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CTC 1995 - 2001 1995-2001 TELECOM . COMMISSION MINUTES 1 of 4 Cable Telev sion Advisory Committee Regular Meeting January 4. 199> MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairperson Laird Huntsman. ROLL. CALL: Present: Laird Huntsman, Carol Marble, Donna Poggi, J.M. Wincn Absent: Jane Chiavacci Staff: Donna Krey, Laura Newman TCI Staff: Kathi Noe De Anza College: Ron Fish Guests: Linda Grodt, Sam MacNeal, Len Batchelor,Daniel Wade APPROVAL OF DECEMBER 7, 1994 MINUTES Donna Poggi made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. COMMUNICATIONS Oral: None. Written: None. OLD BUSINESS Report on insurance for access producers/equipment: This item was continued to next month's meeting. NEW BUSINESS TCI: Kathi Noe distributed copies of T 1's monthly status report. The update on letters of complaint from TCl subscribers was continued to next month's meeting. De Anza College: Ron Fish informed the committee that he is temporarily the operations manager as well as public access director for the TV Center. Dave Barney has been re-assigned as the Media/Technology contact for the college. Fish distributed copies of his access directors report and pointed out that there will be a iive Bingo game January 30 at 8 p.m. on Channel 16. He also reportedtheF:: will be 12 shows entered for the upcoming BACE Awards. Several live shows have been added to the access channeFs lineup. Krey requested Fish send her a copy of De Anza's budget. City of Cupertino: Krev reported a high level of frustration among the various cities regarding the FCC regulations. New forms and notices of rate increases are delivered just about every other week. The FCC is changing things all the time which causes the cities difficulty in regulating TCI. She said there is still some minor information needed in order to finish reviewing the Form 4200s, which establish the basic service rate for cable. Once that information is received, the city is prepared to sign off on the 1200s. The next step will be to look at a proposed increase to the basic rate for the second and third quarters, as submitted by TC:1 and authorized by the FCC. The FCC has several applications from cities requesting that they be de-certified. There is a lot of paperwork involved in the process. She said once competition begins, the city will no longer be authorized to regulate rates. Page 2 Krey announced the annual commissioners dinner will be held February 3 and distributed invitations to each of the ;ommissioners. She also said there are seven applicants who will be interviewed on January 10 for the three openings on this committee. i-NET/Educational: Marble said she talked to Adrienne Mocker of TCI about the marketing campaign that was held last October and November which involved "TCI donating up to $5 for each installation of cable and $2 for hooking up again. TCI raised $13,738 during this campaign and with these funds. they contacted school districts in San Mateo County and Santa Clara County and urged them to apply for a grant to attend the J.C. Sparkman Center for Educational Technology. This center is one of the leading educational facilities in the U.S. There will be six teachers selected from approximately 18 applicants. one from Fremont Union High School District and one from Cupertino Union School District. The cost to send a teacher to the center is $2,000, and with the money that is left over, TCI will donate TVs and VCRs to the other schools who applied but were not selected. Krey reported that she had a meeting with representatives from De Anza College, Fremont Union High School District, and the Cupertino Union School District regarding the second educational channel. They were in agreement that a second educational channel is needed. Daryl Henderson was going to provide some available channels for placement of the second educational channel. Another meeting with the same representatives is scheduled for later this month. ADJOURNMENT The committee thanked Carol Marble for her three years of service to the committee. Marble (� said she really enj^y ed her time on the committee and her work with the educators. ® Marble made a motion to adjourn the meeting at 7:52 p.m.; Poggi seconded and the motion passed unanimously. The next meeting will be held on February 1, 1995. ATTEST: APPROVED: City Clerk Chairper n Cable Television Advisory Committee Regular Meeting Februzry 1, 1995 MINUTES u CALL TO ORDER. The meeting was called to order at 7:04 p.m. by past chairperson Mike Wincn. 1 MOLL CALL: Present: Donna Poggi,J.M. Wincn, Paul Rodwick,Ernest Tsui Absent: Laird Huntsman, chairperson Staff: Donna Krey, Laura Newman TCI Staff: Kathi Noe De Anza College: Ron Fish Guests: Linda Grodt, Sam MacNeal,Len Batchelor, Daniel Wade, Don Yager APPROVAL OF JANUARY 4, 1995 MINUTES Donna Poggi made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. COMMUNICATIONS Oral: Donna Krey introduced Paul Rodwick and Ernest Tsui, the newest members of the committee, and gave each their certificate of appointment and city lapel pin. Rodwick is a software product manager with a marketing background. Tsui is an electrical engineering manager and is interested in developing programs for schools having to do with cable and technology. Introductions were performed by the other committee members as weil as members of the audience. Sam MacNeal indicated he had information he wanted to convey to the committee, however, he was concerned about time limitations. Chairman Wincn told MacNeal that he would be happy to place MacNeal first on the agenda for the next meeting where he could present this information without time constraints. MacNeal agreed to return next month. Written: None. OLD BUSINESS Report on insurance for access producers/equipment: This item was continued to next month's meeting due to the absence of Laird Huntsman. Update on letters of complaint from TCI subscribers: Kathi Noe said Mr. Hoffman, one of the residents who has complained about TCl's service, has talked on numerous occasions with supervisors in the organization regarding the franchise fee, which he does not want to pay. Because he does not want to pay the franchise fee, his bill ends up in the collection process. She went on to say that he has received a number of credits in order to help bring his bill current. Grants subcommittee re-establishment: The re-establishment of the grants subcommittee came out of a session from the Far West Conference which Poggi attendee' last October. Because the committee had been having trouble getting access producers to apply for grants, members wanted to re- evalvate the process. Rodwick and Poggi will work together and look at the current grants program and being recommendations back to the committee. NEW BUSINESS Letter From Mayor Dean: Mayor Dean sent a letter requesting that the committee make a recommendation to the city council which would include maintaining the equivalent of the 6% franchise fee now collected from TCI for other, non-traditional cable service providers. Krey said the concern is how the city would keep the cable franchise fees if other providers, such as the telephone company, are not required to pay the fee. Krey will research what other cities are doing regarding this issue. She remindea Elie committee that there are several cities in Santa Clara County that are meeting with Pacific Bell on this same issue. She said the committee is being asked to irrake a recommendation for Cupertino. De Anza College: Ron Fish distributed copies of his access director's report, which included a list of all current access producers. Fish said the"live"bingo game, which took place on Jan. 30, was a success. Approximately 600 bingo cards were distributed to businesses in Cupertino and the Senior Center prior to the show, as well as appearing in the Cupertino Courier. Fish said he reviewed the material provided by TO on profanity and felt the access channel was not in violation of any of the guidelines. Krey will include this information in the next packet. City of Cupertino: Krey informed the members that she will be malting a report to the city council at its Feb. 6 meeting recommending approval of the basic cable rate as shown on the Form 1200s. Her report will also include an update on the quarterly rate increases, which the cable company is authorized to do by the FCC, and a status report on franchise negotiations. She also met with educators from Fremont Union High School District, De Anza College and Cupertino Union High School District last month regarding the second educational channel. TCI has informed the city it is willing to give us the channel, however, it will not be as wide open as the current education channel we have now. The current channel broadcasts telecourses from Palo Alto to Morgan Hill and several community colleges in that area receive programming. The second channel will only be within the confines of Cupertino. It will not be broadcast anywhere else. TCI has asked the committee to select which channel should be pulled off the air in order to accommodate the second educational channel. TCI will provide a list of channels which may be selected. The educators confirmed that they wanted to have the second educational and that they had enough programming to keep it alive from 6 a.m. to midnight. Sunnyvaie has a similar type of channel in operation. Rebecca Haugh from TCI will be invited to attend the next meeting of the educators and explain TCI's operation in Sunnyvale. Ralph Steinke of De Anza College was going to explore the possibility of locating the second educational channel at the college,where there is already an education channel. TCI: Noe informed the committee that Darryl Henderson had been transferred to TCI's offices in Denver to work on two task forces which will be looking at how to improve operations and services. Dale Bennett, former southwest division vice president, is heading up a task force to take TO into the future, which will include looking at the billing system as well as how the company is structured. He is also in Denver. Noe said TCI will be hiring a customer relations manager who will be responsible for tracking city complaints, as well as trends in order for TCI to track systemic problem,- . Noe distributed copies of TCI's monthly status .report for January 1995. She asked that if any of the members had suggestions about changing the format of the report to feel tree to call her. She also distributed two bill inserts which are required by the FCC to be included in bills annually. Krey reminded Noe to bring the TO complaint logs to the next meeting. Election of new committee officers: Wincn made a motion to nominate Poggi as chair: Poggi declined and made a motion to nominate Winen as chair; Rodwick seconded, Winen accepted, and the 40 motion passed unanimously. Winch made a motion to nominate Poggi as vice chair, Tsui seconded, Poggi accepted,. and the motion passed unanimously. ADJOURNMENT Poggi made a.motion to adjourn the meeting at 9:30 p.m.: Tsui seconded and the motion passed unanimously. The next meeting will. be held March 1, 1995 at 7 p.m. ATTEST: APPROVED: City Clerk C rperson Cable Television Advisory Committee Regular Meeting March 1. 1995 .MINUTES CALL TO ORDER The meeting was called to order at 7:01 p.m. by chairperson Mike Wincn. ROLL CALL: Present: Donna Poggi, J.M. Wincn, Paul Rodwick,Ernest Tsui Absent: Laird Huntsman Staff. Donna Krey, Laura Newman De Anza College: Ron Fish Guests: Linda Grodt APPROVAL OF FEBRUARY 1, 1995 MINUTES Donna Poggi made a motion to approve the minutes as written; Paul Rodwick seconded and the motion passed unanimously. COMMUNICATIONS None. OLD BUSINESS Presentation from Sam MacNeal: Sam MacNeal was absent from this meeting. Donna Krey will contact him and ask him if he wants to appear before the committee at its next meeting or if he wants to submit a written report. Report on insurance for access producers/equipment: 'This item was continued to next month's meeting due to the absence of Laird Huntsman. Report from grants subcommittee: Poggi reported that she and Rodwick had reviewed the current grants guidelines and procedures. They determined that some changes would be necessary. One possibility was to have one annual grant campaign_. They also wanted to include the priorities for grant approval in the guidelines. Poggi said an explanation of the accounting requirements would be included in the guidelines. Rodwick and Poggi both agreed that a pro- active approach should be used to encourage applicants, including attending a public access producers meeting. Wincn asked Grodt to provide a list of expenses for an average show which could assist the committee in determining what kinds of things the grants could be used for. Also, the subcommittee will contact former CA.TVC member Len Batchelor for historical background. A draft of the revised guidelines and procedures will be available for review by the committee at its next meeting. NEW BUSINESS Fees for Alternative Cable Programmers (Mayor Dean's request): Krey pointed out the two documents which she had included in the committee's agenda packet as samples of what Mayor Dean was requesting from the CATVC. Both documents addressed how to maintain the o i equivalent of the franchise fees currently received from TC1 as new cable providers enter the market. She distributed an updated version of the Joint Telecommunications Group position paper. Ernest Tsui and Wincn will put together a draft recommendation to present to the committee at its next meeting. City of Cupertino: Krey informed the committee that she is currently working on the 1995-96 budget figures. She reminded the committee that its funding is based on a percentage of the franchise fees received from TCI, and because there are twe different systems in the city, there are two different franchise fees. The franchise fee is divided up fe-, different ways: 35 percent to De Anza College for its public access operation; 17.5 percent to the CATVC; 17.5 to the government access channel; the rest is placed in a reserve fund. Some of the reserve fund has been made up from money that the committee has not spent during each fiscal year. Last year the city council passed a resolution that provides for distribution of funds from the reserve fund if it has reached a certain amount. Krey said most of the reserve fund has been used for attorney's fees during franchise negotiations, as well as for recent FCC rate regulation work and telecommunication talks. She explained that the budget for De Anza College is distributed among the fixed assets, professional services and hil'Ormation services line items, approximately $40,000. The materials and supplies, postage, printing, conferences, memberships and grants line items are the committee's only discretionary items. For example, if the committee requested that the grants line item be increased from $2,000 to $5,000, the money would have to come from one of the other line items. Krey said she presented a report to the city council last month about the Form 1200s from TCI (the basic rate justification forms), which the council approved and signed. She said she polled some of the surrounding cities and found that Cupertino has one of the lower basic cable rates. She also gave an update to the council on franchise negotiations. A counter proposal for TCI's franchise agreement has been prepared and will be sent off to TO in the next few days. Negotiations are expected to resume following TCI's perusal of the counter proposal. April 1 is the deadline for the review of TCI's proposal for second and third quarter rate increases. Also, another FCC form from TCI was received today which is the annual installation and equipment adjustment. After a quick review of this form, it appears TCI has been overcharging for equipment and installation. She will present this information to the council at its March 20 meeting and ask council to agree with the findings that rates have to be reduced on installation and equipment charges. Wincn presented an idea which he thought could assist. TCI's distribution of bills. This would involve using bar codes on eL. h envelope for a quicker, more efficient way of processing mail. Krey will forward a copy of the memo to Kathi Noe for her information. Wincn gave a quick summary of the recent mayor's breakfast meeting with commission chairpersons. He asked the members if they each wanted to take turns attending these meetings and the consensus was that they would attend. The next person from this committee to attend will be Donna Poggi. De Anza College: Fish distributed copies of his director's report. He told the committee that he had enlisted the city attorney's assistance with FIT Electronics, the company who sold a piece of equipment that never worked properly (an editor). lie will provide a copy of the letter written by the city attorney at the next meeting. ® Krey told Fish to provide her with a list of equipment which he wants to purchase during the next fiscal year. This will be placed on the agenda for the next meeting. TCF: Krey distributed copies of TCI's report which she received via fax earlier in the day. Kathi Noe was unable to attend the meeting. Wincn said he would ask Noe to provide the numbers for December and February at the next meeting. ADJOURNMENT Rodwick made a motion to adjourn the meeting at 8:19 p.m.; Tsui seconded and the motion passed unanimously. The next meeting will be held April 5, 1995 at 7 p.M, . ATTEST: APPROVED: City Clerk Ch erson ° OTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Cable Television Advisory Committee, scheduled for Wednesday, April 5, will be adjourned for lack of quorum. The next regular meeting is scheduled for Wednesday, May 3, 1995, at 7:00 p.m. Bated this 5th day of April, 1995. Laura Newman Recording Secretary Cable Television Advisory Committee Regular Meeting May 3, 1995 MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by chairperson Mike `linen. ROLL CALL: Present: Laird Huntsman, Donna Poggi, J.M. Wincn, Paul Rodwick (arrived at 7:05 p.m.), Ernest Tsui Staff: Donna Krey, Laura Newman TCL• Kathi Noe De Anza College: Ron Fish Guests: Linda Grodt, Don Yeager,Joyce Friend, Daniel Wade, Keith Webber APPROVAL OF MARCH 1, 1995 MINUTES Donna Poggi made a motion to approve the minutes as written; Paul Rodwick seconded and the motion passed unanimously. C^1V MUNICATIONS Oral: Don Yaeger informed the committee members that he was still trying to have Cupertino ® access programs shown on Sunnyvale's public access channel. Keith Webber, a member of the Los Altos Cable Committee, introduced himself io the committee and said he was attending this meeting in order to see how this committee conducts its meetings compared to how Los Altos conducts its meetings. Linda Grodt told the committee that five of her shows are finalists for the BALE Awards. Two are finalists in the children's category, two in the community event category and one in the educational category. She asked the committee if it would pay for a guest dinner ticket for each finalist. Ron Fish said there are 10 finalists from the access center. The committee asked that next month's agenda include possible reimbursement for guest dinner ticket for finalists at the BACE Awards. Poggi asked Noe what TCI's guidelines were for installation of a second cable line. She had a second cable line installed in her home and the work that was performed was sloppy. Noe said TCI wants to know about these kinds of problems. She will look into it and report back at the next meeting. Written: Joyce Friend, a Cupertino resident, expressed strong interest in having Court TV shown on the TCI system in Cupertino. Kathi Noe explained that the current system is out of channel capacity, and until the system is rebuilt and capacity is increased, channels can't be added. Noe explained that Northpoint Homeowners' Association had experienced the same installation problems as Westridge Country Club Flomes and the corrections were completed that day. The next project is Westridge, which should be started on Friday. TCI has doubled the number of contractors who will be working on properly burying cable, etc. The contractors have met with the Westridge Association Manager, Dave Tydeman, and have all of the addresses that need to be serviced. Krey said she spoke with Tydeman and he told her that he was informed that a two-man crew would be placed on the project starting the last week of May, and they expected to get five sites done per week. There are at least :20 situations that they see as hazardous. Noe said she was told by the construction supervisor that they would start either Friday, but no later than Monday.. and there will be two. two-man crews out there. Krey asked Noe to follow-up with Tydeman. Wincn also asked her to provide a progress report at the next meeting. OLD BUSINESS ® Report on insurance for access producers/equipment: This item was continued to next month's meeting. Report from grants subcommittee: Poggi asked for clarification of the amount of grant money available for the next fiscal year. Krey told her the amount would be the same as was budgeted for fiscal year 1994-95. There was discussion as to what the limit should be for any one grant. Grodt dist:'�.�ted copies of a cost breakdown for one of her public access shows, which totaled $166. Poggi said she used $500 as the maximum amount for a grant. Following discussion, the committee suggested $250 as the maximum amount. The date for submission of applications was the next item for discussion. it was decided that. October 15 would work best for all parties involved. School would be in session prior to the grant period. The grants subcommittee would have time to meet prior to the November meeting. The grant money would be disbursed after the city council's second meeting in November. Wincn suggested the word `suitability" be changed to "beneficial" under number 3.a. of Submission of Grant Proposals section. Under the section "Management of Awarded Grants" the committee decided that $230 was the maximum amount per grant and a final report will be submitted to the public information officer upon completion of the project. The section entitled "Supplies and Materials" had one change: film or video was substituted for film stock. Poggi will make the corrections and re-submit the draft for final approval by the committee at its next meeting. Discussion of telecommunications policy recommendation: Ernest "Tsui explained that he used a question and answer format for his draft Telecommunications Policy Recommendation which had been distributed to the members prior to the meeting. After discussion, Tsui said he would re- word the draft to include the committee's suggestions and provide a copy to Krey for distribution for next month's meeting. NEW BUSINESS lrpproval of public access fixed assets for 1995-'96: Fish presented a list of equipment he proposed for purchase during the 1.995-96 fiscal year. The amount requested came to $17,100. Poggi made a motion to approve the request for equipment as presented; Tsui seconded and the motion passed unanimously. Annual Alliance for Community Media Conference - Intern ation al/Fa r West Regional: Krey informed the members of two upcoming conferences: the annual Alliance for Community Media conference to be held in Boston in July and the Far West Regional conference to be held this month. Any committee member who was interested in attending either conference needed to let her know as soon as possible so arrangements could be made. Mayor's Breakfast: There was no report for the month of April. TCI: Kathi Noe distributed copies of the TCl report for March and April. The committee asked her to include the types of phone calls and types of disconnects, if possible, in the next month's report. She will see what she can do. Noe announced TCI's hiring of a new customer relations manager. Bruce Dinger, and she will extend an invitation to him to attend the committee's next meeting. 4 She said TCI has revised *.he reverse side of its bills, and a letter of explanation will he sent with the next statement. The rev'sion includes listing the correct phone number for customers to contact if they have questions about TC1. City of Cupertino: Krey distributed a copy of a status report on TCI's filings for rate increases for the second, third and fourth quarters, as well as equipment and installation charges. The city council ordered TCI to bring its rates into compliance with the FCC rates for equipment and installation charges since TCI was found to be charging above the permitted levels. TCI is appealing to the FCC the city's call for refunds dating back to July 1994. The status of the franchise negotiations is that the city is waiting for TCI to respond on a counter proposal. A new agreement needs to be signed by October 13 and TCI has asked for a 12- month extension on the current franchise agreement which the city has not agreed to yet. De Anza College: Fish distributed copies of his director's report. He said there are 10 finalists for the BALE Awards from among the access producers. He also said 12 shows have been submitted for the Hometown Awards. He wanted to acknowledge the work of the producers and said it's very exciting to have so many finalists in various competitions. ADJOURNMENT Rodwick made a motion to adjourn the meeting at 9:20 p.m.; Poggi seconded and the motion passed unanimously. The next meeting will be held June 7, 1995 at 7 p.m. ATTEST: APPROVED: City Clerk Chairp on Cable Television Advisory Committee Regular Meeting June 7, 1995 MINUTES CALL TO ORDER. The meeting was called to order at 7:00 p.m. by chairperson Mike Wincn. ROLL CALL: Present: Laird Huntsman, Donna Poggi,Paul Rodwick, Ernest Tsui, J.M. Wincn Staff. Donna Kr,y De Anza College: Ron Fish Guests: Linda Grodt,Don Yaeger, Bill Mannion, Daniel Wade APPROVAL OF MAY 3, 1995 MINUTES Donna Poggi made a motion to approve the minutes as written, Paul Rodwick seconded and the motion passed unanimously. COMMUNICATIONS Oral: Don Yaeger distributed a letter that he intends to send to the city manager of Sunnyvale requesting that Cupertino programming be allowed on the Sunnyvale access channel. The committee had no problems with the letter with the exception of one minor word change. Linda Grodt told the committee that she had won thre- BACE Awards, and the committee congratulated her on that achievement. Grodt also distributed information about the award and publicity that she had received for that. Don Yaeger also won a first place BACE Award. Written: There were none. OLD BUSINESS Report on insurance for access producers and equipment: Laird Huntsman told the committee that the insurance agent he had been working with, California Indemnity, has moved out of state, and asked the committee what their pleasure was as far as continuing any research for this topic. Krey suggested that the insurance issue might be something the tripartite parties could discuss as a three-way partnership when it comes to reviewing the tripartite agreement. The committee asked Huntsman to pass on any information that he has on the subject and keep it for discussion by the tripartite group. Final review of grants guidelines: The committee had some discussion on this item. Wincn wanted to know what would happen if a group came before the committee t lice for two separate grants and Poggi said that if there were funds remaining, then consideration wouid be given for second requests at the committee's discretion. Ernest Tsui made a motion to accept the grant guidelines; Huntsman seconded and the m.,tion passed unanimously. Poggi will give Krey a clean copy of the revised guidelines. Krey will make copies available in her office. Discussion of telecommunications policy recommendation: There were two minor word changes in the policy and Rodwick made a motion to accept it; Poggi seconded and the motion passed unanimously. The policy will go to the city council for their approval on June 19, and the committee thanked Tsui for the work that he had done in drafting the policy. NEW BUSINESS Consideration of grant application from The Better Part: Bill Mannion spoke about the program and informed the committee that through the library tapes, about: 180 shows are seen each year. They have records of tapes that have been checked out at the library. Poggi said that she and Rodwick, who make up the grants subcommittee, had reviewed the application and were recommending approval for the entire $414. Since this grant comes before the new grants policy takes effect in July, the committee didn't have any problems with allowing that amount. In the future, grants will be restricted to $250 apiece. Huntsman made a motion to accept the application; Tsui seconded and the motion passed unanimously. This item also will go to the city council at their June 19 meeting. Consideration of reimbursement for guest dinner ticket for BACE Awards finalists: Huntsman made a motion to grant the reimbursement; Tsui seconded and the motion passed unanimously. The reimbursement will come from funds that the city gives to De Anza College. Ron Fish will make sure that the reimbursement obligation is met. Consideration of field trip to TCl/Consideration of cancellation of summer meeting: This item was taken out of order. The committee wanted to first discuss consideration of canceling one of its summer meetings, and after quite a bit of discussion, it was decided that the committee's August meeting would be canceled and there would be a short business meeting during July. After that business meeting, a field trip could be taken to TCI. Huntsman made a motion to take a field trip to TC1 in July; Poggi seconded and the motion passed unanimously. Taking a poll of the members, three of them could not be at the August meeting so that meeting was canceled. Poggi made the motion; Tsui seconded. The motion passed unanimously. Krey will talk with Kathi Noe and make sure that she can arrange something in July for those who would like to visit TCI. TCI: Kathi Noe was not in attendance at the meeting. Neither was Bruce Dinger. City of Cupertino: Krey gave a report on the budget hearings that the council has had, indicating that there were no major problems with the committee's budget. She also talked about the TCI meeting which she will be going to tomorrow morning saying there would be 10 to 15 TCI cities at that meeting where common issues, problems, concerns and ways to handle some of the things that are happening at the FCC will be discussed. Krey informed the committee that the Pac Bell agreement was almost there. Cities had hoped to have sign-off from all on June 1, but a couple of the cities had some minor problems with some of the wording, so within the next two weeks it is hoped to have that agreement finalized and taken to city councils. She also mentioned that "The City Channel was having several meetings relating to programming. They were trying to come up with creative ideas on how to enhance the programming of The City Channel while still maintaining a government or;anted look. De Anza College: Fish informed the committee that he will be going to small claims court on June 30 in the matter of HT Electronics/Horizon Video's non-functional editor. lie said the remote studio is progressing rapidly and he estimates that it should be ready for use in two months. Two of the 12 shows submitted to the National Hometown Awards have been selected as finalists. The committee agreed to send a letter to Ralph Steinke urging immediate replacement of the full-time engineer's position. Winen will draft and sign the letter, which will be sent out on city letterhead. Mayor's Breakfast: Ernest Tsui reported on the mayor's breakfast. ADJOURNMENT Huntsman made a motion to adjourn the meeting at 8:35 p.m.; Poggi seconded and the motion passed unanimously. The next meeting will be held on July 5, 1995 at 7 p.m. ATTEST: APPROVED: City Clerk Chair rson Cable Television Advisory Committee Regular Meeting July 5, 1995 MINUTES CALL TO ORDER The meeting was called to order at 7:08 p.m. by chairperson Mike Wincn. POLL CALL: Present: Donna Poggi, Paul Rodwick, J.M. Wincn Absent: Laird Huntsman_, Ernest Tsui TCL Kathi Noe Guests: Linda Grodt, Daniel Wade and Leonard Batchelor APPROVAL OF,TUNE 7, 1995 MINUTES Donna Poggi made a motion to approve the minutes as written; Paul Rodwick seconded and the motion passed unanimously. COMMUNICATIONS Oral: There were none. Written: A copy of a letter to Ralph Steinke of De Anza College was distributed. No response as yet. Also, a letter from Monta Vista High School (MVHS) regarding a grant request was reviewed. and it was decided that the committee send a letter to MVHS informing them of the grants program and encouraging them to apply for a grant during the upcoming campaign. OLD BUSINESS Schedule visit to TCI in San ,lose: Due to the absence of two of the members of the committee, Wincn requested that this item.be agendized for the September 6 meeting. NEW BUSINESS Mayor's breakfast: There was some uncertainty as to who had attended the previous mayor's breakfast or who was due to attend the next one. Wincn said he would find out who it should be and would inform them. TCI: Kathi Noe distributed two months' of reports and pointed out that progress had been made in improving the data under Customer Concern for June and was passed to .Bruce Dinger, the new Customer Relations Manager. who is now tracking these complaints. Noe said she would like to introduce Bruce to the committee at its next meeting. She also advised that in the franchise renewal process. TCI is working towards a new report as required by the franchise, and so doesn't plan to revise this report until it has been resolved in the franchise renewal process, hopefully by the September meeting. She pointed (,)ut that in the period of May through June this year TC1 had lost some subscribers. which is typical for this time of year. Noe reported the number of drops buried during May was 41 and in June it was 30. Now that the council has finalized all of TCl's authorized increases for basic service. the August bills will reflect those adjustments. Wincn reported that he had already received a billing that reflected a $5.58 increase for his service in the Cupertino/Los Altos system. The majority of the increase was for Expanded Basic and the cost of the addressabie converter doubled and the remote control cost.trebled. Noe was puzzled by this and will look into the matter. Len Batchelor asked what TCI planned to do about the FCC order dated June 21, 1995 and Noe explained that TCI had already factored this into its calculations last summer. The latest FCC order will be referred to the new rate specialist for this area, Crystal Barstedt. City of Cupertino: Donna Krey submitted a written report which was accepted. De Anna College: No representative was present. ADJOURNMENT Poggi made a motion to adjourn the meeting at 7:23 p.m., Rodwick seconded and the motion passed unanimously. The next meeting will be held September 6, 1995 at 7 p.m. ATTEST: APPROVED: City Clerk C irperson Cable Television Advisory Committee Regular Meeting September 6, 1995 MINUTES CALL TO OILER The meeting was called to order at 7:01 p.m. by chairperson Mike Wincn. ROLL CALL: Present: Donna Poggi, Laird Huntsman, Paul Rodwick (arrived 7:05 p.m.), Ernest Tsui, J.M. Wincn TCI: Kathi Noe, Bruce Dinger Guests: Linda Grodt, Daniel Wade and Leonard Batchelor APPROVAL OF JUL V SS 1995 MINUTES Donna Poggi made a motion to approve the minutes as written; Wincn seconded and the i_iotion passed unanimously. COMMUNICATIONS Oral: Linda Grodt told the committee that her car had been broken into while parked at De Anza College--the first time in 10 years of parking on the campus. Written: Donna Krey told the committee she would leave a copy of "The Journal for the Alliance of Community Media"(formerly Nl:LCP)newsletter for anyone interested in looking at it. A letter was received from The Better Part acknowledging the committee for the recent grant they received. They are able to provide videotapes to the Library each week for check-out. Krey said she will include a copy of the letter in the committee's packet next month. OLD BUSINESS Review of billing procedure for unincorporated areas - Kathi Noe explained that there was some confusion around TCI's rate increase for unincorporated areas in Santa Clara County. She said an audit is being performed in order to determine which addresses belong in the city limits or the county. She said it would take approximately three months to finish the audit, at which time she would give the committee an update. Schedule visit to TCI in San ,rose - Since three members of the committee had been on a tour of the TCl facilities, it was decided that the two newest members would make arrangements to visit the facility at their convenience. NEW BUSINESS TCI customer service overview: Bruce Dinger introduced himself to the committee as the customer relations manager for TCI in charge of the South Bay and the Peninsula area. fie said his job includes dealing with complaints made by customers which aren't addressed in a timely fashion, as well as any complaints referred by the cities. He also acts as a facilitator between various TCI AML departments and customers. Discussion of cable-related educational issues: Krey reported that she and Ernest Tsui have been involved in meetings with the school districts regarding the second educational channel, to be housed at Cupertino High School. Both De Anza College and The City Channel have generously donated equipment which will be used to get the project going. The committee for the channel proposed that it be modeled after Sunnyvale's successful educational channel. The Sunnyvale channel has received a lot of support from the business com-nun.ity, TCI and the school district. The programming is very good and is available to all the residents in Sunnyvale. The Cupertino channel would be focused on the elementary and high school districts. There will be a meeting tomorrow with the educators and To to try and finalize the details. The on-air target date is Nov. 1. The channel will be shared with one of TCI's home shopping channels. ton Fish asked who the director of the Cupertino channel will be. Krey said the high school district has a part-time person who handles the Sunnyvale channel. The), can have this position become frill-time and the person will be able to handle both channels. The district is also ready to fund any equipment that may be needed, as well as staffing. TCI will provide technical assistance. The channel placement will be 63 with broadcast hours being I 1 a.m. to 10 p.m. Promotion of grants program: Krey said this item was placed on the agenda because the deadline for grant applications is Oct. 15 and she thought the subcommittee would like to discuss how the grants program will be promoted. Poggi said a letter would be mailed to each access producer and Rodwick will attend the next access producers' meeting, which is scheduled for 6:30 p.m. on Sept. 20. Rodwick said he will provide information for Fish to put on a slide on the access channel. Discussion of expanded rote of committee: Krey asked the committee members to think about changing the name of the committee to Telecommunications Commission. She distributed copies of the ordinance establishing the Cable TV Advisory Committee for review and said the language should be updated to reflect the changes taking place in the telecommunications venue. She has talked to the city manager about expanding the role of the committee and he agreed that the first step toward broadening the scope of the committee was taken when a telecommunications policy was established. Rodwick suggested that the new commission could take on the role of an ombudsman, looking at technology trends or other trends within the industry so that the community can become educated on telecommunications issues in advance. Krey agreed with him and said the Cupertino Scene and the local media could be used to assist with educating the public. This item will be continued to the next meeting. Committee members were asked to bring back suggestions and comments at that time. De Anza College: Fish distributed copies of his access director's report. He said public access submitted 20 entries in the WAVE awards. This year, for the first time, he offered to pay for two entries for any producer who was a finalist. In the past, he paid for one entry per producer. He also said he will be going to Sacramento tomorrow to pick up I500 recycled tapes. This will be a cost savings for public access. The remote studio is almost complete. It should be ready for production in mid-September. He wants to find a community event to try it out on. Krey informed him of the upcoming 40th birthday party for the city on Oct. 7. A new Chief Engineer has been hired by De Anza. He will be supporting the TV Center as well as the Advanced Technology Center. Wincn suggested that he be invited to attend a future committee meeting. Training classes for new access producers are held Wednesday nights from 6 to S and 8 to 10. Mayor's Breakfast: Wincn distributed copies of his report on the August Mayor's breakfast meeting with commissioners. Poggi volunteered to attend the September meeting. TCI: Kathi Noe informed the committee that TCI is bringing in a representative from the California Cable Television Association to give an overview of the industry and where it's headed on Sept. 26. This meeting is not related to the franchise renewal. The division vice president will be Os involved as well as some other people from the division office. Krey asked if any member wanted to represent the committee at this meeting on Sept. 26 at 2 p.m. Wincn volunteered to be the representative. He will report back at the next meeting. Noe distributed copies of TC1's monthly report. She also presented the agreed upon language for the design of a new report. The subscriber statistics will continue to be provided, as well as phone calls, the number received and the percentage answered within 30 seconds, which are in concert with the FCC and NCTA customer service standards. These standards are reported to the NCTA on a quarterly basis and Krey will receive a copy of these reports as well. The monthly report will also include a total number of request for service and installation and the percentage of those requests completed. Noe also said she will provide a list of the number, dates and times of outages affecting five or more subscribers, and the time it takes to complete those repairs. Also, the summary of complaints showing the numbers and types of complaints will be included. Dinger is working on breaking the types of complaints out into more specific categories, including an attitude and commitment complaint summary. The detail on city complaints will continue to be provided to Krey. Noe said she hopes to start the new report next month. She distributed as announcement from TCI about entering into the telephone business. The PUC recently passed interim rules that allows that beginning the first of next year. City of Cupertino: Krey said the city and TCI are working hard to finalize the franchise agreement. The deadline is Oct. 14. The hope is that only one more meeting will be necessary in order to finalize the agreement. Krey will be attending the NATOA conference in New Mexico at the end of this month. She will bring back with her information pertinent to the committee. The City Channel will be doing election programming this year. This will include two-minute platform statements on each candidate, as well as "Candidate Q & A," involving two reporters, one from the San Jose Mercury and the Cupertino Courier, discussing issues with each individual candidate. The League of Women Voters will sponsor a candidates' forum in conjunction with the Chamber of Commerce. This is scheduled for Oct. 10 and The City Channel will cover this event as well. Also, election night tabulations will be broadcast. There will be a 50s-themed party following the community parade on Oct. 7 in celebration of the incorporation of Cupertino as a city in Oct. 1955. The parade begins at 9 a.m. and finishes at approximately 10 a.m. The party will take place at the Civic Center Plaza. ADJOURNMENT Rodwick made a motion to adjourn at 8:30 p.m.; Huntsman seconded and the motion passed unanimously. The next meeting will be held Oct. 4, 1995, at 7 p.m. ATTEST: APPROVED: City Clerk U Chai icon e Cable'Television Advisory Committee Regular Meeting October 4. 1995 MINUTES, CALL TO ORDER The meeting was called to order at 7:02 p.m. by vice-chairperson Donna Poggi. ROLL CALL: Present: Laird Huntsman,Donna Poggi. Paul Rodwick (arrived 7:05:p.m.), Ernest Tsui Absent: J.M. W'incn TCI: Kathi Noe Guests: Linda Grodt and Don Yaeger APPROVAL OF SEPT. 6, 1995 MINUTES Laird Huntsman made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. At Kathi Noe's request,the chairman took TCl's report out of order. TCI: Noe said she is still fine-tuning TCI's operations report. Everything at the top of the page remains the same. The number of disconnects is for the year, not the month. For the month of September, there were 157 disconnects. Service and installation .requests have been added to the report, as well as number of requests completed on time. She said she hopes to have the outage report for the months of September and October at the next meeting. The information will contain the date and time of the outages,the completion time, number of subs affected, and the cause and resolutions. Noe informed Ron Fish that at the Sept. 26 meeting between TCI and Cupertino city officials, the mayor said access producers had told him of their concerns about the change in the channel line-up. Valerie Castellano of the TCl division office made a commitment to take a look at the costs for publicizing the new channel position. Fish will provide a cost analysis for new letterhead, a new PSA slide,new'T-shirts, promotional items. etc., for changing the channel number. COMMUNICATIONS Oral: Linda Grodt said she was made an honorary member of the De Anza Optimists Club following her presentation about the Silicon Kids show. She also said Silicon Kids will be videotaping the city's parade this coming Saturday. Don Yaeger requested the committee to agendize the public access interconnecting of Sunnyvale and Cupertino ibr the next meeting. He will provide information to Sunnyvale about what he is requesting from TCl and will give a copy of the list to Krey for inclusion in the committee's next packet. Written: Huntsman asked hoe to explain in more detail the response from TCl to Shawn Hernandez's request to broadcast Cupertino access programming on Sunnyvale's access channel. She told him that TCl did not have the personnel and there is no way of knowing which way the laws arc- going and how future technologies will be integrated. At this time TCI does not have the capital and the resources to investigate how to go about interconnecting Cupertino and Sunnyvale. Noe said TC1 will be looking into this matter some time next year. Following discussion., the committee asked that next month's agenda include formalizing what information is requested of TCl as it pertains to interconnecting Cuhertino and Sunnyvale access channels, as well as setting a tineframe for a response from TC 1. d Krey distributed a newspaper article about Pacific Bell and TV service, and showed the committee an article from San Jose Film C_`lips about Silicon Kids. She also brought a copy of an access channel newsletter from the NATOA conference. OLD BUSINESS Discussion of expanded role of committee: Following discussion, the committee agreed that certain key points be included in the ordinance, among them: + The committee would do periodic evaluations of telecommunication providers; + The committee would make recommendations to the city council on telecommunications + The committee would provide educational information to the public on the types of services that were available + The committee would also be an advocate for access, specifically public access + The committee would examine ways to obtain equivalent franchise fees from various service providers + fire committee would periodically update the telecommunication policy and check the application of it + The committee would also be an advocate for the consumer and a liaison to the providers + The committee would provide public open forams for residents and telecommunication providers e The committee would make every effort to enhance the city's use of telecommunication facilities Discussion of cable-related educational issues: Krey updated the committee on the second educational channel saying that the schools were dealing directly with TO in getting required drops at Cupertino High School. Equipment has been donated by the city and De Anza College, and the channel is expected to be on the. air Nov. 1. A meeting will be held some time in the future between the city and the schools. (4ants program update: Rodwick attended the producers' meeting and distributed a flyer that he had created, The committee discussed other ways of promoting the grants program. Poggi reported she sent a letter to all producers. Grants that come in will be reviewed at the November meeting t plowing the recommendation of the grants subcommittee. Review of information re TO headend move: This item was removed from the agenda at TCI's request. !Mayor', breakfast. Poggi will attend the next mayor's breakfast. City of Cupertino: l rcy gave a report on the NATOA conference, saying that there was a lot of I*?ood information tin recent legislation and equipment buying for new technologies. At that national �ont':rencc, The City Channel received a second place award for community and public 111 ctinu,", Shc;also informed the committee of the upcoming Far West Regional conference in Sacramento sponsored b\ i hc -%iliance for Community Media and urged any member who wanted to attend to let 11,°r f ilo•,% a's '41on as possible. De Anea College: Fish distributed copies of his access director's report. He picked up the billO rcc,,cletl tapes from Sacramento and said they were in very good condition and should provide producers %\oh quality recycled tape for about two years. The remote studio is missing one vital comi-Amen" �Shich has been on backorder for several months. He's hoping to get the remote studio in thv field tit `.'o em'her. "1'raining classes will start this quarter on 3-D animation. Also, he requested uldre .c� and phone numbers for all CATVC members. ADJOURNMENT Huntsman made a motion to adjourn at 8:45 p.m_; Tsui seconded and the motion passed unanimously. The next meeting will be held Nov. 1. 1995, at 7 p.m. ATTEST: APPROVED: �141�, City Clerk ! "�^ Chairperson Cable TeleviAon Advisory Committee Regular Meeting November 1, 1995 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairperson Mike Wincn. ROLL CALL: Present:,Donna Poggi,Paul Rodwick,Ernest Tsui, J.M. Wincn Absent: Laird Huntsman Staff. Donna Krey De Anza College: Ron Fish Guests: Linda Grodt, Don Yaeger, Karen Lopez, City of Sunnyvale. Daniel Wade APPROVAL OF OCT. 4, 1995 MINUTES Paul Rodwick made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt informed the committee that Channel 38A was now carrying KCSM and not the access channel. Donna Krey told the committee she would contact Kathi Noe and find out what was going on. Don Yaeger told the committee that he had won a W.A.V.E. Award for his cable production Able Cable. Written: There were no written communications. OLD BUSINESS Review of ordinance for newly expanded committee: The committee reviewed the ordinance and made some minor grammatical changes. In addition, they requested that another bullet item be added under the "Responsibilities" section and that eighth bullet item would read: "Foster city's best use of telecommunications infrastructure for the benefit of the community." That will be added to the ordinance. Krey said that the ordinance would now be passed on to the city attorney and would then be submitted to the city council. hopefully by the first of the year, for approval. The ordinance also includes a name change for the committee to the "Cupertino Telecommunications Commission." Rodwick made a motion to recommend the new ordinance to the city council with the changes; Donna Poggi seconded and the motion passed unanimously. NEW BUSINESS Committee response to request from Producer Don Yaeger for Cupertino/Sunnyvale Access interconnection: Karen Lopez informed the committee that TCI has not yet disclosed the cost of how much it will be to establish that interconnection, however, she said the attitude of TCI has changed and it appears now that the cable company is interested in making that connection. Originally, TCI wanted to wait until after the franchise negotiations with Cupertino were completed. That has happened, and according to Lopez, TCI is looking to go forward on this particular project with Sunnyvale and Cupertino. Lopez asked the committee for a cop), of the letter that the committee had e ' written to the city of Sunnyvale stating that it had no problems sharing programming as long as there was no cost to the city of Cupertino. Krey told Lopez she would get a copy of that letter and Don Yaeger also requested a copy be sent to him as well. Yaeger also told the committee that he is a lot more optimistic that the project will be completed. Approval of grants: Poggi reported the subcommittee's recommendations to the committee. The first recommendation was to deny the application for Real Estate Matters because the applicant had submitted an incomplete form. The subcommittee recommended that the application not be granted this time but that the applicant be encouraged to re-submit his form including all the pertinent information. The second grant was for a show entitled Reflection dealing with the Russian-speaking community and the subcommittee was recommending that that grant be approved. The third grant was for the Senior TV crew, The Better Part. The subcommittee felt that this grant was worthwhile but they have not yet seen an accounting for the last grant so they recommended that this grant be approved on the condition that an accounting would be submitted relating to the last grant that the committee has given to this crew. And the fourth grant was for Silicon Kids, and the subcommittee recommended its approval. The motion was made by Ernest Tsui to accept the recommendations of the subcommittee, Wincn seconded and the motion passed unanimously. Krey told the committee that a report would be going to the city council at the November 20 meeting and that when those recommendations were approved, the city would send checks out to those who had been awarded grants. Each of the grants is for $250. The committee also wanted to make sure that Ron Fish was made aware of who the producers were who had applied. The subcommittee agreed to inform Fish as to who the applicants were. Poggi also volunteered to write letters to each of the applicants and to turn those into the city to be typed on city letterhead. Mayor's Breakfast: Poggi gave a brief report on the Mayor's breakfast. City of Cupertino: Krey informed the committee that negotiations on the TCI franchise renewal had been completed and a report was going to the city council on November 6. She highlighted some of the major provisions of the renewal agreement, including TCI's contribution of $1.6 million for PEG support and a system which will be rebuilt within 30 months of the effective date of the agreement. She also told the committee that the terms of the agreement included two-way video capability for all elementary schools and a 25 percent discount for up to 75 residents in Cupertino who are low-income disabled subscribers. She told the committee that they would each have copies of the new agreement sent to them the next day and invited them to attend the council meeting where the subject would be discussed. In addition, Krey thanked the committee for its involvement in the negotiation process and f'or the time spent in developing recommendations for the negotiations. De Anza College: Ron Fish did not have a written report but he told the committee that the access channel had seven finalists in the W.A..V.E. Awards and four first-place winne•s. TCL There was no report since Kathi Noe was absent. ADJOURNMENT Poggi made a motion to adjourn at 8:20 p.m.; Wincn seconded and the motion passed unanimously. The next meeting will be held Dec. 6, 1995, at 7 p.m. ATTEST: APPROVED: City Clerk. '> Ch erson Cable Television Advisory Committee Regular Meeting December 6, 1995 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by chairperson Mike Wincn. ROLL CALL: Present:, Donna Poggi,Paul Rodwick, Ernest Tsui, J.M. Wincn. Absent: Laird Huntsman Staff. Donna Krey De Anza College: Ron Fish Guests: Linda Grodt, Don Yaeger,Len Batchelor, Daniel Wade,Roger Magnaghi APPROVAL OF NOV. 1, 1995 MINUTES Paul Rodwick made a motion to approve the minutes as written; Donna Poggi seconded and the motion passed unanimously. COMMUNICATIONS Oral: Don Yaeger discussed the ongoing negotiations between the city of Sunnyvale and TCl concerning TCI's ability to offer. Cupertino public access programming in Sunnyvale. He described the negotiations as being very encouraging and said that TCI seems to want to provide the connections. Yaeger met with city officials yesterday and another meeting is scheduled next week. He believes that all that needs to be done is for TC1 to identify what it will take technically to achieve this goal and also said that Sunnyvale officials believe an MOU (Memorandum of Understanding) would be needed for all of the cities involved. He asked who should initiate that MOU. Krey responded that the MOU should come from the city of Sunnyvale since it is the primary agency working with TCI. Yaeger also mentioned that Able Cable was a finalist in another WAVE award category. Able Cable won an award in the special interest program category. They were also a finalist in the docu-drama category. Linda Grodt said that public access was now appearing on the "A" side of the system. There was a problem when TC1 rearranged some of its channels to accommodate "must-carry" rules for KCSM but all that has been cleared up. She thanked Krey for asking TCI to look into that. Grodt also asked the committee when the grant funcing would be available for a grant that was approved for her access program. Krey said that the check had been mailed out by the city. OLD BUSINESS Update on TCI billing audit for county areas: Kathi Noe was not present at the meeting but Krey went over a report from TC1 that had been faxed prior to the meeting. The report indicated that there was only one street that had been incorrectly coded as Santa Clara County, which was actually in the city of Cupertino. TCI found five affected customers on that street and they have since corrected their map to include that one street in the city of Cupertino. Kathi Noe's report also included additional information regarding unplanned outages. This information is required now by the franchise agreement, and the report also stated that more information would be coming on complaints received by the general manager and city complaints. Noe's report. also addressed a concern posed by commissioner Rodwick regarding the preview guide channel and whether or not that could include some advertising for the public access channel as well as moving through the information at a faster pace. Tus response is that the company is in the process of evaluating other on-screen program guides and testing those that will be interactive. TCI is going to look into newer versions that will allow the customer to type in a subject and the guide would then respond with all relevant programming. According to Noe's report. because of these impending changes, TCI does not anticipate modifying its current service but the company will keep in mind requests made by customers when they evaluate new service providers. NEW BUSINESS Use of grant funding for engineer position: Ron Fish explained to the committee that his current part- time engineer was looking for a way to become full-time and Fish wanted the committee's approval to use part of the funding that the city contributes to the TV Center to augment the engineer's part-time salary into a full- time position. The money would be specifically earmarked for that effort and the college would fund the other half of the position as it does now. The commission agreed that there were no strings attached to the funding from the city and the college was able to spend the funding in whichever way it wanted to. The committee did not have an objection to Fish using a portion of the grant money for the professional services of a full-time engineer. Fish requested that a letter be sent to the college agreeing to the proposal and provided the name of the person to whom the Ietter should go. Krey agreed to write the letter and will make copies available to committee members at their next meeting. City of Cupertino: Krey updated the commission regarding the franchise negotiations with TCI saying that the city council had approved the agreement and that the city was now awaiting signatures from TCI. She also told commissioners that the 1996 commissioners dinner would be held on Feb. 2 and invited all current and ,outgoing commissioners to attend. In addition, she gave a brief update on Pac Bell negotiations and told the commissioners that Don Brown was again involved in the negotiations process and both the cities and Pac Bell were very hopeful of having an agreement shortly. At this point, a resident of the Morita Vista area, Roger Magnaghi, asked the committee members to take a look at some new technical equipment that a group of residents in his area are very excited about using. Krey explained that the commission is an advisory body to the city council, does not make endorsements for specific products, and only recommends to council on certain policy issues. Chairman Wincn suggested Mr. Magnaghi submit information about the product and the committee would take it up at their next meeting to see if it is of interest. Magnaghi agreed to drop information off at Krey's office for the next agenda. De Anna College: Fish told the committee that the remote studio has been tested and has worked out very well on four separate occasions. He said the college is producing a live microwave transmission from Vallco on Friday, Dec. 8, and invited commissioners to drop by and have a look at it. He has also installed some new equipment to replace older equipment and the college now has a new broadcast field camera and a new SVHS deck in the control room. Fish also talked about a producer's sh(:w called "National High" which is garnering much attention from many high schools around the country. TCI: Already reported. Mayor's Breakfast: There was no report on the mayor's breakfast. (ADJOURNMENT Tsui made a motion to adjourn the meeting at 8:00 p.m.; Rodwick seconded and the motion passed unanimously. OATTEST: APPROVED: City Clerk x�__ Cha* erson Cable Television Advisory Committee Regular Meeting January 3, 1996 MINUTES CALL TO ORDER The meeting was called to order at 7:09 p.m. by chairperson Mike Wincn. ROLL CALL Present: Laird Huntsman, Ernest Tsui, Paul Rodwick, Mike Wincn Staff. Donna Krey De Anza College: Ron Fish TCI: Kathi Noe Guests: Linda Grodt,Don Yaeger and Roger Magnaghi APPROVAL OF DEC.6, 1995 MINUTES Paul Rodwick made a motion to approve the minutes as written; Wincn seconded and the motion passed unanimously. COMMUNICATIONS Oral: Don Yaeger updated the committee on negotiations between the city of Sunnyvale and ® TCI to get public access in the city of Sunnyvale. He said the discussions are continuing and the next step is to get someone with technical knowledge to sit down with TCI and Sunnyvale and come up with a