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HomeMy WebLinkAboutDisaster Council - 05.20.20212:00 PH)S'l"ED THE N IC '4 GEN, 3 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, May 20to the Council at ThomasC@cupertino.org. These e-mail comments will be received by the Council members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Council at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email ThomasC@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Council, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I May 20, 2021 'httpsH7/qi.tyq:cupertino.zoom.us/webinar/register/WN4Dlk5qcMSHujdLrbJd5Z-A Phone Dial: (669) 900 6833 and enter Webinar ID: 930 6483 1852 (Type *9 to raise hand to speak) Urtregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36,!1 (!!S! E,4pt) Meeting ID:a930 6483 1852 SIP: 93064831852@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on 'lraise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROV At OF MINUTES 1, $: Minutes from October 29, 2020 Recommended Action: Approve minutes from October 29, 2020 A - Draft Minutes POSTPONEMENTS Page 2 Disaster Council Agenda May 20, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persorts wishing to address the Committee 07'l any matter within the jurisdiction of the Committee ayid yiot 07? the agenda. Speakers are limited to three (3) minutes. 17? most cases, State raw wil7 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. PUBLIC HEARINGS OLD BUSINESS 2. NEW BUSINESS 3.Continuity of Operations Plan Recornrnended Action: Receive report on the Continuity of Operations Plan and provide any input A - Cupertino COOP Plan (Redacted) ST AFF AND COMMITTEE REPORTS 4.$: Report by the Santa Clara Fire Department a. Office of Emergency Management b. Community Education Recommended Action: Receive report by the Santa Clara County Fire Department liaison 5. $: City of Cupertino Office of Emergency Services (OES) Recommended Action: Receive report by the City of Cupertino OBS liaison 6. $: Report by Citizen Corps Recommended Action: Receive report by Citizen Corps liaison FUTURE AGENDA SETTING ADJOURNMENT NEXT MEETING The next Regular Meeting is scheduled for Thursday, August 19, 2021 at 2:00 p.m. Page 3 Disaster Council Agenda May 20, 2021 In compliance with the Americans with Disabi(ities Act (ADA), anyone who is planning to attend this teleconference meet'nig who is visually or hearing impaired or has a;ny disability that needs special assista;nce shouU cau the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meet'mg to arrange for assistartce. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available iyi the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wi(L be made available for public inspection. Please contact the City Clerk's Office'm City Hall located at 10300 Torre Avertue during yqormal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Muryicipal Code 2.08.100 written communications sent to the Cupertino City Cormcil Commissioners or Cih) staff concerni;ng a matter 072 the agenda are irtc7ttded as supplementa7 material to the agendized item. These writteyz commtmications are accessible to tlie public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private'mformation in written comrmmications to the City that you do not wish to make public; doing so sha77 constitute a waiver of any privacy rights you may have 07? the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item yiot on the agertda, you may do so durirtg the public commertt. Page 4 STATE OF CALIFORNIA CITY OF CUPERTINO ") SS. 4"'i €r%H$ CUPERTINO SIGNATURE TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, August 19to the Council at ThomasC@cupertino.org. These e-mail comments will be received by the Council members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Council at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time foj public comments). Members of the public that wish to share a document must email ThomasC@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Council, click on the link below to register in advance and access the meeting: Page I (t .. Disaster Council Agenda August 19, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNRO6wcgGRQDiJU-vRhPqMDQ Phone Dial: (669) 900 6833 and enter Webinar ID: 928 9793 6164 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: "a H.323: - 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 928 9793 6164 SIP: 92897936164@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1, You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2, You will be asked to enter an email address and a name, followed by an email with insttuctions on how to connect to the meeting. YouIr email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3, When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is hereby called for Thursday, August 19, 2021 commencing at 2:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting Page 2 Disaster Council Agenda August 19, 2021 business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING RO[L CALL APPROV AL OF MINUTES 1. l: Minutes from May 20, 2021 Recommended Action: Approve minutes from May 20, 2021 A - Draft Minutes POSTPONEMENTS ORA[ COMMUNICATIONS This portion of tlie meeting is reserved for persons wishirig to address tlie Committee on ayiy matter within t7ie jurisdiction of the Committee arid yiot on the ageyida. Speakers are Limited to three (3) minutes. In most cases, State law zoil7 proliibit the Commission from makirtg any decisiorys with respect to a matter not on the agenda. PUBLIC HEARINGS OLD BUSINESS 2. : COVID-19 Report Recommended Action: Receive report by the City of Cupertino Emergency Manager NEW BUSINESS 3. $: ZoneHaven Evacuation Program Recommended Action: Receive a report on the ZoneHaven Evacuation program for Santa Clara County ST AFF AND COMMITTEE REPORTS 4.