one Committee appointment on Tuesday, September
27, 1983.
Meeting adjourned at 6:25 p.m.
Next Meeting October 5, 1983 4:00 p.m. Don Bautista Room, Hinson Center,
De Anza College.
Respectfully submitted,
�QrQ-,tio,,(U Secretary
Leonard H. Batchelor
KIM
VAN UM FdWsM
I, hereby request permission to enter and to use
the Reote Production Van of United Cable Television Corporation,' and to
participate in the origination programming activities to be held.
I have inspected the facilities and I know the risk and dangers involved
in such activities, and that unanticipated and acted dangers may arise
during such activities, and I assume all risks of injury to my person and my
property that may be sustained in connection with the origination and
associated activities, in and about the premises.
In consideration of the permission granted tome to enter the premises and
participate in the stated activities,..1 hereby, for myself, my heirs,
administrators, and assigns, release and discharge United Cable Television
Corporation and its employees, agents, officers, and officials, and all other
participants in the aforementioned activities of and from all claims, demands,
actions, and cause of actions of any sort due to negligence or any other
fault for injury sustained to my person and/or my property during my presence
on the premises and my participation in the stated activities. I represent
and certify that I am over eighteen years of.age, or alternatively, if t¢mder
the age of eighteen my parent or legal guardian hereby certifies that they
have given their permission for my participation in the activities and that
they have full knowledge of my participation.
I certify that my attendance and participation in the activities is-voluntary
and that I am not in any way the employee, servant, or agent of United Cable
Television Corporation.
I HAVE FEW AMID UNDERSMM THE SING RELEASE.
IN vnT,4M MEMF, I have executed this release at , on
I certify that I an the mother/father of , and I have given
him/her my permission to participate in the above stated activities and that
gave read the above release and fully agree with its terms and conditions.
CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
Minutes
Rdgular Meeting of October 5, 1983
Chairperson Don Mackenzie called the meeting to order at 4:10 p.m. in the
Don Bautista Room, Hinson Center, De Anza College.
Committee Members Present: Don Mackenzie, Chairperson
Leonard H. Batchelor, Secretary
Jerry Prizant, Cupertino Union School District
Kathleen Hulburd Fremont Union High School District
Sandra Blackford, Library Commission(arrived 4:16 pm)
Guests Present: Sherry Hutson, Coordinator Community Channel 3
Michelle Mann, Community Channel 3
George Beers, De Anza College
Randy Zrelak, United Cable Television (Cupertino)
Robert Prey, United Cable Television(Hayward)
Travice Whitten, City Staff Liaison
Agenda Item No.1 - Coordinator's Report
Sherry Hutson explained some of the programs that she is developing to stimulate
the use of Community Channel 3, one of these is the "lino Awards" for those who
render exceptional service to the Community Channel. Also looking for people
who would like to use Channel 3 to promote Cupertino organizations with Public
Service Announcements. At this point Michelle Mann,former secretaryand assistant
to the Coordinator is working as a volunteer, since the only paid staff are Sherry
Hutson, Norm the College engineer and those student volunteers who come forward.
Shern, is looking for someone who would do the bookwork involved in running
Channel 3 on fridays for eight hours at $10.00 per hour, unfortunately the College
personnel department has said that Michelle cannot be used since she is a former
employee. Also looking for someone to contract to produce "3 on 311. George Beers
suggested that Sherry run down the financial picture:
Friday Bookkeeper ($80 x 11 weeks) = $880, one person for production for Fall
Season say $1,500 (or two for $3,000) . George Beers pointed out that there was
enough in the College Budget for the Fall only, could the Committee assist with
financing any of this? Don Mackenzie pointed out that we need to establish a
procedure for processing of Grant Requests, and suggested to George Beers that
he should submit a written proposal for the "3 on 3" production person so that
the Committee could consider this request. Sandra Blackford pointed out that
the Committee needs a schedule giving the criteria for Grants, and requested that
we set a date to set up such criteria. Don Mackenzie suggested that we continue
to work through the Agenda and come back to the Criteria under "Other Items".
Sherry Hutson continued with her report stating that she had received a request
from Andrew Szabo to Video tape a Band Benefit to be held at Homestead High School
on November 11, 1983, has a crew of untrained volunteers as a crew, and Michelle
Mann has been suggested as producer, but, we would need to clear up the matter of
liability insurance, after some discussion of this matter it was suggested that
Michelle Mann, Sherry Hutson get together with Robert Frey of United to produce
this show under United's sponsorship. In order to find out the latest on the
insurance problem the Committee moved on to
Agenda Item No. 3 - Van Use
Rober Frey reported that United is in the process of rewriting all their insurance
policies and it is expected that they will be able to offer a Rider on their policy
with a deductible of between $200 and $1,000. Don Mackenzie asked Michelle Mann
how she would feel about say $500 of responsibility, Michelle indicated that she
would certainly feel more comfortable than with $5,000. Leonard Batchelor asked
whether the Committee could not get a Rider for the $500 and then charge users a
fee to recoup the cost? Don Mackenzie felt that the cost would be extremely high
for such a Rider. Robert Prey pointed out that the $5,000 deductible applies to
all United Insurance Policies. George Beers pointed out that the College covers
w .z.� , .... �� „7
.._ .., _ .:. ,c. Via.
(2)
'Cupertino Cable Television Advisory Committee Regular Meeting October 5, 1983
the deductible on the Studio Equipment as a Budget Line Item "Equipment Replacement"
since this is cheaper than trying to get complete coverage. Jerry Prizant and
Kathleen Hulburd pointed out that the School Distsicts will not accept the liability
for the use of the van. Travice Whitten would agree with the Committee buying
down from $5,000 to $500, but Jerry Prizant would want a clearance from the City
Attorney that by so doing the Committee as a City Body would not be accepting the
Liability for the City. Robert Frey pointed out that United is still interested
in producing the High School Football games, and while the $5,000 deductible still
applies United is responsible. Some discusion followed,.as to how a Community
Producer can maintain their independence when United is the producer. It was
suggested that Norman Eliason and Robert Frey should get together as soon as
possible to see if they could not get some football games on the cable this season.
Robert Frey pointed out that it is more likely that the Community Producer will
have a working relationship with the crew than would United, therefore United
would not have the same basis of 'trust'. It was suggested that the Committee
buy down from $5,000 to $500 deductible and then take and hold a $500 deposit.
Don Mackenzie proposed that we should pursue the Szabo Band Concert as a means
of setting up channels for processing applications. Jerry Prizant expressed his
deep concern that the Committee is running into so many stumbling blocks in setting
into motion an item that was intended for Community use. Travice Whitten suggested
that taking a security deposit was the best answer. It was stated that the
removable equipment at risk was say $100,000, and that based upon this amount that
the Committee determine the cost to buy down from $5,000 to $500 and then take a
$500 deposit. Travice Whitten suggested that we should also check the entire
proposal for compliance with the Franchise.
Agenda Item No 2. - Rate Increase Application
Don Mackenzie advised that the City Council must waive- the requirements and also
hold a public hearing. Don presented his letter to the City Coulcil. Travice
Whitten stated that the City Finance Director wants to see the audit reports
before passing judgements on whether they are acceptable and whether the Auditors
statement in the Annual Report of United Cable is acceptable. Don Mackenzie has
the audit reports and will ensure that they reach the Finance Director, who will
report on whether they are satisfactory to the City Manager, who in turn will
prepare a staff report to the City Council. If the City Council does not want
a public hearing then the entire matter can move forward. Randy Zrelak will
provide the Committee a copy of the proposed rate sheets for study with the
Basic Rate proposal, the Committee only has a say on the Basic Rates.
Agenda Item No. 4 - ALTA Report
Travice Whitten advised that he had not yet received definitive replies from
Cy Humphries.
Agenda Item No. 5 - Election of Officers
Don Mackenzie advised the Committee that the City Council had appointed him for
a further term of four years, the only other applicant had been well qualified.
Don Mackenzie was proposed, seconded and elected by acclamation as Chairperson.
Jerry Prizant was proposed, seconded and elected by acclamation as Vice Chairperson.
Leonard Batchelor was proposed, seconded and elected by acclamation as Secretary.
Agenda Item No. 6. - Other Items
The Committee now returned to the matter of Grant Proposals, with the two main
objectives being listed as "Objectives" and "How to attain them".
Kathleen Hulburd undertook to develop basic guidelines for the Committee to
study and develop. Sandra Blackford felt there was great need for a definition of
"Community Use". George Beers stated that De Anza will put together a request
for "3 on 3 and asked on the basis of Community Committee Budget what are the
• Cupertino Cable Television Advisory Committee Regular Meeting October 8, 1983
Guidelines of requests for consideration-;? Don Mackenzla recommended that they
put in a proposal and then the committee will discuss.
At 6:06 pm the meeting was adjourned until 4:00 pm October 19, 1983 in the
Don Bautista Room, Hinson Center, D.: Anza College.
Respectfully submitted,
/LzmO secretary,
Leonard H. Batchelor
- f
Minutes of the Adjourned Regular Meeting
of the Cupertino Cable Television Advisory Committee
scheduled for October 19, 1983 at De Anza College
At 4:00, Don Mackenzie, Chairperson, and staff people Travis Whitten and
Sheri Hutson were present. Shortly after, Randy Zrelak and
Marguerite Johnson of United Cable arrived. Committee member Jerry Prizant
arrived at 4:20. The meeting was a ourned due to lack of a quorum at 4:25.
Submitted by
Don ac z e
Chairp on
CUPERTINO CABLE TELEVISION ADVISORY CMffTTEE
Minutes
Regular Meeting of November 2, 1983
Chairperson Don Mackenzie called the meeting to order at 4:11 pm. in the Don Bautista
Room, Hinson Center, De Anza College.
Committee Members Present: Don Mackenzie, Chairperson,
Jerry Prizant, Vice Chairperson, Cupertino Union School
District.
Leonard H. Batchelor, Secretary
Committee Members Absent : Kathleen Hulburd, Fremont Union High School District
Sandra Blackford, Library Commission
Guests present: Sherry Hutson, Coordinator Community Channel 3
George Beers, De Anza College (arrived at 5:07 pm)
Travice Whitten, City Staff Liaison
Randy Zrelak, United Cable Television(Cupertino)
Marguerite Johnson, United Cable Television(Hayward)
Agenda Item No.1 - Coordinator's Report
Sherry Hutson presentedUsage Report and RerunSchedule for the Committee's information.
Tino Awards will feature thirteen categories, hopes to recognize Winner and one runner
up in each category, giving Pins to the winning Producers and T-shirts with the
Community Channel 3 emblem to all the winning crews. In view of the possibility of
the Committee receiving Grant Applications from some of our Channel 3 producers, Sherry
plans to brin g samples of the shows on Channel 3 to each meeting so that the Committee
will become familiar with some of the shows being cablecast, not that the Committee
should watch the complete shows but rather sample them. For this meeting Sherry brought
"Candidates 83" and the Committee watched the opening and a sample of the format, the
second show was "Valley Focus" a weekly public affairs show, this particular one was
on the overcrowding of the Jails. Jerry Prizant expressed a particular interest in
shows produced by crews who have been trained by Sherry.
Agenda Item No. 2 - Minutes of September 7th, 1983 Regular Meeting
Motion for acceptance of the minutes Moved by Jerry Prizant, Seconded by Len Batchelor
and passed 3 - 0.
Agenda Item No. 3 - Minutes of adjourned meeting of September 21, 1983
Marguerite Johnson referred to Page 2 Paragraph two which she felt did not reflect her
statements correctly, Secretary has research this matter and offers the following correction
". . .Dennis mangers believes that the House version is even more controversial, therefore. ."
Acceptance of the minutes was delayed to allow the Secretary time to do research the
matter and bring back to the next meeting.
Agenda Item No. 5 - Consultant's Report on System Performance
Travice Whitten advised that Cy Humphries has just returned from Saudi Arabia and had
not had time to review the material provided by United Cable Television, will make this
review and provide the Committee with a written reply. Don Mackenzie suggested that
if there were still items needing clarification that Randy Zrelak and Cy Humphries
try to resolve them by telephone so that this rather drawn out matter can be laid to rest.
,Agenda Item No. 5 - Grant Proposal from Sherry Hutson
Committee reviewed the Proposal and it was Moved by Jerry Prizant, Seconded by Len
Batchelor and Passed 3 - 0 to recommend to the City Council that a Grant be made in
the amount of $1,980 to support the staffing of "Free on 3" through the end of January
1984. Len Batchelor to Provide a letter to the City Council for their consideration at
the November 21, 1983 meeting, and unless Sherry lets Travice know to the contrary that
the Warrant should be drawn to The DeAnza College TV Center.
(2)
Cupertino Cable Television Advisory Committee Regular meting mov+enber 2, 1983(c0Ontinued)
At this point Travice Whitten presented Finance Report indicating the funds available
in the Committee Budget. It was moved by Jerry Prizant, seconded by Len Batchelor-
and passed 3 0 to repay the loan from the City General Fund in the amount of $5,837
AMenda Item No. 6 - Grant Proposal Guidelines
In the absnece of Kathleen Hulburd, who had undertaken to draft the Guidelines, the
matter was postponed until the next meeting.
Agenda Item No. 7 - Van Use
Sherry Hutson reported that Producer Martinez of the DeAnza College Drama Department
will be usibg the Van on November 12, 1983, and has signed the required insurance form.
Marguerite Johnson reported that on the matter of insurance that United Cable find
that they are unable to ch ange their insurance since this would then cover their
entire operations and not be cost effective. United therefore proposes to revise their
proposed contract to make the producer responsible for the first $500 of loss, it was
felt that this was sufficient to generate the appropriate sense of responsibility.
Don Mackenzie asked whether there was any change in Elducational use of the van.
Marguerite admitted that they had not yet reviewed that. Jerry Prizant stated that
the $500 theft coverage would make it .better fro school districts bu that still left
the matter of liability coverage.
Agenda Item No. 8 - Rate Increase Request
Committee reviewed the Financial Statements presented by United Cable, and Randy Zrelak
presented The Schedule of Rates for Adjustment for other services outside the Basic
rates, and the Committee reviewed the application against the points spelled out
in the Franchise Ordinance, and found that the appliactions fell within all points
setforth, particularly in relation to earnings/losses. Installation costs ran ahead
of estimates. with increases at this time and then as permitted under the Franchise
® United hopes to break even in about five years. The rates are also competitive with
other rates in surrounding areas. Travice Whitten pointed out that Gill Cable had
just connected their 100,000th customer. It will be eighteen months before United may
apply for the next rate increase. Point by point review follows:-
a. Grantee has met performance, except for Use of Van, an d they are cooperating
with the Committee to resolve this matter in a satisfactory manner.
b. Valu of service provided is adequate.
c. Rates are Comparable with those in surrounding areas.
d. Quality of service has been good with quick response to complaints.
e. There is no evidence of other than efficient management.
f. Financial Statements show revenue and profit(losses) from all services offered.
g. Depreciation rates have been declared and are in line with Cable industry
practices and normal accounting standards,
h. ;Rate of return on investment is low at this point in the life of the franchise
with the overall operation showing a loss.
In discussion regarding the van both Randy Zrelak and M arguerite Johnson stated that
United had no intention of removing the van from service and that the van presently
here may remain here or another van of greater suitablity be provided, this leaves only
the matter of Educational users and clarification of Cupertino°s priority tp be
resolved. Travice Whitten recommended that the Committee update the City Council
on the status of the van use, particularly with regard to the matter of insurance
and emphasize that the Committee and United are looking for common ground on the
remaining matters. The City Council will need to hold a Public Hearing on the Rate
Increase.
® Agenda Item No. 9 - Other Items
Travice Whitten presented material on the western Show in Anaheim in December, Motion
by Len Batchelor, seconded by Jerry Prizant, passed 3 - 0 to regaest that the City Council
make a grant to permit Sherry Hutson to attend as the representative of the Committee.
Travice Whitten will be attending as Staff representative.
Meeting adjourned at 17:45 until 4:00 pm December 7, 1983.
Leonard H. Batchelor, Secretary
n
November 4 , 1983
The Honorable John Plungy, Mayor,
Members of the City Council ,
City of Cupertino, California 95014
Dear Mr. Pl.ungy;
At tiie ireeting of November 2 , 1983, the Cupertino
Cable Television Advisory Committee received a request for
a Grant of Funds to support the development of "Free on 3" .
The request is from Sherry Hutson, Community Programming
Coordinator. The Committee has reviewed the request and
believe that the Grant should be made from the funds that
are available to the Committee. A motion was made, seconded
and passed that the Committee requests that the City Council
approve a Grant of funds in the amount of $1 ,980 to support
the development of "Free on 3" . This letter is such formal
request. The Grant application is attached for your
information. When the Grant is approved the Warrant should
be made payable to the DeAnza College TV Center. Your kind
consideration is appreciated.
i
Sincerely, '
Leonard H. Batchelor, Secretary,
Cable Advisory Television Committee j
r
cc: Bob Quinlan.
Don Mackenzie
A
i
q
cupinrin
communicu
E rc L c V il i 0 i1
TO: CUPERTINO CABLE TV ADVISORY COMMITTEE
FROM: SHERRY HUTSON, Community Programing Coordinator
RE: PROPOSAL FOR FUNDS TO SUPPORT DEVELOPMENT OF "FREE ON 3"
DATE: OCTOBER 19, 1983
Background Information
Community television in Cupertino provides United Cable TV
subscribers with the opportunity to view their local channel to
learn more about Cupertino organizations, events, places and
people. The nature of the community TV facility is such that
it requires extensive time and effort on the part of volunteer
producers to provide local programs for Cupertino viewers. The
facility currently accommodates approximately 30 studio and
portapak producers with crews numbering between 3 and 15 people
each. Crews are required to spend several hours in training
before they actually produce a program. These people come to
Channel 3 with an idea for a program they want to produce and
are willing to learn to operate our fairly sophisticated equipment
in order to produce it.
This approach to providing public access to TV through
equipment training and playback of programming on Channel 3 does
not reach everyone in our community however. There are many
local organizations and individuals who have information or
entertainment to communicate to our viewers-who do not have the
time or the interest in learning to use the equipment to get
their message on television. "Free On 3" is an attempt to reach
these peoples and extend public access to areas that otherwise
will not be touched.
Since March 1983, we have advertised "Free On 3" as an
opportunity for anyone to come in and record a short message or
performance for playback on Channel 3. There was very little
response to our offer however and in June I began to seek out
groups and individuals to use the "Free On 3" service. I found
that there are approximately 30 civic organizations alone, along
with many interested individuals. They all have an interest in
getting their message on television, but don't know anything about
how to do it. Indeed, many of them are "afraid" of the technology.
(continued)
DiAmA COLLR—= �i G3X-c3 21250 1-4EVEM CIER XVD7l Ct KI-OW.Ca 9S01` &'00 766
During the summer I worked with several groups---convincing them
to come in, teaching them to write and perform for TV, doing all
of the production and post-production work. I found that "Free
On 3" is in fact a needed and wanted service, but that if I
personally continue the development of "Free On 3", many of my
other important -responsibilities will have to be ignored. I made
several attempts to find a volunteer producer to handle the
development of "Free On 3" but no one wanted to continue with the
kind of committment this developmental process requires without
getting paid for it. As is stands now, "Free On 3" has been
temporarily shelved. The groups who have most recently asked
about getting on "Free On 3"---the Lion's Club, Fine Arts League,
Parks & Rec Dept. , Cupertino Historical Society, Rotary Club,
Chamber of Commerce and many individuals---have been told to
wait until we figure out a way to help them.
Need Statement
I would like to hire a Producer/Director who would take on
"Free On 3" as a project for a developmental/experimental period
of three months. This person would not only handle all of the
production and post-production required to produce a weekly
half-hour program, but would a►so serve as a public relations
person and TV production teacher. Not only would he or she
work on raising the community's awareness of "Free On 3" but
would also try to teach as many people as possible how to use
the equipment to do their own production in the future.
Job Description
The Producer/Director of "Free On 3" will work 12 hours
per week to produce a weekly half-hour program. This will break
down to approximately: 5 hours/week for remote production;
1 1/2 hours/week for in-studio post-production work such as
character-generated titles and special effects; 3 hours/week
editing; and 2 1/2 hours/week public relations and training.
This person will report to Sherry Hutson, Community Programming
Coordinator. In addition, De Anza College will fund a technician
position to assist the Producer/Director in all technical matters
related to production.
Budget
Producer/Director
12 hours per week
x $15 per hour
$180 per week
x 11 weeks(November 1 , 1983 through January 47, 1984, excluding
December 18 to January 1 when TV Center is closed)
$1980
r,
-3 1
s �
Budget-continued
All equipment and videotape will be provided by Channel 3. Any
special artwork or props will be provided by "Free On 3" users
or the Producer/Director.
Technician
9.5 hours per week
x $4.45 per hour
$42.28 per week
x 11 weeks
$465.08
Expected Results
1. An audience of viewers of "Free On 3" (and thus, we hope, viewers
of all Channel 3 programming) will be developed.
2. A wider variety of people will be introduced to our public
access service---those who don's necessarily want to learn to
produce TV but who have something to say on TV.
3. Because of the three month developmental period, there will
be less work involved in keeping "Free On 3" going on a regular basis.
4. De Anza College will seek funds to support "Free On 3" with
ongoing staff involvement.
Alternative
Current circumstances are such that if a paid Producer/Director
cannot be hired now, "Free On 3" will have to remain "on the shelf"
for at least a year while other start-up activities associated with '
Channel 3 are completed.
Request
I respectfully request that the Cupertino Cable TV Advisory
Committee fund the Producer/Director position at $1980 for 11 weeks.
Progress reports and a final evaluation would be provided at the
Committee's request.
0 gm in
Alin
cable sun
0 corpom-ninon
P. C
August 24, 1983
Mr. Blaine Snyder
Director of Finance
10300 Torre Avenue
Cupertino, California 95014
Dear Mr. Snyder:
Enclosed are the corparative financial statements for United
Cable Television of Cupertino, Inc. for the years ended May 31,
1983 and 1982. Please feel free to contact tie if you have any
questions on this information.
Sincerely,
Scott D. Lunda, C.P.A.
Regional Accounting Supervisor_
SDL:dkk
Enclosure
The undersigned, being duly sworn, hereby deposes and says:
1. That he is a Regional Accounting Supervisor of United
Cable Television Corporation and a Certified Public Accountant.
2. That the attached financial statements and subsequent
footnotes fairly represent the assets and liabilities of United
Cable Television Corporation of Cupertino, Inc. and the results
of its operations and changes in its assets and liabilities and
the total of all revenues received from subscribers at May 31,
1983 and 1982.
is 3. That the attached statements were prepared in
conformance with generally accepted accounting principles.
--SJ-Lc& J
Sc&—t D. Lunda
STATE OF COLORADO
as
COUNTY OF DENVER
Subscribed and sworn to before me this 0?3 day of August ,
1983.
Notary Public
4700 South Syracuse Parkway
Denver, Colorado 80237
My Commission Expires: April 30, 1985
t•"
UNITED CABLE TELOnSION OF CUPERTINO, INC-
u,naud 1 t ed
VINANCIAL STATEMENTS
As of May 31. 1983 and 1982
UNISZD CABIM TELMS109 08 CUPMTIB®, INC-
Statements of Assets
(Unaudited)
As of May 31
1983 1982
ASSETS:
Cash $ 5,643 $ 3, 116
Accounts receivable, net of
allowance for doubtful accounts 45,861 706
Accounts receivable - other - 159,832 '
Prepaid expenses and other
assets 40,358 6,047
Investment in cable television systems:
Property, plant and equipment:
Distribution system 5,472,930 4,359, 193
Buildings 24,744 24,744
Vehicles 41, 149 40,345
Other 100,541 82, 266
Total 5,639,364 4, 506,548
Less accumulated depreciation (Note 1 ) (491, 161 ) (37, 729)
Net property, plant and equipment 5, 148, 203 4,468,819
Deferred permit costs (net of
accumulated amortization of $21,623 and
$1,663, respectively) (Note 1 ) 277,772 297, 731
Total investment in cable
television systems 5,425,975 4,766,550
Total assets $ 5,517,837 $ 4.936, 251
The accompanying notes to financial statements are
an integral part of these statements.
® WZ i W CAM iM iI A+k7IO OF curwS im• INC.
Statements of Liabilities
(Unaudited)
As of May 31 ,
1983 1982
LIABILITIES:
Accounts payable $ 91,859 $ 33,686
Accrued liabilities 47,859 11, 232
Lease payable 14,903 22,731
Prepayments & deposits 6,524 11,439
Notes payable to affiliates
including accrued interest of $ -0-
and $518, 229, respectively $ 4,610,950 4,711, 343
Total Liabilities 4, 772,095 4,790,431
STOCKHOLDERS' EQUITY
Common Stock 11000 11000
Additional paid-in capital 2, 183,932 299,395
or twined earnings (Note 2) (1,439, 190) (154, 575)
Total Stockholders' Equity 745,742 145,820
Total Liabilities and
Stockholders' Equity $ 5, 517,837
$ 4,9�6. 251
The accompanying notes to financial statements are
an integral part of these statements.
r
® USXTED CAS TZL13VXSXCU OF CUPZRTnw ffiC
Statements of Income
(Unaudited)
For the Years Ended May 31,
1
Revenues $ 908,645 $ 36, 557
Operating expenses:
Service costs 263, 701 49,037
Microwave - 45
Program costs 41, 327 6, 138
Marketing 104,450 46, 127
General and administrative 436,455 158, 199
Premium TV 232, 596 13,698
Total 1,078,529 273, 244
Operating (loss ) (169,884) (236,687 )
iher income (expense) :
Interest expense (641, 102) (523, 984)
Capitalized interest - 477,664
Capitalized operating expense - 140, 246
Depreciation and amortization (473, 429) (39, 392)
Total other income (expense) (1, 114, 531) 54, 534
(Loss) before income taxes (.1, 284,415) (182, 153 )
Income Taxes:
Deferred 400 400
Current 200 -
Net (loss) $(1, 285,015) $ (182. 553 )
The accompanying notes to financial statements are
an integral part of these statements.
•ofislaMSICHCK IM 0 Arai+•
Statements of Changes in Financial Position
(Unaudited)
For the Years Ended May 31,
19783 1982
Sources of Cash:
Operations $(1, 285,015) $ .(182, 553 )
Net (Loss)
Items Not Requiring Cash: 473,429 39, 392
Depreciation and Amortization -
Total from Operations (811, 586) (143, 161 )
Borrowings: _ 3,696, 400
Notes Payable (Including Interest )
Capital Contributions
1,884, 537 299, 395
Changes in receivables, payables, _
170,651
other, net
Total Sources 1, 243,602 3, 852,634
Uses of Cash: 1, 132,854 3, 393, 183
Purchase of Property, Plant & Equipment
Decrease in Division Equity Exclusive 100, 393 -
of Net Income
Repayment of Borrowings Under 7, 828 6,696
Capital Lease _ 249,911
Deferred Permit Costs
Change in Receivables, Payables, Accruals, _ 199,828
Other, net
1, 241,075 3,849, 618
Total Uses
$ 2, 527 $ 3,01-6._
Increase in Cash
The accompanying notes to financial statements are
an integral part of these statements.
Reconciliation of Gross Revenues to Service Receipts
Fos the Year Ended May 31, 1983
Gross Revenues $ 908,645
Revenues received from
subscribers outside of the (79,710)
franchise area
Differences due to customer
prepayments, bad debt adjustments, (45, 510)
accounts receivable and other
Total qualifying receipts
$ 783,425
UNITED CABLE TELEVISION OF CUPERTINO, INC.
(An Operating Division of United Cable Television Corporation)
(Unaudited)
Notes to Financial Statements
May 31, 1983
1 . SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of Financial Statement Presentation
United Cable Television of Cupertino (The System) is one of a
number of operating divisions of United Cable Television Corporation. Sep-
arate accounting records are maintained on a consistent and uniform basis
for each operating division. To the extent practicable, the records of
each operating division are based on income and expense directly applicable
to the respective operating division.
Property, Plant and Equipment
Depreciation is determined on a composite basis using the
raight-line method over the following estimated service lives.
Buildings 20-25 years
Distribution system and
equipment 8 - 12-1/2 years
Transportation equipment 4 years
Other property, plant and
equipment 10 years
Replacements, renewals and improvements are capitalized and
maintenance and repairs are charged to expense as incurred.
Deferred Cable Television Permit Costs
Costs incurred in obtaining cable television permits are de-
ferred and amortized over the lives of the permits, beginning with the date
the System becomes operational.
2. RETAINED EARNINGS
During Fiscal Year 1983, deferred state income taxes relating
to a prior year were allocated, resulting in an increase of $400 in re-
tained earnings.
a niter! cable television
P c F toP p lftino, rote
A United Cable Televis. a Corporation Coeropar,
SCFMULE OF RAC FOR AWUSBOU
Monthly Service Qarges: Old Iq►
1. Basic Service $6.50 $8.00
_ 2. Basic Multiple C uLlets t0aD $2.50 $2.75
3. FM Stereo Service $2.50 $2.75
Premium Services:
4. HBO $8.50 $10.75
5. Showtize $8.50- $10.75
6. Cinemax $8.50 $10.75
7. Pla $7.50 $10.75
DIC-Converter service and i+7aintenance $1.25 $1.75
10040 imperial Avenue • Cupertino, California 95014 • 4081257-5388
R.WMI W TIM 11
CUPERTINO CABLE TELEVISION ADVISORY COMITTEE
Minutes
Regular Meeting of December 7, 1983
Committee Members Present: Don Mackenzie, Chairperson
Leonard H. Batchelor, Secretary,
Sandra Blackford, Library Commission (arrived 4:40 p.m.)
Committee Members Absent : Jerry Prizant, Vice Chairperson, Cupertino Union School
District.
Kathleen D. Hulburd, Fremont Union High School District.
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coordinator Community Channel 3
Guests present: Randy Zrelak, United cable Television(Cupertino)arrived 4:17 p.m.
Robert Frey, United Cable Television arrived 4:17 p.m.
George Beers, DeAnza College
Bob and Lucille, Senior Center Television production staff
Dennis, Video Vet.
At 4:12 p.m. there not being a quorum, Chairperson Don Mackenzie suggested that the
members present should find out the specific concerns of those guests present.
Bob Lucille and Dennis were .11 interested in the use of the Van for production
purposes, Don Mackenzie outlined the present state of the negotiations in progress
for the "Management Plan". Sherry Hutson then outlined the plans for the "Tino
Awards" which would be held at the Senior Center on Friday December 16th, 1983
commencing at 7:30 p.m.with a social half hour followed 8:00 pm by the awards.
Sherry gave a run down of the 'categories' and advised that the judges were
meeting on December 8th to start reviewing the materials submitted for awards.
At 4:40 p.m. Sandra Blackford arrived and the committee now had a quorum.
Chairperson Don Mackenzie called the meeting to order at 4:43 p.m.
Prior to taking the up the first Agenda Item the Committee discussed the problem
of getting a quorum, it was mentioned that in view of the additional responsibilities
placed upon the School District Administrators and the fact that it did not appear
to be imminent that Institutional Network would become operative that we should
find out whether the School Districts are still interested in being represented.
Leonard Batchelor suggested that he should send letters to the two Superintendents
to find out whether they arare in fact interested in the Cable Television Advisory
Committee, Leonard was requested to write the letters. consideration was also
given to changing the meeting time and place, this would bring the Committee into
line with other Committees and Commissions by meeting at City Hall, at 7:00 p.m.
Motion by Leonard H. Batchelor, Seconded by Sandra Blackford to move Committee
Meetings to the Cupertino City Hall on the First 'Wednesday of the 141onth at 7;00 pm.
using the City Council Chamber whenever available, otherwise one of the Conference
Roams, due to the Holidays the January 1984 meeting will ill be held on January 11, 1984.
Travice Whitten advised that the new video system had been ordered for the City
Council Chamber.
Agenda item No I - Coordinator's Report
Sherry Hutson repeated the time and place for "Tino Awards" and asked if the
Committee would be interested in purchasing the Award Trophies? Motion by Sandra
Blackford, Seconded by Leonard H. Batc'-Iielor That the Committee purchase the Trophies
to be used as the "Tino Awards", passed 3 - 0. Sherry Hutson proposed that Channel
3 purchase 500 T-shirts with the Channel Logo for distribution to the crews of the
winning programs,, so that all participants would receive something, and that they
would charge an admission charge of $3.00 per person to cover the cost of the food
and beverages.
MIm3TES OF THE DECEMBER 7, 1983 CABLE TV ADV2SORY C TTEE OntinUed Page 2
After some discussion it was decided to let the $3.00 admission charge stand and
in view of the excellent advertising that would be obtained from the Logo T-shirts
being worn in the Community that the Committee would buy 250 T-shirts, Motion by
Leonard H. Batchelor, Seconded by Sandra Blackford that the Committee buy 250
T-shirts with the Channel 3 Logo, passed 3 - 0. This was followed by discussion
regarding using two 25" color monitors for showing clips from the winning shows
versus trying to borro-w a video projector, it was suggested that some of the
industrial video users in the area might be willing to loan a video projector.
Agenda Item N0.2 - Minutes of Meeting of September 21, 1983
Agenda Item No.3 - Minutes of Meeting of October 5, 1983
Agenda Item No.4 - Minutes of Meeting of October 19, 1983
There being no discussion or corrections Motion by Don Mackenzie, Seconded by
Sandra Blackford to accept all three sets of Minutes, passed 3 - 0.
Agenda Item No. 5 - Consultant's Report on System performance
Travice Whitten advised that he had spoken with Cy Humphries, who had reviewed the
addtitional materials submitted by United Cable and is sending a letter stating that
the system is in substantial compliance.
Agenda Item No. 6 - Grant Proposal Guidelines
Kathleen Hulburd has requested that the Committee appoint another person to draft
the Grant Proposal Guidelines. The matter is referred to Staff.
Agenda Item No. 7 - Management Plan
Discussion about the 'availability to Cupertino residents' Bob Frey explained that
provided 60 days notice given Cupertino residents would bump any other planned uses
of the van. United Cable Television also agreed that the wording of Guideline 17
the word "change" should be "make exceptions", it would now read :
17. From time to time United Cable Television may make exceptions to these guidelines
0 as situations and needs dictate.
It i -s discussed just how restrictive "one use in 60 days" might be , this could be
quite restrictive for College and/or Municipal events, United Cable expressed a
willingness and preference to handle such items on a case by case basis as the need
arose, Sandra Blackford asked specifically "Does this restrict all regular weekly
programs?" A revision was suggested "To ensure the broad use of the van individual
community access- producers may be limited in the number of dates that may be
scheduled at any one time" It was also pointed out that many community activities
are of the type that United Cable may wish to sponsor. Sandra Blackford recommended
accepting the Management Plan now and review it again in seven months. Motion by
Sandra Blackford to accept the Management Plan with the corrections.outlined above
and that the matter again be agendized for the July 1984 meeting to study how it has
been operating. Seconded by Leonard H. aatchelor, passed 3 - 0. Don Mackenzie
suggested to all present that we advertise and talk up the van so that it gets
heavily used.
Agenda Item No. 8 -- Other Items
Leonard H.. Batchelor, stated that he had been the only member of the Committee belonging
to the National Federation of Local Cable Programmers, the membership had been paid
from the Committee budget and was now due for renewal, did the Committee wish to take
a membership for the committee as a whole or continue with an individual representative?