list of the hardware that is needed. Roger Magnaghi expressed his pleasure at being involved in the committee and likened the experience to some new computer software called "How Things Work in Busy Town." Written: Donna Krey passed out a "Thank You" note from Linda Grodt to the committee for her grant. Krey also distributed a budget summary and a copy of a letter that she had written to Sandra Acebo at the request of the committee. Also distributed to committee members were invitations to the February 2 Commissioners Dinner and a new grant proposal from David Cain. The new proposal will be discussed by the committee members at their February 7 regular meeting. OLIO BUSINESS None. NEW BUSINESS Response to resident request on perusal of new technology: Following a short discussion on interactive video, the committee decided to pass on articles submitted by Mr. Magnaghi to TCI. Committee members agreed that the inclusion of interactive video on the cable system was something that would have to be looked at by the cable company and Kathi Noe agreed to examine the articles and pass on any pertinent information to TCI officials. Discussion of work plan/goals for 1996: Committee members talked about things that have been achieved and goals that they would like in the new year. Rodwick suggested scheduling a workplan for the commission which would include a calendar for activities relating to grants. The committee decided to agendize the reformation of the grants subcommittee for February's meeting. In addition to the workplan, the committee discussed producing an informational piece that could serve as a reference guide for residents on cable and telecommunication issues. A number of ideas were looked at including question and answer factsheets, using the Cupertino Scene as a vehicle for distributing information to residents and a brochure that could be available at various locations within the city. Tsui suggested the commission work as a liaison with the education community and said he would like to see some kind of a meeting scheduled with the educators and include it on the commission's work calendar. Huntsman offered the idea that the cou—v fission become extremely well versed in new technology and look at ways to communicate that knowledge to the citizens of Cupertino. Rodwick also suggested the committee might, at some point, put on a cable TV show where they would host a discussion on new technology and perhaps bring in industry representatives to discuss various services. He mentioned that the commission could track the progress of TCI's new system build over the next 30 months and suggested the Cupertino Scene would be a good place to publicize the progress that the cable company was making in building its new system. The discussion on goals will be carried over to the February agenda, giving commissioners a chance to think about other things that they would like to achieve. TCI: Noe explained that there was no written report this month due to the fact that many of the TCI workers in San Jose are either on vacation or ill. She said that she will mail the report to Krey by Monday next week and Krey will distribute that to committee members. Rodwick said he had several questions for Noe and that he was not satisfied with some of the responses he has received from TO on other questions. He brought out a mail piece that he received listing services and channel line-ups saying that the piece was useful. He asked Noe about TCI's channel guide. She explained that it was more or less a TV guide and because of the printing schedule the information in it was not always as up to date as the preview channel which is aired on the cable system. She said that TCI has no dates as of yet on an interactive preview channel and when asked ® about putting some information on that preview channel about the public access channel, she said that to insert specific information about an individual channel is extremely labor intensive and it is not something that TCI at this point is willing to do. Rodwick said that he hopes the commission can find a solution to making more information available about the public access channel. The commission decided to agendize for. February a discussion on promoting the public access channel. Rodwick also asked what the difference is between an addressable and a standard converter, and Noe explained that an addressable converter is one that can be manipulated at the TO office, where employees can run diagnostics and make changes in services. Standard converters do not have that capability. She said the majority of converters in Cupertino are addressable. Rodwick also mentioned that TCI has several channels that are shared with different programmers. He said there is no indication as to when the different programs are on and that it is confusing for viewers who, for example, are watching Bravo or want to tape something on Bravo and at some point the Bravo channel switches over to become a different channel. He suggested TCI somehow make it known to viewers wher those switches are made so that viewers know what they'll be watching at what time. Noe agreed that that was a good point and suggested perhaps there could be information on the channel line-up card. She will look into that. City of Cupertino: Krey told commissioners that the city council had approved the ordinance that expands the role of the committee and changes its name to Cupertino Telecommunications Commission. Council will have its second reading of the ordinance on January 16 and that ordinance will be enacted 30 days following that second reading. She also mentioned that Cupertino Community Services (CCS) was in the process of qualifying Cupertino residents for the 25 percent discount that had been negotiated in the franchise agreement with TCI. The discount applies to low income disabled residents in the city. She also told the committee that there were three applicants for the three openings on the board and the council would be interviewing those applicants later this month. In addition, Krey informed the committee that there would be education grants available because of the funding from TO through the new franchise agreement. She said that following a discussion with the city manager, the recommendation of the city will be that these educational grants come through the Telecommunications Commission since there is a process already in place for distributing grants. The idea would be for educators to apply for funding. The grant funding could amount to about $10,000 a year. Rodwick suggested that a different set of guidelines might be needed for education grants since they would be directly allocated to the school districts. Krey agreed and said she would keep the committee informed as the plan is developed. De Anaa College: Ron Fish told the committee that the public access channel will submit 20 entries for the BACE Awards which will occur in May in Newark. He said that the access channel has received its third remote camera so the transition to Hi8 is complete. He also said that he will be taking equipment out of the TV truck that the college built and placing it in a new work station in Studio A. This will enable producers to perform animation and graphics before the studio sessions begin. And he said that the access program called "Access Pub" will be started up again on Mondays at 5:30 p.m. Fish told the committee that he has been researching the idea of putting the public access channel on Channel I and he said that he has been told that there are technical problems with that channel. Noe said that is true. She said there is roll-off on that channel and that if it was usable, TCI would certainly be using it. Rodwick said he is against using Channel 1 for public access because to get Channel I a converter is needed and it takes public access out of the domain of regular viewers who do not have converters. Fish expressed frustration at being located on Channel 26, saying that his viewership has fallen since the re'.ocation of the channel. The live shows are not getting the calls that they used to. Krey asked Noe if TCI has plans to standardize its channel locations throughout all areas of service, so that public access channels in various cities would all be located on the same channel. Noe replied that this is TCI's intent, once the company's fiber ring is built around the Bay Area. Rodwick suggested that TCI and the commission both be used to get the word out about the new location. The committee again emphasized that they will be discussing the idea of promoting the access channel in February, using possible public relations campaigns, to get the word out. Rodwick also asked Fish if it was possible to identify which programs on Channel 26 originate from De Anza College, and Fish agreed that a small logo could be added to the shows as they were aired. Election of new committee officers (chair, vice-chair): Rodwick made a motion to re-elect Mike Wincn as chairman; Tsui seconded and it passed unanimously. Rodwick then moved that Tsui be elected Vice-Chair. Huntsman seconded the motion and it passed unanimously. ADJOURNMENT Rodwick made a motion to adjourn the meeting at 8:25 p.m., Huntsman seconded and the motion passed uanimously. The next regular meeting is Feb. 7, 1996. ATTEST: APPROVED: City Clerk Ch arson city(if Cupertino NOTICE OF ADJOURNMENT CUPERTINO TELECOMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Telecommunications Commission scheduled for Wednesday, February 7, will be canceled for lack of quorum. The next regular meeting is scheduled for Wednesday, March 6. Dated this 5th day of February, 1996. Kimberly rth City Clerk Telecommunications Commission Regular Meeting IV March 6, 1996 MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by Chairman Mike Wincn. ROLL CALL. Present: L.T. Guttadauro, Sill Mannion, Ernest Tsui, Paul Rodwick, Mike Wincn Staff: Donna Krey De Anza College: Ron Fish Guests: Linda Grodt and Don Yaeger APPROVAL OF JAN.3, 1996 MINUTES Paul Rodwick made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt and Don Yaeger introduced themselves to the new commission members. Yaeger brought the commission up to date on his attempts to get access programming in the city of Sunnyvale. He said he is still working on that and is at this, point trying to contact city officials in Sunnyvale. He also distributed a copy of the Community Media Review, which is a publication from the Alliance for Community Media, and in this publication, Yaeger's access show, On the Move, was featured prominently in three or four articles along with special articles about his daughter, Donna Yaeger. Written: Donna Krey distributed to commission members information on the new Telecommunications Act of 1996. The information relates specifically to municipal authorities. She also distributed a newspaper article from the San Jose Mercury describing a 15 percent increase in cable rates. In a 'lition, she handed out information from a service provider and said she would bring similar materials to the commission meetings for review. Guttadauro offered to be a clearinghouse for examining some of this promotional material and reporting back to the commission. OLD BUSINESS Discussion of Work Plan and Goals for 1996: The commission discussed five goals for the coming year and made a couple of minor changes to the list. The goals include: (1) developing a calendar of activities; (2)working as a liaison with the educational community; (3) working as a liaison with the public and service providers; (4) producing an annual report to the city council, (5) creating and collecting information about telecommunications that is relevant to the residents. On this final goal, the commission wanted to make sure that there was a mechanism for collecting input from the community. This might include a survey or some other way to obtain feedback from the public. Guttadauro suggested targeting specific groups, like the educational community, to determine what their needs were. Rodwick said that there could be an e-mail address or some other central location for obtaining input from the community. Mannion suggested the commissioners use The Better Part access show as a vehicle for dispersing information about telecommunications to the public. On the calendar of activities. Krey offered to develop a calendar which would be included in the commissioners' packet every month and which could be updated as new dates were plugged into it. On the educational goal, Tsui offered to develop an action plan for that. Wincn volunteered to develop a timeline for the annual report to the city council. At the next meeting in April, this timeline would be included in the packet along with the calendar and a question and answer sheet which will be developed by Mannion and Tsui. This question and answer sheet goes back to the informational materials and it will include just basic questions that an average resident might ask concerning telecommunications. Once the question and answer sheet is developed and approved by the commission, the commission will determine how it should be distributed. The goals and workplan for the commission will be discussed at the April meeting. Consideration of grants proposal/Reforming of Grants Ad Hoc Committee: Rodwick asked that Krey distribute grant guidelines and the application to the new members. He also explained the grants program and recommended that the grant from David Cain be approved. This grant is for $250. Rodwick made a formal motion to approve the grant; Outtadauro seconded the motion and it passed unanimously. Krey explained the recommendation would be forwarded to the city council at its next meeting for their final approval. Discussion of Strategies to Promote New Public Access Channel Location: The commission discussed buying paid advertisements in the Cupertino Courier but felt that that was probably not a good use of money especially in light of the fact that TCI has offered to pay for some of the costs associated with publicizing the new location. Krey offered to develop a generic ad that might be put into the Courier and the Metro about public access which could be paid for by TCl and would just run a couple of times or maybe on a periodic basis. Ron Fish explained that money had been spent on banners, on magnetic car signs, on stationary, on mini-banners, and said that those things would need to be replaced with the new channel number. He was requested to come up with a list of things that needed to be changed along with estimated costs. This will be presented to TCI with the advertisement developed by Krey in the form of a proposal at the next meeting. Mannion volunteered to contact station officials at KKUP radio station to see if they would be interested in doing spot ads for the public access channel. Fish also explained that the public access channel will be on site at opening day of the little league program and would be videotaping the first game. The commission agreed that that would be a perfect opportunity to pass out notices about the channel encouraging parents to watch the game on television. Ti-.ere may be other opportunities during public events for the public access channel to gain exposure and Fish was encouraged to look into any upcoming activities in the community where that might occur. This item, too, will be continued to the next meeting. One other comment from commissioners was that the public access channel should work on getting an identity that is unrelated to the nunierical location. City of Cupertino: Krcy explained the budget process to the commissioners, saying that the funding source is not as it used to be now that there is a new franchise agreement with TCI. The commission will be funded from the city's general fund just like all the other city commissions. She said that she would be getting together with Chairman Wincn. to discuss any changes in the budget for the Telecommunications Commission. She suggested other commissioners who have questions, concerns,. suggestions on the budget, contact Wincn and these would be considered when the budget is being written for the commission. Krey also told commissioners that the second educational channel, 63, is no,v on the air and is Isfocused on programming for elementary and high school students. Rodwick said that he had watched the channel and his one comment is that it is a very loud channel and seerns to be over-modulated. Krcy said she would pass that information on to those running the channel at Cupertino Nigh School. Rodwick also expressed appreciation to TC1 for its responsi to him on shared channel noticing. t In other news from the city. Krev told the commissioners that the County District Attorney's office had asked to see the citv's files on rcl and spent several hours reviewing those files and then asked that about 800 pages be Xeroxed and sent to them. She explained also that this process was going on in other cities in the county as well as San Mateo County. Krey told commissioners that she would be involved in the city's SWING program March 11-15 in which 450 students would be coming to city hall and participating in events and activities designed to familiarize them with the local government. De Anza Cailege: Fish passed out, monthly statistics on studio use and access programming. He told commissioners also that the channel has a Web page and encouraged people to look at that. He expressed concern about the fact that the channel operation is now at full capacity and does not have any extra time for studio and editing hours. The commission, asked Fish to broach this problem with the officials at De Anza College to see if more space could be made available. fie promised to keep commissioners informed on this problem. Fish told the commissioners that 20 public access tapes had been submitted to the Hometown Awards and he indicated also that he would be attending the national convention in Washington sponsored by the Alliance for Community Media. In addition, Fish said he would be researching the problem of getting insurance for access equipment and he said that he would be looking into this issue when he attended the conference to see how other access facilities deal with insurance. He said at present all the equipment at De Anza College is working and that there is now a much improved capability of making, slides. The new method involves only 1.5 minutes which is a substantial improvement over the old way of creating slides for PSAs. TCI: There was no report. Krey said that Kathi Noe would send it along at a later date and it will be included in next month's packet. ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:23 p.m.; Tsui seconded and the motion passed unanimously. The next regular meeting is April 3, 1996. ATTEST: APPROVED: City Clerk C h-person Telecommunications Commission Regular Meeting April 3, 1996 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by Chairman Mike Wincn. ROLL, CALL. Present: L.T. Guttadauro,Bill Mannion,Ernest Tsui, Paul Rodwick, Mike Wincn Staff: Donna Krey De Anza College: Ron Fish TCL Kathi Noe Guests: Linda Grodt and Don Yaeger APPROVAL,OF MARCH 6, ]1996 MINUTES Bill Mannion made a motion to approve the minutes as written; Paul Rodwick seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt informed the commission that for the first time in Silicon Kids history, she would be missing her deadline for a new show. She apologized to the commission since this particular show is one that,°eceived a grant from the commission. She said that it would be about a week late. Written: Ponr,a Krey told the commission that she had flyers and brochures from two conferences sponsored by the Alliance for Community Media and suggested that any member interested in attending give her a call. One conference is in Washington and the other is in Santa Monica in October. L.T. Guttadauro said that he had reviewed written information from last meeting regarding a particular service provider. He recommended that the commission keep the information on file but said that no action was needed immediately. OLIO BUSINESS Discussion of promotion for new public access channel location: Mannion informed the commission that he had approached KKUP and was told that the radio station would be happy to run a 30-second PSA on the public access channel He also suggested to the commission that members participate in producing their own television PSAs and said that taping could occur in the City Hall conference room prior to each meeting. The commission agreed that they would become involved in producing short PSAs that could be run on the publics access channel. Mannion volunteered to write a script and Wincn will be the first member to be videotaped. That will occur at 6:30 p.m. before the next regularly scheduled meeting. On other items related to promotion. Krey passed around copies of two newspaper ads that she created along with the 30-second PSA for KKUP and a list of costs that would be needed to adequately publicize the new channel location. She reminded commissioners that TCI had volunteered to help fund costs relating to this promotion and said that she estimated about $2,100 would be needed to cover items of a promotional nature, including; the two newspaper ads, which would run for six weeks in the Cupertino Courier, a re-design of the banner. which would be hung over Stevens Creek Boulevard. and the purchase of about 72 T-shirts. That total is $2,1.21. She asked for Kathi Noe's reaction to this funding proposal. Noe replied that since it is a non-budgeted item, she would have to give it some thought and would come back to the commission with an answer. She also said that she might return with a proposal to provide in-kind services rather than actual cash. In the meantime, the commission approved the two newspaper ads with a change suggested by Rodwick, who said that the channel number, Channel 26, should be given more presence in both ads. Noe also asked that TCI Cablevision be mentioned in the ads. Krey said that she would make both of those changes. The commission approved the newspaper ads with those changes and the PSA wording as well. Rodwick made the motion; Guttadauro seconded and the motion passed unanimously. The commission also indicated in that motion that TCI should be asked to provide funding for those promotional reimbursement costs. Discussion of work plan/goals for 1996: Mannion told the commission that he and Tsui were working on an article for the Cupertino Scene which would be given to Krey on the next day. He also suggested that the commission look very seriously at putting together a panel of telecommunication experts and televising that discussion. Commissioners agreed that the idea was worth looking into and will continue discussion on the item in May. Mannion said he hoped to have the program ready by September and thought that it would be a good idea to tape the show at the Quinlan Center. Krey cautioned the commissioners about proceeding too quickly on this type of special event and said that there were many details that would have to be looked at by all commissioners before an event of this magnitude could be scheduled.. Also to be discussed in May is a list of questions put together by Mannion, as well as a list of acronyms. These questions and acronyms are potential material for future Cupertino Scene articles. Also related to work plan and goals, Wincn showed commissioners a draft of a timeline for certain projects and asked for feedback. Krey suggested the draft include dates and months rather than weeks. Wincn said that would not be hard to change. All in all, commissioners approved the calendar and timeline with Rodwick saying that it was a wonderful planning tool for commissioners. In the future, updated versions of this timeline will be in commissioners' packets for each meeting. Rodwick also suggested that producer meetings be included among the entries in the calendar. Tsui presented a timeline for reviewing present and future requirements of the city's educational groups. He said the commission had time to make well-informed decisions, since competitive services most likely world not be available until 1997-1998. Members agreed that the timeline should begin with the Ma, meeting, when discussions with school administrators will take place. NEW BUSINESS Discussion of grant guidelines: Educational grants were discussed with Krey informing the commission that a proposal has already been received from Cupertino Union School District and Fremont Union High School District. The proposal is a joint one that asks for a total of$20,000 for both districts. • Krey reminded commissioners that the city has $10,000 available this year for grants and commissioners agreed that guidelines were needed prior to disbursing any money. Tsui volunteered to come up with a draft of guidelines which will be discussed in May. Also at that meeting, special visitors will include Karen Burnett from the high school district and Harvey Barnett from the elementary school district. Commissioners will ask those school administrators for input on guidelines. Among the items commissioners discussed which should be included in the educational grant guidelines were a definition of the boundaries of the guidelines. In other words, who would be eligible to apply, requirements of some kind for an application process, and a description of how the funds would be used. Also needed according to commissioners, would be an accounting of how the money was spent. Rodwick suggested that commissioners should include a philosophical statement on how the funding should be balanced, as well as any activities that the commission would like to specifically encourage. Members agreed that the process should be efficient and should not discourage applicants. On public access producer grants, Krey gave a copy of the current grant application to Rodwick with changes that Mannion had suggested and asked Rodwick to look over those changes and come back to the commission with any feedback. Rodwick will try to get the computer disk from former member Donna Poggi so that making any changes would be facilitated. De Anza College: Fish reported that the Monta Vista News program will begin live shows. He said also that he has been working on Channel 26's web page and encouraged commissioners to take a look at it. Channel 26 also videotaped its first little league game in March and Fish said it was very successful with parents and staff members requesting tapes and programming times. He said that they now have a spare edit suite as a rack-up in case existing equipment is not able to be used, and he indicated that there is a new show in the lineup called "Got It Got It Need It Got It." That show highlights collectors of all sorts every Saturday at 7:30 p.m. He told Krey that he has been working on quarterly budget reports that will be directed to her in the next couple of days. Guttadauro asked Fish to explain his usage report on programming and television shows. Fish went through the numbers and explained what they meant. He also said he would try to revamp the report so that it was a little more easily read. TCI: Noe said that the management group in the San Jose office was changing and that the company has just completed 67 transfers of cable systems in the Bay Area. These include acquisitions from other cable companies. She said TCI would develop a South Bay Region from Sunnyvale to Milpitas, which would include San Jose, Los Gatos, Saratoga, Cupertino, and that she would also be responsible for the Santa Cruz and Monterey Peninsula areas. She said TCI is trying to get general managers back to local systems. In addition, she said TC1 in March celebrated its one year anniversary of the company's on-time guarantee. This refers to installation appointments and she said that TCI hit more than 99 percent of the guarantee time. Tsui asked Noe to expand a bit on her report and questioned some of the numbers as they related to penetration in Cupertino. Noe said that the report has been expanded and she would have to get back to the commissioners on some of the questions raised. She also said the turnaround time was very difficult to have the report available at the beginning of each month because she did not receive figures and numbers until the end of the prior month. She suggested that the report would be mailed as soon as it was ready and it could be included for the commission's next month packet. The commission did not have a problem with receiving reports at a later time, as long as the reporting was regular and consistent. City of Cupertino: Krey told commissioners she has received a number of complaints from the North Point Condominium development. This is as a result of having her name and phone number in the homeowners' association newsletter. Most of the complaints dealt with installation problems and technical problems. She said she has been in contact with TCi's customer service manager Bruce Dinger and he is taking care of each individual problem as it arises. The major problem at North Point is that installation was not done very well to begin with and TCI officials say that the entire system will, of course, be ripped out when the new system is put in within the next 28 months. In the meantime, residential problems are being taken care of as they are reported and commissioners should be aware of that if they get any phone calls. Krey also told members that The City Channel is working on a presentation station in the city council chambers and this will include computer interface with video projectors, a telestrator, and equipment that will allow stalTand audience members to make visual presentations to the city council. She said she and Don Brown attended a meeting at De Anza earlier in the week with President Martha Kanter, and the new Dean of Telecommunications, Willie R-itchard, and the Director of Marketing, "Ferri O'Conner. She indicated that the meeting was called to share information about the public access channel and to update the De Anza officials about the history of the channel and the current requirements of the TCI franchise agreement. Finally. Krey informed the commissioners that the city's annual CREST Awards ceremony would be held May 16 at 7 p.m. and invited everyone to attend. She also said she would put on their agenda in May consideration of canceling one of the meetings in the summer, noting that the July meeting was scheduled for July 3. ADJOURNMENT Rodwick made a motion to adjourn the meeting at 9:10 p.m.; "Tsui seconded and the motion passed unanimously. The next regular meeting is May 1, 1996. ATTEST: APPROVED Cty e ' i Cl rk Ch erson Telecommunications Commission Regular Meeting ® May 1, 1996 MINUTES CALL TO ORDER T he meeting was called to order at 7:00 p.m. by Chairman Mike Wincn. ROLL CALL Present: L.T. Guttadauro, Bill Mannion, Ernest Tsui,Mike Wincn Absent: Paul Rodwick Staff: Donna Krey, Laura Newman De Anza College: Ron Fish Guests: Karen Burnett, FUHSD; Haney Barnett,CUSD; Linda Grodt and Don Yaeger APPROVAL OF APRIL 3, 1996 MINUTES L.T. Guttadauro made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodtt told the commission that she had entered three .Silicon Kids shows in the children's category for the upcoming BACE awards and all three were chosen as finalists. One of the three shows is also a finalist in the community event category. Donna Krey told the commission members that if anyone wanted to attend the awards ceremony on May 10, there is money available in the conference and meeting budget. She also suggested that the educational channel may be interested in Grodt's programs. Don Yaeger said he had one finalist in the docudrania category for the BACE awards. Written: Krey distributed copies of the Coastal Access Community Newsletter as well as the Alliance for Community Media newsletter. NEW BUSINESS Update on telecommunication programs in schools: This item was taken out of order. Karen Burnett of the Fremont Union High School District and Harvey Barnett of the Cupertino Union School District were introduced to the commissioners. Burnett distributed a memo on Cupertino Educational Television and explained her job at the school district as coordinator of information services, which includes overseeing Cupertino's new educational access channel, Ch. 63, which has been on the air since February 8, 1996. Sunnyvale also has an educational access channel, and Burnett said the district would eventually like both cable television channels available to all students within the district. Recently, Channei 63 has been showing local programming on Tuesday and Wednesday from 4 to 8 p.m., including the FUHSD foundation recognition dinner program, a Homestead High School program produced by its students, and a series on the AIDS symposium which was held a few months ago. Burnett distributed an information packet about Sunnyvale's Channel 28 and said she would like to do the same thing for Channel 63. TCI has given permission to use Cable in the Classroom programming in Cupertino. Barnett said the elementary school district is not involved in either of the educational channels formally, however, they were in on earlier discussions. Because the elementary school district serves six cities, they were concerned about equal access for each of the schools within the district. Currently, there are no resources available to support being involved with the educational channels, said Barnett. His position is Director of Technology and he is encouraging teachers to use an interactive multimedia set of news stories daily that come across the cable system and are stored on the school's hard drive. TCI provided the cable modem for free. There are six. stories daily that include text video graphics, easy to edit by teachers, kids can see it, and provides video links. This is mainly being promoted for grades 4 through 8. fie said Collins School in Cupertino is not wired for cable because its cable drop is more than 150 feet from the pole. TCI said they would install the drop for a one time installation fee of$4,500. Krev said she will look at the new franchise agreement, which has a list of all of the schools that will be wired, and will get back to Barnett. She will also provide a copy of the franchise agreement to Burnett. All of the schools have been wired for video cable and this means that each classroom can access the cable network. There is also a potential for cable broadcasting from within the school. Kennedy Junior High School has had a video production class for the past five years, and they regularly broadcast student-produced videos over the system. Tsui asked Barnett what he would like to see happen in the future. Barnett said: 1) Enhance home to school communication; 2) promote interactive learning at home through television; and 3) have the ability to broadcast to all of the school sites. He said they still have the ability with the county's ITSF system but the charges for that service became exorbitant, as well as the fact that the district has a very extensive videotape library. Ron Fish offered to provide tapes of the little league games held at Wilson Park to be shown on 0 Channel 63 as well as a list of crews that would be available for assisting with any video projects. He also offered the use of De Anza's access studios. Burnett added her district's future visions: the idea of media literacy, including training and learning and practicing,which would match up students with real life experiences. OLD BUSINESS Discussion of educational grant guidelines: Tsui said the commission wants to assist the school districts with their long-term goals. It was suggested that each district add its goals to the grant guidelines. After discussion, the following changes were suggested to be made to the grant application: Add "and video" following telecommunications in the first paragraph of page 1; delete ''new and" in number 1 on page 1; add the goals as outlined by the school districts; delete the second sentence of the second paragraph under "Manageriient of Awarded Grants" on page 2; delete the last three sentences of the third paragraph under "Management of Awarded Grants" on page 2; and delete the second sentence of the last paragraph on page 4. Guttadauro made a motion to have one commissioner involved in reviewing school grant applications to the district; Tsui seconded; and the motion passed unanimously. Guttadauro made a motion to accept the revised educational grant. guidelines and application form; Mannion seconded and the motion passed unanimously. Review of public access grant guidelines: This item was continued to the next meeting. Review of Channel 26 promotional activities and consideration of allocation: Krey said she talked to Kathi Noe of TCI about funding some of the costs of the relocation of Channel 26. TCI has agreed to fund two newspaper ads to run in the Cupertino Courier for six weeks, at a cost of a little more than $1,000. The commission still has money available in its budget and Krey suggested paying for the costs of the promotional T-shirts or the re-design of the banner. Guttadauro made a motion to approve the purchase of 72. T-shirts at the cost of $650; Mannion seconded and the motion passed unanimously. Discussion of telecommunication experts presentation: This item was continued to the next meeting. ® NEW BUSINESS Discussion of question/answer fact sheet: This item was continued to the next meeting. Krey will write an article about TCl's rate increase for the June Cupertino Scene. Consideration to cancel one meeting in the summer: Guttadauro made a motion to cancel the regular meeting of the commission July 3, 1996; Mannion seconded and the motion passed unanimously. Review of city ordinance on TV, radio aerials: Krey explained that the planning department is currently working on this ordinance and would like input from the commission. Tsui. and Wincn offered to read the ordinance and report back to the commission at the next meeting. TCL The March report was included in the packet for the commission's review. City of Cupertino: Krey informed the commissioners that the annual CREST awards ceremony will be held May 16. The City Channel will be taping the ceremony and will replay it the middle of June. Krey also told the members that Pac Bell is applying for a cable franchise in the city of San Jose and would like to have the agreement signed within the next month. Because they are asking for a cable franchise agreement,they will be required to pay a franchise fee of 5 percent. De Anza College: Fish distributed copies of his report. He said his assistant's hours have been cut back and work has been hectic for him. Fish and Mannion had lunch with a couple of people from the Cupertino Courier and they discussed the possibility of doing a Cupertino Courier news show. ® ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:34 p.m.; "Tsui seconded and the motion passed unanimously. The next regular meeting is June 5, 1996. ATTEST: APPROVED: City Clerk Cha* erson Telecommunications Commission Regular Meeting June 5, 1996 MINUTES CALL.TO ORDER The meeting was called to order at 7:00 p.m. by Chairman Mike Wincn. ROLL, CALL. Present: L.T. Guttadauro,Bill Mannion, Paul Rodwick, Ernest Tsui, Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish Guests: Linda Grodt and Tony Kinkela APPROVAL OF MAY 1, 1996 MINUTES L.T. Guttadauro made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt told the commission that she had completed the Silicon Kids show for ® which she had received a grant from the commission. She also told the group that she won best children's show and best community event at the recent BACE Awards ceremony and passed around photographs of the event. The commission congratulated her for doing a good job. Written: Donna Krey passed around a document which the City of San Jose put together about the state of the information superhighway, as well as mail inserts from TCI which had to do with the rate increase. OLD BUSINESS Review of public access grant guidelines: Paul Rodwick reviewed the grant guidelines using Bill Mannion's suggested changes and concurred with them. Krey said the changes will be made by her office and brought to the August meeting for adoption. Discussion of question/answer fact sheet: Mannion said he put together this list of questions after having read various articles on telecommunications. He had previously suggested that these questions could be used for in-depth articles in the Cupertino Scene. Rodwick said he thought a brochure about frequently asked questions was what the commission was going to work on. Krey said she would be happy to choose a pertinent telecommunications issue and write about it in the Cupertino Scene. She will do a story about Pac Bell's entrance into the cable market for the July Scene. Tsui suggested she solicit questions from the public via the Scene Sound (off cards. Discussion of telecommunication experts presentation: Mannion described his vision of the experts presentation. He said a moderator would be helpful and had someone in mind for that position. He also said it would be a good opportunity for Fish and the access channel to record the event for broadcast on the access channel. Mannion said he would volunteer as producer and will put together a timeline and budget to present to the commission at the August meeting. Krey suggested the focus be a strictly local one, with input from service providers in the Cupertino area. Discussion of commission timeline for projects: Wincn discussed the timeline he provided for the commission's review. He said the Cupertino Scene article dates needed to be changed as well as the cable information program. Rodwick suggested the Scene article be placed on the agenda every month for discussion. Wincn pointed out the Far West Regional conference to be held in October and suggested that if anyone was interested in attending to let Krey know as soon as possible. Mannion volunteered to attend. Kre • said the fact sheet schedule should be an agenda item for the September meeting. The group concurred. Newman will update the commissioners on the city's web site. Rodwick and Tsui expressed their belief that the web site would create an ideal opportunity to distribute information about telecommunications in the city. NEW BUSINESS Consideration of public access grant proposal from Tony Kinkela: Rodwick said he looked over this grant proposal and found it to be well produced, within the guidelines, and about the best expressed grant proposal that has been seen up to this point. The grant amount was discussed. In the past, no more than $250 has been granted. Krey said the current budget would allow for more than that. Tony Kinkela explained that part of the funding would be used to build a desk that would then be donated to the access studio. The desk would be provided and retrofitted by Channel 36 and would fit four people and have holes for TV monitors. Mannion made a motion to approve the grant as submitted for$300; Tsui seconded and the motion passed unanimously. Consideration of educational grant proposals: Two grant proposals were submitted--one from the Cupertino Union School .District (CUSD) and one from the Fremont Union High School District (FUHSD)--for a total of$20,000 ($10,000 per district). Guttadauro askeJ if private schools were eligible for grants funding. Krey expressed doubt, but said she would check to make sure. Guttadauro said he would be in favor of waiting to distribute some of the funds until the question had been answered, and then giving private schools an opportunity to apply, if they were eligible. Tsui mentioned concerns about the FUHSD proposal not being specific enough. Other members said the districts were only making funding available to individual schools applying for grants, and once reviewed, those grants would have to contain specifics. Krey reminded commissioners that one member would be involved in the districts' review process. Rodwick made a motion to approve both grants as submitted and use funding from this .fiscal year (1995-96) and next fiscal year (1996-97) to satisfy the grant requests; Mamuon seconded and the motion passed 3 to 2 with commissioners Guttadauro and Tsui voting no. Report on city ordinance for TV, radio aerials: Krey thanked Wincn and Tsui for their review and report on this ordinance and said she has forwarded the information on to the planner who is working on the ordinance. She said ine planning commission will look at the ordinance in approximately six weeks. De Anza College: Fish distributed copies of his monthly report, which included a copy of a letter from CEEF thanking him for videotaping its recent Oil Baron's Ball fund-raiser. .He also showed the commissioners a clock he ordered for $1 as a promotional product. He also distributed new Channel 26 T-shirts to each members. He reported Little League game videotaping is very successful. TCL The April report was distributed in the packet. City of Cupertino: Krey .reported back to the commission that handbill permits cost $75 and allow someone to distribute flyers door-to-door. She also said that De Anza College has not signed the agreement between the city and the college in which the college states it will continue to run the public access channel, and until the agreement is signed, the city's annual payment of $83,000 will not be made. The i 996 CREST awards will be re-broadcast beginning June 1.9 at 7 p.m. on The City Channel. ADJOURNMENT Rodwick made a motion to adjourn the meeting at 9:00 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: - -__ _- _ City Clerk ✓ Ch erson City ®f Cupertino NOTICE OF CANCELLATION Notice is Hereby Given that the regular meeting of the Cupertino Telecommunications Commission scheduled for Wednesday, July 3, 1996, has been canceled due to lack of business. The next regular meeting is scheduled for Wednesday, August 7, 1996 at 7 p.m. & l fZ' 9� Date Donna Krey Public Information Officer 10300 Torre Avenue,Cupertino,California (408)777-3200 Telecommunications Commission Regular Meeting August 7, 1996 MINUTES CALL. TO ORDER The meeting was called to order at 7:00 p.m. by Chairman Mike V►'incn. ROLL CALL Present: Bill Mannion,Ernest Tsui, Mike Wincn Absent: L.T. Guttadauro; Paul Rodwick Staff: Donna Krey, .Laura Newman D.. Anza College: Ron Fish TCI: Kathi Noe, Sedric Spencer; Rochelle Guests: Linda Grodt; Greg Berkin, Gor%:on Hom APPROVAL, OF.TUNE 5, 1996 MINUTES Bill Mannion made a motion to approve the minutes as written; Ernest Tsui seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt told the commission that she had completed the second part of the Silicon Kids show for which she had received a grant from the commission. She also informed the commission of the recent death of Bill Lauer, a long-time produce;at De Anza College. Kathi Noe introduced Sedric Spencer, government affairs manager, who will be assisting Kathi, and Rochelle Guillen,Kathi's administrative assistant. Written: Doima Krey pointed out the information she included in the commission's packet from the recent NATO.A conference she attended in Portland. She asked the members to read it over carefully and let her know if there are any questions or comments. The information will be discussed at a future meeting. Krey also distributed a copy of a letter from The Better Part thanking the commission for the grant it received. OLD BUSINESS Review and approval of public access grant guidelines: The public access grant guidelines were discussed by the commission. The following corrections were made: Number 3 under Completion of Project, "Any equipment purchased with Grant Money must be turned over to the Public Access Director at De Anza College" will be deleted. Mannion made a motion to delete item number 3 from Completion of Project and to renumber 4 to 3; Tsui seconded and the motion passed unanimously. Mannion made a motion to accept the guidelines as corrected; Tsui seconded and the motion passed unanimously. Tsui made a motion to amend the grant guidelines by deleting the second bullet under the Eligibility category and keeping the 18 years of age or older, and striking the word and; Mannion seconded and the motion passed unanimously. Amended copies of the guidelines will be copied and distributed. Discussion of questions/answer fact sheet: This item was continued to the next meeting. Discussion of telecommunication experts presentation: Mannion's draft of a proposed telecommunications presentation was discussed. He wanted to know if there was any input from the other. commissioners. Wincn said he had nothing to add. Greg Berkin of Intel was introjuced to the commission, and Mannion explained that he had volunteered to be the moderator of th%= presentation. Krey said the first thing to do was to come up with a topic and focus it to benefit the citizens and businesses of Cupertino. One suggestion was to have the industry people talk about the services they can provide. A videotape could be made for broadcast on The City Channel and the public access channel. The moderator could give an overview of current telecommunications. The timeframe would be two hours. Mannion said he would like to put together a steering committee. Krey suggested that a letter be sent out at some point to people in the industry to find out who would be interested in participating in this proiect. Mannion volunteered to draft the letter, and Krey said she would talk with Mannion about the steering committee and a budget. The commission agreed that a weekday morning would be the best way to present the information.. Krey said she would check with the Quinlan Center about the availability of a room for a date in January or February, 1997. Mannion will bring a revised format of the outline to the next meeting for review. Discussion of commission timeline for projects: Wincn said the Publication item will be continued because the format is still being discussed. He wanted to know if the Cupertino Scene Article should be modified. The commission discussed several ideas for future articles. A suggested topic for an article in the next Cupertino Scene was the proposed teieeommunications ordinance. Another topic suggested w&i the siting of aerial towers in the city limits. He will change the Cable Info Program to Panel Discussion. NEW BUSINESS ® Consideration of public access grant proposals from: (1) Croation American Cultural Assoc., and (2) Alex Guberman: Wincn reviewed the Croation American Cultural Assoc. grant proposal and said there was no timeline or budget attached to the request. After some discussion, Mannion made a motion to deny the grant proposal of the Croation American Cultural Assoc.; Tsui seconded and the motion passed unanimously. Krey said a letter will be sent explaining why the commission denied the grant request. Wincn reviewed the grant proposal from Alex Guberman and said there was no timeline included, but a budget was attached. Krey said the request was for $250 but the grant did not include a breakdown of the costs. She reminded the commission that a new budget year has begun and the annual grant campaign is scheduled for October 15. Mannion made a motion to request Alex Guberman to provide a specific budget and timeline, as well as use an updated grants proposal, and re- submit it by the October 15 deadline; Tsui seconded and the motion passed unanimously. De Anza College: Fish distributed copies of his monthly report. He pointed out that the installation of equipment in Edit suite "C3" has been completed. He said the access channel entered 40 productions in the Western Access video competition. He attended the Alliance for Community Media conference in Washington. DC and said that Don Yaeger received a first place award fir On The Move. He also stated that there are some new promotional videos which are being aired before the start of each broadcast day to inform viewers about the shows that are coming up. Fish said because the agreement between De Anza College and the city of Cupertino has riot been signed, he will only be able to operate the TV center for approximately one more month. Krey told the commission that De Anza has had the agreement since January. The city has called the college asking about the status of the agreement. The college has had an accountant looking at past records of 40 transactions between the city and the college. Krey said until the agreement is signed, no money will be sent to the college. She said she will call Willie Pritchard to find out what the status of the agreement is and will then inform Fish what the response is. TCI: Wincn informed Noe about a problem 1_.; experienced when trying to inform TCI of a technical glitch on HBO. He called TCI and reached a CSR, who told him that the supervisor would be put on the line in a minute. He said he waited on hold for 15 minutes and nobody came back on the line. He redialed and discovered that the CSR had gone on a break and did not tell anyone about the caller waiting on the line. He expressed his disappointment with the way his problem was handled. Noe apologized and assured him she would look into it. Mannion asked Noe if the rebuild is still on target, and she said it is (21 months to go). I le Aso expressed his appreciation for the assistance he received for his upcoming tour of the TCI-Denver facilities. City of Cupertino: Krey told the commission that the departments of public works and community development as well as a legal consultant are working together to come up with a proposed umbrella telecommunications ordinance. Included in this ordinance will be the cable television franchise agreement as well as the cellular tower ordinance. The ordinance will also include procedures for the personal communication systems companies, telephone companies, and other telecommunication service providers who wish to do business in the city. She will present it to the commission for review and input as soon as it is ready, possibly within the next six months. ADJOURNMENT Mannion made a motion to adjourn the meeting at 8:40 p.m.; Tsui seconded and the motion passed unanimously. The next regular meeting is September 4, 1996. ATTEST: APPROVED: City Clerk D� �c ( Chai erson Telecommunications Commission Regular Meeting September 4, 1996 MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by Chairman Mike Wincn. ROLL CALL Present: L.T. Guttadauro, Paul Rodwick (arrived 7:09 p.m.), Bill Manp;---,, Ernest Tsui (arrived 7:12 p.m.), Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish Guests: Linda Grodt, Gordon Horn APPROVAL OF AUGUST 7, 1996 MINUTES Bill Mannion made a motion to approve the minutes as written; L.T. Guttadauro seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt distri"Med a press release about the Silicon Kids show, which the commission had provided a grant for her to produce. Written: There was none. OLD BUSINESS Discussion of question/answer.fact sheet: This item was postponed to a future date. Discussion of telecommunication experts presentation: Krey referred to the summary of the steering committee meeting in the commissioners' packet, and said there was a good chance that the Cupertino Rotary Club would co-sponsor the event. Rotary Club members include community leaders, businessmen, educators, residents, and people who are very involved in Cupertino. Attendance averages approximately 100 people per meeting. John Statton, executive director of the Chamber of Commerce, participated in the steering committee meeting. He is also in charge of putting together programs for Rotary meetings. He will discuss the request with the Rotary board as well as the Chamber board. Krey said the panel would consist of TCL Pac Bell, Netscape and CityNet representatives. The other component of the panel would include a vendors' fair, a marketplace for telecommunication businesses. This would allow everyone in the local telecommunications field to participate, even if they were not on the panel. Greg Berkin will still act as moderator of the event. Once John Statton receives approval. a date will be picked for sonmetime in February 1997. Mannion volunteered to h, the logistics person for the day before and the day of the event. The event will also be videotaped and made available in the Cupertino Library and will be shown on the access channels. Rodwick made a motion that the steering committee: continue working as outlined: Guttadauro seconded and the motion passed unanimously. Discussion of commission timeline for projects: Wincn said the item about the question/answer fact sheet will be moved to February 1997, The Far West Regional conference is scheduled for Oct. 17 and 18. Also,. the annual report to ccuncil is scheduled to be discussed at the November 6 commission meeting. Wincn would like the commissioners to think about what they would like to .include in the report. The timeline will r:;_tlect the presentation of the report to the council 161lowing the telecommunication experts presentation. S NEW BUSINESS Grants campaign: Rodwick recapped last year's procedures for the annual grants campaign--a poster was created and was put in the access studio and he attended a producers' meeting to inform them about the grants campaign. Rodwick said a PSA would be very helpful as well. Fish said he will schedule a producers' meeting for Sept. 25 at 7 p.m. in the television center. Krev said she would include an article in the October Cupertino Scene about the acce..- channel grants. Fish suggested that a sample grants application from a previous recipient be available to the producers. Mannion suggested inviting prospective producers to the Sept. 25 meeting. Guttadauro and Mannion volunteered to attend the producers' meeting and will discuss the grants campaign. Guttadauro said he will prepare the information to be presented at the meeting. Rodwick said it might be a good idea to let the producers know who received grant monies over .he past year, including The Better Part, Silicon Kids, On the Move and Tony Kinkela. Fish informed the commission that Mr. Kinkela no longer lived in Cupertino. Krey said she would write him a letter asking how he disbursed the grant money he received. Guttadauro requested that a copy of the commission's budget be included in next month's packet. Telecommunications Ordinance: Krey told tite commission that a draft of a new "umbrella" telecommunications ordinance is in the process of being revised. As soon as it is finished, it will be mailed to the commissioners for discussion at the next meeting. Also included in the ordinance will be the radio and antenna ordinance as well as the cable franchise agreement. Krey distributed copies of the most recent version of the aerial ordinance that the city council will be looking at Sept. 16. TCI: There was no report. City of Cupertino: Krey told the commissioners that the city is working on a web site and that the one Wincn viewed a few months ago contained information that ABAG (Association of Bay Area ® Government) compiled from all the cities. The city's Economic Development Team is hoping to have the content and site finished by Oct. 15. The agreement between the City and De Anza College still has not been signed. Also, The City Channel is a finalist in the upcoming NATOA contest. This is the second year in a row that the government channel has received national honors. Last year it received second place, behind the city of Milwaukee. This year's entry is the election coverage from 1995. Mannion told the commissioners about his visit to TC1-Denver. Wincn said he could not attend the Mayor's breakfast meetings every month and asked if any of the other commissioners would like to attend in his place. It was decided that each commissioner would attend the meeting or a rotating basis. Mannion will attend for the month of September. De Anza College: Fish said that Karen Burnett, from the Fremont Union High School District, has some equipment she would like to donate. He will look into the offer. ADJOURNMENT Rodwick rnade a motion to adjourn the meeting at 8:33 p.m. Guttadauro seconded and the nnotion passed unanimously. The next regular meeting is Oct. 2.. 1996. A'CTEST: APPROVED: Citv Clerk C Apersoii Telecommunications Commission Regular Meeting October 2, 1996 ;MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by Chairman Mike Wincn. ROLL CALL Present: L.T. Guttadauro, Bill Mannion, Ernest Tsui,Mike Wincn Staff. Donna Krey, Laura Newman TCI: Kathi Noe; Sedrick Spencer Guests: Linda Grodt, Leonard Batchelor APPROVAL OF SEPTEMBER 4, 1996 MINUTES L.T. Guttadauro made a motion to approve the minutes as written; Bill Mannion seconded and the motion passed unanimously. COM-NIUNICATIONS Oral: There were none. Written: There were none. OLD BUSINESS Discussion of telecommunication experts presentation: Mannion informed the commission members that February 12, 1997 had been chosen for the telecommunication experts presentation. It will take place at the Quinlan Center from noon to 1:30 p.m. during the regularly scheduled Rotary Club meeting. Panel discussion will run from 12:30 to 1:30 p.m. A crew from De Anza College will videotape the event. The next steering committee meeting will be held on October 10 and at that time there will be discussion about the actual letter that is sent out inviting participants to the event. Krey explained that the idea is to have two hardware representatives (TCI, PacBell) and two software representatives (Netscape and CityNet). Telecommunication businesses in Cupertino will be invited to set up tables around the perimeter of the room and display their products. Discussion of commission timeline for projects: Wincn said he will update the timeline to include the date of Feb. 12 fcr the telecommunications experts presentation. NEW BUSINESS Grants campaign update: Guttadaure reported that he, Mannion and Wincn attended the Sept. 25 De Anza College producers meeting to explain the grants process to the approximately 25 people who were in attendance. The producers were told that applications were available that night for those interested. Krey said she has received one grant request from The Better Part as of tonight's meeting. The deadline is October 15. All grants received by that date will be in the commission' November packet. Krey asked the commission members how they wanted to respond to the letter in their packet from Tony Kinkella. He received a grant from the commission prior to moving to Southern California. As part of his original grant request, he was going to build a special table to be used in one of the studios as part of a new set. Instead, he spent the money in a different way. Guttadauro made a motion. to write Kinkella an admonishment letter from the Telecommunications Commission regarding his actions and stressing the importance of living up to the original agreement. Mannion seconded and the motion passed unanimously. Telecommunications Ordinance: Krey asked the commissioners to give her written comments about the ordinance so she could pass them on to Chervi Kershner. the attorney who drafted. it, for her comments. Tsui asked if the commission could see the comments from the attorney and Krey told him she would provide the information in next month's packet. Kathi Noe asked when TCI would be able to get a%:opy of tile ordinance and Krey said she would mail it to her the next day. City of Cupertino: Krey explained to the commissioners that the Legal Services budget part of the "Telecommunications Commission budget was actualiy the city's budget for legal services for telecommunications, which could include anything at all that the city manager wants the attorney to look at. It is a budget over which the commission has no control. The only line items that the commission has any control over are materials and supplies, membership dues, access graa'.s and conference and meetings. Krey told the members that once the .Finance Department gave her rlontilly printouts of the budget, she would include them in the packet. The agreement between De Anza College and the city has still not been signed. Krey told the commissioners about an upcoming telecommunications workshop which will be held on Nov. 7 in Palo Alto. The workshop is sponsored by California Association of Public Information Officials (CAPIO). She distributed copies of the brochure describing the workshop and asked that any members who wanted to attend the workshop let her know as soon as possible. Krey said she talked with Harvey Barnett of the Cupertino Union School District and he has sent out applications for the grant money that the commission gave to the district. Applications are due rack: to him in mid-October. He will then make copies of all the applications he receives from the different teachers and send them to his committee, which includes Tsui, for evaluation and return to him. He will make the final decision on who will receive the grant monies. He is expecting to get all the applications to everyone by the end of October. Paul Rodwick has resigned from the commission due to travel for his job. Krey said the recruitment of a new member will take place in December when the other commissions will also be recruiting new members. De Anza College: There was no report due to the absence of Ron Fish. TCL: Noe said TC1 has a new regional general manager, located in San Jose, and his name is Carl Badger. He has 30 years of cable experience. She said the region now has 4570,000 customers, which is as big as some TCI divisions. The general manager in San Jose is Dave Walton. She would like to bring him to a future meeting to introduce him to the commissioners. The South Bay office is in Santa Clara and has nine franchises. The general manager position is in the process of being filled. In Santa Cruz and Monterey there are general manager positions as well. She will provide an organizational chart as soon as it becomes available. SB 610 was just passed by the state legislature. This bill addresses late fees and how soon late tees can be collected. Noe said TCI will not be imposing its administrative fee as soon as .has been done in the past. The billing system will require some major massaging. Krey said the bill states that late fees cannot be imposed before 35 days after the last date of the service period. The bill also set the tee of$4.75 as a reasonable amount. Noe also said she will have someone from ]'Cl at the next meeting to discuss technical issues. ADJOURNMENT -Tsui made a motion to adjourn the meeting at 8:25 p.m.; Mannion seconded and the motion passed unanimously. The next regular meeting is Nov. 6, 1996. A"1`TI?