$: Report by the Santa Clara County Fire Department a. Office of Emergency Management b. Community Education Recommended Action: Receive report by the Santa Clara County Fire Department liaison 5. &: City of Cupertino Office of Emergency Services (OES) Recommended Action: Receive report by the City of Cupertino OES liaison Page 3 Disaster Council Agenda August 19, 2021 6. l: Report by Citizen Corps Recommended Action: Receive report by Citizen Corps liaison 7. $: Next meeting: November 18, 2021 FUTURE AGENDA SETTING ADJOURNMENT Iart compliance with the Americans with Disabi(ities Act (ADA), anyone mho is p7awing to attend this teleconference meeting who is visually or hearing impaired or has any disability that rteeds specia7 assistance should call the City Clerk's Office at 408-777-3223, at Least 24 hours in advance of the meeting to arrange for assistance. Irt addition, uport request, in adva;nce, by a person roith a disability, meeting agertdas and writirygs distributed for tlie meeting that are public records will be made available irt the appropriate alternative format. A72!/ writings or documerits provided to a majority of the members after publication of the agenda wil[ be made available for public inspection. Please contact the City Clerk's, Office in City Ha7l Located at 10300 Torre Avertue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cuperti;no Mtmicipal Code 2.08.100 written commtmications sertt to the Cupertino City Council, Commissi6rters q7;City staff concerrting a matter (77? the agenda are included as supplemental material to the Ogertdized item. These written communications are accessible to the public through the City's website;and kept in packet archives. You are liereby admoyiished not to iyiclude any personal or private information in writtert communications to the City that you do not wish to make public; doing so shau constitute a waiver of,arty privacy rights you may liave ort the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the rtotice or agenda for this meeting, before or during consideratiort of that item. If you wish to address the members on any other item not on the agenda, you may do so during the pub(ic commertt. Page 4 STATE OF CALIF'ORN[A CITY OF AN TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, November 18to the Council at ThomasC@cupertino.org. These e-mail comments will be received by the Council members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Council at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email ThomasC@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Council, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNVyHsYWCIRjujYIBqtVvqJQ Page I - , }l Disaster Council Agenda November 18, 2021 Phone Dial: (669) 900 6833 and enter Webinar ID: 993 8686 1164 (Type *9 to raise hand to speak) .Un,registered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) .' 162.255.36.11 (US East); i . Meeting ID: 993 8686 1164 SIP: 99386861164@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is hereby called for Thursday, November 18, 2021 commencing at 2:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIA[ MEETING Page 2 Disaster Council Agenda November 18, 2021 ROLL CALL APPROV AL OF MINUTES 1.$: Minutes from August 19, 2021 Recommended Action: Approve minutes from August 19, 2021 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee 07? any matter within the jurisdiction of the Committee and not 072 the agenda. Speakers are Limited to three (3) m'mutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. PUBLIC HEARINGS OLD BUSINESS 2. : COVID-19 Report Recommended Action: Receive report by the City of Cupertino Emergency Manager NEW BUSINESS 3.$: Winter Weather Outlook Recommended Action: Receive a report on the Winter Weather Outlook from the National Weather Service ST AFF AND COMMITTEE REPORTS 4.$: Report by the Santa Clara County Office of Emergency Management Recommended Action: Receive report by the Santa Clara County Office of Emergency Management 5.$: Report by the Santa Clara County Fire Department Cornrnunity Education Diyision Recommended Action: Receive report by the Santa Clara County Fire Department liaison 6.$: City of Cupertino Office of Emergency Management (OEM) a. Emergency Management b. Citizen Corps Page 3 Disastet Council Agenda November 18, 2021 Recommended Action: Receive report by the City of Cupertino OEM liaison 7. $: Next Meeting: Thursday, February 17, 2022 FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americarts with Disabi(ities Act (ADA), anyone who is planning to attend this telecortferertce meeting who is visually or hearing impaired or has any disab'dity that meds special assistance shouU call the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arra;nge for assistartce. In additiort, upon request, irt advance, by a person with a disabi(ity, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alterrtative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made ava'dable for public inspection. r4ease contact the City Clerk's Office in City Hall 7ocated at 10300 Torre Avertue, Cupertirto, California 95014, during normal business hours. IMPORTANT NOTICE: Hease be advised that pursuant to Cupertino Municipal Code section 2.08.100 written commurtications sent to the Cupertino City Cowcil Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the puMic through the City's website and kept in packet archives. Do not include any persortal or private irtformation irt written commurtications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the pub(i6 are entitred to address the members concerning any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the members on any other item riot 072 the agertda, you may do so during the public comment. Page 4