Travice Whitten will check with the Committee members. Don Mackenzie drew attention
to the FPPC Bulletin dated December 1, 1983 distributed with the Agenda
At 6:18 p;m. Adjourned to January 11, 1984 at Cupertino City Hall
Respectfully submitted,
,Secretary,
Leonard H. Batchelor
t
CUP ERE6i n 0
con no ®cu
UCLEvimon
TO: CUPERTINO CABLE TV ADVISORY COMMITTEE
FROM: SHERRY HUTSON
RE: PROPOSAL FOR FUNDS TO SUPPORT THE 1983 'TINO AWARDS
DATE: DECEMBER 7, 1983
Background Information
The annual 'TINO AWARDS were established in an effort to
reward and recognize the producers who have worked so hard
during the past nine months to provide programming for Channel 3.
We believe that the awards will also help raise our general
standards of production quality and promote awareness in the
community.
To be consistent with our concern for high-quality
video production, we feel that the awards presentation should
be a classy affair. We have planned a champagne and hors d'oeuvres
party to precede the presentations of awards for a winner and
runner-up in each of 13 categories. Twenty-six trophies have
been ordered for the winning entrants.
Need Statements
1 . Because television production is a team effort, we
asked each producer to list his'or her crew members on the entry
form, in the hope that we could find a way to reward each
winning participant. We would like to purchase T-Shirts with
the Channel 3 loge to give .to winning crew members. If they
are ordered on Thursday, December8, they will arrive in time
for the awards night on December 16.
2. We would like the committee to fund as much of the cost
of the 'TINO AWARDS PRESENTATION as possible. Please see the
following budget information.
(continued on next page)
F
Budget
$ 601.20 26 engraved trophies
200.00 Hors d°oeuvres
100.00 Champagne and Cider
1250.JO 250 T-Shirts
$2151.20
To help defray these costs we have announced a $3 admission
charge for 'TINO night. If 100 people attend, we can recover
the cost of food and drink.
Another option would be to order 500 T-Shirts at $2500 and
sell the extra 250 at $10 each. When all were sold, we would
have recovered $2500.. .The budget would then be as follows:
$ 601.20 26 engraved trophies
200.00 Hors d'oeuvres
100.00 Champagne and Cider
2500.00 500 T-Shirts
$3401.20 Going-in cost
less 300.00 Admission charge for `TTNO night
$3101.20
less 2500.00 T-Shirt sales
$ 601.20 Final cost
Expected Results
The 'TINO AWARDS will serve an important marketing function
for Channel 3. Producers will be inspired to produce high-quality
programs; viewers will be rewarded with better programming; and
if we purchase T-Shirts, we will have walking advertisements for
Channel 3 all over the Cupertint area.
Request
We respectfully request that the Cupertino Cable TV Advisory
Committee fund the 'TINO AWARDS PRESENTATION according to one
of the following options:
(continued on next page)
` ; t r .S
1. Purchase: trophies. food and drink, and 500 T-Shirts for a
going-in cost of 01.20; eliminate the mission charge to
TINO night, estimated final cost $901.20.
2. Purchase:. trophies, food and drink, and 500 T-Shirts for a
going-in cost of Oi.20; keep admission charge; estimated
final cost $601.20.
3. Purchase: trophies, food and drink and 250 T•Shirts for a
final going-in
cost of $2151.20; keep admission change; estimated
Thank you for your consideration.
I
` a9 enQtt eft 9
PLAN
R13�= PRODUCT ON VAN
UNITS CABLE TFLEVMCN CDRPORATIC N
PACIFIC CQAST DISTRICT
United Cable Television Renate Production Van is available for remote
multiple camera production to the adult residents of any United Cable
Television Corporation community who have requested van use, scheduled program
rime on the cable system cca mmity access channel and met the requirements
of the ommunity access channel Guidelines and the following Guidelines for
Remote Production Van use.
GUIDES FOR RFlDOM PRODLXTION VAN USE:
1. Requests for van use shall be made in writing to the general manager
of United Cable Television and to the Access Program Coordinator a
minimum of 30 days in advance of requested time. A form will be
provided for this purpose. This request shall include:
® 1. Name, legal residence, phone number.
2. Location, date and time requested.
3. A brief description of type of production, including a brief
rationale explaining why this production necessitates the use of
the Remote Production Van.
4. A list of Remcte Production Van trained crew.
5. Date, and time of scheduLad cablecast.
6. Statement of understanding of Guidelines.
7. Signature, date.
2. Remote Production Van use by community producers shall be on a scheduled
first priority basis (first-come first-served) . The use schedule will be
maintained by the Remote Production Coordinator and be made available
to the public on request. C14ertino residents shall have first
priority in scheduling van use when the request is received 60 days or
more in advance of the date to be scheduled.
3. In the spirit of first-cane first-served, ommmnity access producers may
have scheduled only one date for van use in any 60 day period.
4. A request for van use will be considered after a time slot for-the
proposed program has been secured from the Cmmunity Access Coordinator.
• o
5. A camtmmity producer requesting van use shall obtain the following
® and deliver to the Remote Production Oaardinator before suenCXMent
of production:
1. Written releases from all participants appearing on camera.
2. Written permission from any property owner upon whose property
the Remote Production Van is to operate.
3. Van Use Releases from all crew members.
4. Additional permissions, releases, or any other legal indemnifications
as required.
6. Pawte production crew members are required to Mete a training
program in the use of the remote production equipment or demonstrate
their skills in the use of such equipment to the Remote Production
Coordinator. This shall occur before production time is scheduled.
7. The Remote Production Coordinator will supervise all remote production
activities and shall have the discretionary power to enforce the
community access programming guidelines and these guidelines for
remote production van use.
8. Community producers will make every effort to present themselves
and their crews as community ac.:cess volunteers and not employees or
agents of United Cable Television. The Remote Production Coordinator
is available to act as a representative of United Cable Television.
9. C cmwdty producers shall provide transportation for themselves and
their crews to and from the remote production site. The Remote
Production Van may be driven only by a United Cable Television employee.
Non-employee passengers are -not pernmitted. -._
10. Production crews are to be available for both set up and strike.
The producer will be at the production site at all ties and until all
production equipment is properly stored to the satisfaction of the
Remote Production Coordinator.
11. W-dle the Remote Production Van is at the production site, the community
producer assumes the following financial responsibilities for the Remote
Production Van television equipment:
1. First $500 of cost of repairs resulting from abuse or negligent
damage.
2. First $500 of cost of replacement due to theft.
.3. First $500 of cost of replacement due to unexplained disappearance.
4. Any combination of the above to a maxinmm liability of $500.
Restitution of damages shall be made by the community producer before
any subsequent van use is scheduled. -._.
12. United Cable Television will make every reasonable effort to maintain
the Remote Production Van in full operating condition. in the event
® of equipment failure resulting in an abandoned or canceller] production,
® United Cable Television assumes no liability for damages, real-or--
otherwise, incurred by any party.
�E
Tr
S21t Of a S�lQe shall be in 'a' into'
13. �adVerti c of comseunity access programs rod
uti3iz3sag the
gee Production Van. :En addition,
ty �s using
the
van shall receive able ly no e�nic remuneration fray any source
f the Remote pquct
resulting from any a available upoan request.
of their use oe Van.
quest.
ccurnervial rates .w the use of the van are
14. For the purposes of this managesnent Plan the franchising authority
and educational access users may elect to qualify for van use as a
cvmmviity access producer .under the same rules aryl guidelines as
any other access producer.
United Cable Television reserves the right to revoke a producer's van
use privileges in the event of repeated cancellations of scheduled time,
15.
repeated failure to meet the appropriate guidelines, or any
single
instance of gross equipnent abuse• use of alcohol or any controlled
substance,- or violent or aggressive behavior.
16. Canau=ty producer use of the Remote Production Van is normally
restricted to the franchise area. Occasional requests for use outside
the franchise area may be entP_ttained if the requested use involved
the creation of programming of sole relevance-to the residents of the
franchise area and the =WRMty producer pays the incremental costs
involved. United Cable Televisi.an reserves the right to limit the
Remote Production Van to operation within the franchise area.
17. From time to titre United Cable Television may change these guidelines
as situations and needs dictate.
1 1 IO'f
CUPERTINO CAELE TELEVISION ADVISORY OOMITTEE
Minutes
Regular Meeting of January 11, 1984
Committee Members present: Don Mackenzie Chairperson
Jerry Prizant, Vice Chairperson,
Cupertino Union School. District
Leonard H. Batchelor, Secretary
Kathleen D. Hulburd, Fremont Union High School District
Sandra Blackford, Library Commission(arrived 7:12 pm)
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coordinator Community Channel 3
Guests present: Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television (Hayward)
George Beers, DeAnza College
Joyce Berkowitz, Co-Producer of "Fix-it-now".
Chairperson Don Mackenzie called the meeting to Order in the Council Chamber,
Cupertino City Hall at 7:05 pm.
Agenda Item No. 1 - Coordinator's Report
Sherry Hutson reported that the "lino Awards Night" had been a great success
and that Committee members Sandra Blackford and Leonard Batchelor had attended.
Some of the T-shirts that had been ordered with the Community Channel 3 logo were
still available and it was decided that Sherry should make them available to those
who would like to purchase them at $5.00 each. Channel 3 would resume cablecasting
the week of January 16th, 1984.
Agenda Item No. 2 - Minutes of Meeting of December 7, 1983
A typographic error was pointed out on page 1 Paragraph 3 line 8 sixth word as
submitted read "arare" this should read "are" the first "ar" to be deleted. It
was moved by Kathleen D. Hulburd that the minutes should be accepted with this
one correction, motion seconded by Jerry Prizant passed 5 - 0.
Agenda Item No. 3 - Grant Proposal Guidelines:
This matter had been referred to staff on December 7, 1983, Travice Whitten advised
that the staff was still working on this item, Kathleen Hulburd had passed the
materials relating to this matter to staff. Place on the Agenda for next meeting.
Agenda Item No. 4 - Gill Cable Deregulation.
Under the law Gill was required to place 50t per subscriber into a fund with. the
"Foundation for Community Service Cable Television, and it app?ared that the
Committee could receive 40C of this back . Don Mackenzie encr !red whether Staff
knew how many Gill Subscribers there were in the City of Cupertino? Does our
Committee qualify to apply for the refund? If the numbers are sufficient to make
an application worth while then we should make the application so that we may use
the money for the benefit of Gill's Cupertino Subscribers.
Agenda Item No. 5 - Other Items.
Chairperson reviewed with the Committee the new time, place and meeting schedul.e,
all members appeared to concur with the proposed schedule.
Joyce Berkowitz one of the co-producers of "Fix-it-Now" made a presentation to the
Committee requesting financial assistance with the show until such time as they
could obtain grants of materials and equipmentfrom local suppliers, the program
presently has six shows on tape and four of these have been cablcast to date. A
copy of the producers Proposal is attached to and made part of these minutes.
It would appear that the producers have already expended some $1,356.83 of their
own funds to make the production of the six taped shows possible and anticipated
being able to produce six more for around $1,000.00. Kathleen Hulburd suggested
CABLE TELEVISION COMMITTEE 3 of 5
*QNUTES APR. 1981-NOV 1988
T
MINUTES OF THE JANUARY 11th, 1984 CABLE TV ADVISORY COMMITTEE MUTING Page 2
that the producers contact the Woman Builder who had been interviewed on Channel
3 recently. Don Mackenzie and Jerry Prizant discussed the possibility of obtaining
the materials needed for the shows from local suppliers, who would then be
recognized as having assisted among the credits. Len Batchelor suggested that
the producers contact Orchard Supply Hardware who have an Annual "Do it Yourself"
show at the County Fairgrounds, if no one else on the Committee saw any objection
to the proposal then the Producers might be able to make some sections of the
Video tapes available to Orchard Supply , if they were willing to utilize them
in exchange for credit toward supplies needed for producing the show, neither
Committee members nor Randy Zrelak of United Cable saw any objection to this
approach provided the producers worked within the guidelines already established
by the Committee.
Don Mackenzie distributed FPPC materials provided by the City Clerk.
Travice Whitten reported on his attendance at the Western Conference for Local
Cable Programmers, there were several members of Congress present, and some of
the items covered were the changes likely in de-regulation and vibether Cities
could regulate satellite services. Sherry Hutson commented on the new �" recorder
in camera equipment now becoming available with greatly improved quality, Sherry
feels that this may become an item that we would wish to look at even if only for
training purposes in the first instance.
Len Batchelor asked Randy Zrelak about the apparent intermittent RF interference
on Channels 5 and 7, Randy indicated that they had been working on this, it appeared
to come in with the power from P. G. and E. and that P.G. and E. had been working
on the matter, periods of high humidity appeared to aggravate the problem.
At 7:53 pm the meeting adjourned until Wednesday, February 1, 1984 at 7:00 pm in
the Cupertino City Hall Council Chamber.
Respectfully submitted,
ae449. ^
Leonard H. Batchelor, Secretary
,y
rP
CUPERTINO CABLE TELEVISION ADVISORY COMVPM
Minutes
Regular Meeting of February 1, 1984
Committee Members Present: Don Mackenzie, Chairperson
Jerry Prizant, Vice Chairperson, (arrived 7:09 pm.)
Cupertino Union School District
Leonard H. Batchelor, Secretary
Kathleen D. Hulburd, Fremont Union High School District
Sandra Blackford, Library Commission(arrived 7:06 pm.)
Staff Present: Travice Whitten, City Staff Liaison
George Beers substituted for Sherry Hutson Coordinator Community
Channel 3 (arrived 7:08 pm.)
Guests Present: Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television, Pacific Coast District
Local Origination Manager
Producer of "The Better Part " Cupertino Seniors Show.
Chairperson Don Mackenzie called the meeting to Order in the City Council Chamber,
Cupertino City Hall at 7:05 p.m.
Passed Agenda Item 1 pending the arrival of the Coordinator, proceeded to Agenda Item
No. 6 - Other Matters and heard proposal from Michelle Mann for Grant Application
since Michelle had another meeting to attend at 7:30 pm. A copy of the "VALLEY FOCUS"
Grant Application is attached, the Committee clarified various points including the
circumstances under which applications elsewhere, Page 1 last paragragh. The current
request is for $1,003.34. Kathleen Hulburd asked how the topics were selected,
Jim Palmer, who accompanied Michelle Mann replied that they looked for topics that
they felt that they could cover better than the local commercial channels 11 and 36.
Don Mackenzie suggested that the matter of video Tape should be recommended to
the City Council for approval, for this show and also for others, obviously after
one year of operation the original stock o f video tape has been used several times
and there is beginning to be a loss- of quality. Don also suggested that in view of
the shortage of space that any sets that they make should be designed in such a way
that they could be used by others, Jim Palmer and Michelle indicated that they had
been making their sets to be of "multi-use" design as much as possible. It was moved
by Don Mackenzie and seconded by Sandra Blackford that the expenditures for the
Video Tape and set material expenditure grants be recommended to the City Council for
approval at the meeting of February 6, 1984. Report submitted on "Free un Three" accepted.
Agenda Item No. 2 - Minutes of January 11, 1984
Motion by Kathleen Hulburd, Seconded by Leonard Batchelor and passed 3-0 to accept
the minutes of January 11, 1984 as submitted.
Agenda Item No, 1 - Report of Coordinator
George Beers advised that due to pressure of duties at Community Channel 3 Sherry
Hutson was unable to attend, and had asked George to make the report for her.
Channel 3 was again Cablecasting Monday through Friday from 7:00 pm to 10:00 pm.
One new engineer had joined that staff at the College and was available to Channel 3,
his background was from the Satellite News Network, the College is also looking for
a Scheduler for cablecasting. Four New Shows are presently in the process of
production. Sandra Blackford asked George to request that Sherry bring the Committee
a listing of video tape requirements for a year and also to indicate how many times
a tape can be re-used before there is a drop-off in quality, so that we may jointly
evaluate how much funding reeds to be provided in the budget for videotape purchase.
Jerry Prizant suggested that we may need to make an annual purge of tapes on hand.
The Producer of "Better Part" advised that producers of shows have been requested to
look through tapes that they have on hand for those that may be recycled, "Better
Part" had returned about half of their tapes.
lumm OP FMRMRY 1st, 1984 CABLE TV ADVISORY COMETTEE ME MING Page 2
Agenda Item No. 3 - Grant Proposal Guidelines
Travice Whitten reviewed the suggestions formulated by Sherry Hutson and Travice
Whitten as listed in the memorandum of January 24, 1984. Kathleen Hulburd felt that
Item 4. Qualifications E. A project description identifying community needs,
to be one absolute essential for all,for all Grant Requests. Sandra Blackford felt
that the Committee and the Coordinator need to make a survey, through Channel 3 and
possibly through "Sound-off" in the Cupertino Scene to establish just what are
"Community Interests", possibly the help of DeAnza College could be enlisted to
conduct such a survey. Sandra Blackford also suggested that videotape should be
maintained in an adequate amount so that each grant request did not have to include
tape. Travice Whitten suggested that the Guidelines include a list of the types
of items for which Grants would be considered, Kathleen Hulburd suggested also a
listing of criteria for establishing "financial need" and to this end items
"4 A. Financial need and 4 G. Evidence of other assistance or denial of assistance"
should be tied together, Don Mackenzie suggested a question "What will you do for
half of the requested amount?". Jerry Prizant felt that we did not want to make
a Committee sponsored Grant "The Court of Last Resort". Kathleen Hulburd felt that
it was more important to focus on the quality of each proposal. Don Mackenzie agreed
that 4 A and 4 G should be rolled together with a question of how they would handle
other than full funding. Questionnaire should include questions on 4 B, C and D
including of Grant requested and listing the Budget in Priority Order of descending
importance to assist the Committee if the full Grant could not be recommended.
Don Mackenzie pointed out that the Committee needs a vehicle for the applications
and criteria against which to judge the subject matter. Sandra Blackford wondered
whether in relation to 4 G could we ask for the percentage of matching funds and
what are the possible sources. Don Mackenzie recommended that we ask Travice Whitten
and Sherry Hutson to design an application form. Jerry Prizant stated that the Grant
should be for those items which are over and above 'basics' which would come from
the Channel 3 stocks. Kathleen Hulburd stated that the Grant Application will be
the basis upon which the Committee makes judgements. George Beers expressed the
opinion that the Committee did not wish to exercise "censorship", just to ensure
that we got good Community programming. Don nackenzie felt that we need a question
as to why they cannot produce the program in the studio witho-at additional community
cost. Kathleen Hulburd questions regarding community need and how this need has
been established. Don Mackenzie, duration of each program segment, 5 C When do we
want to accept applications? How will the Grants be dispersed, all at once, or half
before the production and half at the end of the production, this may need to be
established on a case by case basis, of the total budget submitted what percentage do
the producers expect to be funded by a Grant. Jerry Prizant and Travice Whitten felt
that the Committee will probably need to have Staff review applications before they
come before the Committee. At this point it was felt that enough guidance had been
given for Travice and Sherry to produ,-:e a sample Grant Application Form together with
instructions or, how to file an Application. The Committee also requested that Travice
Whitten and Sherry Hutson prepare Budget Proposals for the March 7, 1984 meeting to
include a year's basic supplies, and any recommendations for new equipment with these
needs prioritized, Leonard Batchelor suggested that recommendations for new equipment
should include the appropriate amount to be allowed for depreciation of such equipment
so that this could be included in the budget, so that when replacement became
necessary it would come from the depreciation reserve, not from a new capital expense.
Agenda Item No. 4 - Gill Cable Deregulation
Travice Whitten advised that Gill had over 1,000 subscribers in our City, and that he
has checked that we can apply for the 400 per subscriber that is due to come back to
the Community, for use for Community Programming for the Gill subscribers. George
Beers pointed out that Gill charges $10 per half hour for use of their studio. Travice
Whitten pointed out that Kathleen Schuler, Executive Director of the Foundation for
Community Service Cable Television would come to the next meeting, upon submission
of a letter of request from the City of Cupertino and a letter of request from Gill
Cable. Motion by Leonard Baf-L-chelor seconded by Jerry Prizant to hold the matter over
to the next meeting and invite Kathleen Schuler passed 5 - 0.
2'Fr'S. 4hb
}g I Mt
5„ �n
MINUTES OF FEHRUARY lot. 1984 CABLE TV ADVISORY CQA43Z`I'd'8E MMT1NG - Page 3
Agenda Item No. 5 - Fist it Now Grant Request.
Since Joyce Berkowitz is not present the matter is held over to the next meeting
to await answers to the questions brought out at the last meeting.
Agenda Item No. 6 - Other Matters
The Committee revisited Michelle Mann's Grant Request, relating to the last two
items which had not been fully discussed earlier, it became obvious that the majority
of the Committee preferred to wait until Grant Guidelines and Grant Application Forms
have been finalized before giving further consideration to these two items. There
also seemed to be some question as to the viability of the last two items in the
minds of some Committee members. Feeling of the Committee and supported by George
Beers was that establishing adequate supplies of videotape and for sets may very
well reduce the number of Grant Applications.
At 9:05 p.m. the meeting adjourned until Wednesday, March 7, 1984 at 7:00 p.m. in
the Cupertino City Hall Council Chamber.
Respectfully submitted,
Attachments: Leonard H. Batchelor, Secretary
"VALLEY FOCUS-Grant Application
"FEES ON THREE" Grant Progress Report
Staff Report on Grant Applications
s
(O..W ON of Cu
C4 of caps oino 1o3CD Tone Averse Cupertino, colifomio 95014 (408) 252-45o5
To: Honorable Chairperson and Members of the Cable TV Advisory Committee
From Travice Whitten ) DW61 Jan. 24, 1984
Subject: Grant Application
Pursuant to the Committee's request, Sherry Ilutson and I have reviewed the
various items which we think may qualify for grants from the Advisory Committee.
These items have been separated into three distinct categories, hardware,
labor and fees. In addition, we have listed a number of items which we think
should be addressed in qualifying for a grant and also some items for dis-
cussion regarding the guidelines for applicants. The summary of these various
points is as follows:
1. Hardware
A. Props or equipment for Channel 3
B. Videotape
C. Rental of specialized equipment such as lighting or video projectors,
high lift trucks or vans
D. Rental of props, costumes or scenery
E. Miscellaneous supplies such as make-up, poster paint or spray paint
2. Labor
A. Tape duplication costs
B. Film chain/audio/special effects/character generator
C. Costs associated with talent, such as a narrator or muscial groups
D. Labor for props, such as painting
E. Special services not associated with production, such as security guards
3. Fees
A. CoDyrfght fees (releases to use music etc.)
B. Special passes or cost for entering a facility
C. Insurance
1
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4. Qualifications
Persons or groups applying for grants should be able to demonsticate the
following:
A. Financial need
B. Ability to produce the program
C. That they are a resident of Curartino or a De Anza student
D. A summary of their budget for rroduction
E. A project description identifying community needs
F. A time table for completion
G. Evidence of other assistance or denial of assistance
S, Guidelines
A. The grant should be limited to percent of the total production
budget.
B. Should grant monies be paid prior to production or after s
C. Grants should be accepted only at certain times during the year
D. The Committee should establish a total budget for grants
E. A maximum amount should be established for each production
F. Grants should be limited to one per year for any person, group or
organization
G. Should schools or non-profit organizations quRlify
Sherry and I will be available at the February meeting to discuss our thoughts
on these areas in greater detail. lie hope that this will give the Committee
sufficient information to make decisions so that we mau proceed with the
application forms.
r'd:ch
ke..:
x€t+
February 1, 1984
Members of Cable Advisory Committee
"VALLEY FOCUS" Grant Application
Currently Cupertino residents have no in-depth news coverage of important
issues facing the community. "Valley Focus" provides government officials,
business leaders and community memebers a platform to voice their ,dews on
local issues.
Each "Valley Focus" half-hour program follows a news format that includes
a 15 minute mini-documentary taped on location that provides background
information on tfe topics, followed by a 15 minute debateidiscussion in the
studio with exp,,:rts on the topic. Jim Palmer and Michelle plan co-produce
the program, as well as act as anchor and reporter.
Seven programs have been produced in the Fall Season at QNannel 3. The topics
covered have been: toxic chemical contamination, animal research, alternative
sources of funding for public education, unionization of Silicon Valley industry,
jail over-crowding and Measure A , and an update of these issues.
"Valley Focus" won T awards at the recent 'Tino Award, includi:.g Best Informational
® Program and Best Program Selpment.
The "Valley Focus" crew consists of 15 volunteers,whose combined efforts total
nearly 150 hours of work per program.
We hope to be able to produce three more shows during the Winter Session at
Channel 3. Those topics include: hi-tech crime, rising medical costs and
rent control.
NEED STATEMENT
Our goal is not only to continue the production but to increase the quality.
Therefore, we are asking for funds, mainly, to build a set and to purchase our
own videotape.
Since Channel 3 can no longer provide videotape, we have been re-using tapes
3 and 4 times. This activity drastically reduces the quality of the program
and doesn't allow us to develop a library of interviews which could be used
by others at Channel 3.
We have spent $400 of the producer's money thus far. We applied for a grant
(requesting $5,000) with the Foundation for Community Service Television and were
denied. We are in the process of developing a list of organization and/or companies
who might be possible supporters.
Expected Costs
A. Videotape
10 KCS-20 minute tapes per program 30 tapes @ $17.00 $510.00
1 KCA-60 minute tape per program 3 ta}ies @ $26.00 78.00
588.00
B. Modification of Existing Set 250.00
Materials needed include:
Plywood, line wood, Fir wood, cement, paint, carpet
nails, fasteners and texture material.
C. Portapak Insurance
3 days on location per program 9 days at @$7.26 65.34
D. Miscellaneous Expenses
Could include the rental of .additional equipment,
publication of a flyer to advertise Channel 3 and
"Valley Focus"
Duplication costs 100.00
$1,003.34
Because of the number of locations to which we travel to get interviews there
mileage adds up. It is understood though that the volunteers assume the :oats
associated with transportation.
"Valley Focus" volunteers do a variety of things. Not only are they the technical
people who are in the studio, but we have volunteers who write press releases,
do research, coordinate interviews and participate in the remote shoots,
"Valley Focus" is truly a team effort and the number of hours .i-.vulved are
considerable. As mentioned earlier in this proposal, the combined efforts amount
to nearly 150 hours per program.
Time Table
February 16 tii-tech crime show to be taped
March 13 Taping of second show
April 5 Taping of third show
BOARD Of EDUCATION
2 Joan C.Barry yvalto M Praft
Robert 0.mail
Alk Rodger C.Halstead Ametaft 5MMM%ndM
c Valerie M. Harrison Dml L.Cfam
Patricia H.McKinley
10301 VISTA DRIVE • CUPERTINO.CALIFORNIA 95014 • TELEPHONE(408).262-3M
September 29, 1983 ATTACIMNT I
To Whom It May Concerni
On behalf of the Board of Trustees and Administration, I wish to commend
Cupertino Cable Channel 3 for its excellent program "Valley In Focus," and
to express our support for this valuable addition to its public affairs
programming.
As a large, suburban district that includes portions of six m6nicipal
jurisdictions within its boundaries, we serve a community which lacks the
focus and civic identity of more centralized urban areas. Channel 3
addresses this viewing audience and, as a public access channel , can offer '
programs such as "Villey In Focus" to provide a common forum for the
community, drawing together the business, educational and civic publics to
explorL ;opics of mutual interest.
As a participant in a recent panel discussion on the difficult subject of
"School Funding In California," I find the staff well-prepared, professional , ,
and conscious of their obligation to the community. We in education are
delighted with the opportunities for training and experience that this kind
of programming offers our young people. We look forward to an association
that will provide future programs addressing education as well as other
topics of common interest and plan to inform our staff and community of
significant programs in publications that reach nearly 11,000 students and
their families.
Sincerely,,'
vette del Prado
Superintendent
YDP/LCA
MORMON
TTIRy%x ;� tug, "
, Pr
Should this grant be warded, "Valley Focus" will _-jntLnue to prcgvide�
information to the, reside is of.;C4pert,inq.,, "Valley Faces".is the o l ass
of it's kind on Channel J ad as the`"atttached letters of support iiad the
co►:ti•.ivatioi: of the program is essential.
Respectfully submitted,
7m pdm--el�
Michelle Mann J:m ,Ialmer
Co-producer Co-producer
"Valley Locus" "Valley Focus"
1-W
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Foo Chill-DeAnz M r`
4p ®1 a es
Foundation
September 30, 1983
BOARD OF DIRECTORS
Roy Bmnt
Judith Briles Mr. Jim Palmer
Alfred P.Chasuk De Anza College TV Department
Cupertino, CA 95014
Thomas H.Clements
A.Robert DeHart Dear Jim:
John W.Duna
John
n Cranston Fowls I want to endorse your proposal for funding of your
TV series, Valley Focus. The project is certainly
Thomas W.Fryer.Jr. a timely one and geared very much to the needs and
Lucile Willestad interests of the residents of Santa Clara Valley.
John W.Huston
Eugene Memo I was certainly impressed with the show you played
for me during my visit to the studio. It was great.
Ruth H.Koehler
Virginia Lockhart Good luck in your search for funds. The $5,000 .you
L.oewenstermJr. are requesting seems modest indeed for what you are
A.Ma6ani capable of producing and have plans for. The progrgns'
should be very well received.
Charlem A.Peterson
Franklin P.Riddle Thank you for introducing the Foundation to the talents
OrWow H.Rudolph.Jr. of the De Anza College TV producers.
Paul S.Sakamoto Sincerely,
Ann Schleich ee�
ilavrley Dwi$bt Smitle
Jack Eugene Teeters I� �•t- Yi
Mary Wallace wheat Barbara Banker
Della ybam Executive Director
EXECtMVE DIRECTOR
Barbara Banker Kline
12345 El Monte Road Los Altos Mills California 94022 415/948-1518
STANFORD UNIVERSITY MEDICAL CENTER
®frier of Communications ri
750 Welch Road.Suite 301 4q$132t-J3J0
'91 Palo Alto,California 94304
September 28, 1983
Michela Mann
Producer
VALLEY FOCUS
Cupertino Community Television
2125 Stevens Creek Boulevard
Cupertino, California 95014
Dear Ms. Mann:
I write to commend you and the staff of VALLEY FOCUS
for the recent special program on the issues surrounding the
use of animals in biomedical research.
It was a thoroughly professional job. We were
especially impressed by the handling of both sides of this
complex issue in an impartial and fair manner. The video tape
preceding the discussion was equally excellent backed by
well-researched facts.
Since I had worked on the same issue with ABC's
NIGHTLINE show a week earlier, I cannot help but be impressed
by your ability to put on an excellent public service program
for what must be a fraction of the cost. ABC's NIGHTLINE
affair, I am told, is normally in the cost range of
$300,000-plus per show. Moreover, its exploration of the animal
issues tended to be both sensational and superficial--to say
nothing of the constant interruptions by distracting
commercials.
VALLEY FOCUS performs in my opinion an important public
service not available elsewhere in the community. It was a
pleasure to have the opportunity to participate in the program
exploring such a vital issue as the future of biomedical
research that affects many citizens.
Sincerely yours,
nq
y os Andreopou os
cc: Lawrence G. Crowley, M.D.
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I Ruscigno.Treasurer g 9Tt z*sd to let You, both�know bow 1 uch We�ffi� ated
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•bbie Cult
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TO: Cable TV Advisory Committee
FROM: Michelle Mann
Producer/Director "Free on Three"
I have prepared a list of the people and groups which we have highlighted
on "Free on Three" productions since the grant was approved.
# 3 Cupertino Junior Players
#4 Chamber Corner- Cupertino Chamber of Commerce Executive Director
Darlene Thorne.
Cupertino History Facts
Flint Center Coming Events - with Flint Center Director Vickey O'brien
Claudia Hill Tax Tip
05 Cupertino Recycling Center
' Regnart School Computer Classes
Cupertino Emergency Clinic
Claudia Hill Tax Tip
#6 Parks & Recreation Holiday Extravaganza
Senior Citizens Center Holiday Boutique
Vallco Christmas Celebration
Parks & Re reation a t Vi it
Community §ervices o�� ay F�oo� Drive
#7 Parks h Recreation Naturalist Programs
Midpeninsula Support Network for Battered Women
DeVargas Elementary School Energy Patrol
Chamber Corner- Chamber President, Joe Maddigan
1pcoming #8 Tax Preparation with for agents
shows .
#9 Center for Independant Living
Flint Center Coming Events (Feb. 2 show)
Senior Hot Meal Program
#10 Cupertino Distinguished Citizens of the Year
Cupertino Coalition and the Education Rally (Feb. 9 show)
#11 Cupertino Schools Traveling Music Instruction program
United Way introduction and allocation of funds (Feb.16 show)
(Cupertino Resident on Allocations Committee)
#12 Dian Knight, Cupertino Publisher (Feb. 23 show)
Center for Living with Dying
Friends of the Cupertino Library
DiAnZA WUZR CM G31MR Tao 3ae'1f-M C4ee(3LVil WnqrM CA 9S01+ "6-&e66
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TO: CUPERTINO CABLE TV ADVISORY COMMITTEE
FROM: JOYCE BERKOWITZ, MELODY MOYER, KATHY WOLFE
PRODUCERS OF "FIX IT NOW!"
RE: PROPOSAL FOR FUNDS TO ASSIST PRODUCTION OF "FIX IT NOW!"
DATE: JANUARY 11 , 1984
i
Background Information
"FIX IT NOW! " is an educational program currently being
aired on Cupertino's Public Access Channel. It presents the
basics of home repair to Cupertino's residents: project demonstra-
tions, new products, handy tips, and the latest in repair tools
and techniques.
The show is the culmination of events which clearly in-
dicate Cupertino's interest in this area. First, the City's
Housing and Rehabilitation Department sponsored an experimental
one-day home repair workshop for Cupertino residents taught by
J oyce Berkowitz and Melody Moyer. A capacity crowd of over 100
people crammed the Senior Center facility and over 200 had to be
turned away. As a result, the Parks and Recreation Department
hired Joyce Berkowitz to teach on-going classes in which Cupertino
residents could gain hands-on experience on actual repair projects.
In an effort to bring this kind of information to more city people
more quickly, the Housing and Rehabilitation Department represen-
tative Bob Caro consulted the City Manager who supported the idea
of a television production. Joyce Berkowitz, Melody Moyer, and
Kathy Wolfe organized their own 10 person crew and embarked on the
production of the show "FIR IT NOW! " in August of 1983.
Need Statement
The FIX IT NOW! " show includes instruction in plumbing,
electrical, sheetrocking, painting, weatherizing, roofing, and
security systems. The supplies needed for the life-like studio
w i �•
—fishlS.'. r,.L"l
Pzf lam-,
demonstrations include real sinks, faucets, pipes, drains,
vanities, sewage systems,, tollets;, , valves, eheetrock, insula-
tion. nails, screws, ehinglea, gutters, doors, deadbolts, paint,
plaster, wiring, switches, sockets, service panels, fixtures,
;uses, breakers, and many other costly demonstration materials.
The video tape alone presents a huge outlay of money. To date,
all of these expenses have been paid for by the producers.
A specific accounting of the producers' costs are listed below.-
FALL SEASON COSTS PROJECTED LINTER COSTS
Set Construction $468.66 $300.00
Production 255.27 150.00
Video 'Tape (approx) 500.00 500.00
E�nipment 132.90 50.00
TOTAL 01356.83 $1000.00
Results of the Grant
The granting of funds by the committee would enable the
"FIX IT NOW!" Show to continue. --Mort° explicitly, funding would
result in increased community service,, education,° safety, advance-
ment, and interest in related city programs. Furthermore, it
would result in increased vieashfp of Channel 3 and would +evto
enhance the ability of the producers to generate other fund1bg
sources.