>S'1': '; _ APPRO . ty Clerk C'ha e'rson Ci Telecommunications Commission Regular Meeting Feb. a, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7:03) p.m. ROLL CALL Commissioners Present: Salvatore Algeri, L.T. Guttadauro, Bill Mannion, Ernest Tsui, Mike Winen Staff. Donna Krey, Laura Newman De Anza College: Ron Fish,Gordon Hom TCI: Kathi Noe, Dave Walton Guests: Linda Grodt, Steve Toler APPROVAL OF DECEMBER 4, 1996 MINUTES Bill Mannion made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. COMMUNICATIONS: Oral: None. !Written: Donna Krey distributed a brochure she received from the Alliance for Community Media. She also distributed a copy of a newspaper clipping from Multichannel News about further layoffs being weighed by TCI and an access producer charged with obscenity. An updated copy of Mannion's acronyms of telecommunication terminology was also distributed. NEW BUSINESS Introduction of Steve Toler, network specialist for the city of Cupertino, with an update on the city's technology plan: This item was taken out of order. Steve Toler told the commissioners that the city's website will be ready in the next 60 days, and he wanted this commission and the library commission to beta test it prior to making it available to the public. He distributed "tips" for web page development for commissioners wanting to include information about their boards. Each commission will be given an area on the site to put out information about the things they are doing, such as goals and objectives, current special projects, members' names, etc. Toler asked that one member of the commission be appointed as the contact person for web page development. He will let the commissioners know when the beta test site is operational. The commissioners thanked him for his presentation. OLD BUSINESS Update on telecommunication panel discussion: Mannion reported that all of the speakers are set for the Feb. 12 event. Publicity for the event has been placed on CityNet, as well as a public service announcement on Channel 38A, and notices in the January and February Cupertino Scene. The San Jose Mercury JVews should be publishing an article in its local section Thursday. The Courier is sending a reporter. Krey said that each panelist was scheduled to speak. for 15 minutes, and if there's time at the end,there may be a question and answer session. Reservations for each commissioner had been made. Guttadauro asked what time the commissioners should arrive and was told 11:45 a.m.. Mannion said a dress rehearsal will take place the day before the event, and that Fish will be taping the event for broadcast at a later date. Review of public access producer agreement: Guttadauro reported that he sent copies of the guidelines for community programming and the public access producer agreement to each of the commissioners. Changes were made to the document which he put in an outline form as "old" and "new" for the benefit of the commissioners. Krey will provide final copies of the document for review at the next meeting. Fish said he would like to see a line added to Exhibit C that allows for the name of the show to be included on the form. He said this would help him locate the information faster since he would know all of the shows' names. The commissioners agreed with him and suggested that he ask the college's attorney if this addition could be made. Tsui voiced a concern about Section. 11 of the producer agreement, Hold Harmless and Indemnification, saying that the telecommunications commission was not specifically named. Krey said she will check with the city attorney to see if the commission needs to be named or if it is covered under the city of Cupertino. He also said Exhibit A lists only three criteria where there should be four, as decided by the commission at a previous meeting. NEW BUSINESS Introduction of Dave Walton, general manager of San Jose TCI systems: Dave Walton. told the commission that he has now been on the job for nine months and will be assuming more of an active role with this group. He extended an invitation to the commission to take a tour of TCI's operations in San Jose, and said all of the company's field operations would be relocated. Kathi Noe will be handling more technical matters, but urged, the commissioners to contact her if they had any questions. 1997. Work Plan: Chairperson Tsui requested this item be placed on the agenda and asked the commissioners to consider what they would like to do as part of its 1997 work plan. The timeline Wincn provided on a monthly basis was well received and the commission asked that he continue to provide updates for the packet_ As far as what kind of a project the commission would like to work on for 1997, it was decided that this matter would be discussed at the next meeting in order to allow for evaluating the Feb. 12 panel discussion. The commission also requested that a status report be provided by each of the education grant recipients at its next meeting. Krey said she will invite Karen Burnett and Harvey Barnett to present this information at.the March meeting. Maintenance of De Anza access facility: .Nlannion distributed copies of a timeline of events and some correspondence which occurred at the De Anza access facility regarding safety issues. Wincn made a motion to have Mannion draft a letter to Martha Kanter, president of De Anza College, informing her about concerns the telecommunications commission had about the safety issues not being addressed in a timely fashion, and asking Krey to edit it and have the chairperson sign it and forward it, Tsui seconded and the motion was passed unanimously. City of Cupertino: Krey informed the commission that its annual report was accepted by the city council at its January 6 meeting. A new projector, new lights and new equipment are being installed in the council chambers and will be up and operable soon. Tsui reported on the mayor's breakfast he attended in January. The next meeting will be held Feb. 20 and Guttadauro volunteered to attend and report back. Krey reminded the commissioners that the annual commissioners' dinner was to be held this Friday,Feb. 7. De Anza College: Fish told the commission there are 27 entries for the upcoming BACE awards. He also talked about two new access shows: "Sports Rap," a call-in show, and "What's Up With That?" Both producers have been through the access training program. Mannion told the commission that KNCV-11 will be coming to the access studio to tape "The Better Part"for a segment called"Hometown Heroes." TCI: Noe asked the commission members not to share TCI subscriber reports, since the information may be useful to competitors. She extended an apology regarding the new channel line-up cards. She said they had to be reprinted due to the printer's error and this was the reason for the cards not being sent out in a timely fashion. ADJOURNMENT Mannion made a motion to adjourn the meeting at 8:50 p.m.; Wincn seconded and the motion passed unanimously. The next regular meeting is March 5, 1997. ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting Dec. 4, 1996 MINUTES CALL TO ORDER The meeting was called to order by Chairman Mike Wincn at 7:63 p.m. ROLL CALL Commissioners Present: L.T. Guttadauro, Bill Mannion, Ernest Tsui (arrived 7:16 p.m.), Mike Wincn Staff: Donna`trey, Laura Newman De Anza College: Ron Fish,Gordon Hom TCI: Kathi Noe Guests: Linda Grodt, Michael O'Quinn APPROVAL OF NOVEMBER 6, 1996 MINUTES Guttadauro made a motion to approve the minutes as written; Mannion seconded and the motion passed unanimously. I:OMMUNICATIONS Oral: Gordon Hom expressed his concern that new producers were not being accommodated at the TV center because the city and the college have not yet signed the agreement that would result in regular payments to De Anza. Krey said both parties were anxious to reach agreement and were working toward that end. Written: Mannion reviewed his report on the Far West Conference; Krey made note of a letter from Harvey Barnett from the Cupertino Union School District regarding educational grants. OLD BUSINESS Review of public access producer agreement: Commis<�,ners agreed that the document needs updating. Guttadauro volunteered to go over it in detail and to suomit his comments via e-mail to Fish. Other commissioners also will provide any feedback they wish. Exhibits B and C will be included in the next meeting packet. Telecommunications Ordinance update: Krey thanked the commissioners for their input on the city's ordinance and said that the document had generated interest from TCI, Pacific Bell, AT&T and the Public Utilities Commission. The city will review this input from industry representatives and consider revisions in the ordinance. She said several internal meetings among staff members were planned to thoroughly go over the ordinance. Update on telecommunications panel discussion: Mannion informed the board that steady progress was being made in the coordination of the Feb. 12 event. He said two companies had expressed interest in displaying materials at the luncheon, and that a table would be set up for all businesses wishing to bring information about their companies. He said there were commitments from TCI, Pacific opBell and Netscape to participate, but the subcommittee was waiting for individual names from each. Noe requested that a formal letter with all details about the event be sent to TCI. Mannion also told the commissicn that he would make a PSA slide for the public access channel; Krey said the event 1995-2001 TELECOM . COMMISSION MINUTES 2 of 4 would also be publicized on the City Channel, in addition to news releases sent to local media and the Cupertino Scene. Discussion of commission timeline for projects: Commissioners agreed to continue with the present format of the timeline. NEW BUSINESS Review of annual report to the City Council: Wincn distributed a proposed report to the council. Commissioners made minor changes, including these additions: reviewed and commented on Telecommunications Ordinance; reviewed producer agreement. 'Wincn agreed to make the changes and send the revised copy to Krey, who will prepare it for the council's agenda on Jen. 6. Tsui made a motion to accept the report with those amendments; Guttadauro seconded and the motion passed unanimously. Cancellation of January meeting: Because the next meeting would fall on Jan. 1, commissioners agreed to cancel the meeting. Guttadauro made the motion; Mannion seconded and it passed unanimously. Report from TCI: Noe told commissioners the company is restructuring and some positions may be shifted. She said new channel lineup cards would be mailed shortly, prior to channel changes effective Jan. 1. Krey distributed a letter from TCI outlining the new additions and deletions in Cupertino. Nee said customers should be encouraged to write to TCI with any comments about the changes. She also asked that Dave Walton, TCI regional manager for the South Bay, be added to February's agenda. Winen related problems he had with Cinemax at home. Report from the City: Krey said the January issue of the Scene would include information about the channel changes, along with the TCI address where people could write. She also said an article about the new law regarding late fees would be included. Krey provided an update on the city's web site, saying that requests for proposals had gone out to service providers and that the site was expected to be up in March. The city's MIS person, Steve Toler, will be invited to provide more information at the February meeting. Krey told commissioners the city received the second access payment from TCI and that the Mayor's State of the City address is planned Jan. 30. Report from De Anza: Fish said there were 17 finalists in the WAVE awards and five first- place winners. He said 25 tapes would be submitted for the BACE awards. Taping of the city's Town Hall meeting went well, he said, with TCI on hand to help coordinate the effort. Fish said the TV Center would be closed from Dec. 23 to Jan. 1. Election of new commission officers: Commissioners expressed their thanks and congratulations to Wincn for the excellent job he did as 1996 chairman. Guttadauro then made a motion to elect Tsui as chairman for 1997; Mannion seconded and the motion passed unanimously. Guttadauro made a motion to elect Mannion as vice chairrn,xn; Tsui seconded and the motion passed unanimously. ADJOURNMENT Mannion made a motion to adjourn at 9 p.m. to Feb. 5, 1997; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVE City Clerk Chairman ___ 9 Telecommunications Commission Regular Meeting November 6. 1996 MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by Chairman Mike Wincn. ROLL CALL Present: L.T. Guttadauro, Bill Mannion, Ernest Tsui, Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish, Gordon Hom Guests: Ron Moore, Cupertino Senior TV Productions; Ruth Moore, Cupertino Senior TV Productions; Linda Grodt; Chuck Johnson,Cupertino Senior TV Productions APPROVAL OF OCTOBER 2, 1996 MINUTES L.T. Guttadauro made a motion to approve the minutes as written; Bill Marmion seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt informed the commission that she had been contacted by a student at Lynbrook High School who wanted to write an article for the school's newspaper about her access program, Silicon Kids. She also told the commission that she was a finalist in the recent WAVE Awards but was not informed about the award until after the event occurred. Also, she will be premiering a new Silicon Kids show featuring the De Anza College Pow Wow and the California History Center. Written: Donna Krey distributed a newsletter from the Alliance for Community Media highlighting the recent conference. OLD ;BUSINESS Telecommunications Ordinance update: : Krey thanked the commissioners for their input on the telecommunications ordinance. The city manager is currently reviewing the ordinance, prior to it being finalized. Krey said she would like to present it to the City Council at its Nov. 18 meeting. The commissioners will receive a copy of the ordinance following its adoption. Discussion of telecommunication experts presentation: Mann.ion told the comrnissioriers that he had visited the Quinlan Center recently and did a walk-through of thr room where the Feb. 12 presentation will be held. At the Oct. 10 steering conunittee meeting, it was decided that one long table will be set up in the back of the room for businesses wishing to display information. Krey said she will definitely have an article about the event in a future Cupertino Scene. Discussion of commission timeline for projects: The next project the commission has listed on its timeline is the annual report to the city council. Wincn will provide an outline for review by the commissioners at the next meeting. NEW BUSINESS Introduction of Dave Walton,General Manager for San Jose area TCI systems: This item was continued to the next meeting. Review and approval of grants: The commissioners reviewed the requests :for grants for the following: a) Cupertino Senior TV Productions; b) David Cain. and c) Igor Ushomirsky. • v The request from the Cupertino Senior TV Productions was for a celebration of The Netter Part's 500th show. The budget presented was for food and beverages which, commissioners said is not what the grant money is for. The grant money is to be used by producers in order to produce television shows that will benefit the Cupertino community. Guttadauro made a motion to have the Cupertino Senior TV Productions reapply so the commission can assess where the money is going to be spent, Mannion seconded and the motion passed unanimously. Krey reminded the Senior TV Productions group that they have until the 15th of each month to submit a grant request. The request from Igor Ushomirsky was for $250 for production of the show Reflection. Mannion made a motion. to approve the grant for $250. Tsui seconded and the motion passed unanimously. The request from David Cain was for $250 for production of the show- Real Estate ,watters. Guttadauro made a motion to approve the grant for $250; Mannion seconded and the motion passed unanimously. Report on Far West Conference: Mannion thanked the commission for funding his trip to the recent Far West Conference. Some of the sessions he attended were "Franchise renewal on transfers after the 1996 Act;" "Open video systems;" "Set design tips;" "Creative editing techniques;" and "Marketing 101 for Public Access Centers." Wincn asked Mannion to summarize the points that he got out of the conference to be included in the next packet. Review of producer agreement and possible update: The commission discussed updating the access producer agreement and Fish said that some updates had already been made. The commission requested current copies of the agreement which they will individually look over and discuss at the next meeting. There was some discussion about a public access show produced by Los Altos access. Commissioner Mannion expressed concern about the content of the show. Wincn emphasized the commission's lack of control because of First Amendment rights. Guttadauro suggested a copy of the revised producers agreement be sent to the Los Altos access people with a suggestion that the agreement might be something they could use. De Anza College: Fish told the commission there were 16 finalists in the WAVE Awards and five first place awards. The agreement between De Anza College and the City of Cupertino still has not been signed, but the college has agreed to keep the TV center running. He said there has been a lot of interest expressed by producers for grant money. He has distributed several applications. Public access will be producing the Nov. 20 Town Hall meeting at the Quinlan Center. City of Cupertino: Krey reported that The City Channel is working on a series of five promos for the Cupertino Library, running about three minutes each, making it a 15-minute program as well as individual promos. The other project in the works is designing a presentation table for the council chamber which will allow for presentations which use computer graphics and video. Krey said anyone who wants to give a presentation will be asked to provide the videotape in advance. This will allow time to check the videos for technical quality. AD.101URNM1;JNT Tsui made a motion to adjourn the meeting at 8:40 p.m.; Guttadauro seconded and the motion passed unanimously. The next regular n-it_etirg is Dec. 4, 1996. ATTEST: APPROVED: ANIL City ('Jerk Cha ` erson EM City ®f Cupertino NOTICE OF CANCELLATION Notice'is Hereby Given that the regular meeting of the Cupertino Telecommunications Commission scheduled for Wednesday, January, 1, 1997, has been canceled due to lack of business. The next regular meeting is scheduled for Wednesday, February S, 1997 at 7 p.m. Date Donna Krey Public Information Officer Telecommunications Commission Regular Meeting March 5, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7:04 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro (arrived 7:09 p.m.), Bill Mannion, Ernest Tsui, Mike Winen Staff: Donna Krey, Laura Newman TCI: Kathi Noe De Aiiza College: Ron Fish Guests: Karen Burnett, Fremont Union High School District, Ronald Moore, The Better part, Raul Dedrickson, Gordon Rom APPROVAL OF FEB. 5, 1997 MINUTES Bill Mannion made a motion to approve the minutes as written; Sal Algeri seconded and the motion passed unanimously. ,. COMMUNICATIONS Oral: Members of the audience introduced themselves to the commissioners. Written: There was none. NEW BUSINESS Mid-year report from CUSD and FUHSD on educational grants: This item was taken out of order. Karen Burnett, from the Fremont Union High School District, said one of her jobs with the district is to oversee the educational television channels. She distributed a copy of the Cupertino Educational Television Grant 1996-97 Mid-Year Report and an updated budget proposal for 1996-97. Burnett said that not all of the goals have been achieved, however, progress is being, made. She said that each of the three high school's in Cupertino have some kind of rnedia or video course, which is a big change from this time last year. Each of the schools 'ias expended its grant funds. The money was used to buy some automated playback equipment some equipment for the schools. Monta Vista bought a camera. Homestead has purchased background music and is in the process of buying a titter, and Cupertino bought some of their editing equipment. The money was divided equally among the schools. Cupertino Union School District is providing some of the money to help fund the automated playback systems, which is one of the areas Burnett and Harvey Barnett have worked on together. She said some of the things still to be done are to establish a program schedule, advertise to the community, develop operating procedures and guidelines for Channel 63f95, move equipment to the permanent. location on the Cupertino High School campus, and provide more equipment and learning opportunities for students. Guttadauro reminded the commissioners that there were private and parochial schools in the city, which also should be eligible to receive grant money. The commission thanked Burnett for her report. Harvey Barnett, from the Cupertino Union School District, will make his presentation at the April meeting. OLD BUSINESS Review of the Telecommunications Panel Discussion. The Cupertino Courier did not publish a story about the event. Wincn said he would like some feedback from the Rotary Club to see whether they would want to hold this type of event again. Krey said the event worked well as a Rotary Club program. The four panelists were well prepared, and the moderator did an excellent job keeping the event moving. Mannion has edited the program and used the view foils on the videotape. He says there are just a couple of things that need to be done with the help of Ron Fish and then it will be ready to be shown on Channel 26. Fish said he would E-mail all of the commission members when the program will be scheduled for Channel 26. Krey said that overall the event was successful. Everybody worked hard and did a good job. She thanked Bill for all his help in coordinating the event. Tsui said that the credits should include the steering committee members. 1997 Work Plan: Guttadauro said he would like to see the commission stay involved in the Visions and Voices training which was held last weekend. He was the spokesperson for the high tech portion of the training, which may involve making this commission a little more active in community action programs and programming. One suggestion was to try to include members in a City stewardship role. He would like to foster this concept by staying cia top of specific actions for the telecommunications commission. Krey suggested that each commission member choose two or three goals. The following are some of the ideas that were discussed: improve publicity of the public access channel, create a liaison member from the commission to meet with other cities and discuss telecommunication .issues, production of public access videos focusing on public safety, local news, annual report, and a community education event in 1998, and special award to an outstanding producer. Guttadauro made a motion to accept the goals as outlined for 1997, keeping the ongoing goals from 1996; Wincn seconded and the motion passed unanimously. Following is the 1997 work plan: 1) Ongoing: grants (educational and public access), web site information; 2) Telecommunication liaison with other cities--(Wincn); 3) Promotion/awareness of access channel--(A I geri); 4) Produce videotapes -- a) stewardship--(Guttadauro); b) local news; c) public safety; d) annual report (Mannion); 5) Community Education Event (1998): and 5) Special award for access producers. Wincn volunteered to put together a draft schedule for 1997, which will include the ongoing goals from 1996 and the new goals for 1997, as well as the commission member who is assigned a particular goal. These goals will become part of each meeting agenda. The draft will be provided to the commissioners for review at the next meeting. NEW BUSINESS Review of grant application from The Better Part: This item was taken out of order. Tsui told Ronald Moore that the commission supported The Better Part because it is such an excellent show. Moore informed the commissioners that The Better fart is requesting a $250 grant to ensure the success of the celebration of its 500"' show. Krey suggested that the commission could grant one-third of the budget that has been allotted for promotion, which is $150, with the understanding that this money would be used only for promotion. The commission could also give $100 for the use of the Porta-pak. The total amount. for the grant would be $250. The commissioners requested The Better Pare submit an amended budget with the: promotion section Broken down and showing $150 for videotapes, etc. Wincn made a motion that the commission accept the grant contingent upon an amended budget being provided; Tsui seconded and the motion passed. Krey said she would present the grant to the city council as soon as she receives the amended budget. ® OLD BUSI1tiESS Update on De Anza Access Facility maintenance: Krey reminded the commissioners that at its prior meeting it was decided that the commission send a letter to Martha Kanter, president of De Anza College, complaining about the access facility and some of its safety problems. Kanter received the letter prior to it being finalized and she called the city manager to discuss it with him. He in turn talked with Krey about it and asked hc to contact Kanter, which she did. Kanter contacted Willie Pritchard who then contacted. Krey regarding the concerns outlined in the draft letter. He told Krey that some temporary work has been done to try and alleviate the situation during the rainy season. The work includes blocking off various pipes so the water flows in different directions and doesn't drain into the facility. They've also installea Dome sump-pumps by the fire exit doors. These are activated when a certain amount of rainfall is measured. According to John Schultz, the facility manager, the ground has to be completely dry before any kind of permanent fix can be attempted. The project is scheduled for spring or summer. Krey said Pritchard also told her of the frustrations he also has had in his dealings with Mr. Schultz. He told her that if the work is not completed in spring or summer, the commission should send a letter directly to Schultz at the district office, with a copy sent to both Kanter and Pritchard. Mannion suggested that Fish inform the commission about the progress of the repair work during his monthiy reports. He said .he would be happy to do that. It was decided that if Fish has no progress to report by the June meeting, the commission will send a letter to Schultz reminding him of the understanding. Wincn said he would put a reminder about this on the work plan calendar. Fish told the commissioners that a new light has been installed in Studio A. and works fine. He checks the lights about once or twice a week, and the back-up lights still have not been installed. Raul Dedrickson, a member of The Better Part production team, told the commission that other problems with the lights have been going on for several years. There are four floodlights that are used during taping and all of the lights are supposed to have screens on them. One of the lights had no screen and Dedrickson told someone in the access studio about it and it was disconnected. He said that two weeks ago, the lamp had been re-connected. He says it is very dangerous not to have a screen on all four of the floodlights. He suggested that a tag be attached to each screen indicating the danger of removing a screen. The commission asked Fish to call Musson Theatrical Co. and get a replacement screen, and to disconnect the lamp until the replacement screen arrives. Mannion suggested that these kinds of problems be brought up at the producers' meetings. Review of public access producer agreement: The commissioners reviewed a corrected public access producer agreement as well as a list of the revisions, which Guttadauro provided. Fish said he could not find Exhibit A where it was changed from three criteria to four. Guttadauro made a motion to add the fourth criteria from Section 9.1.4 .from the producer agreement which states "or has obtained permission from the Public Access Director as evidenced in the attached authorization form" to Section 4.A of Exhibit A; Wincn seconded, and the motion passed by a vote of 4 to 1 (Mannion opposed). After the change has been made to Exhibit A., and as per the commission's request from a couple of meetings ago, a copy will be given to the telecommunications issues liaison, who will take it to the Los Altos facility. The commission will review the public access producer agreement on a yearly basis in order to keep it updated. Selection of Web Site Liaison: Tsui made a motion designating Guttadauro as the commission's web site liaison; Algeri seconded and the motion passed unanimously. De Anza College: Fish reported that De Anza Access volunteered to judge. videos for the Northwest Video Awards. Ile said it is a time-consuming project but well worth it since it provides an opportunity to see what other access stations do. Two of the field cameras have been damaged. The remote was taken to the Quinlan Center and was used to shoot the Telecommunications Forum. Fish's assistant, Bob, will only be able to work three days a week until July due to district rules. The commissioners suggested one option might be to increase another employee's hours in order to cover the two days when Bob will not be working at the studio. Gordon Hom told the commissioners that sharing facilities of Edit B has been working out fine. TCL Kathi Noe said that Dave Walton was sorry he would not make it to the meeting tonight. Mannion asked her if the buildout is on scheutile and she told him there was still 15 months to go. City of Cupertino: Krey reported that she had received TCI's filings for an annual rate increase. She also distributed a copy of an article about four different cities and what their rate increases are going to be. Wincn will assist Krey in reviewing the numbers within the next 90 days. Noe said that Dave Walton volunteered to meet with Wincn and Krey to answer any questions they might have. Krey said she would put an article in the Cupertino Scene about TCI's rate hike. Guttadauro and Mannion requested copies of the current franchise agreement. Krey will send Algeri a copy, too. SWING week will begin the week of March 17. Approximately 450 students, from kindergarten to eighth grade, will participate in the event. Four of the schools will be participating in a game show called "City Jam." Krey said the public is welcome to attend any of the events. A meeting is scheduled March 10 with representatives from De Anza College, Krey and Don Brown to discuss the access channel's money situation. Krey said she will talk about the problems going on at the access operation. Mayor's brealcffast report: Guttadauro attended the February meeting along with the new chairperson of the library commission and the mayor. Mayor Bautista was interested in hearing feedback on the recent teambuilding session. The next breakfast meeting will be held March 19 and Algeri volunteered to attend. ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:17 p.m.; Guttadauro seconded and the motion passed unanimously. The next regular meeting will be held April 2 at 7 p.m. ATTEST: APPROVED: �� = City Clerk Chairperson V Telecommunications Commission Regular Meeting April 2. 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman.Ernest Tsui at 7:00 p.m. ROLL CALL Commissioners present: Sal Algeri, Bill Mannion,Ernest Tsui, Mike Wincn Absent: L.T. Guttadauro Staff: Donna Krey De Anza College: Ron Fish Guests: Haney Barnett, Cupertino Union School District and Linda Grodt APPROVAL OF MAR. 5, 1997 MINUTES Sal Algeri made a motion to approve the minutes as written; Bill Mannion seconded and the motion passed unanimously. COMMUNICATIONS Oral: There was none. Written: Krey gave Wincn a copy of the producer agreement to give to the director of the Los Altos cable channel. She also gassed out a clipping regarding TCFs rate hikes in June. NEW BUSINESS Mid-Year Report From Cupertino Union School District on educational grants by Harvey Barnett: This item was taken out of order. Barnett presented two status reports to the commission, one from Kennedy Junior High School and one from Stevens Creek Elementary School. Both of those schools received educational grant funding through the district, with money made available by the commission. The reports stated that Stevens Creek has implemented a video studio this year and students have produced a weekly TV show since October. They've also started teleclasses. There is a weekly video technology class at Stevens Creek School, set up to help students use the cameras and editing equipment. The school has also ordered a Macintosh video editing edition and cinema package. Both Stevens Creek and Kennedy were awarded $4,500 in grant money. The other $17000 ,.Av,ent to Fremont Union. High School District for the educational channel and Barnett anticipates continuing support between those two districts. A written report from. Kennedy.1unior High stated that the school has three goals which will be furthered by the video grant. Those goals include giving students practical experiences ,vith video media, increasing the knowledge and interaction levels between school and the community, and giving students a strong sense of connection between each other and the school as a whole. There is a plan to purchase a high-quality video camera and two additional hand-held cameras at Kennedy. Barnett showed the commission two videotapes, one from each school, and those videotapes featured special programs that the students had produced. He said that eventually they would like to have some of those shows running on the public access channel, and right now, the roadblocks for that happening include getting parent permission for the youngsters who are showcased in the videos. Also, Barnett said that some of the students' humor might be a little questionable and students also have a tendency to use copyrighted music. which would not be permitted on a community access channel. Currently the videotapes are shown on a closed-circuit system just to the schools and to the students. Mannion suggested that when the students come up with programming that is appropriate for the community access channel, it would be nice to recognize those students and give them as much ® support as possible. Barnett thanked the commission for making the grants avaiiable. He said that often video is overlooked in the schools and the big news is Internet, but all of the schools in the Cupertino Union School Uistrict are wired for cable and data and they do have the capability for a closed-circuit system. He said that they would continue to seek grants from the commission in order to expand the program in the schools with more equipment and teacher support. Tsui told Barnett that the telecommunications commission is interested in sponsoring programs that students might be interested in producing, especially programs that touch on the topics of public safety and cultural diversity. He said that there are several public safety issues, including traffic around Kennedy Junior High school, that may be of interest to some of the students. Barnett said that the district does have a diversity action plan which tries to help students see diversity through instruction and mentioned that this topic could be a subject for a student videotape. The commission thanked Barnett for providing the report. OLD BUSINESS 1997 Project Timeline: Wincn reviewed the project timeline with commissioners. lie indicated that producer meetings were scheduled each month and asked Fish to come up with solid dates for those. He said he will add to the timelir^ a maintenance report in the month of June. Commissioners with other solid dates for projects ar, activities should contact Wincn so that he can plug those into the timeline. Telecommunication liaison with other cities: Wincn produced a list of cities and contacts in the telecommunications field in three counties. He said he would notify those people on his list and let them know what the Cupertino Telecommunications Commission was doing. Krey asked if he intended to contact city administrators or just telecommunications commissions. She said the Cupertino board's goal was to work with commissioners in surrounding cities and suggested that Wincn start with Los Altos. She said she would provide additional ;Information about local telecommunication commissions that were not on the list. Promotion/awareness of access channel: Algeri mentioned a few ideas that he had to help promote Channel 26. He suggested the program guide be more available throughout the community. Also, there should be electronic information placed on the web and notices in the Cupertino Scene on where to pick up the program guides. He said that the access channel may also be promoted through a poster or a slogan contest, and he said he would like to begin the promotional campaign by receiving as much input as possible, and then developing a plan and finally implementing that plan. Krey suggested that a good portion of one meeting should be devoted to one or two of the commission's goals to ensure that adequate discussion take place. Promotion and awareness of the access channel might make a good topic for one of the upcoming meetings, she said. Production of videotapes: Mannion informed the commission that on the topic of stewardship The Better Part had followed up the city's cultural richness training with interviews of the Public Dialogue Consortium people and Michael Chang and the tape was available to be viewed. Tsui talked about the public safety videotape telling commissioners that he had brought the subject up with the chairman of the Public Safety Commission, and that commission will also discuss the idea. On the topic of a local news videotape, Mannion suggested the Cupertino Courier editor might be involved in something like that. Fish suggested the college's newspaper I.,a Voz, which is now producing news of De Anza, may also be interested in producing a community news program, and the commission discussed how to get crews together to do that type of programming. Fish said ile would speak to the Adlkh people at the college. Krey also said that the grants campaign could focus on specific ideas for IF programs that access producers could supply. Commissioners will make a cmistructive effort to get volunteers together who might be interested in producing some of those types o? programs. Community education event: Wincn suggested that the commission WOUId probably not have time to develop a full-blown community education event on the scale of this year's. Krey agreed and said she would continue to put in articles each month in the Cupertino Scene and that the commissioners might want to focus on the new special award for an access producer program and let the community education event ride for awhile. Special award for access producer: Mannion said he was interested in getting student work recognized and perhaps working with Fish on corning up with potential candidates for the award. Krey suggested that there was a need for criteria and Mannion and Algeri agreed to work together to develop a list of criteria for the award by the next meeting. The commissioners agreed at the next meeting to focus on three of the goals and specifically use those as main topics of discussion. Those are promotion and awareness, public safety and the Npecial award for the access producer. Those will be italicized on the agenda so that people know they will be the main topics of conversation. Report from TCL There was none. City of Cupertino: Krey informed the commission about the 1997 CREST Awards and invited everyone to attend on May 15. She also told commissioners that she and Wincn were in the process of reviewing TCI's 1240 forms, which propose a rate increase June 1. Krey also told commissioners that the contract with De Anza College was still in the college's hand and the city was waiting for a final draft. Algeri reported on the Mayor's breakfast and said that Mayor Bautista described the city's diversity training and told those in attendance that the process would continue. He also talked about the city encouraging Apple Computer to bring a sales office to Cupertino. Wincn will attend the next Mayor's breakfast. De Anza College: Fish said that he has not been accepting any new producers because of the lack of Funding. He said that more than half of the current producers have completed and signed the new producer agreement, and he told commissioners that he has ordered a new screen to go over the light that was mentioned at the last ineeting. He's also updated all of the slides on Channel 26. He ® said he's been spending a lot of time on maintenance during the final's break because there is not much engineering support. He told commissioners that Gordon Hom, :the TV director for the educational channel, is no longer with the college, and he said that the emergency lights have been repaired and all emergency lights are installed in Studio A. Bill Mannion mentioned The Better Part's celebration on April 18. ADJOURNMENT Wincn made a motion to adjourn the meeting at 9:00 p.m.; Mannion seconded and the motion passed unanimously. The next regular meeting will be held May 7 at 7 p.m. ATTEST: APPROVED- City p Cit Clerk Chairperson Telecommunications Commission Regular Meeting May 7, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7:00 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro,Bill Mannion, Ernest Tsui, Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish Guest: Linda Grodt APPROVAL OF APR.2, 1997 MINUTES Bill Mannion made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt informed the commission that her show "Silicon Kids" is a finalist in six categories for the upcoming BALE Awards. These finalists were chosen from three Silicon Kids shows. She has two finalists in the Children's event, which she has won the last four years, and she has two finalists in the Community event, which she has won ti c: _ast three years. Also, she entered a new category called"Intro, Promo or PSA." She has two finalists in this category as well. All three of the shows she entered were taped in Cupertino. I hey include Cupertino's 40`h birthday party celebration, the De Anza College Indian Pow Wow and a segment on the California History Center, which is located on the campus of De Anza College. The commission wished her well in her efforts to win some more awards. Written: Donna Krey distributed a copy of The Community .11lfedia Revieii1, which is the newsletter for the Alliance for Community Media. She also passed out flyers on the upcoming international conference for the same group, :which will be held in Milwaukee. Wisconsin. Ron Fish said lie will be attending this conference and will bring back any written materials he feels would be of interest to the commission. Krey told the commissioners that if any of them would like �,') attend this conference to please contact her as soon as possible. OLD BUSINESS 1997 project timeline: Wincn said Fish gave him a date for the next producers' meeting, scheduled for June 5 from 7 to 8 p.m.. and added this to the timeline. He asked the other commissioners it:they needed to change any of the dates for their assignments. L.T. Guttadauro asked that the item regarding the coding with Steve Toler be moved to the June meeting. Tsui asked about putting a date in for the annual educational grant application. Krey agreed that the date for mailing out the forms to potential grant applicants should be put on the timeline, which would be at the beginning of the budget year (July 1). The deadline for returning the applications would be September 30 and should also be placed on the timeline. Guttadauro would like to have a more general discussion as to who would qualify for the grants. This will be placed on the agenda for the neat meeting. s J Telecommunication liaison with other cities: Wincn told the commission that he had recently sent a copy of the revised producers agreement to the city of Los Altos and would report back to the group at the next meeting. Production of videotapes: Annual report: Manion asked the other commissioners .for their thoughts about who should be the commission's on-air spokesperson for the annual report. They all agreed that the chairperson,Tsui, should be the one. Public safety: Tsui said he met with Chuck Pickett, the chairperson of the Public Safety Commission, and asked him to come up with some key issues for public safety so that producers who express an interest in doing a public safety show can be referred to the Public Safety Commission. Pickett informed Tsui that he had five topics that he planned to present to the safety commission: neighborhood watch, disaster preparedness, youth safety, including bicycle training, babysitter training, use of 9-1-1, drug safety and clean air. The commissioners questioned Fish about how to find a producer to produce a show on one of these topics. Fish said producers usually want to produce their own ideas. Mannion said Dorothy Stevens of The Better Part volunteered to interview the Public Safety Commission members. Krey suggested that this could be a topic at the June producers' meeting. Tsui said he would call Chuck Pickett to see if there is any interest by public safety commissioners to produce a show using one of the five topics listed. Krey told Tsui she thought she had a phone number for a sergeant in the sheriff's video department. Tsui said he will contact him. Tsui asked if the public safety videotape production on the agenda also included the cultural richness that had been discussed at a previous meeting. an future agendas, it will be placed next to the public safety videotape production. The commissioners thought it would be a good idea to contact councilmember Michael Chang and ask for his assistance in finding someone from the Chinese community who might be interested in producing a show on cultural richness. Promotion/- rareness of access channel: Krey pointed out the information Sal Algeri provided for inclusion in the packet. Algeri explained that he felt these ideas could benefit the access channel by way of promoting it in different arenas. He said one of the problems is that most of the community doesn't know about the public access guide and that it would be helpful to place it at specific locations, such as the library, the community center and TC1. Fish said he has made arrangements with the Los Altos access channel to produce a two-month guide, which he will make available at the same locations as The City Channel's guide. Krey will be sure to include this information as well as any press releases she receives prior to the deadline, in the next Cupertino Scene. Another idea is to have the guide available on the commission's web page. Algeri's next suggestion was to hold a poster contest in the schools and have the winners appear on television. Krey said she liked the idea, however, the school districts would probably not want to participate in another poster contest, since there already have been several contests sponsored by various city groups. In fact, the most recent contest was one which the Fine: Arts Commission requested as a celebration of Cupertino's Cherry Blossom Festival. Many of the teachers already have planned their yearly curriculum. She said she would like to see the banner once again hanging across Stevens Creek Boulevard as had previously been done. It was hanging across Lie street for several months and really was a good way to promote the access channel. Fish said the banner would have to be replaced due to wear and tear and to include more timely information. Fish will look into the cost of replacing the banner and report back to the commissioners as soon as he obtains that information. Krey suggested the banner could promote the newly created "Special Award for an access producer. Guttadauro made a suggestion that each member of the committee visit the access channel at least once a year. Mannion recommended that besides visiting De Anza's access channel that the commission members also visit West Valley College's access channel. Algeri said he will summarize this discussion as a guideline of what was just discussed. Web page update: Guttadauro asked the commissioners what they would like to sce included oil the web page. Fish said he will check with Los Altos access to see what is listed on its web page. Some of the commissioners said names and pictures of each commissioner should be included, as well as the telCCOlntllunl cat lons policy, goals for 1997 and the anneal report from last year. Also, Guttadauro said he will ask Steve Toler how much space will be allocated to each commission. If there is room, the commissioners suggested that the grants application process be included, too. Special award for access producer: Krey said she will find out when De Anza Co'lege will hold its Open House. The commissioners felt this would be a good event to coincide with the presentation of the special award for an access producer. The commissioners liked the information provided in their packet from Algeri and 1\-tannion. Krey said the criteria seemed to cover everything and was a very good guide for,judging. She said one plaque i'or the recipient to keep was sufficient, and the recipient's picture could be placed in the De Ariza TV studio for everyone to see. The commission wanted to make sure as many people as possible submitted the nomination forms for a special award for an access producer. However, Krey said she didn't think the general public would submit many nominations. Also discussed was whether or not relatives should be excluded from submitting a nomination. Krey said she had some comments regarding the proposed nomination form. Tsui suggested Krey re-writc the form and e-mail it to each of the commission members. Algeri suggested that the criteria from the previous page should be incorporated in the nomination form. The other commissioners said there should be a time limit spelled out in the nomination form that reflected only programming shown/made during the past year would be eligible. Krey said she will make the corrections and send a revised nomination form to the commissioners prior to the next meeting. Mannion wanted to know what the make-up of the subcommittee would be. Krey stated there would be two commissioners, Ron Fish and perhaps a couple of people from the community that the subcommittee wanted to appoint, such as another access producer. NEW BUSINESS RACE Awards Ceremony: Krey said this item was placed on the agenda at the request of Mannion. He wanted to urge the other commissioners to attend the annual BACE awards ceremony, which is scheduled for May 30 at the Newark Hilton Hotel from 6 to 10 p.m. Krey told the commissioners that if any of them were going to attend the event they should save their receipts in order to receive reimbursement from the city. Manion suggested that at least one of the commissioners should attend this event. City of Cupertino: Krey informed the commissioners that TCI was not present at the meeting due to a strike by its union employees which began at 3:30 p.m. that afternoon. She was assured that TCI will work.on minimizing customer interruptions. She said the city sent a letter to TC1, signed by the city manager, citing certain expectations for the re-build. A meeting had been requested by TCI for the end of May. She reminded the commissioners that the annual CREST Awards ceremony was scheduled for May 15 at 7 p.m, at the Quinlan Community Center, and they were all invited to attend. Krey said the agreement between Lac Anza College and the city hz;d finally been crafted and would be presented to council fog final approval at its May 19`' meeting. Mannion told the commissioners that The Batter Part's April 18 celebration. was a big success. He also said he saw a disturbing program produced by the L.os Altos access channel, which had been discussed previously. He requested that this item be placed on the agenda for the next nm°:.eting in order to discuss the matter a little more in depth, De Anza College: Fish reported that all of the producers except three have signed the newly revised producer's agreement. Vie said he has installed a new screen for the light in the studio as requested by The Better Part. There are 15 finalists for the. upcoming BACE awards, and Fish urged the commissioners to attend the ceremony on May 30. -1e also said he is considering producing a live" web-based TV show through "The Palace." The district is installing Ethernet into the studio, and he will begin the program as soon as this is completed. Report from TCt: There was none. AD30URI®iMEN T Mannion made a motion to adjourn the meeting at 9:00 p.m.; Wincn seconded and the motion passed unanimously. The ne t regular meeting will be held.tune 4, 1997 at 7 P.M. ATTEST: APPROVED: f City Clerk Chairperson Telecommunications Commission Regular Meeting June 4, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7:00 p.m. ROLL CALL Commissioners present: Bill Mannion, Ernest Tsui, Mike Wincn Commissioners absent: Sal Algeri, L.T. Guttadauro Staff: Donna Krey,Laura Newman De Anza College: Ron Fish TCI: Dave Walton Guests: Linda Grodt, Sandra Beard APPROVAL OF MAY 7, 1997 MINUTES Mike Wincn made a motion to approve the minutes as written, Bill Mannion seconded and the motion passed unanir._ously. COMMUNICATIONS Oral: Linda Grodt showed the commissioners her two first-place trophies, which she received at the recent BALE Awards. The awards were for Best Intro�PSA/Promo of a Show and Best Community Event. She said she has now won the Best Community Event four years in a row. She also distributed a copy of a congratulatory letter she received :from Senator Tom Campbell. Grodt thanked Ron Fish for paying for her guest's dinner ticket. Written: There was none. NEW BUSIi'oiESS De Anza College: This item was taken out of order. Ron Fish told the commission that the access producers received four first-place awards at the BACE Awards ceremony. lie said the web page for the Cupertino Community Television is undergoing repairs, and it is hoped to be finished by the next meeting. Fish informed the commissioners that his assistant, Bob, had been laid off until July 1. Bob is not a permanent employee and may not work more than 180 days per year. Fish said he will work without a replacement until Bob can return to work. The June 5 producer meeting had to be cancelled due to lack of attendance. He will schedule another producer meeting and inform Wincn of the date so it can be added to the project timeline. OLD BUSINESS Update on maintenance of access facility: Fish told the commission that the emergency lights are now functioning. The flooding problem in Studio B has not yet been resolved. but Plant Services has a plan to repair the problem. Fish said he met with Willie Pritchard and the flooding problem was discussed as well as a plan to fix it. The commissioners asked Fish to provide them with a copy of the repair plan. If by the end of summer the problem is not resolved, the commissioners is would discuss sending a letter to De Anza.College strongly urging the repairs to be made. 1997. project timeline: Donna Krey told the commissioners she had spoken with Karen Burnett regarding the educational grants. and Burnett said the teachers return to school in August. and it would make sense for the applications to be tent out at the beginning cif September. 'The end of November would be when the completed applications were due. Wincn said he will change the date from Sept. 15 to Nov. 30 on the timeline. Telecommunication liaison with other cities: Wincn told the commission that he had sent a copy of the De Anza Access Producer Agreement to Daphne Fuller at the city of Los Altos. Fie recently found out she had left her position and apparently did not forward a copy of the agreement to the access producer at Foothill College. He contacted .Marilyn Ackerman, the access producer at Foothill College, and told her he would send her a copy of De Anza's agreement. She said she would provide a copy of Foothill's agreement to :him as well. Ackerman also said the two agreements sounded very similar, which should help both facilities deal with retain types of programming. Wincn said he had not had time to contact any other local cities and he will report back to the commission at its next meeting. Production of videotapes: Public safety/cultural richness: Tsui said he talked to Chuck Pickett, the chairperson of the Public Safety Commission, who gave him three topics the commission was interested in pursuing. These are: neighborhood watch programs, disaster preparedness, and schools focused on crime prevention. Krey told the commissioners that Marie Moore would be a good. in-house resource for the disaster preparedness video. Tsui said Pickett would ask the public safety commission if it wanted to produce any of the videos and report back to Tsui. Tsui also said he would like to attend the next producers' meeting to try and find producers for any or all of the videos. Tsui reported that he and L. T. Guttadauro met with Councilmen,"cr Michael Chang and Professor Marquita Byrd to discuss the cultural richness video. He said Byrd had some good ideas and as a result of the meeting. she submitted a grant application to help with the costs of producing, the videos. Web Page Update: Krey informed the commissioners that Steve Toler, the city's Manager of Information Technology, has accepted a position with the City of Foster City. His last day at Cupertino is Friday, June 6. He has been busy hooking everyone up to the Internet prior to his departure. The commission's web page will have to be put on hold until a replacement is hired. Special award for access producers: Krey asked the commissioners if they had any changes they wanted to make to the nomination form for the newly created Cupertino Outstanding Producer Award. Two minor corrections were suggested under the "Judging Criteria". Wincn made a motion to accept the changes as presented; Mannion seconded and the motion passed unanimously. The commissioners would like the form corrected as soon as possible in order to have it ready for distribution.at the next producers'meeting. NEW BUSINESS Consideration of grant requests: Sandra Beard described her grant request for. $250 for an access show called "Inside Art." She said she came up with the idea as a way to educate the community about the arts. She has completed editing one show and is working on a second show, which she hopes to have available at the end of August. Wincn made a motion to approve the grant as submitted; Mannion seconded and the motion passed unanimously. Tsui explained that the grant request by Marquita Byrd came about following the meeting between Michael Chang, Guttadauro, Byrd and himself. Byrd would like to produce four shows on the subject of cultural richness. After some discussion, Mannion made a motion to approve the grant with a request for an interim report; Wincn seconded and the motion passed unanimously. Tsui said lie and Guttadauro will report back to the commission on the progress of the videos. Discussion of obscene/indecent broadcasts: Mannion had requested this be placed on the agenda at the last meeting. He was unhappy about a particular show he saw on the access channel and ® felt the commission should do something about it. lie asked Dave Walton of TCI what they did with ® certain types of programming. Walton told Mannion that the issue of obscene and indecent programming was very difficult to prove in court. Ile said that TCi will put these kinds of programs on after 10 p.m. and will also put a disclaimer at the beginning of the show. Krey told the commissioners that a similar problem had corne up once before and the commission asked Fish to do the same thing. She cited a case in Los Gatos that went to court. where the access channel ultimately also did the same thing. TCI Educational Program: Cuttadauro had found information about a new educational program that TCI was promoting an . sent the information to the other commissioners. Tsui asked Walton if lie could oring someone from TCI to a future meeting to explain this educational program, and Walton said he would be happy to do so. Consideration of cancellation of July meeting: Krey explained that the commission usually cancels its July meeting because it falls so close to the 4`h of July holiday. She also told them she would not be present at the July meeting, but they could hold it without her. Mannion made a motion to cancel the July meeting and hold the next regular meeting on August 6; Wincn seconded and the motion passed unanimously. TCI: Walton gave a brief update on the status of TCI's moving the administrative offices and field operations into a new building on 10`' Street in San Jose. He said the new facility is 13,000 square feet,a portion of which will be dedicated to regional training. Wincn passed on a compliment to Walton about a TCI employee who had been very helpful with technical knowledge. City of Cupertino: Krey informed the commissioners that she had received a phone call from Kathi Noe of TCI who said the city of Cupertino would be receiving a letter responding to the city's inquiry about the Cupertino rebuild. The city had sent a letter to TCI requesting a timeline on April 21. To date, no response has been received. She will keep the commissioners informed on this matter. Tsui said he will attend the June Mayor's breakfast. Wincn said he sent e-mail messages to the other commissioners following his attendance at the May Mayor's breakfast. ADJOURNMENT ® Wincn made a motion to adjourn the meeting at 8:45 p.m. to August 6, 1997; Mannion seconded and the motion passed unanimously. ATTEST: APPROVE City Clerk r' Chairperson U City of Cupertino NOTICE OF CA-NCELLA CtON Notice is hereby Given that the regular meeting of the Cupertino Telecommunications Commission scheduled for Wednesday, July 2, 1997, has been canceled due to lack of business. The next regular meeting is scheduled for Wednesday,August 6, 1991 at 7 p.m. i Date Donna Krey Public Information Officer Telecommunications Commission Regular Meeting August 6, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7:G3 p..n. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro, Bill Mannion, Ernest Tsui, Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish TCL Dave Walton Guests: Linda Grodt APPROVAL OF JUNE 4, 1997 MINUTES Mike Wincn made a motion to approve the minutes as written; Bill Mannion seconded and the motion passed unanimously. CO157MUNICATIONS Oral: Linda Grodt told the commissioners that the San Jose Mercury News had a small story in the "Living" section about the RACE Awards she recently won. Written: Krey gave Tsui and Sal Ai_geri invitations from TCI to attend the open house scheduled for Aug. .1.7. The other commissioners received their invitations at their homes. Krey also gave the information packet she received about the @ Home project to Tsui for his review. Tsui said he would like this item placed on the agenda for the next meeting and requested extra packets for the other commissioners from Dave Walton. OLD BUSINESS 1997 project timeline: Wincn said he did not have a date for a producers meeting as yet. Ron. Fish told him he has scheduled a meeting for Aug. 27 at 6 p.m. Wincn said he would make the additions to the timeline. Telecommunication liaison with other cities: Wincn told the commission that he recently changed jobs and doesn't have the time to devote to this particular item as he previously envisioned. Krey suggested the commissioners might want to narrow the focus just to Foothill College and the city of Los Altos for this year. Wincn said he will provide a copy of the Foothill College producer agreement to the other commissioners. Mannion called attention to an article in the packet entitled "FCC modifies indecency rules for access channels." According to this article. Fish does not have any authority over access programs. He went on to say that the commission is made up of volunteer citizens of Cupertino, and there is a paragraph within the Producers Agreement titled community standards and he thinks the commission in a way reflects the community standards. Since the Supreme Court has said it is taking ofT all restraints, he feels the decision needs to be made whether this commission and the Los Altos commission and any other cable advisory commission who represent community standards should have a say in what goes on public access. Aigeri said he would like to see the liaison keep in contact with Ioothill College/Los Altos for the present. Tsui made a motion, to have the commissioner assigned as the telecommunication liaison continue as the liaison and establish a contact with 1-'oothill College and City of t_os Altos; Algeri seconded a.nd the motion passed unanimously. Wincn said he will get the dates for the Los Altos Cable Commission meeting and report back at the next meeting. Production of videotapes: Mannion said he would like the commission to be thinking about the format and content for the annual report for the next meeting. Wincn will pro':ide a copy of last year's annual report to each commissioner via e-mail. Krey informed the commissioners that the grant sent to Marquita Byrd took awhile to reach her because she had moved. The grant was forwarded to her new address. Tsui said he will contact her and make a status report at the next meeting. Promotion/awareness of access channel: Algeri and Mannion discussed two programs, one sponsored by The Better Part, and another potential program about upcoming city elections, as good opportunities to promote the access channel. Algeri said the Courier picked up on the idea before they were able to report to the commission. Discussion on this item was held until later in the agenda. Krey said the commission had previously discussed hanging th:: banner across Stevens Creek Boulevard to promote Channel 26 and asked Fish to find out how much it would cost to do this again. Fish said he had not been able to find out the information but will try to provide it at the next meeting. Wincn asked if the Cupertino Courier had been contacted about publicizing access channel information for free. Linda Grodt said it has become more difficult to get publicity about her shows in the Courier in recent months. Krey said that since there is money available in the materials and supplies budget, the commission might want to consider hutting in a small ad to advertise the channel. She will provide the Couriers ad rates to the commissioners. She will also bring some promotional catalogues to the next meeting for the commissioners to look through. Web Page Update: Guttadauro told the commissioners he had talked to Steve Toler prior to his departure from Cupertino and Steve was able to put some information on the city's web site. Guttadauro also said he talked to .Fish about putting the access channel's program guide on De Anza College's web site. Guttadauro said he has seen the information on the De Anza College web site, which is current. He pointed out that Mannion is the vice-chair, not Wincn, and there are new e-mail addresses for both Guttadauro and Winen. Guttadauro said a link could be established from the city's Telecommunications Commission page to De Anza College's web page. He told Fish that the page looks good. Fish said he wants to add a hit counter to the site. Krey explained to the commissioners that the administrative services director is.in charge of all of the MIS information and she has said that there will not be anything new put on the city's web page until a permanent employee has been hired. In the meantime, all that is being done is maintaining what is already on the site. A consulting firm has been hired to do a job search for the position and it will probably not be until October before anyone is hired. Tim Stone is currently the interim MIS manager. Special award for access producers: Krey distributed copies of the nomination form for the Cupertino Outstanding Producer Award (COPA). She said she has forwarded a bunch of the forms to Fish and also has some in her office. Publicity has included an article in .iuly's Scene and there will be another one in the September issue. Press releases were also ;tent out to the local papers. She said it would be a good idea if someone from the commission could attend the next producers meeting and talk about the award. Update on maintenance of access facility: Fish told the commissioners that the emergency lights continue to function, and the flooding problem in Studio B is being repaired and should be completed by the end of this month. TC1 educational program: Dave Walton provided some information about the .Education, Train;ng & Communications (ETC) program, which Guttadauro had come across on the Internet. He said the ETC project is a learning project in school. home, and workplace that TCI was involved in. `TCi split the ETC division off from the main parent company and made it into a strategic business unit. Walton said the last time he contacted the ETC division he was sent the n, Home information packet. The ETC division purchased CareerTrack last year which is now one of the workplace tools. Walton said ETC is still in a regrouping mode. Ile also said that TCi still has an interest in the project but is not funding it. Guttadauro said he thinks the information should be made available to the school districts. Krey will make copies of the information provided by Walton and forward it to the school district representatives for their information. Mannion suggested that the commission invite one of the teachers from the local school district who attended the "Cable in the Classroom" project at Sparkman. Colorado, to provide a verbal report at a future meeting. Walton said he would see if he could find a teacher from Cupertino who ent through the program. NEW BUSINESS Consideration to amend De Anza producer agreement to include disclaimer requirement and appropriate tinning of shows: This item was placed on the agenda for discussion by the commission in response to complaints about a particular access show. Guttadauro made a motion that the committee, upon receiving a complaint from the community about a particular program, may opt to put a disclaimer on the program and to ask the access director to reschedule the program to a .later time; Mannion seconded and the motion passed unanimously. Fish will advise the commission if and when he receives any complaints. Proposal for Candidates Forum: Mannion distributed copies of a proposal for a Candidates Forum. He said he and Algeri met with Mike DeGive, editor of the Cupertino Courier, to discuss interest in a live call-in show. He thought it would be something the commission might wish to co- sponsor with the Courier. Winc-a asked Krey what.the City Channel covered during an election. Krey told the commissioners that the government channel covers the League of Women Voters Candidates' Forum and the Chamber of Commerce's Candidates' Forum, and runs them on the government channel_ For the past two elections, the government channel has covered a "Meet the Media" event, where the candidates meet two members of the local press who ask them questions. There is no editorial control over the questions. Every year, there is a major election-programming package that is offered. The government channel also covers Election Night returns. This involves people in the control room who receive up-to-the-minute returns, and there are people, such as the city clerk, who stop by the control room and talk about the voting process. She said it has been difficult in. the past to get the candidates to participate in a lot of different events because most of them work fuil- time. In addition, the City Channel also airs two-minute platform speeches from each candidate. W.incn expressed some concern that if a program such as the one proposed by Mannion is produced for the access channel, and there are other similar programs offered on the government channel, the proposed program will get lost. There was some discussion about producing a different type of show for public access. such as one about the voting process, or registering to vote, geared for newly naturalized citizens. Guttadauro made a motion that the commission. not sponsor the proposed call-in show as a mechanism to publicize and promote Channel 26, but to look at some future programming geared to the voting process; Algeri seconded. and the motion passed unanimously. Guttadauro thanked Mannion and Algeri for their hard work and effort. Discussion of separate work session: Tsui told the other commissioners that he felt some meetings may not be productive because there isn't enough time to discuss specific work plans. He suggested either a separate meeting or beginning a meeting 30 minutes early to talk about the commission's 1997 goals. Guttadauro said he would consider attending a separate meeting to focus on one item froth► the commission's goals. Wincn suggested that the commission might want to consider focusing on only one or two achievable goals, not four or five, Guttadauro suggested that there could be a meeting to review the commission's timeline and goals, with a report by the commissioner assigned to a particular item, and discussion Oil what action the commission wants to take. Tsui ,made a motion to have the commission meet 30 minutes prior to its next regularly scheduled meeting to reevaluate the work plan and to try and focus on a fCX%- goals that would be achievable this year; Wincn seconded and the motion passed unanimously. The commission will meet at 6:30 p.m. on September 3, 1997. TCI: Walton said the telephone answering times within 30 seconds are at 75 percent for May and 82 percent for June. They should be at 90 percent. The reason behind the lower level of answering times was due to increased calls because of the rate increase notification and lower staff levels. Improvements are being made. He also said TCI is having an open house on Aug. 17 at its n-w location on 10``' Street near Tully in San Jose. The studio is located there, as .well as the cable store, the administrative office, the drafting and design departments, the training department, the warehouse and field department. The phones are still answered at the Gish Road site and will continue to be answered there for about another year, at:which time the lease will be up. Walton also announced that 'TCI is working with Pacific Bell to manage the transition of San Jose customers back to TCI. There are about 8,000 customers affected by Pac Bell's pullout. City of Cupertino: Krey announced that the Far West conference is scheduled for Oct. 23 through 25 in Albuquerque, New Mexico. She said she doesn't have all of the registration infbrrr�ation at this time but if any commissioner who wants to attend should let her know at the next meeting. Krey said she has been trying to contact Kathi Noe at TCI to get an update on the rebuild, however, Noe has been very busy working on negotiating franchises for other cities. Originally, she had said she wanted to set up a meeting with herself, Valerie Castellano, Don Brown and Krey to talk about the rebuild. According to the most recent message from Noe, TCI has created a separate company that is going to be doing the constructing and handling all of the rebuilds that are required by their franchise agreements. Noe said this separate company would be responsible for everything, but the rebuild itself would be managed locally. Krey said she gave meeting dates and is now waiting for confirmation of the meeting. ® Krey informed the commission that the U.S. Court of Appeals has come out with the final verdict in the Baltimore case, and has decided in favor of the cities, stating that cable franchise fees are part of a cable company's gross revenues. De Anza College: Fish reported that between the hours of I and 4 p.m., Mon. through Fri., there is Stanford programming on the public access channel. He said there will be 27 entries for the annual WAVE Awards. He also said he has ordered a SVHS editing VCR for edit room "B" which will enable producers to use this room with the same capabilities as edit room "A". Fish also said he would be on vacation for the month of October. He told the commission he'll be looking at converting to a DVD format in the future and is now researching equipment. ADJOURNMENT Wincn made a motion to adjourn the meeting at 9:25 p.m.; Mannion seconded and the motion passed unanimously. The next meeting will be Wednesday, September 3, 1997 at 6:30 p.m. ATTEST: .APPROVED: { � - - City Clerk Chairperson 1 Cupertino Telecommunications Commission Regular Adjourned Meeting Sept. 3, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 6:30 p.m. ROLL CALL Commissioners Present: L.T. Guttadauro,Bill Mannion, Sal Algeri and Ernest Tsui. Absent: Mike Wincn Staff. Donna Krey, Laura Newman De Anza College: Icon Fish TCI: Dave Walton,Bruce Dinger Guests: Linda Grodt,Dean Chamberlain REVIEW OF COMMISSION'S 1997 GOALS Telecommunication liaison: Commissioners clarified the scope of this project, agreeing that present liaison activities be confined to the Los Altos sister channel. They indicated they wanted to see a copy of the Los Altos producer agreement and asked Krey to find out when the Los Altos cable board's next meeting would take place. Krey said she would ask Wincn to provide that information. Wincn will continue to act as the liaison and other members voiced interest in attending the Los Altos meetings as well. Mannion made a motion to formalize the goal through the creation of a liaison between the Cupertino Telecommunications Commission and the Los Altos cable board for the purpose of understanding how they conduct business and to offer an open channel of communication. Algeri seconded and the motion passed unanimously. Production of videotapes: Tsui said he was unable to contact Marquita Byrd to find out the status of her project on cultural .richness, but he offered to be the lead on pursuing the project and requesting from her a status report. He said he would ask for a written or verbal report by Oct. 1. He also said the Public Safety Commission has plans for producing a videotape and suggested deleting the public safety videotape from the list of projects. Guttadauro made that motion; Mannion seconded and it passed unanimously. Mannion then moved to consolidate "stewardship" with "cultural richness." Guttadauro seconded and the motion passed with Tsui dissenting. Commissioners also agreed to delete "local news" from the list, saying that was a videotape project that Fish could pursue. For the "annual report" video, Mannion offered to be the lead and said the tape could be played on the access channel, as well as given to the council. Tsui will work with ;vlannion to develop a script for the tape, which will be available to commissioners at the next meeting. Commissioners were asked to e-mail to Tsui their ideas for what accomplishments should be included. Guttadauro made a motion to meet a half-hour early at the October meeting to discuss the annual report. Mannion seconded and the motion passed unanimously. Community education event: Commissioners discussed possible topics for an event in 1998 and agreed to keep this as a goal. This will be agendized for more discussion at the October meeting. Promotion/awareness of access channel. Commissioners agreed this is an ongoing goal. Web page: This, too, is an ongoing goal, commissioners decided. Special award for access producers: Krey said she would make the nomination applications available to a subcommittee, which would meet prior to the next commission meeting. The subcommittee will review all nominations and make a recommendation to the whole board at the October meeting. APPROVAL OF AUGUST 6, 1997 MINUTES Mannion made a motion to approve the minutes as written; Algeri seconded and the motion passed unanimously. COMMUNICATIONS Oral: Dean Chamberlain from The Better Part asked Fish what the status was on the repair of the Toaster in the access facility. Fish reported that three edit suites have broken down and the Toaster is the most serious, because computer repairs take longer than VCR repairs. To fix the other two suites, he stripped the Toaster. This piece of equipment will be repaired as soon as possible. Guttadauro told commissioners he attended TCI's open house event at the new facility, and was very impressed with the operation, noting that the headend will be installed at the beginning of next year. Written: Krey distributed copies of a San Jose Mercury News article regarding the small circle of ownership in the cable industry. OLD BUSINESS 1997 project timeline: There were no changes Promotion/awareness of channel: Krey called commissioners' attention to information she compiled regarding the cost of placing ads in the Cupertino Courier and the cost of purchasing small promotional items, such as magnets, keychains and mugs. Com.,nissioners agreed newspaper ads were not a good use of funds, and decided to pursue the idea of television- shaped magnets, with a "watch Channel 26"message inscribed. Krey said she would provide the magnet design and order the minimum amount (500). Algeri offered to provide input on the design, as well. .Web page update: Guttadauro said the Web page for the access channel has been updated with current information and that he was waiting for the city to fill its vacant MIS position, so that a link could be established from the city's site to the De Anza page. Krey said the city is in the process of recruiting an information technology person, but the position has proved difficult to fill, and it could take a while before someone was hired. At the suggestion of Tsui, Guttadauro offered to look into the San Jose Mercury's television web page to see if listings for the public access channel could be included. NEW BUSINESS Report from City of Cupertino: Krey told commissioners that the city would conduct a community satisfaction survey sometime in the fall and that she hoped there would be questions on it pertaining to viewership of both government and public access channels. She also reported that The City Channel has scheduled a full slate of election programming to be aired during the month of October. Also, a meeting has been scheduled with TCI to discuss plans for the Cupertino rebuild on Wednesday, Oct. 1. a Report from De Anza College: Fish told commissioners he would be on vacation for two weeks beginning Oct. 1. He said a new access Pub Show would begin airing on the channel and that the character inserter (bug) has been ordered and should arrive in three weeks. The scheduled producer meeting was canceled and another meeting will be announced soon; Fish will e-mail members with the date. He also said that repairs to the facility have been made, as the college promised. Tsui asked Fish to e-mail him with a list of repairs "iat have been done, so that he can write to Willie Pritchard thanking him for his attention to the repair work. Report from TCI: Dinger reviewed the company's monthly report, explaining that the call answering time was not up to usual standards because of the volume of calls from residents transferring service from Pacific Bell to TCI in San Jose. Walton told commissioners that he would bring a guest to the October meeting to discuss TCI's all-digital television project. ADJOURNMENT At 8:25 p.m., Guttadauro made a motion to adjourn the meeting to 6:30 p.m., Oct. 1. Mannion seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk ' Chairman Cupertino Telecommunications Commission Regular Adjourned Meeting Oct. 1, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 6:50 p.m. ROLL CALL Commissioners Present: Bill Mannion, Sal Algeri and Ernest Tsui. Absent: L.T. Guttadauro, Mike Wincn Staff. Donna Krey De Anza College: None TCI: Dave Walton, Bruce Dinger,Rod Gotthold Guests: Linda Grodt DISCUSSION OF ANNUAL REPORT VIDEO Mannion and Tsui met and compiled a list of items that they proposed should be included in the videotape. Tsui offered to provide a written annual report summary to the city council, in addition to the tape they will receive. Mannion will write the actual script for the videotape. He said this will be completed by Nov. 1. APPROVAL OF SEPT.3, 1997 MINUTES Algeri made a motion to approve the minutes with one correction concerning Tsui's negative vote on consolidating a category for videotape production; Mannion seconded and the motion passed unanimously. COMMUNICATIONS Oral: There were none. Written: Krey called commissioners' attention to the Los Altos Producer Agreement in their packets. PRESENTATION FROM TCI This item was taken out of order as a courtesy to Rod Gotthold, technical trainer for TCI, who spoke about the company's digital services. He said these new services, which will be available in Cupertino next spring, give TCI customers "control, choice and convenience." The on-screen, menu-driven guide allows subscribers to choose the programs they want to watch. The digital format uses a universal remote and an interactive screen, according to Gotthold. Approximately 40 additional channels, plus a DMX service, are featured. The pay-per-view service will include multiple start times for customer convenience, he said. Gotthold also told commissioners that in areas where these digital services have been tested, there is a high level of customer satisfaction. In answer to a question about technical improvements, he said both picture and sound quality will be better with a digital format. Krey asked if the digital roil-out will affect TC1's schedule for rebuilding the system and was told. it would not. Walton said he would invite commissioners to TCI for a rands-on dernonstration of the digital services as soon as they were made available. OLD BUSINESS 1997 project timeline: There were no changes. Telecommunications liaison with other cities: Mannion said it is the commission's job to enforce the Producer Agreement at De Anza and that this agreement should be consistent with the Los Altos agreement. He again voiced his objection to a particular access program, Showcase 16. Algeri said he thought the programming guidelines in the Producer Agreement were well- defined and unless there were other complaints, he did not wish to make an issue of the program. Krey reminded Mannion of recent court decisions upholding First Amendment rights for public access producers. Commissioners agreed to ask Wincn to compare both the De Anza and Los Altos agreements to see if there are significant areas of difference. Krey will ask Wincn to perform this task and to report back to the commission at the next meeting. Commissioners also agreed to have Krey write a letter to access director Ron Fish, asking him to air the Showcase 16 program after 10 p.m. and to add a serious disclaimer. (Tsui suggested Fish be reminded to provide information about the TV Center repairs to him, as well.) Production of Videotapes: Tsui reported on the "cultural richness/stewardship" project, saying Marquita Byrd is in the process of getting students together for a spring production of four shows on cultural diversity. Mannion suggested a copy of the script for the commission would be useful to have. Tsui said he will try and arrange another meeting with Byrd, Michael Chang and himself to ensure that the project is heading in the right direction. Community Education Event: This item was postponed until a full commission was present. Promotion/awareness of channel: Krey said the Channel 16 promotional magnets have been ordered and should be in by the next meeting. Mannion reported the channel's "bug" is up. Algeri agreed to look into an idea for table tents in restaurants advertising the public access channel. Web page update: There was no report. CODA SUBCOMMITTEE RECOMMENDATION FOR SPECIAL PRODUCER.AWARD Subcommittee members Tsui and Algeri met and reviewed three applications for this award. Their recommendation for the winner will be postponed until the November meeting, when the full commission can vote on the recommendation. NEW BUSINESS UPDATE ON EDUCATIONAL. GRANTS PROGRAM Krey told commissioners she mailed out grant application forms to Suzanne Sanders at the Cupertino Union School District and to Karen Burnett at the Fremont Union High School District. The districts have until Nov. 14 to return proposals, which will be reviewed by the Telecommunications Commission at its December meeting. She said a total of $10,000 is available. In response to an earlier question from a commissioner regarding funds for private schools in the city, Krey referred to a memo in the packet from the city attorney's office. The memo states that the California constitution prohibits public money for support of sectarian schools. Report from City of Cupertino: Krey told commissioners that she and the city manager AML met with representatives from TCI about the company's plans to rebuild the existing cable system with a fiber optic system, as outlined in the franchise agreement. TCI will build the new system, however, it will take about six months longer than expected to complete. The cable company plans to begin with the old Heritage portion of the city, folding that into the existing system. This will be completed by the franchise deadline of June 1998. The rest of the city will be built in increments, with the final phase completed by December 1998. TCI officials wished to amend the franchise agreement to reflect the later deadline. In addition, the company proposed building a 550 MHz system, as opposed to the franchise- required 750 Mhz system, saying the additional bandwidth was not necessary to supply the city with everything it needed. TCI was asked to put both of these amendments in writing and submit them for staff and council review. Krey asked commissioners for their input on these changes and, following a series of technical questions to TCI representatives, members agreed that Tsui and Algeri would meet with TCI for a full discussion of the issues raised. Commissioners will try to have a recommendation for the city by the Oct. 20 council meeting. On another topic, Krey encouraged the commissioners to watch The City Chi nnel during the election season, because a full slate of programming has been prepared for the city council race. Report from De Anza College: There was none. Report from TCI: Dinger reviewed the company's monthly report, explaining that the call answering time was lagging a little because of the volume of calls from residents transferring service from Pacific Bell to TCI in San Jose. ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:05 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: 1 City Clei" 0 Chairman Cupertino Telecommunications Commission Regular Meeting Nov. 5, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7 p.m. ROLL CALL Commissioners Present: Bill Mannion, Sal Algeri,Mike Wincn and Ernest Tsui. Absent:L.T. Guttadauro Staff: Donna Krey De Anza College: Ron Fish TCI: Dave Walton,Bruce Dinger,Valerie Castellana, Kathi Noe Guests: Linda Grodt,Dean Chamberlain APPROVAL OF OCT. 1,1997 MINUTES Algeri made a motion to approve the minutes as written; Mannion seconded and the motion passed unanimously. COMMUNICATIONS Oral: Noe introduced Castellana,director of government affairs for TCI's western region. Grodt told commissioners two of her"Silicon Kids" shows were finalists in the WAVE Awards. Written: Krey called commissioners' attention to a letter she was asked to write to Fish. She said Los Altos Access Director Marilyn Ackerman also received a copy of the letter and felt that the 10 p.m. air time for the show in question, as well as the current "disclaimer," were sufficient in protecting young viewers from the material. Tsui said he believes standards for both access centers should be similar; Mannion said his concern was the use of public funds for such shows; Wincn said the nature of public access was an open forum for all; Algeri said unless there is a public outcry,there isn't much the commission can do,other than what has been done. Krey also circulated the most recent newsletter from the Alliance for Community Media and she read an e-mail message from a resident asking about Pacific Bell's plan for DSL(Digital Subscriber Line) in this area. Krey has responded to the resident; Tsui said he would do further research as well. COMMISSION RECOMMENDATION ON TCI REBUILT) ISSUES This item was taken out of order as a courtesy to Castellana, whose office is based in Walnut Creek. Tsui summarized the commission's recommendations and thanked TCI for taking the time to meet with two of the members. He said the commission's motivation in coming up with a response to TCFs most recent proposal was an interest in what was best for both the city and the cable company. He said the commission didn't want to be caught requiring more cable service in a few years, because of Cupertino's technically advanced population. For that reason, the commission's recommendations include adhering to the franchise-required 750 MHz system and ensuring there is enough spare fiber to support upstream communication in the future. Casteliana told commissioners she was not at the meeting to respond formally. TCI will send proposed written amendments to the franchise agreement by the end of the November. She clarified the reason for the rebuild delay, saying the company wishes to incorporate its @Home service in the design. She also noted the city originally was interested in having bigger nodes and less equipment installed within its boundaries. TCI is discussing these issues internally and Noe assured commissioners that Cupertino's rebuild was getting the "Highest level of visibility in the company." OLD BUSINESS 1997 project timeline: Wincn told commissioners he needed regular updates to make the timeline useful. He proposed e-mailing members each month. The timeline will appear in the December agenda packet, so that work projects can be reviewed. Telecommunications liaison with other cities: Wincn outlined difference;; between the Los Altos producer agreement and the De Anza producer agreement, saying there were only a couple of places where significant differences were evident. He said he didn't think Ike Anza's was missing anything, but Los Altos does not have "volunteer of record" or "office of risk management"forms.Commissioners thanked Wincn for his work on this. Production of Videotapes: Tsui reported that Marquita Byrd would not be able to continue with the cultural richness project due to her son's illness. She will return the grant money. Mannion said he had made contact with Nicol Lea, who seemed eager to pursue the project. He will meet with her, Tsui and Michael Chang to go over details f,,► Nov. 13. Morita Vista High School :has scheduled a meeting on cultural diversity Nov. 12; Kre) suggested footage from that meeting might be used for the video. Mannion prepared a handwritten script for the annual report video, which was used to develop a typed version by Krey. Wincn asked how the video will differ in content and format than what the city council already receives, He aiso wanted to know how the commission could solicit input from the council and if there should be a built-in way to receive feedback. Tsui explained the council also would receive a written report; Krey said one way to discuss commission activities was to send a member to the monthly Mayor's breakfasts. Commissioners agreed the video would be aimed solely at the council, and perhaps PSAs would be developed for the access channel. Mannion and Tsui said they'd like to add information to the script about the educational grants amounts and the commission's role in advancing the cause of high-speed internet service. They will continue to work on the production of the video. Community Education Event: This item will be discussed at the December meeting. Pronmotionlawareness of channel: Krey passed out Channel 26 magnets; Fish will distribute to producers. Weis page update: There was no report. CODA SUBCOMMITTEE RECOMMENDATION FOR SPECIAL PRODUCER AWARD Subcommittee members Tsui and Algeri recommended this year's award be given to Dorothy Stevens, of Cupertino Senior TV Productions. Algeri noted that Linda Grodt also was a finalist, and the decision was very difficult to make. Both Stevens and Grodt would be excellent choices, he said, but Stevens was selected on the basis of the amount of programming produced. Commissioners encouraged Grodt to apply next year for the award. Wincn made a motion to accept the subcommittee's recommendation; Algeri seconded and the motion passed with three in favor. Mannion, who is a member of the senior production team, abstained from voting. ti NEW BUSINESS GRANT REQUEST FROM THE BETTER PART Commissioners reviewed a $421.91 request for purchasing high-grade tapes for library copies of The Better Part-programs and for maintaining equipment needed for the project. Algeri questioned whether or not grant money should be used for maintenance of equipment. Other commissioners also had concerns about this. Wincn made a motion to approve the grant for materials only, amounting to $266.91, and to consider the issue of funding maintenance requests at the next meeting. Algeri seconded and the motion passed with three in favor. Mannion abstained from voting. Krey will include grant guidelines in the December packet. REPORT ON FAR WESTERN REGIONAL CONFERENCE Mannion said much of the subject matter from the conference was a repeat of last year's, however, he found one session on how to raise money for public access to be of.interest. He said there were 345 videotapes submitted for WAVE awards this year and Cupertino had 25 of those. Of that number, Cupertino had 10 finalists and six winners. Mannion said he would pass along anything of interest from the conference to the other commissioners. Report from TCI: Dinger reviewed the company's monthly report, explaining that the call volume went up 1 I percent. The 30-second answering time drop to 78 percent, still due to former Pacific Bell customers in San Jose calling for service. He said the October statistics would be more in line with normal activity. Report from De Anza College: Fish said he has a new office at the access center and a graphics office has been created. He told commissioners many recycled tapes were donated this month and he has a source that will donate hundreds of others. The character inserter (bug) is working and looks good; the TV center has installed an ethernet hub that will facilitate a live chat room over the internet. He also said after reading an article on digital TV, that it wasn't too viable for public access now, but at least there is a standard to look at. Report from City of Cupertino: Krey told commissioners the City Channel's election coverage was very successful, but that TCI was doing some testing during the live broadcast. Walton asked her to let the company know whenever there was a live show going on. She also said a reception for outgoing councilwoman Lauralee Sorensen was planned Nov. 18 and that the new city council would be sworn in on Nov. 20. ADJOURNMENT Wincn made a motion to adjourn the meeting at 9:11 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: .APPROVED: City Clerk Chairman Telecommunications Commission Regular Meeting 40 December 1, 1997 MINUTES CALL TO ORDER The meeting-,vas called to order by Chairman Ernest Tsui at 7:02 p.m. ROLL CALL. Commissioners present: Bill Mannion, Sal Algeri, Mike Winen, Ernest.Tsui and L.T. Guttadauro Staff. Donna Krey,Linda Lagergren De Anza College: Ron Fish TCI: Dave Walton,Bruce Dinger Guests: Linda Grodt, Karen Burnett (FUHSD), Suzanne Sanders (CUSD) APPROVAL OF NOV. 5, 1997 MINUTES Mannion made a motion to approve the minutes as written; Algeri seconded and the motion passed unanimously. COMMUNICATIONS Oral: Grodt mentioned to Ron Fish that she had not received her certificates from the WAVE Awards and that it had been over a.month. Fish said that he would give contest coordinators a call. He said that none of the finalists had received certificates as of yet. Written: None Chair Tsui and the commission agreed to take the TCI report out of order because the TCl representatives had to leave early for another commitment. Report from TCI: Dinger reviewed the company's report :for the month of October. He explained that the 30--second answering time went up to 82 percent. from 78 percmt last month and that things were beginning to return to nornial. They are still continuing to hire for customer service reps. He mentioned TC1 had quite a few sun outages that affected afi of the Cupertino customers, but only for a brief time. Elevated complaints went up from 3 percent.to 5, but he said the.,- are working on those. OLD BUSINESS Update on TCI rebuild issues: Walton reviewed a letter TCl faxed to the city that day stating that TCi is agreeing to go with the requirements in the city's franchise agreement to complete a 750 MI-1z upgrade to its cable- system. in order to incorporate interactive services and digital TV in the system design. TCI is requesting that the deadline for completion of the upgrade be extended from June C, 1998 to Dec. 31, 1998. 1' rey said staff would take this request to the city council in January. .Algeri asked if: in regards to the upgrade, will (a),Nome require th, i!11 system to be in place before it can be offered. Walton said he would ask the engineering staff and get back to the commission. Guttadauro complemented the commissioners who were involved in the discussions with TCi on taking an active and a participatory role in reviewing TCI's original proposal and developing recommendations for the city. 1997 project timeline: Wincn asked commissioners to let him know when they had changes or additions to the timeline. Guttadauro said he felt after reviewing the timeline that nothing needed to be added or deleted, just updated on a calendar basis. Krey agreed commissioners should keep it as long as it is working and for commissioners to remember to keep Wincn informed of: any changes. Wincn said he would change the grant deadlines. Telecommunication liaison with other cities: There was no report. Production of videotapes: Tsui reported that he and Mannion met with Nicol Lea and Mayor Chang on Nov. 13 to go over the procedures for the cultural richness project. Mannion will guide Lea in producing the project and Mayor Chang will provide professional review. Lea will net together volunteers to produce the project. Fish gave Mannion a list of volunteers and he lined up a director and camera people. Lea is filling out the producer proposal and turning it into Fish. Tsui said that Lea wants to get input from the community on major diversity issues. Mannion said they wanted to use the Scene to advertise and also get some publicity in the Courier. Tsui stated that Lea planned to tape four shows per year. Krey reported that she would follow up on Marquita Byrd's $500 grant money check. (Commission agreed to take this item out of order) NEW BUSINESS Educational grant requests from Cupertino Union School and Fremont Union High School districts: Suzanne Sanders summarized Cupertino Union School District's grant proposal. Guttadauro asked if there would be a conflict with the grant if parents were buying the tapes that the students produced. Krey said she didn't think it would be a problem if they were returning all the money back to the project. Wincn asked if Krey could check with the city attorney for his opinion on this matter. Wincn commented that he thought the goals and deadlines were rather ambitious. Wincn asked if Fish had reviewed the budget and Fish stated that the budget looked good. Krey said that the school would give a mid-year status report and then a final report. Karen Burnett summarized Fremont Union High School District's grant proposal. Burnett mentioned that they were planning to do a voice over in Mandarin on the tapes they produce. Guttadauro made a motion to accept both grants as submitted, with C.U.S.D. modifying its budget to $5,000; Algeri seconded the motion and the motion passed unanimously. Krey said this would go to city council or. January 5, and the districts would receive their checks approximately two weeks later. OLD BUSINESS Annual Report: After some discussion, commissioners agreed to simplify this project by using a teleprompter and Powerpoint, if it works. Community education event (1998): Krey suggested commissioners wait until January to discuss this because it will be a new goal for the year. it was also suggested that TCI do a presentation to the community in the spring. Krey said that the commission could start thinking of ideas for the next meeting to promote this. CODA (Cupertino Outstanding Producer Award) presentation: The presentation will be at De Anza Coilege on December 10, from 6 to 8 p.m. Krey showed the plaque to the commission and said that the Courier and the Alliance newsletter received press releases on the presentation and that it will be in the Mercury tomorrow. Web Page Update: Krey said the city is in the process of hiring an MIS person, after conducting two recruitments. Interviews were held this week and, hopefully, the city will select someone soon. NEW BUSINESS Discussion of funding maintenance requests for public access grants: Krey said that the comm)ssion requested that this item be on the agenda because at the last meeting Cupertino Senior TV Productions came in with a grant proposal that included maintenance on their own equipment. Commissioners wanted to look through the guidelines to see if there was a provision for that. Some of the commissioners at the last meeting felt there should not be funding for maintenance of personal equipment. Krey said she didn't see anything in the agreement that addressed that issue. Wincn felt that philosophically it was a bad idea. Krey said from the city's point of view, it probably isn't a good use of grant money. She said she would tell the Senior TV people that it doesn`t include maintenance of personal equipment. Reports from: De Anza College: Fish distributed the Program/Review Usage Report. He said November was a slow month, December will be even lower in usage but then in January things will pick up. Fish said this month they produced three music shows and the producers are getting ready for. BACE awards. He also said it rained pretty hard and the studio drain worked fine. He also said the live sports show, "Sports Rap" is going off the air in January. Tsui is going to draft a thank you letter for the drain and emergency lights and forward the letter to Krey. City of Cupertino: Krey said the Commissioner's Dinner will be on Friday, Feb. 6, and the State of the City address will be on. Tuesday, Jan. 27. Guttadauro said he would like to apply for reappointment on the commission. Krey said many cities are locked in a battle with TCI over an issue of franchise fees. She distributed an article that discusses this issue. TCI is telling cities that in December it is planning to increase the franchise fee. The company is now asking for the maximum permitted 5%. It wants to have on customer's bills 5.26%, which the cities are saying is illegal. By federal law, TCI can only ask for 5% franchise fee, but TCI is saying it has to recoup this loss because of the court decision and it is going to be charging 5.26%. TCI has told the city that customers will receive notices in December explaining this. Election of Chair and Vice Chair for 1998: Tsui nominated Mannion for Chair. Mannion declined the nomination, however, after discussion by con-imission. Tsui again nominated Mannion for Chair. Algeri seconded the motion and the motion passed unanimously. Wincn nominated Algeri for Vice Chair; Tsui seconded the motion and the motion passed unanimously. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 9:02 p.m.; Mamlion seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk ��----- Chairperson _ f„ 'Telecommunications Commission Regular Meeting January 7, 1998 MINUTES CALL. TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:02 p.m. ROLL. CALL Commissioners present: Bill Mannion, Sal Algeri, Mike Wincn, and L.T. Guttadauro Commissioners absent: Ernest Tsui Staff: Donna Krey,Linda Lagergren De Anza College: Ron Fish TCt: Dave Walton Guests: Linda Grodt APPROVAL OF'DEC. 3, 1997 MINUTES Guttadauro made a motion to approve the minutes as written; Algeri seconded and the motion passed unanimously. COIVIIVIUNICATIONS Oral: Grodt mentioned she had received four finalists in the WAVE Awards. The letter she was sent referred to two finalists in the community event category but after looking at the program, she noticed she had also received two finalists in the programming `'for youth category." She received the certificates in the mail on January 2. The commission congratulated Linda Grodt on her awards. Written: Krey distributed the invitations for the commissioners' dinner. Mannion proposed the Channel 26 magnets be available at the commissioners' dinner. Krey circulated the TC1 community newsletter and three articles that came in after packets were mailed. OLD BUSINESS 1997 project timeline: Wincn asked commissioners for updates to the timeline. Krey said more would be added after the goals and work plans are reviewed. Krey mentioned the educational grant deadlines needed to be updated. Applications are sent out in August and they are due in November. The BALE date was changed to May 1.5. January producer meetings were scratched. Production of videotapes: Mannion asked Guttadauro to report on the cultural richness project in Tsui's absence. Guttadauro said file only thing that was outstanding was the prior producer and the issues that evolved around her not being able to continue with that program. Krey mentioned she had a voicemail exchange with Marquita Byrd and she will send the money at the end of January. She is submitting a reimbursement claim to San Jose State. Krey mentioned that Mannion had approached Nicol Lea about taking over the project. Mannion stated Ernest taiked to Lea alter the holidays. She had been ill and didn't feel she would be able to produce the ;how. It was suggested Mannion produce the show, however, lie declined. He asked if Fish knew of a producer interested in the cultural richness program. Fish said he would put it in his:7ewsletter that the commission is looking fora producer and host for a cultural diversity show, Krey said. that Itlichael Chang might be available to help with this project if we have a specific request. Fish said he would he glad to help in the production of the video. v� Fish reported the bullet items had been videctaped for the annual report. Mannion said he had video inserts from Suzanne Sanders and a video insert from the Better Part on their award. Krey said she would summarize the script into a one-page hard copy and submit it to the city council. Mannion requested she give commission a copy at the next meeting. Krey mentioned that Mark Henderson was hired as the new I,M.S. Manager. He will begin next week. NEW BUSINESS Following discussion, commissioners developed a work plan for this year: WORK PLAIN FOR 1998—Review 1998 Goals—Action Assignments • Video on cultural diversity (Tsui) • Scene article on new TCI services(Krey;%Wincn) • Community Education Evdnt—Nov • Further implementation of web page information (Guttadauro) • Promote Commission as a resource • Library (Wi.ncn) • Schools—survey—fowm before May (Tsui/Algeri) ■ Service clubs/organizations • Integrate student programming in public access (Mannion) The commission decided it would devote 1998 to Educational Programs in Technology. This is the AM theme they will concentrate on. Wincn made a motion to accept the work plan list as commission goals for 1998, with a focus for the year on educational programs in technology; Algeri seconded and the motion passed unanimously. Deports from: De Anza College: Fish stated they have been working on the RACE awards, getting the tapes ready to be sent off next week. They have 25 entries. The BACE awards will be held at the Santa Clara Westin Hotel. Fish mentioned the producer meeting in December had a small agenda, but it was a great opportunity for the producers to meet one another and talk to the commission. Fish said that De Anza educational channel 30 is now fiber, however, it hasn't chanced yet in the Cupertino area. Fish requested Wincn's help on his web page. Mannion asked if a letter had been sent thanking De Anza college. Krey said that she would write a letter retarding the flooding problems and emergency lights and she would include it in neat month's packet. City of Cupertino: Krey said council approved the educational grants for the two school districts and they should be receivin<_T their checks next Friday. Council continued the item on TCI's extension for the rebuild. Two of the council members expressed an interest in being on a subcommittee that will meet with TCi. The committee will Consist of John Station, Wally Dean, city manager and Donna Krey. TCI will explain some of the services the city will be getting and let the committee know all the reasons for the delay. One council member believes the city should be compensated in some way for giving TCi the extension. This will be one issue the committee will discuss with TCI. Krey commended the commissioners on their work with rebuild issues up to this point. She also congratulated the commission on awarding its first COPA. Krey will talk to Chuck Kilian on his vice' regarding the schools selling videotapes to parents and putting the money back into the program. TCI: Walton reviewed the company's report on phone stats and performance for the month of November. TCI's goal is for 90% of the calls to be answered in 30 seconds. November it was at 89%. The process is working, however, TCI is still recovering from the Pacific Bell problems they had. Abandons are under 2% and installation completions are at 99.65%. The goal is 99.8%. Walton will get back to commission after Jan. 16 on the question of whether the @Home roll out will happen at the same time as the rebuild. Commissioners will think about a month where there is a short agenda to go to TCI and see the digital and @Home displays. Guttadauro suggested April might be a good month. It was suggested that a lunch meeting might be good. Krey will put on the February agenda to discuss a possible date to go to TCI. ADJOURNMENT Wincn made a motion to adjourn the meeting at 8:40 p.m.; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVED: P City Clerk Chairperson r Telecommunications Commission Regular Meeting March 4, 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill Mannion at 6:35 p.m. ROLL CALL Commissioners present: Bill Mannion, Sal Algeri, Ernest Tsui, L.T. Guttadauro Commissioners absent: Mike Wincn Staff: Donna Krey, Linda Lagergren TCI: Dave Walton De Anza College: Ron Fish Guests: Linda Grodt APPROVAL OF FEB. 5, 1998 MINUTES Guttadauro made a motion to approve the minutes as written; Algeri seconded and the motion passed unanimously. Guttadauro asked if Krey had checked with Mayor Chang on the list of available cultural diversity videos. Krey mentioned that Mayor Chang had been out of the country and she would check with him now that he had returned. Guttadauro asked if any progress had been made with putting the annual report video on the Government or Public Access channel. Krey said the City Channel had a copy of the video and would review it. Fish indicated the program will run on Public Access. COMMUNICATIONS Oral: none (Commission agreed to take this item out of order) NEW BUSINESS Consideration of a grant request from Hema Kundargi v Hema Kundargi requested a $250 grant to produce an Indian Vegetarian Gourmet cooking show on Public Access. Algeri said items that are expendable would be suitable to pay for, but he questioned items that are not expendable and paid for through grant funds. Fish stated that the items Kundargi had on her application are items that she needs for her show that cannot be supplied. Public Access doesn't have a studio with a kitchen. Krey said grant funds have always paid for props. however, the props should be made availabie for ether access users. The city also pays for publicity and promotion. Guttadauro also questioned soma of the budget items. Mannion said he thought the requests were reasonable. Algeri made a motion to approve the grant application for the full amount, ` stai seconded onded and the motion passed unanimously. Guttadauro mentioned that the grant application was an old version and needed to be updated. Is Krey will send Fish the new revised grant applications. Krey mentioned the grant application will go 10 the next city council meeting on March 17, for council's approval and then if appim,ed, it check will he released in two weeks. Reports from: TCI: After reviewing the TCI monthly report. Tsui questioned the trend of increased customer concerns. Krey mentioned that there were quite a few technical problems in December with the weather. Walton mentioned in December and January there are always more technical problems. City of Cupertino: Krey called commission's attention to the information in the packet that dealt with the customer satisfaction survey. The survey was completed in January- and one fact that Krey brought to commissions attention was 79% of the entire city has Internet access. This survey was done to gauge the importance level and the satisfaction le rel of certain services. It's difficult when you are comparing cable services to critical services such as police and fire. Critical services always get a very high rating compared to luxury services such as the public access channel. A press release .vas included in the packets that summarized the survey. Krey said that the city received a check from Marquita Byrd. Krey also stated that she and Linda met with the web master and from the meeting it was decided that Linda and City Clerk Kim Smith will serve as the liaisons to the contractors the city has hired to maintain our web page. The MIS person will be involved in all network services. The web page may be expanded. Our link to De Anza will not be a problem as well as putting on digitized photos of the commissioners. The next step is to figure out what the commission wants on the web site. This item will be discussed at the next meeting. Krey announced the CREST awards ceremony will be coming up on May 14. Commission chairs will be invited to judge the nominations for outstanding community volunteers. De Anza College: Ron Fish stated February was a rather slow month. De Anza started building a new web page and it is about half done. Fish distributed the usage report for last month and this month. Ron Fish announced that after April 30 he would be taking a six-month leave of absence due to some family matters. Bob Haber will be stepping in foi the six months and he will be at the next commission meeting. An assistant will be hired to help Bob. Fish anticipated that he would be returning on November 1. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 7:28 p.m. to TCI; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk �/ Chairperson OLD BUSINESS Promote Commission as a resource — Schools — survey — Krey distributed the Telecommunications Services Survey that Algeri and Tsui created. The survey will go to a list of educators in both school districts who are interested in technology. Guttadauro asked if they are offering a wide variety of potential services listed in block #8. Algeri said that this block is going to be used to assess this community, and then based upon the results, the commission will make a decision about whether or not to support it. The commission would select the areas that had the most responses and then put together information for the school community. Krey said that the idea is for the commission to act as a resource for the schools and facilitate communication with companies or people that would provide services. Commission agreed to reword block #8 to read — "Would you be interested in the Cupertino Telecommunications Commission providing information sources for the following: (check all that apply)" Tsui said he wanted to add to block #7 "parents" after the 'line De Anza TV Center. Guttadauro made a motion to approve the survey with changes, Tsui seconded and the motion passed unanimously. Krey said the next step would be to contact the two school districts and get a list of teachers, make the changes to the survey and then mail it out. Commission had questions regarding scholarships. Walton mentioned that in April the TCI corporation lets him know when grants are available. Krey mentioned if we already have a list of educators from the survey who are interested in technology, then that would be a good source. Project timeline: Chair Mannion asked if Commission had any changes to the timeline. Guttadauro mentioned that he noticed the construction notification section was added. Community education event (1998): Commission asked Walton when TCI would like to present information to Rotary for a community education event. Krey said it might be good to have this forum in the middle of the rebuild. Commission and Walton felt that September would be a good month for this event. Chair Mannion will act as the contact person to Rotary. Krey said the city of Cupertino/TC1 Cable TV franchise agreement matrix created by Wincn is a good tool for the city as well as TCI. Krey said she would make copies for the Public Works Department so they can follow the construction schedule. She said she mentioned to Walton there was already something on the matrix we needed to discuss and that was the noise study. Walton said there is a requirement for a noise study to be done 180 days prior to commencement of construction, however, TCI believes it is a moot point since TCI is not going to use the power supplies that the noise study was actually referring to. Algeri asked if TCI could provide some documentation stating this step had been completed. Krey suggested TCI provide a letter stating the findings. Tsui had a comment on performance specifications. Krey said it might need to be a separate document. Tsui asked .if the commission should try working with TCI on performance specifications. Krey said there aren't any requireme.;its in the franchise agreement that call for testing as soon as it is installed. Walton said that TCI is responsible for making sure that the system works. Krey stated that there are re-openers every three years and the first will come up at the end of this year. At that time.. the city will look at where the system is and this will actually be a performance rating. Algeri said we should look at what TCI's testing standards are and let them know if we see some deficiency. Krey suggested after the first phase of the rebuild that we invite the TCI engineers in to give us a report. Walton and Krey said they would check to see if the FCC has standards for digital technology. is Integrate student programming in pubic access: Chair Mannion mentioned that he knows one or two teachers that would like to get into integrating student programming in public access. Mannion requested from Fish half-hour time slots for student-produced shows. Telecommunications Commission Regular Meeting February 5. 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill.Mannion at 7.35 p.m. ROLL CALL Commissioners present: Bill Mannion, Sal Algeri, Mike Wincn, L.T. Guttadauro and Ernest Tsui Staff: Donna Krey; Linda Lagergren Guests: Linda Grodt APPROVAL OF JAN. 7, 1998 MdIINUTES Guttadauro made a motion to approve the minutes as written; Algeri seconded and the motion passed unanimously. COMMUNICATIONS Oral: none Written: Krey distributed an article from the Afulti-Channel Neivs and a copy of the new TC1 billing statement. Krey mentioned TCI changed the wording from "'franchise fee" to "taxes and fees" with the dollar amount next to it. OLD BUSINESS 1997 project timeline: Wincn added items 37. 38 and 39 to the timeline (TCI Rebuild progress). Krey requested a presentation date for the Public Access Award Program and also the forum date, May 1998, .from the workplan be added to the timeline. Production of videotapes: Krey said the city has a committee of its own called the 5Cs that is the cultural diversity arm of the city. Don Bro,:vn, city manager, suggested that there might be someone from that group willing to take on the cultural diversity video project and run with it. Mannion got a list of potential volunteer crew members who are interested in working on this project. Krey mentioned once we find if there is anyone interested from the 5Cs group, we can set up a meeting with Ron Fish. TSUI and GuttadaUro said they would go to the 5Cs meeting to answer any questions. Guttadauro mentioned that Dorothy Stevens miglit be interested in hosting a Belter Purl show regarding senior issues and cultural diversity. Linda Grodt might also be interested in a children's show with cultural issues. Tsui said that Michael Chang had professional videos on the topic of cultural diversity that could possibly be run on the government channel. Krey said that she would check with Michael Chang for the list of"videos. The completed annual report video :vas viewed at the meeting. Commission will give five copies of the annual report video to the city councilmembers and agreed they wanted to do a video again next year. Wincn wants to put a copy o►`!he video on the web site, but would like to get feedback on council's opinion of the video before doing so. It was suggested all commissions be included in a video. It was agreed by commission to get feedback from council on the annual report video and then ask Ron Fish to run it on public access. Community education event (1998): Commissioners agreed when TO is close to completion with the rebuild, they will have TCI present to an audience, such as the Rotary Club, information about the rebuild and a presentation of their services. Commission requested that an article be put in the Scene each month stating the status of the rebuild. Commission will ask Walton at next month's meeting when TCI would like to present information to Rotary. NEW BUSINESS Promote Commission as a resource: Schools—survey—forum Algeri and Tsui will develop a survey to be distributed to Cupertino union School District and Fremont Union High School District educators interested in technology. They will then collect input; select a date and conduct the forum. Algeri and Tsui will have a draft of the survey for the next packet. Consideration of date to visit TCI: Commission discussed visiting TCI to view the digital and g.Home services. After discussion of a possible date, Wincn moved to begin the regular commission meeting of March 41" at 6:30 p.m., hold a short business meeting, adjourn at 7:1 S p.m. to the TO facility to view the digital and @14ome services. Guttadauro seconded and the motion passed unanimously. TO rebuild issues: K.rey said the city had a meetings with TCI regarding TCI's request for a six-month extension on the rebuild. In the course of the meeting a couple of councilmembers felt TCI should pay for getting the six-month extension. The city was wrangling with ideas of what kind of compensation could be attained. Educational equipment was suggested. TCI said they got criticized for contributing to schools because their subscribers tell them they don't have children in schools and should not be paying for this. The city then mentioned its new expanded library project. TO said in other communities they have contributed quite freely to technical services in new libraries. The city suggested they come up with a proposal on how much they could give for the new library. The city said they thought six months was worth at least $100,000 because that is what TCI would pay in penalties. The city also said that if TO doesn't get the two systems integrated at the same time.. the company's additional five years on the franchise term would be in jeopardy. The city asked TC1 to come up with a dollar amount on how much the five years was worth. prey asked the City Channel staff to put together a proposal of a studio for the library for the city to use as reference to compare with TCI's proposal. TO came back with a proposal that included just about everything in the city's proposal in the amount of $205,000. TCi and the city agreed TCI would give the city three equal payments totaling $205,000, with the first payment in Jan. 1999. Krev asked for a volunteer from the commission to go through the TCI franchise agreement and develop a matrix that had dates and deadlines that the city could use as a reminder during the rebuild project. Wincn volunteered to review the agreement and create a matrix. TSlii mentioned that it inight be nice to stipulate compliance and state the qualifier and hOVV it could be done. Krey said she had a call into Dave Walton to find out if he could give a starting date and where they are going to start with the rebuild so she could put it into the March Scene. Krey sa:d she was also going to put in the Scene an article regarding sunspots, solar interference with cable TV. Reports from: Ike Anza College: No report—Ron Fish was not in attendance at the meeting. Commission emphasized expecting a quarterly producers meeting and suggested Fish get a college intern to do a quarterly newsletter. Mannion mentioned wanting a copy of De Anza's annual budget. City of Cupertino: Krey reminded everyone of the commissioner's dinner on Feb. 6. Krey said she received a call from Karen Burnett at Fremont Union High School District. She wanted the commission to know that the channel at the high school has a part-time clerical person who also works for the Sunnyvaie education channel. This person is in charge of running the tapes and she is very responsibie. They also had a student contest for a logo design. They chose one and they are going to be known as KTNIO. Krey talked to the city attorney regarding parents purchasing tapes produced by the students from the schools .vho received grant money and he stated that it was allowed as long as the money was going back into the program. Krey spoke with Marquita Byrd and she is sending the check back to the city. Krey said council accepted the written annual report. Krey said Councilmember Statton brought up an issue regarding the provision in the franchise that says when the rebuild is completed, the city will get two more access channels. Statton wants to make sure that we have a plan for those two channels. The way the franchise is written now, if the city isn't using them, then TCI can use them until the city needs them and then TCI will give them back. Krey said she spoke to the city manager about this and they thought the best way to approach this is get together all the users of access channels (De Anza education channel, high school channel, elementary school, public access and government access) and find out who leas the greatest need. De Anza College is in the forefront on distance learning and is desperate for more channel space. Krey mentioned we might want to get one or two representatives from the Telecommunication Commission to help fonn some recommendations for the use of the extra two channels. Mannion said he was interested in being a representative on this group. TCI: No report- TCI representative was not present. After commission reviewed TCFs report. a question of signal quality was raised. Commission will ask TCI next month about this question. ADJOURNMENT Wincn made a motion to adjourn the meeting at 8:46 p.m.: Gattadauro seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk U Chairperson Telecommunications Commission Regular Meeting April L 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:00 p.m. ROLL CALL Commissioners present: Bill Mannion, Sal Algeri, Ernest Tsui,Mike Wincn Commissioners absent: L.T. Guttadauro Staff. Donna Krey, Linda Lagergren De Anza College: Ron.Fish, Bob Haber Guests: Linda Grodt APPROVAL OF MARCH 4, 1998 MINUTES Algeri made a motion to approve the minutes as written; Tsui seconded and the motion passed. Wincn abstained. COMMUNICATIONS Oral: none Written: Krey said she received a letter from TCI stating the launch of the new digital entertainment service in Cupertino within the next 30 days. This has nothing to do with the rebuild. Krey mentioned TCI would he meeting with her to discuss this new digital launch. Fish had a question about the digital launch because not all homes are wired to digital. Algeri said they are using one of the analog channels and digitally modulating those analog channels. OLD BUSINESS Project timeline: Wincn asked for any updates on the timeline and mentioned he put in student videos. Tsui said -we need to reschedule the school forum. The survey is done so it will be noted as completed. Krey said we gave the schools until the end of the month to respond. If we were to do a forum August or September would be a good target date. The commission can review the results of the survey at the May commission meeting. Wincn wanted clarification on the public access award dates. Krey said last year nomination forms were sent out in August and they were due in September. The Subcommittee reviewed the applications in October-, commission voted in November and the award was presented in December. The BACE event date xas changed to May 15 and Alliance for Community Media Conference was changed from July 8 to July 11. The community education event will occur in late September. Production of videotapes: Mannion said he sat in on the meeting of the 5Cs subcommittee to discuss the cultural diversity video. It was well attended. Shawn Spano said he would produce the first video and his first action item was to create the script. Mannion's action item was to reconstitute the: crew and he mentioned that he got commitment on a director and an editor, and other people are coning in little by little,. so they have a crew. Tom Pollard who teaches film and video at National University attended the meeting. He is taking a three-month sabbatical and he will be free to work with the committee on the video. The committee will meet again in April. pick a date, cone to Ron in April to set a(late to coine to the studio and pull the crew together, have them meet Shawn and talk about the content of the show. Mannion asked if this group could apply for a grant. Krey said they could. tilan.-lion said it was mentioned in the meeting that a well-designed logo should be crewed. Shawn Spano will contact the San Jose State computer graphics department to create it. They are also going to ask the music departments of San Jose State and De Anza College to help create the music. Krey said that Spano submitted a draft script. Mannion said Spano received feedback on the script and he has now gone back to revise it. Someone from the 5Cs said she would like to understudy Spano and then produce the second show. Community education event (1998): Chair Mannion spoke to the Rotary Club about getting a date for TCI to come and speak to the club. The tentative date is for late September. Web page: Krey said that .Kim Smith and Linda. Lagergren are the condui�s for changes to forward to our web masters. The commission may have digitized photos on the web page. Any kind of data that the commission wants transmitted to the web site would not be a problem. It was mentioned that approximately five months ago the commission came up with some ideas of what they wanted on the web site. Guttadauro has that list. Commission will take a look at that list and evaluate if it is still current. Mannion said ` �-:* ?vet the Telecommunications Commission policy is not up to date. Krey said the policy was approved by the city council. If it needs to be updated then it has to go back to the city council. Wincn suggested Mannion mark up the policy, submit it to .Krey and agendize it for the next meeting. The purpose of the policy was to ensure that the city be compensated by telecommunication providers using its rights of way. The commission had the following ideas to put on. the web site: ♦ Link to Channel 26 ♦ Digitized photos of commissioners ♦ Telecommunications mailbox — Krey would receive mail, route to commissioners and responses could be coordinated through Krey. ♦ Annual report ♦ Ordinance - meeting dates & times ♦ Updated Telecommunication policy (if appropriate) ♦ TCI construction schedule ♦ Announcements—awards, written material, etc. ♦ Copy of grant application Promote Commission as a resource: Schools — survey —forum -Krey said the survey forms were sent out. In talking to both districts, they suggested we send them to the two key people and let them disperse the surveys. The surveys were sent to Suzanne Sanders and. Karen Burnett. They have until the end of the month to respond. We haven't heard from the high school district but Suzanne (CUSD) was a little confused about why we were doing it and what we wanted to get from it. We are clarifying some things for her and we are asriing to get a copy of their district wig?: telecommunications policy. Integrate student programming in public access: Mannion said he gave three teachers the WAVE award applications from prior years. Videos should be submitted by the first of August. Ron said the shows have to have aired on an access channel and be in a half-hour format. Krey asked if it counts if they play the tapes on their own educational channel. Mannion said they have that capability at the high school level but not at the elementary school level. Krey said she thought the high school channel was going to make room for the elementary school student programming. Mannion said he thought they would have a huge amount of student entries. NEW BUSINESS RACE and ACM conference - Krev said she had not received any information on RACE 1pawards. It is scheduled for May 15 at 6 p.m. at the Westin Hotel in Santa Clara. The cost is $45 per person. Ernest Tsui and Bill Mannion are planning to attend. Sal Algeri will let Donna Krey know if he can attend and Mike Wincn will not be attending. Irish said we are submitting 25 entries. Krey asked for the commissioners to let her know in the next few days if they are interested in attending. The Alliance for Community Media National Conference (ACM) will be held in Portland, Oregon on July 8 through 11. The deadline for registering is April 20. The commissioners were not interested in. attending the national conference. Promote Commission as a resource: -- Library - There was some confusion as to what this workplan item was. Wincn said that we wanted to make sure the Library Commission is aware of the Telecommunications Commission as a resource for issues on telecommunications. Krey mentioned that a good communication vehicle is the Mayor's breakfast meetings. Mannion said that he would call Guttadauro and remind him to speak. with Charley Pow, Library Commission Chair. Mannion said he got a call from Pow asking how the Telecommunications Commission was going to manage the new studio in the expanded library. Mannion told Pow to call Krey or Statton. Pow said the librarians were upset because it was additional work and some technology they are unfamiliar with. At the Mayor's breakfast meeting, the commission should let Pow know that the commission is interested in talking to the Library consultant. Service club/organizations —Mannion said this item was put on the work plan because when we had a joint meeting with the Rotary it was so successful that we were interested as a commission in seeing if any other service club would be interested in having the commission present information. Krey said the Kiwanis club is 'ways looking for speakers, so if anyone is interested in being a part of a speaking group, the service clubs would probably welcome that outreach. She recommended waiting until the commission had something concrete to talk about, such as specific information on. the TCI rebuild. Mannion suggested we might want to look into a speaker's bureau from all the commissioners to speak to service groups. Krey said the Chamber has a speaker's bureau, but she could look at adding a separate list of city commissioners to the list. Algeri said he thinks we need to be careful crossing the line of advertising. It's ok to give information, but we don't want to be construed as promoting TCI. Algeri said even speaking to the Rotary about TCI is bordering on it, so we need to be careful about what is presented at these meetings. It should be informational only, which would include reliability and performance issues and additional programming capabilities, but we need to stay away from the advertising. Tsui will do a draft article for the Scene regarding the digital launch and r Home services. Reports from: TCI: Commission reviewed written material from TCI. City of Cupertino: Krey said that Algeri represented the commission as a CREST judge. There are eight recipients this year. The event will be on May 14 and it will also be broadcast on the City Channel. The TCI contractors, who will be doing the construction in the rebuild, have met with the public works department. The contractors were not too knowledgeable about the city's layout, so they got lots of information from the public works department. The public works department has a copy of Mike's matrix and a copy of the franchise agreement. In addition to that. TC1 will be meeting, with Krey tomorrow and will update the commission next mo;,''i. Krey said the city got the FCC' forms that TCi submits every year when they are looking for a rate increase. Wincn has gotten a copy of those and Krey will be getting together with Wincn to review them. Cupertino received three- forms - one for the Cupertino system, San .lose system, and for the rebuilt system. The San Jose system will be going down, the Cupertino system is increasing by 4%, and the rebuild system is five cents higher than the Cupertino system. We will be taking this to the city council in May and we automatically lodge a complaint on the expanded basic. We have to get three complaints on the rates to lodge a complaint. Tsui asked if KreN had spoken to Chang regarding cultural diversity videotapes. Krey said Chang does not have any cultural diversity videotapes. She is calling a meeting of all the access user groups to find out what the needs are in regard to new channels available after the rebuild. Tsui asked Krey to ask TCI for their proposed digital testing standards. De Anza College: Fish introduced Bob Haber who will be replacing Fish in his absence. Ron Fish will be on leave from the end of April until November 1. Fish did not provide a Director's report this month. He stated that their web page is close to being done. De Anza has hired an assistant, Greg Bargenfeld, to take Bob Haber's place. ADJOURNMENT Wincn made a motion to adjourn the meeting at 8:50 p.m.; Tsui seconded and the motion passed unanimously. .ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting May 6.. 1998 MINUTES CAUL TO ORDER The meeting wzs called to order by Chairman 3111 Mannion at 7:00 p.m. ROLL CALL Commissioners present: Bill Ma-anion, Sal Algeri. Ernest Tsui, L.T. Guttadauro, Mike Winer. Staff: Donna Krey, Linda Lagergren De Anza College: Bob Haber TCI: Dave Walton, Eddie Garcia, Tiffany Jacobs Guests: Linda Grodt, John Geis APPROVAL OF APRIL 1, 1998 MINUTES Algeri made a motion to approve the minutes as written; Tsui seconded and the motion passed. Guttadauro abstained. COMMUNICATIONS Oral: Linda Grodt met with Steve Enders, a .new reporter with the Cupertino Courier, and gave him some information regarding the BACE awards on May 15. He wrote an article for the paper. Grodt also inquired about putting the schedule in the Courier and Enders stated that Grodt would have to check with the editor. Written: Krey said there was an article in the Courier on student videographers in Sunnyvale and the article mentioned the educational channel at Cupertino High School. The article also stated. Homestead High School is using the channel and the elementary school is making use of the videos. Krey also distributed the Alliance for Community Media newsletter. Tsui distributed a flyer on a seminar on digital `CV. It is put on by PBS and it is a vehicle to train technicians and engineers. Winen said it might be beneficial to get the college involved. Chair agreed to take New Business item out of order. NEW BUSINESS Presentation from "TCI on rebuild — Dave Walton reported that the engineering wvalk-out of the city, is 100 percent complete. Tomorrow morning TCI \rill select the sites for its node cabinets. Commissioners saw a large map of the city, with the first phase of the upgrade plotted out. This phase includes a fiber line down Stevens Creek Boulevard from around Stelling Road to Minch. Nodes will be located on Stelling. Blaney, Portal, Miller and on Stevens Creek Blvd. Each node will serve about 1.200 homes. The cabinets are much smaller than was originally anticipated and require no noise-generating equipment, as was first proposed. In residential areas. they are actually smaller than those currently in plat:.:. TCI thinks it will be able to simply swap cabinets in most areas. :ll cabinets will be placed in the public utility easements (none on private residential property). TCI said that public works people will be notified and consulted regarding the node sites. i`iber optics will run to each node and the existing co-axial cable will run to the home. The co-axial cable will be°upgraded where needed. In all but one case, TCi expects to meet the requirements of the franchise agreement regarding customer notification. The requirement in question says the company must give 30 days notice to property owners located adjacent to the proposed locations of the nodes. TCI is proposing a customer notification plan that includes a mail piece sent two to three weeks in advance, face-to-face meetings with property owners, door hangers 48 hours in advance of any construction and again on the day of the construction. The person in charge of all this is Tiffany Jacobs, who will be headquartered in TCI's Cupertino office on Imperial Avenue during this project. Ms. Jacobs will be the person knocking on doors and meeting with the residents. Even though these nodes will be located in the public right-of-way, TCI says it will work with residents to find unobtrusive locations near their property and will offer landscaping at the company's expense if a homeowner desires. TCI expects the other notification requirements to be met. These include notices of construction in the newspaper, announcements on access channels, and notices to the city. The commission suggested TCI put the whole notification plan i - writing and submit it to the city. TCI wasn't toc specific as to when the first phase of this system upgrade would be complete, but Dave Walton said he expected the process to go quite quickly now that all the "behind-the-scenes" work has been completed. He said probably the first-phase customers could be switched on in July. TCI will present a written monthly report to the Telecommunication Commission, the report will outline progress to date and future plans of the project. OLD BUSINESS Project timeline: Winen asked for any updates on the timeline. krey suggested adding the walk-out to the timeline. Wincn said he had all the updates to RACE and .ACM FarWest. Wincn asked for updates for De Anza producer meetings. Production of videotapes-cultural diversity video: Mannion said he went to a meeting with. Producer Shawn Spano and Technical Advisor Tom Pollard. Spano is still working on the script. Mannion took. Spano over to meet Bob Haber at De Anza College. The 5Cs subcommittee is scheduled to meet on May 14 from noon to 2 p.m. They have scheduled to pull the crew together on Monday. May 18 at 6:30 p.m. At that meeting they will pick a date in ,Lune to do the filming, which will be completed by the Fall. They plan to do a video once per quarter. Tsui said he met with the group last Thursday aid he got the script for the first show. Shawn Spano will be the moderator of the video. He will show the transition of Cupertino, how the city has changed and then lie will go into some of the issues. He is going to use the first show as an introduction and a background of the PDC. They are going to have a lot of shots of Cupertino. It will be a 30-minute show. Community education event (1998): Chair Mannion will draft a letter to TCI formalizing the invitation to speak at tl.e Rotary meeting on Wednesday, Sept. 23. Schools -, surrey -forum - 1'sui reported that he met with CUSD in mid-Aprii. They have a. techn-)logy forum. (They haven't thought about cable and how it could be used for education. CU-'D has schools located in six different cities, which have different franchises. To have a uniform plan, they need to meet with all the separate franchises. CUSD is very interested in networking the schoo.is. They came up with a one-page list of requirements. "Tsui and Algeri will summari•z_e. the CUSD information and present it to the commission next ni,nth. Integrate student programming in public access. Mannion said that this was primarily to g:t the students on public access broadcast so they could enter the awards competitions. Ron Fish said it would have to be in a half-hour format and then he could put it on the air. Maiir.icni said lie is working with the teachers. NEW BUSINESS felecommunication Commission policy on Ciih Net - Mannion presented a marked-up copy of the policy. The policy is i:_irelated to the cormission's charter.. but refers to receiving, compensation for use of rights-of=way. It was agreed that the policy nee& to be pulled off of CityNet and then tabled to be updated at a later date. Appointment of subcommittee for access channel usage - Sal reported on a i;.::�,ting that included representatives of the Sheriff's Department, CUSD, FUH:SD, Fire District and De Anza College. De Anza College is requesting one additional channel for educational telecourses. They feel they have sufficient justification and they are currently limited by the availability of channels. Tile school districts are not quite ready for an additional channel. Fire and the Sheriff's departments said they could share services on an existing channel. With the rebuild, two additional channels will be available. The city would like to set up a subcommittee of two commissioners who would evaluate proposals and make a recommendation to the commission on how these channels should be used. That recommendation would then go to the city council. Guttadauro made a motion for Algeri and Tsui to work cooperatively and try to combine their subcommittee group on community education along with the assessment of access channel usage. Wincn seconded the motion. All in favor. Appointment of representative to De Anza hiring committee — Krev reminded the commission that they were invited by Willie Pritchard to participate in the hiring of a new access director. This would involve reviewing the aprlications, weeding out people who were not qualified and then sitting in on the interviews. Guttadauro volunteered. Mannion made a motion that Guttadauro be the commission's representative on De Anza's hiring committee. Algeri seconded ti:e motion. All in favor. Krey suggested that Guttadauro talk to Bill Mannion and Linda Grodt to see if they have any specific criteria that should be considered. Appointment of representative for FCC rate review — Krey mentioned that Wincn will be leaving the commission in January after serving for eight years. In the past, he has been the commission's representative to review the rate increases by TCI. Wincn said he will be available to help when he goes off the commission. Mannion volunteered to sit in on the discussions between Krey and Wincn for this vc-ar. Algeri will take it over from Winctt after this review. Reports from: TCL TO reviewed their outage report. Walton said they are happy to report that calls answered in 30 seconds are at 90%. Tile on-time completion percentages are at 980/, for service calls completed. The unplanned outages were affected by cut cables that occurred because of all the construction in the city. Walton mentioned that today a construction project cut a cable and 65,000 customers were affected. Krey suggested if To could give a reason on the recording for the outage. such as a cut cable by a construction crew, and not because it is a bad system„ people would feel better about it. Tsui requested TCI produce the. latest FCC tests and supply the commission with testing standards for digital TV. City of Cupertino: Krey reminded Commission of the CREST Awards on May 14, 7 p.m. at IP the Quinlan Community Center. The CREST Awards presentation will run on tile. City Channcl. Krey said Guttadauro and "1'sui will be attending the BACF awards. She also mentioned that Dorotliv Stevens would be receiving the Rip King award at that ceremony. De Anna College: Bob Haber said that their web page will be completed this month, They have new producers and new programs that will begin in July. Ron Fish has left permanently for new employment. Bob said he is acting director and he has a new assistant, Greg Bargenfeld, who is also a producer. ADJOURNMENT Wincn made a motion to adjourn the meeting at 9:22 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson v Telecommunications Commission Regular Meeting June i, 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:02 p.m. ROLL.CALL Commissioners present: Bill Mannion, Sal Algeri, Ernest Tsui, L.T. Guttadauro, Mike Wincn Staff: Donna Krey,Linda Lagergren De Aiwa College: Bob Haber TCI: Eddie Garcia, Dennis Seace Guests: Linda Grodt APPROVAL OF May 6, 1998 MINUTES Guttadauro made a motion to approve the minutes as written; Algeri seconded and the motion. passed. COMMUNICATIONS Oral: Linda Grodt said her shows were finalists in two categories and she won one first-place ® award for best community event at the IOth annual BACE Awards program. She also received a certificate from Congressman Tom Campbell. Written: Krey said there were several written communications in the commissioners' packets. The first was a letter to Dave Walton in regard to the last meeting. The second were the letters Chair Mannion sent to the Rotary and to TCI regarding the meeting in the fall. Also included was a memo from Donna Krey to Don Brown and the city council concerning the update on the TCI rebuild project. The last item was a report to city council on the TCI rate increase. OLD BUSINESS Project timeline: Wincn asked for any updates on the timeline. There were no updates. Chair agreed to take CLTSD New Business item out of order. NEW BUSINESS Update on CUSD grant funding — Suzanne Sanders said she had hoped to have the finished product from, the sixth-graders at Lincoln School, but they were still madly working on the finishing touches. 1Nts. Sanders wants to come; back in the fall to show the finished video product. She said it was exciting for the kids to be involved in this production. Part of the grant was to develop video magazines they would broadcast to the community as well as to the school. The first part involved purchasing the equipment and training the teachers on the equipment. Sanders said the exciting part is the kids are rea.ily involved in the creation of this product, so it is not perfect and the editing part is the most difficult challenge for the children. The objective of the grant was to not only create the video, but also to disseminate information about the school to the community. Sanders briefed the commission on the two grants awarded last. year at Kennedy and Stevens Creek schools. They do video broadcasting on site., with daily announcements from both kids and principals. One of the visions that Sanders has for the district is to help all the schools do this same kind of project because it helps promote coni nunity. Tsui asked Sanders how the schools are set up on the Internet. She said all the schools in the district, except for seven, are wired in all the classrooms to access the :Internet. Sanders said CUSD is trying to create projects that address the following three major components: continue to seek ways to increase access, training for teachers and integrating technology into the curriculum. Krey mentioned with approval of the next budget year, the city will be sending out grant forms in August and the deadline will be November. OLD BUSYNESS TCY Rebuild Update— Dennis Seace, the project manager for the South Bay upgrade projects, was introduced. _Eddie Garcia reported that the written report that was faxed over is the first of the monthly reports to be provided to the commission on the upgrade. The report is divided into three categories: system design, construction and customer notification. (Wirtcn asked Garcia about getting an electronic copy of the report. Garcia will check into it). The entire system walkout is now complete. Twenty miles of the upgrade system has been designed and an additional 50 miles is near completior_. T.-- fiber overlay design is complete and all 14 nodes.have been selected and mapped. Krey asked if our Public Works Department has been notified of the sites of these nodes. Garcia said it is being dealt with through the contractor and they have had many conversations with them, but Garcia said that he has also spoken directly with the Public Works Department regarding permitting processes. They have not all been submitted, but they will be. One-quarter .mile of existing conduit has been evaluated for quality and usefulness. Full construction is scheduled to begin during the final week of June. Tt►e resident customer notification letter was sent to all residents in Cupertino, whether or not they subscribe, to let them know what is going on. TCI worked with Krey to provide information for the Scene. The first of the biweekly cable upgrade notices in the Cupertino Courier are scheduled to be included in the June 17 edition of the newspaper. Garcia also mentioned that the behind-the-scenes work is being done in preparation for the door hangers and notification letters to the people affected by the pedestals. Commission reviewed a map that Seace brought which showed the location of all the nodes. W.Mcn asked if it was possible to get an electronic copy of the map to post on our web page. Garcia said they had met today to see if they could get Cupertino mapped out electronically so when they put out their newspaper notices they can shade in tiie areas that have been completed. He will check into tills and hopefully by the nett meeting can report on the status. Krey said she would pass on each month to council the rebuild repori. There was a question on how we can determine that we have a 750 MHz system. Current FCC performance tests are available for commission to review. Tsui requested commission have the opportunity to look. at the upstream certification process. Garcia said for Tsui to give him a call and they could go down to TCl and look at the public records. Tsui indicated lie would go down to the TCI office to review the records. ('i'Cl representatives left at this point) Recommendation on use of additional access channels: After gathering all the input, Algeri and "Tsui recommended allocating one of the two channels to De Anza College to expand their Distance Learning Program. On the second channel, there were a n►imber of people who have given input, however, it was their recommendation to reserve final judgment on that until more evaluation could be done. There isn't any other group that can carry a fall channel, but there are still some ideas that might come in over the next few weeks and there is still time to make a decision. Manni.on asked if there was a drop-dead date for the decision. Krey said if the council agreed with the recommendation. we should let De Anza College know as soon as possible that a second channel will be available for theni because they need to plan if they \pant to include it in their next class schedule.. Commissioners said it is very clear that De Anza College has the highest need right now for another channel, and the college presented a very compelling case for that need. In regard to the other channel, the Fire District has some programming available, but not enough to support a whole channel. Tl,e Sheriff's Department is looking at some things, but they are not ready to put a channel together. The government channel doesn't need another channel, but they have some ideas, which they will put in writing. Krey said we don't have to have something in place by the end of the year, because it will always revert back to the city when we need it. But, she said it would be nice to have a plan of action, even if we can't use it for six months. Krey said she would do a report to council for the June 15 meeting on the use of the channels. She said she would continue to feed ideas for the extra channels to the subcommittee. Production of videotapes—cultural diversity video: Mannion reported the subcommittee has been meeting successfully and members have the fourth version of their script. They will tape the show on July15. They will have an audition for a host on June 23. Joyce Davids has done "Campus Talk" and she has agreed to be a backup to Fariba Nejat. Joyce has agreed to do the narration and the voice- over portions .of the taping. The difficult thing right now is trying to develop a theme song and a graphic, said Mannion. The first atteml` at a graphic didn't work out, so the committee met again. One gentleman in attendance at the meeting was very computer literate and is taking on developing a graphic. His son, a musician and a student at Monta Vista, is going to compose some music. Mansion said the project is coming together quite well and Shawn Spano is doing a good job. He said they have a back-up, Carroll McNeill, who is willing to take on the second show. The plan is to do it quarterly. Schools — survey —forum — Tsui said he attended the Technology Forum at CUSD that included teachers and concerned parents. They have nine students per computer and they would like to get it down to five. They have 16 schools on a wide area network and all schools have some access to the Internet. The question was raised what the role of the commission is in this project. It was decided the role of the commission is to let CUSD know that the commission is available as a resource. Krey wrote a letter asking TCI to adhere to the franchise requirements based on what was heard from CUSD. Krey mentioned that the other purpose was to add another school to the list. Eaton is opening and our franchise agreement specifically states the city has the ability to provide 30 days written notice if they need some other facility added on. Krey said she felt it was good for the commission to attend the quarterly forums at CUSD or .keep a contact at the district. Algeri asked if the district publishes minutes of the meetings. Tsui said he would find out. FUHSD has not responded with information on their technology plan. FUHSD will be responding within the next couple of months to give a report. NEW BUSINESS Consideration of grant application from David Cain—Krey said David Cain could not be at the meeting because this is the night that he airs his show. He requested a grant for $250, but his expenses are higher. Wincn said he has seen his program a couple of times and it looks pretty good. Guttadauro made a motion to approve the grant subject to the money being spent on supplies, line film stock. Algeri seconded the motion. All in favor, motion passed. Consideration of grant application from Shawn Spano - Mannion said the cultural diversity video is expected to air on cable in the September/October timeframe. After brief discussion, Wincn made a motion to approve the grant for $250. Guttadauro seconded the motion. All in favor, motion carried. Krey said both grants would go to city council on June 15 for approval and if approved the producers would get their checks in two weeks. 1995-2001 TELECOM . COMMISSION MINUTES 3 of 4 Consideration of summer meeting cancellation — Commission discussed the possibility of canceling the July or August meeting. Mannion made a motion to cancel the August meeting. Guttadauro seconded the motion. Mannion. Guttadauro. Algeri. and Wincn doted - ave. Tsui voted qP nay. Motion passed. Reports from: TCI: Commission reviewed written material from TCL City of Cupertino: Krey informed commission the nomination form for the COPA award was updated and forwarded to Bob Haber at De Anza College. It will be publicized in the July Kene and nominations Ore due in September. The budget study session with the city council was held last week and it is basically a status quo budget this year. The city is in good financial shape. We have some big capital projects coming. Council has approved $200,000 in new programs. The first public hearing for the budget was Monday night and the second will be June 15. The new budget will go into effect July 1. Krey distributed pencils that are a part of the promotion for the Government Channel. Krey said she wants the video crew to be a little more recognizable in the community when they are out shooting. The city is in the process of putting together a group to go to Toyokawa, Japan for the 201h Sister City celebration. The trip is scheduled Aug. 12 to 17. Participants will stay with host families. Toyokawa will send their delegation to Cupertino Oct. 2 to 5. De Anza College: Bob Haber said the next producer meeting would be Monday, June 29 at 6 p.m. A new producer, Payvand TV, began shooting this week and held auditions for their on-air talent. On Saturday, May 2, a three-camera shoot was completed, utilizing a remote video-swiicbing cart at the Mountain View Center for the Performing Arts. This program hopefully will air by the end of June. 1 Haber announced the BACE award winners. He also mentioned that they had plans to tape a new episode of"Cupertino Access Pub"this month. AWOURNMENT Guttadauro made a motion to adjourn the meeting at 9:08 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting July 1. 1998 MINUTES CALL,TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:02 p.m. ROLL CALL Commissioners present: Bill Mannion, Sal Algeri, Ernest Tsui, Mike Wincn L.T. Guttadauro, Staff. Donna Krey, Linda Lagergren De Anza College: Bob Haber TCI: Eddie Garcia Guests: Linda Grodt, Fariba Nejat APPROVAL OF June 3, I998 MINUTES Algeri made a motion to approve the minutes as written; Tsui seconded and the motion passed. COMMUNICATIONS Oral: Grodt congratulated Haber on a great producers meeting. The next producers meeting wiii be held in September. Tsui congratulated Krey on her appointment to the CAPIO state board. Written: There were several written communications in the commissioners' packets regarding the TCI and AT&T merger and Krey also distributed several more articles on the same subject at the meeting. Earlier that same day, Krey received a press release from Dave Walton about the acquisition that she shared with the commission. Chair agreed to take a New Business item out of order. NEW BUSINESS Consideration of grant application from Fariba Nejat -- Fariba Nejat said the show (Payvand TV) is a way for the Iranian children to learn more about their culture. It is a weekly show with the focus tailored toward children and the programming in English and Farsi. After a brief discussion by commission, Guttadauro made a motion to approve the grant proposal as submitted. Wincn seconded the motion. All in favor, motion carried. Krey said the grant will go before the city council and if approved a check.will be cut in two weeks. OLD BUSINESS Project timeline: Wincn said the timeline was revised and then asked for any updates. Mannion said the airing of the Monta Vista student video will be on.July 9 at 6 p.m. TCI Rebuild Update — Garcia reported to '.Tsui and the rest of the commission that Walton went home sick. that day and was not able to get the testing procedure information to him. Garcia said he would have the information at the next commission meeting or ask Walton to put the information in writing. Garcia said that since there was not going to be an August commission meeting, lie would e- mail the information to Krey and she could forward it on to the commission~ Krey said even though there would not be results,the commission needs to know what the process is for testing the system. Garcia reported on the status of the rebuild. Eighty-three miles of the system upgrade design is complete with an additional 24 miles near completion. The design of the fiber overlay is complete and all 14 nodes have been selected and mapped. Two and four-tenths miles of existing conduit have been proofed (evaluated for quality and usefulness). One thousand feet of damaged conduit has been identified and 800 feet of conduit has been repaired. The remaining 200 feet will. be repaired by July 13. An additional 1.1-mile of existing conduit will be proofed by July 13. The process for the construction of the fiber overlay has begun. TCI is working with the Public Works department to secure the necessary encroachment permits. Pacific Bell pole applications have been submitted for the entire fiber overlay and for the new construction of nodes 1 and 2. The first group of pedestal notifications has been prepared and will be sent on July 2. TCI provided information to the City for the July Scene and the city's website. The first bi-weekly cable upgrade notice in the Cupertino Courier appeared in the June 24 edition of the newspaper. Garcia reported Tiffany Jacobs is moving on as a project manager on another project and he will find out tomorrow who will be her replacement. He reported the weather channel has been restored. Mannion confirmed with Garcia that TCI is set for the presentation at the Rotary meeting on September 23. Production of videotapes —cultural diversity video: Mannion reported that in the cultural diversity video Fariba Nejat will co-host with Joyce Davis. The 5Cs subcommittee on the video will meet again on July 9 at city hall to prepare for the July 15 taping of the show. The script is 99%complete, the logo is near completion and the music is in the process of being composed. Krey asked if the 5Cs would videotape the daytime events at the 4`h of July celebration. Mannion reported they would be taping. The first show will be shown in the evening at the Quinlan Center before it airs on cable. Reports from: TCI: Commission reviewed the monthly written report from TCI. Garcia said TCI did a good job of meeting the 90% calls-answered goal. This represents a 1% drop, but TCI is not happy with it, and is trying to improve that percentage. They are trying to track down signal qu0ity problems and are excited the upgrade is moving along as scheduled, because they think this will take care of a lot of the signal problems. Krey asked if residents are experiencing some of these signal problems because maintenance is not getting done on the old system because the upgrade is coming. Garcia said the maintenance schedule is going on as usual. TCI is doing the upgrade with a contractor, so they are not using their own resources. Ongoing maintenance is uninterrupted, he said. Tsui asked in the new system if there would be status monitoring. Krey said it was understood that it is a requirement of the franchise agreement for status monitoring. Algeri requested the new report include status monitoring. Algeri proposed the commission see an agenda for the Sept. 23 TCI presentation at the Rotary meeting. Krey asked if TCI could present an agenda or an outline of their proposed presentation at the first commission meeting in September. Garcia agreed to that. Garcia said there is not much more he could tell the commission about the acquisition of TCI by AT&T. It will take six to nine moriths to go through the approval process. It has to be approved by both shareholders and the FCC. The early indications are that FCC is very positive about it. It is a. merger that creates competition and not hinders it, said Garcia. TCI will become A'r&T Consumer Services. Garcia said he didn't see any impacts in Cupertino. City of Cupertino: Krey said she spoke with Karen Burnett (FUHSD). Burnett would like to come to the September meeting and give a report. She is planning a meeting with the technology groups from the different high schools on Aug. 4. Krey will get an agenda prior to the meeting, where a draft of their technology plan would be available. Krey mentioned it would be great to have a commissioner at that meeting. The two grants were approved at the last council meeting and the checks were cut. Krey requested a budget accounting from De Anza. She said an application from RCN was included in the commission packet. City received notice from FCC saying authorization has been approved for RCN to operate an OVS. They are applying for ability to install OVS, however, as an OVS, they are not required to sign a franchise agreement with cities. The FCC has said we can require them to pay a gross revenue fee of no more than 5% and they are also required to match whatever we have for PEG. Krey mentioned we don't have a telecom ordinance because the courts have not clarified certain legal questions regarding rights-of-way issues. Contra Costa County is trying to adopt one, however, and we have already requested copies. Krey reported council's reaction to De Anza acquiring the extra access channel. Council asked staff and commission to get together with De Anza College to discuss the issue in more detail. The meeting is set for next week. Guttadauro made a motion to authorize the two commissioners who will be attending the meeting with De Anza to make a recommendation on behalf of the commission. Motion was not seconded and died. Wincn made a motion for commission to convene on July 29 at 7 p.m. to discuss the recommendation that will go forward to city council on the access channel. Guttadauro seconded the motion. All in favor. Motion carried. De Anza College: Haber said they held a producer meeting on Monday, June 29. &,ttadauro and Mannion attended along with 17 producers. Haber said De Anza shut down this week but will be back up next week. ADJOURNMENT Wincn made a motion to adjourn the .meeting at 8:55 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROV D: Gtj City Clerk ( ' Chairperson Cupertino Telecommunications Commission Adjourned Regular Meeting July 29, 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:08 p.m. ROLL CALL Commissione.-s Present: Bill Mannion, Mike Wincn and Ernest.Tsui. Absent: Sal Algeri, L.T. Guttadauro Staff: Donna Krey COMMUNICATIONS Oral: There were none. `,Written: Tsui called commissioners' attention to a letter from TCI explaining the company's decision to discontinue its optional Inside Wiring Maintenance Program. He said he had some questions on this topic for TCI and asked that the subject be placed on the regular September meeting-agenda. He also requested a separate topic, concerning the replacement of passive elements in the system upgrade, be added to the September agenda as well. OLD BUSINESS Recommendation for use of new access channel: Commissioners discussed the recommendation from its subcommittee members, Tsui and Algeri, to allow De Anza College the use of one of two additional access channels under certain conditions. Mannion proposed some changes in wording to a letter (Attachment A of the staff report) by City .Manager Don Brown to De Anza College President Martha Kanter. The word "daily" was added to bullet item number three, reading: "A review shall take place 24 months after De Anza begins programming on the new channel to verify that the college is airing at least 12 hours of daily educational programming..." Wincn said his concern about the city being able to regain the channel if an urgent need arises was met by the conditions in the recommendation. Mannion said he was comfortable with the concept and the wording of the recommendation; Tsui concurred. Wincn made a motion to approve the subcommittee's recommendation; Mannion seconded and the motion carried unanimously. ADJOURNMENT At 7:30 p.m., Wincn made a motion to adjourn the meeting to the next regular meeting on Sept. 2; Tsui seconded and the motion carried unanimously. ATTEST: APPROVED: Cc Chai City Clerk r rman Cupertino Telecommunications Commission NOTICE OF ADJOURNMENT NOTICE IS HEREBY GI`TEN that the regular meeting of the Telecommunication Commission of the City of Cupertino, California, held on Wednesday, October 7, 1998,. at 7:00 p.m., in Conference Room A, located at Cupertino City Hall, 102!00 Torre Avenue, Cupertino, California was canceled due to a lack of quorum. The next regular meeting is scheduled for Wednesday,November 5, 1998, at 7:00 p.m. Dated this 8th day of October, 1998. Linda Lagergren, Record g ecretary .I f Telecommunications Commission Regular Meeting September 2, 1998 MINUTES CALL.TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:03 p.m. ROLL CALL. Commissioners present: Bill Mannion, Sal Algeri, Ernest Tsui, Mike Wincn L.T. Guttadauro, Staff. Donna Krey,Linda Lagergren De Anza College: Bob Haber TCI: Dave Walton,Eddie Garcia, Dennis Seace Guest-: Linda Grodt,Nicholas Guttadauro APPROVAL OF July 1, 1998 and July 29, 1998 MINUTES Guttadauro made a motion to approve the minutes as written; Algeri seconded and the motion passed. COMMUNICATIONS Oral: Grodt reported there was an article in the Business Journal about the BACE awards she had won. Because of that article, Anna Eshoo sent her a letter congratulating her on receiving the BACE awards. Written: Krey did not have any additional written communication. Krey reported Karen Burnett called and asked to have the agenda item continued and it be placed on the November agenda. She wanted extra time to have a more complete report. OLD BUSINESS Project timeline: Wincn asked for updates to the timeline. Mannion asked to update the student video to Sept. 24 at 6 p.m. The education grants (#18) will be sent out Sept. 18. The deadline for the education grants is eight weeks after that date. TCI Rebuild Update— Garcia reported on the status of the rebuild. The system design and the design fiber overlay are completed. All 14 nodes have been selected and mapped. All conduits have been tested and repaired. The system electronics upgrade began the week of Aug. 24. To date 4,200 feet of new electronics has been installed in the system. 15,312 feet of fiber cable and four power supplies have been installed. Pole attachment approvals from Pacific Bell have been approved for most of the city. New system construction in those areas served by the San Jose system will begin during the second week of September. Distribution of pedestal notifications and doorknob hangers have been proceeding as planned. The public relations office on Imperial Avenue has been open and accessible to residents. TCI continued to provide information to the City for the Cupertino Scene and the city's website page. TCI will look into making a map of the construction schedule available on the website. Krey asked Walton to also find out if the I-Net will be replaced with fiber. If not, the City Channel and access will be susceptible to the same technical problems they currently have. Bi-weekly upgrade notices in the Cupertino Coi.:•ier are proceeding as planned. Replacement of passive elements in upgrade — The replacement has been started in node #5 area, but has not been completed. The system will be brought on-line in sections. TCI will leave the old system in place, feeding into the new system at the node. Production of videotapes —cultural diversity video: Mannion reported the cultural diversity video was taped twice. The first taping was with two hostesses and the second with only one. Afttr editing, the video will be completed Annual report — Commission will bring to the next meeting a list of projects that were completed in the last calendar year. These projects will be included in the annual report video. Community education event — Outline of Sept. 23 presentation — TCI distributed an outline of topics that they will cover in the presentation to the Rotary Club. Garcia asked commission to review the outline and e-mail to him any other suggestions. Algeri asked that quality of service be included in the presentation. Tsui reported he had attended the FUHSD technology plan meeting and the school district has a plan that includes training teachers and finding out what needs to be done in the schools. Tsui said Karen Burnett was very appreciative of the commission's attendance at the meeting. Reports from: TCI: AT&T/TCI Merger-TCI distributed handouts on the merger of AT&T and TCI. They reviewed the structure of the merger. Under the terms of the agreement, AT&T will become the parent company of TCI. TCI will continue to exist as a corporation and a wholly owned subsidiary of AT&T. The cable television franchise will continue to be held by TCI subsidiary. No cable television franchise will be transferred as a result of the transaction. Inside Wiring Maintenance Program — Commission asked TCI for comments on the letter sent out to customers stating TCI would no longer be offering inside wiring maintenance service. The reason for the discontinuation of the inside wiring maintenance program in the Bay Area, according to Walton, is because not enough people signed up for the service. System Testing Procedures— TCI distributed the system testing procedures and asked commission to review the report and forward any questions directly to Dennis Seace, TCI Project Manager. City of Cupertino: Krey said she had a conversation with the city of Sunnyvale, about Don Yeager, an access producer who lives in Sunnyvale. Sunnyvale asked if Los Altos and Cupertino were interested in sharing access programming. Krey said the city is interested in sharing access programming because it would give producers a broader audience, however, the city is only interested as long as there are no additional costs. She asked commissioners for their input on the concept and all agreed. Krey also reported the city council had unanimously agreed to the recommendation by the Telecommunications Commission for De Anza College to get the additional access channel. De Anza College: Haber announced that Willie Pritchard of De Anza College hired him as the Access Director for Cupertino on Aug. 18. The position was made official on Aug. 25. Hema Kundargi will do another remote for her Indian cooking show. A new episode of"Cupertino Access Pub" was taped on July 30. The 5Cs production group began producing segments for their new access program on Aug. 18. The show's host is Joyce Davis. "Bekee's Place" began production on Aug. 6. The program is a series of dramatic sketches. Haber had a meeting with Terri O'Connor, director of marketing for De Anza College. They discussed ways to promote the public access channel. Haber will keep the commission informed of these on-going public relations and marketing plans. ADJOURNMENT Wincn made a motion to adjourn the meeting at 9:20 p.m.; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk ` Chairperson s Telecommunications Commission Regular Meeting November 4, 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:02 p.m. ROLL, CALL Commissioners present: Bill Mannion,Ernest Tsui, Mike Wincn Commissioners absent: Sal Algeri,L. T. Guttadauro Staff: Donna Krey, Linda Lagergren De Area College: Bob Haber TCI: Dave Walton Guests: Linda Grodt, Karen Burnett(FUHSD),Deborah 1,. ani (Mona Vista High School) APPROVAL OF SEPTEMBER 2, 1998 MINUTES Mannion made a motion to approve the minutes as written; Tsui seconded and the motion passed. COMMUNICATIONS Oral: Grodt reported "Silicon Kids" was a finalist in the WAVE awards. Grodt attended the WAVE awards in Reno. Guttadauro also was present at the awards ceremony. Written: Krey brought the FCC booklet for commission to review. The second page of an FCC ruling deriving Cupertino's appeal of TCI's expanded basic rate increase was distributed to the commission. Krey also distributed to commission an e-mail from an irate TCI customer and her response. Commission agreed to take new business item - FUHSD (Karen Burnett) out of order. NEW BUSINESS Report from FUHSD (Karen Burnett) — Burnett reported FUHSD students are currently putting on a full schedule of programming. Burnett questioned if FUHSD had until the end of the calendar year to use the grant money. Krey said yes. Burnett reported they are moving at a snail's pace but this coming year things are going to change. They will come back with another grant proposal, hopefully for one large project instead of splitting the money up between a variety of small projects. Burnett expressed some concerns she had regarding available resources. She said the district is doing a needs assessment and coming up with strategies. Wincn suggested De Anna might be able to Aft assist FUHSD with student interns. It was suggested the district contact Willie Pritchard. Dean of IF Technology, when it was ready. a Debbie Vanni, Morita Vista instructor, reported to commission on her students achievement in receiving a first place in the NAVE awards. She expressed her concern in that her film class was being eliminated from the high school English department curriculum. Vanni was looking at ways to get the class back in the curriculum. OLD BUSINESS Project timeline: Wincn asked for updates to the ,..,eline. The date for the producers meeting was changed from Dec. 8 to Dec. 7. TCI Rebuild Update — System Testing and Monitoring Procedures - Tsui had questions with the system testing. He had two conversations with Dennis Seace and Brent Payon of'TCI on Oct. 7 and Nov. 2 to review his questions. Tsui reported Seace provided a lot of good information. Installation Policy for Upgraded System — Tsui looked back at test procedures and found some inconsistencies. He will follow up with Seace. Walton offered to find answers and report back as well. Walton reported on the status of the rebuild. One hundred forty-eight miles of the system design is complete. During the month of October, TCI experienced some problems with the contractors who did not perform to TCIs standards. As a result, one company was let go. This situation caused a loss in production, problems for customers and impacted the City through customer complaints. TC1 hired two new contracting companies to replace the one that left and to supplement those that are currently working. The additional contractors will ensure that the project remains on schedule, according to Walton. Construction crews upgraded or. replaced 85 pedestals. Eight miles of the fiber backbone have been installed. Node numbers 5, 7 and 8 have been activated and the final testing on these nodes will begin by mid-November. Nodes 1, 2, 3, 4 and 6 are currently under construction. Nodes 9 through 14 will be constructed at the end of November and activated at the beginning of December. Twenty-four and eight-tenths miles of the system electronics have been replaced to date. Two and three-tenths miles of the new construction portion of the upgrade were completed in October. The customer notification plan is progressing as scheduled. Production of videotapes — cultural diversity video: Mannion reported they were making the final master tape of the cultural diversity video. The first six minutes were completed. Mannion said he had a rough edit of the video if anyone wanted to view it. Annual report — Krey distributed a list of the commission's achievements for 1998. Commission will review the list. The goal is to have the video completed in January. Krey will prepare a-written annual report for council. Community education event — Krey said Walton did a good job of explaining in layman terms the TCI rebuild process. Wincn asked if Rotary would be interested in seeing a little different program next year. Mannion reported Darryl Stow was very pleased with the presentation. Commission requested the recommended wiring practices be put in the Scene. Walton will lax information to Krey. it was suggested we acknowledge in the Scene and the Courier that there were To upgrade problems and outages this month and include the reasons for these outages. NEW BUSINESS Recommendation from COPA subcommittee — Tsui reported the subcommittee, consisting o,l himself and Algeri, reviewed the four applications and recommended awarding it to Linda Grodt. W:ncn made a motion to accept the recommendation from the subcommittee. Mannion seconded the motion. All in favor, motion carried. Krey reported the presentation will occur at the producers meeting on Dec. 7 and she will do a press release. Reports from: TCI: Walton reviewed with commission the TCI Cablevision's Customer Service Report for the month of September. The outages were up for the month. The new call center will be occupied in two weeks. TCI went through a restructuring of their Area Directors. Dave Walton received the Silicon Valley Area Director position. He said this restructuring will not impact Cupertino operations. Eddie Garcia will remain as the Government Affairs Manager. City of Cupertino: Krey said tomorrow she is hosting a CAPIO workshop in which the topic is "Winter Preparedness." She will show the "Storms of 98" video to the attendees. Krey also reported the city is upgrading its computer systems. De Anza College: Haber reported the WAVE Awards Ceremony took place on Oct. 24, at the Peppermill Hotel in Reno, Nevada. The first place winners were Don Yeager for "On the Move," Hema Kundargi for "Vegetarian Gourmet," Deborah Vanni of Monta Vista High School for "Four Student Video Projects," and Andrew T. Willyoung for "What's Up Wit That." The finalists were Robert Haber and Mary Chow for "Little Pianist, Big Program," Robert Haber for "Cupertino Access Pab 48," Dorothy Stevens for "The Better Part B-29 Pilot," Linda Grodt for "Silicon Kids." David Cain for"Real Estate Matters," and George Maragoluf for"Assyrian Weekly Magazine." Access Pub show #11 aired on Oct. 31. Hnhpr gave an update on the pilot marketing program through TCI. Haber reported George Maragolvf, producer of Assyrian Magazine will have completed his 1,000'h show. Hema Kundargi completed two more vegetarian Indian cooking shows. ADJOURNMENT Wincn made a motion to adjourn the meeting at 9:18 p.m. Tsui seconded and the notion passed unanimously. ATTEST: APPROVED: I City Clerk Chairperson Telecommunications Commission Regular Meeting December 2, 1998 MINUTES CALL TO ORDER The meeting was called to order by Chairman Bill Mannion at 7:05 p.m. ROLL CALL Commissioners present: Bill Mannion, Ernest Tsui,Mike Wincn, Sal Algeri,L.T. Guttadauro Staff. Donna Krey, Linda Lagergren De Anza College: Bob Haber TCI: Dave Walton Guests: Linda Grodt, Suzanne Sanders(CUSD),Hema Kundargi APPROVAL OF NOVEMBER 4, 1998 MINUTES Tsui made a motion to approve the .minutes as written; Mannion seconded and the motion passed. Algeri and Guttadauro abstained. COMMUNICATIONS Oral: Wincn referred to a letter from Haber revoking access privileges for a producer and suggested a review of producer guidelines and advertising on the channel in January. Grodt thanked commission for the COPA award nomination. She also thanked Krey for all the press coverage she received on the award. Written: Krey distributed an article from the Mercury News and two news articles from Multi Channel on TCI. and AT&T. She also distributed correspondence from TCI regarding the systern being completed by Dec. 31 and a letter from Walton regarding the new customer service call center. OLD BUSINESS Project timeline: There were no updates to the timeline. It was proposed that commission start with a new timeline in January. Wincn will save the timeline, which is done in Project 98, in the previous version and then forward it to Guttadauro and Tsui. It was suggested at the next meeting the commission discuss who will be responsible for keeping the timeline updated. Commission agreed to take new business item—Review of educational :rant proposals out of order. NEW BUSINESS Review of educational grant proposals (CUSD) — Commission viewed the CUSD video of last year's project created at Lincoln School. Suzanne Sanders said the district would like to use this grant opportunity to begin to duplicate the successful plans and projects they have done in the past and, in addition to that, train personnel at other schools about the value of video. Wincn suggested CUSD look for help from De Anza College. Wincn moved to accept the grant, proposal as submitted. Guttadauro seconded the motion. All in favor. Motion passed. Krey mentioned the recommendation would go to city council on Jan. 4, 1999, and if approved by council, a check would be released within two weeks of the council meeting. Review of educational grant proposals (FUI'ASD) -- Mi annion had a question about the Casablanca:Non-Linear Edit System. Guttadauro said the grant had a narrow approach. fie wouid like to see a more varied use of the grant money, so it would benefit more than a single class. Commissioners were uncertain about the broadness of use for the grant. They agreed to continue the item until the .January meeting so that someone from the Fremont Union High School District could attend and answer some of their questions and concerns. Grant request from Hema Kundargi — Wincn asked Haber what the response was for Kundargi's cooking show. Haber said there was a huge response. Kundargi said people hear about the show strictly by word of mouth. There was a question by commission if there were larger grants than $250. Krey said that at one time there were larger grants, but accountability was a problem. Kundargi mentioned an Indian grocery store would like to sponsor the show. She was aware that they could list the store's name but not the telephone number or location. There also was a question whether or not the storefront could be shown. It was recommended to not show the storefront. This will be discussed at greater length in January. Winen made a motion to recommend accepting the grant proposal as submitted. Tsui seconded the motion. Motion passed. Krey said this recommendation would go to city council on Jan. 4 and, if approved,Kundargi would receive a check two weeks later. OLD BUSINESS TCI Rebuild Update—Krey distributed an e-mail frorn Dennis Seace that included answers to Tsui's questions. Walton distributed a report on the progress of the upgrade. Walton said the system design is complete. The construction of the rebuild and upgrade is on schedule to be completed by Dec. 31. Electronic activation to the 750 MHz system for the "Cupertino" area will occur on Dec. 28, 29 and 30. Manual activation to the 750 MHz system in the "Heritage" area is required. Field installation representatives will exchange converter boxes and manually convert customers to the rebuilt system. TCI provided information to the Scene and City's web site. Bi-weekly cable upgrade notices continue to appear in the Cupertino Courier. No later than Dec. 4, customers will receive notification regarding activation to the upgraded/rebuilt system. TCI representatives will call "Heritage" customers beginning Dec. 20 to schedule appointments to exchange converter boxes and convert customers to the rebuilt system. No later than Dec. 28, TCI field installation representatives will canvas the "Heritage" area to exchange converter boxes and convert customers to the rebuilt system. TCI will provide a doorknob hanger 48 hours in advance of canvassing. Customers will have the option to call TCI to schedule a more appropriate date. Walton reported TCI would begin testing three nodes the next day. Krey said with the new system we would gain two new access channels. One of those channels has been promised to De Anza College. The college needs to be notified off what that channel will be so De Anza can begin advertising. Walton said he would provide that information as soon as possible. Tsui summarized Seace's answers to his questions. After discussion of commission's concerns, the commission agreed they want TCI to provide test results of a represented sample. They also want: a report certifying the completion of the rebuild and the frill intent of the franchise has been fulfilled by the expected date. Commission agreed they could wait until the next meeting to evaluate certification of the pro_jcct. They would like to present to council the certification by the second council meeting in January. Commission agreed to discuss their 1999 goals work plan at the February commission meeting. 