Alternative
Financial burn-out of the producers/.Abandonement of the show
s
Request
We respectfully request that the Cupertino Cable TV Advisory
Committee grant the producers of the "FIX IT NOW!" show $2,350.00
(R1 ,350 for their Fall Season expenses and $19000 for their
nroiected winter Season expenses).
CUPERTM CAB= TIMMSION AMEKW CXSWTM
Minutes
Regular Meeting of March 7, 1984
Committee Members Present: Don Mackenzie, Chairperson
Jerry Prizant, vice Chairperson
Cupertino Union School District
Leonard H. Batchelor, Secretary
Kathleen D. Hulburd, Fremont Union High School. District
Sandra Blackford, Library Commission
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coordinator Community Channel 3
Guests Present: Randy Zrelak, United Cable Television (Cupertino)
Marguerite Johnson, United Cable Television, Pacific Coast District
Local Origination Manager
Kathleen T. Schuler, Executive Director
Foundation For Community Service and Television
Chairperson Don Mackenzie called the meeting to Order in the Cupertino City
Council Chamber at 7:05 p.m.
Agenda Item No. 3 - Gill Cable Deregulation
Kathleen Schuler of F.C.S.A.T. outlined the methods of handling the 400 oer
subscriber as the result of the Gill Cable Deregulation, payment can be made
directly to the Committee or whoever has been designated by the Franchising
Authority, in this case the City of Cupertino, to receive the funds, or alternatively
the City has the option of allowing F.C.S.A.T. to manage the funds and make payments
directly to local programmers applying for Grants. Don Mackenzie wished to
clarify the matter of whether Cupertino could get the funds for their small
segment of the overall Gill Franchise, the answer was Yes. Kathleen suggested that
the Committee talk directly to Gill to see if they have any objection to the funds
going into the Committee General Fund Budget. The most important need at this
time is to establish a dialogue with Gill and that F.C..S.A.T. was only interested
in ensuring that there was a fair and proper interpretation of the legislation.
Don Mackenzie and Travice Whitten will explore with Gill and the Committee will
consider action based upon the results of these talks at the April meeting.
Agenda Item No. 6 -- Grant Proposal Guidelines
Kathleen Schuler outlined their guidelines and distributed copies. Grants are
made twice a year for basically six month projects. Thrrr are two types of grants:-
1. General Fund. Interested parties get applicationm then call,in the Foundation
staff as consultants, discuss the project, cons-Lilting and outreach by staff is very
important, and saves many disappointments later. Agreement of the Cable Operator
to cable cast the end result is necessary if a grant is to be made. Individual
producers must apply through a responsible fiscal agency. Foundation Staff review
all the applications and recommends the top ten applications tp the Foundation Board
who then recommend funding levels, following Board approval which will include a
schedule of how grant payments are to be made, it is usual to keep one payment
until the project has been delivered to ensure that it is delivered. Grants are
usually for amaximum of $5,000, and the Foundation is especially looking for programs
that might be used throughout the State. Again the individual producer must
operate through a fiscally responsible non-profit agency, an d the City would
qualify as such. Don Mackenzie asked what the average size of Grant made, Kathleen
indicated slightly over $4,000. Don Mackenzie enquired as to what types of programs
the Cupertino Committee should consider, Kathleen Schuler ad-;ised those for supplies
tape and equipment if the overall project fits into the Channel 3 overall
objectives, rather than just specialized almost one time use. There being no
further questions for Kathleen Schuler she left the meeting.
The Committee received the staff's "Grant Guidelines and Application" draft.
Jerry Prizant emphasized the need to maintain "Accountability" and staff suggested
keeping cash items to a minimum, and trying to handle everything in the form of
supplies and equipment, if necessary to have suppliers sned billing to the
MINUMS OF THE MCH 7, 1984 CABLE TV ADVZSMa CMOUTTEE =&nun - Page 2
Channel 3 Coordinator for onforwarding to the City for payagnt. Sherry Hutson
sought the Committees guidance as to what Grant Cycles should be. Committee
felt that the Grant Cycles should fit to the Spring and Fall Cablecasting cycles.
Staff was requasted to coordinate the Draft with the Committee's comments and
bring back a revised version for the April meeting.
Agenda Item No. I - Coordinators Report
DeAnza College has hired a fulltime staff member responsible for training, tape
and Educational programmi , Elliott Margolis. Don Mackenzie enquired as to how
many parrallel activities the studio facilities- could handle at one time, Sherry
Hutson stated that there is one studio, an editing suite, General space and a
viewing room.
Agenda Item No. 2 - Minutes of February 1, 1984 Meeting
Moved by Kathleen Hulburd, seconded by Jerry Prizant to approve minutes of the
Meeting of February 1, 1984, Passed 5 - 0
Agenda Item No. 4 Change in United's Channel Assignments
Randy Zrelak reported that as a result of the survey taken through the Cable
Program Guide was that mostinterest was in Information relating to the Bay Area.
In April it is planned to remove the program guide from Channel 13 and move
United Cable information over to Channel 13 thus freeing up Channel 37 for the
Disney Channel. Travice Whitten asked Randy how soon United planned on changing
over to the 48 Channel configuration, Don Mackenzie added how will this be
achieved?Randy responded thatthis would be achieved by meansof remote control
54 channel converters, and the timing would be around the end of may, cost for
the 54 Channel Remote Converter would be $3.50 per month compared with the present
converter charge of $1.75. Additional Cha.-mels would include, Cm Headline News,
Nashville Music Hall, Lifetime, and a Weather Channel. Don Mackenzie pointed out
that since the Channel Lineup is part of the Franchise the change must be approved
by the City Council, and Don would like a concensus of the Committee to wake such
a recommendation to the City Council. Jerry Prizant asked about the possibility
of carrying some of the Sacramento News Programming, possibly on one of those
channels that scrambles it programming after 7.00 pm. Randy Zrelak pointed out
any further consideration of the Sacramento channels would require Capital outlays
of between $15,000 and 25,000 therefore financial considerations put this out of
reach for serious- thought at this time. Sandra Blackford asked how difficult it
is to get the necessary program information together one month in advance?
Randy Zrelak stated that they do not actually do themselves but it is not too
difficult to get togather reasonably accurate programming. Sherry Hutson asked
whether it would be possible to put the Channel 3 schedule into the Guide.
Randy Zrelak stated that they had thought about that and he and Sherry should
discuss how best to implement this.
Travice Whitten suggested that the City might also like to include a schedule
for Channel 30.
Jerry Prizant stated that the proposed change of Channel lineup seemed like a
very fair trade when compared with other systems like Gill.
It was movedby Leonard Batchelor to recommend the Change of Channel Lineup to
the City Council, Seconded by Jerry Prizant and Passed 5 - 0.
Agenda Item No. 7 "Fix It Now"' Grant Request
Joyce Berkiwitz outlined the actions the producers had taken to obtain outside
funding, and pointed out that in trying to adhere to the Committee Guidelines had
had difficulty in differentiating between "advertising" and "supporting". The
Committee viewed a short "potpourri` of items taken from those shws already
produced whish. gave a good idea of the high standards that the producers have set
for themselves. Sandra Blackford enquired whether the cost of the set had been
paid for by the Producers and was advised that it was. Sandra Blackford asked
whether we had resolved the problem of having and adequate supply of tape for
Channel 3, and was- advised that this would come -up again under "Budget". Leonard
Batchelor suggested to Joyce Berkowitz that a good example of "supporting" would
be the way that Mobil supports "Masterpiece Theater" on PBS.
Up
NIMMS or Ta
Jerry Prizant was concerend that in the interests of "accountability" for public
funds that any sets or props financed by a Grant should remain the property of
Channel 3. Don Mackenzie enquire what was intended underthe item aPrOdsction $150"
Joyce advised that was to cover insurance on the portable, cost of staff copying
tapes, editing etc. Equipment included a small lavalier microphone that they had
purchased when the one with the portable was missing. Sherry Hutson mentioned that
some microphones and been missing and had not yet been replaced from the insurance
fund. Jerry Prizant asked Travice Whitten whether there would be any problem with
the fact that some expenditures had alsready been made? Are there any legal problems
with this. Travice !nv;gested that this would not be a problem if we made the grant
period "Winter/Spring". Don Mackenzie suggested that this could also be a grant
for the next six programs and be covered that way.
It was moved by Don Mackenzie Seconded by Kathleen Hulburd that a grant of $500 be
made composed of Materials $300, Fees $150, Equipment $50.) Joyce was advised that
this recommendation would go to the City Council on March 13, 1984
9:10 p.m. Recess. 9:18 p.m. Meeting Reconvened.
_Agenda Item No. 5 - Budget Discussion
The Committee reviewed Budget Director Blaine Snyder's Budget Income Projection.
Sherry Hutson presented Budget Proposals for the Committee consideration, this included
replacement of much of the original purchase of tape which has just plain worn out
from multiple use, also tape to permit the setting up of a Library of tapes worth
saving for future use, or consideration for the "lino Awards". Discussion followed
regarding the details of the budget and the following Budget was developed:-
621 000 510 Office Supplies $500
622 000 510 Postage 50
623 000 510 Reproduction 300
661 000 510 Advertising and Legal Notices 100
662 000 510 Conference and Meeting Expense 4,000
663 000 510 Membership and Dues 400
757 000 510 Community Informational Services 4,000
761 000 510 Professional Services 2,550
771 000 510 Special Departmental Expense 1,000
815 000 510 Mileage Reimbursement 200
Grants 20,000
Capital Outlay 12,500
Reserve for Contingency 6,000
51,600
Moved by Leonard Batchelor, Seconded by Jerry Prizant to adopt the tentative
budget, pa:-sed 5 - 0
Agenda Item No S. - Other Matters
Don Mackenzie has received request for a member for the Committee to nominate
recepients- for Civic Service Awards. Sandra Blackford agreed to serve.
NFLCP Hometown Contest -- Fees for Entries, Sherry Hutson will bring back to the
Committee. Leonard Batchelor advised he would be out of town for the April meeting
and the Committee agreed to appoint a substitute secretary for that meeting.
The Meeting Adjourned at 10:45 p.m. until Wednesday April 4, 1984 at 7:00 P.M. in the
Cupertino City Hall Council Chamber. Respectfully submit ed,
Leonard H. Batchelor, Secretary
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FACT SHEET
The Foundation for Community Service Cable Television is an information clearinghouse
for cable TV in California. The Foundation brings together civic institutions,
schools, nonprofit agencies, arts groups and media programming organizations into
partnership with the cable industry to explore the potential of cable's community
channels.
BACKGROUND
The FCSCT is the result of 1979 California legislation {43 699) which permits cable
TV companies to de-regulate their rate structures at the local level. The legislation
requires that a "de-regulated" cable system set aside at least one channel for
community service programming and support a statewide independent nonprofit foundation
--the Foundation for Community Service Cable Television.
The Foundation's mandate is to encourage and promote the use of community service
cable channels and includes the authority to award grants. In 1983 additional
legislation expanded the FCSCT's role to include instruction in the use of community
service channels, training and employment for minorities and women in the cable
industry, and information dissemination on the community service uses of cable TV.
ACTIVITIES & SERVICES
To meet this mandate, the Foundation provides services in four program areas:
Information Services. Through a number of publications and activities, the FCSCT
shares information on community service programming on cable TV.
o CableScan, the Foundation's quarterly newsletter, is distributed free upon request
across the state. Written primarily by cable practitioners, CableScan updates
and informs those active in community programming, as well as encouraging first-
time cable users. Innovative projects utilizing community channels are showcased.
o The California Community Service Cable Directory, the first guide to California
cable systems and t eir community resources, eatures accurate in-depth
information on cable systems serving 516 communities throughout the state.
o The Video Exchange and Information Network, the FCSCT's newest project, is a
computerized networking resource for cable producers and programmers. When fully
implemented, VEIN will assist producers and programmers in exchanging tapes,
sharing knowledge and resources, and developing new audiences.
General Education Programs. The Foundation initiates and participates in conferences
and educational programs to encourage the use of community channels by diverse
users. Upon request the Foundation staff consults with local groups about
utilization of the community access channels.
FCSCT FACT SREET-1/84
Non-Di=rEaaimatn artuaities in Cable. The Foundation initiates and pArtli4pates
e� ii4iiol"vet w6 �`�'' � ritiei in male.
o California Symposia on Business Opportunities in Cable'TD for Women and MJAority
Entrepreneurs. The first program of its kind in California, the regional con-
ferences served as a forum where entrepreneurs and cable managers could talk
business.
o California Women and Minors-y Vendor Directory for the Cable Industry. Minority
and women-run businesses which provide goods and services used by the cable
industry are described in this guide to be available in 1984.
o Walter Kaitz Foundation. The FCSCT is active in the planning and implementation
of this minority management internship program.
The 1984 Grants Program. Community service programming grants are awarded in two
categories. General Fund Grants are given for innovative model applications of
cable to local needs. De-Regulated Fund Grants assist communities de-regulated
under state legislation in the development of ongoing local partnerships. Grants
are awarded twice a year in June and December. Grant Guidelines are available upon
request.
ORGANIZATION
The FCSCT is governed by a Board of Directors representing the diversity of California
community service cable television. Currently serving on the Board are:
Bernice Brown (President) Program Executive, San Francisco Foundation
Kimberly Burge (Vice President) Television Coordinator, Telecommunications in
Office, University of California, Irvine
Cynthia Erler Vice President and General Manager,
Viacom Cablevision, Marin County
Anna Marie Hutchison President, Eagle North Communications
Susan Lange Director of Public Affairs, State
Department of Education
Rev. Michael Reis (Secretary) Manager of Cable TV Operations, Catholic
TV Network, Bay Area Diocese
Ed San Diego Management b Budget Director, City of Richmond
Richard Waterman District Manager, Group W Cable, Santa Ana
Eugene W. Yee (Treasurer) Director of Community Relations, Cox Cable
San Diego
The Board meets quarterly in various locations across the state. Public input is
invited. Interested individuals should contact the FCSCT office for meeting time and
location.
Kathleen Schuler serves as Executive Director of the FCSCT with Evelyn Pine as
Program Director and Stan Tamai as Publications Coordinator
FINANCES
The legislation requires a 50C per subscriber per year contribution to the Foundation
from those cabil- systems which participate in the de-regulation program. These con-
tributions are the financial base for the Foundation's Grants Program. The expected
budget for the 1984 Grants Program is approximately $170,000.00. In addition, the
California Cable Television Association has awarded the FCSCT a grant for annual
operating expenses and for CableScan. Grants from private foundations and other
funding sources are solicited to underwrite -all other Foundation projects.
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GRANT AppLICATION GUIDELINES: JUNE 1984 GRANTS CYCLE
The purpose of the Foundation for Community Service Cable Television is to encourage
the meaningful use of puhlic, educational and municipal cable access channels. Twice
a year the FCSCT awards grants to nonprofit groups and government agencies across
California for cable television projects which demonstrate local uses of the access
channels. The Foundation's mandate includes the promotion of opportunities for
women and minorities in cable. High priority is given to projects which involve,
train or employ women, and disadvantaged minorities.
By supporting a variety of programming models, the Foundation encourages the
development of the community channels to serve diverse constituencies. FCSCT grants
have allowed over seventy California organizations to use cable to inform, train
and serve their communities. The Foundation's goal is to build long-lasting local
partnerships in the development of this unique community resource.
The Foundation funds community programming in two distinct funding categories.
GENERAL FUND GRANTS
General Fund Grants are awarded for projects which demonstrate how local nonprofit
organizations and government agencies can use community service cable to extend and
improve their service delivery. These General Fund projects serve as innovative,
replicable models for the rest of the state. General Fund projects should:
a extend and improve the applicant's delivery of services to its
constituency.
o yield innovative, model programming which similar organizations in
other California communities can replicate.
o demonstrate active partnerships among community groups.
In the June 1984 Grants Cycle, the FCSCT Board is particularly interested in Supporting
one or more projects in which an organization uses cable to involve its constituency.
Projects should emphasize Cable's potential as a medium for active, rather than,
passive, involvement. Applications from organizations run by women and minorities
are especially encouraged.
DE-REGULATED FUND GRANTS
De-Regulated Fund Grants assist in the development of community channels through
the creation of ongoing local partnerships in communities de-regulated under California
legislation. These grants support community groups working together to create local
programming. Projects should allow community members to gain valuable cable expertise.
Upon request, FCSCT staff will work with local groups and the cable system to develop
an appropriate proposal. De-Regulated Fund projects should:
o encourage greater use of the community service channels.
® o have a lasting effect on the community.
o create and nourish local partnerships among community and cable
resources.
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June 1984 Grant �Ycle---1/84
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Before being voted upon by the FCSCT Board of Directors, competing proposals are
evaluated by a panel of readers knowledgeable in cable production. The following
criteria serve as a guide.
o The proposal shows the organization has the skills and resources to
sucessfully complete the project.
o The proposal uses cable to meet community needs.
o The project's objectives and benefits correspond to the specific criteria
for the application's grant category.
o The cable system in the community will provide access to cablecast the
proposed programming. Active involvement on the part of the cable system
in the grant project is encouraged.
GENERAL APPLICATION INFORMATION
Application Deadline: The application deadline for the Spring 1984 Grants Cycle is
April 13, 1984. To be considered the proposal must be either delivered or postmarked
by that date. Applicants bear all risks associated with delays in the mail service.
Late proposals cannot be reviewed by the Reading Panel, so they cannot be considered.
Applicants: FCSCT grants are awarded to nonprofit and government agencies, never to
individuals.
Funding Level: The amount of money budgeted for each grant cycle and the number of grants
awarded are determined by the amount of funds contributed to the Foundation by the
cable systems participating in the de-regulation program. Three to five General Fund
Grants are usually awarded in each Grants Cycle. The funding ceiling for each grant
in the highly competitive General Fund Category is $5000.00. Funding in the De-Regul
Category is based on project needs and the amount available in the;fund for the
specific community.
Duration of Award: Funding for most projects will be for a six-month period. Partial
funding is made upon signing the grant agreement; the balance is conditioned upon
satisfactory performance of the approved proposal.
Format: The Foundation funds video projects, not films. Project videotapes should
be no longer than sixty minutes and utilize 3/4" format.
Rights: Although the grantee retains all rights to the completed project, the FCSCT
must have the ability to use and exhibit the material produced with Foundation funds.
Matching Funds: In most cases, the FCSCT grant will fund the entire video project.
However, in those cases where the total needs of the project exceed the FCSCT award,
the Foundation will withhold distribution of grant funds until additional support is
assured. If matching funds are already secured, a letter from the granting organ-
ization should be included as part of the proposal to the FCSCT.
Limitations: The purpose of all FCSCT grants is to promote local programming. The
FCSCT will not allow grant funds to be used for institutional overhead and will dis-
courage proposals which are primarily for research. In the General Fund Category,
the Foundation will not fund equipment. In the De-Regulated Fund Category, equipment
will only be funded if it is justified by programming needs. The applicant organ-
ization must be responsible for the security, maintainance and consistent use of
FCSCT-funded equipment.
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GRANT APPLICATION CHECKLIST
Grant proposals should be complete and effective, but not unnecessarily elaborate.
A complete grant application to the FCSCT includes, in order, all of the waterials
listed below.
Twelve copies of the complete proposal including all attachments.
A fully completed Grant Application Summary Sheet signed by the Project Director
and the Payee. The Grant Application Summary Sheet must be the first page of the
application.
Attachment A: A full narrative description-of the project which identifies the
community's need for the project, the program's potential audience, the project's
anticipated end products as well as individuals and groups who will benefit from
the project. If applicable include plans for publicity and distribution.
Attachment B: A detailed, realistic project timetable from planning to completion.
Attachment C: A completed Project Budget Sheet identifying specifically how FCSCT
funds will be used as well as sources for matching funds, if applicable.
Attachment D: Detailed background information on the applicant group. Sources of
video training and expertise should be noted. FIRST TIME CABLE USERS ARE
ENCOURAGED TO APPLY. No tape is required for application.
Attachment E: A list of the applicant's Board of Directors and staff. Please
identify the affiliations of Board Members.
Attachment F: The organization's annual budget. (Government agencies excepted.)
® Attachment G: Proof of nonprofit status. (Government agencies excepted.)
Attachment H: A letter of support signed by the local cable operator(s), stating
that the project will be cablecast over that system. Additional levels of support
or participation (facilities, staff, training, equipment, etc.) should also be
indicated.
Attachment I: When applicable, letters of support and participation from any
other local groups participating in the project.
ONLY AN APPLICATION WHICH INCLUDES ALL OF THE ITEMS LISTED ABOVE IS CONSIDERED COMPLETE.
INCOMPLETE PROPOSALS WILL NOT BE PROCESSED.
All grant proposals and requests for information should be submitted to:
Foundation for Community Service Cable Television
5616 Geary Blvd., Suite 212
San Francisco, CA 94121
Attention: Evelyn Pine
(415) 387-0200
PROJECT BUDGET SHEET
Please itemize the._tollowiM,a&aud!1et-l_+oa&e9ories:
Amount Requested
Total rPrejectBudget From FCSCT
r ! �
Personnel
(include hours & rates..D
Supplies & Materials
Production Costs2'
Other Costs
1 - If total budget exceeds amount requested from FCSCT, please
identify matching funds:
2 - If contracting outside organizations, please identify:
r
Date
(RANT!APPLICATION _SUMMARY SHEET
Grant Category: GP DRF
I. APPLICANT Nonprofit
Project Director Name Govt. Agency
Organization
Project Title _
Address
City zip Phone ( )
Payee Name (if different from Project Director)
Organization Address
City Zip Phone ( )
SIGNATURE: Project Director
Payee
II. PROJECT SUMMARY
III. BUDGET SUMMARY TOTAL AMOUNT
1. Salaries and Wages
2. Supplies and Materials
3. Equipment
®. Other Production Costs
Total Costs of the Project
Total Amount Requested from the FCSCT
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GRANT AGREEMENT
Date: Grant Numbers
Grantee:
Project Title: ---
Project Directors
Upon full execution of this agreement and the agreement by the Grantee
to comply with special provisions ;Lncluded in the FCSCT Grant Award
Letter, the. FCSCT has allocated a grant not to exceed S
to the Grantee subject to the terms and conditions set forth Sel-078-7'�
1. CASH PAYMENTS:
The FCSCT will make cash payments as follows:
Each payment request must be submitted in writing to the FCSCT.
2. LIMITATIONS ON THE USE OF GRANT FUNDS:
Grant funds may be expended onl for project purposes and
activities set forth in the budg�riginally approved and attebhA ': •
to this agreement. Vt
_roposed amendments must be submitted by the Grantee for ,9:
written approval by the FCSCT. Such actions are required for afty-.:
significant change in the grant project which include changes.
in project directors activities, budget and/or duration of the
grant period.
3. MISAPPLIED FUNM s
In cases where funds are determined by the FCSCT to have been ,-
misapplied# the Grantee agrees to repay to the FCSCT all such fundAi
4. UNCOMITT13D FWDS s
''Any funds actually received by the Grantee which remain uncommitted
at the termination of the grant period must be returned by cheek pan`
able to the Foundation for Community Service Cable Television, ,:. '
'77 IT
FCSCT Grant Agreement
Page two
S. INCOME EARNED FROM THE PROJECT:
All income earned by the Grantee as part of or as a result of
the grant project shall accrue to the Grantee with the following
provisions:
6. COST PRINCIPLES:
Only those costs set forth in the approved project budget are
allowable. Per diem and travel reimbursements may not exceed the
current rates authorized by the FCSCT.
7. GRANT ACCOUNTING AND RECORDS:
The Grantee shall maintain records and accounts consistent
with generally accepted accounting principles and also shall provide
for such fiscal control and fundr-accounting procedures as are
necessary to assure proper disbursement and accounting for grant
project funds. The receipt of matching funds and/or in-kind
contributions identified in the original application must be
documented.
S. REPORTS:
aX All requests for payment must be accompanied by a"financial
report. Grant PaYmmits are released an the last day of the mm*h.
b) Final Report: Within 30 days after the.
termination of the
grant rio ped the Grantee shall submit (1) a final financial
report which summarizes all expenditures of the FCSCT grant
funds and (2) a narrative report stating what was accomplished
with the grant. This report shall include a copy of materials
produced (publications, reports, tapes, etc.) under the project
grant.
9. PUBLICATION AND ACKNOWLEDGMENT OF FOUNDATION FUNDS:
Any tangible result of grant activity (productions, displays,
exhibits, films, --tapes) must bear an acknowledgement of support
by the Foundation for Community Service Cable Television.
10. ACCESS BY THE FCSCT TO PRODUCED MATERIALS:
The Grantee understands and agrees that the purpose of all
grant activity is to inform and educate members of the public
on the use of non-commercial community service channels via
cable television. Toward this enid, the FCSCT and the Grantee
agree to engage in a relationship of good faith and cooperation to
ensure that all produced materials will be reasonably available
to the FCSCT.
lylg
FCSCT Grant Agreement
Page three
10. ACCESS (continued) :
a) The ownership and copyright of produced materials are held
by the Grantee.
b) The FCSCT reserves a non-exclusive license to use and reproduce
without payment any produced materials, including copyrighted
materials, arising out of grant activities. If requested, the
Grantee will be notified upon FCSCT use of products.
11. TRANSFER OF COPYRIGHT OR OWNERSHIP:
In the event that the Grantee transfers copyright or ownership
of any produced materials for distribution or for any other purpose,
the Grantee agrees to take any action that shall be necessary to
ensure that the FCSCT shall be able to freely exercise all rights
reserved under this Agreement.
12) NON-COMPLIANCE:
The Grantee and the FCSCT agree that if any of the conditions
set forth in this Agreement or in the Grant Award letter are not
met, the FCSCT may at its option (1) suspend all of its duties
under this Agreement, including the duty to pay the grant money
or (2) declare these duties discharged and require the Grantee
to repay grant money previously awarded.
13. ;
Foundation funds may be used only for those equipment purchases
specified in the appraved grant proposal. 7he equipment is to be used
consistently and em1usively for camLudty progr.-ml ag. If it is not so
used or it is not adequately maintained, any equipment funded by the
Foundation may revert, for up to two years, to the FCSCB.
-I have read and understood all of the provisions and conditions in
this agreement and I promise to fully comply with each and all of
them.
Signature of Project Director Date
(Kathleen T. Schuler, Executive Director Date
Foundation for Community Service Cable Television)
01
ORGANIZATION 5 OVERAL SCORE
° I to 6: 6 is high
GENERAL COMMENTS:
MW
YES NO NA
PROJECT:
Clearly utlizies non-commercial, community service cable
Creatively extends service to community - e
Provides new service to community - v
Identifies constituency who will benefit from program
Would be of value to other organizations/communities in Calif.
Could be replicated readily in other areas
Results in ongoing activity/programming within community o _
Encourages greater utilization of community service channels o
Involves a partnership among community and/or cable resources
BUDGET/RESOURCES:
(N.B. - Equipment requests must be identified with programming)
Are adequate and realistic for project e
FCSCT funding permits group to accomplish activity they
could not otherwise do
Request directed toward project costs and not overhead _
Other community resources being tapped o
If request exceeds $5000, matching funds identified _
ORGANIZATION/STAFF/BOAR®:
organization's structure and track record ensure project
execution
Spoard identifiable with community
Project staff has experience in the content area of project
Project staff has and has tapped expertise in cable programming_
Has the support of the cable company
RM
united cable
television of cupertino, Inca
A United Cable Teievision Corporation Company
March 7, 1984
Don Mackenzie
Chairperson
Cupertino Cable TV Advisory Ccmnitee
City of Cupertino
Dear Don:
United Cable Television corporation has submitted to the City Of Los
Altos an application for a Cable Television System Franchise to serve
the City of Los Altos.
The proposed system has similar capabilities to that Of 04xrtinO in its
capacity of providing services to each subscriber. The channel line-up
will be of seperate distinction W Los Altos though programming services
are comparable if not the same.
Capital Expenditures to Los Altos will not be influential to Cupertino,
though the extended subscriber base would be advantageous bo
Cupertino by making ancellazy products, such as addressability, viable
to the system.
7fie tenative da--P- to award the negotiation process is Wirch 27. If
you wish any additim-fl. information pj(.�amc don't hesitate to call.-
erel
Y d y S
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General Mana Mana er
10040 Imperial Ave. • Cupertino,California 95014 • 4081257-1193
criLL eAsX4 TESac
minutes
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Special Meeting of April 18, 1984
Committee Members Present: Don Mackenzie, Chairperson
Jerre Prizant, Vice Chairperson
Cupertino Union School 'District,
Leonard H. Batchelor, Secretary
Kathleen D. Hulburd, Fremont Union High School District
Committee Members Absent : Sandra Blackford, Library Commission
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coordinator Cc.^±munity Channel 3
Guests present: Marguerite Johnson, United Cable 'Tlevision, Pacific Coast District
Local Origination Manager
Norma Stuart, Teletheatre Presents
Rich Martinez, Teletheatre Presents
Chairperson Don Mackenzie called the meeting to order in the Cupertino City
Council Chamber at 7:05 p.m.
Agenda Item No. 1 -- Coordinator's Report(See Annual Report attached)
Sherry Hutson reviewed the Annual Report with the Committee and declared intention
to raise the matter of funding for items such as Entry Fees and Postage for Entries
to the NFLCP Hometown USA Contest, Publications, Printing Allowance, Batteries for
Protapacks and Videotape under Agenda Item No. 3. Channel 3 is not cablecasting
this week but resumes on Monday April 23, 1984, Don Mackenzie requested that Sherry
submit requests for funds in writing with anticipated cost listed in the "Not to
exceed" classification in writing in time for submission to the Committee with
the Agenda, since members could have their questions answered and save time at
the meetings. Leonard Batchelor suggested that Sherry try to prepare short items
of Community Interest to be published in the Cupertino Scene, which comes out
monthly and reaches all households in the City, this should involve considerably
less effort than a Quarterly News Release.
Agenda Item No. 2 - Minutes of March 7, 1984
It was pointed out that there was an error on Page 3 of the Minutes, Agenda Item
No. 5 line 11 which should read:
"662 000 510 Conference and Meeting Expense 4,200".
Motion to correct this item made by Kathleen Hulburd, Seconded by Jerry Prizant
passed 4 - 0
Motion to accept the Minutes as corrected made by Kathleen Hulburd, Seconded by
Jerry Prizant passed 4 0 .
Agenda Item No. 3 FX85 Budget
Committee reviewed with Staff Projected Budget 1983-84 and finalized figures.
Committee referred the review for "Activity Descriptions and Comments and Objectives
1.983-84 to Chairperson Don Mackenzie and Travice Whitten in order to meet the
deadline for submission. Members h aving any suggestions were asked to telephone
them to Travice Whitten.
Agenda Item No. 4 - Grant Proposal Procedures
The staff proposals were reviewed and it was decided to increase the size of minor
grants $100 to $200. Major Grant' applications will be received twice a year for
up to half the amount of money available for such Grants. The Deadline for Grants
to be submitted to Staff will be October 15th and April 15th, Staff will review
the applications during the four weeks rollowing these dates and make recommendations
to the Committee at the December and June Meetings. With these changes Leonard
Batchelor moved that Procedures be accepted, seconded by Kathleen Hulburd passed 4 - 0.
Agenda Item No. 5 - Gill Cable Funds for Community Programming
Since Don Mackenzie has not been successful in getting Gill staff to return telephone
calls Don and Travice Whitten will send out a letter 'Return Receipt Requested" in
the hope of establishing the necessary contact.
MINUTES OF THE APRIL 18, 1984 CABLE 7V ADVISORY CdlGWPFP—w METING - Page Z
Agenda Item No. 6 - Funding of NFLCP Contest
Discussion was lively on how to apply "reasonable and fair standards" to judge
which entries to such contests should receive funding of out of pockets expenses
from the Committee and City Council without discouraging entrants. Feeling was
that any winning entry from the "Tino Awards" would be eligible together with any
tape that in the opinion of the Coordinator was of equal quality to "Tina Awards"
winners but was made after acceptabnce of entries to "Tino Awards". The Coordinator
recommended to the Committee that the expenses of this years entrants totalling
$70.14 be approved for reimbursement since they all met the criteria, moved by
jeLi,r Prizant, s%conded by Kathleen Hulburd and passed 4 - 0 to accept the Coordinator's
recommendations.
Agenda Item No. 7 - Van Use
Norma Stuart advised the Committee that the productions staff of Teletheatre Presents
felt that the rule that the Van could only be used by any one Producer once every
thirty days was limiting since they could foresee occassions when the van would be
needed for two consecutive days to complete a production and having thrity days in
between taping would lead to an inevitable loss of continuity, also they need to
schedule their taping sessions when they can get their whole cast and staff together,
and only being able to get the van once every thirty days may very well make some
presentations unattainable. United Cable had told them that a day of van use was
10 hours however, whenthe van arrived at 8:30 am it was not set up and ready to tape
until 9:30 am and then by 2:30 pm the United Cable Technician wanted to start to
pack up, this did not give anything like a 10 hour day, especially with time lost
while one of the production staff had to get a part for one of the cameras to make
it operable, wasn't the van supposed to be prepared and ready when it arrived at
the shorting site? Chairperson Don Mackenzie recommended that in view of the fast
approaching date when they needed answers that they contact Randy Zrelak of United
® Cable and advise him that the Committee was asking him to resolve these matters,
should Randy not resolve the matters to their stai.sfaction to refer the matter back
to the Committee. Teletheatre Presents- has scheduled a shoot for May 5, 1984 and
wish to utilize as many hours of daylight as possible before the public starts to
use "The Sandpiper" at around 5:30 pm. It is more than possible that Randy Zrelak
can resolve the time with John Hicks- to their satisfaction.
Meeting adjourned at 8:16 pm until Wednesday May 2, 1984 at 7:00 pm.in the Cupertino
City Hall Council Chamber.
Respectfully submitted,
Leonard H. Batchelor, Secretary
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UCLEVibion x
TO: CUPERTINO CABLE TELEVISION ADVISORY C"ITTEE
FROM: SHERRY HUTSON
RE: ANNUAL REPORT AND BUDGET REQUEST
DATE: MARCH 7, 1984
This month, Community Channel 3 moves into its second year of
operation at the De Anza College TV Center. During our first year,
we provided approximately 1000 community members with access
to 500 hours of strdio time, 1500 hours of editing time and
300 days of portapak use. During our first year, we cablecast
over 600 hours of community programming on Channel 3.
We continually hear from individuals and organizations throughout
the state and the country who remark on the high levels of
activity and high quality facilities available to Channel 3 and
the Cupertino community. We should be very proud of what we
have accomplished in our first year, and should look forward
�. to continuing at least the same level of service and activity.
As I look back over our first year, four aspects of our operation
stand out as areas that require attention and consideration
at this time:
1. Office Assistance
As you know, the arrangements made among the City, United Cable and
De Anza College called for one full-time Channel 3 staff member
to be employed by the College and funded by United Cable. The
College is responsible for all other "operational" matters. As
you also know, due to financial problems in the Community College
system, the secretary position for the DAC TV Center was eliminated
in the fall of 1983. This change has necessitated my handling
all traffic and secretarial duties for Channel 3 as well as the
administrative. training and other responsibilities of my position.
My official working hours are noon to IOPM, Monday through Thursday.
These are the hours that the majority of community users are in
the TV Center.
2. Promotion and Publicity
This area of our operation has suffered more than any other, because
I have had to consider it a low priority compared to the training,
scheduling and other work that must be done. If money and personnel
should become available, I would like to concentrate our efforts
DE COUAW M Ci�CR 31330 3a4a C4H(3Lv�i. CU sER'M0.CA 930H &5CW 996-A.7"
In the following areas:
A. Tino Awards---annual presentation and unity
"'affair" in December;
B. De Anza Day---annual Channel 3 booth and Open House
in June;
C. Audience Research---annual phone survey to heighten
awareness and obtain information that producers can
use to generate more sponsorship from local merchants;
D. Quarterly Newsletter---mailed to all Cupertino residents
or United subscribers four times each year to heighten
awareness and generate new producers and programs.
3. "Free On Three"
As stated in my proposal for funds in October1983, our basic
access approach does not reach the local organizations and
individuals who have information or entertainment to communicate
but do not have the time or interest in learning to use the
equipment to get their message on television. The present
alternatives for continuing "Free On Three" are:
A. Extend the grant as previously written at 12 hours
per week at $15 per hour for $180 per week. Decide
on a set number of "Free On Three" shows per year,
f i.e. once per month equals 12 weeks equals $2160 per year;
t
B. Continue to offer the opportunity for "Free On Three"
users to come into the studio, and see if additional
promotion would lead to increased participation as
time goes on.
C. Work with Dorothy Cornelius and the Channel 30 staff
to "combine" our efforts and resources. I have not
talked to Dorothy about this and do not know how
viable this option is.
4. Equipment
We have found that the people working here can generally be
divided into two categories: 1 . Those who are interested
primarily in the idea of producing a television program and in
the content of that program; and 2. Those who have information
or entertainment to communicate, but who are primarily interested
in learning about and making maximum use of the equipment available.
In light of this, I have tried to direct my training and coordinating
efforts accordingly. Those who are not so "technical" use the
bare minimum of eauipment to produce their program. For those who
have the skill ano interest, we try to provide additional training
and equipment to upgrade their skills and the quality of their
program. I believe that it is in the community's best interest
.,
to
of h* WA �tirm
partiwlorty u raise jtt vetof Pregm quality by
Providing additional tralft Cno end equIPMent to our technically
soPhicticated users.
As we move into our second year,' and look ahead to a long and
active "life" for Channel 3, I hope We will continue to discuss
the aspects of our operation mentioned above. further, I ask
the C=Mttee's consideration for inclusion of the following
items in their 184•'85 budget. These are items that will not be
provided by the College or United Cable, but, I believe, will
enhance the overall quality of our operation.
off,eesBUDGEr kwkt
;
' CMMIIZ CMMWI I=MS*IjaMM-$t"S
MonthllS_odnar Honorariums
'(I would-i deg n o Fring
"experts" in once per a en&. to,
speak to our producers MAnit such
topics as advanced field production,
scriptwriting, set building, etc.) 550.00
Sin for Channel 3
o be placed outside the facility
to "advertise"/announce our location) 500.00
De Anaa Da 0 en House
(Printing one-sheet flyers about
Channel 3; signs around campus to
direct people to TV Center; name badges
for staff and volunteers; giveaways,
i.e. buttons with Channel 3 logo) 500.00
Book and Record Library 200.00
Business Cards
(Cfiannel ids for coordinator
and volunteer producers) 100.00
Memberships 50.00
(NFLCP)
Entr Fees
ACE Awards and HFLCP Awards) 185.00
Tino Awards
(trophies and giveaways) 3500.00
TOTAL $5585.00
, w►iti► �Z 3-•-iii
librar Tam
ac 3 "SOON-, we would
allow each producer to suit two !'
tapes for inclusion in the library
at no chaff to t -� prodsacers, :4800.00
pt20 per tape, tour seasons)
Ti Leo Awards
new tapeeTept in,stock for Tino
Award entries, to be recycled into
working stock after awards) 2000.00
TOTAL
$6800.00
i
s
MW
-086 GWAT REqUEST
ComrmniM Chemkel 3- MjREnt
2 Tripods at $1000 each 2000.00
2 Portable Monitors at $500 each 1000.00
4 BP 60 VTR batteries at @SO each 200.00
1 Shotgun Ric-held over talent) 350.00
1 Fishpole for mic-(to hold mic) 100.00
4 Ric Stands 75.00
4 Lavalier miss 320.00
2 Duffle Bags-(carry misc. equipment) 50.00
2 Utility Carts-(holds all equipment) 200.00
1 Teleprompter-(studio use for scripts) 1500.00
2 Wireless Mics-(good for "movement shoots") 2000.00
1 Light Kit (variable focus) 900.00
1 Lighting Reflector 500.00
1 Paglight (clamps on camera-good spotlight
for minimum access field shoots) 1050.00
1 Audio Mixer (for multi-mic field shoots) 500.00
TOTAL S10775.00
I propose that this equipment list would be spread over a
five year period for purchases with approximately $2000 per
year allocated to this category. Items mould be purchased
in prioity order.
CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
Minutes
Regular Meeting of May 2, 1984
Committee Members Present: Don Mackenzie, Chairperson,
Jerry Prizant, Vice Chairperson,
Cupertino Union School District,
Leonard H. Batchelor, Secretary
Sandra Blackford, Library Commission(arrived 7:08 p.m.)
Committee Member Absent : Kathleen D. Hulburd, Fremont Union High School District
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coordinator, Community Channel 3
Guests present: Randy Zrelak, United Cable Television (Cupertino)
George Beers, DeAnza College
Michelle Mann, Volunteer Community Producer
Chairperson Don Mackenzie called the meeting to order at 7;06 p.m. in the Cupertino
City Council Chamber.
Agenda Item No. 1 - Coordinator's Report
Sherry Hutson stated that the items she wished to discuss are 3, 4, and 5 of Agenda.
Agenda Item NO. 2 - Minutes of Apr
il 18 Special Meeting
Minutes were approved by acclamation.
Agenda Item No. 3 - Request for Videotape Purchase
This would be the first major purchase of Videotape since the original purchase to the
value of $5t000. Sherry Hutson reviewed the need to purchase tape for Library needs,
and to replace worn out tape (those showing excessive dropout) . Don Mackenzie requested
a continuing report of the tapes being kept in the tape library, and a report on the
numbers found to be un-usable, Motion made by Jerry Prizant, Seconded by Don Mackenzie
to authorize the purchase of 16 60-minute tapes, 64 30-minute tapes and 10 20-minute
tapes at a cost not to exceed $20 each for a cost of approximately $1,800. Passed 4 - 0
Agenda Item No. 4 - Request for Printing Purchase
Sandra Blackford enquired as to the rationale for volunteer producers needing "Business
Cards", Sherry Hutson pointed out that a lot of volunteer producers produce outside the
studio and need a means of introduction to questioners, Leonard Batchelor pointed out
that we are encouraging our volunteer producers to try to raise funding for their
productions from local merchants and businesses and that the Business Cards would serve
as an introduction. Jerry Prizant suggested maybe plastic badges would be a better idea
but after discussion the committee decided against this. Don Mackenzie felt that the
Business Cards are a frill and not needed. Sherry Hutson also requested labels for
our tapes, these like the Business Cards would carry the Channel 3 Logo. It was
mentioned that it would be a good idea to have self adhesive labels on the equipment
to stimulate interest in Channel 3 when being used in the Community.
Motion by Leonard H. Batchelor, Seconded by Jerry Prizant to authorize the purchase of
Business Cards in a Quantity most economical not to exceed $50.00 in cost, Tape Labels
in the quantity available at a cost not to exceed $75.00, and self-adhesive equipment
labels not to exceed $75.00 in cost, Motion passed 3 - 1 with Don Mackenzie voting
against.
Agenda Item No. 5 - Senior Citizens request for NFLCP Entry Fee reimbursement
Sandra Blackford asked why the Seniors had submitted five (5) entries. Sherry Hutson
advised that the Seniors had put considerable time and effort into finding out what
categories of enties would have a good chance of winning, they did this by calling
Washington, D.C. and talking with NFLCP staff, they were advised some categories in which
there is less competition and since they had tapes available to meet the requirements of
these cat.sgories they sent in entries, Sherry reported that all the tapes sent in
were excellent. Sherry also outlined the use of winning tapes at the NFLCP conference
{
F_
�G 43
ti s
i
MIN[ITB , OF THE..MAY 2, -1984 CAMa.Ti' ADv=Ry CMVWrM MEET= - Page 2
Agenda Item No 5 (.continued)
and the winning tapes are also made available to systems around the country for showing
in their areas. Motion by Jerry Prizant Seconded by Sandra Blackford to approve the
reimbursement of $120.40 out-of-pocket expenses to the Senior Citizens. Passed 4 - 0.
Agenda Item No. 6 - Other Matters
Don Mackenzie stated that he felt that Agenda Item No. 5 brought out the need for
clarification of Agenda Item No. 6 of the April 18, 1984 Special Meeting as to the
extent of funding that the Committee was prepared to commit to out-of-pocket expenses
for Contest entrants, Don felt that the interpretation that any "lino Awards" winners
would be eligible for reimbursement was too broad. Don Mackenzie felt that only the
five (.5) most prestigous winning producers should be eligible, and that if any of these
producers wished to make more than one entry that they would only be reimbursed for
one entry, expenses in excess of this would be at their own expense. All requests
for reimbursement would still be subject to the recommendation of the Coordinator
for the Committee to authorize reimbursement. The Committee agreed that this was
a good and- fair interpretation of the intent of last month's discussion.
Don Mackenzie drew Travice Whitten's attention to the fact that eatleir_,ed1tams:6f
Cupertino Scene had listed incorrect information regarding Advisory Committee
meetings, and the May issue left us out all together. The Bulletin Board in front
of City Hall did not include the Cable Television Advisory Committee, and it was felt
that it would be a good idea for the Committee meetings and Agenda to be listed on
United Cable Channel 30. Mr. Whitten undertook to try and get these matters straightened
out for the future.
Meeting adjourned at 7:58 pm until Wednesday June 6, 1984 in the Cupertino City Hall
Council Chamber.
Respectfully submitted,
Leonard H. Batchelor, Secretary
CUPERTINO CABLE TELEVISTON ADVISORY COMMITTEE
Minutes
•
Regular Meeting of June 6, 1984
C,-)rr-mittee members present : Don Mackenzie, Chairperson,
Jerry Prizant, Vice Chairperson,
Cupertino Union School District,
Leonard H. Batchelor, Secretary,
Cr-irrimi+tee member absent : Kathleen D. H(-tlbL-',Y'dj Fremont Union
High School District.
Committee member Sandra Blackford has resigned from both this
-Offirr,ittee and the Library Commission, since she moved out of the City
Present : Travice Whitten., City Staff Liaison,
Sherry Hutson,, Coordinator, Community Channel 3
elevision (CURert-ino)
.J,je-�4-s. present' Randy Zrelaki United Cable I T
Michelle Mann, Volunteer Community Producer
Cha.irperson Don Mackenzie called the meeting to order at 7:05 R- jriv in
tre Cuperti-no City Council Chamber.
T'ei-i-p No. 1 - Coordinator' s RE
Cherry Hutson distributed copies The Press release relating to
Elec-Fic)n Coverage for C%.ipertino and Sunnyvale, of the Channel 3
,ac't..-now,ledgement letter, Program " line-up" for period April 23 - June
15, 1984, Ti7e Spring 1984 listing of Approved Community Access
Producers, both for the Studio and the Portapak-.; Community Bulletin
,.card Format Sheet, a Plan of the DeAnza College Campus showinLj the
location of the Corrarfun i ty Channel 3 Studios, an out 1 i tie and
application forms to be used by Studio or Portapak producers, also an
application for Tape Playback for Outside Producers. Sherry Hutson
reported there- had been a good turnout for DeAnza Day which had
included exhibits by United Cable as well as the Channel 3
a,:ilities. In. 'he National Federation of Local Cable Programmers
r-ontest- two Programs had been nominated as winners, "Free on 3" and a
production locally written and produced bp our Theater Group.
Of the original 250 video tapes purchased current status is there are
5-3 in the recycle stock, 32 tapes in the library collection, 25 tapes
..ore damaged and unusable, while 76 tapes are in current use.
are in the process of being purchased, new tapes just
Pt-�,rchased break down to 10 x 22 minutes, 60 x 30 minutes and 20 x 60
r.an . tes. Sherry is stilt crunching the Programming numbers, Don
Suggested that it would suffice to q- ive a current report at
Eak:5 meeting.
programming ends on June 16, 1994, Summer Programming starts
11 - 1 . weeks.
_:_.:se25, 1984 for -
0.-,.
.,. ,r < 5, WPM
[ 4.
f
Minutes of June 6, 1984 Cable TV Advisory Committee Meeting - Page 2
08 Ftr-:.er,H-_Ttem No. 2 - Minutes of May 2, 1984 Meeting
App-Qv. l of the Minutes of May 2, 1984 moved by Jerry Prizant and
eronded by Don Mackenzie, passed 3 - 0.
jQ«n1.a^ Item NoL 3 - Request for NFLCP Travel Funds from Michelle Mann
:_1:I st !_I�57.On was �rri3 H Cram proposalmould be approved for Michelle
Mann wii-hou.t setting a precedent for f tug e requests and action..
f-��Y"- y HUI—SOn suggested that since. the NFLCP Conference was a
function that Sherry would normally attend, but would not be able to
attend thi-, ,fear maybe the CorrMittee !L.OUld like to nominate Michelle
=..rhswtitUte for Sherry. Don Mackenzie suggested that a grant of
�-7'0 ; or roughly ",-calf the amount requested, Leonard Batchelor referred
b- ,k- to Sherry's proposal that Michelle substitute for Sherry, and it
teas suggested that Sherry Hutson and Travice Whitten present to the
Comriiittee a list of Conferences that should be authorized on an
An-j++al basis for a' tendance by either, Staff- or a Committee member sc
fl-.at we would be prepared for the ne.;t budget proposal, and can
a.sSUY'e adequate funding. Jerry Prizant suggested that we establish
,gin nngoing "Mini-Grant" , but that for this year a Grant of ` 585.00 be
madam to allow Michelle Mann to attend the NFLCP Conference as a
representative of Communmity Channel 3, to accept the Award for "Free
on 3" and as Training for Channel 3. Moved by Don Mackenzie and
Seconded by Jerry Prizant, passed 3 -- 0. Sherry Hutson will put
® ,.o�aether a list of Conferences and Contests to assist the Committee
1.;, building an Annual Program/Budget.
agenda Item No, 4 - Other Matters
Staff presented the "Final Draft" of the Grant Guidelines, which were
acce ted and will now be printed for distribution.
Don Mack:enzie distributed the latest FPPC Bulletin, Leonard Batchelor
handed the most recent mailings from NFLCP to the Chairperson with
other items received in the mail.
The meeting adjourned at 7:40 p.m. until July 119 1984 at 7"00
is one weeF:: later than usual due to the July 4th Holiday)
Respectfully Submitted,
Leonard H. Batchelor, Secretary
N.;
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n,1p R� jiv CABLE i?=i_. J S=u?�'l rL�viSC,R'� f�t:; tfTT
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CYPERTZX0 CaNLE TELEQZSZON aDUZSORY CONNITYEE
XZNUTES
Regular Meeting of November 7th 1984
Committee Members Present: Leonard H. Batchelor, Chairperson Pro tem
Michelle Mann
Dean A. Coy
Iola Hendricsen
Lynda Swanson
Staff Present: Travis Whitten, City Staff Liaison
Sherry Hutson, Coordinator,Community Channel 3
Guests Present: Randy Zrelak, General Manager, United Cable Cupertino
Marguerite Johnson, United Cable, Pacific Coast Division
Chairperson Pro tem Batchelor called the meeting to order at
7:00 pm in the Cupertino City Council Chamber
L4g@U4a Item # I - Introduction of New Member
Chairperson Batchelor introduced recently appointed
Committee member Lynda Swanson
Agenda_Item #2 - Election of Chair2ffE§90_d0d Secretary
Chairperson Batchelor asked for nominations for Chairperson.
Committee member Swanson nominated Committee member Mann. 2nd by
Dean Coy Elected 4-0 (Mann Abstaining) Chairperson pro tem
Leonard Batchelor then transfer the gavel to the newly elected
Chairperson. Chairperson Mann then entertained nominations for
Secretary, but it was agreed by the Committee, that at this time,
the appointment would be temporary. Dean Coy volunteered, Motion
by Leonard Batchelor to appoint Dean Coy for secretary pro tem
end by Chairperson Mann. passed 4-0 (Coy abstaining)
Agenda_Item # 3 - Minutes of October 3,.1894 Meeting
Motion to accept Minutes of October 3, 1984 was presented by
Leonard Batchelor,2nd by Iola Hendrictsen
Aggoda Item # 4 - Coordinator's_Re2gEt
Sherry Hutson gave a verbal report since she had not had time
to submit a written report with the agenda.
MWI
A. VHS Recorder/Player
VHS Recorder/Player that was approved for purchase at the
October meeting had been received and would be installed in
December. Final cost was $1440.00 The Portabraee VTR packs
have bees ordered also but haven't been received yet.
B. Tino Awards
250 new green & tan CHANNEL 3 T-shirts have been ordered.
The Tina Trophies and Plaques should be received shortly.
The entry Forms have been delivered to all producers.
Sherry stated that printed invitation Would be sent out and
requested from the Committee any names of additional guests
that should be invited. Cupertino Mayor Johnson will hand
out the awards along with Sherry. There was some discussion
over ordering special Tino Award T shirts to supplement the
Trophies but it was decided that the cost would exceed the
alloted budget for this year. Chairperson Mann suggested
that a Certificate be given to winning crew members in
recognition of thier achievement. The committee concurred
on this idea and Chairperson Mann volunteered to implement
this directive.
C. Election Coverage
Sherry reported a very successful completion o4 election
coverage for local candidates and issues. She refered to
the Press Release of Oct i7 for specific information on
shows and air dates.
D. N.C.R.O.P.
A cooperative exchange program is being instituted between
Sherry and Tony Brezu, director of the Communication
Technology, for the North County Regional Occupational
Training Program. Sherry will serve on the Board of
Directors of Com Tech and Mr Brezu will aid in training
community producers. A student intern program is also being
studied at this time.
E. Ask The Expert
Committee member Dean Coy volunteered to assist Sherry in
starting the training seminars.
2
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. v,
MTV
F. Audience Survey
Three possible methods of surveys were presented:
1. Door to Door
2. Printed mail or insert to Cupertino Scene
3. Telephone
Sherry asked for guidance from the Committee on which from
the audience survey should take. After some discussion it
was agreeded that an insert to the Cupertino Scene would be
the best. A time line was then set up with the goals of
returning to the December regular meeting with a rough draft
of the questions, possible polling in February, and
returning with the results to the March meeting. Budget of
$1000.00 has previously been approved for this project but,
Sherry expressed the actual cost could be closer to $500.00
. Chairperson Mann will assist in development and tabulation
of the data. Marguerite Johnson was requested to forward a
similar Audience survey that was used by United Cable in
other communities.
G. Camera Batteries
® Approval of the purchase four Anton Bauer Trim Pac batteries
and the Lifesaver Quad charger with a budget not to exceed
$2000.00 was introduced into motion by Dean Coy and seconded
by Leonard Batchelor,after a lengthy discussion it was
passed 5-0
H. Scheduling Problems
Coordinator Hutson informed the Committee that on several
occassion there have been unnecessary scheduling problems
due to poor communications with the De Anaa College on this
topic. She requested that a representative of this
Committee, and the appropriate representatives of the
college meet and review the guidelines in hopes of resolving
this problem. Committee member Dean Coy, Leonard Batchelor
and Iola Hendricsen expressed an interest in attending to
th�,s matter.
I. Parking Permits
Permits will be granted to Committee members for Staff lot J
or the Flint Center lot as soon as Sherry receives license
plate numbers from Committee members. The College felt that
it could not provide permits for the Community Producers due
to the limited amount of parking area available.
3 —
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F RIM
1
Agencia_Item_#_5_=_@ill_Cable_Reoort
® Committee member Dean Coy met with representative* of Sill
Cable on October 17th and was able to reach an agreement on the
release the deregulation funds. Staff is in the process of
drafting a letter of intent to Bill Cable and the Foundation for
Community Service Cable Television for transfer of the funds
being held by FCSCTi .
Agenda Item_#_6___Grant_Aeolications
Staff recommended the acceptance of two minor grant application
of Elliot Margoleis and Carol Greenleaf, Mignon Trice. Committee
member Leonard Batchelor motioned for awarding the grants,
seconded by Lynda Swanson, passed 5-0
Agenda_Item_# 7__ ( see coordinators-regort_)
------------------- --
Rgenda_Item # B __ Consideration of Purchase of N.F.L.C_P_
-------- ----------------------- -------
Eamohlets_ Referred back to staff no Committee action needed.
Agenda_Item-#_9 -_Other_Matters
Travis Whitten advised the Committee that someone would have to
adjourned the nest regular schedule Committee meeting on
December 5th to save the cost of legal advertising. Committee
member Lynda Swanson agreed to preform this task. The Committee
® then agreed to meeting on Wednesday December 12th at 7 pm.
Chairperson Mann adjourned the meeting at 9: 15 pm.
g
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CUT :LINO CABLE TELEVISION ADV 3RY COMMITTEE
Minutes
Regular Meeting of May 2, 1964
Committee Members Present: Don Mackenzie, Chairperson,
Jerry Prizant, Vice Chairperson,
Cupertino Union School District,
Leonard H. Batchelor, Secretary
Sandra Blackford, Library Commission(arrived 7:08 p.m.)
Committee Member Absent : Kathleen D. Hulburd, Fremont Union High School District
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coordinator, Community Channel 3
Guests present: Randy Zrelak, United Cable Television (Cupertino)
George Sears, DeAnza College
Michelle Mann, Volunteer Community Producer
Chairperson Don Mackenzie called the meeting to order at 7;06 p.m. in the Cupertino
City Council Chamber.
Agenda Item No. 1 - Coordinator's Report
Sherry Hutson stated that the items she wished to discuss are 3. 4, and 5 of Agenda.
Agenda Item NO. 2 - Minutes of April 18 Special Meeting
Minutes were approved by acclamation.
Agenda Item No. 3 - Request for Videotape Purchase
This would be the first major purchase of Videotape since the original purchase to the
value of 55,000. Sherry Hutson reviewed the need to purchase tape for Library needs,
and to replace worn out tape (those showing excessive dropout). Don Mackenzie requested
a continuing report of the tapes being kept in the tape library, and a report on the
numbers found to be un-usable, Motion made by Jerry Prizant, Seconded by Don Mackenzie
to authorize the purchase of 16 60-minute tapes, 64 30-minute tapes and 10 20-minute
tapes at a cost not to exceed $20 each for a cost of approximately $1,800. Passed 4 - 0
Agenda Item No. 4 - Request for Printing Purchase
Sandra Blackford enquired as to the rationale for volunteer producers needing "Business
Cards", Sherry Hutson pointed out that a lot of volunteer producers produce outside the
studio and need a means of introduction to questioners, Leonard Batchelor pointed out
that we are encouraging our volunteer producers to try to raise funding for their
productions from local merchants and businesses and that the Business Cards would serve
as an introduction. Jerry Prizant suggested maybe plastic badges would be a better idea
but after discussion the Committee decided against this. Don Mackenzie felt that the
Business Cards are a frill and not needed. Sherry Hutson also requested labels for
our tapes, these like the Business Cards would carry the Channel 3 Logo. It was
mentioned that it would be a good idea to have self adhesive labels on the equipment
to stimulate interest in Channel 3 when being used in the Community.
Motion by Leonard H. Batchelor, Seconded by Jerry Prizant to authorize the purchase of
Business Cards in a Quantity most economical not to exceed $50.00 in cost, Tape Labels
in the quantity available at a cost not to exceed $75.00, and .self-adhesive equipment
labels not to exceed $75.00 in cost, Motion passed 3 - 1 with Don Mackenzie voting
against.
Agenda item No. 5 - Senior Citizens request for NFLCP Entry Fee reimbursement
Sandra Blackford asked why the Seniors had submitted five (5) entries. Sherry ttutaon
advised that the Seniors had put considerable time and effort into finding out what
categories of enties would have a good chance of winning, they did this by calling
Washington, D.C. and talking with NFLCP staff, they were advised some categories in which
there is less competition and since they had tapes available to meet the requirements of
these categories they sent in entries, Sherry raported that aril the tapes sent in
were excellent. Sherry also outlined the use of ginning tapes at the NFLCP conference
v'
or Tim AAV 2 f .1984 C S.TV ADVISORY COMTTEE f MING - Page 2
Agenda item No 5 (continued)
and the winning tapes are also made available to systems around the country for showing
in their areas. Motion by Jerry Prizant Seconded by Sandra Blackford to approve the
reimbursement of $120.40 out-of-pocket expenses to the Senior Citizens. Passed 4 - 0.
Agenda Item No. 6 - Other Matters
Don Mackenzie stated that he felt that Agenda Item No. 5 brought out the need for
clarification of Agenda Item No. 6 of the April 18. 1984 Special Meeting as to the
extent of funding that the Committee was prepared to cousit to out-of-pocket expenses
for Contest entrants. Don felt that the interpretation that any "lino Awards" winners
would be eligible for reimbursement was too broad. Don Mackenzie felt that only the
five (5) most prestigous winning producers should be eligible, and that if any of these
producers wished to make more than one entry that they would only be reimbursed for
one entry, expenses in excess o: this would be at their own expense. All requests
for reimbursement would still be o%--hiect t�j the recommendation of the Coordinator
for the. Committee to authorize reimbursement. The Committee agreed that this was
a good and fair interpretation of the intent of last month°s discussion.
Don Mackenzie drew Travice Whitten'i: attention to the fact that earleir.'editiwns df
Cupertino Scene had listed incorrect information regarding Advisory Committee
meetings, and the May issue left us out all together. The Bulletin Board in front
of City Hall did not include the Cable Television Advisory Committee, and it was felt
that it would be a good idea for the Committee meetings and Agenda to be listed on
United Cable Channel 30. Mr. Whitten undertook to try and get these matters straightened
out for the future.
Meeting adjourned at 7t58 pm until Wednesday June 6, 1984 in*the Cupertino City Nall
Council Chamber.
Respectfully submitted,
Leonard H. Batchelor, Secretary
I
CUPERTINO C48LE TELEVISION AVVZSORY CONNZTTEE
MINUTES
Regular Meeting of December 12th 1984
Committee Members Present: - ,, Michelle Mann, Chairperson
Leonard H. Batchelor
Dean A. Coy
fo' la Hendricsen
Lynda Swanson
Staff Present: Travice Whitten, City Staff Liaison
Sherry Hutson, Coardinator,Community Channel 3
Guests Present: Randy Zrelak, General Manager, United Cable
Cupertino
Chairperson Michelle Mann called the meeting to order at
7:00 pm in the Cupertino City Hall 's, Down Stairs Lounge
8g@nda Item #_I_-_ApQCgyaj_9f Minutes-November-7th.1294
The Committee reviewed and accepted the minutes as presented.
Motion: Iola Hendricsen
Second: Leonard Batchelor
Vote: Passed 5/0
69@nda Item #2 - Coordinator's_RepgEt
Sherry Hutson gave a verbal report since she had not had time to
submit a written report with the agenda.
a. Tina awards; Sherry reported that all preparations had
been completed and presentation of awards will start at SPM
an Friday Dec 14th. The United Cable Remote Van will video
tape the event with an all volunteer crew under the guidance
of Network Video Director Gary Araki . There has been request
by the producers and Ms Hutson for a $100-.00 to cover the
cost of construction of two camera platforms for the Tino's.
Also requested was approval for the expense of hiring David
Fox, a photographer, to cover the Tino's. His rates are
$20.00 per hour, and $25.00 per roll of film for developing
and proof sheets. Sherry hoped to have I roll of black &
white film shot for publication/publicity purposes and the
rest in color.
+€ s r
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Cupertino Cable Advisory Committee Minutest
December 12th 1984 con't
Agenda Item_V03 _Coordinator' s _Report__con_t After a short
discussion by the Committee, motion was tirade by;
Motion: Chairperson Michelle Mann to approve the expense not to exceed
$100.00 for the construction of the camera platforms.
Second: Leonard Batchelor
Vote: Passed 4/0 (Coy abstaining)
Motion: Leonard Batchelor, Approve the expenditure,not to exceed
$100.00, for the professional services of David Fox, photographer
Second: Chairperson Michelle Mann
Vote: Passed 5/0
B. Guidelines: Sherry requested that the committee look at
several specific sections of the Guidelines For Community
Programing, These sections were, 2,0 Administrati -, ( the
2nd paragraph where it refers to the "Telecommunications
Manager") . Section 4.3 Residency, (specific wording vs
present practices) and the User Charges Table, Item #1
the"Free on Three Room" which does not exist at this time.
Committee was Reccessed for 5 minutes so Chairperson Mann could
attend to a technical problem at Channel 30.
Meeting reconvene at 7:27pm
Chairperson Mann voiced several ideas about increasing this
committee's knowledge on all major documents and historical data
concerning the operation of this committee previously. Staff was
requested to provide two sets of copies of most of the major-
documents so committee members could study them between
meetings. One idea expressed by Dean Coy, that possibly a
meeting could convene at an earlier time so the committee could
devote more time to study a certain subject in depth. Staff
Liaison Travice Whitten replied that was feasible.
C. Closing: Sherry continued her report, stating that
Channel 3 would close for the winter break, on Dec 14th, but
she would be in her office thru Dec 20th, then taking a two
week vacation. Operation would resume Jan 7th. During this
time, a complete rebuild of the cablecast room would be
undertaken by Chief Engineer David Massey and staff. Also
that the public access viewing/dubbing room hopefully would
be completed.
2
,rt ems. ` ssT rT
Cupertino Cable Advisory Committee Minutes
December 12th 1984 con't
Agenda Item_t!_3_=_Grant_AggYicati,one
Staff Liaison Travice Whitten presented three major grant
applications with recommendations from Sherry (see attachment
#1 ) . He saw no problem with any of the requests. The Committee
reviewed the application of Mark & Carol Romo fire:. and was
concerned that quality of the wireless mics requested in Section
III. , (#Z, Equipment) would not be a compatible with equipment
already purchased by De Ana and should be capital expenditure of
the Committee Budget.
Motion: Leonard Batchelor- That items # 1, 2, and 4 only, be
approved for the expenditure of the grants monies,
for Mark & Carol Romo.
Second: Chairperson Michelle Mann
Vote: Passed 4/0 (Coy Abstaining)
Chairperson Mann will draft a letter to all grant recipients
asking for an summary of how the grant funds were used and how it
was able to improve their shows/productions
The Grant application of Kathy Wolf was reviewed next and approved
Motion: Leonard Batchelor - Approval of the grant request for $877.00
Second: Lynda Swanson
Vote: Passed 5/0
The final grant application of Bill Swanson & David Halliday was
reviewed for approval .
Motion: Leonard Batchelor - Approval of the grant request for $1000.00
Second: Dean Coy
Vote: Passed 3/0 (Coy and Swanson abstaining)
Agenda_Item_# 4 Audience_Survey
Chairperson Michelle Mann distributed copies of the proposed
audience survey for approval by the committee. Deadline for
insertion into tha Cupertino Scene is Jan 21st. Leonard Batchelor
suggested condensing some of the common questions into a column
format Chairperson Michelle Mann will try this and bring back at-,
updated version for the next meeting. Randy Zrelak will forward
a copy of the proposed survey to Marguerite Johnson in Hayward to
solicit her response. Mr. Zrelak was also asked if the bulletin
board on Channel 13 could be used to promote the upcoming
survey^ He replied this would be no problem. Chairperson
Michelle Mann asked Staff Liaison Travice Whitten to transfer
$BOO.00 to the Cupertino Scene.
- 3 -
Cupertino Cable Advisory Committee Minutes
December 12th 1984 can't
6genda-Item-#- ___Cable Legislation
Discussion of the recently passed S.B. 66 and its effects on
the Franchise agreement was tabled
Aggnda_Item # 6 - Other Matters
------Iola Hendricsen Hendricsen asked if a bulk tape eraser could be purchased
so video tapes could be erased quicker and more uniformly. This
matter was refered to Ms. Hutson for a proper budget request.
Sherry informed the Committee that Mini-Umatic 20's are wearing
out quicker than expected due to the heavy use the tapes receive
when used in editing and field production. Leonard Batchelor
reminded Sherry that $7000.00 was recently approved by the
Committee for tape purchase. Ms Hutson was aware of this fact,
but wanted to make the Committee aware that there should be an
;increase in next year budget for this size of tape or some other
alternative investigatied to cover their replacement cost.
Leonard Batchelor presented correspondence from On Camera for a
BBC produced Videographers Training Tape course. Chairperson
Michelle Mann shared correspondence from the M.F.L.C.P.
requesting a one time dues assessment to cover recent legislation
expenses and an overall yearly dues increase. Dean Coy asked if
the Committee as a whole could join is a member under
the"Governmental Organization" category. Staff Liaison Travice
Whitten replied yes, and was so directed by Chairperson Michelle
Mann to enroll the Committee.
Chairperson Mann adjourned the meeting at 9:03 P.M.
4 -
CITY OF CUPERTINO, STATE OF CALIFMIA
10300 Torre Avenue, Cupertino, CA 95014
Telephone: (408) 252-4505
MINUTES OF THE REGULAR MEETING OF THE CUPERTINO
CABLE TELEVISION ADVISORY COMM1ITTEE
HELD ON JUNE_5, 1985 IN THE COUNCIL CHAFER,
CITY HALL, CUPERTINO, CALIFORNIA
The meeting was convened in Council Chamber at 7:00 p.m.
Committee members present: Batchelor, Hendricsen, Pierce (7:25 p.m.),
Mann
Committee members absent: Coy
Staff present: City Cleric Dorothy Cornelius
Elliott Margolies, Channel 3 Coordinator
Guests present: Randy Zrelak, United Cable TV
Marguerite Johnson, United Cable TV
George Beers, De Anna College (8:00 p.m.)
Carol & Mark Romo
Kurt Peterson
Bill Lauer
1. Minutes of the April 3 and May 1, 1985 meetings.
It was moved by Com. Batchelor, seconded by Cam. Hendricsen, and passed
unanimously to approve the minutes of April 3 amended to read that
Committee sember Iola Hendricsen was absent, and to approve the minutes of
May 1 as submitted.
2. Coordinator's Report
Mr. Margolies handed out brochures that will be available from Channel 3.
He stated that the brochures are to be reprinted to correct minor errors.
They will be done at the expense of the printer. The money for the
original printing will be takes: from this year's budget.
Mr. Margolies stated that the free studio time available to people
attending De Anza Day was used, and the event was quite successful.
Channel 3 will cablecast a series of documentaries made by local access
studios around the country. These documentaries were entries in the
Hometown Video Contest.
The report included information that Valley Viewpoint is no longer being
cablecast. Mr. Margolies stated that approximately one third of the
producers are not giving as many programs as expected. He gave the
opinion that this is because many do not have a great deal of experience
and therefore do not know what is involved in a production.
-1-
3»Tx ^t
The Committee requested information regarding what percentage of programs
being cablecast are from local producers as compared to outside programs.
Mr. Batchelor requested that if Mr. Margolies had the opportunity to meet
with any of the producers of documentaries to be seen on the series, would
he ask them how much time, etc., was involved. Mr. Margolies stated he
assumes that one quality program could be produced in a season.
The Channel 3 Coordinator informed those present that he Mould not be
present at the July Committee meeting as he will be out of town. At that
time several others from Channel 3 will also be gone. He informed those
present that he is currently organising the summer schedule for the studio
as well as taking equipment bids. He also stated that a microphone that
is needed was inadvertently omitted from equipment. The microphone :could
cost approximately $100. Since the brochures were printed under the
budgeted cost, he requested that funds be shifted for purchase of the
microphone. By consensus, the Committee approved this if ratified by the
staff liaison, Assistant City Engineer Travice Whitten.
The Committee requested that the proposed summer schedule be prepared by
their next meeting.
3. Grant Applications:
It was announced that William Heath is foregoing his project, and
therefore the grant application is withdrawn.
A. Bill Lauer
The Committee expressed concerns regarding the amount of some costs as
listed on the application, particularly in the area of materials,
equipment and supplies. Mr. Lauer stated that he felt there was a need
for a light meter because approximately half of the shoe: is shot in the
field inside buildings, and he will be working with inexperienced orews.
He stated that in classes at De Auza the instructor advocated the use of a
light meter. He also felt that as they were going into small businesses,
there would be a need for an identifying badge or something similar.
Mr. Margolies informed those present that he will check at the studio
regarding gloves for changing of lighting.
(Com. Pierce arrived at 7:25 p.m.)
The Committee suggested that Mr. Lauer use business cards already
available at the studio for identification.
It was moved by Com. Batchelor, seconded by Com. Pierce and passed
unanimously to recommend approving a $550 grant to be used as follows:
Portapak insurance, as submitted; supplies, as submitted; promotion, $100.
-2-
r
s
C. Jumping Jacks Jills, Carol & Mark Rosso.
The Committee had requested more specific information regarding proposed
expenditures and a record of funds expended from the previous grant. Mr.
Romo stated that two new sets are being designed; one in particular will
be costly as it will be a cottage with steps and a fireplace. This will
be done with funds from the previous grant. In regard to the new grant,
Mr. Romo stated that the show has been using costumes from a shop in
Campbell at no cost. However, the owner is in the process of selling the
shop, and he has a verbal agreement to buy needed costumes at a good
price. Also at present, the show is using borrowed puppets which are
wearing out, and it is necessary to buy some.
It was moved by Com. Batchelor to approve a grant in the amount of $TOO
distributed as follows: supplies and materials, $55; fees, $145;
costumes, $400; promotion, $100.
(George Beers arrived at 5:00 p.m.)
Following discussion, Mr. Batchelor amended his motion to recommend
approving a grant in the amount of $1,000 with approximately $100-125
going for promotional activities, amount of fees and costumes per
application and the balance on supplies. The motion was seconded by Com.
Pierce and adopted 3-0 with Com. Hendricsen abstaining.
The Chair pointed out that items purchased with grants do belong to
Channel 3. It was announced that the next grant cycle will be in October.
6. Los Altos-Foothill Agreement, George Beers.
Mr. Beers presented an update on the Los Altos-Foothill Agreement. He
stated that he and representatives from Mountain View, Los Altos and
United Cable Television had met. Foothill College is working to bring
Viacom into compliance with the franchise agreement. They are requesting
that the Foothill educational channel be on cable in Mountain View. The
possibility of interconnecting to Los Altos for educational programming
and perhaps a certain amount of local access programming is being
investigated. Mr. Beers stated that a proposed interconnect between De
Anza College and Foothill College for community programming is a separate
issue. He informed the Committee that on July 1, Foothill College is
expecting to hire a community program coordinator. Mr. Beers requested
that the Committee review AB 1372 as he felt it is not advantageous to
community access television. He also submitted a copy of the April, 1985
California Cable Letter and suggested that the Committee subscribe to it
as it is quite informative regarding cable legislation.
(Mr. Beers left at 8:20 p.m.)
-3-
q. Accountability
The Committee discussed possible methods of controlling use of grant
funds. Methods discussed included the possibility of receiving a statue
report six weeks to two months into a project; issuing o8 half the Money
at the beginning of the project with the balance being given at the end.
By consensus, the Committee approved that at two months after receiving
the grant, the applicant submit a financial statement showing expenditures
of the funds. This statement would be considered late if not received at
the six month point. Receipts will not be required. The Committee
directed the City Staff Liaison, Travice Whitten, to draft a letter
stating these guidelines. This letter Kill be given to people who apply
for grants.
5. Local Programming Guidelines
Determine Student Requirement
It was moved by Com. Batchelor, seconded by Com. Hendriesen and passed
unanimously that the definition of a "full-time De Anza student" shall be
someone taking six hours of classes per week. This definition is based on
the De Anza College rate structure.
T. Other Matters
Survey Report - Chairperson Mann distributed and reviewed the results of
the Cable Television survey done through the Cupertino Scene. Two
analyses were made, one using all responses and one using only those who
are United Cable Television subscribers. Chairperson Mann requested that
Committee members review and comment on this survey. The results, along
with comments will be presented to the City Council at their regular
meeting of June 17, 1985.
Mayor's Luncheon - Iola Hendriesen will attend the Mayor's luncheon on
Js,kne 20. Michael Pierce will attend the luncheon in July.
At 8:50 p.m., the meeting was adjourned.
Cit Clerk
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CUPERTINO CABLE TELEVISION ADVISORY COMIITTEE
MINUTES
REGULAR MEETING OF JULY 3, 1985
Committee Members Present: Michelle Mann, Chairperson
Leonard H. Batchelor
Dean A. Coy
Mike Pierce
Iola Hendricsen
Staff Present: Travice Whitten, City of Cupertino
Guests Present: Randy Zrelak, United. Cable TV
Margurite Johnson, Hayward United Cable
Mike Holler, De Anaa College
Chairperson Michelle Mann called the meeting to order at 7:00 P.M. in the
Cupertino City Hall Council Chambers.
Agenda Item #1 - Approval of Minutes of June 5, 1985:
The Committee reviewed and accepted the minutes as presented.
Motion: Michelle Mann
Second: Dean A. Coy
Vote: All Aye
Agenda Item #2 •- Coordinator's Report:
A written report was distributed to the Committee from Elliott Margolies,
Channel 3 Coordinator.
Agenda Item U3 - California Cable Assembly 6 Senate Bills:
Kathellen Schuler, from the Foundation for Community Service Television, gave
the Committee a summary on pending cable legislation, primarily in regard to
Assembly Bill 1372 and Senate Bill 663. As an introduction there was a review
of the current federal law. The Foundation is opposed to legislation in its
current form.
SB 683 is a modification of existing government code. It continues the Foun-
dation for Community Service Cable. It shifts the funding from deregulated
cable systems to a portion of the franchise fee. Five percent (5%) of the
franchise fee above three percent (3I) would go to the Foundation. This
would generate $135,000 to $300,000 a year.
AB 1372 would create a new entity called the Foundation for Cable Communications.
This would have a politically appointed board. Funding would be approximately
$3.5 million to $7 millin dollars. Funding would be taken from the City's
franchise fees. The Foundation would get 29 of the 3-to-5 percent fees (40%
® of a 5% fee).
The Foundation's current income is approximately $560,000/per year, of which
$440,000 goes to local community grants. The operating budget is currently
$120,000.
July 3, 1985 Cable TV Committee Meeting Page 2
Agenda Item #3 Continued:
The Committee asked what effect this legislation might have on the City.
Travice Whitten stated that if the City lost 402 of its franchise fee there
might be some question on whether or not the current funding to the Cable
Advisory Committee would be maintained. An amended bill is expected out
but cities are currently opppsed to this legislation as is.
Agenda Item #4 - Mini Grant Requests
A minor grant request for $200.00 was received from Alfonso R. Tatano. After a
brief discussion it was moved by Leonard Batchelor, seconded by Dean A. Coy, passed
unamimously for approval of the grant.
Agenda Item #4 - De Anza College Liaison
Mike Holler of De Anza College stated that the college had some concerns regarding
insurance coverage for access users. They currently are not covered by insurance
which may create liability problems for the college. The proposed solution by
the college is to enroll access users in 1 unit of T.V. 38. They would then be
covered by student insurance. The college cannot pay tuition so they are proposing
that the tuition be paid for by the Committee and, in return, the college will
.provide video tape to the studio to equal the amount of money expended on tuition.
The net cost to Committee and the access users would be zero. The position was
supported by Travice Whitten, of the City Staff. The Committee expressed some
concern that the money received from the State for these new students would not
be used for the studio,
After a brief discussion it was moved by Leonard Batchelor and seconded by
Michelle Mann, and approved 4 - 1 (Michelle Mann abstaining), to approve the
college's proposal for one year.
Agenda Item #5 - Other Matters
There was a brief explanation of the changes in channel lineup by Randy Zrelak
of United Cable. This was prompted by a complaint from a subscriber.
The meeting was adjourned at 9:05 p.m.
TW:ld
NIXON!&III!
CABLE ADVISORY TELEVISION COMMITTEE MEETING
MINUTES
REGULAR MEETING ON AUGUST 15, 1985
Committee Members Present: Michelle Mann, Chairperson
Leonard Batchelor
Dean Coy (arriving 7:07 pm)
Iola Hendriceen
Mike Pierce
Staff Present: Travice Whitten, City of Cupertino
Lynn Day, Secretary
Guests Present: Mike Holler, De Anza College
Elliott Margolies, Channel 3 Coordinator
(Arriving 7:05 pm)
Randy Zrelak, United Cable TV
Chairperson Michelle Mann called the meeting to order at 7:00 pm in the Cupertino
City Council Chambers.
Agenda Item ail - Approval of Minutes of July 3, 1985 Meeting:
The Committee reviewed and accepted the minutes as they stand:
Motion: Leonard Batchelor
Second: Michelle Mann
Vote: All Aye
Agenda Item #2 - Cordinator's Report:
Elliott Margolies gave his report: during the month of July the-Access Center was
closed due to vacations the first week and then because of attending the NFLCP Con-
vention which was held in Boston. Both Ellott and Michelle attended the convention.
Two local producers won Hometown Awards at the convention.
Elliott has been working on bids for the equipment since he returned. He gave out an
equipment bid list, plus related information, to the committee. During the discussion
that followed the following questions were asked:
Mike P.: What kind of warranty will come with the equipment?
Answer: Elliott will look into it.
Michelle: What about scheduling problems?
Answer: Dean said people will have to learn to co-exist/work out any
scheduling problems. He feels it really is not such a big problem.
Michelle: What is the budget for the equipment?
Answer: Travice reported $22,000 is budgeted for equipment.
Mike H. : What is the length of time the equipment can be expected to last?
Answer: Dean reported that the equipment will last approximately 3 years,
it all depends on quality of equipment.
Elliott said De Anza will continue to provide David's time toward
maintenance on the equipment.
There was much discussion concerning 1-tube vs 3-tube cameras. It was generally felt
3-tube cameras are best quality, although much more expensive, but 1-tube makes more
sense at this time. Iola asked what condition the cameras are in that are presently
owned? Elliott reported there have been minor problems which are continually being
repaired, but sees no major problems in the near future.
Elliott stated that De Anza begins classes September 23 and he would like to see any
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Cable Advisory TV Committee Meeting Page 2
August 15, 1985
Agenda Item it Continued:
new equipment and remodeling of rooms done before classes begin, therefore he would
like to see a decision on purchases to be made as soon as possible. CVS seems
to be the best deal and the representative told Elliott she will give a discount on
equipment if CVS will be used when it is to be replaced. CVS cost would be $16,483
plus tax and shipping, plus $300 to make the switch - which all adds up to approximately
$22,071. Motion was made by Michelle to approve Elliott's equipment list as it is,
using the lowest bidder which is CVS. This was seconded by Leonard.
At this point there was the following discussion before the vote was taken:
Travice said he did not see any problem running over $100 to $200 on this amount.
Michelle stated this is not a technical board, and should approve monies asked for
and leave technical problems/decisions to Ellottt. Travice reminded the board that
any purchase over $500 requires a formal bid package, standards, advertising, and
going through the usual bid routine will be necessary for spending $22,000. This
process will take approximately 6 weeks. This is state law. The advertising should
be in the Cupertino Courier, the bids opened by the City Clerk, and awarded at the
following Council meeting.
Vote: Four Aye
One No - Mike Pierce
Elliott also gave a report about training on the equipment. He is hoping to organize
a successful training procedure soon, perhaps next month. He has hired 2 people to
help him on certain projects, to be paid out of the $5,000 set aside for help. One
person comes in once a week to write CableCaster announcements. Linda Inman comes in
up to 15 hurs per week putting a mailing together which has been sent out to over 100
community organizations (not all in Cupertino but who service Cupertino.) Elliott
questioned how to pay these 2 people. Travice said this does not show up in the approved
budget. Michelle asked Travice to get together with Elliott to figure out the best way
to pay them. Elliott is concerned about getting the word around about programming. He
has received approval from 7-11 stores to leave flyers, and Alpha Beta has given their
permission too. Iola suggested leaving flyers in the bigger apartment complex , in the
recreation rooms. Flyers are costing $23.00 to do 1,000, or $37.00 for 2,000. Since the
brocures were approximately $700 cheaper than originally expected he is using some of the
extra money to do the flyers. With $700 you could put out flyers every 2 weeks each year.
Travice reported there is $6,000 in Special Department Expense fund, and $15,00 for grants.
Agenda Item #3 - Michelle Mann !report on NFLCP Conference:
Michelle reported it was a very worthwhile conference and she came back with lots of
new/good ideas. She brought back lots of material for anyone who wishes to read. The
conference was excellent, very informative and worth the expense to attend.
Agenda Item #4 - Grant Requests:
There are two requests for grants:
Dan Kennedy $200.00
Gary Araki $200.00
Michelle expressed some concern about giving grants for work already completed. Dean
felt there is no problem with giving a grant after the work is done. Michelle feels
grants should be given for work to be done, and does not like setting a precedent of
paying "after the fact." Dan Kennedy asked to be heard: He reported that he does not
think of what s!7:ould be done ahead, just does what needs to be done, and then requests
the grant, as time allows. Leonard commented that the committee has never made this
point clear, therefore asked if an exception could be made this time, with it clearly
stated that from now on the grants have to be granted before the work is done. Leonard
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Cable Advisory TV Committee Meeting Page 3
August 15, 1985
made the motion that these 2 grants be approved with the strict understanding that
from now on no reimbursements will be made for work already completed. Mike Pierce
second the motion. Vote: 3 Aye, 1 No (Michelle), and 1 abstaining (Dean).
Agenda Item #5 - Insurance of Access Producers:
At the last meeting there was a concern expressed over the lack of insurance on access
users. The committee's proposed funding swap was not approved by the City Attorney,
reported Travice. He did not think paying tuition to access users was an appropriate
expenditure by the committee. Travice has written a letter to Mike Holler explaining
the City Attorney's position and they will try to figure some other way to provide
this needed insurance. The committee will be notified if a new proposal is figured
out.
Agenda Item #6 - Service Area Clarification:
Michelle asked for clarification of the service areas for the local cable TVs. Travice
reported that there is nothing limiting one cable service from going into anther's area
but usually each cable company will not enter another company'•s area. Both United Cable
and Gill Cable have non-exclusive franchises, which means there is nothing to prevent
both from service Cupertino residents but they probably would not do it.
Agenda Item #7 - Budget Allocations:
This item was covered by Elliotts earlier report.
Agenda Item #8 - NFLCP Membership:
Michelle will take care of this item.
Agenda Item #9 - Informational Materials:
Michelle reported that all informational materials she received she will pass on to
the rest of the committee.
Agenda Item #10 - Letter from Elliott Marsolies:
Elliott's letter covers several areas of concern:
1. Non-community shows: He feels a need for a policy that requires someone in
the community being a sponsor of any programs.
Motion: Michelle
Second: Leonard
Vote: All Aye
2. There is a copyright clause and Travice will find it in the old guidelines and
bring copies to the next meeting.
3. Since De Anza College is about to invest in a new redwood sign with our trade-
mark on it, are we interested in designing a new one? Some alternatives will
be brought to the next meeting by Elliott.
L. Studio trainging or lack of: Some kind of new training program should be
developed for the equipment in the studio. Elliott is looking at these
problems and will outline possible solutions for the next meeting.
Agenda Item #11 - Report from Mike Holler:
Mike would like to have some sub-committees for problems that arise. Dean said he
would be interested in being on a Space/Equipment committee. Iola asked how much time
would be involved, with Mike answering he would try to work around committee member's
time schedule. Michelle and Iola indicated they would be willing to be on Training/
Education Committee. Mike says keeping the equipment together is an on-going problem
that they are aware of and he is looking for a solution.
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Cable Advisory TV Committee Meeting Page 4
August 15, 1985
The next Cable,TV Advisory Committee Meeting will be held September 4, 1985.
Due to the Labor Day holiday on Monday, Meet Your Mayor program will be at
7:00 p.m. Wednesday, September 4, and TV Committee meeting will follow right
afterwards in Council. Chambers.
Elliott announced a meeting Sunday night, September 18, for producers, from 7 pm
to 9 pm in the TV Center, for anyone who would like to attend.
Travice Whitten introduced Lynn Day as the new secretary who will take minutes and
have them ready for committee meeting.
Dean Coy reported that Al Tatano is in production and there was nice news coverage
on him in the Mercury/News. He congratulated Elliott on the good press received
from Elliott's hard work.
The meeting was adjourned at 9:10 p.m. by Chairperson Michell Mann.
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CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
_ HINDS
REGULAR MEETING OF SEP'TEMBER 11, 1985
Council Chambers, City of Cupertino
Committee Members Present: Michelle Mann, Chairperson
Leonard Batchelor
Iola Hendricsen
Dean Coy
Staff Present: Travice.whitten, City of Cupertino
Guests Present: Elliott Margolies, Channel 3 Coordinator
Chairperson Michelle Mann called the meeting to order at 7:00 p.m.
_Agenda Item #1 - Approval of Minutes of August 15, 1985 Meeting:
The Committee reviewed and accepted the minutes as they stand:
Motion: Iola Hendricsen
Second: Leonard Batchelor
Vote: All Aye
Agenda Item d2 -_ Approval of Minutes of September 4, 1985 Meeting:
The Committee reviewed and accepted the minutes with the correction of changing the
date to read September 4, 1985 from August 15, 1985.
Motion: Michelle Mann
Second: Leonard Batchelor
Vote: All Aye
Agenda Item A3 - Western Show - Michelle Mann:
The N.C.T.A. Cable Industry show in Anaheim will be held December. 4, 5, and 6 this year.
Michelle asked who would like to attend, stating she went last year and although there
was a lot of hardware 4 technical information, it was still very interesting and in-
formative. Travice said he tries to go every year b that the equipment displays and
the Congressional panel discussions are very informative. There is a also a lot of
Cable information on how to get new subscribers, he said. Dean Coy, Leonard Batchelor,
Elliott Margolies and Michelle Mann are all interesting in going. Mike Pierce will be
contacted by Michelle to see if he would like to go too.
leopard asked if a proposed date for the TINO awards has been set yet? Elliott said he
and Sherry Hutson will meet soon to set up the awards program. Elliott would prefer
that the program be scheduled in January instead of December. He doesn't want to shut
down access for more than 2 weeks this year. If he closes down as of December 20, for
2 weeks, that would take it to the first Monday after New Years, which seems to work
out best with most vacation plans. Dean asked if the TINO awards could be done in
January, but Michelle likes it at the end of the season (December) as a good wrap-up
for the season, starting the new season out all fresh. Elliott will look into dates,
catering, etc, and is hoping to talk to anyone who was involved in it last year for
suggestions. Iola would like to see a new format this year. Leonard likes the idea of
having it at the first of January, either the loth or 17th. Elliott will get a committee
together and decide on a date and report back at the October Advisory Committee meeting.
Cable Advisory Committee Meeting page .. 2 -
B September 11, 1985
Agenda Item 04 - Coordinator's Report:
Elliott reported that he and his committee did the mailing and are now, slowly,
getting back some replies. There has been about 4 phone replies and 8 written
replies. Most of these say "yes, we want to produce," and 2 said "just give us
a presentation at this point."
Elliott sent the brochure to many organizations and he doesn't know how much of a
'hook' they have in Cupertino. After they call him, he tries to establish if they
have any members living in Cupertino or do they service Cupertino - just what sort
of a linkage do they have in Cupertino. There was 1 group that came in for a tour,
a railroad group in Los Gatos, but they couldn't find anyone in their membership
living in Cupertino. That group was told they would have to wait until there is
some member living in Cupertino, although their program content was of interest
to the whole community and they are open to Cupertino membership. Leonard asked
if there is some local producer that would want to make a show about that group,
which Elliott agreed is a good suggestion. Elliott had one call today of someone
who wants to do a magazine show. Iola asked if he has heard from the League of
Women Voters, but Elliott said he has not heard from Marge yet. He understands
they are going to be more involved in elections this year and supply some technical
people this year who he will train. Elliott told Iola that the League was part of
the mailing but nothing has been returned form them yet. In the upcoming weeks
Elliott will be calling all the Cupertino addresses asking about the mailing.
Carole Hale, the former secretary, has gone on to Stanford to work, but Carol Romo
was hired in her place. Carol Romo has been an active producer for the last 3 years.
She will be stepping into needed areas that Carol Hale was never able to do and will
be a big help to Elliott.
The bidding process is underway, for the television equipment, and bids may be awarded
in the Octoberls Council meeting, if everything goes on schedule. The City staff has
been hard at work on it.
A producer's meeting was held and it was established what is wanted/needed for next
season in terms of time. They went through procedures again in the never-ending
battle to get people acquainted with procedures and policies. We also talked about
grants again.
I need to talk about getting some money transferred over to some sort of administrative
assistant fund, Elliott said. He would like to resolve it tonight, if possible, or
sometime soon in aspecial meeting with Travice written. Michelle said the problem
seems to be that although there is money in the account a way has to be found to
work at paying the people. Travice stated that the City cannot pay these people .
directly. The City can pay the college, who can then pay these people, in whatever
way they want, a grant or however. There is $5,000 in the budger under Special
Departmental Expense (which has $6,000 in it). Michelle made the motion that $5,000
is granted from this special departmental expense. Elliott suggested that the whole
$5,000 is not needed at this time, so Leonard suggested making the amount $2,000 for
now. Linda has gone now, but can work part time on special projects if Elliott needs
he.. Mo. ion was made by Michelle to set up $2.000 to pay special assistants. Second
by Leonard. Elliott then said DeAnza has said they will set up an internal fund,
but all seems OK with them concerning this. Vote taken then, All Aye.
Elliott has set up an hour of exchange with Mt. View's Viacom cable system every week.
Both systems have quite a few producers who want the added exposure.
Cable Advisory Committee Meeting Page - }
Septem _r 11, 1985
Elliott has completed the whole scheduling for the Fall season. There are a total
of 27 producers, a training series of classes which will start up mid-November, 8
new producers, AAUW is coming back on a -nee-a-month basis, Comedy Improv Workshop,
Roll-Up-The-Rug ballroom dancing program, Domestic Policy Association, Aerobics
program, community programs which Elliott will assign to students, 2 special one-time
programs. Michelle asked if all the new producers are Cupertino residents - he
said yes, they are. Tech Talk will be leaving for a while. Iola asked if most of
these will be seen on a weekly basis - Elliott said probably half are on a weekly
basis, half are less.
Michelle asked if Elliott could put together, with the help of his staff, a list
of his schedule and what'nights he is training. He had Dean Coy's packet, which is
sent out to the producers for the Fall season. He showed this packet to Michelle.
He said there is a lot of reading to do in the packet, which went out in the mail
today and tomorrow. There is a letter about procedures, what is coming up, times
of scheduling, contract/agreement, training schedule, inventory printout (missing
tapes) with a letter about the missing tales, all in the packet. Michelle asked if
Elliott could bring a sample copy of this packet to the next meeting. Iola asked if
press releases have been done for the new producers yet - no, not yet, Elliott said.
Elliott said he sends info to the Courier every week, although they don't always use
it. Sometimes, he said, the Mercury News picks up single items and uses them in the
Tuesday 'Extra' section of the pap?r.
Michelle asked if there is any suggestions for the new logo. Elliott has an artist
working on a new design which should b^ ready in about a week. He wants to bring
it to the next meeting (October). If someone comes up with a drawing that we like,
can they be reimbursed, Elliott asked Travice? Travice said yes, something can be
® done about payment without taking bids.
® Agenda Item #5 - Grant Update:
Michelle said Alfonso Tatano sent a nice letter with his receipt for his studio rental.
He said he did receive his $200 grant and was very appreciative,
Agenda Item #6 - Presentation from United Cable:
Leonard asked if the committee wanted to look through the presentation from United
Cable that came from Travice. Leonard had a question about the fees - franchises/
advisory board fees. Travice said the City gets 5%; 1% to Community Access, but
Community Access actually gets 2% in addition to the 12 - 32, or 50% of the $75,000.
Leonard had another question about the law changing about what programs PBS carries -
has Travice heard anything about what shows, if any, United wants to cancel? No.
Travice has not heard anything. He said that on the multi-channel news the reports
are that the whole issue is not totally resolved yet. It was generally thought that
United would advise the City in advance if any PBS programs are to be cancelled.
Travice reports that all the converters are full at this time. Leonard says they
are suppose to be set to go from 36 to 54 channels, according to how the franchise
is written. Travice will check into it with Randy. Michelle suggests it be put- on
next meeting agenda -the capacity of United cable services.
Iola asked about the monies approved for equipment at last meeting - - was the money
approved and when will the equipment be purchased. Elliott said that bids are being
taken at this time and equipment will be purchased as soon as possible. Travice
explained that any purchase over $5,000 has to be purchased,by state law, by bid
first,and this purchase will be approximately $22,000. The correct bidding pro-
cedure takes from 4 to 6 weeks. Bids are opened September 24, and will be awarded
at the October 15 Council meeting. Purchase, hopefully will be the end of October.
Elliott said the ironic part of all this is that the one piece of equipment they
Cable Advisory Committee meeting Page - 4,'-
September U, 1985
need the most may not be a part of this bid purchase (that is the dubbing rack,
3/4" player-recorder). The one being used now is borrowed and was due to be re-
turned a while back. They will probably go about 1-1/2 months without one,, with-
out any dubbing capability. Michelle said the producers have to be understanding
and be flexible. Zola feels there is often a lack of communication. Travice
reminded ee'ryone that the budget wasn't approved until on July 1, 1985 and every-
thing has been done as quickly as possible considering all the legal process that has
to be done. Travice said that once the bids are in Elliott can work with the vendor
in what pieces of equipment come in first. Elliott said there is one possible problem:
that is if the bids come in and if they exceed the $22,000 by a lot of money, then
some decisions will have-to be made on what equipment is optional and can be elimina6ted
from the purchase list. Travice said it is alright to eliminate any imms from a bid
list, but the time factor depends on when the next Advisory Committee meeting is and
then when the next Council meeting is after that.
Elliott suggested that the committee may want to decide tonight what pieces of equip-
ment are immediately necessary and what pieces can be purchased at a later date.
Elliott said City staff member, Diane McCann, told him there was going to be special
City Council meeting on Wednesday, Oct. 2. (This will be a closed session and the bid
award cannot be done then). Travice reminded the committee that the bids are being
opened on Sept. 24, 1985, at 2:00 p.m. in the Council Chambers, and that committee
members may attend as long as they don't ahve a quorum at the opening. Eight to ten
vendors have received the bid specifications through the mail and bidding should be
competative, Travice reported.
Travice said he gives the cable finance report to the Finance Director to review
® and question, in answer to Michelle inquiry.
Mike Holler is out of town at this time and will get back to the committee about
various committees he is hoping to set up.
Michelle adjourned the meeting at 7:55 p.m.
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CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
REGULAR MEETING OF OCTOBER 2, 1985
Council Chambers, City of Cupertino
Committee Members Present: Michelle Mann, Chairperson
Iola Hendricsen
Leonard Batchelor
Michael Pierce
Staff Present: Travice whitten, City of Cupertino
Lynn Day, Secretary
Guests Present: Elliott Margolies, Channel 3 Coordinator
Randy Zrelak, United Cable TV
Mike Haller, DeAnza College TV Center
Chairperson Michelle Mann called the meeting to order at 7:05 p.m.
Agenda Item #1 - Approval of September 11, 1985 Minutes:
The Committee reviewed and accepted the minutes with the correction of the name
'Terrell Hale' instead of 'Carole Hale'. Motion: Leonard Batchelor; Second:
Iola Hendricsen; Vote: All Aye.
Agenda Item #2 - Coordinator's Report - Elliott Margolies:
Item ##1: Michelle asked Travice if there is anything in the agreement preventing a fee
being charged. His answer was probably not, just as long as they have been given their
basic instruction free of charge. Mike Faller said for this quarter only DeAnza will
see that people have their 6 hours editing training free. Beyond that it will become
a one-to-one student/trainer with a $ fee of whatever the fee the student usually charges.
Item #2: Legal advice is needed on the copyright question. Randy Zrelak will ask United';
attorney and Travice will ask Chuck Killian, City's attorney. The questions is: Who hold:
the copyright for programs on Channel 3 done by community producers?"
Item #3: In cleaning out old tapes, Elliott will call the producer, ask if he/she wants
their tape returned. If not, the tape will be thrown out.
Item #4: The replacement and maintenance of equipment needs to be addressed in the near
future and in the next budget. It is felt that now is the time to set policy of main-
taining the new equipment that is being purchased. Randy will come up with a formula to
use as a basis for an agreement between DeAnza and the city. ("Use Time" vs "Wear Time") .
Item #5: New logo. Puzzle pieces are the choice of the majority present.
Item #6: Lumber and carpeting is needed for new sets. Elliott has found sources and
Travice will use some of the money out of the grant funds to pay. Motion: Mike Pierce;
Second: Leonard Batchelor; Vote: All Aye.
Item #7: Bid opening for new equipment: Cal Video won the bid for $22,711.18. Motion
to accept bid: Michelle Mann; Second: Leonard Batchelor; Vote: All Aye.
Item #2 (Again): The cost of dubs should be the responsibility of the author or the
producer or who???? After much discussion it was felt that it would be fair for the first
one free and any other copies a fee will be charged. Motion: Michelle Mann; Second:
Leonard Batchelor; Vote: All Aye.
Agenda Item #3 - Change Date of December Meeting: Since so many will be attending the
Anaheim Western Cable TV convention the first of December, that month's meeting will be
changed from the 4th to the llth.
Agenda Item #4 - Tino Awards:
Elliott is working on it and will report more next month. They will be held in the
Senior Center on January 17, 1986, a Friday.
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Cable Television Advisory d�dttee� meetiire" b; ' �
Agenda Item #5 - Report of Bid_ ADeming: (See Bte� #7 abovs)
AgendaItem #6 -ether Matters:
'there are 2 grant requests: Bernadette Robinson - $200; Dan Kennedy - $200.
Bernadette: Motion to grant request: Michelle Yana; Second: Iola Hendriceen; Vote:All Aye.
Dan: It was felt he needs to exhause all other means of advertising before asking for a
grant. Elliott was asked to point this out to him. Motion not to grant request: Iola
Hendricsen; Second: Leonard Batchelor; Vote: 3 Aye, 1 Nay (Michael Pierce)
Michelle reported that she has attended the Mayor's Lunch and reports that the Civic Center
Expansion program will be proceeding soon; the hotel goes to the Planning commission on
October 29, 1985; Parks 6 Rec is talking about making a Community Center behind Memorial
Park.
Travice handed out a copy of a letter from the City Attorney, Charles Killian, regarding
conflict-of-interest. He advised the Committee members to read the letter carefully.
Randy was asked about the "Must Carry/Number of Channels" questions from last month.
F.C.C. rule on "Must Carry"-there are no plans to drop any programs at this time, however
all programs are now being re-evaluated. Number of Channels-United has a 54 channel
capacity and is presently using 47 (3 channels doing experiments he can't talk about).
The meeting was adjourned by Chairperson Mann at 9:25 p.m.
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CUPERTINO CABLE TELEVISION ADVISORY COMMITTEE
MINUTES
Regular Meeting on November 6, 1985
City of Cupertino Council Chambers
Committee Members Present: Michelle Mann, Chairperson
Leonard Batchelor
Dean Coy
Staff Present: Travice Whitten, City of Cupertino
Guests Present: Randy Zrelak, United Cable TV
Mike Holler, DeAnza College TV Center
Elliott Margolies, Channel 3 Coordin.
Guests In Audience: Bob Clancy, Community Producer
Margarite Johnson, United Cable
Kathy Smith, United Cable
Chairperson Mann called the meeting to order at 7:15 p.m.
Agenda Item N1 - Approval of October 2, 1985 Minutes:
The Committee reviewed and accepted the minutes with the correction of the spelling of
Mike Holler's name (with an "o"). Motion: Leonard Batchelor, 2nd: Michelle Mann; Vote:
All Aye. It was suggested that the figure of $200 be added to Item #2 - funds for
carpeting/lumber. Also, that all materials/information given out at the meetings be
sent out to any committee member who was not at meeting.
Agenda Items #2, #3, 04 - Coordinator's Report:
Additional information not in Elliott's written report: The decks are City equipment,
and the monitor is DeAnza's. There was much discussion on the Use/Wear issue. It was
decided that Travice Whitten, Michelle Mana and Mike Holler will meet sometime before
the next Committee meeting for further discussion on the issue.
Leonard Batchelor made the motion that staff prepare, with Mike Holler, a basis for an
agreement where records of the time are kept of the use by the college, and any other
Channel 3 owned equipment. Likewise, records be kept of the time actually spent in
repair of Channel 3's equipment, and a realistic rate. The realistic rate should be
based on commercial rates (both for repairs and for use of the quipment). Quarterly,
6-month, or annual accounting would be fine - the college district would probably
prefer it be done quarterly. The Committee will review the agreement after the first
quarter. Second: Michelle Mann; Vote: All Aye. Some form of agreement will be
arrived at during the meeting with Travice, Michelle and Mike H.
Motion by Michelle Mann that the Committee authorize up to $250 for the switch and
$183 for servicing. Second: Leonard Batchelor; Vote: All Aye.
Elliott reported that Deck 1 was "lost" today (Nov. 6), just the 4800 from the portapack.
It will go to United for repair. Dave feels 4 batteries a year should be ordered to
keep everything in good shape (the BP60s). The system was "tweeked" by Dave and Justin
(from United).....transmission was almost perfect as it was - only a small audio dis-
crepancy. Duane, Dave and Elliott are having a workshop with the cable casters on
Monday (Nov. 11) to try to get rid of problems which have come up in recent weeks. The
characger generator for announcements and program schedule is "down" and will remain so
for a while. Possibly a new one will have to be purchased; looks like a mechanical
problem, not a software one, Randy said.
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Cable Advisory Committee - November 6, 1985 Page -2-
Agenda Item 85 - Copyright Report:
Report from United Representative: "Basically...public access is exactly that, public
access. ...United's view (and their attorney's;is public access is public domain.
...copyrighting anything is to make (protect) it a commercial value...opinion straight
from their attorney. Public access is for everyone and should stay that way...accessable
to everyone. The person who has the copyright has the say on what will happen to that
piece of material. They are entitled to do whatever they want with it."
Mike Holler: "The contract specifically aye it will not be sold for profit. (the users
contract). ...have some public domain concerns - it would mean I could go into any
cabinet of any access user and use part of that and edit it into any product/show or
whatever I wanted to use it for...is that my correct understanding of what you're saying?
Our contracts we currently use, asking someone to give us a release do not cover public
domain usage - so we're vunerabie in terms of releases. They are now written for a
specific show. Copyright and ownership are 2 entirely different questions.
Michelle Mann:"15 western cities guarantee that the ownership is with the producer but
keeps those rights, like we've already said, retained for the library - with unlimited
use, that they can be erased, etc. That is how i would like to see this go."
Travice:"...original guidelines were the program belonged to the producer but Channel 3
would retain rights to show that program as many times as it chooses to. ...not so
much of a copyright issue, only that the Committee wanted the right to show that program
anytime they wanted.... Question for United—what would you do if you found someone
had sole one of the programs? Prosecute them or what?" Answer from United: "Probably
not allow the person to have any access over what is considered public access, dis-
courage them from doing more programs in our facility. If they are making big bucks...
you-betcha, we would go after them."
Bob Clancy: "...producer should have some rights in what is done with the program. If
you call it public domain...anyone can come in and snatch any part of a program......
producer has right to guarantee to his talent that they are not doing to be misrepresented
or used out of context. Public domain will not stand up to that with a good lawyer.
....concern about purity of public domain and the release forms...maybe the forms have
to be changed.
Elliott: "What in the main thing Unites: wants out of all of this question?" Answer
from United: "That people have access to public access - it is for everyone in the
community that they have access to those tapes. ...intent of public access is to
create programming that is cognizant of values ofcomminity...to develop programming
for that specific community."
Much discussion was done on public access/copyright. It was finally decided to get the
City Attorney's opinion, by Travice, for the December 11 meeting.
Agenda Item #6 - DeAnza Grant:
A trade of tuition money in exchange for tape; no cost to the Committee or the College,
just an exchange of funds. The CitY Attorney reviewed the agreement - it's alright.
Motion to accept this as stated,by Dean Coy. Second: Leonard Batchelor; Vote; All Aye.
Additional Items:
A grant application was received after deadline, therefore not accepted. Membership
(as organization) has been renewed for NFLCP. Interested volunteers to National Conf.
Committee are welcome to contact Evelyn Pine. Travice was asked to provide printout
of budget. When United service is out for extended time - any form of credit to sub-
scribers for lack of service? Answer: Randy will get needed information on that.
Cable Advisory Committee - November 6, 1985 Pam -3-
A minor grant was received 11-4-85, too late for packet. It can be acted upon at
the December 11 meeting.
Meeting adjourned at 9:10 p.m. by Michelle Mann, Chairperson.
PM"MI
,,, x
I
CUPERTINO CABLE TELEVISION ADVISORY CTTEE
MINUTES
Regular Meeting of December 11, 1983
City of Cupertino Council Chambers
Committee Members Present: Michelle Mann, Chairperson
Leonard Batchelor (A=Ived 7:20 pm)
Iola lendricsen
Michaal,Pierce
Staff Present: Travice Whitten, City of Cupertino
Lynn Day
Guests Present: Randy Zrelak, United Cable TV
Mike Haller, DeAnza College TV Center
Elliott Margolies, Channel 3 Coordinatoi
Guest In Audience: Bob Clancey
Chairperson Mann called the meeting to order at 7:15 p.m.
Agenda Item 91 - Aeproval of November 6, 1985 Minutes:
The Committee reviewed and accepted the minutes as presented.
Motion: Iola Hendricsen; Second: Michelle Mann; Vote: All Aye
Agenda Item U2 - Coordinators Report:
Elliott handed out his November report to the committee. The report on the Tino
awards will be given later in the evening.
Agenda Item U4 - Use/Wear Report:
Motion was spade to accept Travice Whitten°s "B" suggestion from his memo.
Motion: Leonard Batchelor; Second: Michelle Mann; Vote: All Aye
Travice suggested inserting a memo in the next packet urging all committee members to
attend all committee meetings. It was agreed by all that memo will be sent. Michelle
asked Travice if he would put an updated budget into the next packet.
Item From Audience:
Bob clancey asked to be allowed to use the balance of his budget, $217.00, to rent
studios for on-line editing. Motion: Michelle Mann; Second: Leonard Batchelor;
Vote: 3 Aye. Iola Hendricsen disqualified herself from the voting.
Agenda Item #5 - Tino Awards:
Elliott will be presenting an itemized accounting of expenses for the Tino Awards
at the January meeting. Judges will be: George Beers, Harriett Moss and Lisa Van
Dusen. Leonard Batchelor and Michael Pierce will be final judges.
Agenda Item_#3 - Copyright Report:
After a lengthy discussion on the copyright issue, the following is a summary of
this group discussion: (See Page 2)
Misc. Item.:
Travice asked that all committee members be aware of their obligation to attend these
advisory committee meetings. They should try to always be in attendance.
Michelle adjourned the meeting at 10:10 p.m.
L'
1. TO COPY Runts right to copy. Male take waster if he provides TV
Center with dub pay for lot tape
coat i labor for dubbing.
E M right to copy.
2. PREPARE DERIVATIVE WORKS Use for promotional purposes by Chn.3 'Has this right.
or United for years.
Will not sell.
3. SELL EEC 40N VV"W 10.5 a U&JOGA ow%_ 1
id
S. DISPLAY/ Vr V�
6. BtSTR12M To other access channels (bicycle). A Has this right.
time limit of 2(?)years.
oj( Coe
XUPERTINO CABLE TELEVISION ADVISORY:. � 7I a MINUTES
REGULAR MEETING OF FEBRUARY 5, 1986'
City of Cupertino - City Council Chambers
Committee Members Present: Md�heft3 Mann, Chairperson
Leonard Batchelor
Dean Coy
Staff Present: Travicq Whitten, City of 'Cupertino
Lynn DaX,
Guests Present: Elliott Margolies, Chn. 3 Coordinator
Susan `Rose, Chn. 3
Cathy Smith, United Cable TV
Mike Holler, DeAnza College TV
Guests in Audience: Dan Kennedy
Chairperson Mann called the meeting to order at 7:05 p.m.
Agenda Item #1 - Approval of Minutes:
The Committee reviewed and accepted the minutes as corrected.
Motion: Michelle Mann; Second: Dean Coy: Vote: All Aye
Agenda Item #i2 - Committee Chairman Election:
It was moved, by Leonard Batchelor, to continue with Michelle Mann as Chair-
person. Second: Michelle Mann; Vote: All Aye.
Agenda Item #13 - Coordinator's Report:
Elliott handed out his coordinator's report. Discussion was held about the
loss of Sony 4800 deck. DeAnza replaced the 4800 deck. Elliott asked that
$2,000 be placed in Channel 3 fund account. Hotion: ,Loonard Batchelor;
Second: Michelle Mann; Vote: All Aye. TINO expenses were under $3.000 -
Elliott will give detailed expense report next meeting.
Agenda Item #4 - Grant Requests:
Grant to Dan Kennedy for $200. Motion: Michelle Mann; Second: Leonard Batch-
elor; Vote: All Aye. The Committee arged Dan to find/use other avenues for
publicity and marketing in the future.
Grant to Jim Rivera for $200 - Motion of $136 (to, corer Items.3 6 4).,of his
grant request - Motion: Dean Coy; Second: Michelle-.Wn; Voti: All Aye.
Agenda_ Item #i5 - Conference Request:
Travice Whitten asked for motion and appropriation of-,approximately $500 for
him to attend Regional Telecommunications Conference..'Atlanda, GA, April 18.
Motion: Leonard Batchelor; Second: Michelle Mann; Vote:. All Aye.
Travice reported that Gill TV will be granted a permit this week with their
work due to be completed in March. They will be "on-line" soon thereafter
in Cupertino. `
. Cable TV Comittee ftetin 1986
City of Cupertino Page -2a
Agenda Item #6 - 2=ight dates
When a producer sells his tape Channel 3 will recover up to 1002 of the
commercial rental cost.
Misc. Items:
Mike Moller reported there are now studios available for $20/per hour for
weekend rental by access users. This does not cover DeAnaa's cost. He
would like the Committee to review these rates. Travice Whitten suggested
that the Committee have a review of -the rates -each year. This will be dis-
cussed at a later meeting.
Michelle Mann handed out new stories concerning Landlord/Denial of Cable
Access. She asked that this issue be put on next month's agenda.
Meeting adjourned by Chairperson Mann at 9s10 p.m.
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CABLE TELEVISYOIN ADVISORY COMNITTBE
Regular Meeting
March 4, 1987
AOL
IF CITY OF CUPERTINO - CONFERENCE ROOM
Committee Members Present Leonard Batchelor, Chai4person
Michelle Mann, vice-Chair
Travice Whitten
Jane Chiavacci
Dorothy Schmid
Elliott Margolies, Dednza College
Herb Everett, DeAnza College
Guests: Joe Wilcox, United Cable T.V1
Kathy Wilson
The Meeting was called to order at 7:01 P.M.
Agenda Item #1:
Minutes were approved with the exception from Michele Mann that Agenda #1
did not have Title of Item corrected on February 4th Agenda. Discussed
the possibility of sending packets Wednesday before Meeting scheduled to
make sure it was received in time for meeting. In the event if item is
not _ready for meeting discussion it could be moved to next Agenda.
Agenda Item #2.
® Jane Chiavacci, Leonard Batchelor and Elliott Margolies requested a formal
request from United Cable for the audit of access producers and crews.
This audit would cover the actual use of equipment, who used equipment and
the number of hours equipment was being used for both resident and students.
This request is to be in writing to the Committee from United Cable. The
college is operating for the City, United thru franchise to maintain equipment
and provide local access. City has the authority to inspect records if needed.
Partial audit was given by Elliott, United wanted names, address and telephone
numbers for users of equipment and question arose on the legality of this
information. Committee will provide information but not names and address
or telephone numbers. Len made a motion for Elliott to make this information
available to United. Michele 2nd the Motion.
Agenda #3:
50% of the budget complete and there is an 11,000 carryover and may be
slightly higher this figure was given by Elliott per Budget worksheet
provided by Len & Travice. A request was made for a breakdown of expenitures
and to have these expenditures categorized so as to more accurate accounting
of cost basis for budget and cost revenue report. There was some discussion
on Elliott's wish list for items he deemed necessary, suggestion was made for
him to make up list of items and present it to the committe for approval.
Any items needed or expenitures that are not on a list to the committee it
would not be approved. There should be a summary of expenditures every two
months for committee's review. Breakdown of expenses especially on office
supplies has to be clarified as to what itmes to be in this catagory.
Michele wanted noted that DeAnza's money comes out of Professional Services
Elliott 's wish list report will be held over for next meeting.
Agenda #9
There has been a problem with the Channel Line Up due to change of equipment
some customers have old box and some new and this would influence the Cable
Channel #. If new box is used a new Channel Line Up revised 311187 (red Letters
(Star Com) should be used. if customer has old box then they would use Channel
Line Up printed up in black. Eventully it should all be the same. Some
customers complained of not getting this information United said they mailed
a week before change. Letter is going to be written by Len for apology to
citizens for inconvenience caused by change over a cc to City Council Committee.
Community channel #30 new #3 old, Committee went over complaint list provided
by Travice.
Agenda #5
This it.?m was � ` _ ' ' , ue to Mr.Quinlan -&-d-not getting back from conference
from the National League of Cities upon his return Len will contact Mr. Quinlan
and hopefully have some information on this subject at the next meeting.
Agenda #6
Part of Agenda 6 was discussed with item 3. According to Budget worksheet for
1987188 monies available in the amount of $53,569. Reviewed operating and
Construction Budget on current ex i uT.es, Conference & Meeting expense was not
changed is to remain 7,500. Al ere raised 20% above board. Office Supply
Budget items to be applied to t is catagory are postage, pre-recorded tapes
special events, flyers also Elliott requested that software also to come out
of office supply expeniture.
Agenda #7
The Grant Program Suggestions were as follows that were discussed:
Try going to different sources such as private companies, etc., advertising.
The Grant Program has to be accountable as to Minor or Major Grant. Up
front grant percentages are 60% on Major, 80% on Minor. .Not all monies given
up front percentages. A form should be submitted :with final grant to see
expenitures spent. Set new guidelines and new forms for Grant Program.
Agenda #8
Adjourned to next meeting
Agenda #9
Ajourned to next meeting
Agenda #10
Several suggestion on this subject was made by Elliott as follows: one
possibility is to have a contest for a new logo this could be published in
the Cupertino Scene and Cupertino Courier. Have a class from DeAnza design
some logo's and Elliott wound sumbit them to the Community. Also a
community contest with a prize of either $100.00 cash or cable service for
a year free United Cable agreed to the Service for year as a prize. Elliott
does have some looms and with the Committee approval he would pick one and
present it from commen
TRWRIMM
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tti 'w 4
i
Moved to Next Agenda
y) What action to take on Gwen Moore
2) Foundation Due Change
Meeting ajourned at I0:25
c.,»,,, moo,, '. •,.. x.,,.. :;., ,
CABLE TELEVISION ADVISORY C0MMITTEE
Regular Meeting
March 4, 1987
CITY OF CUPERTINO - CONFERENCE ROOM
Committee Members Present: Leonard Batchelor, Chairperson
Michelle Mann, Vice-Chairperson
Travice Whitten
Jane Chiavacci
Dorothy Schmid
Elliott Margolies, DeAnza College
Herb Everett, DeAnza College
Joe Wilcox, United Cable T.V.
Guests: Kathy Wilson
The Meeting was called to order at 7:01 P.M.
Agenda Item #1:
Minutes were approved with the -exception from Michelle Mann that Agenda
#1 did not have Title of Item corrected on February 4th Agenda. Discussed
the possibility of sending packets Wednesday before Meeting scheduled
to make sure it was received in time for meeting. In the event if item
is not ready for meeting discussion it could be moved to next Agenda.
® Agenda Item #2:
Jane Chiavacci, Leonard Batchelor and Elliott Margolies requested a formal
request from United Cable for the audit of access producers and crews.
This audit would cover the actual use of equipment, who used equipment
and the number of hours equipment was being used for both residents and
students. This request is to be in writing to the Committee from United
Cable.The college is operating for the City, United thru franchise to
maintain equipment and provide local access. City teas the authority to
inspect records if needed. Partial audit was given by Elliott, United
wanted names, addresses and telephone numbers for users of equipment and
question arose on the legality of this information. Committee will provide
information but not names and address or telephone numbers. Len made a
motion for Elliott to make this information available to United. Michelle
2nd the Motion.
Agenda Item #3:
50% of the budget complete and there is an 11,000 carryover and may be
slightly higher.This figure was given by Elliott per Budget worksheet
provided by Len & Travice. A request was made for a breakdown of expenditures
snd, to have these expenditures categorized so as to more accurate accounting
of cost basis for budget and cost revenue report. There was some discussion on
Elliott's wish list for items he deemed necessary, suggestion was made for him
to make up list of items and present it to the committee for approval.
Any items needed or expenditures that are not on a list to the committee
would not be approved. There should be a summary of expenditures every two
months for committee's review. Breakdown of expenses especially on office
supplies has to be clarified as to what items to be in this category.
7, _
Agenda Item #E 3 continued:
Michelle wanted noted that DeAnza's money comes out of Professional Services.
Elliott's wish list report will be held over for next meeting.
Agenda Item #i4:
There has been a problem with the Channel Line Up due to change of equipment.
Some customers_ have old box and some new and this would influence the
Cable Channel#. If new box is used a new Channel Line Up revised 3/1/87
(Red Letters Star Com) should be used. If customer has old box then they
would use Channel Line Up printed up in black. Eventually it should all be
the same. Some customers complained of not getting this information United
said they mailed a week before change. Letter is going to be written by Len
for apology to citizens for inconvenience caused by change over a cc to
City Council Committee. Community channel ##30 new ##3 old. Committee went
over complaint list provided by Travice.
Agenda Item #i5:
This item was postponed due to Mr. Quinlan not getting back from conference
from the National League of Cities. _Upon his return, Len will contact
Mr. Quinlan and hopefully have some information on this subject at the
next meeting.
Agenda Item ##6:
Part of Agenda ##6 was discussed with Item #l3. According to Budget worksheet
for 1987/88 monies available-in the amount of $53,569. Reviewed Operating
and Construction Budget on current expenditures, Conference & Meeting expense
was not changed is to remain 7,500. All NFLCP dues were raised 20% above
board. Office Supply Budget items to be applied to this catagory are postage,
pre-recorded tapes special events, flyers also Elliott requested that soft-
ware also to come out of office :-apply expenditure.
Agenda Xtem V:
The Grant Program Suggestions were as follows that were discussed: Try
going to different sources such as private companies, etc., advertising.
The Grant Program has to be accountable as to Minor or Major Grant. Up
front grant percentages are 60% on Major, 80% on Minor. Not all monies
given up front percentages. A form should be submitted with final
grant to see expenditures spent. Set new guidelines and new forms for
Grant Program.
Aggena Item # $:
Adjourned to next meeting
Agenda Item #t 9:
Adjourned to next meeting
CABLE TELEVISION COMN.ITTEE 5 of 5
t1INUTES APR. 1981-NOV 1988
71
Agenda item 410:
Several suggestions on this subject were made by Elliott as follows:
One possibility is to have a contest for a new logo - this could be
published in the Cupertino Scene and Cupertino Courier; have a class
from DeAnza design some logos and Elliott would submit them to the Community;
also a community contest with a prize of either $100.00 cash or cable
service for a year frea (United Cable agreed to the Service for year as a
prize). Elliott does have some logos and with the Copmittee approval he
would pick one and present it for comment. Approval 3-0.
Moved to Next Agenda
1) What action to take on Gwen Moore
2) Foundation Due Change
Meeting adjourned at 10:15
nip Id
CABLE TELEVISION ADVISORY COMMITTEE
Regular Meeting
April 1, 1987
Cupertino City Hall Conference Room
Committee Members Present: Leonard H. Batchelor, Chairperson
Jane Chiavacci
Dorothy Schmidt
Committee Members Absent: Michelle Mann, Vice-Chairperson
Staff Present: Travice Whitten, Liaison
Lucy Montalbano, Secretary
Elliott Margolies, Access Coordinator
Guests Present: Joe Wilcox, United Cable TV, Cupertino
Kathy Wilson, United Cable TV, Pacific
Coast Division
Herb Everett, De Anza College
The Meeting was called to order at 7:01 p.m.
Agenda Item #1 - Minutes of Meeting March 4, 1987
Minutes were approved with the following corrections: word
expenditures "d" was added where required, transposition in word
"items" corrected, Agenda Item #6 from middle of line 4 to read
"All NFLCP dues were raised 20% across the board Agenda Item #10
last sentence to read "Elliott does have some logo's and with the
Commitee Approval he would pick one and present it for comment, "
Approval 3 - 0.
Agenda Item #2 - Update on United Cable TV Audit
Kathy Wilson advised that due to the need to produce budgets that
the report on the audit had not been completed, items will be
included again next month.
Agenda Item #3 - Update 1987/88 Budget Fixed Acquisition List.
Elliott reported that the battery analyser would cost between $3,0001
and $49000, but that possibly Dave could build one for us. The
Character Generator ).!ould cost about $6,000 could not give fixed
price since interested in a new model .just about to be introduced.
53
Agenda Item #4 - Update from United re Channel Re-alignment
Bill Fletcher of 10018 Dove Oak Court a subscriber spoke to the
committee particularly regarding the discontinuance of channels 32,
38 and 48, and the fact that the system never has had Channel 8.
Mr. Fletcher had taken a telephone survey of five subscribers in his
area and found that they were also unhappy with the channel
re-alignment and also some other aspects of United service. Bill
pointed out that in their location right newt to the P. G. & E.
transformer station coupled with the limitations on TV antennaes in
their particular development, made reception of some channels very
difficult. It was suggested that if enough subscriber pressure was
exerted that United might restore some stations, possibly this could
be achieved by publicity in the Cupertino Scene, and that it might
be a good idea for Mr. Joe Wilcox to go on the Access Channel and
explain the changes and logic behind them. Mr. Fletcher thought
that subscribers should have more or at least some input for local
and Bay Area channel line-ups. Notwithstanding "Deregulation" Bill
pointed out that the City of Cupertino had granted a Franchise to
United Cable Television and therefore United has an obligation to
listen to the City and it's citizens as to what local stations
should be carried on the system.
Agenda Item #S - Update from United re Complaint resolution.
Joe Wilcox stated that there is still a way to go to satisfy
customers complaints and the complaint list that was submitted to
the Committee. United has already made some telephone calls or sent
letters and they will continue to check that all complaints are
answered and they will continue to do their best to satisfy
subscribers. March and April will probably the biggest month for
complaints due to the change of channel line-ups. United is adding
to their equipment particularly a new telephone system and
additional computer terminals to try to better cope with
subscribers. The Committee will review the Ordinance at its next
meeting to ascertain whether United is so far out of compliance as
to warrant recommending that the City Council press further action.
United are going to put two video tapes on the default channel to
help subscribers understand and use the new convertor.
Agenda Item #6 - Studu of Grant Program
Committee in favor of better documentation, and changing method of
how Grants should be paid. Suggested that some Major Grants are
reallu providing Funding for someone's 'special project• rather than
producing for community access. The Application and Guidelines used
bw Mountain View were reviewed, it was felt that we did not need
quite as much detail or as many pages in whatever we change to.
Both Major and Minor categories should be made conditional upon
matching funding from other sources. Each application should
provide a time-line for completion and carry a 20% penalty for not
adhering to the time-line. $50 would be a minimum grant, and 80%
would be paid "up front" for minor grants. Plan to publish
information on the Grant Program with the deadlines i;i thy? Cupertino
Scene. Draft revisions will be prepared for the next meeting and at
that time a decision will be made as to how video tape will be
funded/supplied,
Agenda Item #7 - Access Director's Report
Report included Deep Dish Television Meeting, school origination and
other ways to increase community programming. Maintenance with the-
studio cameras is still a problem and while all three have been
fixed two are still having difficulties.
Agenda Item #8 - Written Communications
Iola Henderson was present at meeting and reported that she was
still having trouble with remote control switching back to Channel
20 regardless of what Channel was entered, and that for eight days
had no cable reception at all. Joe Wilcox undertook to send over a
technician to straighten the matter out and exchange the remote if
that was necessary. It was requested that discussion take place at
the next meeting on the possibilitu of a public hearing to gauge the
depth of the problems that exist within the United System.
Mr. Travice Whitten advised that there would not be any budget for
his participation in a staff capacity after July 1, 1987.
Agenda Item #9 - Oral Communications
Iola Henderson stated that the item she had intended raising had
already been dealt with under Item #8.
Agenda Item #10 - New Logo Contest
Particulars of the Logo Contest have been published in both the
Cupertino Scene and with the Channel 30 Program Guide in the
Cupertino Courier. Elliott will review the entries and bring his
recommendations for finalists to the May 6, 1987 meeting.
Meeting adjourned at 9:00 p,m,
z'
CABLE TELEVISION ADV Y SORY COMM 1 T*EE; `.
Regular Meeting
May b, 1987
Cupertino City Hall Conference Room
Committee Members Present : Leonard H. Batchelor, Chairperson
Michelle Mann, Vice-Chairperson
Dorothy Schmid
William R. Fletcher
Committee Members Absent. Jane Chiavacci
Staff Present: Travice .Whitten, liaison
Donna Osterman, Community Relations
Elliott Margolies, Access Coordinator
Guests Present: Joe Wilcox, United Cable TV, Cupertino
Kathy Wilson, - United Cable TV, Pacific
Coast Division
Mike Holler, De Ana.a College -
The Meeting was called to order at 7:02 p.m.
Agenda Item #1 - Welcome Bill Fletcher as new member of Committee
Introduced Bill Fletcher as the new me. ':3er of the Committee filling
out unexpired term of Michael Pierce, to the Committee and Guests.
At this time Travice Whitten introduced Donna Osterman, who has,
suceeded Carol Scurich as Community Relations Officer and will be
® taking over Staff Liaison from Travice Whitten.
Agenda Item #2 - Approval of Minutes of Aprils, 1987
Minutes were approved with the following correction delete "t" from
Dorothy Schmid last name.
Approval moved by Michelle Mann, seconded by Dorothy Schmid passed
4 - 0
Agenda Item #3 - Update on United Cable TV Audit
Kathy Wilson advised that due to pressure of other work that the
report on the audit had not -been completed, item will be'.'included
again next month.
Agenda Item #4 - Update from United re Complaint resolui:ion
Joe Wilcox advised that the installation of the new telephone system
was completed on April 10,. 1987 and the system had been "de-bugged"
and the staff trained in the use of the system by April 17, 1987 The
system still needs to have the music: or some other backgroU.nd
installed for persons put on hold, Elliott Margolies mentioned tha-.t
he had had occasion to call a system in another area and when put on
Hold there was program information given, maybe United might like to
consider this, Joe mentioned that was one option and that the sound
from CNN or a similar channel was also a possibility. Joe also
advised that they felt that the level of complaints had dropped and
that the handling had improved with the, new system. Regarding the
letter from Tess Waldman, ,Toe did not know what happened to +he
original of the letter but the first that he knew of it was from
Corporate headquarters in Denver, however, he did believe that the
matter had been settled to Ms. Waldman's satisfaction. City Staff
advised that there appeared to have been a reduction in the number of
complaints, and there must have been since no calls hAd reached
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Travice. Jos also advised that he has given written instructions to
his staff regarding the handling of tails and enquiries relating to
the showing of Franchise Fees on the Subscribers bills. Joe believed
some of the problems have arisen due to slight differences in the
method of showing the Franchise Fees on the Los Altos bills, there
was a meeting in Los Altos May 5, 1987, and Joe felt that this laid a
good ground work for resolution of the differences. It was decided
to rerun the article or a revised edition of it in the Cupertino
Scene, also to have a Call in program on Access Channel 30 with Joe
Wilcox and Leonard Batchelor to explain the changes and also Kathy
Wilson of United has produced two video tapes that will be shown on
Channel 30 and possibly on the "default channel" that subscribers get
if they switch to a premium channel that they are not subscribing to.
Bill Fletcher asked whether United had a Policy on refunds for out
of service or other problems, and have they accummulated any
statistical data on complaints, and how many complaints had been
received regardiiiq the dropping of Channels 32, 38 and 48 from the
line-up? Joe responded that there had been five complaints including
Bill Fletcher' s. Bill Fletcher registered a complaint that there had
been little or no public notice regarding the changes in the channel
line-up. Kathy Wilson explained that the FCC had dropped its "must
carry" requirements, Len Batchelor stated that this was being ta4::en
to Court in one part of the Country, but Kathy felt that this would
not succeed, and mentioned that the changes in the line-up were
implemented as the result of extensive surveys conducted by their
marketing department, Bill Fletcher asked that this data be sharer
with the Committee, and Kathy undertook to see whether this could by
done warning that some of the material might be considered
' confidential ' .
Agenda Item #5 - Discussion of Public Hearing on Changes.
After some discussion it was decided that probably more good would be
done by the "Call it Night" on Publice Access Channel 30 than would
be achieved by inviting the public to a "Gripe Session" where the
amount of response was doubtfull while if people can call in from;
home and watch on TV there is a much better lik.lihood of response.
The session to be advertised in the Cupertino Scene for June, while
will be in late June or early July. This to be supplemented by the
tapes on new equipment hood: up and possibly a "hands-on"
demonstration night.
Agenda Item #b - Study of Grant Program
The Committee package contained a draft of a new Grant Guidelines and
a revised Application Form that allows more space for answers.
There was considerable discussion of the value to "QUarterly
Reports" , with. Michelle Mann feeling that this is an additional
burden on the Coordinator, it was decided to change to a "Mid-point"
report for Major Grants with no report required if project completed
within 90 days of approval . Under section relating to letters of
support and giving "Credit" to Supporters, Committee added provision
that Credits also include the fact that project received support f•roi7
the City in the form of the Grant. The point was raised regarding
the standard expected from producers, and Elliott will produce _.
sheet on Standards to accompany the application forms rather than
further complicate the Guidelines. The Committee adopted the new
Guidelines, which will now be reproduced and placed into use.
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Agenda Item #7 - Access Director's Report
Report covered an informational mailing to all subscribers funded by
United Cable. Receipt of new equipment, repairs to studio and post
production equipment, and Van training conducted by United. A picnic
and Softball game are being organized for June 20 in Memorial Park
between Access crews from Cupertino and Los Altos. Work has begun on
the first Access Newsletter. And a training program will be setup
for approximately 15 social service agencies on how to produce Public
Service Announcements that can be played on Channel 30 between
regular programming.
Agenda Item #8 - Written Communications
Len Batchelor shared with the Committee the City Manager' s letter of
April 2, 1987 to Joe Wilcox regarding United staff giving incorrect
information to subscribers regarding the Franchise Fee now being
shown separately and drawing attention to the fact that United
actually pays the City 6% even though they only show 5% on the
billing, with the City Council providing 3% to the Committee for the
operation of Access Channel 30. and the other 3% to the City General.
Fund to offset the expenses incurred for repair of street cuts etc.
Agenda Item #9 - Oral Communications
None
Agenda Item #10 Discussion and action regarding membership in The
® Foundation for Community Service Television.
It was felt that Affiliate Membership was approriate and that
information should be shared with Municipal Channel 53, Donn,
Osterman will check. if they have taken out their own membershi,=>,
Motion to approve $125 for Affiliate Membership made by Michelle Mangy-,
seconded by Dorothy Schmid and passed 4 - 0
Agenda Item #11 - NFLCP West Region Meet May 7, 9, and 9, 1987
Michelle Mann and Elliott Margolies are both participating on panels
at the Meeting and the Committee approved expenditures not to exceed
$600 for the two participants on Motion by Leonard Batchelor,
seconded by Bill Fletcher passed 4 - 0.
Agenda Item #12 - NFLCP National Conference July 1987.
The Conference will be held in Chicago this year on July 16, 17, and
16, 1987, and a quick poll showed that Len Batchelor, Michelle Mann,
Dorothy Schmid and Bill Fletcher are all planning to attend.
(Contacted by telephone on May 8, 1987 Jane Chiavacci also will
attend. ) Elliott will also attend the Conference.
Agenda Item #13 - Review of existing CATV Ordinance.
Michelle Mann suggested that since Ordinance reading is time
consuming that a sub-committee be forrnsed to make a recommendation
back to the Committee, this was accepted, with the sub-committee to
consists of Leonard Batchelor, Michelle Mann and Bill Fletcher, and
since Travice Whitten does not have time for this, Len will ask the
City Manager who he wants to be staff liaison. Subcommittee will try
to return to the next meeting with its findings. On May 8, 1987 thhe
City Manager indicated that Donna Osterman should be the staff
representative on the subcommittee.
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Agenda Item #14 - .fudging of Logo Contest entries.
Forty-two (42) entries were received and displayed on the Conference
Room Wall, the Committee then reviewed the entries and the uses to
which the Logo will be placed, and decided that color logos would be
nice but too expensive to reproduce on letterheads and envelopes.
Similarly too fine lines would not show on the TV screens, and
finally the type of compatibility that might be needed to coordinate
with any future Logo for Los Altos Access, with whom we are current-ly
cooperating. All color entries were eliminated, then fine lines,. ,and
after a lengthy voting process we got down to the final three
entries, all of whom will receive letters of appreciation for having
entered. After several tries the Committee managed to settle on the
entry by Karen Dougherty, 20975 Valley Green Drive #259, Cupertino,
C.I. 95014, was picked as best meeting the need. It was both
difficult and disappointing to the Committee to have to eliminate so
many fine and original entries, but it is felt that the winner will
best serve our community and the Access Channel.
Agenda Item #15 - Multiple Use Set design and construction.
Elliott presented two main concepts for a multiple use set that could
be shared with DeAnza, since most of the sets presently in use were
financed by DeAnza. Selection was made of a Computer assisted
Drawing presented that will give a basic set with many faces that can
be easily and quickly varied for studio productions. Mike Holier has
worked with sets for many years and outlined the features of the
Presentation, and advised that DeAnza would be prepared to contribute
to the cost and actually build the set, therefoe the Committee was
being asked to finance the material needed in an amount not to exceed
$300, motion by Dorothy Schmid, second by Sill Fletcher to approve
$300 passed 4 - 0.
Agenda Item #16 Funding for Channel 30 Picnic and Softball Game.
Elliott Margolies outlined the plans for having the picnic and
softball game as a means of providing a time and place when Acces=.
Producers from both Cupertino and Los Altos could get together, :and'
exchange ideas and hopefully start a vehicle for future cooperation.
The Committee was asked to support this effort to the extent of
$200, to match the contribution that Los Altos had voted at their
meeting on Tuesday May 5, 1987. Motion by Michelle Mann, Seconder'
by Dorothy Schmid to approve $200, passed 4 - 0.
Meeting adjourned at 10:06 p.m.
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Cable Television Advisory Committee
Regular Meeting
1- June 3, 1987.
Interim City Hall - Conference boom
MINUTES
Committee Members Present: Leonard Batchelor, Chairperson
Michelle Mann, Vice-Chairperson
Dorothy Schmid
William Fletcher
Committee Members Absent: Jane Chiavacci
Staff Members Present: Travice Whitten, Liaison
Donna Osterman, Community Relations Officer
Elliot Margolies, Access Coordinator
Dustin McKenna, Community Relations t -iistant
Guests Present: Joe Wilcox, United Cable T.V.
Herb Everett, DeAnza College
Rose Cortney, Citizen
The meeting was called to order by Len Batchelor at 7:02 p.m.
Agenda Item #1 - Mew staff introduction.
Donna Osterman introduced Dustin McKennan, who will be taking
minutes and agenda for the Cable Television Advisory Committee.
Agenda Item #2 - Approval of Minutes of May 6, 1987.
Michelle Mane motioned that the Minutes of May 6, 1987
meeting be approved. Bill Fletcher seconded and the motion
carried unanimously.
Agenda Item #3 - Update on United Cable Audit of Access Facilities.
Kathy Wilson was sick and did not attend the meeting. Joe Wilcox
said that she would present the report at the next meeting.
Agenda Item #4 - Update from United Cable on Complaint Procedures.
Joe Wilcox passed out items on Customer Complaint Procedures,
and Answering Service Calls used by United Cable to address the
complaint problems. Joe Wilcox said that he would make United Cable's
complaint log available for Donna Osterman and committee members
in the future. Committee members also asked questions on United Cable's
Customer Service policies for the main office. Donna Osterman asked
if United was planning on increasing staff or adding extra phone
lines to better handle the influx of calls. Mr. Wilcox said staff has
already doubled since the time he arrived and the level of phone
activity usually drops after the beginning-of the month. Bill
Fletcher asked if the committee could determine an adequate level of
complaints by United Cable customers. Michelle Mann stated that
utatistics need to be developed to compare with other cable systems
before determining a mean complaint ratio for United Cable.
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Agenda Item S5 - Report from Sub-Committee on the effect the Cable
Act of 1984 has on Ordinance 930 and recommendation to City Council.
Len Batchelor, Michelle Mann, Bill Fletcher, and Donna Osterman
met twice to update and revise Ordinance 930 before submitting it to
the City Council. Len Batchelor mentioned that a lot of terminology
needed to be defined, but that basically the 930 Ordinance was oper-
ative with a few changes to sections 6.28.045, 6.28.060, 6.28.180,
and 6.28.220. Batchelor also recommended that a fact file be started
with data and observations being kept pertaining to United Cable's
rate increase, operational standards, and franchise renewal fees.
Batchelor said that when it comes time for the FCC to make its report
to Congress, the CATV Committee will present its data to the FCC and
to local congressional representatives.
Agenda Item U6 - Report from Vice-Chair Michelle Mann and Access-
Coordinator Elliot.Margolies on the NFLCP Regional Meeting.
Elliot Margolies reported on his presentation of using vol-
unteers in public access. He said his outreach-type seminar brought
recognition to Channel 30 and that he was .asked to speak on Success-
ful Access Operations at the National Conference. Michell Mann said
she gave a presentation on producing community events.
Agenda Item #7 - Access Coordinator's Report
Elliot Margolies passed out a newsletter promoting Channel 30's
roving reporter program to air Sunday, June 14, at 5:00 p.m. The
newsletter also mentioned free workshops for in-studio and remote
production for those interested in the channel. Margolies also
handed out his May Committee Report. The Report mentioned pre-
parations for DeAnza Day, community television highlight column
in the Mercury News Extra Section, the Access picnic, bids for
stationery,• and equipment usage and repair. Margolies also inquired
into purchasing a modem for a computer link with Lon Berquist in
Los Altos. Questions arose as to which budget the money would come
from. The item was continued for discussion at the next meeting.
A discussion between Elliot Margolies and Joe Wilcox Followed.
Margolies asked if the Access Channels from local cities could inter-
connect to provide a better variety of programming for cable viewers.
Joe Wilcox said this was possible but it would be hard to physically
match area cable systems. He said this can be done, as shown by the
current Educational Channel interconnect between Mountain View and
Los Altos, but the main question is still: who's going to pay for
it? Herb Everett agreed with Wilcox's assessment of interconnecting
saying that the city is not involved monetarily in the interconnect,
but that it's up to the individual cable companies. He said this
cost could run up to $25,000 per interconnect or hock-up. Everett
also mentioned that instead of interconnecting, the Access Chhnnels
could dub individual- program tapes and dispense their programming
in this way to each other.
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Agenda Item #8 - Written Communication
There was no written communication.
Agenda Item $9 - Oral Communication
Rose Cortney addressed Joe Wilcox, asking him about the poor
reception and service that she has been getting in the Glenview
area. She said she called everyday and still couldn't get through
to Customer Service on the phone. Cortney said this has been a re-
occuring problem for over a month and feels that she should get
better service.
Donna Osterman passed out a letter from the Municipal Channel
53 staff requesting- the Cable Television .Advisory Committee members
to monitor channel 53 for technical problems, if possible.
Agenda Item #10 - Travel, Accommodations, and Registration for the
NFLCP National Conference in Chicago July 16-18, 1987.
Michell Mann -stated that the NFLCP membership had Expired and
that committee members couldn't get preferred rates until a renewal
took place. Mann also suggested that since she is going to attend
the conference for several groups, she would ask that the City of
Cupertino pay only for her airfare, with the other groups paying the
rest. Travice- Whitten suggested that committee members use San Antonio
Travel to set up airfare and accommodations since the city has an
account with the travel agency.
Agenda Item #11 - Review of Publicity Campaign for the Informational
"Call-In" Show to be Cablecast on Channel 30 on July 9, 1987, at 7:30p.m.
Joe Wilcox said he could not make it on the above date and
suggested postponing the show until after the NFLCP Conference. A
discussion regarding what type of format should be used for the show,
i.e. call-in or structured commentation. It was decided to open the
latter part of the show to callers.
The meeting was adjourned at 8:50 p.m.
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City of Cupertino
City Hall 10430 S. Deanza Boulevard
252-4505
MINUTES
Regular Meeting of the Cable Television Advisory Committee
July 1, 1987
CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Leonard Batchelor.
ROLL CALL/FLAG SALUTE
Committee members present: Batchelor. Mann, Chiavacci, Fletcher
Committee members absent: Schmid
Staff present: Donna Osterman, Dustin McKennan, Elliot Margolies
Guests present: Joe Wilcox
APPROVAL OF MINUTES
Minutes of the June 3, 1987, regular meeting were approved unanimously
with corrections to Agenda Item # 5- 11When it comes time for the FCC
to make its report to Congress, the CATV Committee will present its
data to the FCC and to the local congressional representatives.
UPDATE ON UNITED CABLE AUDIT OF USE OF COMMGNITY ACCESS FACILITIES
Kathy Wilson was not present to give her report. This item will
reappear on the Agenda when the report is ready.
REPORT FROM JOE WILCOX OF UNITED CABLE
Joi Wilcox handed out a United Cable Status Report. The handout
dealt with subscriber statistics for Cupertino and Los Altos,
a phone system report, a Cable T.V. Guide report including line-
ups, channel 30 insert corrections, and delivery of the guides,
the channel 53 buzz and subsequent equipment corrections, and
the new pay-per-view programming to be offered. Also included
in Wilcox's report was the United Cable complaint log, which
was given to Donna Osterman. Michelle Mann suggested that the
complaint log have a cover page giving overall statistics deal-
ing with date, time, and number of customer complaints. Also
to be included would be an indication of how long it takes to
resolve complaints.
CITY STAFF REPORT ON THE LEVEL OF COMPLAINTS REACHING THE CITY
Donna Osterman reported that the level of complaints dropped
off considerably, with only a few complaints on Channel 53's
picture and sound quality.
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ACCESS COORDINATOR'S REPORT
Elliot Margolies reported that Channel 30 had covered De Anza
Day, and that the channel had just published its first news-
letter. Also included were reports on the Channel 30 picnic
with Los Altos, the set-building class's work, and equipment
and studio problems.
PURCHASE OF A WOODCUT LOGO FOR CHANNEL 30
Elliot Margolies reported that he 'aad looked into purchasing
a woodcut logo for channel 30. He said the cost estimate was
around $330. Leonard Batchelor asked Margolies to draw up a
more formalized report with facts and estimates, and to present
them to the committee at the next regualr meeting.
UPDATE ON ORDINANCE 930 REVIEW
A letter from the city attorney was given to CATV Committee
members on the 930 Ordinance. Len Batchelor said he didn't
fully agree with the city attorney's interpretation of the
franchise revenue base and asked to have a meeting set up with
the city attorney in August.
WRITTEN COMMUNICATIONS
There were no written communications.
ORAL COMMUNICATIONS
There were no oral communications.
A discussion on grants followed. Members asked about timelines
and deadlines for submitting and giving out grants, and the
procedure for putting them on the agenda. All agreed to discuss
the issue further at the next meeting.
UPDATE ON THE INFORMATIONAL "CALL-IN" SHOW TO BE CABLECAST IN JULY
Joe Wilcox and Elliot Margolies confirmed that the show will
air July 23, 1987, at 7:30 p.m., on Channel 30. Both agreed
that they should meet prior to the show and run through the
program. Formal nuestions arose and both agreed to discuss
it at another time.
ADJOURNMENT
William Fletcher moved that the meeting be adjourned at 8:24 p.m.
Jane Chiavacci seconded and the motion carried unanimously.
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City of Cupertino
City Hall - 10430 S. DeAnza Boulevard
252-4505
MINUTES
Regular Meeting of the Cable Television Advisory Commiittee
August 5, 1987.
CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Co-Chairpersou
Michelle Mann.
FLAG SALUTE/ROLL CALL
Committee members present: Schmid, Fletcher, Chiavacci, Mann
Committee members absent: Batchelor
Staff present: Dustin McKennan
Guests present: Joe Wilcox, United Cable
Terese Dolan, United Cable
APPROVAL OF MINUTES OF THE MEETING HELD JULY 1, 1987.
The minutes of the July 1, 1987, meeting were approved unanimously.
REPORT FROM JOE WILCOX OF UNITED CABLE
Joe Wilcox introduced Terese Dolan of Management Services of Denver,
Colorado. Wilcox then reported on United Cable's July subscriber
statistics, customer complaints, phone statistics, cable T.V. guides,
the cable call-in show, channel 32's return, and the pay-per-view
market testing.
Jane Chiavacci mentioned that the sound and picture on Channel 53
were still up to par. Joe Wilcox attributed this to the station's
tempory microwave system. Wilcox said that adjustments must be made
regularly, and that United was trying to redress the problem.
CITY STAFF REPORT
Dustin McKenna reported that the City had received only three
complaints on service-related problems.
NFLCP REPORTS BY COHdITTEE MEMBERS
Committee members reported that the NFLCP Conference in Chicago
was very interesting and beneficial. Bill Fletcher discussed cable
property and resell issues, and Access marketability. Fletcher
said that the CATV Committee needs a cooperative policy to en-
hance the value of Access T.V. in Cupertino. Jane Chiavacci re-
commended listing things the CATV can do to support and protect
Access T.V. in Cupertino.
GRANT GUIDELINES AND EXPLANATION OF APPLICATION
Committee members discussed the grant issue and decided to leave
the April 1 as the deadline for major grants.
page 2
REVIEW AND ACTION OF MINOR GRANT FOR JUNE L. LEGRAND
William Fletcher motioned to approve the minor grant to June L.
LeGrand. Jane Chiavacci seconded the $200 grant motion and the
motion carried unanimously.
ACCESS COORDINATOR'S REPORT
Elliot Margolies reported on the successful launch of the "Cable
Talkback" show, the channel 30 program insert, 3 new training
groups, and equipment problems. Margolies also mentioned wanting
to purchase a character generator, the possibility of buying cam-
corders, and the National Academy of Cable Programming luncheon
he will address.
PURCHASE OF A WOODCUT LOGO FOR CHANNEL 30
Elliot Margolies reported that he had received only one bid for
$321 for a 12" X 16" woodcut logo. Bill Fletcher moved to spend
no more than $330, and to approve that lowest bid once received.
Michelle Mann seconded and the motion carried unanimously.
DISCUSSION OF THE PURCHASE OF A MODEM FOR A COMPUTER LINK WITH LOS ALTOS
Elliot Margolies reported that he had already purchased a modem
for $133 and $40 for 9oltware and phone hookup services.
DISCUSSION OF A CHARACTER GENERATOR FOR CHANNEL 30
Elliot Margolies reported that he was looking into purchasing
a character generator, but that all of the companies he had
contacted were out of stock. Margolies mentioned that Le had
set up a demonstration for next week and will report back to
the committee at the next regular meeting.
DISCUSSION OF A MAINTENANCE ACCIDENT FUND
Elliot Margolies recommended that a reserve fund be set up to
replace equipment in emergency-type situations. Margolies said
Herb Everett would come and discuss the issue at the next regular
meeting.
WRITTEN COMMUNICATIONS
Two letters were written to the CATV on cable problems. Guy and
Anne Watson sent one letter complaining of being shut-off with-
out warning, and Mr. Stern wrote for a friend who had cable wire
above ground running through his backyard. Joe Wilcox called these
incidents "miscommunications" and said they had been cleared up.
ORAL COMMUNICATIONS
There were no oral communications.
ADJOURNMENT
The meeting was adjourned at 9:02 p.m.
V PIT
City of Cupertino
City Hall - 10430 S. DeAnza Blvd.
252-4505
MINUTES
Regular Meeting of the Cablc Television Advisory Committee
7:00 p.m.
September 2, 1987
Interim City Hall - Conference Room
CALL TO ORDER
The meeting was called to order at 7:02 p.m. by Leonard Batchelor.
FLAG SALUTE/ROLL CALL
Committee members present: Batchelor, Chiavacci, Fletcher, Mann, Schmid
Staff present: Krey, McKennan
Guests present: Joe Wilcox, Herb Everett, Jim Cochran
APPROVAL OF MINUTES OF MEETING HELD AUGUST 5, 1987
Amendments were made to the minutes of August 5, 1987. Corrections
should read: The meeting was called to order at 7:05 p.m. by Vice-Chair-
person Michelle Mann, and in the Report From Joe Wilcox of United Cable
section, second paragraph, first sentence: Jane Chiavacci mentioned that
the sound and picture on Channel 53 were still not up to par.
Michelle Mann motioned to approve the minutes assmer.ded. Jane Chiavacci
seconded and the motion carried 4-0. Len Batchelor abstained.
A discussion took place on the picture and sound quality of Channel 53.
Donna Krey said Channel 53 was looking into the possibility of buying or
renting a different microwave system, in hopes of correcting the problems.
Len Batchelor wondered if it were possible to run a cable from Collins School
to the Apple Building in order to get a straight feed to United Cable, in-
stead of the present microwave system. Joe'Wilcox said he would look into
the matter.
REPORT FROM JOE WILCOX OF UNITED CABLE
Joe Wilcox reported on subscriber statistics, the .customer complaint
summary, phone statistics, the cable call-in show, cable guides, and the
Disney promotions. Wilcox also mentioned that United Cable was participating
in the coverage of the Bicentennial Parade with its mobile van, and that
Elliot Margolies and Kellyn Yamada were working together to coordinate
coverage of the event.
Bill Fletcher gave Joe Wilcox a videotape recording from his home
television set which showed a bad picture. Wilcox said he would look at
the recording.
CITY STAFF REPORT
Donna Krey reported that she received no cable service complaints
for the month.
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ACCESS COORDINATOR'S REPORT
Elliot Margolies reported on equipment problems, mainly edit room C
1 and a portapak deck that was malfunctioning. Margolies also mentioned that
he was trying to locate a large hall to put on an awards ceremony/banquet,
in conjunction with Mountain View and Los Altos, Margolies said it might
cost $2,000 per group.
DISCUSSION OF THE PURCHASE OF A CHARACTER GENERATOR
Elliot Margolies reported that he would like to purchase a character
generator for Channel 30. Margolies thaought it might cost around $5,000
for a character generator with a time base corrector. Len Batchelor asked
Margolies to continue his research.
REIMBURSEMENT OF $25.00 TO ELLIOT MARGOLIES FOR NATIONAL ACADEMY LUNCHEON
Bill Fletcher motioned to approve a $25.00 reimbursement to Elliot
Margolies for his attendance at the National Academy Luncheon. Michelle
Mann seconded and the motion carried unanimously.
DISCUSSION OF GOAL SETTING/PLANNING
CATV memebers discussed and listed goals. plans, and ideas for the
CATV. The list includes:
1. Encourage other community groups - users
2. Local business sponsorship
3. More promotion
4. Use grants program - more outreach, direct advertising
5. How to use Access
6. CATV as a speakers bureau
7. Cooperation with Channel 53
S. Access user constituency
9 Interconnect/regional programming
Committee members agreed to place emphasis on goals number I and 7.
A sub-committee with Michelle Mann, Donna Krey, Kellyn Yamada, and Elliot
Margolies was set up to work on the 7th goal.
WRITTEN COMMUNICATIONS
There was one written communication from Bill Lauer regarding a major
grant request which will be considered in November.
ORAL COMMUNICATIONS
There were no oral commrinications. •
ADJOURNMENT
The meeting was adjourned as 9:05 p.m.
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Cable evhdan AdvMM Comndfte
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CALL TO ORDER .►a�g�
The meadnp w4s called to order at 7:02 p.m. by Batchelor, Chalipirsain.
ROLL CALL
Committelg gnbers Present: Batchelor, Chisvatxr, . , Mann,Schm€d
Staff Pres °.Krey, Margolies, WKennan
Also Pro":,Herb Everett, Joe Wilcox
APPROVAL OF MINUTES OF MEETING FIELD OCTOBER.7, 1957
Leonard Batchelor =ksd-that CTVAC members be referrer to.as-committee members and not
commissioners m t '-�+A` s.Batchelor asked to ham tine vote.tls beput at theend of each
action item.
Michelle Mann requested.,tom Elliot,Margolies be pastIn-thwftg Pr i
Jane Chiavac ci requ®st A 'Present be used ins of *Present.
Leonard Batchelor r_�; to.approve the Minutes as Vbtrected. gill'Fletcher seconded and the
motion carried 5-0. ;,
WRITTEN COMMUN14*
Len Batchelor said that the CTVAC could give.-mwW..supp®rt to :the Mid-Peninsula-,Access
Corporation in its petition drive to keep Access in cable systems:Mich
rAann motid to have
Len Batchelor draft a letter as Chair to tell the group that 1he CTVAC can't sign the peilo6h,`but will
tM-.resource people# AEI!° .. v;. v*d4".*&rnc0onApwjed:5�..: ..,
ORAL COMMUNICATIONS
There were no oral corrinwications.
STAFF REPORT
Donna Krey mentioned!.to she received only a couple of complaints, and that Joe' Wilcox had
handled them. She ars®mentioned that shOwas-viorkingwiftUnited Cable.and=City 03 0pi - n the
Emergency Override System,which wouldillont#h the4V4bfQupqjtno and.. sop Qnrerride
all T.V. channels in the event of-an emergency. r _ .ttte equiprne ice to
do this, but it needs to be hooked up. Hi then ein6gistics of die "Is ybg that
separate emergency information for each city, ld -bsgftnsmitted..thMt�W' han4l.5. Elliot
Margolies.asked if this could be done with se -prose-gram w0v ownels.
Margolies also mentioned that he never got a rae nd up both
letter to Gillcable asking them to respond to the requests.
REPORT FROM JOE WILCOX OF UNITED CABLE
Joe Wilcox reported that Subscriber Statistics for October were up, and fig United had a 50%
penetration.Wilcox also mentioned that Customer Complaints and Phone Statistics were down. He
then reported on Cable Call-In Shows, Pay-Per-View, Promotions, Halloween activites, and the
Merger that never was. Jane Chlavaccl asked about the Pay-Per-Mew set-up, regarding children
and others who are unauthorized to use or order movies.Joe Wilcox said that United has locks for
the converter box or that parents can create codes on the channel controller.
ACCESS COORDINATOR'S REPORT
Elliot Margolies reported that Channel 30 was used for three candidate forums, and that the T.V.
Center had beenreorganized with new procedures for equipment care and checkout.Margolies also
mentioned the new woodcut logo, Access promotions, and equipment problems.
MAINTENANCE SUB-COMMITTEE REPORT
Elliot Margolies reported on the Maintenance Sub-Committee meeting on October 27 in which Lon
Batchelor, Herb Everett, and Margolies discussed maintenance procedures and accountability.The
Sub-Committee listed five areas of concern between the City, Do Anza College, and United Cable.
The Sub-Committe agreed to meet again with Joe Wilcox after he has had time to look over the
report. Margolies suggested finding out what other Access and cable systems do to pay for
maintenance and equipment buying schedules.
BILL LAUER GRANT APPLICATION
Bill Lauer did not submit an updated grant application.
DEPOSIT INTO DEANZA ADMINISTATIVE ASSISTANT FUND
Michelle Mann motioned to deposit $2000 into the Administrative Assistant fund. Bill Fletcher
seconded and the motion carried 5-0.
FUNDING FOR WESTERN CONVENTION ATTENDANCE
Committee members decided not to attend the'Western Convention. Most agreed the event was
mainly a trade show
FUNDING FOR REGIONAL CABLE SHOW
Michelle Mann motioned to send Leonard Batchelor, Dorothy Schmid, and Eliot Margolies to the
Regional Cable Show. Jane Chiavacci seconded and the motion carried 5-0. Committee membeis
agreed to look into setting up scholarships for non-cable committee members to attend the
convention from the cable budget.
-5R
Dnded WW ft ffx)*m cwftd S-0.
ADJOURNMEbro
ThO M89ft WaS adloumed at 8:30 P.rrL
Cable Television: Advisory Committee
Regular Meeting
January 4, 1989
MINUTES
CA L. TO ORDER
The meeting Was called to order at 7:03 p.m. by Chairman Leonard
Batchelor.
ROLL-
committee members presents Batchelor, Bill Fletcher, Michelle Mann
Staff present: Frausto
Guest present: Joe Wilcox, United Cable
APPROVAL: OF MI a OF MEETING HELD DECEMEER 7. 1959
Mann made a motion to approve the minutes as written and Fletcher
seconded. The motion carried unanimously.
ORAL COMMUNIC T�, IUNS
There were none.
HRITTEN ,COMiMICA'1'IONS
Batchelor showed committee members an outreach letter he drafted to help
explain the renewal process with Gillcable. Batchelor will draft a
shorter letter for the public, and use the original letter for reference.
The committee received a letter from Producer, Linda Grodt thanking them
for grant money.
SMUF-
FIFsto reported that the City Council approved sending a counter-
proposal to Gillcable regarding renewal. She also reminded the committee
that the February agenda was set aside to discuss goals.
RFMET FROM JOE X1LQQX. UNITED CAM
Wilcox reported that subscriber statistics show the numbers going up for
basic customers and dropping for pay units. United held a toy and focal
drive to benefit the Salvation Army. Channel B continues to have
technical problems. United may try stretching their channel capacity to
add some new channels, including The Movie Channel and CNBC. Wilcox
resubmitted the AFE's for access equipment with his revised capital budget
per Division Manager, Bill Cullen. For February Wilcox will submit a
written report and answer any questions from the committee.
ACCESS COORDINATOR'S REPORT
Batchelor reported for Margolies that Channel 30 has 34 producers and two
paying producers. Ch. 30 will be covering DeAnza -League sports, and they
hired their second full-time engineer. Batchelor also reported on the new
format for the awards showcase event. Portapak assistance funding and
resident crew incentives/funding were continued to the February agenda to
be included with Margolies' written report.
poBTAPAK ASSISTANCE FUNDING
Carried over to February agenda.
t #
Cable Television iedsy tteo
January 4, 1989
U46-ET Lip
Cher made a motion to approve a letter to the City Kanager regarding
authorization to end funds amounting to $24,850. Mann seconded and the
motion Passed unaniously.
amps SRQNG $TL
The showcase event will take place on February 25. Margolies requested
$3,500 for the event. There is $2,000 in the budget for this event.
Batchelor will call Margolies regarding the event.
VI®E® EXPO
Batchelor will get tickets for the exhibition part of the expo, tickets
are free. The workshops are expensive and of a technical nature.
HESIUM Q= ItQ TMUMMIIVfG
carried over to February agenda.
ADJ®iIRNt=
Diann moved to adjourn the meeting at 8:05 p.m. ; Fletcher seconded and the
motion carried unanimously.
ATTEST: APPROVED:
City Clerk Chairperson.
e
Cable Television Advisory Committee
Regular Meeting
Wednesday, February 3, 1988
Cupertino City Hall - Conference Room
MINUTES
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Leonard Batchelor,
Chairman.
ROLL CALL
Committee members present: Batchelor, Chiavacci, Fletcher, Mann,
Schmid
Staff present: Krey, Margolies, McXennan
Guests present: Herb Everitt, Joe Wilcox
APPROVAL OF MINUTES OF MEETING HELD JANUARY 6, 1968
The spelling of Lavalier was corrected in both the minutes and agenda
and an extra x was stricken from Joe Wilcox's report. Michelle Diann
motioned to approve the minutes as corrected. William Fletcher seconded
and the motion carried 5-0.
STAFF REPORT
Donna Rrey said that she had reviewed the Franchise Agreement with
Gillcable expiring in 1990, and that a meeting would take place Feb. 26
between Bob Hosfeldt of Gillcable, City Manager Robert Quinlan, City
Attorney Charles Killian, and Donna Krey. Len Batchelor said he would also
try to attend. Committee members decided to draft a letter to Gillcable,
the City Council and the City Manager stating the CATV's desire to see
Access and the Municipal Channel on Gillcable as the company originally
promised.
A discussion on doing a market research survey through United Cable
followed. Committee members were interested in knowing the numbers of
those watching Access and Channel 53. Joe Wilcox said the survey could
possibly be stuffed in United's monthly bill.
REPORT FROM JOE WILCOX OF UNITED CABLE
Joe Wilcox reported that subscriber statistics for January were still
improving and that customer complaints were still low with late fees being
the number one inquiry. Wilcox then mentioned a drop in the phone
statistics and a new $4.99 per service promotion happening in January and
February. Wilco: then reported that Unitedhad*mans. to•I ncreasea monthly basic
service to $16.45 a month, but will now include Brave, AMC and
pay-per-view channels to the basic service. Wilcox concluded, saying the
VCR Awards will be held Feb. 26.
ACCESS COORDINATOR'S REPORT
Elliot Margolies reported on the upcoming VCR Awards, the live cable
show featuring Joe Wilcox on March 1, a training seminar with CUED
teachers and equipment problems. Margolies also handed out the Access
®Newletter for winter 1988.
FUNDS FOR SA.^TERY ANALYZER
The discussion was tabled to the Match regular meeting.
71
live forum with congressional candidate Tom Campbell, an upcoming aeries
featuring Congressman Konnyu, the equipment update and the lost lavalier,
problem. Jane Chiavacci asked if steps were being taken to prevent the
loss of future equipment Margolies said that he had devised a new
checkout method and hoped this Mould solve the problem.
PURCHASE OF LAVALIERS
Elliot Margolies said several lavalfers- , had been stolen or misplaced
and that he needed new ones for both the studio and the porta-perks.
Michelle Mann motioned to spend up to $420 on two studio and two
port-a-pak lavalie"rs:- cost of the studio microphones will be split with
DeAnza. Bill Fletcher seconded and the motion carried 5-0.
UPDATE FROM MAINTENANCE SUB-COMMITTEE
This discussion took place in both Joe Wilcox's and the Access
Coordinator's report. Those involved, however, agreed to keep meeting
regularly to resolve any problems.
TRANSFER OF FUNDS FOR BATTERY ANALYZER
The discussion was continued to the February meeting.
DEPOSIT OF $1500 TO FOOTHILL COLLEGE FOR VCR AWARDS
Leonard Batchelor asked Elliot Margolies if $1500 would be sufficient.
for the costs of the VCR Awards. Margolies said that although he cou,)A not
be exact, he hoped that $1500 would cover Cupertino's share of the
three-way budget. Donna Krey mentioned that she had spoken to Finance
Director Blaine Snyder over the transfer of these funds and that he was
concerned about accountability of the funding.
Michelle Dann motioned to approve the deposit of$1500 to 7oothill
College for the VCR Awards with the condition that the remaining funds, if
any, will be split equally among the sponsors and that some kind of
accountability be provided for the expenses, which would be set up in as
Foothill College account. Dorothy Schmid seconded and the motion carried
5-0.
BILL LAUER MINOR GRANT APPLICATION
There was some question among committee members about projected
expenses not adding up to $200 requested on Mr. Lauer's application form.
Committee members agreed to develop a form to be used by grant recipients
for final financial reports.
Leonard Batchelor motioned to approve a $200 minor grant award to Bill
Lauer, $150 now and $50 upon completion of a final report due April 1,
1988. Bill Fletcher seconded and the motion carried 5-0.
ADJOURNMENT
The meeting was adjourned at 8:25 p.m. by Leonard Batchelor,
Chairman.
ATTEST: -_ j� APPROVED:
City Clerk Chairperson
t
Cable Televisiov Advisory CommAttee
Regular Meeting
Wednesday, March 2, 1988
Cupertino City Hall -- Conference Room
MINUTES
CALL TO ORDER
The meeting was called to order at 7:04 p.m. by Leonard Batchelor, Chairman
ROLL CALL
Committee members present: Batchelor, Bill Fletcher, Michelle Mann, Dorothy
Schmid. Absent: Committee member Jane Chiavacci
Staff Present: Donna Krey, Community Relations Officer
Eliott Margolies, Channel 30 director
Guests Present: Joe Wilcox, marketing director of United Cable TV
APPROVAL OF MINUTES OF FEB. 3, 1988 MINLYEES -
Wilcox asked that a change be noted in his report. Instead of recording
that United had increased its monthly rate, the amended statement would read that
United "had plans to increase" its monthly basic service to $16.45. Mann moved to
approve the minutes with that correction and Schmid seconded the motion. The motion
passed unanimously.
ORAL COMMUNICATIONS
There were none.
WRITTEN COMMUNICATIONS
The committee received copies of a letter written by Batchelor to the Mayor
and City Council which transmitted the committee's support to open negotiations with
Gillcable regarding the renewal of the franchise agreement Gill has with the City.
STAFF REPORT
Krey said that in light of United's rate hike, the City had received sur-
prisingly few complaints--only one regarding rates and one other on a service problem.
REPORT FROM JOE WILCOX, UNITED CABLE
Wilcox submitted copies of a status report outlining subscriber statistics
for the month of February and a summary of customer complaints. There were six com-
plaints in February, one relating to the rate increase. He also spoke about promotions
underway through United. Committee members discussed a Channel 30 call-in show which
featured Wilcox and allowed viewers to call the station with cable-related questions.
There was a steady flow of calls, but only a handful relating to the rate increase.
Wilcox said inquiries ranged from callers wondering when Channel 32 would be reinstated
to questions about the Cable TV Guide. He also reported that United's mailing house
was late in sending out the March bills to subscribers and now that more people have
their new bills, more complaints may follow. Mann asked to see a copy of the United bill.
ACCESS COORDINATOR'S REPORT
Margolies spoke about the f irst Valley Cable Recognition (VCR) awards ceremony
which linked Cupertino, Mountain View and Los Altos access producers in a competition
for different awards. He said Cupertino was well represented, with all Cable TV
Committee members in attendance, as well as three councilmembers. Some 18 Cupertino
programs were selected as f inalists and five won a first or second place award. Costs
for the event were shared by the three cities and Margolies said he would bring an
expense report to the next meeting.Committee members discussed the idea of sponsoring
another such event next year. Schmid said several senior citizens did not attend because
of the Foothill College location and the number of steps to be climbed.
,
match 2. 1985
P. 2
.f Y
ACCESS COORDINATOR'S REPORT, CONT.
Pros and cons of the VCR awards were discussed. Among pros, as mentioned
by Mann, was the concerted effort by the three cities to join the access centers
together. Cons included the such things as the event dilluding individual community
spirit and, as Margolies noted, the number of people who don't win are much higher
than those who do. Fletcher suggested a preliminary event for each city highlighting
the "best of" Cupertino, etc. so that more people would attend the tri-city com-
petition and more producers could be honored. Mann suggested to Margolies that he
get more input from the other cities involved before making any decisions about
whether or not to repeat the VCR ceremony.
Margolies also reported on a trip he took to New York wi-h a grant from
De Anza and on Channel 30's student liaison projects. One project on Route 85
has gained much recognition, both he and Mann said. Two other projects are nearly
done and one other did not work out. He said he will return the $100 grant for the
latter project to the city.
Margolies gave an update on the equipment at De Anza and said that while
the college was waiting to okay funding for a new battery analyzer (which the committee
had agreed to help fund) the cost increased by $1300. The committee's increased
cost would be $433, representing one-third of the total increase. Margolies also
submitted a "wish list" for next year's fiscal budget and requested budget worksheets
for the next Cable TV meeting.
EXTRA FUNDING FOR BATTERY ANALYZER
Mann motioned to approve the extra $433 needed for the battery analyzer and
Fletcher seconded. The vote was unanimous.
REPORT FROM CHAIRMAN -- MEETING WITH GILLCABLE REPRESENTATIVES
Batchelor discussed the Feb. 26 meeting with Bob Hosfeldt of Gill Industries
and Gill's operational manager. Also at the meeting were the city manager, city
attorney and community relations officer. Batchelor said the meeting was pleasant,
with Hosfeldt indicating that there would be no changes in the system management with
the Heritage takeover. He also said that city officials let Hosfeldt know of their
desire to see Gill carry Channels 30 and 53 and Hosfeldt responded by saying he didn't
know of the current status regarding that. Batchelor said the feeling from Gill was
that their system could carry those channels via microwave set up at De Anza.
Committee members wanted to know who would pay for installation, etc., but expressed
enthusiasm for this idea. Mann asked how the committee would be involved in the
Gill franchise renewal process. Krey responded by saying the City Council first
needed to give the go-ahead for the process to begin and that she would send committee
members copies of the city attorney's outline of the process. She said Hosfeldt had
asked to speak to councilmembers at the March 7 City Council meeting.
FUNDING FOR GARDEN GROVE REGIONAL BOARD MEETING
Margolies reported that he had been asked to serve as a board member for the
regional NFLCP group and that the March 12 meeting would be held in Garden Grove, Ca.
He said he was not sure he could attend, but would like the option. Mann said his
attendance at the meeting was important and moved to release up to $200 for a plane
ticket from the committee's budget. Fletcher seconded the motion and it passed 4-0.
DISCUSSION ON FEASIBILITY OF SURVEY REGARDING PEG VIEWERSHIP
Committee members expressed concern that a survey conducted so close to the
Gill franchise renewal may not be in the best interests of access. Margolies said tra-
ditionally, surveys in other cities show access viewership at about 1 percent. Mann
suggested that the committee does not have the expertise to conduct such a survey and
said if it were to be done, it should be by a professional. Fletcher said he would like
to see a survey to know where access stands now and to be better able to set definitive
goals about the future. He suggested a postage-paid postcard with three or four questions
"77-
mY9Vtg7 :, 5 r.;
March 3. 1988,
,
P.e,3 .
SURVEY, CONT.
that could be stuffed in United Cable°s monthly bill. Liana said she wanted to see
what types of surveys are available, hoax much they would cost and who would do it.
Batchelor offered to check into available options and asked Krey to find out from the
city manager what the council°s feeling on such a survey would be.
ADJOURNMENT
Schmid made a motion to adjourn; Fletcher seconded and Batchelor adjourned the
meeting at 9:15 p.m.
ATTEST: ) APPROVED:
All I
Cit Mik Chairperson
wv
t,
Cable Television Advisory Committee
Regular Meeting
Wednesday, April 6, 1988
Cupertino City Hall -- Conference Room
MINUTES
CALL TO ORDER
The meeting was called to order at 7:02 p.m. by Leonard Batchelor, Chairman
ROLL CALL
Committee members present: Leonard Batchelor, Bill Fletcher, Dorothy Schmid,
Jane Chiavacci(arrived 7:10 p.m.)
Absent Committee members: Michelle Mann
Staff Present: Donna Krey, Community Relations Officer
Eliott Margolies, Channel 30 Director
Carol Frausto, Community Relations Assistant
Guests Present: Joe Wilcox. General manager of United Cable Television
APPROVAL OF MINUTES OF MARCH 2, 1988
Batchelor moved to approve the minutes with no changes and Schmid
seconded the motion. The motion passed unanimously.
STAFF REPORT
Krey introduced new staff member Frausto and said she has not
recieved any complaints recently regarding United Cable service.
REPORT FROM JOE WILCOX, UNITED CABLE
Wilcox submitted copies of a status report outlining subscriber statistics
for March and a summary of customer complaints. There were 13 complaints in March,
four relating to the late fees, three relating to billing questions or problems.
He spoke about promotions underway through United. Krey suggested Wilcox draft an
article for the Cupertino Scene regarding late fees. Committee members discussed
present cable guide and on-screen electronic program guide for the future. Wilcox
said that Channel 32 would be temporarily set up on another Channel by June 1988
and then per_ back on 32 by Jan. 1, 1989. Wilcox assured the committee that
Channels 30, 29 and 53 would not be :roved. Committee members discussed UCTV and
UA merger and Wilcox reported that the Stockholders for :,oth companies
have not yet voted for the plan, nor has the FCC approved the merger. When
approved, he said the merger would probably not affect Cupertino subscribers.
DISCUSSION OF PUBLIC HEARING FOR NEXT REGULAR CTVAC MEETING, MAY 4
Krey recieved a letter from the City Attorney's office suggesting a
public hearing at the next CTVAC meeting on May 4thy inviting people from
Gill Cable area for input regarding Gill Cable. Fletcher moved to support the
public hearing on May 4th and Chiavacci seconded the motion. The motion
passed unanimously. Batchelor said if needed a half-hour meeting could be
held before the public hearing, which would be scheduled at 7:30 p.m. in the
Council chambers.
DISCUSSION OF BUDGET FOR 1988-89 FISCAL YEAR
Krey said she met with City Finance Director Snyder for a
preliminary budget proposal. Batchelor indicated there is $66,000 for
next years budget including the 1987-88 rollover. Funding from the franchise
fee for next year's budget was estimated at $54,000 The committee proposed
kx,
DISCUSSION OF BUDGET FOR 1988-89 FISCAL YEAR, CONT.
to increase funding in most of its activities. Chiavacci, began
discussion regarding increase in community involvement and promotion of
Channel 30. Further discussion on outreach projects will be placed on a
future agenda. Batchelor moved to allow Margolies to purchase items
discussed with money out of the remaining fixed asset acquisition budget,
not to exceed $6,500 and Schmid seconded the motion. The motion passed
unanimously.
Joe Wilcox left 8:15 p.m.
HOMETOWN VIDEO FESTIVAL ENTRY FEES
Margolies said $60 he paid for entry fee will be reimbursed by the
city.
NFLCP JULY CONVENTION FUNDING
Commission discussed scholars'--ips and grants. Krey said she would
find out if grant funding can be used to subsidize trips to the NFLCP
convention. Chiavacci moved to accept applications for such grants until
May 15,1988 and look at them at the first meeting in June and Schmid seconded
the motion. The motion passed unanimously.
Batchelor asked Kre; to renew the committee's membership.
VCR AWARDS - ADDITIONAL FUNDING
The budget was overspent by $100. Fletcher moved to approve an
added expenditure of $35 toward Cupertino`s portion of the VCR awards and
Chiavacci seconded the motion. The motion passed unanimously.
DISCUSSION OF MODIFICATIONS FOR PRODUCER AGREE MT
Margolies said a shortened version of the original agreement could be
used for renewals. He volunteered to draft a clause to attach to the producer
agreement and he will bring the amendment at the next meeting.
REPORT FROM ACCESS COORDINATOR
Margolies reported an increase in local participation including
Los Altos groups regarding the portapack training. Commission discussed the
possibility of groups paying producers to do the work instead of doing the
production themselves. Margolies discussed future equipment replacements by
United Cable. Current and future projects include: publicity workshop, school
district teachers involvement, a Channel 30 call-in show with Konnyu,
hometown video festival (taped entry sent) and he mentioned a new live
"talk back" show under consideration.
ADJOURNMENT
Chiavacci made a motion to adjourn; Schmid seconded and Batchelor
adjourned the meeting at 9:20 p.m.
ATTEST] _ APPROVED:
City Clerk Chairperson
fi ttt "
4 -
Cable Television Advisory Committee
Regular Meeting
Wednesday, May 4, 1988
Cupertino City Hall --Conference Room
MINUTES
CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Leonard Batchelor,
Chairman.
ROLL CALL
Committee members present: Leonard Batchelor. Dorothy Schmid, Michelle N, ann
Absent Committee members: Jane Chiavacci, Hilliam Pletcher
Staff Present: Donna Krey, Community Relations Officer
Carol Frausto, Community Relations Assistant
Elliott Margolies, Channel 30 Director
Guests Present: 'Joe Wilcox, General Manager, United Cable
APPROVAL OF MINUTES OF APRIL d, 1988
Joe Wilcox asked that the words "Boards of Directors" be changed to
"stockholders" in his report referring to the United-Cable/United Artists < ,
merger. There were no other chan8es and Batchelor moved to approve the .�ytes'
as corrected; Schmid seconded and the motion carried, with Mann abstaining.
ORAL COMMUNICATIONS
There were none.
WRITTEN COMKU&I CAT IONS
There were none.
UPDATE ON CTVAC BUDGE MATTERS
Batchelor reported.on a meeting he attdaded with g may, City, Manager
Bob Quinlan and Finance Director Blaine Snyder, where the total, IMAC
budget was calculated by Snyder to be somewhat lese :than originally
thought by the committee. The 1988-89 budget will total about $51,500,
with nearly $14,000 allocated to the Fixed Asset Acquisition line item.
Krey said she would mail final copies of the> budgee to the committee
members.
REPORT FROM JOE WILCOX, UNITED CABLE
Wilcox reported eight complaints for the month of April, reduced by
5 from the previous math. He also spoke of promotions underway at United,
including the HBO "Sumer 188" campaign beginning Hay 9. Giants Vision was
launchEd in April and 150 subscribers have sighed up, with about 30 buys
per game on pay-per-view. United's Cupertino penetration is now 52.1%.
REPORT FROM ACCESS COORDINATOR
Margolies distributed a copy of the Channel 30 newsletter and his
April report. Margolies reported on equipment purchases. He also reported
on a problem with a TBC in the control room. Margolies spoke of, opening
® communication with United when equipment goes down. :He also said the'
character generator is fixed, and will be sent back soon. Nt. meetings
have been held to address equipment replacement with United. A van
should be available for the congressional primary debates. When the
van is repaired it will be stored in Cupertino for easier access by
.av
. 9
CTVAC Minutes
May 4, 1988 0
COORDINATOR°s REPORT cont.
Channel 30. Two applications have been recieved for scholarships to the
Tampa, convention. Margolies said he would check into a request by Schmid
regarding track for curtains in the studio. Margolies passed out copies
of Channel 30°s entry to the Hometown Video Festival.
ADJOURNMENT
The meeting was adjourned at 7:30 p.m. by Chairman Leonard Batchelor.
CTVAC PUBLIC HEARING
The committee reconvened in the City Council Chambers for a public
hearing on Gillcable service at 705 p.m.
Chairman Batchelor explained that the public hearing was being held
to determine the needs and level of satisfaction of Gillcable subscribers
living in Cupertino. He said the Gill franchise was due for renewal in
1990 and the City was now beginning to gather data for that process.
Batchelor opened the floor for public comments.
Ann McElroy, Stalling Road, 27-year Cupertino resident, said she
joined Gillcable in 1975. It was $6.75 per month and one of the reasons
they joined is because Gill advertised they would be showing new movies
once a week. She now pays $18.95 per month for basic service and they
have not shown any new movies for over a year on the basic Gillcable.
In order to get new movies you have to subscribe to the extras such as
HBO. She feels like they got customers and then did not live up to
their bargain. She would also like to be able to get the local
television such as Channel 30 and 53. She is glad to.recieve C-SPAN
on Gill. Her basic complaints were the rise in service charges and the
fact that they have not lived up to the original bargain of providing
new movies.
Batchelor explained some of the effects of the 1984 Cable A .t
regarding rate deregulation. McElroy also said this is a matter of a
monopoly because she has no choice of which cable company she can
subscribe to. She would like as a citizen of Cupertino to be able to
choose her cwn cable company.
Robert Browning, 18-year Cupertino resident, in 1986 Gill came
west of Stalling and he was wondering why Gill came into Cupertino when
United was already in Cupertino. Batchelor informed him that neither
company has an exclusive franchise with Cupertino. Browning said Gill
had an app%#tment in February to install cable-. they showed up in May
and he t teen to forget it. During this time he installed satellite
and at th�.tiie you were supposed to call your local cable company to
get the decode, to work. Gill wan not polite and even though United
did not know much about it they were polite. He also wants to get
Channel 53.
Doug Keller, Cupertino resident before annex into San Jose, had
questions regarding the franchise fee for Cupertino residents annexed
into San Jose. He is looking for a choice, not one company over another
company. He is surrounded by United Cable, Seven Springs and other new
-- developments. Why not bring United Cable in and give those who wanted to
be a part o! the City of Cupertino and not a part of San Jose a choice?
Joe Wilcox General Manager of United Cable. !'upertino addresssl the
questions about United also servicing the areas now serviced by Gill.
He explained the economic reasons and the problems with overbuilding
another system that is already established. Keller said that Gill only
may 4, 1988
offers 24 channels, their prices are higher for basic service and
Installation, the quality of service is terrible and he is dissatisfied
with the treatment he recieves when he calls in to report problems. ate
also said that United offers more channels at a lower price and you can
get Channels 33 and 30.
McElroy asked if there is a possibility of not renewing Gill's
franchise. Batchelor informed her that because of the 1984 amble Act,
complete documentation is needed to not renew a franchise.
Krey told the public there will be opportunities to go before the
City Council regarding Gillcable.
Tony Alexander, 7-year Cupertino resident, said for three years he
has been rectsving Gill. For four years prior he had recieved United
Cable, but because he moved he was now in Gill's service area. Whenever
there was a problem with United's service he would call and recteve
prompt attention. With Gill, he has been treated rudely, he has not
been given good service, he pays a lot more money for the service, he
said. Re also said Cill is not interested in the people in the
Cupertino area-they are interested in the income. The people need a
choice or at least an opportunity to choose what they want, he said.
Batchelor asked for an; other comments from the public and
closed the meeting by reminding the audience about the future
opportunities to voice concern to the Cupertino City Council. He said
® this is a process that is not going to happen quickly but is needed to
start renewal negotiations. The public hearing ended at 8:05 p.m.
ATTM:
APPROVED:
City Clerk
Chairperson
-cg&,® Tarlevisio n Advisory +Coullittes
a Regular Meeting
Wednesday, June 1, 1988
Cupertino City Mall--Conference Room
- �1L��UTFS
CALL TO ORDER
The meeting was called to order at 7:02 p.m. by Leonard
Batchelor, Chairman.
ROLL CALL
Committee members present: Len Batchelor, Jane Chiavacci, Dorothy
Schmid, Michelle Mann, William Fletcher
Staff Present: Donna Krey; Community Relations Officer
Carol Frausto, CoTimunity Relations Assistant
Elliott Margolies, Channel 30 Director
Guests Present: Joe Wilcox, General Manager, United Cable
APPROVAL OF MINUTES OF MAY 4, 1988
Mann moved to approve the minutes as written; Fletcher seconded
and the motion carried unanimously.
ORAL COMMUNICATIONS
Jim Cochrane, Channel 30 producer, was present and announced he
had an AARP tape regarding seniors he would like to show to the
committee. Committee members agreed to view the tape after the
aeting.
WRITTEN COWTHIC`,ATIONS
Batchelor read Cupertino Chamber of Commerce program flyer
regarding "Cupertino Cares". He also asked that Coastal Access
information be put in the next agenda packet.
STAFF REPORT
Krey has not heard anything back from Gillcable regarding their
renewal proposal. Krey was informed by City Attorney Chuck Killian
that the insurance carrier for Gillcable has canceled their
insurance. Gillcable has 10 days to come up with a new insurance
policy, a condition for operating the franchise is that they do have
insurance. The City Clerk sent them a letter requesting proof of
replacement of insurance. Krey passed out copies of the most recent
CTVAC budget which will be presented at the City budget hearing on
June 7. Krey reported one complaint regarding United Cable which
Wilcox handled.
REPORT FROM JOE WILCOX, UNITED CABLE
Wilcox reported the subscriber numbers continue to look good,
with a goal of 10,000 subs systemwide. Wilcox received a letter from
Batchelor requesting the Depreciation Schedules for studio and
production equipment provided by United Cable. Wilcox explained the
4 MW
.VAC Minutes June 1, 1988
icy of United Cable was to put equipment into general categories
give it an estimated service life. Wilcox also met with
Margolies to discuss equipment needs for the new year, and lie
included some of these in his Capital budget. He could not guarantee
approval of all budget requests. Wilcox reported that the switch-over
to the Master Headend in Hayward will occur about July 6. At that
time Channel 32 will be back on the air. Customers without a
converter will not get certain channels because they will be
scrambled through the Hayward Headend. United will carry the Spinks
vs. Tyson fight as a Pay-Par-view event in June. Wilcox also voiced
concern regarding United Cablets building use permit, which does not
allow trucks to be parted at the facility overnight.
ACCESS COORDINATORS REPORT
Margolies reported the arrival of several new pieces of equipment
purchased with the remaining capital assets budget. He reported that
several new pieces of equipment were recommended for replacement by
United•s engineer Bob Austin. Margolies updated the commission on
the problems with several pieces of equipment including the character
generator and the 4800 portapak deck. Channel 30 was chosen as one
of the finalists for "Overall Excellence in Public Access
Programming." July 3-9 will be proclaimed "Public Access Week" in
Cupertino. On July 6, a Call-In Extravaganza will be held at Channel
30. Margolies also reported in May that two different physically
challenged crews were trained - one on portapak and one in the
�tudio. An outreach mailer and talks were generated to get community
r®ups involved in summer production. He presented a proposal for a
studio skeleton crew which would be a pool of technical people used r
for groups that would like control room help. Over the summer
Margolies will put together a pool and make several time slots
available and report back to the committee members. The committee
agreed up to $2,000 could be used to orginate this program
UPDATE ON CTVAC BUDGET MATTERS
There were no questions on the budget.
NFLCP AD FUNDING
Margolies presented an idea for an ad for Channel 30 to be
included in the NFLCP program. Batchelor moved to approve the
expenditure of $145 for one 1/6th of a page ad in the NFLCP
Convention programs Mann seconded and the motion passed unanimously.
FUNDING FOR BATTERY ANALYZER
Mann moved to approve the payment of.the battery analyzer not to
exceed $1,730s Batchelor seconded and the motion passed unanimously.
This amount represc-:nts one-third of the cost of the analyzer.
DISCUSSION OF NFLCP CONVENTION
Batchelor asked committee members to discuss the different
programs they will attend at the convention. He asked for trading of
information between the committee members. Margolies requested to
ttend convention as one of the delegates. Batchelor and Margolies
lw%rill attend as delegates from Cupertino. Mann will try to go as a
delegate from Mountain view.
N.
RUMSTS FOR SCOIAWMP
Committee a discussed the dbdamsement of swats based an
e three applications received. Fletcher mov" to approve a Grant
$500 each for two aPpiicasts, J910 and Sill Math# to
tend the NFLCP Conveention. A condition of the grant is that
recipients supply- a written resort an haw they benefited from the
,conference. Batchelor seconded and the motion passed unanimously.
Rrey said she will try to got the grant out of this year`s budget.
Batchelor will send. a letter to the third applicant.
ACCESS PICNIC FUNDS
Mann made a motion to approve $100 for the Access picnic;
Chiavacci seconded and the motion passed unanimously.
Chiavacci moved to cancel the CTAVC meeting in July; Mann
seconded and the motion passed unanimously.
Mann brought up the issue of Access and Municipal cooperation.
Committee members discussed the issue and decided to form a
subcommittee with Channel 53 Producer Kellyn Yamada, Margolies, Krey,
Mann and Batchelor.
ADJOURNMENT
Schmid made a motion to adjourn the meeting at 9:15 p.m. ; Mann
seconded and the motion passed unanimously.
ID
ATTEST: APPROVED:
i
City Clerk Chairperson
£r = w
a 17
K,
t
Cable Television► Advisory Co=dttee
Regular Meeting
Wednesday, August 3, 19R8
Cupertino City Hall Conference Room
MISM
CALL TO ORDER
The meeting was called to order at 7:04 p.m. by Leonard Batchelor,
Chairman.
ROLL CALL
Committee members present: Len Batchelor, Jane Chiavacci, Dorothy
Schmid, Michelle Mann, William Fletcher
Staff present: Tracy Colgin; Elliott Margolies, Channel 30 Director
Guests present: Joe Wilcox, General Manager, United Cable
APPROVAL OF MINUTES OF JUNE 1, 1988
Mann moved to approve the minutes as written; Chiavacci seconded
and the motion was carried unanimously.
ORAL COMMUNICATIONS
No oral communications were made.
WRITTEN COICATIONS
Batchelor and Mann reported they received a copy of Austin Access.
Committee members received a written request for cable service from
Mr. Black, a resident of Regnart Canyon Dr. Wilcox reported that at
this time, Mr. Back is ready to be installed.
STAFF REPORT
Colgin reported for Krey, who was on vacation, that there were
no cable complaints and that she will keep committee members informed
on the latest relations with Gill Cable.
REPORT FROM JOE WILCOX, UNITED CABLE
Wilcox reported that complaints were up in June due to the Spinks-
Tyson fight and because of the change in billing format. Wilcox reported
that sLiscribership on premium units is starting to slide as expected be-
cause of the Summer months. There will be promotions on Showtime and a
free Disney Preview at the end of August. WJ1cox reported the switch to
the Headend Facility out of Hayward is to be happening on September 7 6 8,
and will happen at non-prime time hours.
ACCESS COORDINATORS REPORT
® Margolies reported the Connectathon event on July 6, 1988 was a success.
Margolies also announced that Channel 30 will participate in a video con-
test in November, in Santa Barbara.
. u
CT°FAC 1�lise�stws At�aet �, 1986
DISCUSSION OF ME NR CP COVENTION
Batchelor proposed s�aa. ig µthe Farwest and preferably getting a
Peninsula/South fty chapter formed.
DISCUSSION OF AUDIINCE xMUaMMT SMW9? '
Batchelor proposed that t1l.p,committee do their own audience
measurement survey in conjunction with be Anza College or San Jose
State University. * The suaeey should include United and Gill Companies.
Mann proposed using a facilitator to help the committee set a work plan
to organize the committees goals and future projects. Batchelor asked
for committee mewbers LJ write up their goals and get them
back to him by August 20, 1988
ADJOUEtMUM
Batchelor moved to adjourn the meeting .ar. 8:40 p.m.; Mann seconded
and the motion passed unanimously.
ATTEST:
APP1dOM:
City Glerk �
Cheirpersoa .
g. t tVS
Cable Television Advisory Committee
Regular Meeting
a=4R
September a, 1988
Cupertino City gall--Conference Room
MIN[JT�:B '
CALL TO ORDER
The meeting was called to order at 7:OOp.m. by Leonard Batchelor,
chairman.
ROLL CALL
Committee members present: Len Batchelor, Jane Chiavacci, Dorothy
Schmid, Michelle Mann, William Fletcher
Staff present: Donna Krey, Community Relations Officer
Carol Frausto, Community Relations Aide
Elliott Margolies, Director, Channel 30
Guest present: Joe Wilcox, General Manager, United Cable
ORAL COMMUNICATIONS
Batchelor distributed a Mountain View ED job description.
WRITTEN COMMUNICATIONS
Committee members discussed a letter received regarding a complaint
about United Cable°s billing from subscriber Kathy Alban. Committee
members agreed they have no control over United Cable billing.
RT FROM JOE WILCOX, UNITED CABLE
® Wilcox reported August as "a slow month" with a few new subscribers
and the August complaint summary did not reflect the headend chaUtge over.
Channel 13 the Classic Movie Channel (CNC) will not be back on t6; air
after the headend change. The only way for United to get CMe% .is iron
Gillcable off the Bay Area Interconnect. United gets EPPN, M3'V and USA
from the BAI, independently they can pick up all of these channels except''
CNC. United cannot get a contract with BAI for CNC without picking up the
rest of the channels. Turner Network Television (TNT) will be launching in
October. Channel 32 will not be on the United system anymore; it has lost
its FCC operator°s license and it will not be renewed. The license maybe
transfered to a minority interest station. Wilcox left at 7:35 p.m.
APPROVAL OF MINUTES OF AUGUST 3,- 1988 MEETING
Mann moved to approve the minutes as written; Fletcher seconded and
the motion carried unanimously.
STAFF REPORT
Krey reported on a meeting with Gillcable-representatives Ben Reichmuth
and attorney Dick Harmon, regarding the renewal proposal, which is
supposed to be ready by the end of September. Discussion included giving
Ch.53 and 30 air time on Gillcable°s community 466ess channel 28 along
with CNN. A recommendation was made to hold a public hearing by the CTVAC
in place of the November regular meeting. Gillcable agreed to send out
notice of the public hearing. Committee members agreed that viewers and'
r. viewers need to be reached and surveyed. October agenda will include
m ting strategies and voting to hold a public hearing in November.
Cable Television Advisory Committee
September 7, 1988
A°"^.ESS COORDINATOR°S REPORT
Margolies recommended a few purchases for Channel 30 including a AMk
digital effects machine and a wireless mic. He also said Edit room C is
booked solid so he recommended edit and playback equipment be purchased
for Edit room A. Margolies said several pieces of equipment have been
recommended for replacement by United Cable or are being repaired.
Fletcher made a motion that the committee draft a letter to United Cable
outlining the equipment deficiencies at Channel 30. Also, citing the
obligation of United to maintain the equipment per their agreement and
that the committee would like to see some positive action. A letter will
be sent to Wilcox. Mann seconded the motion. The motion was amended to
include a separate letter to the City Council with informational copies to
United. Fletcher seconded the amendment. The amended motion passed
unanimously. Margolies reported on open studio trainings for the fall and
said 32 groups are signed on to produce programming for the fall. The
Deep Dish Access Satellite Steering committe requested Margolies attend a
meeting in October in New York.
DISCUSSION OF BUDGET ITEM: CONFERENCE AND MEETING EXPENSES
Batchelor reported on a letter to and a discussion with City Manager
Quinlan about transfering funds to cover conference and meeting expenses.
These include a Santa Barbara conference, Deep Dish, one day conference,
and a Newark regional access dinner. The committee estimates: Deep Dish
$300, Santa Barbara $1,200, one day conferee^.e $300, Regional Access
Festival $200 for a total of $2,000. Margolies has a meeting with Finance
Director Snyder scheduled for Sept. S. Krey and Margolies will discuss
t' -s line item with Snyder. Mann made a motion to allocate $300 from the
b..Jget where Krey and Snyder decide for Margolies to attend Deep Dish.
Schmid seconded and the motion passed unanimously.
DISCUSSION OF EDITING AND PLAYBACK EQUIPM M PURCHASES
Mann made a motion to allocate an amount not to exceed $3,000 for the
purchase of editing and playback equipment. Fletcher seconded and the
motion passed unanimously.
DISCUSSION OF WIRELESS MIC
Fletcher made a motion to allocate an amount not to exceed $300 for
the purchase of a wireless mic. Chiavacci seconded and the motion passed
unanimously. Margolies will also check on security for this new piece of
equipment.
DISCUSSION OF DVE SPECIAL EFFECTS
Mann made a motion to allocate an amount not to exceed $4,000 for the
purchase of a DVE special effects machine. Chiavacci seconded and the
motion passed unanimously.
DISCUSSION OF DEPOSIT TO DE ANZA OF FUNDS FOR ADMINISTRATIVE ASSISTANTS
Margolies asked the committee to allow complete transfer of $6,500
funds for administrative assistants to a DeAnza account to avoid the delay
in payments to the assistants, instead of transfering the amount in
increments. Batchelor made a motion to release the $6,500 funds from the
professional services line item budget based on the approval and
f ommendation of Margolies and Snyder. Fletcher seconded and the motion
passed unanimously.
W.
%cable `oles►isidsi AdvisorY committee
L CUSSION OF USING MTHLEEN SCNUM AS FACILITATOR PM
Johmma SESSION WORIMOP TO DEVELOP A WORK PLM
NW
Mann reported that Schuler will be willing to help the committee with
goal setting after she retains From vacation on OCt0bQr 10 if she is not
committed to a job at that time. She charges $50 per hour. Batchelor,
Fletcher and Chiavacci included written input on goals for the committee.
Committee members agree they want to be involved with outreach For new
groups to use the facilities. Committee members will come up with the
issues they each see as important and then come up with goals for the
committee. Mann will give the goal ideas to Schuler and estimate a 4
hour session X $50 - $200. The goals will be included in the October
agenda packet.
DISCUSSION OF GOALS
Discussed above
DISCUSSION OF COMMISSION RESOLUTION ADOPTED BY COUNCIL ORD. # 1465.
Committee members discussed the limits of the term of office for
commissioners adopted by the City Council. Fletcher brought up the
discussion of non-profit status and the committee agreed to discuss the
advantages and disadvantages at the nett meeting.
ADJOUPI MfdN`1'
Mann made a motion to adjourn the meeting at 9:30 p.m. , Schmid
Ifaded and the motion passed unanimously.
ATTEST: APPROVED:
r
City Clerk Chairperson
r
d t'
77
Cable Television Advisory Committee
Regular Meeting
October 10, 1988
Cupertino City Hall--Conference Room
DES
CALL TO ORDER
The meeting was called to order at 7:04p.m. by Leonard Batchelor,
Chairman.
ROLL CALL
Committee members present: Len Batchelor, Jane Chiavacci, Dorothy
Schmid, Michelle Mann, William Fletcher
Staff present: Donna %trey, Community Relations Officer
Carol Frausto, Communi-::y Relations Aide
Elliott Margolies, Director, Channel 30
Guests present: Leslie Lopez ,Deputy City Attorney
Donald Yeager
Donna Yeager
Jeanne Yeager
Joe Camicia, Manager of Government Affairs, KQEC
DISCUSSION OF MARKETING STRATEGIES RELATING TO GILL SUBSCRIBERS
Deputy City Attorney Leslie Lopez updated the committee on the
Gillcable renewal process. The formal written proposal had not been
#cZh
ived, but she said the committee could go ahead with a public hearing
e renewal issue'. According to Lopez, the attorney from Gillcable
id the company check with United about tapping into their system to get
Channel 53 ind 30 for Cupertino residents in the Gill area. Margolies
said this is possible and is currently being done with Channel 29. The
city has verbally requested that Gill run all three Cupertino channels and
mention was made of a local Gill office.
The committee agreed the proposal should include raising the franchise
fee from 3% to 5% and customer service standards should be analyzed.
Batchelor informed the committee that Gillcable discontinued their program
guide and pushed through a rate increase. The committee requested
documentation be made of technical quality, customer service, and overall
subscriber service for the renewal process. Fletcher made a motion that a
letter be sent to Gillcable requesting a formal written proposal no later
than October 25 for inclusion and discussion at the November 2 meeting.
Chiavacci seconded and the motion passed unanimously. The public hearing
for November is postponed to another meeting. Batchelor asked Attorney
Lopez to draw up some legal views on the nonprofit status issue for the
next meeting.
WRITTEN COMMUNICATIONS
The Yeager family, who produces a program, i1On the Move,01 on Channel
30, attended the meeting with a grant application for the committee's
review. Richard Martinez the exec-producer, a Cupertino resident, is
named as the applicant. The Yeager/Martinez grant application was placed
on the November agenda for approval.
The committee also discussed a letter written by Batchelor that will
sent to Joe Wilcox. Reference to the cart machine will be taken out of
the letter.
Ae
Cable Television Advisory Comamitteg
October 5, 1988
APVROVAL OF MINUTES OF MEETING HELD SEPTEMBER 7, 1985
Mann made a motion to approve the minutes as written. Fletcher
onded and the motion passed unanimously.
STAFF REPORT
Krey said the mayor asked for some input on a letter received from
KQEC/KQED. Krey spoke to the FCC about KQEC> They informed her that the
review board had recommended the license be pulled and that the station's
appeal would be heard after Tan. 1, 1989.
ORAL COMMUNICATIONS
Jae Camicia from. KQEC informed the committee that KQEC is not off the
air. He asked that the committee help inform the community that Channel
32 is on the air. Krey said she would present both sides of the issue in
the Cupertino Scene.
REPORT FROM JOE WILCOX, UNITED CABLE
Report will be given in November.
ACCESS COORDINATOR'S REPORT
Margolies reported that the reel to reel and cart machine are both
back from repair. He is optimistic that Wilcox will bring back some
information regarding equipment from his trip to Colorado. He said the
P.T.A is getting involved with accesm. A practice edit tape is available
for producers. He reported on the Deep Dish meetings he attended in New
York. He will turn his receipts it to Krey for reimbursement.
OCUSSION OF CONTRIBUTION TOWARD WESTERN REGIONAL FALL CONFERENCE
Krey said $2,000 was moved from grants to conference and meeting
expenses. There is $3,000 left in the grants budget. Margolies asked for
a donation of $50 to $100 to support the western regional conference.
Chiavacci made a motion to eupport .the regional conference with a $100
donation. Fletcher secor,led. Vlznn said she would vote no on the motion.
Mann asked for discussion saying she would support a local conference but
would not like to donate to the regional conference. Fletcher withdrew
his second and Chiavacci withdrew her motion. The committee will
encourage producers to request grants.
MAYOR'S LUNCH AND CIVIC SERVICE NOMINATIONS
Krey encouraged nominations for Civic Service Awards based on
volunteer work in the community. Mann suggested Margolies be nominated.
Chiavacci suggested Batchelor be nominated. Chiavacci will attend the
mayor's luncheon and selection committee meeting.
DISCUSSION OF VOTE TO HOLD PUBLIC HEARING IN NOVEMBER
No public hearing will be held in November.
DISCUSSION OF GOADS
Batchelor took the committee's individual goals that were submitted
and put them together into organized categories. Fletcher said having a
facilitator would be a good idea. Mann will submit the committee goals to
Kathleen Schuler and give a report to the committee at the November
Weting. The committee will also prioritize their goals for the next
®llfeeting. Discussion of goals will be on the November agenda.
MAI
Cable Television Adv ;
October 5, 1988
D CtJSSION OF THE ADV AGES/DISAMANT 3 M OF MM-PRG►PIT STATV8
XBatchelor said he is not convinced that "non-profit fits into our
ent set up." Attorney Lopes will give the legal implication of
non-�prafit status. The committee agreed to keep this on the back burner
until franchise with United is about to expire and continue to explore
alternative forms of organisation. The c ittee agreed there are no
problems with tha way the current structure works. Mann will submit
material for the next agenda packet to help committee get a better
understanding of non-profit status.
BUDGET REVIDI
Batchelor said he talked with Finance Director Snyder and was informed
that money was carried over from last year's United franchise fee which
added about 25,000+ to the budget. They talked about setting up a
reserve,/contingency fund. Batchelor put $7,500 in the reserve/contingency
line item on the rough draft budget. He handed out a rough draft budget
for the committee to review. Batchelor said Snyder is trying to get an
additional $4,000 from United.
AWOURNMENT
Chiavacci made a motion to adjourn the meeting at 9:35 p.m. Schmid
seconded and the motion passed unanimously.
*TEST:
_ APPROVED:
City Clerk
Chairperson
_
.-- .. :.. ram..,, _. .!•_+ �.:
s ti.
Cable Television Advisory Committee
Regular meeting
November 2; 1988
Cupertino City Hall-- Conference Room
S
CALL TO ORDER
The meeting was called to order at 7:05 p.m. ,by Leonard Batchelor,
Chairman.
ROLL CALL
Committee members present: Len Batchelor, Jane Chiavacci, Dorothy
Schmid, Michelle Mann, Bill Fletcher
Staff present: Donna Krey, Community Relations Officer
Carol Frausto; Community Relations Aide
Elliott Margolies, Cho
nDtel 30
Guest present: Joe Wilcox, United Cable
APPROVAL O ' MINUTES OF MEETING HELD OCT®BER 5 1985
Fletcher made a motion to approve the minutes as written. Chiavacci
seconded and the motion passed unanimously.
ORAL COMMUNICATIONS
Fletcher mentioned an article in the Wall Street Journal` regarding
lephone companies and pay-per-view. Commissioners discussed the various
:agenda packet clippings.
WRITTEN COMMUNICATIONS
Batchelor mentioned the Western Cable Show in Anaheim.- Nond:of the
commissioners will be attending. Batchelor receiveo. and filled out a
questionnaire from the International Consumer Research Institute and-: "
indicated that the committee would like a copy of their findings regarding
the performance of cable television in America.
STAFF REPORT
Krey gave the committee,Jupdated copies of Ordinabce 22101 relating to
San Jose's franchise with Gillcable. She reported that the Civic Service
Awards ceremony went well- and she congratulated Batchelor and Margolies on
receiving awards. Krey pointed out a notice she plati:ed in the Cupertino
Scene asking for comments regarding Gillcable. She received four letters
from the public. She will place the notice in the Scene again next
month. Krey said that Deputy City Attorney Lopez will be available to
discuss the franchise renewal during subcommittee meetings. -
REPORT FROM JOE WILCOX, UNITED CABLE,
Wilcox pointed out the phone statistics f"dr September -- three time.
the normal amount of incoming calls. He reported there are still
technical problems since the headend changeover and they have not been
Cable Television Advisory Committee
November 2, 1988
MRT FROM WILCOX CONTINUED
able to track this down to a specific problem. United put a hold on the
scrambling of some of their basic service channels because of subscriber
complaints. The service will stay unscrambled for the next 6-10 months.
Wilcox reported that Channel 32 is not back on the system; they are
waiting to see what will happen regarding the FCC. In October the phone
statistics showed incoming calls were down. November through December,
United will run a food and toy drive which offers customers free
installation if they donate. Wilcox announced two pay-per-view boxing
events in November. The United L.O. van will be used to shoot the Battle
of the Bands on November 4. Wilcox announced that he had forwarded the
letter the committee sent him regarding equipment replacements to his
division office. He believes the cash flow delay is because of the recent
merger.
The committee discussed the possibility of traveling to Los Angeles to
meet with Bill Cullen who will be the division manager. The discussion of
a personal presentation in Los Angeles was placed on the December agenda.
ACCESS COORDINATOR'S REPORT
Margolies reported that Channel 30 produced election tapes which are
available at the library. The tapes have also been on the Tandem and
Apple internal mail service. Margolies reported on equipment purchases
and repairs. He also reported on outreach and mailings. January will
begin a monthly orientation for all new crewmembers, producers and
public. He gave the committee a task breakdown per a request for a Access
4 ector's manual by Chiavacci. He said 4--5 producers/crewmembers have
ressed interest in attending the Santa Barbara conference. Margolies
informed the committee that two studio lights had burst into flames due to
improper use. He described the safety precautions that have now been
taken to help prevent this problem. He expressed his appreciation for the
civic service nomination and award.
DISCUSSION OF YEAGER[MARTINEZ GRANT PROPOSAL
Mann made a motion to approve the Yeager/Martinez grant not to exceed
$1,000. Fletcher seconded and the motion passed unanimously. Krey said
she will try to get this item on the Nov. 7 City Council agenda.
DISCUSSION OF GILLCABLE PROPOSAL
Committee members discussed the franchise renewal proposal received
from Gillcable. Mann expressed her disapproval with the treatment of
Cupertino as an extension of San Jose. Batchelor said Gill is offering to
take a feed from United to carry Channel 53 considering there is no cost.
The committee agreed to form a study committee to explore and review the
franchise renewal issues. Batchelor, Mann and Fletcher will be on the
study committee. The study committee will meet with Attorney Lopez in
November to discuss the renewal process. Batchelor and Krey will draft a
letter to Gillcable in response to their renewal proposal.
Cable I sign ttee
November a, 1988
SING R $AAA BARB s aOa'T��_ RAP$
Margolies said that Lionel Lewis, Linda Grodt, Barbara Risher, Rill
Heath, and a Jim Cocorane crewmember would like to attend the Santa
Barbara conference. Committee agreed to sponsor a Bill Reath crewmember
and the other four people listed above. Fletcher made a motion to
allocate an amount not to exceed $155 each for five people: Lionel Lewis,
Linda Grodt, Barbara Risher, a Bill Reath crewmember and a Jim Cocorane
crewmember to attend the Santa Barbara conference. The participants are
required to submit a report to the committee on the benefits and what they
gained from the experience, at least one page. Each person should also
submit an application form to Huey. Schmid seconded and the Motion passed
unanimously. He also announced that several groups have entered the [SAVE
contest from Channel 30. Committee agreed that a, standard application
form should be produced. Funds will come from the grants budget item, but
future funding for producers' conferences should come from a separate line
item.
DISCUSSION OF QQW
Mann reported that Schuler is available as a facilitator in January or
February. Schuler was not clear on the goals/tasks that the committee is
trying to accomplish. She expressed defining the prioritization and
overall goals for the committee. Mann suggested individual phone
conversations with Schuler to express goals. The committee agreed that
early February would be a good time for a goal setting session and set
February 4 as a tentative date. Her rate is $35 per hour for a six hour
Osion.
ADJOURNNEN'Y'
Schmid made a motion to adjourn the meeting at 9:00 p.m. Batchelor
seconded and the motion passed unanimously.
ATTEST: APPROVED:
City Clerk Chairperson