0 Production of videotapes -- cultural diversity video: Mannion reported the video was completed. It will be cabiecast in January. The committee has already begun talking about the second video. Annual report - Mannion will submit the changes to the list of the commission's accomplishments by the next meeting. NEW 1BUSINESS Report on Ear Western Conference - Guttadauro reported on the Far Western Conference. He reported there were 29 submittals, 12 finalists and 5 winners. He reported that the conference next year would be in Santa Clara Valley. Election of 1999 officers Nomination. for Chair -Wincn nominated Alger' for Chair. Mannion seconded the motion. All in favor. Motion passed. Nomination for Vice-Chair- Tsui nominated Guttadauro for Vice-Chair. Wincn seconded the motion. All in favor. Motion passed. Wincn will end his term of office on January 15 after serving eight years on the commission. The commission thanked Wincn for his years of service and Mannion for his year as Chainnan. Reports from: TCI: Commission reviewed the TCI outage report from Oct. 1998. TCI has been giving credit to customers who have had outages. Walton reported the new call center is now open. City of Cupertino: Krey reported the council is now hearing new expansion options for the library. They are looking at various options for use of the old library building. Krey also reported the Teen Task Force committee is now reviewing the results of the survey that went out to teens in the community. L:e Anza College: Haber reported the painting and carpeting of the TV Center is scheduled to get undr::r way the week of Dec. 7. Willie Pritchard informed Haber that there would not be a need to cancel any production dates because of the work being done. The remote cart went on the road again to tape a holiday choir concert at the Cupertino Union Church on Sunday, :Dec. 6 and two episodes of the Vegetarian Indian Gourmet on Wednesday, Dec. 9. The program schedule is now on the Prevue channel and on the Prevue Channel Web Site. The subscription cost for this service is $65 per month and Access Los Altos is picking up half the cost. Access Pub show #12 premiered on Thursday, Nov. 26 and featured a new band called Angora. Tehran Television was suspended and ultimately terminated from Cupertino Community Television for producing and airing commercial messages on the access channel. Krey provided details of the suspension and termination in the commission packets. Two new producers for the winter quarter have been added. The 5Cs program "Cupertino Diversity Journal" will air a first episode on Dec. 3. Haber reported the next producer's meeting would be on Dec. 7 beginning at 6 p.m, when the COPA would also be presented. ADJOURNMENT Tsui made a motion to adjourn the meeting at 9:30 p.m., Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting January 6, 1999 MINUTES CALL. TO ORDER The meeting was called to order by Chairman Sal Algeri at 7:00 p.m. ROLL CALL Commissioners present: Sal Algeri, L,T. Guttadauro, Bill Mannion, Ernest Tsui, Staff: Donna Krey, Linda Lagergren De Anza College: Bob Haber TCI: Dave Walton Guests: Linda Grodt,Don Yaeger, Ed Hutchins APPROVAL OF DECIHEBER 2, 1998 MINUTES Guttadauro made a motion to approve the minutes as written; Mannion seconded and the motion passed. COMMUNICATIONS Oral: Linda Grodt thanked Bob Haber and staff for a great producer's meeting. She also thanked the commissioners for her award. Don Yaeger, producer of"On the Move" explained that the Si.-Inyvale city council agreed to pursue an access channel. It is planned to air on April 1. Krey mentioned Katherine Chappelear from Sunnyvale contacted Cupertino and Los Altos regarding the use of local access programming in Sunnyvale. In previous discussions, the commission agreed a wider audience for Cupertino producers was beneficial, as long as there was no financial obligation to the city or De Anza. Chappelear has drafted a letter of agreement and will forward it to Cupertino Ed Hutchins introduced himself as an applicant for the Telecommunications Commission. Written: Krey distributed a thank you letter from Linda Grodt, the Nov. 1998 report from TCI and a letter from Dennis Seace to the commission. Krey gave Walton the transmissions logs from the City Channel. OLD BUSINESS Consideration of FUHSD grant application — There was no one from Fremont Union High School District present at the meeting, so commission agreed to delay discussion of this item. Project timeline — appoint commissioner to take lead on timeline for 1999. Algeri asked for a volunteer from the commission to keep the timeline updated for the 1999 year. Commission agreed they only needed dates for major milestones and upcoming events. Linda Lagergren offered to create a list of important dates and update them each month for the commissioners. Commission agreed to delay the TCI rebuild update item so that Wincn could participate in the discussion when he returned from his interview for the Planning Commission. Annual Report—projects—Commission agreed to change the wording of the second bulleted item in the annual r-port. Mannion made a motion to approve the annual report with the one change and then forward it on to council. Tsui seconded thy motion and it was approved. Krey will put the annual report on the council agenda for their approval. Mannion spoke with Haber and they will meet on Jan. 1 5; to begin 'taping the annual report. Mannion reported he saw the cultural diversity video and it was quite good. Krey asked if there were plans to do another video. Mannion said they hoped to do three to four videos per year. They hoped to enter the cultural video into the BACE and Hometown awards competition. NEW BUSINESS MESS Review of guidelines for advertising on public access — Haber suggested bilingual community volunteers be selected to review current shows and note anything that is questionable for discussion later. His hope was that volunteers would be seen as impartial viewers with no personal interest in the shows. Guttadauro mentioned the specifies on advertising are not clear in the producer's guidelines. Haber said he felt examples should be called out in the guidelines so that there aren't any gray areas. Krey mentioned Haber might want to add a section on sponsorships and list examples. She also mentioned the 5Cs membership would be a good source from which to draw volunteers. Algeri asked Haber if he would be willing to draft a revised sponsorship paragraph for the commission to review. Haber agreed to have a draft ready by next month's commission meeting. Guttadauro volunteered to help Haber if he needed assistance with the draft. Krey suggested Haber contact Laura Domondon Lee for names of people from the 5Cs for possible volunteers. TCI rebuild update and upgrade certification and franchise compliance — TCI's general. manager, Dave Walton, reported to commission on the upgrade status. • 100 percent of the fiber is complete • All 14 fiber optic nodes have been installed • In the Cupertino upgrade areas; all nodes except one (Node #10) was activated with the expanded channel line-up as of Dec. 30, 1998.. Node 10, which represents about 670 homes, was completed Jan. 6, 1999, and these homes now have the new line-up. • Portions of the old San Jose upgrade area (A/B switch), also are affected by Node 10. This area requires all-new construction, of which 60 percent is now complete. The remaining construction (affecting 870 homes) will be complete by Jan. 19. The other customers in the San Jose section are being individually connected to the new system. In the Node 4 area (100 homes), about 800 feet of more undergrounding is required. The node will be completed by Jan. 1.2. • Once this work is done, the process of cleanup and wreckout will begin. This involves removing unused cables, inspection of the system and setting up the advanced services. All this is scheduled to be finished by March 31. (Our franchise agreement gives TCI 90 days to remove old equipment following completion of the upgrade.) Krey asked Walton if the Rancho Rinconada area was part of the rebuild. Walton said he would check into it and report back to Krey the following day. Walton said Ire gave Commission's checklist to the engineering group. TCI will be performing the entire testing procedures the last week of January. Tsui asked if the tests could be dated on the report.. Krey asked Walton if he could submit answers to whatever questions could be answered from the checklist prior to the testing and then answer the balance after the testing is complete. Krey reported that at the council meeting on the previous Monday, she informed council a report would be presented to them at the second meeting in February. However, commission agreed the first meeting in March might be a better date. Commission appointed a subcommittee consisting of Tsui and A1geri which will do two things: (1) review the test results of the new system and ensure compliance with the technical requirements of the franchise agreement (2)determine the date of completion, and recom►rPnd a course of action for the city council. Walton reported on the cable outages from TCl's Nov. 1998 report. there were 200 outages of which most were caused because of upgrade splicing. There were 153 disconnects, however, Walton said disconnects were always high at this time of year. Walton reported TCI had a converter issue. Customers had their premium channels scrambled and a new code had to be written to correct this problem. Krey will.put this information in.the Feb. Scene. Wincn arrived at the meeting. Reports from: City of Cupertino: Krey reported the Commissioner's dinner would be held on Feb. 5 and invitations were going out soon. The State of the City address is scheduled for Jan. 28. Krey reported at the last council meeting she gave a report on the educational grant and the grant to Hema Kundargi. Councilmember Statton pulled the item from the consent calendar to comme..d the Telecommunications Commission on the great job they did on the grants. De Anza College: Haber reported the carpeting of the TV Center is complete. On Dec. 16 they took the remote cart out to tape two new episodes of Vegetarian Indian Gourmet. Haber notified the Prevue Channel, access producers, Cupertino Courier and the Scene of their channel changes. The Cupertino Access Pub Show has booked another band to tape a new show on Jan. 14, 1999. Two new producers have been added for the winter quarter. Cupertino Diversity Journal will air on Thursday, Jan. 7 at 6 p.m. on both access and education channels. Haber announced he hired a part-time assistant to help with phones, the station phone log, press releases and producer notifications. BACE award entries are due on Feb. 8, and Hometown entries must be postmarked no later than Feb. 19, 1999. The next producer meeting is scheduled for Monday, March 8, in studio A, De Anza College TV Center. Future meetings are scheduled for June 7, Oct. 1.1 and Dec. 13. At the Dec. 13 meeting, the COPA award will be presented. No one from Fremont Union High School District arrived at the meeting, so the item for consideration of FU1iSD grant application will be continued until next month. Guttadauro and the rest of the commission thanked Winch for his dedication and service to the commission over the last eight years. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 9:15 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk �r ' Chairperson Telecommunications Commission Regular Meeting February 3, 1999 MINUTES CALL TO ORDER The meeting was called to order by Vice Chairman L.T. Guttadauro at 7:00 p.m. ROLL CALL Commissioners present: L.T. Guttadauro,Bill Mannion,Ernest Tsui,David Eggleston Commissioners absent: Salvatore Algeri Staff. Donna Krey, Linda Lagergren De Anza College: Bob Haber TCI: Dave Walton, Eddie Garcia Guests: Linda Grodt,Don Yaeger APPROVAL OF JANUARY 3 1999 MINUTES Mannion made a motion to approve the minutes as written; Tsui seconded and the motion passed. David Eggleston abstained. COMMUNICATIONS Oral: Don Yaeger, producer of"On the Move" commented that there were no updates on the status of the access channel that the Sunnyvale city council had agreed to pursue. As far as he knew, the date to air programming was still April 1. Written: All written communication was included in the commissioner's packets. OLD BUSINESS Consideration of FUHSD grant application —Commission agreed to delay discussion of this item until Barbara Nunes, principal of Cupertino High School, arrived. Calendar of important dates. Commission reviewed calendar and advised Linda Lagergren of changes and updates. Annual Report — projects -- Mannion reported work had begun on the annual report video. The video will be approximately six to seven minutes long and will be completed by the middle of February. Copies will be provided for city council. NEW BUSINESS Status of TCI upgrade project and checklist—Walton said at the last commission meeting he reported that the upgrade was 90% completed and TCI expected to be completely finished by Jan. 19. The expected completion date was now moved to Feb. 18. Walton displayed maps of the various nodes that were not completed. Node #12, which includes Honeywell-Measurex, will be done by Feb. 5. Node #4 would be completed by Feb. 18. Node #10 would be completed by Feb. 17 and Node 49 would be completed by Feb. 17. Walton said TCI's main problem was in getting good qualified contractors who would stay in the area. a Guttadauro made a motion to recommend that the subcommittee, which consists of Ernest Tsui and Salvatore Algeri, review the results of the TCI testing documentation and provide a recommendation to the Commission. Mannion seconded and the motion passed. Tsui and Algeri agreed to report to the commission at the March meeting. A recommendation is planned to go to council on March 15. Eddie Garcia thanked Donna Krey for her patience and assistance during the TCI upgrade. OLD BUSINESS Consideration of FUHSD grant application — Commission restated the concerns that were expressed at the December meeting regarding the FUHSD grant application. Guttadauro requested more substantiation of the project. He :felt that it was very course specific. Mannion said it appeared the project was geared to one select class. Tsui stated the district has a good technology vision for the schools but questioned whether this project fit into the big picture. Barbara Nunes said the district is trying to infuse technology into the curriculum and provide workplace skills. She stated the project is limited to students that are taking the animation class, but there was a possibility an additional class could be added if more students were interested. She also mentioned the media class may have the ability to be involved in using the new equipment. Guttadauro said the commission would like to see a copy of the students' work when they were finished. Nunes said she would arrange for the commission to view the completed project. Guttadauro moved to accept the grant proposal from FUHSD as written and, upon completion of the production, get a copy of the tape for the commission to view. Mannion seconded and all were in favor. Krey reported the recommendation would go before council for its approval on Feb. 16 and a check would be released within two weeks. NEW BUSINESS Workplan for 1999.—Commission agreed to continue this item until the March meeting when Algeri returned.. The commission will e-mail their workplan items to Donna Krey before the March meeting. Tsui shared his workplan ideas with the commission. 1. Monitor and help promote digital services. 2. Work with FUHSD on their technology plan—attend meetings and continue to act as a resource. 3. Freshen up Commission page on the website. 4. Broaden scope of grants program to include technology. Deports from: TCI: Walton reviewed with commission the TCI outage report of Dec. 1998. The outage times were high. The telephone answering time was down to 58%, which is not acceptable, according to Walton. The PG&E power outage contributed to the low percentage. City of Cupertino: Krey reported the Commissioner's dinner would be held on Feb. 5. The State of the City address aired once and would be airing again on Feb. 15. Krey reported she has begun work on the annual SWING program and 400 students are invited to come to city hall the week of March 15 to March 19. A city informational fair is planned in April to welcome the Rancho Rinconada residents. De Anza Coilege: Haber reported their website is up and running. Hema Kundargi will have a new Vegetarian Indian Gourmet show completed shortly. The program schedule is linked to their new website via www.tvguide.com. The Cupertino Access Pub show had a band called "The Kind"come in for a session on Jan. 1.4. Two new producers have been added for the Winter Quarter of. 1999. "Laugh Track." a new show produced by Brent Turner and Jim Barrett had a premiere at the ATC building on campus on Jan. 23. Nearly $500 was raised for Cupertino Community Services at this event. BALE award entries are nearly complete. ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:03 p.m.; Eggleston seconded and the motion passed unanimously. ATTEST: APPROVED: �City Cler gy hai arson / Telecommunications Commission Regular Meeting March 3. 1999 MINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:01 p.m. ROLL CALL Commissioners present: Sat Algeri, Bill Mannion, Ernest Tsui, David Eggleston, L.T. Guttadauro Staff: Donna Krey, Linda Lagergren De Anza.College: Bob Haber TCI: Dave Walton Guests: Linda Grodt APPROVAL OF FEBRUARY 3 1999 MINUTES Eggleston made a motion to approve the minutes as written; Mannion seconded and the motion passed. Sal A.Igeri abstained. COMMUNICATIONS Oral: none Written: Krey distributed an. article from the MultiChannel News and announced the International Conference and Trade Show for the Alliance for Community Media would take place on July 7-10 in Cincinnati. OLD BUSINESS Calendar of important dates. Commission reviewed calendar and advised Linda Lagergren of changes and updates. Krey asked which commissioners were interested in attending the BACE Awards. Eggleston, Guttadauro, Mannion and Tsui said they would attend this year. Annual Report— projects--Mannion reported the annual report video is completed except for an interview at the end with Bob Haber, introducing him as the new access director. Mannion showed the Camcorder club at the Senior Center the tape and they said, "not so much of Bill." Tile Commission asked if they could view the tape at the next commission meeting before it gets distributed to council. Pubic Access Producer's Guidelines — Sponsorships — Commission reviewed the proposed changes. Commission asked to update the public access channels on section 12A. In Section I 1 — Grants and Underwriting — changes were made to sections Bb, Be, Bd and Bf (all changes were underlined in the proposed document.) In Section Bd the words "phone numbers" were added to the last line. In section C, the first line was updated to read: "As the Producer, you will be totally responsible for contacting underwriters and making underwriting agreements, as ivell as exercising reasonable care in taping sponsor shots." Guttadauro made a motion to accept the proposed rewrites as edited, Mannion seconded the motion and all were in favor.. Motion passed. � a NEW BUSINESS Recommendation from subcommittee on TO upgrade project and checklist -- Algeri and Tsui met as a subcommittee, as well as Krey, to review the TCI upgrade project. Algeri informed the commission of the findings and recommendations. Findings: e Technicai documentation of new system is not complete. Test results on half of the nodes have not yet been received. s Questions remain on other technical compliance issues regarding upgrade. Tsui is awaiting responses from TCI. ® Exiension deadline was missed by at least seven weeks. TCI has been requested to submit a letter stating completion date based on (1) when the system was installed and operational in all areas of the city (2) when testing of all nodes was complete and (3)when all customers had been notified that the new system was ready for their use. Recommendations: Telecommunications Commission recommendation to the City Council that: o Requests additional time to complete the technical evaluation of the upgrade,based on the fact that not all documentation from TO has been reviewed. o Begins the process for assessing penalties, due to TCI's missed deadline. This process would entail setting up a negotiating committee consisting of representatives from the city council, city staff and telecommunications commission. The committee would then meet with TCI to discuss this issue e Suggests some form of compensation to residents who experienced numerous large and small inconveniences during the project ® o Authorizes the Telecommunications Commission to work with TCI in developing a construction schedule and a technical compliance review for the Rancho Rinconada area. Walton distributed a memo to commission regarding the completion of the Cupertino cable system upgrade. Completion date was established at Feb. 28. The completion of the system testing was Jan. 31. TO is running a completion test on the area that was completed between Jan. 31 through Feb. 24. Eggleston asked if the role of the commission is to see that this is the nest possible system. Krey said the role of commission is to see that it meets FCC standards, although she is aware it does not meet TCI's internal standards. Walton mentioned that internal standards are constantly tweaked. Mannion mentioned when the balance of ti.e 600 residents are hooked tip, the quantity of complaints would be a good indication of the success of the system. Krey said in November and December there were lots of complaints. In February and early March Krey has not received any complaints on signal quality, however, there were complaints about contractor work and customer service. The major focus of the rebuild was to improve signal quality and reliability. Walton said he was pleased with how the rebuild turned out, but he admitted problems with the process. He said if he had to repeat the project, he'd give more warning to the community about what was going to happen. Krey said she would put a notice in the Scene to let the remaining 600 homes know to call for an appointment even if they have not received a door hanger because they will be at risk of having their cable turned off if they do not make an appointment. Commission said the next step is for the subcommittee to meet again to go over remaining technical data. TCI has come up with funding to begin the rebuild of the :Rancho Rinconada area. All Lines ar-- aerial in the Rancho area so TCI will need pole attachment agreements from Pacific Bell. TCI has a committee working on negotiating this with Pacific Bell. TCI will have to do pole replacements in the Rancho Rinconada area. TCI said they will start the Rancho area while the contractors are still in the area. Rancho Rinconada will take approximately three months to complete. Guttadauro made a motion to accept the recommendation as written from the subcommittee and send the recommendation to council on March 15. Mannion seconded the motion. All in favor. Motion passed. Workplan for 1999—Krey reviewed the compilation of the suggested workplan items. ♦ Continue to monitor TCI services to residents (including Rancho Rinconada upgrade) and provide intbrmation about advanced services (i.e. digital, @Home) — ALL ♦ Continue to work with FUHSD on technology plan and to act as a resource for both elementary and high school districts. — TSUI m Freshen commission page on city website — GUTTADAURO ♦ Review grants program: consider broadening scope,promotions campaign — (to be determined) o Continue direction and guidance to 5Cs video subcommittee — MANNION ♦ Increase viewership of Channel 15 -- ALL ♦ Work with school districts to promote student video projects through competitions, such as WAVE awards — MANNION & EGGLESTON ♦ Coordinate review and update of producer guidelines and agreement form with De Anza College access director— ALL Reports from: TCI: Walton reviewed the January 1999, outage report. Answer time is down, 120 people have been hired and are in place answering calls. AT&T has asked TCI to step up their customer service. AT&T brings a name with them that they want TCI to live up to. City of Cupertino: Krey reported she had a meeting with Dave Walton, Woody and the City Channel crew to discuss the 1NET lines and the interference they are experiencing. TCI is going to walk the INET loop and check out everything and see if there are any problems. TCI has promised to report back by next month with any problems they encountered. Krey reported 500 children would be coming through City Hall on March 15 through 19 for SWING week. De Anza College: Haber reported they added their newsletter to their web site. liema Kundargi aired a new episode of Vegetarian Indian Gourmet. Sixteen entries for the Hometown Awards have been sent in. The producer of Croatian Magazine returned from overseas to produce new episodes of his show. Pat Kapowich completed the first program of Silicon Valley Real Estate which premiers on March 3. Huber thanked TCI for their assistance in greatly improving the video and audio signal quality. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 9:40 p.m.; Mannion seconded and the motion passed unanimously. ATTEST: APP OVERT City Clerk Chai _erson `- Telecommunications Commission .Regular Meeting April 7, 1999 MINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:01 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro Bill Mannion, Ernest Tsui, David Eggleston, Staff: Donna Krey,Linda Lagergren De Anna College: Bob Haber TCI: Dave Walton Guests: Linda Grodt,Ronald Moore,Don Yaeger,Fariba Nejat, Shelby Reyes, Shirley Yang APPROVAL OF MARCH 3 1999 MINUTES Tsui made a motion to approve the minutes as written; Guttadauro seconded and the motion passed. COMMUNICATIONS Oral: Ronald Moore, member of the Cupertino Senior Television Group, asked how much money is available in the grants program and inquired where the money comes from. Algeri said $2,000 is available for grants and the money comes from the general fund.. Moore asked who set the limit at $250 for individual grants. Algeri said the commission set the limit however, it is possible for the commission to approve grants for over $250. .Moore said he felt it made sense to give the total grant allocation to the community access group. Algeri said the original purpose of the grants was to defray out-of-pocket costs for individual producers. The intent was to spread the money around and not to have it just go to one person. Algeri said the commission would welcome comments from producers when this item is put on the agenda for discussion. Don Yaeger asked Krey for the status of the access channel that the Sunnyvale city council had agreed to pursue. Sunnyvale needed to get approval from Los Altos and Cupertino. Los .Altos had a few problems with the idea. Krey said it was more of a financial issue for Los Altos. They didn't want Sunnyvale to reap the benefits without a financial contribution. Cupertino's City Manager will meet with the City Managers of Sunnyvale and Los.Altos to discuss the issue. Los Altos will take the lead. Fariba Nejat thanked the commission for all their help with the "Payvand Magazine" show. Nejat said it aired the previous evening. Written: Krey distributed articles to the commission that came out after the packets were mailed. Krey referred to a letter from Cupertino High School and said a consensus was needed from the commission regarding a change in equipment from the educational grant proposal. After discussion, Tsui made a motion that Manion and.Eggleston represent the commission and confirm the substituted equipment actually meets the needs of the students. Algeri seconded the motion. All in favor. Commission agreed to take New Business out of order. NEW BUSINESS Grant request from Shirley Fang — Guttadauro asked how the $250 grant of the $1'100 budget would be used. Yang said $251C, would cover the basic costs for videotapes and narration costs. Yang said she is trying to raise the balance of the budget through donations. Commission told Yang they had discretion to grant more than $250. Guttadauro made a motion to accept the grant application as written with $100 being used for tapes, $75 used for narration and $75 used for music. Algeri seconded the motion. All in favor. Grant request from Linda Grodt—Guttadauro said Grodt did a very good job with her grant request. After brief discussion, Guttadauro made a motion to accept the grant application as submitted. Tsui seconded the motion. All in favor. Krey said the grant requests would go to City Council on April 19. As soon as they were approved, checks would be released within two weeks. OLD BUSINESS Activities Calendar. There weren't any changes to the calendar. Workplan for 1999 — Commission reviewed the workplan, the suggested timeline and the areas of responsibility. It was decided a subcommittee is needed for reviewing the grants program, which will be addressed at the May meeting. Tsui expressed an interest in getting the 5Cs video on the web site. Tsui will work with Haber to put a QuickTime video of the 5Cs video on De Anza's web site. Algeri said there might be interest by other groups to have their videos also on the web site, so they may want to take that into consideration. Update from subcommittee on TCI upgrade project--Tsui received the final testing results For the completed nodes on Feb. 24, 1999. Tsui had additional questions for TCI. 1)Did TCI complete upgrade at Eaton School? .If it is complete, when was it completed? Walton will get back to commission with the answers to these questions. 2) Tsui asked if returns for two-way video for CUSD were complete. Krey said they were complete. 3) Tsui wants status of EAS. Walton will get back with answer. Tsui stated they found node 4, channel 98 did not pass channel to channel variation. Lode 8, channel 98 visual carrier did not pass. Walton said it is usually corrected on the spot. Tsui said testing came back at 550 Mlfz, however the franchise calls out 750 MHz. Only in rare instances is there testing data for 750 MHz. Tsui said he would like to see the data. Walton said all testing is a sampling. Krey said a meeting has been set with TCI to begin discussing settlement for upgrade issues. Deports from: TCI: Walton reviewed the February 1.999, outage report. Answer time is down with 84°�of the calls answered within 30 seconds. As of the end of. March, it is at 90%. Walton said outages were because of the rebuild. Krey said there were still problems with customers being disconnected. Customers are calling TCI and being told they are experiencing an outage when in fact they have been disconnected. TC_I is in the process of walking the Rancho Rinconada area. TCI just purchased the Pacific Bell plant and it was Pacific Bell that installed the Rancho area. The fiber and coaxial cable are already in place. Algeri asked about getting the word out to the Rancho area. Krey said the Rancho area is very organized, with a neighborhood newsletter. Tsui asked TCI for a soft copy of TCFs update to the matrix. City of Cupertino: Krey reported the judges met to select the recipients of the CREST.- awards, which recognize community volunteers. The event will take place on May 13, at 7 p.m. at the Quinlan Community Center. It will also ai-r dater on the City Channel. Algeri and Mike Wincn will meet to review the FCC 1240 forms for ,t 'I rate. increases. Krey announced an informational fair would take place on April 17 at Sedge= ck School for the newly annexed Rancho Rinconada area. Ile Anza College: Haber reported a recipe page from the Vegetarian Indian Gourmet show has been added to the web site. On March 25 another Indian Vegetarian show was taped using the remote cart. BACE Award finalists should be listed soon. The producer of the Croatian Magazine returned to his family in Croatia in April, however before leaving, he completed 42 —thirty-minute programs. On March 20 the remote cart was used to tape the Persian New Year event at the Hinson Campus Center at De Anza College for the Assyrian Magazine. ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:18 p.m.; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk U' Chairperson Telecommunications Commission Regular Meeting May 5, 1999 MINUTES CALL TO ORDER The meetir was called to order by Chair Sal Algeri at 7:05 p.m. ROLL CALL, Commissioners present: Sal. Algeri, L.T. Guttadauro Bill Mannion, Ernest Tsui, David Eggleston, Staff. Donna Krey, Linda Lagergren De Anza College: Bob Haber Guests: Linda Grodt,Ronald Moore, Shelby Reyes APPROVAL, OF APRIL 71999;MINUTES Eggleston made a motion to approve the minutes as written; Guttadauro seconded and the motion passed. COIMIMUNICATIONS Oral: Linda Grodt announced"Silicon Kids"received two finalists in the BACE Awards. Written: Krey distributed the commission's budget page. Tsui asked if commission could subscribe to the Society of Cable Telecommunications Engineers magazine. Krey said she would take care of it. t OLD BUSINESS Activities Calendar. The BACE awards date was updated. NEW BUSINESS Grant request from Ronald Moore — Guttadauro asked if Moore's group used their own equipment or if they used De Anza's equipment. Moore said they use the production group's equipment. Tsui asked if anyone gets reimbursed for mileage or deducts mileage on tax returns. Moore said no one deducts mileage expenses. Krey said they have never given a grant for travel expenses, but she didn't see any reason why it couldn't be done. Guttadauro made a motion to accept the grant as written with the addition of the supplemental page. Algeri seconded tho motion. All in favor. Mannion abstained. Krey said the grant request would go to City Council on May 17. As soon as it was approved., a check would be released ,,vithin two weeks. Shelby Reyes announced to commission he was working on a public access program about public access. to the program he will interview producers and describe De Anza's function. Report on FUHSD Grant — FUHSD purchased a time-lapsed video pencil test system for $5,249 that is used specifically for animation. Mannion and Eggleston, as the subcommittee, visited Cupertino High School to see if the substituted equipment met the intent of the commission's grant. The recommendation of the subcommittee is to accept the exchange of the equipment. Eggleston made a motion to accept the substitution of the time-lapse pencil test system for the Casablanca. Algeri seconded the motion. All in favor. Review grants program — Chair Algeri reviewed with commission several issues and considerations of the grants program. The first issue the commission considered was the size of the grant versus the number of awards. Currently, the commission awards grants for $250 up to a total of $2000 per fiscal year.. The commission felt$250 was a good amount. If the amount was increased, then fewer people could apply and it would be more difficult to justify the expenses. The consensus of the commission was to keep it at $250. The next issue the commission discussed was the number of grants a producer could apply for. Currently the limit is one grant per producer per fiscal year. Commission agreed to keep the current wording of the grant amounts. Restricting the application process was the next issue the commission considered. It was agreed that commission would not restrict the process and no change would be made. Commission agreed to continue to require an itemized list of how funds would be used. Commission felt the one page application form was reasonable, however, the wording needed to be revised. It was agreed that the confusing part of the application process is the guidelines and not the application form. The form should state that the applicant should attend the commission meeting to answer any questions. Commission felt they needed to promote the program more to ensure the total allocation of available funds. A subcommittee was formed to review the grants program. The subcommittee consisted of David Eggleston and L.T. Guttadauro. Educational grants program —Tsui will look at the educational grant guidelines and develop a rough draft by the June meeting. Krey suggested we might want to give the district more guidelines and examples of what projects could be done. Coordinate review and update of producer guidelines and agreement form with De Anza College access director — Haber will work on the producer guidelines with assistance from Mannion and Guttadauro. He will bring a rough draft by the June meeting. Reports from: TCL No report -- TO was not present at the meeting,. City of Cupertino: Krey reported a meeting took place with TCI to negotiate a settlement regarding upgrade issues. At the second meeting, nothing was resolved and a third meeting will take place next week. The CREST awards will be on Thursday, May 13. The CREST program will air on the City Channel on May 19 at 8 p.m. The City Council has given staff direction to hold a community meeting in June to get public input on a new library and civic center re-design. De Anza College: Haber reported De Anza producers won three first place Hometown Awards, one for "What's Up Wit That" and two for "On the Move." They also have seven RACE award finalists. On May 20 another Indian Vegetarian show was taped using the remote cart. Training courses started up again with some exciting new courses. A new curtain for Studio A has been ordered and will be installed soon. A remote controlled camera will be installed on top of the Flint Center, which will have a view of the De Anza Campus and the entire valley. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 9:00 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Cupertino Telecommunications Commission Regular Adjourned Meeting June 2, 1999 MINUTES CALL TO ORDER The meeting was called to order by Chairman Sal Algeri at 7 p.m. ROLL CALL, Commissioners Present: Algeri, David Eggleston,L.T. Guttadauro and Bill Mannion. Absent: Ernest Tsui Staff: Donna Krey De Anza College: Bob Haber Guests: Linda Grodt, Shelby Reyes, Charles Chadwick, Jenny Purushotma APPROVAL OF MAY 5, 1999 MINUTES Guttadauro made a motion to approve the minutes as written; Mannion seconded and the motion passed unanimously. CON[MUNICATIONS Oral: Grodt told the commission that her show, Silicon Kids, received a first-place award in the recent BACE competition, for the sixth consecutive year. She passed around photographs and the trophy itself. She also presented a thank-you note to commissioners for a grant request they had approved. Reyes informed the commission that he would be applying for a grant in July and asked if he could videotape a meeting and interview commission members for a show outlining the differences between public access and public broadcasting. Krey said videotaping could be done at any meeting,but the interviews should be scheduled before or after a meeting. Commissioners asked Reyes to submit a copy of questions he would like to ask for his upcoming show. These would be forwarded to commissioners in advance of the scheduled interview. Written: Krey distributed copies of articles from Multichannel News. OLD BUSINESS Activities Calendar: Algeri noted that he would attend the June Mayor's Breakfast. Eggleston reported on the May breakfast, saying the library commission was involved in a major project for the city—a new library. He told commissioners that there may be a role for them to play in this project relating to the idea of digital versus written content at the library. He said the parks and recreation commission was working on the countywide trail system project and wrestling with concepts for teen services, such as a teen center and skateboard park. He referred to a survey by the Teen Task Force which indicated that some teens were unaware of the many programs, including public access, that were already available to them and suggested more outreach from the commission. Eggleston also touched on work being done by the other commissions: fine arts, park murals; public safety, booth at the Art and Wine Festival; housing, rezoning and housing availability issues. Following a discussion about vacation plans, the commission agreed to cancel the August regular meeting. This item will be on the July agenda. Review of grants program: Guttadauro told commissioners he re-formatted the original grants application and guidelines so that it is now a Word document. In updating the document, he removed references to the Oct. 15 date and tightened up the wording. Commissioners and staff suggested the following charges: • Remove TCI Cabletelevision System on page 2, first paragraph • Remove second sentence ("Shows a creative use...")on same page, second paragraph • Substitute the word "groups" for "merchants" in Supplemental Funding section, same page. Second sentence in that section should read: "Efforts by an applicant to secure assistance from other organizations will be considered in determining the amount of grant money to be awarded " • Insert the words"at least" before 18 years of age in Eligibility section • Correct spelling of"city's"on page 3, number I under Administration of the Grant Process • In number 2, same section, change to read"...the applicant shall have the application turned into the city s public information officer by the 15'h day of the prior month. " • Under Management of Awarded Grants, page 4, remove reference to grants subcommittee in first sentence. Change to "The Commission may propose a payment schedule... " • Change number 3 under Completion of the Project to read: "At its discretion, the Commission may request a final report. " • Insert the phrase"or Hi-8mm"after%" in number 3 of the Equipment and Videotape section, page 5. Guttadauro will make the changes and e-mail a copy of the revised document to all commissioners prior to the next meeting. Krey will include the new version in the July packet for discussion and possible vote at that meeting. NEW BUSINESS (Grant requests were taken out of order for the convenience of applicants attending the meeting.) Grant request from 5Cs: Jenny Purushotma, producer of the 5Cs second video in a series of programs, explained that a $250 grant was requested for the creation of a new logo that could be used for each of the upcoming 5Cs videos. She said the group wants an impressive, professionally designed logo that would identify each of the videos. Also, part of the funding would be used to offset costs for musicians representing different cultures who would play themed music using various instruments. Algeri asked for a more specific breakdown of the funds, saying the commission needed an actual accounting of how the money would be disbursed. Purushotma explained $100 would be used for musician and other consultant fees and $150 would go toward the graphic design of a new logo. Guttadauro made a motion to approve the grant request, with the addition of the dollar breakdown. Algeri seconded and the motion passed unanimously. Grant request from Ambient Cable: Producer Charles Chadwick told commissioners his show spotlights the work of local film students and his grant request, would cover expenses for his next production. Guttadauro asked how he thought the show benefited the Cupertino community, and Chadwick said it was unique to public access, and that it was a good way to recognize the talents of local students. Haber agreed, saying the show also gave positive exposure to De Anza College. Eggleston made a motion to approve the grant request from Ambient Cable; Kvnion seconded and the motion passed unanimously. Krey informed both grant applicants that their requests would go to the City Council on June 7 and following council approval, checks would be mailed within two weeks. Review educational grants program: This item was continued due to Tsui's absence. Review and update of producer guidelines and agreement form with De Anza College access director: This item was continued to give subcommittee members Guttadauro and Manion additional time to amend the document. Freshen commission page on city web site: Grttadauro said he has taken all of the commissioners' photos and will e-mail those to Linda Lagergren,to be put up on the site. Report from 'TCI: A representative from TCI was not present. Commissioners asked Krey if many complaints were coming to the city; she said phone calls have decreased significantly. She said she has not yet received the most recent monthly report from TCI and will request that it be sent as soon as possible. Report from City of Cupertino: Krey said TCI was releasing De Anza College's second educational .access channel on June 30. Summer classes begin June 28. The new channel will be located on Ch. 78. She also noted that the City Channel is working on a 30-minute Y2K video that will air for the first time on July 19 at 6 p.m. Krey also mentioned that the city council authorized staff and commissioners to continue reviewing the FCC forms relating to TCI's June 1 rate increase. Algeri is working with Krey and former commissioner Mike Wincn in checking TCI's compliance with FCC benchmarks. Krey said TCI will present a demonstration of its @Home product at the June 7 city council meeting. Commissioners said they would watch it during the Producers Meeting at the college. She also noted that city business cards with an updated city logo would be available for commissioners. Report from De Anza College: Haber told the conunission that a new Macintosh G3, purchased with city funds, had been installed and will be networked with all other computers in the TV Center via the Ethernet. The Cupertino and Los Altos access channel picked up five, first-place awards at the RACE ceremony, four of which were from Cupertino. Besides Grodt, other local winners were Don Yeager's On the Move and the Monta Vista High School film as literature class, supervised by Deborah Vanni. Haber also noted the remote cart was used for anwJ)er taping of the Indian Vegetarian show and will be used June 13 at the Gay Pride Festival and June 25 at ffie De Anza College graduation ceremony. On June 16, the TV Center will provide equipment and De Anza students will provide labor for a shoot at Cupertino High School of an AIDS benefit performance. Haber also mentioned a demonstration by Apple Computer on a non-linear editing system July 1. ADJOURNMENT Mannion made a motion to adjourn the meeting at 8:45 p.m.; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVED: ,t��r�c� n� lt %w� e111AA City Clerk �,� Chairman Telecommunications Commission Regular Meeting July 7, 1999 MINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:04 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro Bill Mannion, Ernest Tsui Commissioners absent: David Eggleston, Staff. Donna Krey,Linda Lagergren De Anza College: Greg Bartschenfeld Guests: Linda Grodt, Shelby Reyes,Ernie Piini. APPROVAL OF.TUNE 2, 1999 MINUTES Mannion made a motion to approve the minutes as written; Guttadauro seconded and the motion passed. COMMUNICATIONS Oral: None Written: A memo from Shelby Reyes, which included a list of questions to commissioners for his upcoming show, was included it the packets. Krey distributed the WAVE award applications, Community Media Review and the =::ommunity Review Connection. Tsui asked if Krey could join the SCTE (Society of Cable Television Engineers) on behalf of the commission. Krey said she would apply for membership. OLD BUSINESS Activities Calendar. The WAVE awards deadline of Aug. 20 was added to the calendar. Algeri asked Krey if COPA awards were promoted. Krey said she sends press releases to several media outlets. On Sept. 7 the applications become available and on Oct. 1.5 the applications are due. Krey said she would include De Anza College on the mailing list. Review of grant application and guidelines—Mannion submitted several changes to the Grant Guidelines and Application Procedures form that were included in the packet. Guttadauro incorporated some of the changes into the document. At the meeting, Tsui also suggested several changes to the document. .Krey made an additional change. The following changes were.made: Add the word "program"and delete the words"proceeding program" to the Funding Acknowledgments paragraph. • Add the word "producers"to the Eligibility paragraph to read: "Individual producers requesting a 2,rant must be at least 18 years of age." • Add the word "amount"to the Grant Amounts paragraph, second sentence to read: "This amount will be at the discretion of the Commission." • Change item number 3 to number 2 and change item..number 2 to number 3 in the Administration of the Grant Process section. ® Add the phone number"864-8766"under the address below Public Access Director in the Submission of Grant Proposals section, item number 2. Also add the phone number"777-3262" • under the address below Public Information Officer. Delete the words "it is advisable for"and replace the word"to"with "should" in the 5`h item under Submission of Grant Proposals. At the end of that sentence, add the following sentence: "Please call PIO at the above number to confirm meeting date and avoid delaying the grant process." • Delete the first use of the word"any" from item number two under the Management of Awarded Grants section. ® Delete the words"(excluding labor) from the section Outside Services and Miscellaneous. Guttadauro made a motion to approve the Grant Application Form and Grant Guidelines and Grant Application Procedure as modified. Algeri seconded the motion. All in favor. NEW BUSINESS Cancellation of August meeting — Algeri made a motion to cancel the August Telecommunications Commission meeting. Tsui seconded the motion. All in favor. Grant request from Shelby Reyes — Algeri asked for a breakdown of the travel costs. Reyes said the travel costs consisted of six round-trips to San Francisco to visit Channel 9 and Channel 4 studios. Guttadatiro made a motion to accept the grant as submitted. Tsui seconded the motion. All in favor. Krey said the grant request would go to City Council on July 19. As soon as it was approved, a check would be released within two weeks. Review of educational grants program — Krey will e-mail a soft copy of the educational grants program application to Tsui for his review. The grant application is currently made available to the school districts and not to individual teachers. Commission suggested they might want to meet with the district representatives one-on-one to discuss potential projects. Algeri asked Krey for background information on. the grant program. Krey said when the city renegotiated the franchise with TCI it was determined that $1.6 million in grant money, over a period of 15 years, would be used for public access, government and education. Each year $10,000 is allocated for educational access, $15,000 for government and $89,000 for public access (De Anza College TV Center). It was suggested by Commission to provide the district with examples of projects. Krey said the applications would be sent to the districts in September. Krey will e-mail the addresses to Tsui of the district representatives, Suzanne Sanders and Karen Burnett, in case he would like to meet with them. Review producer guidelines and agreement form — Mannion has reviewed the producer guidelines. Guttadauro will review guidelines and asked that this item be continued to the September meeting. Reports from: TCL: No report -- TCI was not present at the meeting. Krey reviewed with Commission the written report she received from TCI. Calls have dropped considerably. Krey said she only received one complaint on the rate increase and one complaint from Sun Microsystems on a possible connection problem. There were no system complaints. Krey said she reported to council the results of the TCI settlement for upgrade issues. Residents should begin receiving the voucher coupons from TCi in the amount of$13.54 at the end of August or beginning of September. The coupon can be used for paying bills or buying additional services. The coupons amount to $130,000. The City Government channel will receive $155,000 to upgrade their equipment to digital. Public access will receive$45,000 for new equipment proposed by Bob Haber. Krey said Councilmember Statton thanked the Telecommunications Commission for its hard work in this TC.I upgrade process. Guttadauro mentioned the commission should be the watchdogs on the cable service. He said his service has been terrible. He has had outages for hours at a time and fuzzy reception. He has called TCI. Tsui said the commission needs to review the six-month testing in September. He suggested the commission request the performance test results that TCI submits to the FCC with emphasis on the nodes TCI completed last. Krey will contact TCI and find out why they are not attending the Telecommunications Commission meetings. City of Cupertino: Krey reported the Y2K video would air on July 19`h at 6 p.m. on the City Channel (Channel 26). The city has a Y2K team consisting of Carol Atwood, Administrative Services Director; Kim Smith, City Clerk; Bert Viskovich, Public Works Director, a representative from the Sheriff's Office, Mark Henderson, Information Technology M,,inager, and Krey. Staff will be conducting a Y2K tabletop exercise in September. City staff will be on-call for any possible problems that may occur. The Y2K article in the Cupertino Scene asked residents who were interested in a public meeting to send in a"sound off'card. card. De Anza College: Assistant Director Greg Bartschenfeld said Robert Haber was attending the Hometown Festival in.Cincinnati. Two of Cupertino's producers took three first place awards this year. Don and Jeanne Yeager, producers of"On the Move," won two first-place awards. One was for best talk show and the other was for best documentary. Andrew Willyoung won a first-place award for "What's Up Wit' That?" for a program featuring Vietnam vets. On June I I1h the premier of a video entitled"Gestational Diabetes"was aired. The program was the joint effort of Cupertino Community Television; Sweet Success, a nonprofit group which assists women who develop gestational diabetes; "Stick It In Your Eye" productions, three local hospitals and De Anza College. The project was funded by a grant from the March of Dimes. Bartschenfeld also noted the remote cart was used to tape the Gay Pride Festival held at Guadaloupe Park in downtown San Jose and again on June 25 in a joint effort by Public Access, volunteers and the TV Center to cover this year's commencement ceremonies at De Anza College. The new Macintosh G3 is now up and running and networked with all of the other computers in the TV Center via the Ethernet. Bartschenfeld said the center is currently shut down this week but it should be up and running next week. a ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 8:46 p.m.; Tsui seconded and the motion. passed unanimously. ATTEST: APPROVED: t CA4, City Chairperson Clerk Char erson e Telecommunications Commission Regular Meeting September 1, 1999 MINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:00 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro Bill Mannion, Ernest Tsui, David Eggleston Staff: Donna Krey, Linda Lagergren De Anza College: Bob Haber - Guests: Linda Grodt,Hema Kundargi APPROVAL OF DULY 7, 1999 MINUTES A correction was made in the minutes on page two, line 5 to read "Add the phone number. 864- 8766." Guttadauro made a motion to approve the minutes as amended; Mannion seconded and the motion passed. Eggleston abstained. COMMUNICATIONS Oral: Linda Grodt announced that last Wednesday she attended a luncheon at the Fairmont Hotel in which the U.S. Secretary of Education was the guest speaker. Linda took a brand new Silicon Kids host with her and the host interviewed the Secretary of Education. Grodt also handed out copies of article: regarding the event that appeared in several newspapers (Campbell Reporter, San Jose Mercury and Business Journal). Written: Krey mentioned she received a letter today in the mail from Frank Jelinch, a Parks and Recreation Commissioner and President of the Chamber, stating his cable service was disconnected for reasons he did not understand because he had a credit balance on his invoice. Krey said with approval from the Chair, she could draft a response to Jelinch's letter. Krey said she received information on the ACM Regional Conference that will be held on Oct. 22 and 23 in Palo Alto. Guttadauro, Tsui,Eggleston and Mannion asked to attend. Commission agreed to take New Business item - grant request from Hema Kundargi out of order. NEW BUSINESS Grant request from Hema Kundargi— After a brief discussion Guttadauro made a motion to accept the grant as submitted. Algeri seconded the motion. All in favor. Krey said the grant request would go to City Council at the second meeting in September for their approval. A check would be released by the end of the month. OLD BUSINESS Activities Calendar. There were no changes or additions to the calendar. Review of educational grants program — Commission reviewed the educational grant guidelines and grant application procedure. It was suggested to add "and school" to l b under the Grant Award Evaluation Factors section. It also was suggested to possibly use the grant money for helping with faculty computer literacy, paying for @Home in all schools, purchase of student videos and training tapes. Algeri said the school district needs to submit a request for the grant money and the Commission would respond. Tsui would like to meet with Karen Burnett at FUHSD and 'ie representative at CUSD before they submit their grant applications. Eggleston said he also would like to be included in those meetings. Krey will contact CUSD to find out who the new representative will be. Krey will contact Burnett to talk about the educational grant process and set up the meeting for the commissioners. She also will make the changes to the grant guidelines and application. Tsui made a motion to accept the Educational Grant Guidelines and Grant Application Procedure with the change to paragraph lb. Mannion seconded the motion. All in favor. Motion carried. Review producer guidelines and agreement form — .Haber had a few more changes to the Producer Guidelines so Krey told Haber to make the changes and make copies to be distributed in the next month's packet. Website — Commission asked why only City Council and Planning Commission minutes and agendas are on the city web site. Lagergren will report back at the next meeting. It was suggested to put the grant application form, educational grant application form and COPA award winners on the web site. NEW BUSINESS Appoint members to CODA subcommittee — Krey mentioned the job of the subcommittee would be to review the applications and make a recommendation to the commission. Eggleston and Guttadauro volunteered to be on the subcommittee. Krey said two applications have been received and the deadline is on the 10`h of September. Haber said he put a notice in the Public Access Producer's newsletter. The subcommittee will be prepared to make a recommendation at the November commission meeting. Reports from: TCI: No report -- TCI was not present at the meeting. Krey reviewed with Commission the written report she received from TCI. She said TCI said they would be attending the October meeting. A request was made to have a representative from TCI discuss the launch of @Home. Mannion asked if it would be ok to invite representatives from TCI's competitors to speak at our meetings. Krey said we could invite one per month if there was an interest. Possibly Pacific Bell could come in November to speak about high-speed solutions. Krey hoped commission had all received their coupon voucher from TCI. Some people had tossed out the coupon thinking it was an advertisement for digital services. Commission suggested that possibly TCI could credit customers in two months if they hadn't used their voucher. City of Cupertino: Krey reported that regarding the issue of Sunnyvale and access programming, the Cupertino city manager met with the city manager from Sunnyvale and Sunnyvale is not averse to paying for the use of the access programming. Krey met with the Cupertino city manager and Willie Pritchard from De Anza to come up with cost estimates. All three city managers will review the figures and the Sunnyvale city council will make a decision. The City Channel produced a Y2K show that will air Sept. 2 at 7 p.m., Sept. 8 at 6 p.m., Sept. 22 at 8 p.m. and Sept. 27 at 5:30 p.m. It has turned out to be a very popular program. A tital of 50 dubs of the tape have been ordered.Krey reminded Commission of Cupertino night at the San Jose Giants. De Anza College: Haber reported their new Macintosh G3 is now equipped with Macintosh's latest version of non-linear editing software "Final Cut Pro" and "Adobe Photoshop 5.5." Forty-seven entries were entered in the WAVE awards this year. Cupertino Community TV will produce the WAVE award video this year. On Sept. 8 another show of the Indian Vegetarian program will be taped using the remote cart. The August newsletter is oat and on the web site. A new black curtain from Musson Theatrical has been installed in Studio A. They are hoping to donate the old curtain to a high school in the area. The work to improve safety inside the TV Center is near completion. ADJOURNMENT Mannion made a motion to adjourn the meeting at 8:49 p.m.; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVED: 5ac) "/-C� City Clerk Chairperson G ►ol�l�� Telecommunications Commission Regular Meeting October 6, 1999 MINUTES CALL TO ORDER The meeting was called to order by Vice Chair L.T. Guttadauro at 7:00 p.m. ROLL CALL Commissioners present: L.T. Guttadauro,Bill Mannion,David Eggleston Commissioners absent: Sal Algeri, Ernest Tsui Staff: Donna Krey,Linda Lagergren AT&T(formerly TCI): David Walton Guests: Linda Grodt, Kathleen Tully APPROVAL OF SEPTEMBER 1, 1999 MINUTES Mannion made a motion to approve the minutes as written; Eggleston seconded and the motion passed. COMMUNICATIONS Oral: Linda Grodt announced she had four finalists in the WAVE awards (two in the children category, two in the youth category and one in the documentary category). She also said she had received publicity in several local newspapers--Campbell Reporter, Cupertino Courier, Sunnyvale Sun and the Metro. She received a letter from Assemblyman Jim Cunneen who had seen the article in the Campbell paper. Written: Krey distributed to commission a news article from the Mercury regarding the release of a three-month moratorium. on AT&T's expanded cable-modem service in the Peninsula and South Bay. She also distributed a Mercury News article in which Fremont unveiled a proposal Thursday to establish customer service standards for the @Home service. Among the written material Krey also distributed was a Community Media Connection newsletter and the Society of Cable Telecommunications Engineer's newsletter. Commission agreed to take New Business item —grant request from Kathleen Tully—out of order. NEW BUSINESS Grant request from Kathleen 'Fully —Krey reported Bob Haber called her earlier that day to give his support of Kathleen Tully to the commission. He said she was a very hard worker and Haber hoped the commission would approve her request. The commission asked Tully to describe her program and they reviewed the budget of$731. Eggleston said this program was a very novel, creative idea and he had never seen anything like this done on public access before. Commission noted that typically $250 is the amount they grant but in this case, they felt the normal giant amount should be doubled. After a brief discussion, Mannion made a motion to approve the grant application for $500. Eggleston seconded the motion. All in favor. Motion approved. Krey said the grant request would go to City Council on October 18th for their approval. A check would be released two weeks after that date. OLD BUSINESS Activities Calendar. There were no changes or additions to the calendar. Review and update of producer guidelines and agreement form with Ike Anxa College access director - Commission requested the reference to AT&T be removed and changed to read "Public Access Channel 15." Commission reviewed the grievance procedure and everyone agreed to it as written. Mannion and Eggleston said there were several typos in the document and Mannion agreed to mark up a copy for Haber. Commission will receive a draft in the November commission packet and vote on it at that meeting. Review of educational grants program -- Tsui and Eggleston met with Mike Isbutt from Fremont Union High School District to discuss the educational grant program and exchange ideas. Isbutt would like Fremont High School to be the focal point in the district. Cupertino High School is not as active, he said, and typically things are done at Fremont and taken to Cupertino. Tsui and Eggleston were interested in helping Fremont but the school is in Sunnyvale. Krey said she could give Isbutt the name of the Sunnyvale IT department representative, Shawn Hernandez. Krey said she could make the Sunnyvale representative aware of our grant program and possibly, Fremont can initiate it. TCI is already involved and working with Fremont High School. The commission can be a resource for Sunnyvale. NEW BUSINESS Resource for planning applications (antennas) - Krey said the planning commission was looking to the telecommunications commission as a resource for applications they receive regarding antenna height exceptions. It was suggested that a couple of commissioners act as consultants to the planning commission when these applications come in and that Tsui and Algeri would be the best choices. Since Tsui and Algeri were not present at the meeting, Krey will e-mail both of them to see if they are interested in participating in this endeavor. TCI representative - @Home service - Walton informed commission the technical representative was unable to attend the meeting to give a report on the @Home service but would be in attendance at the November commission meeting. Walton reported @Home is up and running. Commission asked Walton about the customer service standards that Fremont has put in place and if TCI would be amenable to an addendum to Cupertino's franchise agreement to apply these standards. Walton said he thought the standards were a good idea and that he would check into a franchise addendum. Reports from: TCI: Walton reported TCI's completion of the Rancho Ri.nconada area was projected for the end of the year. TCI decided not to seek pole attachment agreements and so they have applied for permits for trenching. As soon. as the permits are approved and they have a date for construction to begin,Krey would like to relay that information to the residents through the Scene. AM The city did not receive a report from TCI this month. Walton reported TCI exceeded customer service standards and outages were reduced dramatically for the month of September. The letter commission received from Jelinch last month regarding his disconnect was a physical mistake on TCI's part and he was reconnected immediately. City of Cupertino: Krey reported the City Channel was a finalist for two WAVE awards. The first was for their SWING video "Close Encounters of the Cupertino Kind" ir the professional children's programming category and the second was for the Y2K preparedness video in the public education category. Krey also reported the City Channel was working hard on election coverage and the candidate's forum would air soon. Krey mentioned there were over 500 participants in the citywide garage sale. De Anza College: Haber was not in attendance at the meeting and his report will be included in the next packet. ADJOURNMENT Eggleston made a motion to adjourn the meeting at 8:17 p.m.; Mannion seconded and the motion passed unanimously. ATTEST: APPROVED: I r City Clerk Chairperson Telecommunications Commission Regular Meeting November 3. 1999 MINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:07 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro, .rnest Tsui,:David Eggleston Commissioners absent: Bill Mannion Staff: Donna Krey,Linda Lagergren AT&T: Eddie Garcia Guests: Linda Grodt,Brad Tice APPROVAL OF October 3, 1999 MINUTES Eggleston made a motion to accept the minutes, Guttadauro seconded the motion. Algeri and Tsui abstained from voting because they were not at the previous meeting. Bec_Luse there was not a quorum to vote,the approval of the minutes was postponed until the December meeting. COMMUNICATIONS Oral: Brad Tice, a Cupertino resident, introduced himself. Linda Grodt announced she had four finalists in the WAVE awards and no winners. She also mentioned the picture taken when a "Silicon Kids" student interviewed the U.S. Secretary of Education was used in the weekly publication. of the Commonwealth Club of California. Written, A letter to AT'&T from City Manager, Don Brown regarding the rebate coupon was included in the packets. The letter mentioned the coupon, "disguised" as a marketing piece for digital services, was not recognized by many people as a rebate. Eddie Garcia stated AT&T discussed this issue internally and felt they wanted to address the needs of customers who were negatively impacted and asked for a list of residents who complained about the coupon. They were not comfortable with iss ring a blanket credit. K,-ey asked if there was a way that AT&T could track the coupons. Garcia said they could do it in Santa Clara, but not in Cupertino. Algeri said the city had a settlement with TCI in good faith to the customers. It looked as though TCI hid the coupon. Algeri said he was looking for the coupon and still threw it away because he thought it was a marketing piece. Eggleston said he thought AT&T should re-think its position. It's not very good marketing and not a very good idea that they are unable to track the data, he said. Garcia said they didn't put the coupon in the bill because they thought it would be hidden. Garcia said he would take the information back to AT&T and would respond in writing to Don Brown by next week. NEW BUSINESS T:i Representative - *Home service — Garcia said last month he scheduled a marketing person to speak to the commission, but then realized the commission wanted a more technical person to come out. Garcia scheduled a technical person for tonight's meeting, only to find out that person had to get on a plane and head to Denver for a meeting. Garcia promised next month an engineer would come to the commission meeting to discuss @Home. Garcia said he would come to a future meeting to talk about open access. The presentation would take approximately 15 minutes. Eggleston asked about AT&T's new customer service requirements. Tsui asked if Garcia could bring the new Terms & Conditions. Garcia said he would bring the new customer contract to review. Garcia said AT&T is working on language to reflect the new customer service guidelines. Commission said a side letter from AT&T would be acceptable as long as it was binding. Reports from: TCI: Garcia said AT&T wants to standardize channel lineups and pricing structures in all areas. Krey distributed the AT&T service report and mentioned calls with complaints regarding cable services were down in the city offices. Garcia mentioned he hoped the current upgrade would not be too painful for the Rancho Rinconada area. They will need to go into every house to exchange the cable boxes. NEW BUSINESS CODA subcommittee. The subcommittee on COFA nominations, consisting of Eggleston and Guttadauro, was unable to come to a decision. They will meet again and come to the Dec. I" meeting prepared with a recommendation. OLD BUSINESS Activities Calendar. There were no changes or additions to the calendar. Review and update of producer guidelines and agreement form with De Anza College access director—Bob Haber was to have a clean copy of the guidelines, however,he was on vacation. Haber will have the updated producer guidelines at the next meeting. NEW BUSINESS Reports from commissioners (Tsui & Algeri) on antenna review — The subcommittee received a letter from Planner Colin .Tung to review two applications that will go before the Planning Commission. Tsui, representing the subcommittee,responded. The first application was from Apple Computer. They exceeded the height limit by a few feet. Tsui made a few recommendations regarding relocation of antenna and height limitations. Apple will come back with a new design. 'PCS Sprint Wireless had some complaints about coverage. They have a couple of antennas already. Tsui asked PCS Sprint to look at a smaller antenna about 35 feet. The height limitation is 55 ft. Tsui is writing a report for the Planning Commission with the subcommittee's recommendations. (Eggleston left at S.10 p.m.) Krey publicly acknowledged Ernest Tsui's work on this project. Krey said people know they can come to the Telecommunication Commission and get good, accurate and complete information. On behalf of the city, she thanked Tsui, saying that it is rewarding for the commission to be looked upon as a resource. )Reports from: City of Cupertino: Krey reminded Commission the Mayor's Swearing in Ceremony would be held on Nov. 17 at 6 p.m. It will be the time the council says good bye to Wally and officially installs Richard Lowenthal. The council wail also elect the new mayor and vice-mayor. Krey also reported the City Channel won two WAVE awards. Krey distributed the report from De Anza Television Studios. Haber was not in attendance. Commission agreed they wanted to present Bob Haber with a certificate for outstanding service during the COPA award ceremony. Krey will prepare the certificate. De Anza College: Haber was not in attendance at the meeting. ADJOURNMENT Cuttadauro made a motion to adjourn the meeting at 8:24 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk U irperson Z . Telecommunications Commission Regular Meeting ')ecember 1, 1999 IMINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:00 p.m. ROLL CALL Commissioners present: Sal Algeri, L.T. Guttadauro, Ernest Tsui, David Eggleston; Bill Mannion Staff: Donna Krey,Linda Lagergren De Anza College: Bob Haber AT&T: Eddie Garcia Guests: Linda Grodt,Michael Isbutt APPROVAL OF OCTOBER 6, 1999 MINUTES Guttadauro made a motion to accept the minutes as submitted, Mannion seconded the motion. All in favor. Algeri and Tsui abstained. Motion passed APPROVAL OF NOVEMBER 3, 1999 MINUTES Eggleston made a motion to accept the minutes as submitted, Guttadauro seconded the motion. All in favor. Mannion abstained. Motion passed. COMMUNICATIONS Oral: Linda Grodt said her shows have been aired on the educational channel, which broadcasts all over Milpitas, San Jose and Sunnyvale, but as of Jan. 5, they will be taken off this channel and will not have the exposure they've had in the past. Producers are upset, she said. Haber said the distance learning demands have tripled and demands will only increase. 'There are possibilities of other avenues and they are looking at a few other options,however. Written: Tsui reported on his visit to AT&T San Jose/Cupertino Cable Headend. Tsui saw the summer testing results and said they were not as good as the winter tests, however, they did pass the FCC requirements. The AT&T people were very informative, he said, Staff reported on Wally Dean's status. Commission agreed to take educational grant applications out of order. NE`V BUSINESS Review of educational grant applications — Commission was very impressed with the proposal submitted by Regnart School. Mannion made a motion to approve the Regnart proposal for $5,000. Guttadauro seconded the motion. All in favor, with Tsui voting against. Tsui said he would have pulled the personal computer from the proposal. Motion passed. t Algeri made a motion to deny the proposal from Eaton. Mannion seconded the motion. Commission agreed the proposal did not meet the goals. All in favor. Motion passed. Algeri made a motion to postpone voting on the proposal submitted by Fremont Union High School District until they submitted a more detailed budget or submitted an alternate proposal. Guttadauro seconded the motion. All in favor. This item will be on the agenda in January. OLD BUSINESS Activities Calendar. The date of the December Prod-scer's meeting was changed from the 131h to the 6`h. Guttadauro and AIUeri will attend the COPA presentation. Tsui volunteered to go to the January Mayor's breakfast meeting. Eggleston will attend the February meeting and Guttadauro will attend ibe March meeting. Review and update of producer guidelines and agreement form with De Anza College access director —Bob Haber mentioned the specific changes that were made to the agreement (date change,reference from TCI to AT&T, and change to reflect Cupertino Community Television Channel 15). There were no major changes to the agreement. In the Guidelines, the AT&T references and Channel 15 designations were corrected. The do's and don'ts of sponsorships were clarified and exhibit numbers were added. Commission will review the copy Haber submitted and he will give them a final copy at the January meeting. Commission will be prepared to vote on the guidelines and agreement at the January commission meeting. Mannion suggested it be updated each year. Tsui suggested and Algeri agreed the section on copyrights be combined to include music and video. NEW BUSINESS AT&T representative-CIlome service—The representative was not in attendance at the meeting and his presentation was postponed to January. Eddie Garcia — Open Access Presentation — Eddie Garcia, government affairs director at AT&T, presented a summary of the open access issue to commissioners. Open access has become a national debate, he said, that has reached the 91h Circuit Court of.Appeals. Large telephone companies are lobbying to have cable operators open their lines, so that they can use them to offer high speed Internet access. Garcia said AT&T Broadband and Internet Services has an exclusive agreement with Excite @Home that runs for another two years. After that, he said, the company would like to open its lines through business partnerships, rather than because of regulations imposed by federal, state or local governments. In the meantime, telephone lobbyists have homed in on cities that are negotiating franchise agreements, hoping to use the open access issue as a lever .for renewal and approving .AT&T mergers. Garcia said thus far, 1,451 municipalities have approved transfers without imposing forced access—six cities are attempting to impose open access, and those cases are in the courts. He also said there were several myths surrounding the open access issue that have no basis in .fact. These include .fees for AT&T Internet access, consumer choice of ISP and cable blocking of Internet content. Commissioners asked several questions and then thanked Garcia for his explanation of the open access controversy. CODA subcommittee recommendation — The subcommittee recommended George Maragoluf for the COPA award. Eggleston said Maragoluf's consistency, productivity and value to the community all contributed to why he was selected. Eggleston made a motion to select George Maragoluf as the winner o F the COPA award. Guttadauro seconded the motion. All in favor. Motion passed. Krey said she will do a press release on the COPA award and put it in the January Scene_ The award will be presented on Dec. 6th at the Producer's meeting. Mayor request of goals identification —Krey said Mayor Station wanted to integrate the goals of the various city commissions into the city's goals. The Telecommunications Commission normally does their goal setting in January, but took this opportunity to convey to Statton three of their goals. o Joint project with the Planning Commission to develop a wireless facilities Master Plan for the city. Members will be involved in guiding the siting and design of aerial facilities throughout the city. o The seamless integration of the newly annexed Rancho Rinconada area into the main Cupertino cable system. The commission intends to monitor the cable upgrade now being done in this part of the city, and to ensure that residents have the identical technologically advanced system now available to the rest of the city. o Commission continue to work toward a goal that promotes the use of video and other media arts within the Cupertino educational system. Next year, members will develop specific activities that further that goal, for example, hosting an Open House event at the De Anza College Television Center for teachers and school administrators in both elementary and high school districts. Krey will draft memo to Mayor Statton stating the Telecommunication Commission's goals. Reports from: TCI: Garcia reported to Commission during the month of October customer service representatives answered incoming calls within 30 seconds, 92.8% of the time. Commission had no questions for Garcia. City of Cupertino: Krey reviewed with Commission the letter David Walton, AT&T Area Director, sent to Don Brown regarding the customer coupons. Tsui recommended publicizing that AT&T is still willing to honor the rebate coupons for those who were inconvenienced by the upgrade. Garcia said this was a policy issue and felt Walton should deal directly with the city manager. Ivey said the city manager had asked specifically for input from the commission. Algeri made a motion that AT&T extends its rebate period and that staff work with the company to come to a resolution on 0: a issue. Tsui seconded the motion. All in favor. De Anza College: Haber reported that due to the ever increasing demand for distance leaming programming on the Education Channel, the Public Access hour, currently Monday through Friday from 6 to 7 p.m. was eliminated. This programming change takes effect on Jan. 3, 2000. As an alternative measure, Haber was able to obtain Public Access time on the Education Channel toward the end of each quarter, when there is a substantial decrease in Distance Learning programming. Habet said they ordered a Mini DV deck by JVC. This deck will be used in conjunction with the G3 Macintosh computer which is equipped with final cut pro video editing software. Cupertino Community Television received four awards for BALE, three awards for Hometown and seven awards for WAVE. The latest episode of Gustine Castle and You, a WAVE award winner this year, was completed last week and aired. The 21" episode of Cupertino Access Pub is complete and will air Dec. 9 at 6 p.m. Haber reported the newsletter for October, November and December will be completed early next week. ADJOURNMENT Mannion made a motion to adjourn the meeting at 9:21 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: CityClerk Chai r� rpe scn Telecommunications Commission Regular Meeting January 5, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair Sal Algeri at 7:02 p.m. ROLL CALL Commissioners present: Sal Algeri, Ernest Tsui,David Eggleston; Bill Mannion Commissioners absent: L.T. Guttadauro Staff. Donna Krey,Linda Lagergren De Anza College: Bob Haber AT&T: Eddie Garcia, George Brozowski,Richard Harrison Guests: Linda Grodt, Michael Isbutt APPROVAL OF DECEMBER 1, 1999 MINUTES Eggleston made a motion to accept the minutes as submitted, Mannion seconded the motion. All in favor. Motion passed Commission agreed to take the AT&T items out of order. NEW BUSINESS AT&T representative - @Horne service -- George Brozowski, AT&T Data Sales Mana. er, reported to commmission about the services of @Home and @Work. AT&T currently has 800 (v t;ome subscribers in Cupertino. @Work is expected to launch approximately Feb. 15. Some residents experienced some problems trying to contact AT&T about subscribing to @Home. AT&T suggested at the meeting that the names, addresses and telephone numbers of those residents who called the city expressing this concern be noted and reported to them so they can manually input their names for installation. Commission requested AT&T's status report include information regarding @Home subscribers. AT&T said for the commission to list the items they would like to see on the report and they would review the !ist and report the items that were possible. Krey asked about adding the customer service standards to the franchise as an addendum. AT&T said they would consider adding it as a side letter instead of an addendum. COMMUNICATIONS Oral: None. Amh Written: Articles were distributed regarding AT&T allowing customers of rival Internet services to use AT&T's cable lines to deliver high-speed access to the global computer network. OLD BUSINESS Activities Calendar. The BACE awards date was removed form the calendar because it will not take place this year. The Alliance for Community Media Conference will take place in Tucson, July 12 - 15. The WAVE awards will take place in Sacramento this year. Commission agreed to take FUHSD item out of order. NEW BUSINESS Consideration of educational grant proposal from EiJHSD -- Commission reviewed the budget proposal submitted by the school district for the grant. Commission asked to see the finished product Cupertino High School created from the previous years grant money. Michael Isbutt agreed to bring in the animation tape the students created last year. Algeri made a motion to approve the FUHSD proposal for $5,000 as submitted. Eggleston seconded the motion. All in favor. Motion passed. Krey said the item would go before council for approval at the Jan. 18 meeting and when approved a check would be released within two weeks. OLD BUSINESS Review and update of producer guidelines and agreement form with De Anza College access director—Commission agreed to table this item until the February meeting. NEW BUSINESS Review of goals for 2000 — Commission submitted in writing to Mayor Statton three goals they established at the last commission meeting. It was decided an additional goal would be to generate an informational video on Internet access and service providers that offer service to Cupertino now and in the near future. Commissioners will come tip with a list of interviewers and a list of potential questions. The goal is to have this project completed by September. It was decided by the commission to do only a written annual report and not create a video annual report. Krey will create a first draft of the annual report for the commission to review. Reports from: City of Cupertino: Krey reported she received the FCC Form which is the forerunner to the large 1240 report. Krey passed on the report to Algeri and she will send a letter requesting an extension of 180 days. Krey said the invitations went out to all of the commissioners for the Commissioner's Dinner which is scheduled for Feb. 4. Krey also 'aid she spoke with Colin Jung and he is arranging a joint meeting of the Telecommunications Commission and the Planning Commission to discuss the antenna ordinance. Krey mentioned a meeting will take place next week with AT&T, City Manager Don Brown and herself to discuss the rebate coupon that went out to all the cable subscribers. The State of the City Address will take place on Jan. 26 and if any commissioner is interested in attending, he should contact the Chamber of Commerce. Krey said for the last two months the City Channel has been in the midst of a major re-wiring project installing new digital equipment. They currently have the video portion working, but they have no editing capabilities at this time. De Anza College: Haber reported all access producers were notified by mail regarding the studio editing and training schedules for the Winter 2000 quarter and the schedules were also on the web site. Another episode of the Vegetarian Indian Cooking will be taped on Wed. Jan. 26 using the remote cart. The latest episode of Gustine Castle and You, a millennium special, will air on Thursday, Jan. 6. The Access Newsletter for December is currently on the web site. The next issue will be out at the next Producer's meeting which will take place on March 6. ELECTION OF 2000 OFFICERS Nomination of Chair— Tsui nominated L.T. Guttadauro for Chair. Algeri seconded the motion. All in favor. Motion passed. Nomination of Vice-Chair — Tsui nominated David Eggleston for. Vice-Chair. Mannion seconded the motion. All in favor. Motion passed Ernest Tsui publicly thanked Bill Mannion for his last four years of service on the Telecommunications Commission and specifically for initiating CODA, the public Forum and the annual video report. He said it had been a pleasure working with Bill. Bob Haber also thanked Bill for all his help and his advocacy for the TV Center. ADJOURNMENT Alaeri made a motion to adjourn the meeting at 8:55 p.m.; Mannion seconded and the motion passed unanimously. 1p ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Aft Regular Meeting February 2, 2000 MINUTES CALL TO ORDER The meeting was called to order by Vice Chair David Eggleston at 7:02 p.m. ROLL CALL Commissioners present: Sal Algeri, Ernest Tsui, David Eggleston,Reginald Duhe Commissioners absent: L.T. (Guttadauro Staff Donna Krey, Linda Lagergren Guests: Linda Grodt APPROVAL OF JANUARY 5, 2000 MINUTES Algeri made a motion to accept the minutes as submitted, Tsui seconded the motion. All in favor, Motion passed. Duhe abstained. COMMUNICATIONS Oral: Krey introduced newly appointed commissioner Reginald Duhe. Linda Grodt introduced herself to the new commissioner and mentioned she was working on a taping featuring the Kids Vote program. Eggleston spoke to the commission about the NASC (National Association of Student Councils) event at Monta Vista high school. De Anza College will be involved in filming portions of the event. It was suggested the commission could possibly provide grant money to a producer who would produce a video about the student leadership conference and it could then be shown on access TV. Eggleston will talk to Haber and report back next month to the commission. Eggleston suggested AT&T fax its report if representatives will not ne attending the commission meetings. Written: Tsui's e-mail correspondence regarding DSL Internet connection was included in the packet. It was brought up that a large percentage of people are not able to get DSL service. Duhe suggested the commission talk to Pacific Bell regarding DSL service. He will make contact with Pacific Bed and see if they can attend a future commission meeting, bring coverage maps and be prepared to discuss the DSL issue with the commission. OLD BUSINESS Activities Calendar. Assignments were made for fixture attendance at the Mayor's breakfast meetings: Duhe—March, Guttadauro— April,May--Algeri, June—Tsui. 1995-2001 TELECOM . COMMISSION MINUTES 4 of 4 Review and update of producer guidelines and agreement form with De Anza College access director - Krey distributed a final draft of the producer agreement. The item was continued until Haber could be attendance to answer any questions and note to commission the changes that were made. NEW BUSINESS Fremont @home customer service standards - Krey said Fremont is the only city that has been able to get customer service standards for the @,Home service included in their franchise agreement. The five bulleted items in the customer service summary are the items that Cupertino Telecommunications commission would like to add to its franchise. The commission's intent would be to get AT&T to include the same customer standards that Fremont has and have them put into an addendum or a side letter. (Cupertino's cable franchise comes up for renewal in 2010). Krey said the commission could also recommend that the council adopt an ordinance amending part of the franchise agreement. She said she would draft a letter from the city manager to David dValton. Discussion of additional information in AT&T report (internet) -.Commission. agreed on requesting the following additional information in the AT&T monthly report. 1. Number of @Home subscribers 2. Number of people waiting for installations 3. Waiting period for these requesting installations 4. Number of nodes that are activated for @Home service Review of goals for 2000 - Krey reported Colin Jung said the Planning Commission and Telecommunications Commission will come together in a joint meeting to discuss the antenna siting Master Plan. She distributed to Commission information about antenna placement. Commission asked that their four goals be placed on the agenda each month. Review of annual report-Commission requested the negotiation of penalties from AT&T be added to the annual report. Tsui made a motion to accept the annual report, with the addition of the penalty negotiation., Duhe seconded the motion. All in .favor. Motion passed. City Council Goals - Krey reported that at council's goal setting workshop they looked at all the commission's goals and incorporated them into council's goals. Goal #13 included the Telecommunications Commission's goals. The next step in t1l's process is for the Department managers to get together to review the goals, assign a time line and process for carrying out the goals. The department managers will then go back to council with this information. Krey mentioned the department managers would meet to review the goals on March 1, which is also the date of the next commission meeting. She said she would not be able to attend the commission. meeting and asked if the commission would like to cancel the next meeting, postpone it or carry on without her. The commission elected to continue with the meeting on the 151 of March, but requested a light agenda. Krey said the mayor requested that each commission report at the city council meetings twice per year for a 5-10 mir_ut.- presentation and update. The Telecommunications Commission will report to council on May 1. Reports from: AT&T: AT&T was not present at the meeting. De Anza College: Haber was not present at the meeting. City of C4pertino: Krey reported the meeting took place with AT&T, Don Brown and herself to disc iss the rebate coupon that went out to all the cable subscribers. The city saw the coupon as a marketing piece and AT&T thought it was a great rebate coupon. Twenty-five percent of the Cupertino subscribers turned in the coupons. The city suggested the subscribers get one more chance to redeem it by putting it in the Cupertino Scene and extending the period that customers can return the coupon. AT&T requested a chance to see what the city anticipated putting in the Scene. The city forwarded the text to AT&T. The city gave AT&T two weeks to respond. After the two weeks passed AT&T responded by saying they were waiting to hear from the AT&T Division office. Krey volunteered to contact the Division office herself and AT&T said they would try to push it through. Krey reminded commission about the upcoming Commissioner's Dinner. Krey also reported Michael Isbutt dropped off the animation videotape created by the students from Cupertino High School. After adjournment, the commission viewed the tape. ADJOURNMENT Algeri made a motion to adjourn the meeting at 8:53 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chai erson r Telecommunications Commission Regular Meeting March 1, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L.T. Guttadauro at 7:00 p.m, a t, ROLL CALL xi Commissioners present: L.T. Guttadauro, Sal Algeri, Ernest Tsui, David Eggleston, Reginald Duhe Staff, Linda Lagergren Guests: Charles Chadwick APPROVAL OF FEBRUARY 2,2000 MINUTES Eggleston made a motion to accept the minutes as submitted, Alger. seconded the motion. All in favor. Motion passed. Guttadauro abstained. COMMUNICATIONS Oral: None Written: Written communications in the packet included a letter to AT&T regarding the commission's request for adding additional information on AT&T's monthly report. It also included a letter from the city attorney regarding Brown Act implications in use of e-mail to communicate with other commissioners. AT&T customer service reports from the months of November, December, and January were distribute) to the commission. Duhe reported he has a contact with Pacific Bell in Cupertino who is in charge of DSL and will try through that contact to secure a representative to attend the next commissioner's meeting. Commission agreed to take grant request item out of order. NEW BUSINESS Grant request from Charles Chadwick— After a brief discussion, Alger) made a motion to accept the grant request for $250 as submitted. Eggleston seconded the motion. All in favor. klotion passed. Lagergren said the request would go before the city council on March 20 and if approved Chadwick would receive a check by the end of March. Q' OLD BUSINESS Activities Calendar. There were no changes to the activity calendar. Eggleston reported on the Mayor's breakfast meeting. Duhe said he might be interested in attending the Alliance for Community Media conference in Tucson. Review and update of producer guidelines and agreement form with De Anza College access director—Bob Haber wasn't able to attend the commission meeting, so the commission agreed to table this item until the next meeting in April. NEW BUSINESS Consideration of recommendation regarding AT&T rebate coupon — After discussion, the consensus of commission was to not solicit Cupertino cable users through the Cupertino Scene, asking if they had not used the rebate coupon and if they would like another opportunity to do so. Commission felt that if the results of the survey found there were a great number of cable customers inconvenienced and the city did not have the support of AT&T to take action, then this would only create bad feelings between the city and the residents. Commission also agreed they did not want to generate publicity through local newspapers regarding the city's attempt to gain fair compensation for its residents and AT&T's unwillingness to extend the offer for 30 days. Commission felt this would only hurt the working relationship between the city and AT&T. Guttadauro made a motion to have the city attorney review the AT&T settlement agreement for possible legal action, i.e. breach of contract or settlement agreement, by the next Telecommunications Commission meeting. Duhe seconded the motion. All in favor. Motion carried. The Commission agreed the chair should meet with David Walton to try to improve the relationship with AT&T. Commission requested Krey inform council that it is the commission's considered opinion there are still a significant number of residents in Cupertino who have not been properly compensated as outlined in the franchise agreement. A second motion was made to modify the first. Guttadauro made a motion that the city attorney review the AT&T settlement and franchise agreement for possible legal action, i.e. breach of agreement or other actionable causes, by the next Telecommunications Commission meeting. Eggleston seconded the motion. All in favor. Motion carried. Report from Eggleston on high school leadership conference -- Eggleston reported Linda Grodt will be doing an interview sequence with student leaders at the conference. She will submit a grant proposal request to the commission. Eggleston had not yet spoken to Bob Haber regarding what De Anza College will be doing at the conference. Eggleston also mentioned he spoke with a person fro_:o Intel who was interested in possibly providing grant money for the leadership conference. Eggleston put the person in contact with Harry Bettencourt from the high school district who is overseeing the conference. Reports from: AT&T: No report. ® De Anaa College: No report. City of Cupertino: Lagergren reported that Eddie Garcia, AT&T representative, called to say he would not be attending the meeting but said he would be available the rest of the year. He faxed the customer survey reports. The status on the Rancho Rinconada upgrade according to Garcia: ® Co-ax splicing is 98%complete s Fiber splicing is 100%complete Fiber testing to be completed by March 2,2000 s All five power supplies are installed Hope to have system swept &certified by 3/31/00 Garcia had not yet received word on adding additional @,Home info to the monthly report. He'll pursue again tomorrow. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 8:43 p.m.; Algeri seconded and the motion passed unanimously. ® ATTEST: APPROVED: i City Clerk ,, Chairperson i Telecommunications Commission Regular Meeting ® April 5, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:00 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Sal Algeri, Ernest Tsui, David Eggleston, Reginald Duhe Staff: Donna Krey, Linda Lagergren De Anza: Bob Haber Guests: Linda Grodt APPROVAL OF MARCH 1,2000 MINUTES Guttadauro made a motion to accept the minutes as submitted, Algeri seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral,• Linda Grodt said she was invited to attend the State Democratic Convention at the San Jose Convention Center. She took two children from the Silicon Kids show and they interviewed a number of elected officials. Written: Written correspondence was included in the packet. It included a Notice of Suspension to access producer Jonathan Houle. No other correspondence was distributed. OLD BUSINESS Activities Calendar. The .tune producer's meeting was rescheduled for May 15. Krey distributed additional information on the Alliance for Community Media Conference. Duhe reported he was invited to the Rancho Rinconada community meeting at the end of the month to discuss and answer questions regarding cable service and access. He also gave a short report on the Mayor's breakfast meeting. Review and update of producer guidelines and agreement form with De Anza College access director — Haber reported on the changes and updates that were made to the guidelines and agreement. Commission confirmed changes were made. Krey noted a typo in Section 5N (technologies). Guttadauro made a motion to accept the Producers Guidelines and Agreement form as written with the correction as noted. Duhe seconded the motion. All in favor. Motion carried. Siting and design of aerial facilities _ Tsui reported he met with Colin Jung of the Planning Department to discuss the antenna applications. He reported Sprint withdrew their application. Tsui asked Colin for a map of the city owned facilities and sites. Krey said she would ,work with Colin to get the map. Krey reported the Planning Commission intends to meet with the Telecommunications Commission in June. It hasn't been decided if it will be the entire commission or a subcommittee. Tsui asked Krey to request from Jung the antenna ordinance, a Iist of the antennas already located in the city, a map of city facilities, pictures of antenna styles and the riverage maps that were submitted from the last two applicants. Krey said she would check with Col:?. ung the next day and request those items. Internet access video/meeting — Commission discussed anJ agreed to hold a forum at their June meeting to educate residents on the various services that are available. They will invite a representative from AT&T, Pacific Hell, Arc Communications, and Sprint to give a 5-10 minute report on their services. They decided to call the even. - "Internet Access Forum." The forum will be televised live if'possible. NEW BUSINESS Discussion of report to city council — Krey reported on what the other commissions have included in their reports to council. She said the Telecommunications Commission was scheduled to report at the May 1st meeting and suggested a 5-10 minute presentation by the chair reporting on previous accomplishments and current goals. Summary of franchise sanctions — At the previous commission meeting Eggleston had a question regarding "actionable causes," so he prepared a summary review of the franchise agreement. He wanted to see what legal recourses the city had when the terms of the franchise were violated. Eggleston reported the franchise agreement allows the City to force AT&T to respond to the commission's request for responsive information and actions. He stated the enforcement could be as simple as monetary charges and as stern as terminating the agreement. He mentioned in his report several ways he felt AT&T had not met their responsibilities, such as i.ot submitting monthly reports on a regular basis. Krey said she had not mentioned to AT&T the fact they were behind on submitting monthly reports,but as soon as she did let them know, they immediately faxed them to her. Guttadauro said he felt the best way to handle this is to do an educational campaign to inform residents of their rights. He also suggested we can request from AT&T information that we need. Krey said some information is proprietary under the Telecommunications Act. She said some laws have changed and other information may be available. Commission agreed that an educational campaign would be a better way to handle this situation. Reports from: AT&T: Krey reported AT&T representative, Eddie Garcia sent an e-mail to her earlier in the day stating he had to leave town due to a death in the family and would not be able to attend the commission meeting. Garcia asked Krey to forward his status report to the commission. AT&T will begin activating Rancho Rinconada customers by the end of April. Customers have been notified by mail and a letter confirming this will be sent to the city from AT&T. (Duhe said he would check with the Rancho neighbors to see if people were;notified by mail.) AT&T will provide the commission with the number of active @Home customers each month. For the February report period there are 1,661 @Home customers. Garcia stated in his e-mail that he would like to provide the @Home information verbally at the monthly commission meetings or via e-mail rather than include it in the written report. Records for the calls for @Home service or installation made to the @Home call center are recorded and managed by a Home. Any calls regarding the service made to the call center are already included in the monthly reports that are submitted to the city. City of Cupertino: Krey thanked the Chair for his participation in the judging of the CREST nominations. The City Channel is currently preparing vignettes for each of the award recipients. The CREST award ceremony will take place on Thursday,May 18. Krey reported another very successful SWING week. Over 450 children came through city hall for tours and game shows. This year the theme was Toy Town (based on the Toy Story movie). De Anza College: Haber discussed the suspension of producer Jonathan Houle who produced "Microwave Children."Haber reported De Anza received a $45,000 grant from AT&T and a $22,500 quarterly grant installment from the city of Cupertino. All schedules, training, studio and editing have been mailed to access producers and posted on the web site. The web site has been updated to reflect all programming changes. The redesign for the access web site was initiated. They are currently working with Cupertino High School on a public safety PSA. The next taping of Indian Vegetarian Gourmet is scheduled for Wednesday, May 3. The quarterly newsletter is completed with a new look. The quarterly access producer meeting for spring 2000 has been moved to Monday, May 15 at 6 p.m. Haber reported that De Anza would videotape an event at Cupertino High School, "Every 15 Minutes,"held in conjunction with the County Sheriff's office. ADJOURNMENT Tsui made a motion to adjourn. the meeting at 9:33 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk ai erson Teieconm unications Commission Regular Meeting May 3,2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:03 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Ernest Tsui,David Eggleston, Reginald Duhe Commissioners absent: Sal Algeri Staff: Donna Krey, Linda Lagergren De Anza: Bob Haber Guests: Linda Grodt APPROVAL OF APRIL 5,2000 MINUTES Guttadauro made a motion to accept the minutes as submitted, Eggleston seconded the motion. All in favor. Motion passed. ® COMMUNICATIONS Oral: Linda Grodt stated she would submit a grant request for approval at the June meeting. Guttadauro reported on the Mayor's breakfast with commissioners. Written: Krey distributed three articles. The Alliance for Community Media conference will be held in Tucson, July 12 - 15. Duhe mentioned his interest in attending. Krey said the regional conference would be at the Doubletree Hotel in Sacramento from Oct. 27 -28. OLD BUSINESS Activities Calendar. The Foram was added to the activities calendar. The dates were added to the Alliance for Community Media Westeril Regional Conference—Oct. 27- 28 Siting and design of aerial facilities -- Krey mentioned the ordinance is in the packet and distributed the aerial sites. Tsui reviewed with commission the coverage map. Tsui said the ordinance was reviewed about four years ago and commission modified it at that time, but it still needs some work. Krey said she would talk to Steve Piasecki, community development director, about a date when the Telecommunications Commission can meet with the Planning Commission to discuss siting and design of aerial facilities. The Telecommunications Commission jointly with the Planning ® Commission will come up with a revised ordinance and a master plan on design and siting. Tsui asked the commission to look through the ordinance and note suggestions for changes. He said to look at lot size, specific site development regulations and design and siting review. The commission will find out from the Planning Commission what they want in the master plan. Commission said they need clarification from the Planning Commission if this project will be for the entire commission or a subcommittee. Krey said she will get a date for the meeting and then commission can get their questions answered. Internet Access Forum — Commission discussed who will participate in the Forum. Sal said he contacted On-Fiber, a fiber to the home company. AT&T@Home, PacBell —DSL and SPRINT are the companies the commission will contact to participate in the forum. Krey said she would need exact names and titles of the participants for publicity purposes. Commissioners agreed each participant would be allowed 10 minutes for his or her presentation but talks should not be sales pitches. As commissioners are contacting participants, they need to see what the equipment needs are for each participant. Krey said she would send press releases to the Mercury, Courier and the World Journal. An article would be placed in the Scene, information would be posted on the City web site, flyers would be gat in the library and she will put a PSA on DeAnza's channel. After each participant gives his or her 10 presentation, time will be allowed for questions and answers. Rancho Rinconada — Duh6 had no update for the Rancho Rinconada rebuild except that it hadn't been turned on yet. Door hangers were hung stating AT&T will be going into backyards. Krey said she would contact Eddie Garcia for an updated status report. NEW BUSINESS Cancellation of July meeting -- After a brief discussion, Eggleston made a motion to cancel the July 5 commission meeting. Duh6 seconded the motion. All in favor. Motion passed. Reports from: AT&T: AT&T was not in attendance. Krey reported there are now 1,908 @Horne customers. She also stated since the new syster:has been in place, she has not had one technology complaint. Tsui requested Krey send AT&T a letter notifying them they aid not meet the 90% requirement for phones answered within 30 seconds. AT&T was at 89%. Krey sai. she would send a letter to AT&T. City of Cupertino: Krey said a report will go to City Council on the annual AT&T rate increase. The basic rate is going up 6 cents per month. The City is only authorized to regulate the basic rate and not the expanded rate. The expanded rate is unregulated. It is increasing by $1.25. Krey said she would take to council approval of the basic cable increase. Krey suggested Tsui write an article for the Scene on cable information. The CREST awards ceremony will be held on May 18`h at 7 p.m. with a reception at 8 p.m. Krey reported Kellyn Yamada left the city and Lisa Valentino is her replacement. De Anna College: Haber reported the production of "Every Fifteen Minutes" at Cupertino High School went well. Several county agencies were involved in this reenactment of a head-on collision resulting from drunk driving. ' The quarterly newsletter is completed. Three weeks ago they received the first MiniDV JVC video deck. Haber reminded the commission that the quarterly producer meeting will be on Monday, May 15 at fi p.m. De Anza TV Center's new name is De Anza College Broadcast Media Center. Mountain View Community Access can now be seen on Cable Channel 15 in that community. Public Access in Saratoga and Los Gatos are on Cable Channel 15 as well. This is part of AT&T's efforts to standardize government, education and public access channels in the communities which AT&T serves. .ADJOURNMENT Duhe made a motion to adjourn the meeting at 9:08 p.m. June 7 at 6:30 p.m. in Conference Room A. Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Cupertino Telecommunications Commission Regular Adjourned Meeting June ?, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chairman L.T. Guttadauro at 6:30 p.m. ROLL CALL Commissioners Present: Guttadauro., Sal Algeri, Ernest Tsui, .David Eggleston and Reggie Duhe. Staff. Donna Krey Guests: Linda Grodt APPROVAL OF MAY 3, 2000 MINUTES Eggleston made a motion to approve the minutes as written; Tsui seconded and the motion passed. Algeri abstained since he did not attend the May 3 meeting. COMMUNICATIONS Oral: Grodt reported she called the vice president of the Washington D.C. Speaker's Bureau to inquire about setting up an interview with Sally Ride, who will speak here at the .June conference for the National Association of Student Councils. She said she would keep comissioners informed. Written: Krey called commissioners' attention to the letter she wrote at their request to AT&T regarding below-standard telephone answering service. OLD BUSINESS Activities Calendar: Eggleston said lie would represent the commission at the July Mayor'E Breakfast if one is scheduled. Discussion of format for Internet Access Forum: Commissioners discussed the format of the Internet Access Forum, to be held later in the evening. Guttadauro said he would make some welcoming remarks, Krey would explain the logistics of the event and each business representative would have 10 minutes for a presentation. A question and answer session would follow, featuring questions 'from the audience, from the commission and from viewers at home communicating through e-mail. Following Q&A, the meeting would be adjourned. The goal would be to keep the progam to one hour. NEW BUSINESS Grant request from Linda Grodt: Commissioners reviewed a proposal from Grodt, producer of Silicon Kids, for a series of three programs focused on the topic Youth and Democracy: Future Leaders at Work. The shows will feature footage and interviews from the NASC conference this month in Cupertino, the Democratic Convention and the KidsVention. Budget request was for $594. •° Commissioners agreed the project would provide positive programming for the community. Guttadauro asked Krey how much money was left in this year's budget and Krey said the commission had $7-50. Algeri questioned Grodt's "Miscellaneous- line item and asked for a more specific definition. After some discussion, cornmisisoners amended the .item to say "Miscellaneous supplies." Algeri made a motion to approve the grant request; Duhe seconded and motion carried, with Eggleston abstaip_ing because his stepdaughter is a Silicon Kids crew member, Krey told Grodt the recommendation would go to the city council on June 19 and. if approved, she would receive her grant within two weeks of that meeting. Reports: Krey passed along AT&T's most recent montly report. She said a representative of the company had come to discuss the telephone service issue, but because of the limited time for the general meeting, commissioners could reschedule his report, or could contact him directly with questions. There was no report from the city or from De Anza College. ADJOURNMENT At 6:50 p.m. Guttadauro adjourned the meeting to the City Council Chamber for the Internet Access Forum. ATTEST: APPROVE): City Clerk J Chairperson Telecommunications Commission Regular Meeting August 2, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:01 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, David Eggleston, Reginald Duhe, Sal Algeri (arrived 7:05 p.m.), Ernest Tsui (present by conference call at 7:18 p.m.) Commissioners absent: Staff: Donna Krey, Linda Lagergren, Colin Jung De Anza: Bob Haber Guests: Linda Grodt APPROVAL, OF JUNE 7,2000 MINUTES Eggleston made a motion to accept the minutes as submitted,Duhe seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Linda Grodt thanked the commission for the grant money. Grodt told the commission about her experience taping the NASC Leadership conference at Monta Vista High School. Algeri arrived at 7:05 p.m. Guttadauro asked how the commission's cable service had been over the past month. All the commissioners said that their service was fine. Guttadauro explained he called AT&T for service because of poor picture quality. Eggleston said he was having poor @,Home service. Written: Krey routed around to the commission a thank you note from Linda Grodt and a memo from Colin Jung. Commission took agenda item "Wireless and Optical Master Plan"out of order. OLD BUSINESS Wireless & Optical Master Plan — (Tsui was present at 7:18 p.m. by conference call) Guttadauro said the Telecommunications Commission met with the Planning Commission. Colin Jung reviewed the master plan assumptions. He said they are mainly interested in having a document that states where antennas can be placed. Jung said up to this point they have never had a denial and they have never been challenged in court. Guttadauro said everyone on the commission is interested in participating on the antenna committee, but it was suggested there be a subcommittee of two commissioners. Krey suggested they appoint one person to sit in on the meetings with the consultant. Tsui said he was interested in attending the meetings. Krey said she was hopeful they could get an ordinance that spells out the requirements. Jung reviewed the dollar amount that the Planning Commission was requesting from ® Council for the consultant. Commission asked for a copy of Exhibit C, the statement of the consultant's qualifications. Tsui said we might want to ask the consultant to attend the forum. Jung said there were three antenna applications on the Aug. 141h Planning Commission agenda. Tsui will provide some information to Colin for the Planning Commission meeting. Tsui will be the single point of contact from the Telecommunications Commission to the Planning Commission on antenna requests. Sal Algeri will be the backup for Tsui. Jung said the Planning Cor_imission's next step is to go to City Council on Aug. 21. Guttadauro made a motion to accept the report from Jung on the consultant services as submitted. Algeri seconded the motion. There was a unanimous decision to accept the plan.Motion carried. Activities Calendar. Commission updated the activity calendar. Dube will attend the September Mayor's breakfast meeting. Guttadauro will attend the October meeting and Algeri will attend the December meeting. Krey asked the commission to notify her if they were interested in attending the WAVE awards in Sacramento. Follow-up on Internet Access Forum -- Krey reported at least one councilmember was interested in getting DSL in Cupertino. The commission would like to be proactive and have Cupertino be one of the first communities to have Pac Bell's remote switches. Krey said she received quite a few e-mails from residents during the forum. She also mentioned the City Channel crew was very happy to videotape the forum for local programming. Krey said she sent videotapes and thank you notes to all the presenters at the forum. Haber asked for a copy of the tape for rebroadcast at De Anza. Commission requested that Krey draft a letter to be signed by the Mayor requesting Pacific Bell to make a presentation discussing their plans. Eggleston said he would like to see a forum on a quarterly basis. Krey recommended having the forum once or twice per year so it doesn't become too commonplace. She suggested commission invite a special guest to their meetings for specific presentations. Commission agreed they liked the panel format of the forum. Suggestions were made for future forum topics. These will be discussed at the September meeting. NEW BUSINESS Inter-Commission Telecom Support — Eggleston reported the Library Commission is interested in getting input from the Telecommunication Commission on the new library. He said the commission could be asked to play a role in wh,.it happens at the new library. Krey reported there is a new suggested site location at the Town Center for the new library. Appointment of COPA subcommittee — After brief discussion, Guttadauro and Duhe volunteered to be the two members on the CODA subcommittee. Reports from: AT&T: Krey reported she did not receive a report from AT&T. She will call and ask them to mail it to the commission. Algeri asked why AT&T was not attending the monthly Telecommunications Commission meetings. Krey said she has sent letters in the past and will send another one asking AT&T to attend. Krey reminded the commission that AT&T is not required by our franchise to attend the monthly commission meeting, however, they have been regular participants in the past. ® The commission asked Krey to send a letter asking AT&T to attend the meeting and let them know we have service issues to discuss with them. Krey will also ask for test reports on the Rancho Rinconada rebuild. City of Cupertino: Krey discussed the article in the Courier that was included in the packet. She also announced that the new city manager is David Knapp and mentioned Leadership Cupertino had openings if any commission member was interested. De Anza College: Haber said the post-production of"Every Fifteen Minutes" is going well. They have plans to complete the editing in time for the WAVE awards deadline on Aug. 18. The De Anza station was honored with a first-place award at the Hometown conference. De Anza received two more mini-DV decks plus a JVC mini-DV camcorder. The Foothill-De Anza Broadcast Media Center, formerly known as the De Anza TV Center has begun process of automation of program playback. Haber also mentioned their quarterly newsletter is now in its second printing. ADJOURNMENT Algeri made a motion to adjourn the meeting at 9:21 p.m.; Eggleston seconded. Motion passed unanimously. ATTEST: APPROVED: City Clerk 't-� Chairperson Telecommunications Commission Regular Meeting September 6, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:06 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Sal Algeri, Ernest Tsui Commissioners absent: David Eggleston,Reginald Duhe Staff Donna Krey, Linda Lagergren AT&T: Eddie Garcia De Anza: Bob Haber Guests: Linda Grodt APPROVAL OF AUGUST 2,2000 MINUTES Algeri made a motion to accept the minutes as submitted, Guttadauro seconded the motion. All in favor.Motion passed. COMMUNICATIONS Oral: None Written: None. Commission took AT&T report out of order. Reports from: AT&T: Garcia reported he has not been at the last several commission meetings because he has been working on franchise renewals for four different cities. He said his department has been restructured and the .Monterey and Salinas areas have been added to his territory. The day-to-day paperwork has been centralized in the San Ramon office. The monthly reports will come out of the San Ramon office. Garcia reported the telephone statistics have been below standards since April. AT&T is hiring more people to address the problam and answer calls. Garcia suggested the director of the Call Center come to a Telecommunications Commission meeting to answer questions about the Call Center or if the commissioners preferred, they could go out to the Call Center and tour the facility. AT&T's goal is to have 90%of a)1 calls answered within 30 seconds. AT&T officially terminated the Rancho Rinconada project on July 10, 2000. By July 10, 157 customers had not responded to their notices. Company representatives made door-to-door contact with these customers and as of the previous week, 57 customers had not yet responded. And then as of the morning of Sept. 6, it was down to only 30 people who had not requested appointments to have old equipment switched. On Sept. 7, AT&T had plans to cut over to the new system. The commissioners asked for test results from the rebuild. Tsui also asked for FCC test results from the entire system. Garcia told commissioners he would make these documents available. OLD BUSINESS Activities Calendar. The Western States Conference in Sacramento will be held on Oct. 27 and 28, which are the same dates of the Community Congress. Chair Guttadauro said he would like to do a video for the Telecommunications Commission annual report. Wireless e& Optical Master Plan Update — Tsui said he met with Colin Jung to discuss the wireless master plan and antenna ordinance. In the meantime, there were three applications submitted to the Planning Commission for approval. The first application concerned a height exception for a Nextel antenna on a light standard on the Cupertino High School sports field. It will go before the Planning Commission on Sept. 11. The second application was for an artificial tree at the Service Center yard with additional natural trees planted next to it. The third application was on the PG&E tower at Stokes Ave. The company wanted to add 12 feet of antennas on top. The application was denied. The City Council approved the budget for$35,000 to hire a consultant for the preparation of the Wireless Master Plan. The plan was to get a consultant on board, meet with him, discuss safety and coverage issues and establish an ordinance. The commission will look at every application until the ordinance is in place. Krey will call Jung to see what the schedule is for meetings with the consultant. NEW BUSINESS ® Discussion of"forum"topics `ISPs,Wireless Internet Access,Ins and Outs of Antennas)— Krey mentioned she was very happy with the last forum. She said RCN and Pacific Bell DSL are interested in presenting to commission the services they provide. It was the consensus of the commission to have another forum. The commission identified next spring as a tentative time for the next forum. It was suggested"Antenna Awareness"be a possible topic for the next forum. Report on Pac Bell DSL — Tsui reported Carmen Lynaugh, Bert Viskovich, Donna Krey, David Eggleston and himself had participated in the meeting with Pacific Bell regarding DSL. Pacific Bell has a two-year plan to put in mini switching stations throughout the city. They identified certain areas with high density as the priority areas. If they have any problems getting agreements, they will go to the city where it would be the smoothest transition to begin work. Pac Bell will go back and supply maps to the city, identify locations and get permits. Report on RCN meeting—Tsui reported RCN would offer cable, Internet,telephone and long- distance service. They would have free reign as a telephony, but a franchise is required for cable service. Tsui said we need to wait for RCN to bring in maps and a site design. RCN has agreed to match what we have from AT&T's franchise. RCN's plan is to go from city to city and then begin work with whatever city is ready first. They are looking for a 15-year agreement. The core negotiating team will include the city manager,Donna Krey, an attorney and one member from the commission. Reports from: ® City, of Cupertino: Krey encouraged the commission to go by the Senior Center to see the progress. The project is currently 28 days behind schedule because of rain delay. At this time, the opening of the Senior Center is tentatively scheduled for the beginning of February. De Anza College: Haber said 46 entries were submitted to the WAVE awards. Having installed new software in the Mac G3, they now have the latest video editing software version of Adobe Premiere as well as Final Cut Pro. Haber mentioned he submitted the Alliance for Community Media membership renewal application. ADJOURNMENT Tsui made a motion to adjourn the meeting at 8:50 p.m. Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting October A, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:03 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Sal A1_geri, Ernest Tsui,David Eggleston, Reginald Duhe Staff. Donna Krey,Linda Lagerg ren De Anza: Bob Haber Guests: Linda Groat APPROVAL OF SEPTEMBER 6,2000 MINUTES Algeri made a motion to accept the minutes as amended, Tsui seconded the motion. All in favor. Eggleston and Duhe abstained. Motion passed. COMMUNICATIONS Oral: Linda Grodt said her show on the Democratic convention was 98% completed. It will premier on Oct. 15. Written: None. OLD BUSINESS Activities Calendar. The incorrect calendar was included in the packet. Linda Lagergren will mail the correct activities calendar to each of the commissioners. Krey mentioned the WA"E awards in Sacramento is the same date as the Community Congress. The commissioners decided .__,t to attend the WAVE awards this year. Haber will attend and pick up any pertinent information. Update on Antenna Ordinance—Krey said Jung informed her the Planning Department is in the process of finalizing the contract with the antenna consultant and the meeting schedule has not yet been set. The Planning Commission approved the Nextel antenna request. They had an expert at the meeting who said the radiation ►evels were acceptable. Tsui said he would like to attend the Planning Commission meetings when antenna requests are on the agenda so he can express his opinions. Krey said she would check the Planning Commission agendas and let Tsui know when an antenna request was scheduled. Tsui felt that son:; concerns may disappear when the antenna ordinance is in place, but most would probably need c-Se-by-case review. Updates on Pas Bell, RCN Proposals—Krey called Pac Bell regarding their design7Thecityhasn't seen any plans as of yet. Krey has not received a call back from Pac Bell. Krey said the meeting with RCN is scheduled for Oct. 12. The city people will mea.m. to strategize and then meet with RCN at Il a.m. The meeting will focus on theagreement. Krey said by law the city can ask for anything it cur ently receives from AT&more. Duhe volunteered to attend the meeting. The other people attending the meetingareCty Manager Dave Knapp, Donna Krey, Attorney Cheryl Kershner and the RCN representatives. Krey said the City Channel would like to request RCN provide some bandwidth. Tsui suggested RCN provide free cable modems to each of the schools. Krey said we can ask for things of a similar value that the city currently has. She said AT&T gave us $1.6 million and we will ask RCN for the same. RCN has said they will package their services to include internet service, local phone, long distance and cable and that thev will meet requirements in the current AT&T franchise. Krey said she has received feedback from other cities on RCN and it is good. It was suggested RCN be invited to future commission meetings. NEW BUSINESS Presentation from AT&T Call Center director Mike Farias — Krey said she received a phone call from Eddie Garcia, who was sick in bed saying that he would like to be present when Mike Farias gave his presentation. He was requesting commission to continue the item. Commission agreed to reschedule the presentation for the November meeting. Krey distributed customer service reports from A7&T. Reports from: AT&T: None. City of Cupertino: Krey announced the swearing-in ceremony for the new mayor would occur on Nov. 14'. It's customary the Vice Mayor becomes the Mayor, so the Mayor will probably be Sandy James. Krey said the skate park is generating a lot of controversy at Wilson Park. Council will look at Jollyman Park and a site near Vallco as other possibilities. De Anza College: Haber said the WAVE award nominations would be announced this week. The Producer meeting on Monday, Oct. 2 was a great success. A new non-linear editing system should arrive the end of the week. An extensive list of new training classes for public access producers and crew will be available this quarter. The quarterly newsletter is due out next week. Another episode of Vegetarian Indian Gourmet utilizing the new JVC Mini DV Camcorder and Mini DV recording deck was taped. Bob Haber will get a list of available training classes for Krey to share with the Government Channel. Haber said the classes are on the web site. ADJOURNMENT Tsui made a motion to adjourn the meeting at 8:15 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: .s City Clerk Chairperson Telecommunications Commission Regular Meeting November 1, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:00 p.m. ROLI, CALL Commissioners present: L.T. Guttadauro, Sal Algeri, Ernest Tsui, Reginald Duhe Commissioners absent: David Eggleston(arrived 7:04 p.m.) Staff: Donna Krey, Linda Lagergren De Anza: Bob Haber Guests: Linda Grodt, Hema Kundargi APPROVAI, OF OCTOBER 4,2000 MINUTES Algeri made a motion to accept the minutes as presented, Duhe seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Linda Grodt said an article will be in this week's Courier about the"Silicon Kids" show with guest Diane Feinstein at the Democratic show. (David Eggleston arrived) Grodt said she had two finalists in the WAVE awards and both first-place awards won. The two categories included Best Documentary and Best Community Event. Written: Krey distributed an article from the Multichannel News on the AT&T breakup. Commission took the item on Hema Kundargi's grant request out of order. NEW BUSINESS Consideration of grant request — Indian Vegetarian Gourmet— Hema Kundargi — After a brief discussion Algeri made a motion to accept the grant request as presented. Tsui seconded the motion. All in favor. Motion carried. Krey mentioned the recommendation would go to council on Nov. 6 and if approved a check would be released within two weeks of that date. OLD BUSINESc Activities Calendar. Commission reviewed the activities caiendar. The deadline for educational grants was changed to Nov. 10. Algeri agreed to attend the November Mayor's breakfast meeting and Tsui will attend the meeting in December. Update on RCN proposal—Krey said the meeting with RCN was to be held the next day, but RCN had cancelled the meeting. She distributed to commission RCN's proposed construction schedule. Krey also said RCN gave a completion date of six years, but anticipated completion in four years. She said RCN uses all their own crews and their notification schedule is very elaborate. Krey said a franchise agreement with RCN had not yet been negotiated. RCN is due to contact Public Works with encroachment permits and to suggest dates for future meetings. Krey said Pacific Bell had not returned her calls. Eggleston asked if we could ask RCN to put everything underground. Krey said we can suggest that they don't go overhead, but the company has pole attachment agreements with other utilities.Krey will send to the commission the date of the next meeting with RCN. NEW BUSINESS Presentation from AT&T Call Center reprentative — Krey reported Eddie Garcia called to say the Call Center representative would not be attending the commission meeting because the representative was getting replaced that evening. Garcia asked to reschedule the presentation. Krey said the phone statistics dropped to 77% from 90% the previous month. She said we have to give AT&T a chance to comply since they were at an acceptable level the previous month. The chair suggested Krey write a letter to AT&T stating that four out of the last seven months AT&T had not complied with their standard of answering 90% of their incoming calls within 30 seconds. Algeri mentioned except for service calls the rest of AT&T's service report was excellent. The commission asked to put the AT&T Call Center representative on the agenda for the month of December. Eggleston also asked if Eddie Garcia could provide them with an organization chart for the Call Center. Recommendation from CODA subcommittee — Guttadauro made a motion to recommend Andrew Willyoung for the COPA award. Duhe seconded the motion. All in favor. Me Lion carried. Krey will order the },:ague and the commission can present it to Andrew Willyoung at the Producer's meeting on Monday, Dec. 4:Haber mentioned Willyoung also won a WAVE award and a Hometown award this year. Review of annual report draft—Commission made additions to the annual report in items 1, 2 6 and 10. hi item one they added the sentence, "A summary of the event appeared in the Scene." The word "ordinance" was added to item number two — develop a Master Plan "ordinance." Andrew Willyoung's name was added to item number six, identifying the winner of the COPA award. An additional item was added to the annual report — Item 10: "Expanded monthly report to include additional telecommunication information from AT&T." Guttadauro will make an appointment with Haber to produce a video of the annual report. Consideration to cancel or re-schedule January sheeting — After discussion the commission agreed not to cancel or reschedule the meeting on January 3, 2001. Reports from: AT&T: None. City of Cupertino: Krey announced she will be retiring from the City at the end of December and her last day of work will be Dec. 15. She will pursue part-time work.in the field of writing. Krey announced the Mayor's swearing-in ceremony would be Nov. 14. She said the Community Congress was very successful. Two years ago at the last community forum, diversity was at the top of everyone's list, however, this year it wasn't one of the congress focus areas. The biggest issues this year were affordable housing, transportation and traffic and development. The City Channel videotaped portions of the Congress and the 30-minute show will ai:three or four times in November. De Anza College: Haber said Channel 15 received 11 WAVE finalist nominations, and four received first-place awards. Access Director Bob Haber and Technical Coordinator John, Margherita were among the finalists for Cupertino Channel 15. There were over 500 entries for the WAVE 2000 competition. A total of 63 non-professional and 86 professional finalists fiom six states were honored at the ceremony this year in Sacramento. Haber said the new non-linear editing system is now installed in the control room. A record 31 crews were trained during the month of October.Haber also said he is in the process of redesigning the web site for Channel 15. ADJOURNMENT Tsui made a motion to adjourn the meeting at 8:25 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: r City Clerks_ Chairperson J Telecommunications Commission Regular Meeting December 6, 2000 MINUTES CALL TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:00 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Ernest Tsui,Reginald Duhe Commissioners absent: Sal Algeri,David Eggleston Staff: Donna Krey,Linda Lagergren AT&T: Eddie Garcia, Chris Geraci De Anza: Bob Haber Guests: Linda Grodt, Marjorie Zellner(Meyerholz School), Robert Peck(Homestead High School),Kate Bratton APPROVAL OF NOVEMBER 1,2000 MINUTES Tsui made a motion to accept the minutes as presented, Duhe seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Linda Grodt said an article will be in an upcoming edition of the Courier about the Silicon Kids winning a WAVE award. Guttadauro mentioned he presented the COPA award to Andrew Willyoung at the Producer's meeting and awards ceremony. Written: Krey said the written communication included a letter to AT&T from the city regarding the low level of telephone service, which violates the customer service standard in the city's franchise agreement. It also included a response from Eddie Garcia outlining AT&T's plan to improve that situation. Commission took the educational grant requests out of order. NEW BUSINESS Review of educational grant applications--Marjorie Zellner,principal of Meyerholz School, said they have a commitment:to encourage school-wide literacy. The grant would enable the school.to purchase sets of picture books. Guttadauro reviewed the grant guidelines and stated the request didn't quite fit into the guidelines. Tsui asked if the school could incorporate a video component into the request. Krey suggested the city could put a hold on the application while Meyerholz re-worked the application. Zellner said it was a possibility. Robert Peck, a teacher at Homestead High School, described his request, which included purchasing six iMacs for students to use for video editing. Total amount was approximately $9,500. Former Homestead video student Kate Bratton spoke about the need for equipment at the school and gave a testimony about how the video class helped her de,:ide on a career in that field. Guttadauro said the request from Homestead High School fits the criteria in the grant guidelines. Zellner said when she was asked by the district to submit the request, she did not realize her application did not meet the criteria. She suggested she hold off until next year and re-submit at that time. After a brief discussion regarding the budget submitted by Homestead High School, Guttadauro made a motion to accept the application in concept and requested an amended budget totaling the entire grant amount. Duhe seconded the motion. All in favor. Motion carried. Krey said this item would go before the city council on the consent calendar at the Jan. 16 meeting. After approval, the paperwork will be submitted and a check will be mailed within two weeks. OLD BUSINESS Activities Calendar. Commission reviewed the 2000 activities calendar and the upcoming 2001 calendar. No changes were made to the 2000 calendar and a commissioner was assigned to the first five months of Mayor's Breakfast meetings on the 2001 calendar. NEW BUSINESS Presentation from AT&T Call Center representative — Eddie Garcia introduced Chris Geraci from the AT&T Call Center. Geraci took questions from the commission and said dramatic changes were occurring regarding telephone customer service. The new goal of the call centers will be to consolidate and specialize. The Call Center in San Jose previously handled billing, sales and repair. Currently, the center is specializing in new business and sales. The Santa Clara office handles only local telephony. The Livermore office handles all the repair calls and the Utah office takes all the calls regarding billing. Geraci said operators will have specific knowledge of the calls they answer and customers will be better served. Tsui requested a tour of the telephony center in Santa Clara. Garcia said he could arrange that tour. Garcia also suggested the commission tour the Call Center on Old Oakland Road in San Jose. Tsui said possibly the commission could hold a short business meeting and then tour the Call Center. Commission reviewed AT&T's Customer Service report. Guttadauro mentioned that AT&T's service was up to 82%. Garcia said outages were at a great improvement. Since the upgrade, technical calls have dropped off. A concern was raised by the commission regarding some residents still being told by AT&T that @Home is not available in their area. Garcia said when this occurs, customers should call Susan, Nichol's at, 918-3200 ext. 3336, and Quality Assurance will be able to help them. Garcia mentioned it is still taking AT&T 23 to 24 days to get @Home installed. Garcia commented that it has been a real pleasure working with Donna Krey over the years. He said she could be tough, but was very fair. Krey said it was -.eat having the stability of working with the same governmental affairs person for such a long period of time. Tsui also commented that Garcia is very responsive. Discussion of HDTV Krey distributed an article on HDTV. Guttadauro said he feels the next big boom will place the focus on HDTV. He feels the community needs to be updated on this issue. He stated instead of having the Spring forum on antenna issues, he felt people will want more information on HDTV. Krey suggested at the January meeting to discuss the work plan and the topics for the Spring forum. Guttadauro said discussion on antennas is good, but TV is even better. He would like to see a continuing focus on television. Reports from: City of Cupertino: Krey distributed an article on DBS. Krey also mentioned that although she would be retiring as the end of December, she would be coming back two days per week in January to work on the Scene and other projects. Krey mentioned the city extended the application deadline for the PTO position to the end of the month with interviews being conducted in the middle of January. Krey distributed a letter from Kim Smith regarding reports from all the commissions to council. The mayor wants to continue the reports once per year, although the clerk has requested the commission let her know when they want to present their report. The commission agreed they would like March to be the month they report to council. A video format of their annual report was the agreed upon format to use. As the 2000 chair, Guttadauro will do the presentation. Krey reported she received a call from another provider, WIN, Western Integrated Networks, requesting to offer their cable services in Cupertino. WIN is a direct competitor with AT&T and RCN. WIN&.RCN use the same underground track in Portland. It was suggested these cable providers could be a subject for the forum in the spring. Krey said the commissioner's dinner would be held on the 9`h of February. De Anza College. Haber said this year's producer meeting/holiday party went very well. At the start of the meeting Guttadauro presented the COPA award to Andrew Willyoung. Haber distributed to the commission the Fall 2000 quarterly newsletter. Channel 15 continues to redesign the web site. Haber said former commissioner Bill Mannion produced a pilot show for possible production during the Winter 2000 quarter. This program features a local clergyman and was crewed by several members from the access program, "The Better Part." A one-hour special featuring students of Dina Miraskaya, a Cupertino voice and piano teacher, will air on Sunday at 7 p.m. Election of 2001 officers — Chair & Vice Chair-- Guttadauro made a motion to postpone the election of officers until the January meeting when at least four commissioners will be present. Duhe seconded the motion. All in favor. Motion carried. ADJOURNMENT Guttaduaro made a motion to adjourn the meeting at 9:1 S p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting January 3, 2001 MINUTES CALL,TO ORDER The meeting was called to order by Chair L. T. Guttadauro at 7:00 p.m. ROLL CALL Commissioners present: L.T. Guttadauro, Ernest Tsui, Sal Algeri, David Eggleston Commissioners absent: Reginald Duhe Staff. Linda Lagergren Guests: Linda Grodt ELECTION OF NEW OFFICERS—CHAIR& VICE-CHAIR Guttadauro and Eggleston were nominated for Chair. After discussion the vote was 3-1 in favor of Eggleston. Duhe and Guttadauro were nominated for Vice-Chair. After discussion the vote was 3-1 in favor of Duhe for Vice-Chair. Algeri thanked L.T. Guttadauro for his outstanding service to the commission. Eggleston said he felt L.T. had done an outstanding job as Chair of the commission and also thanked him for his service. Eggleston stepped in as chair for the remainder of the meeting. APPROVAL OF DECEMBER 6,2000 MINUTES Approval of December minutes was continued until the February meeting because there was not a quorum to approve the minutes. (Three commissioners were present at the Dec. meeting and of those three, only two were at the January meeting) COMMUNICATIONS Oral: None. Written: Lagergren distributed three pieces of written communication. 1) fax from Eddie Garcia regarding AT&T rate increases. 2) letter from Eddie Garcia regarding the franchise fees on @V,Home. 3) news article from the Mercury News regarding the 5%rate increases OLD BUSINESS Activities Calendar. Commission reviewed the activities calendar and Tsui and Eggleston switched January and May for attendance at the Mayor's breakfast meeting. After further review of the calendar, Algeri made a motion to cancel the July 41h meeting. Guttadauro seconded the motion. All in favor. Motion carried. Annual report video update-- Guttadauro reported that since De Anza College was dark until the 8' of January, he was unable to work of the video with Bob Haber. He will have the video completed to present to council in March. NEW BUSINESS Report on WIN meeting — Tsui reported on the meeting with WIN. He said WIN is a cable provider that pulls the fiber deep into the neighborhood. They provide telephony, high-speed Internet access, and cable services. Tsui also stated that WIN has not yet completed any systems. The city provided WIN with a copy of AT&T's franchise agreement to review. Tsui said that WIN is just in the beginning stages of gathering information from prospective cities. Goals and Workplan for 2001 — After discussion, commission had consensus on the following Workplan for 2001. 1. Engage in joint project with Planning Commission to develop wireless .facilities Master Plan for city, including siting and design of aerial facilities. 2. Work with Pacific Bell to define DSL services and a timeline for deployment in Cupertino. 3. Continue to monitor citywide AT&T broadband performance standards. 4. Generate informational forum and video on selected topic. (Suggested topics: Wireless communications,.High definition television). 5. Provide articles for the Cupertino Scene with current status of telecommunications services in Cupertino. It was suggested IT Manager Mariyah Serratos be invited to a future Telecommunications Commission meeting. Reports from: AT&T: None. (Eddie Garcia did not attend meeting). Lagergren will call Garcia to get copy of the customer service report. City of Cupertino: Lagergren reported the Mayor's State of the City Address would be held on Wednesday, Jan. 31 at 11:30 a.m. at the Quinlan Community Center. Commissioners were requested to call Lagergren by Jan. 22 if they were interested in attending. Lagergren said the Commissioner's Dinner would be held on Feb. 9 and invitations would be mailed by January 15. De Anza College: None. (Bob Haber did not attend the meeting because De Anza was dark for the holidays.) ADJOURNMENT :Alger' made a motion to adjourn the meeting at 8:45 p.m.; Guttadauro seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson Telecommunications Commission Regular Meeting February 7, 2001 MINUTES CALL TO ORDER The meeting was called to order by Chair David Eggleston at 7:00 p.m. ROLL CALL Commissioners present: David Eggleston,L.T. Guttadauro, Ernest Tsui, Reginald Duhe Commissioners absent: Sal Algeri Staff: Linda Lagergren De Anza: Bob Haber Guests: Linda Grodt,Nan-Sing Chuang APPROVAL OF DECEMBER 6,2000 MINUTES Guttadauro made a motion to accept the minutes as presented, Duhe seconded the motion. All in favor. Algeri and Eggleston abstained. Motion passed. APPROVAL OF JANUARY 3,2001 MINUTES Tsui made a motion to accept the minutes as presented, Guttadauro seconded the motion. All in favor. Duhe abstained. Motion passed. COMMUNICATIONS Oral: None. Written: Lagergren distributed the monthly .report from AT&T and a. memo from AT&T regarding the addition of International Channel Networks. Commission asked Lagergren to follow-up with Eddie Garcia's offer to set up a visit to the AT&T Switching Center in Santa Clara. Commission was concerned about AT&T not meeting its basic customer service standard of answering 90 percent of incoming calls within 30 seconds. For the month of December, AT&T answered incoming call within 30 seconds 87% of the time. Commission suggested the City Manager send a letter to AT&T regarding this matter. OLD BUSINESS Activities Calendar. Commission reviewed the activi'`_-s calendar and no changes were made. Tsui reported on the Mayor's breakfast meeting. Duhe. Commission asked Lagergren to invite Colin Jung to the next meeting to report on the progress of the antenna or,, nance and consultant. Annual report video update — Guttadauro reported the annual report video was not finished, but he will be meeting with Bob Haber on February 20 to complete the video. If the video is completed by Feb. 26, Commission will present the, video to council on. March 5, otherwise the video will be presented at the March 19 council meeting. NEW BUSINESS Review of 2001 goals/workplan —After discussion, Guttadauro made a motion to approve the workplan as amended. Duhe seconded the motion. All in favor. Motion passed. (Discussion of Forum Topic—Three forum topics were suggested by the Commission: L High Definition Television. 2. Wireless Communications 3. Internet Forum—Part 2. a) Wireless b) DSL c) Cable Internet d) Satellite Internet e) TV Internet It was the consensus of the commission that the Forum topic be a continuation of the first Internet Forum. AWL Commission agreed to make contact with prospective speakers for the Forum. TV Internet(Eyeburst)—Ernest Tsui Sprint PCS Broadband Wireless—Ernest Tsui @Home—Eggleston .Pac Bell ISDN—Duhe AOL PC Satellite—Guttadauro Commission discussed the format of the Internet Access Forum. Each business representative would have 10 minutes for a presentation. A question and anower session would follow, featuring questions from the audience and the commission. Reports from: AT&T: None. (Eddie Garcia did not attend meeting). City of Cupertino: Lagergren reported that Rick Kitson was hired as the new Public Information Officer to replace donna Krey. Kitson's start date is Feb. 20. Lagergren reminded the Commission that the Commissioner's Dinner was on Feb. 9 at the Quinlan Community Center. De Anza College: Bob Haber thanked Kelly Bennett, Michelle Houde, all the law enforcement community, the city of Cupertino, and the De Anza College administration and staff for keeping De Anza campus safe on Tuesday, Jan. 30. Haber reported the Hometown Award entries have to be postmarked by Feb. 16. The Hometown National Conference and Trade Show will be in Washington, D.C. from July 1 I through 14. Plans are to enter 25 programs this year. Another program was started on the new Macintosh G3 computers. This will be the first episode of"What's Up Wit That?" which was created on the non-linear edit suites. January was an active month with the computerized video editing and digital camera training classes. In addition to producers and their volunteers, students from De Anza are taking the training classes. Haber reported more videos have been added to the web casting service. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 8:48 p.m.; Duhe seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson ` Telecommunications Commission Regular Meeting March 7, 2001 MINUTES CALL TO ORDER The meeting was called to order by Chair David Eggleston at 7:05 p.m. Rick Kitson, Public Information Officer, introduced himself to the Commission. ROLL CALL Commissioners present: David Eggleston, Ernest Tsui, Reginald Duhe; Sal Algeri; L.T. Guttadauro(arrived 7:19 p.m.) Staff Rick Kitson,Linda Lagergren De Anza: Bob Haber Guests: Linda Grodt, Bernie Kalvelage APPROVAL OF FEBRUARY 7, 2001 MINUTES Tsui made a motion to accept the minutes as submitted, Duhe seconded the motion. All in favor. Aigeri abstained. Motion passed. COMMUNICATIONS Oral: Linda Grodt will be premiering a new in three segments California T-Shirt Company, Secretary of Education interview and Petaluma pumpkin patch. Written: None NEW BUSINESS Report from Colin Jung on antenna ordinance and consultant — Jung distributed a draft copy and reviewed contents of the contract with Kreines & Kreines for consulting services for wireless master planning. (L.T.Guttadauro arrived—7:19 p.m.) Jung asked the commission to get involved in this project by doing a visual preference survey. He asked them to go out into the community and take digital photos of antennas that they like or dislike. If they are not able to take a digital photo, note the location of the antenna and e-mail Jung with the address and he will go out into the field and take the digital photographs. He asked them to look at antennas and base transmitting stations. Jung said the plan was to complete the antenna ordinance and master plan in seven to eight months. Report on Internet Forum — Part 2. Each commissioner reported on the contacts they made with prospective speakers for the Internet Forum. Eggleston spoke to a representative of the @Home service. Duhe contacted Pacific Bell but found the person didn't seem knowledgeable about ISDN. It was suggested he contact the person who spoke at the last forum. Tsui said he contacted Rene Wukich at Sprint to speak at the Forum. Tsui also said he would contact i-Burst again. Guttadauro was not successful with attempts to reach a Direct PC representative. It was suggested that the presenters be given four questions to answer at the Forum. The Commissioners will draft those questions. It was the consensus of the commission to hold the Internet Forum on June Oh. OLD BUSINESS Activities Calendar. Commission reviewed the activity calendar and made several changes. Duhe will attend the March Mayor's Breakfast meeting, Guttadauro—April, Algeri —May, Eggleston— June, Tsui —July. The April Producer's meeting will take place on April 9'. Annual report video update — Guttadauro reported the annual retort video was in its final stages. Bob Haber will edit it on March 14 and it will be ready to present to the City Council on Monday,March 19. Reports from: AT&T: None. (Eddie Garcia did not attend meeting). City of Cupertino: No report. De Anza College: Bob Haber reported the Alliance Leas received the Hometown Award entries for Community Media in Fort Wayne, Indiana. He said recen.ay that they began a news program about Cupertino and De Anza College the Internet. They taped the opening ceremonies of the new Cupertino Senior Center on Saturday, March 3, 2001. Two new producers have been signed tip for the spring quarter. Haber's former assistant, Greg Bartschenfeld, has been hired by De Anza College as its new Production Coordinator. Haber's new assistant is Dan Morales, who has been an access producer for over a year. He has a great deal of remote production experience. Haber also hired a new student assistant to help with the web page and PSA graphics. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 8:41 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk —� Chairperson Telecommunications Commission Regular Meeting ® April 4, 2001 MINUTES CALI,TO ORDER The meeting was called to order by Chair David Eggleston at 7:05 p.m. ROLL. CALL Commissioners present: David Eggleston, Ernest Tsui, Sal Algeria L.T. Guttadauro Commissioners absent: Reggie Duhe Staff: Rick Kitson, Linda Lagergren Guests: Linda Grodt APPROVAL OF MARCH 7, 2001 MINUTES Tsui made a motion to accept the minutes as amended, Guttadauro seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: Linda Grodt said last week's Courier had an article about the Silicon Kids. Written: Kitson distributed three pieces of written communication: 1) Corporate overview from Bill Ingalls of Infrastructure Alchemy Associates. 2) Legal update on communications law from ;Moss &Barnett. 3) Fax from resident regarding AT& access for Silver Oak Way neighborhood. Commission agreed to take New Business items out of order. NEW BUSINESS Grant request from Michael Kenman — Commission reviewed producer grant request from Michael Kenman. After discussion, Commission determined grant request was incomplete. Kenman will prepare an itemized budget and submit to commission for review at the.May meeting. Report on Internet Forum — Part 2. Commissioners reported on contacts they made with speakers for the Forum. Eggleston said AT&T has committed to participating in the Forum. Duhe was not at the meeting but reported earlier in the day that Pac Bell also committed to attend the Forum. Tsui said Sprint Broadband would send a representative. Commission agreed June 6 was the best date for the Forum. It will begin at 7 p.m. Kitson said he reserved the council, chambers and the City Channel staff would videotape the event. Eggleston said he would contact all the panelists to confirm their attendance. Kitson said he would put the information in the-May and June Scene. He would also send out a press release with all the specific details of the event. OLD BUSINESS Activities Calendar. No changes or additions were made to the calendar. Reports from: AT&T: AT&T representative Eddie Garcia did not attend the meeting. Kitson distributed AT&T's January and February customer service reports, Commission was concerned that only 72% of the phone calls were answered in 30 seconds or less. Two months in a row AT&T did not reach their standard of 90%. The Commission agreed that a letter should be sent to AT&T expressing the city's concern with AT&T's unsatisfactory declining customer service. It was the consensus of ti,e Commission for Kitson to identify penalties related to this decline. City of Cupertino: No report. De Anza College: Bob Haber did not attend the meeting. -ADJOURNMENT Tsui made a motion to adjourn the meeting at 8:44 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk '` Chairperso a r Telecommunications Commission Regular Meeting May 2, 2001 MINUTES CALL TO ORDER The meeting was called to order by Chair David Eggleston at 7:02 p.m. ROLL CALL Commissioners present: David Eggleston, Ernest Tsui, Sal Algeri; Reggie Duhe Commissioners absent: L.T. Guttadauro Staff: Rick Kitson,Linda Lagergren AT&T: Eddie Garcia De Anza: Bob Haber Guests: Linda Grodt,Bob Lewis, Bill Ingalls APPROVAL OF APRIL 4,2001 MINUTES Algeri made a motion to accept the minutes as submitted, Tsui seconded the motion. All in favor. Duhe abstained. Motion passed. COMMUNICATIONS Oral: Linda Grodt said she began training on the digital editing equipment. Written: No other written communication was submitted. Commission agreed to take New Business items out of order. NEW BUSINESS Infrastructure Alchemy Associates - Bob Lewis of Alchemy Associates presented to the commission a brief history of their company and services. Bill Ingalls spoke about Alchemy's involvement in current projects. Commission wanted Kitson to check with Colin Jung on the consultant agreement and see if any of the roles of this company would overlap. Commission also warted a list of the city's current cell site leases and revenues, an updated map and current vendors and municipal properties available, and the status of the consultant's contract. OLD BUSINESS Activities Calendar. The producer's meeting was moved to July 9`h. Report on Internet Access Forum — Eggleston sent an e-mail to AT&T (cable), Pacific Bell (DSL), Earthlink (satellite), and Sprint (wireless) with requirements and the format of the presentation for the Internet Form. He also asked for the names of the presenters. Eggleston asked Commission about extending the Forum to 1-1iZ hours with each presenter having 15 minutes for their presentation. Algeri was concerned if we made it longer, it may seem more like a sales pitch then a presentation. Commission agreed to four presentations of 10 to 15 minutes each and a question and answer period of 15 to 30 minutes. Kitson said he would put the Forum on the cover of the June Scene and include an article inside. He will also put information about the Forum on the City Channel and distribute press releases to the World Journal, Sing Tao Daily and San Jose Mercury News. Kitson stated that the residents would be able to send e-mail questions to him in real time during the presentation. The Corrunission agreed to each be prepared with 2 or 3 questions for the presenters. Commission was in agreement that this forum would not be a sales pitch to the citizens, but an informational forum. Tsui volunteered following the Forum to write a summary of the event. The City will send complimentary tapes of the Forum to the presenters. NEW BUSINESS Annual Report Video—Commission viewed the annual report video. Reports from: AT&T: AT&T representative Eddie Garcia stated that the 30-day notification, of AT&T's price increase of $6 per month, was distributed. He also mentioned that the number of installation requests were high. The phone stats for calls answered within 30 seconds were at 73%, which is below the standard of 90%. In November of 2000, City Manager Dave Knapp sent a letter to AT&T regarding phone call response not meeting the standards called out in the franchise. Since then AT&T hired a Vice President of Customer Care. At that time all types of calls were handled at all locations. Now calls are spread out to three call centers with each call center specializing in a particular type of call (technical, new service or upgrades, and billing). The expectation of AT&T is to again meet the 90% standard. Garcia said AT&T is having a difficult time hiring and retaining people in the call centers. Currently, they have 100 vacant slots. Garcia invited the commissioners to tour the San Jose Call Center. He will work with Kitson to set up a tour. Tsui asked if the commission could also tour the Switching Center in Santa Clara. Garcia said he would work with Kitson to set up both tour dates. City of Cupertino: Kitson reminded the commission of upcoming events -- Cupertino Day at Blackberry Farm on May 5 and the Internet Forum on June 6. De Anza College: Bob Haber reported that two of the access producers have been honored with first place awards in the National Hometown Video Competition sponsored by the Alliance for Communitv Media. The Citizen of the Year and Star Award tapes have been completed. Haber gave a DV-Cam copy of the two events to the City Channel. Haber said they are making great progress training the producers for non-linear editing. They shot another episode of Vegetarian Indian Gourmet. t i ADJOURNMENT Tsui made a motion to adjourn the meeting at 9:06 p.m.; Duhe seconded and the motion passed unanimously. ATTEST: APPROVED: 1Y L• ' 4 City Cleric Chairperson Telecommunications Commission Adjourned Regular Meeting June 6, 2001 MINUTES CALL, TO ORDER The meeting was called to order by Chair David Eggleston at 6:45 p.m. ROLL CALL Commissioners present: David Eggleston, Ernest Tsui, Sal Algeri; Reggie Duhe; L.T. Guttadauro Staff: Rick Kitson Guests: Linda Grodt APPROVAL OF MAY 2,200I MINUTES Algeri made a motion to accept the minutes as submitted, Duhe seconded the motion. All in favor. Guttadauro abstained. Motion passed. COMMUNICATIONS Oral: None. Written: None. NEW BUSINESS Grant request from Linda Grodt—Commissioners reviewed a proposal from Grodt, producer of Silicon Kids. Budget request was for$125, which covers the cost of purchasing Panasonic mini DV tapes and VHS tapes. These tapes are needed for the new digital editing system. After discussion Algeri made a motion to approve the grant request; Guttadauro seconded and motion carried. Grant request from Ronald Moore — Commissioners reviewed a proposal from Moore, producer of The Better Part. The request was for $750. An itemized list of expenses was not included in the request. Staff will send the producer guidelines to Moore for his review. Commission asked Moore after reviewing guidelines to resubmit his request with a list of expenses. ADJOURNMENT At 6:55 p.m. Eggleston adjourned the meeting to the City Council Chamber for the 1ntenlet Access Forum. ATTEST: APPROVED: �-- -- _ City Clerk J Chairperson j` Telecommunications Commission Special Meeting August 8, 2001 MINUTES CALL TO ORDER The meeting was called to order by Chair David Eggleston at 7 p.m. ROLL CALL Commissioners present: David Eggleston, Sal Algeri, L.T. Guttadauro Commissioners absent: Ernest Tsui,Reggie Duhe Staff: Rick Kitson Guests: Linda Grodt APPROVAL OF.TUNE 6,2001 MINUTES Algeri made a motion to accept the minutes as submitted, Guttadauro seconded the motion. All in favor. Motion passed. COMMUNICATIONS Oral: None. Written: None. OLD BUSINESS Activities calendar— There were no changes to the calendar. The commission discussed how many absences a commissioner could have before receiving a letter from the City Clerk. Follow-up on Internet Access Forum — Commission discussed the strengths and weaknesses of the Internet Access Forum held in June. There was a wide range of possible topics suggested for the next forum. The idea of having forums more frequently was also explored. NEW BUSINESS Appointment of CODA subcommittee— Guttadauro made a motion to appoint Eggleston and Algeri to the COPA subcommittee. Eggleston seconded the motion. All in favor. Everyone hoped this year for a pool of stronger applicants. Reports from: City of Cupertino: Kitson reviewed the progress of the action items list. lr.itiai staff review concluded that the business proposal by Alchemy and Associates did not conflict with the existing city agreement with Kreines and Kreines. Commission requested that Alchemy and:'Associates be placed on the September agenda. There was a request by Commission for Kitson to include in the commission packet a list of complaints from customers regarding AT&T. AT&T: No Report. AT&T representative did not attend the meeting. De Anza College: No Report. Bob Haber did not attend the meeting. ADJOURNMENT At 8:15 p.m. Eggleston adjourned the meeting. ATTEST: APPROVED: 7 City Clerk Chairperson. 1. Telecommunications Commission Regular Meeting September S, 2001 MINUTES CALL TO ORDER The meeting was called to order by Chair David Eggleston at 7:00 p.m. ROLL CALL Commissioners present: David Eggleston, L.T. Guttadauro, Ernest Tsui, Reggie Duhe Commissioners absent: Sal Algeri Staff Rick Kitson, Linda Lagergren De Anza: Bob Haber Guests: Linda Grodt, Bill Ingalls APPROVAL OF AUGUST 8, 2001 MINUTES There wasn't a quorum to approve the minutes. This item will be continued to the October meeting. COMMUNICATIONS Oral: Linda Grodt thanked the commission for her grant check. Commission agreed to take New Business items out of order. NEW BUSINESS Alchemy & Associates — Bill. Ingalls presented to commission the Infrastructure Alchemy marketing proposal. Ingalls stated the wireless carrier site acquisition market has slowed down due to the slowing economy. Some carriers have reduced planned site development by as much as 75% from projections made in the first quarter of the year. Ingalls reviewed the market plan which included information collection, site permits, marketing materials, presentations, site visits, lease negotiations, management of sites and types of leases. He then reviewed compensation details. Kitson said if this were something the commission would like to consider as a business option, it would need to be reviewed by the City Manager and City Attorney and then go on to the City Council for their approval. Commission asked Ingalls to keep in contact with Kitson. Discussion to reschedule the October Commission meeting -- After a brief discussion, Guttadauro made a motion to reschedule the October 3r'meeting to the I Oh of October. Duhe seconded the motion. All in favor. Motion carried. COMMUNICATIONS Written: Kitson distributed a memo from Colin Jung. Tsui said the city received two antenna applications. Tsui reviewed the applications with the commission. Commission suggested the Pac Bell pole should be co-located on a tree pole. Tsui made a motion to speak on the Commission's behalf on the antenna recommendations at the Planning Commission meeting. Duhe seconded the motion. All in favor. The second application was to replace a monopole with a tree pole. Tsui said he would write up a recommendation. Kitson also distributed an opinion by the City Attorney reagarding an applicant's right to a fair hearing. OLD BUSINESS Activities Calendar. Duhe will attend the September 11' Mayor's breakfast meeting. The Alliance for Community Media conference will take place on November 8`h. The December producer's meeting will be or.Monday, December 3`a Reports from: City of Cupertino: Kitson said he would talk to Eddie Garcia about a tour on the 7'h of November. AT&T: Kitson distributed AT&T's customer service report. The phone stats were really low and commission suggested looking at potential penalties. Commission waked Kitson to gather data on AT&T's phone stats from the last 12 months and then talk to the legal experts. De Anaa College: Haber said training classes were going well. Fifteen community members participated in the classes. Three maj community events were taped this month: Senior Health Faire, Energy Conference and CCS Barbecue. They are in the process of adding PSA's to all new shoves. A new episode of the Indian Vegetarian Cooking show was taped and a new opening for the show was created. Kitson thanked Bob Haber for his help filming all the community events. ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 9:12 p.m.; Tsui seconded and the motion passed unanimously. ATTEST: APPROVED: e zj�— -L! /M� City Clerk Chairperson Telecommunications Commission Adjourned Regular Meeting October 1.0, 2001 MINUTES CALL. TO ORDER The meeting was called to order by Chair David Eggleston at 7:00 p.m. ROLL CALL Commissioners present: David Eggleston, L.T. Guttadauro, Sal Algeri, Reggie Duhe Commissioners absent: Ernest Tsui Staff: Rick Kitson, Linda Lagergren, Colin Jung De Anza: Bob Haber Guests: Linda Grodt APPROVAL OF AUGUST 8,2001 MINUTES Algeri made a motion to approve the minutes as written. Guttadauro seconded the motion. All in favor. Duhe abstained. COMMUNICATION'S S Oral: Linda Grodt said her show, KidsVention, is completed and will air Tuesday, October 15 and Friday, October 19 at 5 p.m. Written: None OLD BUSINESS Activities Calendar. Eggleston said if there isn't a November Mayors breakfast meeting he will attend the December meeting. The December producer's meeting has been moved to the 13t' at 6:30 p.m. NEW BUSINESS Wireless Master Plan — Colin Jung reported the contract with Kreines & Kreines has been signed and was mailed to the consultant. Council approved the scope of work and the consultant will begin work. Jung said the city is anticipating the work to be completed in six months. Jung said the next thing the commission will see is an implementation schedule. Algeri asked if the city had any pending antenna requests. Jung said only one on the Water District property. Discussion regarding the AT&T tour — Commission discussed touring AT&T's Switching Center in Santa Clara. Eddie Garcia suggested the commission tour on November 71. The Commission agreed November 7`" would work for everyone. The commission will meet at the Santa Clara site at 4 p.m. and then come to city hall for the regular meeting at 7 p.m. Reports from: City of Cupertino: Kitson distributed a letter from Donald Moore regarding a complaint with AT&T. Kitson said the problem has been cleared up. AT&T responded and they waived the charges. Kitson distributed Iwo other pieces of correspondence regarding complaints fron AT&T. Kitson reported that despite requests,he did not receive a customer s• rice report form AT&T. Kitson said the city only received one application for the COPt A. Eggleston and Algeri are the members of the COPA subcommittee and they will review the appl..;ation. De Anza College: Haber said they recently taped the Cupertino Community Services barbecue and auction and delivered the tape to the City Channel for editing. Two new producer groups have been added to the Fall line-up. The process has begun for starting a volunteer program for the video production students from Homestead High School. The students get school credit as a production intern and the Access Studio gets new volunteers. Haber said they purchased and received four new Sony DV Cam digital video decks. He also mentioned the Fall 2001 production schedule is linked to the TV Guide home page ADJOURNMENT Guttadauro made a motion to adjourn the meeting at 8:30 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: (a&A- City Clerk Chairperson Telecommunications Commission Regular Meeting November 7, 2001. MINUTES CALL TO ORDER Chair David Eggleston calved the meeting to order at 7:02 p.m. ROLL CALL Commissioners present: David Eggleston, Sal Algeri,Rle gie Duhe, Ernest Tsui Commissioners absent: L.T. Guttadauro Staff. Rick Kitson, Linda Lagergren Guests: Linda Grodt APPROVA , OF SEPTEMBER 5,2001 MINUTES Tsui made a motion to approve the minutes as written. Duhe seconded the motion. All in .favor. Algeri abstained. APPROVAL, OF OCTOBER 10, 2001 MINUTES Algeri made a motion to approve the minutes as written. Duhe seconded the motion. All in favor. Tsui abstained. COMMUNICATIONS Oral: Linda Grodt distributed an AT&T @Home article from the San Jose Mercury and an article on the AT&T's cable rate increases. Grodt announced Silicon Kids have two finalists in the WAVE awards. The awards will be web cast from Santa Fe,New Mexico. Written: None OLD BUSINESS Activities Calendar. The date of the WAVE awards was corrected from October 8 to November 9 and 1.0. NEW BUSINESS Recommendation `from COPA subcommittee — This item was continued to the December meeting. Report on highlights of the AT&T tour—AT&T cancelled the tour. Consideration to cancel January meeting. — Commission agreed to change the January meeting to the 9`h of January. Kitson will see if he can reschedule thy; AT&T tour of the Switching Center on January 9"'. Reports from: City of Cupertino: Kitson distributed the August and September customer service reports from AT&T. Kitson reported we are not receiving regular customer service reports from AT&T. The Commission asked Kitson to talk to the City Attorney regarding penalties the city can inflict on AT&T for not providing reports. Kitson said Colin Jung would provide a timeline of the work schedule for the contract with. Kreines & Kreines. Kitson said he was contacted by the Northpoint Home Owners Association board asking the city to contact AT&T to meet with them regarding cable service. Eddie Garcia is working on this issue. Kitson said he continues to get calls from residents complaining they are told by AT&T that cable service is not available to them. It actually is, but AT&T has a huge database problem that isn't reflecting the correct information. Kitson said the city is advertising for commission openings. Tsui requested the schools provide a report on how they used the educational grant money. Kitson said he would contact the recipients. De Anza. College: No report. Bob Haber was not at meeting. ADJOURNMENT Duhe made a motion to adjourn the meeting at 7:48 p.m.; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson i Telecommunications Commission Regular Meeting December 5, 2001 MINUTES CALL.TO ORDER Chair David Eggleston called the meeting to order at 7:00 p.m. ROLL CALL Commissioners present: David Eggleston, Sal Algeri, L.T. Guttadauro,Ernest Tsui Commissioners absent: Reggie Duhd Staff: Rick Kitson, Linda Lagergren Guests: Linda Grodt,Ted Kreines,Laura Dominguez-Yon, Dale Dwelle APPROVAL OF NOVEMBER 7,2001 MINUTES Tsui made a motion to approve the minutes as written. Algeri seconded the motion. All in favor. Guttadauro abstained. NEW BUSINESS Review of educational grants applications—Cupertino high School Laura Dominguez-Yon and Dale Dwelle presented to Commission the Cupertino High School grant application. The application was for $1.0,000 for a project to enhance communication between the scl_ool and the students and their families. The project was a multimedia, multi-language, electronic "Orientation to high school" for the limit;d or non-:English speaking students, parents, newcomers and visitors. Students record the information in English and dub the information in other languages. Reports from: City of Cupertino -- Mr. Ted Kreines presented to the commission the white paper produced by Kreines & Kreines, Inc. on the City of Cupertino Scope of Authority to Review Health and Safety Issues Involving Radio frequency Radiation and Memorandum B which covered the scope of authority to regulate wireless facilities and wireless industry trends. After review, Colin Jung distributed Memorandum C. COMMUNICATIONS Oral: Linda Grodt announced to the commission that she was a winner of a WAVE award and brought her plaque to show to the commission. Written: None f NEW BUSINESS Recommendation from the COPA subcommittee—Algeri made a motion to give the COPA award to the applicant Ernie Piini. Tsui seconded the motion. All in favor. Motion carried. Tile commission will present the COPA award to Ernie Piini at the December 13"' producer.meeting. OLD BUSINESS Activities Calendar. The commission appointed which commissioner each month would attend the Mayor's breakfast meeting at Hobee's Restaurant. The January meeting will be attended by Gutttaduaro, February—Duhe, March—Algeri, April —Eggleston, May --Tsui. The remaining months will continue in this order. (Discussion regarding ways to promote more applicants for the COPA awards — Commission suggested Haber select the tapes, view all of them and rate them. Haber did not feel this was appropriate. Another recommendation by commission was to have residents in the community do the first screening of the videos. After discussion, the commission was in agreement to have Haber come back with a proposal for a new COPA selection process. Review of education grants applications (Homestead High School & Cupertino High School) — The commission reviewed the application submitted by Homestead High School. Algeri commented that the application was not applicable to the grant guidelines. Algeri said the Cupertino H.S. proposal was much more direct. Guttadauro liked the idea of putting the camera in the hands of the students. Kitson read the guidelines and purpose of the grants. The commissioners asked Haber's expert recommendation on the cameras that Cupertino was selecting. Haber said they were on the low-end, but said it was a superior camera. Algeri made a motion to accept the Cupertino High School recommendation as submitted for $10,000. Eggleston seconded the, motion. Three commissioners voted aye, with Tsui voting nay. The Commission did not accept the proposal from Homestead High School. Reports fr ocn: City of Cupertino: Kitson distributed several pieces of correspondence. Kitson confirmed that the tour with AT&T would be held on Jan. 9`h. Kitson proposed canceling the January Commission meeting because the Chamber of Commerce would be using City Hall that evening for their Installation Ceremony. Commission agreed to tour. AT&T in lieu of a January meeting. Guttadauro made a motion to cancel the .iaMiary meeting. Tsui seconded the motion. All in favor. The majority of the commissioners were not going to be available on the 9"' of January and suggested the tour be moved to the 10'"of January from 4 to 5:30 p.m. The commission asked Kitson about the annual report video. Kitson said he would do a PoNverPoint presentation of the commission's accomplishments for 2001. 1-le will list in a bullet point format all of the accomplishments. Kitson told the commission that he confirmed with the City Manager and City Attorney that a letter of"reprimand will be sent to AT&T. AT&T: No report. Eddie Garcia did not attend the meeting. De Anza College: Bob Haber said the Access 15 community television station was honored with two first place awards out of nine nominations for the 2001 Western Access Video Excellence awards. The ceremony was held in Santa Fe, New Mexico. The awards ceremony was also web cast. Coverage for community events for November included the groundbreaking ceremony for the new child development center on the De Anza College campus. Final development stages of a new training program for access producers and volunteers are in progress. ELECTION OF NEW OFFICERS (2002)—CHAIR& VICE-CHAIR Guttadauro nominated Algeri for Chair. Tsui seconded the motion. All in favor. Motion carried. Guttadauro nominated Tsui for Vice Chair. Eggleston seconded the motion. All in favor. Motion carried. ADJOURNMENT Tsui made a motion to adjourn the meeting at 9:50 p.m. to the January 10t' tour; Algeri seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson U