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CC 06-06-2023 Item No. 5 Consider authorizing City Manager to execute Third Amendment with Quartic Solutions_Written CommunicationsCC 06-06-2023 Item #5 Consider authorizing the City Manages to execute a Third Amendment to Professional Services agreement with Quartic Solutions Written Communications From:Kitty Moore To:Kirsten Squarcia; City Clerk Subject:Please Pull Agenda Item 5 and include Written Communications Date:Tuesday, June 6, 2023 1:16:41 PM Attachments:21-262 Amendment #1 to Quartic Agreement for FY22 GIS Support Services dated 6-6-22.pdf 21-262 Amendment #2 dated 7-13-22 to Quartic Agreement for GIS Support Services.pdf 21-262 Quartic Purchase Order.pdf 21-262 Quartic Solutions, GIS Support Services.pdf Accounts Payable Quartic Solutions LLC.pdf Dear City Clerk, Please pull item 5 and include the following and the attachments for Item 5, Written Communications: The attachments include: Purchase Order dated June 6, 2022 for FY 2022 GIS services in the amount of $27,922.50 The first Contract with Quartic was from November 30, 2021 for $60,000 The First Amendment to that contract was June 6, 2022 for $20,000 for FY 21-22. A second amendment to the original contract was made July 30, 2023 for FY 22-23 adding $90,000 All mentions of Quartic Solutions LLC in Accounts Payable along with totals for the GIS services (excluding the other support services) The city records indicate that GIS services have been provided by Quartic Solutions LLC beginning in 2009 along with other support services which were paid but did not have the GIS designation next to the payments, so I did not include those payments, however the total to Quartic for GIS since 2009 has been approximately $439K. I could find no earlier contracts than the ones provided in the Staff Report and that report does not mention that we have used Quartic for 15 years. Please provide information about how the City has been contracting with Quartic Solutions LLC. Is there a separate contract for the other support services which are not labeled GIS? What is the significance of there being a Purchase Order on the same day of the contract amendment on June 6, 2022? What are the purchasing policy requirements regarding a multi-year contract and is there something which would trigger a requirement to go out to bid? What triggered this amendment to come to Council when over $175,000 (or $200,000) had already been spent on the GIS services years ago? Thank you, Kitty Moore Kitty Moore Councilmember City Council Kmoore@cupertino.org (408) 777-1389 1 FIRST AMENDMENT TO AGREEMENT 398 BETWEEN THE CITY OF CUPERTINO AND QUARTIC SOLUTIONS LLC., FOR GIS SUPPORT SERVICES This First Amendment to Agreement 398 between the City of Cupertino and Quartic Solutions, LLC., is by and between the City of Cupertino, a municipal corporation (hereinafter City") and Quartic Solutions, LLC., a Limited Liability Company (“Contractor”) whose address is 1804 Garnet Ave. #447, San Diego, CA 92109, and is made with reference to the following: RECITALS: A. On November 30, 2021 Agreement 398 (“Agreement”) was entered into by and between City and Contractor for GIS Support Services. B. City and Contractor desire to modify the Agreement on the terms and conditions set forth herein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. TIME OF PERFORMANCE Paragraph 3.1 of the Agreement is modified to read as follows: This Agreement begins on the Effective Date and ends on July 30, 2022 (“Contract Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the effective date and shall be completed by July 30, 2022. The City’s appropriate department head or the City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy. 2. COMPENSATION Paragraph 4.1 of the Agreement is modified to read as follows: Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed 80,000.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C1, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. 3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. SIGNATURES CONTINUE ON THE FOLLOWING PAGE 2 IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. CITY OF CUPERTINO QUARTIC SOLUTIONS, LLC By By Title Title Date Date APPROVED AS TO FORM City Attorney ATTEST: City Clerk Date Ms Jodi Luostarinen CEO Jun 1, 2022 Christopher D. Jensen CTO Jun 6, 2022 Jun 6, 2022 EXHIBIT C-1 Hourly Rate 70 95 115 185 150 Budget not to exceed 80,000. 2022 – Rate Sheet Job Title GIS Technician GIS Analyst Senior GIS Analyst GIS Application Architect Project Manager Business Analyst $110 Listed rates are valid until 12/31/2022. Each calendar year the rates will be increased by 5% on January 1 of subsequent each year. Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 1 Form Updated Jan. 2022 Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit. a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Consultant's policy shall be "primary and non-contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 10 (04/13). c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect City as a named insured. 2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: As required by the State of California, with Statutory Limits and Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease. Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written on a claims made form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase extended reporting” coverage for a minimum of five (5) years after completion of the Services. EXHIBIT D Insurance Requirements Design Professionals & Consultants Contracts Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 2 Form Updated Jan. 2022 OTHER INSURANCE PROVISIONS The aforementioned insurance shall be endorsed and have all the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later editions are used). Primary Coverage Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either: the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurers must be licensed to do business in California with an A.M. Best Rating of A-VII, or better. Verification of Coverage Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant’s insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. 1/4/2022 Alvarado Pacific Insurance Services, Inc. 7777 Alvarado Rd. #605 La Mesa CA 91942-8282 Sharron Lipscomb 619)668-4615 (619)469-1569 slipscomb@alvaradopacific.com Quartic Solutions, LLC 1804 Garnet Ave #447 San Diego CA 92109 Lloyds of London / CFC Underwriters Travelers Insurance Co of America 19046 Travelers Property Casualty Co of Amer CL221430616 A X x x Deductible Per Claim X x Pollution Liab $6M X ESK0737149309 1/9/2022 1/9/2023 1,000 Deductible 6,000,000 250,000 10,000 6,000,000 7,000,000 6,000,000 Employee Benefits 6,000,000 B A x x Hired Auto x Non Owned Auto BA1R339987 7/ 15/2021 7/15/2022 ESK0737149309 1/9/2022 1/9/2023 1,000,000 HIred & Non Owned Auto 6,000,000 C UB-4R854874-21- 42-G 8/ 01/2021 8/01/2022 x 1,000,000 1,000,000 1,000,000 A Professional Liability*ESK0737149309 / $2500 ded 1/9/2022 1/9/2023 Per Claim/Aggregate $2M / $4M Cyber Liability*ESK0737149309 / $2500 ded 1/9/2022 1/9/2023 Per Claim / Aggregate $2,000,000 The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers are named as Additional Insured with primary wording, as respects general liability. Waiver of subrogation applies. *Retro date for professional / cyber liability is 1/09/2015 The City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Sharron Lipscomb/SLL The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER 1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 ( 2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ RETENTIONDED CLAIMS-MADE OCCUR AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF( MM/DD/YYYY) POLICY EXP( MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A Ea accident) Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE( A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) Cyber Liability 2,000,000 2,500 Pollution Liability POLUT 6,000,000 500 Errors & Omissions ERROM 2,000,000 2,500 Privacy Breach Notification 1,000,000 2,500 Privacy Liability 2,000,000 2,500 ADDITIONAL COVERAGES Ref #Description EditionDateFormNo.Coverage Code Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Copyright 2001, AMS Services, Inc.OFADTLCV 11/15/2021 Alvarado Pacific Insurance Services, Inc. 7777 Alvarado Rd. #605 La Mesa CA 91942-8282 Jessica Erickson 619) 668-4600 (619) 469-1569 Quartic Solutions, LLC 1804 Garnet Ave #447 San Diego CA 92109 Travelers Casualty Insurance Co of America 19046 Travelers Prop Casualty Of Am 25674 CL2171429455 A Ded. $1,000 Y Y BA1R339987 07/ 15/2021 07/15/2022 1,000,000 Medical Expense 5,000 B N UB-4R854874-20 08/ 01/2021 08/01/2022 1,000,000 1,000,000 1,000,000 Evidence of Insurance * Certificate holder is named as additional insured as required by written contract * Waiver of Subrogation applies as required by written contract * The City of Cupertino 10300 Torre Ave Cupertino CA 95014 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT A/C, No): FAX E-MAILADDRESS: PRODUCER A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: Per accident) Ea accident) N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOSONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY) POLICY EXP( MM/DD/YYYY) POLICYEFFPOLICYNUMBERTYPEOFINSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE AGGREGATE OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG GENERAL AGGREGATE PERSONAL & ADV INJURY MED EXP (Any one person) EACH OCCURRENCE DAMAGE TO RENTED $ PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY IGG?L=C;F!;ONI N\]g!YbXcfgYaYbh!acX]Z]Yg!]bgifUbWY!dfcj]XYX!ibXYf!h\Y!Zc``ck]b[8 OMCH?MM!;ONI!=IP?L;A?!@ILG N2!0.!.0!/3 NBCM!?H>ILM?G?HN!=B;HA?M!NB?!JIFC=S,!JF?;M?!L?;>!CN!=;L?@OFFS, AUTO COVERAGE PLUS ENDORSEMENT JU[Y!/!cZ!1© 2015 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. A?H?L;F!>?M=LCJNCIH!I@!=IP?L;A?!r!N\]g!YbXcfgYaYbh!VfcUXYbg!WcjYfU[Y,!BckYjYf*!WcjYfU[Y!Zcf!Ubm! b^ifm*!XUaU[Y!cf!aYX]WU`!YldYbgYg!XYgWf]VYX!]b!Ubm!cZ!h\Y!dfcj]g]cbg!cZ!h\]g!YbXcfgYaYbh!aUm!VY!YlW`iXYX!cf! a]hYX!Vm!Ubch\Yf!YbXcfgYaYbh!hc!h\Y!=cjYfU[Y!JUfh*!UbX!h\YgY!WcjYfU[Y!VfcUXYb]b[!dfcj]g]cbg!Xc!bch!Udd`m!hc! h\Y!YlhYbh!h\Uh!WcjYfU[Y!]g!YlW`iXYX!cf!`]a]hYX!Vm!giW\!Ub!YbXcfgYaYbh,!N\Y!Zc``ck]b[!`]gh]b[!]g!U![YbYfU`!WcjYf+! 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First Amendment to Quartic Agreement for FY22 GIS Support Services Final Audit Report 2022-06-06 Created:2022-06-01 By:City of Cupertino (webmaster@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAArhrXks4EWBs8sB2BtBUUgB9_86BdYD_N First Amendment to Quartic Agreement for FY22 GIS Support S ervices" History Document created by City of Cupertino (webmaster@cupertino.org) 2022-06-01 - 10:47:39 PM GMT- IP address: 35.229.54.2 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2022-06-01 - 10:50:51 PM GMT Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2022-06-01 - 10:57:39 PM GMT - Time Source: server- IP address: 73.170.27.253 Document emailed to Ms Jodi Luostarinen (jodi@quarticsolutions.com) for signature 2022-06-01 - 10:57:41 PM GMT Email viewed by Ms Jodi Luostarinen (jodi@quarticsolutions.com) 2022-06-02 - 0:26:42 AM GMT- IP address: 66.249.84.231 Document e-signed by Ms Jodi Luostarinen (jodi@quarticsolutions.com) Signature Date: 2022-06-02 - 0:27:26 AM GMT - Time Source: server- IP address: 76.88.32.152 Document emailed to Christopher D. Jensen (christopherj@cupertino.org) for signature 2022-06-02 - 0:27:29 AM GMT Email viewed by Christopher D. Jensen (christopherj@cupertino.org) 2022-06-02 - 0:43:29 AM GMT- IP address: 104.47.74.126 Document e-signed by Christopher D. Jensen (christopherj@cupertino.org) Signature Date: 2022-06-02 - 0:43:47 AM GMT - Time Source: server- IP address: 136.24.42.212 Document emailed to Bill Mitchell (billm@cupertino.org) for signature 2022-06-02 - 0:43:49 AM GMT Email viewed by Bill Mitchell (billm@cupertino.org) 2022-06-02 - 1:03:58 AM GMT- IP address: 73.63.186.99 Document e-signed by Bill Mitchell (billm@cupertino.org) Signature Date: 2022-06-06 - 5:40:24 PM GMT - Time Source: server- IP address: 73.63.186.99 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2022-06-06 - 5:40:26 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2022-06-06 - 6:16:57 PM GMT- IP address: 172.225.89.13 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2022-06-06 - 6:36:04 PM GMT - Time Source: server- IP address: 69.110.137.176 Agreement completed. 2022-06-06 - 6:36:04 PM GMT 1 SECOND AMENDMENT TO AGREEMENT 398 BETWEEN THE CITY OF CUPERTINO AND QUARTIC SOLUTIONS LLC., FOR GIS SUPPORT SERVICES This Second Amendment to Agreement 398 between the City of Cupertino and Quartic Solutions, LLC., is by and between the City of Cupertino, a municipal corporation (hereinafter City") and Quartic Solutions, LLC., a Limited Liability Company (“Contractor”) whose address is 1804 Garnet Ave. #447, San Diego, CA 92109, and is made with reference to the following: RECITALS: A. On November 30, 2021, Agreement 398 (“Agreement”) was entered into by and between City and Contractor for GIS Support Services. B. On June 6, 2022, City and Consultant entered into a First Amendment to the Agreement. C. The Agreement and First Amendment are collectively referred to as the “Agreement”, unless otherwise indicated. D. City and Contractor desire to modify the Agreement on the terms and conditions set forth herein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. TIME OF PERFORMANCE Paragraph 3.1 of the Agreement is modified to read as follows: This Agreement begins on the Effective Date and ends on July 30, 2023 (“Contract Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the effective date and shall be completed by July 30, 2023. The City’s appropriate department head or the City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy. 2. COMPENSATION Paragraph 4.1 of the Agreement is modified to read as follows: Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed 170,000.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C2, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. 3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. CITY OF CUPERTINO QUARTIC SOLUTIONS, LLC. By By Title Title Date Date APPROVED AS TO FORM City Attorney ATTEST: City Clerk Date EXPENDITURE DISTRIBUTION Item Amount Original Contract $60,000 Amendment 1 $20,000 Amendment 2 $90,000 Total $170,000 CEO Quartic Solutions Jul 11, 2022 Christopher D. Jensen CTO Jul 13, 2022 Jul 13, 2022 EXHIBIT C 2 Budget not to exceed 170,000. Hourly Rate breakdown: 7/1/2022 12/31/2022 Job Title Hourly Rate GIS Technician 70.00 GIS Analyst 95.00 Senior GIS Analyst 115.00 GIS Application Architect 185.00 Project Manager 150.00 Business Analyst 110.00 1/1/2023 12/31/2023 Job Title Hourly Rate GIS Technician 73.50 GIS Analyst 99.75 Senior GIS Analyst 120.75 GIS Application Architect 194.25 Project Manager 157.50 Business Analyst 115.50 Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 1 Form Updated Jan. 2022 Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit. a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Consultant's policy shall be "primary and non-contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 10 (04/13). c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect City as a named insured. 2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: As required by the State of California, with Statutory Limits and Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease. Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written on a claims made form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase extended reporting” coverage for a minimum of five (5) years after completion of the Services. EXHIBIT D Insurance Requirements Design Professionals & Consultants Contracts Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 2 Form Updated Jan. 2022 OTHER INSURANCE PROVISIONS The aforementioned insurance shall be endorsed and have all the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later editions are used). Primary Coverage Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either: the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurers must be licensed to do business in California with an A.M. Best Rating of A-VII, or better. Verification of Coverage Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant’s insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. 1/4/2022 Alvarado Pacific Insurance Services, Inc. 7777 Alvarado Rd. #605 La Mesa CA 91942-8282 Sharron Lipscomb 619)668-4615 (619)469-1569 slipscomb@alvaradopacific.com Quartic Solutions, LLC 1804 Garnet Ave #447 San Diego CA 92109 Lloyds of London / CFC Underwriters Travelers Insurance Co of America 19046 Travelers Property Casualty Co of Amer CL221430616 A X x x Deductible Per Claim X x Pollution Liab $6M X ESK0737149309 1/9/2022 1/9/2023 1,000 Deductible 6,000,000 250,000 10,000 6,000,000 7,000,000 6,000,000 Employee Benefits 6,000,000 B A x x Hired Auto x Non Owned Auto BA1R339987 7/ 15/2021 7/15/2022 ESK0737149309 1/9/2022 1/9/2023 1,000,000 HIred & Non Owned Auto 6,000,000 C UB-4R854874-21- 42-G 8/ 01/2021 8/01/2022 x 1,000,000 1,000,000 1,000,000 A Professional Liability*ESK0737149309 / $2500 ded 1/9/2022 1/9/2023 Per Claim/Aggregate $2M / $4M Cyber Liability*ESK0737149309 / $2500 ded 1/9/2022 1/9/2023 Per Claim / Aggregate $2,000,000 The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers are named as Additional Insured with primary wording, as respects general liability. Waiver of subrogation applies. *Retro date for professional / cyber liability is 1/09/2015 The City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Sharron Lipscomb/SLL The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER 1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 ( 2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ RETENTIONDED CLAIMS-MADE OCCUR AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF( MM/DD/YYYY) POLICY EXP( MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A Ea accident) Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE( A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) Cyber Liability 2,000,000 2,500 Pollution Liability POLUT 6,000,000 500 Errors & Omissions ERROM 2,000,000 2,500 Privacy Breach Notification 1,000,000 2,500 Privacy Liability 2,000,000 2,500 ADDITIONAL COVERAGES Ref #Description EditionDateFormNo.Coverage Code Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Copyright 2001, AMS Services, Inc.OFADTLCV 11/15/2021 Alvarado Pacific Insurance Services, Inc. 7777 Alvarado Rd. #605 La Mesa CA 91942-8282 Jessica Erickson 619) 668-4600 (619) 469-1569 Quartic Solutions, LLC 1804 Garnet Ave #447 San Diego CA 92109 Travelers Casualty Insurance Co of America 19046 Travelers Prop Casualty Of Am 25674 CL2171429455 A Ded. $1,000 Y Y BA1R339987 07/ 15/2021 07/15/2022 1,000,000 Medical Expense 5,000 B N UB-4R854874-20 08/ 01/2021 08/01/2022 1,000,000 1,000,000 1,000,000 Evidence of Insurance * Certificate holder is named as additional insured as required by written contract * Waiver of Subrogation applies as required by written contract * The City of Cupertino 10300 Torre Ave Cupertino CA 95014 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT A/C, No): FAX E-MAILADDRESS: PRODUCER A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: Per accident) Ea accident) N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOSONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY) POLICY EXP( MM/DD/YYYY) POLICYEFFPOLICYNUMBERTYPEOFINSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE AGGREGATE OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG GENERAL AGGREGATE PERSONAL & ADV INJURY MED EXP (Any one person) EACH OCCURRENCE DAMAGE TO RENTED $ PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY IGG?L=C;F!;ONI N\]g!YbXcfgYaYbh!acX]Z]Yg!]bgifUbWY!dfcj]XYX!ibXYf!h\Y!Zc``ck]b[8 OMCH?MM!;ONI!=IP?L;A?!@ILG N2!0.!.0!/3 NBCM!?H>ILM?G?HN!=B;HA?M!NB?!JIFC=S,!JF?;M?!L?;>!CN!=;L?@OFFS, AUTO COVERAGE PLUS ENDORSEMENT JU[Y!/!cZ!1© 2015 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. A?H?L;F!>?M=LCJNCIH!I@!=IP?L;A?!r!N\]g!YbXcfgYaYbh!VfcUXYbg!WcjYfU[Y,!BckYjYf*!WcjYfU[Y!Zcf!Ubm! b^ifm*!XUaU[Y!cf!aYX]WU`!YldYbgYg!XYgWf]VYX!]b!Ubm!cZ!h\Y!dfcj]g]cbg!cZ!h\]g!YbXcfgYaYbh!aUm!VY!YlW`iXYX!cf! a]hYX!Vm!Ubch\Yf!YbXcfgYaYbh!hc!h\Y!=cjYfU[Y!JUfh*!UbX!h\YgY!WcjYfU[Y!VfcUXYb]b[!dfcj]g]cbg!Xc!bch!Udd`m!hc! h\Y!YlhYbh!h\Uh!WcjYfU[Y!]g!YlW`iXYX!cf!`]a]hYX!Vm!giW\!Ub!YbXcfgYaYbh,!N\Y!Zc``ck]b[!`]gh]b[!]g!U![YbYfU`!WcjYf+! 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Wcb+! hfUWh,!N\Y!kU]jYf!Udd`]Yg!cb`m!hc!h\Y!dYfgcb!cf! cf[Ub]nUh]cb!XYg][bUhYX!]b!giW\!WcbhfUWh,!! F<GJK=E=FL!!O;!--!-0!. 0!&--'!* IHEC=P!GMF<?J7 EHDGQ=JK!DA89ADALQ!HGDA;Q 8F< OGJC=JK!;GEH=FK8LAGF WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT GF=!LGO=J!KIM8J= @8JL>GJ<!;L!-3.50 M9*1J521541*/.*1/*? OU!XQfU!dXU!bYWXd!d_!bUS_fUb!_eb!`Qi]U^dc!Vb_]!Q^i_^U!\YQR\U!V_b!Q^!Y^Zebi!S_fUbUT!!Ri!dXYc!`_\YSi+!!OU!gY\\!^_d! U^V_bSU!_eb!bYWXd!QWQY^cd!dXU!`Ubc_^!_b!_bWQ^YjQdY_^!^Q]UT!Y^!dXU!KSXUTe\U+!&LXYc!QWbUU]U^d!Q``\YUc!_^\i!d_!dXU! UhdU^d!dXQd!i_e!`UbV_b]!g_b[!e^TUb!Q!gbYddU^!S_^dbQSd!dXQd!!bUaeYbUc!i_e!d_!_RdQY^!dXYc!QWbUU]U^d!Vb_]!ec+'! LXYc!QWbUU]U^d!cXQ\\!^_d!_`UbQdU!TYbUSd\i!_b!Y^TYbUSd\i!d_!RU^UVYd!Q^i!_^U!^_d!^Q]UT!Y^!dXU!KSXUTe\U+! K;@=<MD= KA?F8L=<!GJ?8FAR8LAGF7 KA?F8L=<!H=JKGF7 8FQ!H=JKGF!GJ! GJ?8FAR8LAGF!>GJ!O@A;@!L@=!AFKMJ=<!@8K!8?J==<! 9Q!OJALL=F!;GFLJ8;L!=P=;ML=<!HJAGJ!LG!DGKK!LG!>MJFAK@!L@AK! O8AN=J+ L?!H@!CKKM?7 I;A?KL!;KKCAG7 H@-3*. 4*/.. . Second Amendment to Quartic Agreement for GIS Support Services Final Audit Report 2022-07-13 Created:2022-07-08 By:City of Cupertino (webmaster@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAA20xR-tok32LUpOu7YCaie0VJ-6CzQDTU Second Amendment to Quartic Agreement for GIS Support Ser vices" History Document created by City of Cupertino (webmaster@cupertino.org) 2022-07-08 - 10:37:58 PM GMT- IP address: 35.229.54.2 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2022-07-08 - 10:44:32 PM GMT Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2022-07-11 - 7:07:09 PM GMT - Time Source: server- IP address: 73.170.27.253 Document emailed to Teri Gerhardt (terig@cupertino.org) for approval 2022-07-11 - 7:07:12 PM GMT Email viewed by Teri Gerhardt (terig@cupertino.org) 2022-07-11 - 7:09:50 PM GMT- IP address: 172.225.89.11 Document approved by Teri Gerhardt (terig@cupertino.org) Approval Date: 2022-07-11 - 7:10:42 PM GMT - Time Source: server- IP address: 174. 251.169.50 Document emailed to jodi@quarticsolutions.com for signature 2022-07-11 - 7:10:44 PM GMT Email viewed by jodi@quarticsolutions.com 2022-07-11 - 7:19:25 PM GMT- IP address: 66.249.84.239 Document e-signed by Jodi Luostarinen (jodi@quarticsolutions.com) Signature Date: 2022-07-11 - 7:21:34 PM GMT - Time Source: server- IP address: 76.88.32.152 Document emailed to christopherj@cupertino.org for signature 2022-07-11 - 7:21:36 PM GMT Email viewed by christopherj@cupertino.org 2022-07-11 - 7:22:02 PM GMT- IP address: 104.47.73.254 Document e-signed by Christopher D. Jensen (christopherj@cupertino.org) Signature Date: 2022-07-11 - 7:22:31 PM GMT - Time Source: server- IP address: 136.24.42.212 Document emailed to Bill Mitchell (billm@cupertino.org) for signature 2022-07-11 - 7:22:33 PM GMT Email viewed by Bill Mitchell (billm@cupertino.org) 2022-07-13 - 8:02:08 PM GMT- IP address: 104.47.73.254 Document e-signed by Bill Mitchell (billm@cupertino.org) Signature Date: 2022-07-13 - 8:02:50 PM GMT - Time Source: server- IP address: 73.63.186.99 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2022-07-13 - 8:02:52 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2022-07-13 - 8:32:21 PM GMT- IP address: 104.47.73.254 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2022-07-13 - 8:34:26 PM GMT - Time Source: server- IP address: 162.245.20.145 Agreement completed. 2022-07-13 - 8:34:26 PM GMT Ship To City of Cupertino Inform Tech - City Hall 10300 Torre Avenue CUPERTINO, CA 95014 www.Cupertino.org Bill To City of Cupertino Inform Tech - City Hall 10300 Torre Avenue CUPERTINO, CA 95014 www.Cupertino.org Purchase Order No. 2022-00000519 DATE 06/06/2022 VENDOR 4288 - QUARTIC SOLUTIONS LLC Co nta ct QUARTIC SOLUTIONS LLC 1804 GARNET AVE. #447 SAN DIEGO, CA 92109 PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES, SHIPPERS, BILL OF LADING AND CORRESPONDENCE DELIVER BY SHIP VIA FREIGHT TERMS PAGE 1 of 1 ORIGINATOR: Marilyn Pavlov REFERENCE #DESCRIPTION: FY22 GIS Support Services QUANTITY UNIT DESCRIPTION UNIT COST TOTAL COST 1.0000 Each FY22 GIS Support Services 27,922.5000 $27,922.50 FY22 GIS Support Services TOTAL DUE $27,922.50 Authorized Signature DATE 06/06/2022 Special Instructions Quartic for GIS Support Services Page 1 of 9 Professional/Consulting Contracts /Version: October 2021 PROFESSIONAL/CONSULTING SERVICES AGREEMENT 1. PARTIES This Agreement is made by and between the City of Cupertino, a municipal corporation (“City”), and Quartic Solutions LLC (“Contractor”), for GIS Support Services, and is effective on the last date signed below (“Effective Date”). 2. SERVICES Contractor agrees to provide the services and perform the tasks (“Services”) set forth in detail in Scope of Services, attached here and incorporated as Exhibit A. Contractor further agrees to carry out its work in compliance with any applicable local, State, or Federal order regarding COVID-19. 3. TIME OF PERFORMANCE 3.1 This Agreement begins on the Effective Date and ends on June 30, 2022 (“Contract Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the effective date and shall be completed by June 30, 2022. The City’s appropriate department head or the City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy. 3.2 Schedule of Performance. Contractor must deliver the Services in accordance with the Schedule of Performance, attached and incorporated here Exhibit B. 3.3 Time is of the essence for the performance of all the Services. Contractor must have sufficient time, resources, and qualified staff to deliver the Services on time. 4. COMPENSATION 4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed 60,000.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. 4.2 Invoices and Payments. Monthly invoices must state a description of the deliverable completed and the amount due for the preceding month. Within thirty (30) days of completion of Services, Contractor must submit a requisition for final and complete payment of costs and pending Quartic for GIS Support Services Page 2 of 9 Professional/Consulting Contracts /Version: October 2021 claims for City approval. Failure to timely submit a complete and accurate payment requisition relieves City of any further payment or other obligations under the Agreement. 5. INDEPENDENT CONTRACTOR 5.1 Status. Contractor is an independent contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contractor is not entitled to health benefits, worker’s compensation, or other benefits from the City. 5.2 Contractor’s Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry. 5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or certified to perform the Services as required by law and have procured a City Business License, if required by the Cupertino Municipal Code. 5.4 Subcontractors. Only Contractor’s employees are authorized to work under this Agreement. Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor. 5.5 Tools, Materials, and Equipment. Contractor will supply all tools, materials and equipment required to perform the Services under this Agreement. 5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor and any of its employees, agents, and subcontractors shall not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal t ime off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Contractor’s business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Contractor. Should any court, arbitrator, or administrative authority, including but not limited to the California Public Employees Retirement System (PERS), the Internal Revenue Service or the State Employment Development Division, determine that Contractor, or any of its employees, agents, or subcontractors, is an employee for any purpose, then Contractor agrees to a reduction in amounts payable under this Agreement, or to promptly remint to City any payments due by the City as a result of such determination, so that the City’s total expenses under this Agreement are not greater than they would have been had the determination not been made. 6. PROPRIETARY/CONFIDENTIAL INFORMATION In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information provided by City to Contractor and use it only to perform this Agreement. Quartic for GIS Support Services Page 3 of 9 Professional/Consulting Contracts /Version: October 2021 Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data. 7. OWNERSHIP OF MATERIALS 7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, specification, data, record, document, or other information or work, in any medium (collectively, “Work Product”), prepared by Contractor in connection with this Agreement will be the exclusive property of the City upon completion of the work to be performed hereunder or upon termination of this Agreement, to the extent requested by City. In any case, no Work Product shall be shown to any third-party without prior written approval of City. 7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising out of this Agreement is considered “works for hire” and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights. Contractor may use copies of the Work Product for promotion only with City’s written approval. 7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement. 7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub-contractors prepared or created under this Agreement, to execute or implement any of the following: a) The original Services for which Contractor was hired; b) Completion of the original Services by others; c) Subsequent additions to the original Services; and/or d) Other City projects. 7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work Product, on recycled paper and copied on both sides, except for one single-sided original. 8. RECORDS Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepted accounting principles. The records must include detailed information of Contractor’s performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separa te from other records and must be maintained for four (4) years from the date of City’s final payment. Contractor acknowledges that certain documents generated or received by Contractor in connection with the performance of this Agreement, including but not limited to correspondence between Contractor and any third party, are public records under the California Public Records Quartic for GIS Support Services Page 4 of 9 Professional/Consulting Contracts /Version: October 2021 Act, California Government Code section 6250 et seq. Contractor shall comply with all laws regarding the retention of public records and shall make such records available to the City upon request by the City, or in such manner as the City reasonably directs that such records be provided. 9. ASSIGNMENT Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity is considered an assignment of the Agreement and subject to City approval, which shall not be unreasonably withheld. Control means fifty percent 50%) or more of the voting power of the business entity. 10. PUBLICITY / SIGNS Any publicity generated by Contractor for the project under this Agreement, during the term of this Agreement and for one year thereafter, will reference the City’s contributions in making the project possible. The words “City of Cupertino” will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City. 11. INDEMNIFICATION 11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers, and consultants (“Indemnitees”), through legal counsel acceptable to City, from and against any and all liability, damages, claims, actions, causes of acti on, demands, charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to litigation and dispute resolution proceedings) of every nature, arising directly or indirectly from this Agreement or in any manner relating to any of the following: a) Breach of contract, obligations, representations, or warranties; b) Negligent or willful acts or omissions committed during performance of the Services; c) Personal injury, property damage, or economic loss resulting from the work or performance of Contractor or its subcontractors or sub-subcontractors; d) Unauthorized use or disclosure of City’s confidential and proprietary Information; e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third party. 11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must accept a tender of defense upon receiving notice from City of a third-party claim. At City’s request, Contractor will assist City in the defense of a claim, dispute, or lawsuit arising out of this Agreement. 11.3 Contractor’s duties under this section are not limited to the Contract Price, workers’ compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in Quartic for GIS Support Services Page 5 of 9 Professional/Consulting Contracts /Version: October 2021 the Agreement shall be construed to give rise to an implied right of indemnity in favor of Contractor against City or any Indemnitee. 11.4. Contractor’s payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, a purchase order, or other transaction. 11.5. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 11.6. This Section 11 shall survive termination of the Agreement. 12. INSURANCE Contractor shall comply with the Insurance Requirements, attached and incorporated here as Exhibit D, and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreement until City approves receipt of satisfactory certificates of insurance and endorsements evidencing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purchasing insurance for Contractor and deducting the costs from Contractor’s compensation or terminating the Agreement. 13. COMPLIANCE WITH LAWS 13.1 General Laws. Contractor shall comply with all local, state, and federal laws and regulations applicable to this Agreement. Contractor will promptly notify City of changes in the law or other conditions that may affect the Project or Contractor’s ability to perform. Contractor is responsible for verifying the employment authorization of employees performing the Services, as required by the Immigration Reform and Control Act. 13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a “public works” component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. 13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome AIDS), or any other protected classification. Contractor shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Consistent with City policy prohibiting harassment and discrimination, Contractor understands that harassment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or its employees or sub-contractors will not be tolerated. Contractor agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision. Quartic for GIS Support Services Page 6 of 9 Professional/Consulting Contracts /Version: October 2021 13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission who might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as defined in Section 18700 of Title 2 of the California Code of Regulations. Contractor agrees to abide by the City’s rules governing gifts to public officials and employees. 13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement. 14. PROJECT COORDINATION City Project Manager. The City assigns Teri Gerhardt as the City’s representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor. Contractor Project Manager. Subject to City approval, Contractor assigns Timo Luostarinen as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. Contractor’s Project manager is responsible for coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule of Performance. Contractor must regularly update the City’s Project Manager about the progress with the work or any delays, as required under the Scope of Services. City written approval is required prior to substituting a new Representative. 15. ABANDONMENT OF PROJECT City may abandon or postpone the Project or parts therefor at any time. Contractor will be compensated for satisfactory Services performed through the date of abandonment, and will be given reasonable time to assemble the work and close out the Services. With City’s pre-approval in writing, the time spent in closing out the Services will be compensated up to a maximum of ten percent (10%) of the total time expended to date in the performance of the Services. 16. TERMINATION City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendered through the date of termination, but final payment will not be made until Contractor closes out the Services and delivers the Work Product. 17. GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION This Agreement is governed by the laws of the State of California. Any lawsuits filed related to this Agreement must be filed with the Superior Court for the County of Santa Clara, State of Quartic for GIS Support Services Page 7 of 9 Professional/Consulting Contracts /Version: October 2021 California. Contractor must comply with the claims filing requirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. ATTORNEY FEES If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs. 19. THIRD PARTY BENEFICIARIES There are no intended third party beneficiaries of this Agreement. 20. WAIVER Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City’s waiver of a breach shall not constitute waiver of another provision or breach. 21. ENTIRE AGREEMENT This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written, between the Parties. Any modification of this Agreement will be effective only if in writing and signed by each Party’s authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge this Agreement. If there is any inconsistency between any term, clause, or provision of the main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main Agreement shall prevail and be controlling. 22. INSERTED PROVISIONS Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions. The Parties will collaborate to implement this Section, as appropriate. 23. HEADINGS The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit, or amplify the terms or provisions of this Agreement. 24. SEVERABILITY/PARTIAL INVALIDITY If any term or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal, or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Quartic for GIS Support Services Page 8 of 9 Professional/Consulting Contracts /Version: October 2021 Agreement or their application to specific situations shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent. 25. SURVIVAL All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law, and Attorney Fees, shall survive the Agreement and remain in full force and effect. 26. NOTICES All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission: To City of Cupertino Office of the City Manager 10300 Torre Ave. Cupertino, CA 95014 Attention: Teri Gerhardt Email: terig@Cupertino.org To Contractor: Quartic Solutions LLC 1804 Garnet Ave. #447 San Diego, CA 92109 Attention: Timo Luostarinen Email: timo@quarticsolutions.com 27. EXECUTION The person executing this Agreement on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Contractor. This Agreement may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single binding instrument. IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CITY OF CUPERTINO CONTRACTOR A Municipal Corporation By By Name Name Title Title Date Date Ms Jodi Luostarinen CEO Nov 29, 2021 Ms Jodi Luostarinen Nov 30, 2021 CTO Bill Mitchell Quartic for GIS Support Services Page 9 of 9 Professional/Consulting Contracts /Version: October 2021 APPROVED AS TO FORM: CHRISTOPHER D. JENSEN Cupertino City Attorney ATTEST: KIRSTEN SQUARCIA City Clerk Date Christopher D. Jensen Nov 30, 2021 Scope of Services Services provided by Quartic staff will include support and maintenance of the City’s existing GIS system and special projects relating to the development of the City’s GIS program. Summary Description of the task(s)to be performed: GIS Technical Support and Maintenance include ArcGIS Enterprise Administration in the on premise and cloud environments Cityworks Administration and support Batch job creation and maintenance related to GIS Assist City Staff with GIS tasks Basic GIS Application Support for existing applications EXHIBIT A EXHIBIT B Contractor schedule of Performance will vary depending on services requested by GIS. Budget not to exceed 60,000. EXHIBIT C 2022 – Rate Sheet Job Title Hourly Rate GIS Technician $70 GIS Analyst $95 Senior GIS Analyst $115 GIS Application Architect $185 Project Manager $150 Business Analyst $110 Listed rates are valid until 12/31/2022. Each calendar year the rates will be increased by 5% on January 1 of subsequent each year. Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 1 Form Updated Sept. 2019 Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit. a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Consultant's policy shall be "primary and non-contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 01 (04/13). c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect City as a named insured. 2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: As required by the State of California, with Statutory Limits and Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease. Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or $2,000,000 aggregate. If written on a claims made form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase extended reporting” coverage for a minimum of five (5) years after completion of the Services. EXHIBIT D Insurance Requirements Design Professionals & Consultants Contracts Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 2 Form Updated Sept. 2019 OTHER INSURANCE PROVISIONS The aforementioned insurance shall be endorsed and have all the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later editions are used). Primary Coverage Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either: the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurers must be licensed to do business in California with an A.M. Best Rating of A-VII, or better. Verification of Coverage Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant’s insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. 11/15/ 2021 Alvarado Pacific Insurance Services, Inc. 7777 Alvarado Rd. #605 La Mesa CA 91942-8282 Sharron Lipscomb 619)668-4615 (619)469-1569 slipscomb@alvaradopacific.com Quartic Solutions, LLC 1804 Garnet Ave #447 San Diego CA 92109 Lloyds of London / CFC Underwriters CL2121828300 A X x x Deductible Per Claim X x Pollution Liab $6M X Y ESJ057470790 1/9/2021 1/9/2022 1,000 Deductible 6,000,000 250,000 10,000 6,000,000 7,000,000 6,000,000 Employee Benefits 6,000,000 A x x ESJ057470790 1/9/2021 1/9/2022 6,000,000 A Professional Liability*ESJ057470790 / $2500 ded 1/9/2021 1/9/2022 Per Claim/Aggregate $2M / $4M Cyber Liability*ESJ057470790 / $2500 ded 1/9/2021 1/9/2022 Per Claim / Aggregate $2,000,000 The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers are named as Additional Insured with primary wording, as respects general liability. Waiver of subrogation applies. *Retro date for professional / cyber liability is 1/09/2015 The City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Sharron Lipscomb/SLL The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER 1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 ( 2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ RETENTIONDED CLAIMS-MADE OCCUR AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF( MM/DD/YYYY) POLICY EXP( MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A Ea accident) Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE( A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) Cyber Liability 2,000,000 2,500 Pollution Liability POLUT 6,000,000 500 Errors & Omissions ERROM 2,000,000 2,500 Privacy Breach Notification 1,000,000 2,500 Privacy Liability 2,000,000 2,500 ADDITIONAL COVERAGES Ref #Description EditionDateFormNo.Coverage Code Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Copyright 2001, AMS Services, Inc.OFADTLCV 11/15/2021 Alvarado Pacific Insurance Services, Inc. 7777 Alvarado Rd. #605 La Mesa CA 91942-8282 Jessica Erickson 619) 668-4600 (619) 469-1569 Quartic Solutions, LLC 1804 Garnet Ave #447 San Diego CA 92109 Travelers Casualty Insurance Co of America 19046 Travelers Prop Casualty Of Am 25674 CL2171429455 A Ded. $1,000 Y Y BA1R339987 07/ 15/2021 07/15/2022 1,000,000 Medical Expense 5,000 B N UB-4R854874-20 08/ 01/2021 08/01/2022 1,000,000 1,000,000 1,000,000 Evidence of Insurance * Certificate holder is named as additional insured as required by written contract * Waiver of Subrogation applies as required by written contract * The City of Cupertino 10300 Torre Ave Cupertino CA 95014 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT A/C, No): FAX E-MAILADDRESS: PRODUCER A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: Per accident) Ea accident) N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOSONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY) POLICY EXP( MM/DD/YYYY) POLICYEFFPOLICYNUMBERTYPEOFINSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE AGGREGATE OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG GENERAL AGGREGATE PERSONAL & ADV INJURY MED EXP (Any one person) EACH OCCURRENCE DAMAGE TO RENTED $ PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY IGG?L=C;F!;ONI N\]g!YbXcfgYaYbh!acX]Z]Yg!]bgifUbWY!dfcj]XYX!ibXYf!h\Y!Zc``ck]b[8 OMCH?MM!;ONI!=IP?L;A?!@ILG N2!0.!.0!/3 NBCM!?H>ILM?G?HN!=B;HA?M!NB?!JIFC=S,!JF?;M?!L?;>!CN!=;L?@OFFS, AUTO COVERAGE PLUS ENDORSEMENT JU[Y!/!cZ!1© 2015 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. A?H?L;F!>?M=LCJNCIH!I@!=IP?L;A?!r!N\]g!YbXcfgYaYbh!VfcUXYbg!WcjYfU[Y,!BckYjYf*!WcjYfU[Y!Zcf!Ubm! b^ifm*!XUaU[Y!cf!aYX]WU`!YldYbgYg!XYgWf]VYX!]b!Ubm!cZ!h\Y!dfcj]g]cbg!cZ!h\]g!YbXcfgYaYbh!aUm!VY!YlW`iXYX!cf! a]hYX!Vm!Ubch\Yf!YbXcfgYaYbh!hc!h\Y!=cjYfU[Y!JUfh*!UbX!h\YgY!WcjYfU[Y!VfcUXYb]b[!dfcj]g]cbg!Xc!bch!Udd`m!hc! h\Y!YlhYbh!h\Uh!WcjYfU[Y!]g!YlW`iXYX!cf!`]a]hYX!Vm!giW\!Ub!YbXcfgYaYbh,!N\Y!Zc``ck]b[!`]gh]b[!]g!U![YbYfU`!WcjYf+! 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"Yad`cmYY&g"! bUaY*! k]h\! mcif! dYfa]gg]cb*! k\]`Y! dYfZcfa]b[! Xih]Yg! fY`UhYX! hc! h\Y! WcbXiWh! cZ! mcif! Vig]+! bYgg,!! BckYjYf*!Ubm!"Uihc"!h\Uh!]g!`YUgYX*!\]fYX*! fYbhYX!cf!VcffckYX!k]h\!U!Xf]jYf!]g!bch!U! WcjYfYX!"Uihc",! GJFIS??M!; M!CHMOL?>! N\Y!Zc``ck]b[!]g!UXXYX!hc!JUfU[fUd\!;,/,*!Q[b!Cf! a!CafheXW*!cZ!M?=NCIH!CC!o!=IP?L?>!;ONIM! FC;<CFCNS!=IP?L;A?8! B, ;O>CI*! PCMO;F! ;H>! >;N;! ?F?=NLIHC=! KOCJG?HN!o!CH=L?;M?>!FCGCN! C, Q;CP?L!I@!>?>O=NC<F?!o!AF;MM! D, J?LMIH;F!JLIJ?LNS! E, ;CL<;AM! F, ;ONI!FI;H!F?;M?!A;J! G, <F;HE?N!Q;CP?L!I@!MO<LIA;NCIH! IGG?L=C;F!;ONI N2!0.!. 0!/3JU[Y!0!cZ!1 © 2015 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. bm!"Yad`cmYY"!cZ!mcifg!]g!Ub!"]bgifYX"!k\]`Y!ig+! b[!U!WcjYfYX!"Uihc"!mci!Xcb&h!ckb*!\]fY!cf!Vcffck! b!mcif!Vig]bYgg!cf!mcif!dYfgcbU`!UZZU]fg,!! MOJJF?G?HN;LS!J;SG?HNM!o!CH=L?;M?>! FCGCNM! N\Y!Zc``ck]b[!fYd`UWYg!JUfU[fUd\!;,0,T,'0(!cZ! 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Quartic Solutions for GIS Support Services Final Audit Report 2021-11-30 Created:2021-11-24 By:City of Cupertino (webmaster@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAA3TXSrY1qkClqIc7L7ZUePI6a1Pes918P Quartic Solutions for GIS Support Services" History Document created by City of Cupertino (webmaster@cupertino.org) 2021-11-24 - 7:23:27 PM GMT- IP address: 35.229.54.2 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2021-11-24 - 7:26:32 PM GMT Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2021-11-29 - 3:47:32 PM GMT - Time Source: server- IP address: 73.170.27.253 Document emailed to Ms Jodi Luostarinen (jodi@quarticsolutions.com) for signature 2021-11-29 - 3:47:34 PM GMT Email viewed by Ms Jodi Luostarinen (jodi@quarticsolutions.com) 2021-11-29 - 9:34:42 PM GMT- IP address: 74.125.209.32 Document e-signed by Ms Jodi Luostarinen (jodi@quarticsolutions.com) Signature Date: 2021-11-29 - 9:35:27 PM GMT - Time Source: server- IP address: 76.88.32.152 Document emailed to Christopher D. Jensen (christopherj@cupertino.org) for signature 2021-11-29 - 9:35:29 PM GMT Email viewed by Christopher D. Jensen (christopherj@cupertino.org) 2021-11-29 - 9:43:20 PM GMT- IP address: 104.47.73.126 Document e-signed by Christopher D. Jensen (christopherj@cupertino.org) Signature Date: 2021-11-29 - 9:43:50 PM GMT - Time Source: server- IP address: 136.24.42.212 Document emailed to Bill Mitchell (billm@cupertino.org) for signature 2021-11-29 - 9:43:52 PM GMT Email viewed by Bill Mitchell (billm@cupertino.org) 2021-11-30 - 4:05:39 PM GMT- IP address: 104.47.74.126 Document e-signed by Bill Mitchell (billm@cupertino.org) Signature Date: 2021-11-30 - 4:06:22 PM GMT - Time Source: server- IP address: 73.63.186.99 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2021-11-30 - 4:06:24 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2021-11-30 - 4:09:55 PM GMT- IP address: 162.245.20.145 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2021-11-30 - 4:10:08 PM GMT - Time Source: server- IP address: 162.245.20.145 Agreement completed. 2021-11-30 - 4:10:08 PM GMT Quartic Solutions LLC Accounts Payable for GIS (Excludes Other Support Payments) Calendar Year CC Resolution Amount 9 09-143 $ 1,015 10 10-074 $ 9,000 10 10-002 $ 11,970 12 12-074 $ 1,260 13 13-003 $ 2,340 14 14-186 $ 4,320 15 15-051 $ 3,060 15 15-065 $ 37,781 16 16-086 $ 10,940 16 16-003 $ 26,600 16 16-054 $ 11,450 17 17-023 $ 4,310 17 17-032 $ 9,765 17 17-066 $ 18,535 17 17-100 $ 9,810 17 17-031 $ 5,810 17 17-078 $ 7,760 18 18-009 $ 6,210 18 18-109 $ 11,446 18 18-049 $ 12,960 18 18-074 $ 19,030 19 19-027 $ 14,890 19 19-082 $ 2,840 20 20-118 $ 1,312 $ 1,312 20 20-118 $ 23,366 $ 23,366 20 20-098 $ 7,144 $ 7,144 20 20-099 $ 13,545 $ 13,545 20 20-128 $ 7,035 $ 7,035 20 20-094 $ 8,138 $ 8,138 21 21-008 $ 420 $ 420 21 21-066 $ 25,620 $ 25,620 21 21-061 $ 7,770 $ 7,770 21 21-051 $ 7,767 $ 7,767 21 21-049 $ 6,458 $ 6,458 21 21-008 $ 420 $ 420 22 22-085 $ 7,922 $ 7,922 22 22-087 $ 4,025 $ 4,025 22 22-038 $ 4,370 $ 4,370 22 22-038 $ 3,335 $ 3,335 22 22-043 $ 2,645 $ 2,645 22 22-029 $ 15,652 $ 15,652 22 22-029 $ 3,000 $ 3,000 22 22-013 $ 6,195 $ 6,195 22 22-013 $ 880 $ 880 22 22-013 $ 16,200 $ 16,200 23 23-023 $ 11,270 $ 11,270 23 23-023 $ 11,003 $ 11,003 Total $ 438,593 $ 195,491 The following are the Accounts Payable to Quartic Solutions LLC in the City Records: CC Resolution No. 18-074 Accounts Payable, June 8, 2018 Template name: LegislativeGeneral - Date: 8/21/2018 Page 15 ... mount $5,729.17 QUARTIC SOLUTIONS LLC TIMM BORDEN Amount $4 ,240 .00 ... Show more information... CC Resolution No. 17-078 Accounts Payable, June 16, 2017 Template name: LegislativeGeneral - Date: 8/15/2017 Page 15 ... en Accounts Payable QUARTIC S OLUTIONS LLC $7 ,760.00 Invoice Date Descri etio ... Show more information... CC Resolution No. 12-074 Misc. Expenditures for the period ending June 15, 2012 Template name: LegislativeGeneral - Date: 7/3/2012 Page 8 ... 06/15/12 4288 QUARTIC SOLUTIONS LLC 1108407 GIS DATA MODEL FOR MED ... Show more information... CC Resolution No. 10-002 Accounts Payable, December 18, 2009 Template name: LegislativeGeneral - Date: 1/19/2010 Page 10 ... 49370 12/18/09 4288 QUARTIC SOLUTIONS LLC 6109865 GIS DATA SOFTWARE INST 0.00 11 ... Show more information... CC Resolution No. 15-004 Accounts Payable January 9, 2015 Template name: Legislative Page 15 ... Accounts Payable QUARTIC SOLUTIONS LLC $3,060.00 Invoice Date Descrip ... Show more information... CC Resolution No. 21-051 Accounts Payable May 11, 2020 Template name: LegislativeGeneral - Date: 6/15/2021 Page 14 ... counts Payable QUARTIC SOLUTIONS LLC $7,767.00 Invoice Date ... Show more information... CC Resolution No. 17-069 Accounts Payable May 12, 2017 Template name: LegislativeGeneral - Date: 8/1/2017 Page 14 ... en Accounts Payable QUARTIC SOLUTIONS LLC $6,050.00 Invoice Date Descrietion A ... Show more information... CC Resolution No. 12-081 Misc. Expenditures for the period ending July 13, 2012 Template name: LegislativeGeneral - Date: 8/7/2012 Page 8 ... 07/13/12 4288 QUARTIC SOLUTIONS LLC 6104800 CONSULTING AND GENERAL ... Show more information... CC Resolution No. 18-049 Accounts Payable, April 6, 2018 Template name: LegislativeGeneral - Date: 6/5/2018 Page 13 ... A cco unts Payable QUARTIC SOLUTIONS LLC $12 ,960 .00 Invoice Date Descrietio ... Show more information... CC Resolution No. 13-057 Accounts Payable June 7, 2013 Template name: Legislative Page 9 ... 06/07/13 4288 QUARTIC SOLUTIONS LLC 6104800 1/17-5/24/13 TECH SUPP ... Show more information... CC Resolution No. 18-109 Accounts Payable, September 7, 2018 Template name: LegislativeGeneral - Date: 11/20/2018 Page 13 ... en Accounts Payable QUARTIC SOLUTIONS LLC ~11 ,445.58 Invoice Date Descrietion ... Show more information... CC Resolution No. 16-054 Accounts Payable April 15, 2016 Template name: LegislativeGeneral - Date: 6/6/2016 Page 13 ... Accounts Payable QUARTIC SOLUTIONS LLC Description GIS Analyst; Senior GI ... Show more information... CC Resolution No. 17-031 Accounts Payable, March 3, 2017 Template name: LegislativeGeneral - Date: 4/4/2017 Page 13 ... 000 .00 $60 .00 QUARTIC SOLUTIONS LLC Amount $5,810 .00 SARA FRAZIER ... Show more information... CC Resolution No. 19-082 Accounts Payable, April 19, 2019 Template name: LegislativeGeneral - Date: 7/16/2019 Page 12 ... counts Payable QUARTIC SOLUTIONS LLC $4,520.00 Invoice ... Show more information... CC Resolution No. 16-080 Accounts Payable June 10, 2016 Template name: LegislativeGeneral - Date: 8/2/2016 Page 12 ... en Accounts Payable QUARTIC SOLUTIONS LLC $6,265.00 Invoice Date Descrietion A ... Show more information... CC Resolution No. 11-028 Accounts Payable, February 11, 2011 Template name: LegislativeGeneral - Date: 3/1/2011 Page 8 ... 02/11/11 4288 QUARTIC SOLUTIONS LLC 6109853 ASSET MGMT PHASE III ... Show more information... CC Resolution No. 17-100 Accounts Payable, September 29, 2017 Template name: LegislativeGeneral - Date: 10/17/2017 Page 10 ... ·n Accounts Payable QUARTIC SOLUTIONS LLC $9,810.00 Invoice Date Descrietion A ... Show more information... CC Resolution No. 13-098, Accounts Payable 11-1-2013 Template name: Legislative Page 8 ... 11/01/13 4288 QUARTIC SOLUTIONS LLC 6104800 REPLACE CK '#669810 ... Show more information... CC Resolution No. 18-009 Accounts Payable, November 22, 2017 Template name: LegislativeGeneral - Date: 2/6/2018 Page 10 ... Accou nts Paya ble QUARTIC SOLUTIONS LLC Descri.e_tion Senior GIS Contracto ... Show more information... CC Resolution No. 17-066 Accounts Payable April 21, 2017 Template name: LegislativeGeneral - Date: 8/1/2017 Page 13 ... ount $2 ,822.10 QUARTIC SOLUTIONS LLC Amount $8,665.00 $5,190.00 $4, ... Show more information... • CC Resolution No. 15-065 Accounts Payable July 2, 2015 Template name: LegislativeGeneral - Date: 8/4/2015 Page 12 ... ccounts Payable QUARTIC SOLUTIONS LLC $37,781.25 Invoice Da ... Show more information... CC Resolution No. 20-118 Accounts Payable July 13, 2020 Template name: LegislativeGeneral - Date: 11/2/2020 Page 10 ... en Accounts Payable QUARTIC SOLUTIONS LLC $1,312.00 Invoice Date Description Am ... Page 11 ... en Accounts Payable QUARTIC SOLUTIONS LLC $23,366.00 Invoice Date Description A ... Show more information... CC Resolution No. 17-032 Accounts Payable, March 10, 2017 Template name: LegislativeGeneral - Date: 4/4/2017 Page 12 ... en Accounts Payable QUARTIC SOLUTIONS LLC $9,765 .00 Invoice Date Descrietion ... Show more information... CC Resolution No. 21-049 Accounts Payable April 26, 2021 Template name: LegislativeGeneral - Date: 6/15/2021 Page 11 ... counts Payable QUARTIC SOLUTIONS LLC $6,457.50 Invoice Date ... Show more information... CC Resolution No. 16-003 Accounts Payable November 25, 2015 Template name: LegislativeGeneral - Date: 1/19/2016 Page 11 ... Amount $735_00 QUARTIC SOLUTIONS LLC RAQUEL C VILLAVIZA SA-AD KONGBOON ... Show more information... CC Resolution No. 17-023 Accounts Payable, January 20, 2017 Template name: LegislativeGeneral - Date: 3/7/2017 Page 11 ... en Accounts Payable QUARTIC SOLUTIONS LLC $4,310 .00 Invoice Date Descrietion ... Show more information... CC Resolution No. 19-121 Accounts Payable July 5, 2019 Template name: LegislativeGeneral - Date: 10/1/2019 Page 11 ... counts Payable QUARTIC SOLUTIONS LLC $27,815.00 Invoice ... Show more information... CC Resolution No. 10-185 Accounts Payable, September 24, 2010 Template name: LegislativeGeneral - Date: 10/5/2010 Page 7 ... 09/24/10 4288 QUARTIC SOLUTIONS LLC 6109853 ASSET MGMT PHASE III ... Show more information... CC Resolution No. 21-008 Accounts Payable November 16, 2020 Template name: LegislativeGeneral - Date: 2/2/2021 Page 8 ... counts Payable QUARTIC SOLUTIONS LLC $420.00 Invoice D ... Show more information... CC Resolution No. 16-086 Accounts Payable July 8, 2016 Template name: LegislativeGeneral - Date: 9/6/2016 Page 9 ... Accounts Payable QUARTIC SOLUTIONS LLC Description Accrual FY15-16 GIS An ... Show more information... CC Resolution No. 15-002 Accounts Payable December 19, 2014 Template name: Legislative Page 3 ... 12/19/14 4288 QUARTIC SOLUTIONS LLC 6308840 FLEET CITYWORKS CODE 0.0 ... Page 3 ... 12/19/14 4288 QUARTIC SOLUTIONS LLC 6103800 SUPPORT/SIGN CONVERSIO 0 ... Show more information... CC Resolution No. 14-186 Accounts Payable July 11, 2014 Template name: LegislativeGeneral - Date: 8/19/2014 Page 3 ... 07/11/24 4288 QUARTIC SOLUTIONS LLC 6109853 CITY WORKS SOFTWARE I ... Page 3 ... 07/11/14 4288 QUARTIC SOLUTIONS LLC 6103800 3/6-6/12/14 GIS SVC ... Show more information... CC Resolution No. 15-051 Accounts Payable for May 22, 2015 Template name: LegislativeGeneral - Date: 6/16/2015 Page 13 ... ccounts Payable QUARTIC SOLUTIONS LLC $3,060.00 Invoice Date ... Page 13 ... 947 05/11/2015 Quartic GIS $3,060.00 2496 05/22/2015 O ... Show more information... CC Resolution No. 13-003 Accounts Payable, January 4, 2013 Template name: Legislative Page 3 ... 01/04/13 4288 QUARTIC SOLUTIONS LLC 6109853 GIS DATA MODEL FOR SID ... Page 4 ... 01/04/13 4288 QUARTIC SOLUTIONS LLC 6104800 CONSULTING AND GENERAL ... Show more information... CC Resolution No. 19-027 Accounts Payable, December 21, 2018 Template name: LegislativeGeneral - Date: 4/2/2019 Page 23 ... en Accounts Payable QUARTIC SOLUTIONS LLC $14,890.00 Invoice Date Descrietion Am ... Page 23 ... unt 2187 12/12/2018 Quartic Technical Support -Senior GIS Analyst $2,670.00 2186 ... Page 23 ... .00 2186 12/12/2018 Quartic Technical Support -Senior GIS Analyst $7,700.00 2185 ... Page 23 ... .00 2185 12/12/2018 Quartic Technical Support -Senior GIS Analyst $4,520.00 28 ... Show more information... CC Resolution No. 15-043 Accounts Payable for April 17, 2015 Template name: LegislativeGeneral - Date: 6/2/2015 Page 15 ... ccounts Payable QUARTIC SOLUTIONS LLC $25,190.00 Invoice Dat ... Page 15 ... 928 04/07/2015 Quartic Support-Amazon server,monitoring,map, $1,800.00 ... Page 15 ... 929 04/07/2015 Quartic Support-Amazon server failure,problem, $4,500.00 ... Page 16 ... 931 04/07/2015 Quartic Support-WMS troubleshooting and replica $810.00 ... Page 16 ... 930 04/07/2015 Quartic Support-Amazon replica updates,backup $2,880.60 ... Show more information... CC Resolution No. 11-108 AP June 17 Template name: LegislativeGeneral - Date: 7/5/2011 Page 8 ... 85 06/17/11 4288 QUARTIC SOLUTIONS LLC 6109853 ASSET MGMT PHASE III S 0.00 ... Page 8 ... 85 06/17/11 4288 QUARTIC SOLUTIONS LLC 6109853 SET UP /CONFIGURE AZTEC 0.0 ... Page 8 ... 85 06/17/11 4288 QUARTIC SOLUTIONS LLC 6109853 SET UP CUSTOM REPORTS 0.00 ... Page 8 ... 85 06/17/11 4288 QUARTIC SOLUTIONS LLC 6109853 TRAINING -TRAIN CITY FL 0.0 ... Page 8 ... 85 06/17/11 4288 QUARTIC SOLUTIONS LLC 6109853 UPGRADE /MAINTENANCE SU 0.0 ... Show more information... CC Resolution No. 10-074 Accounts Payable, April 2, 2010 Template name: LegislativeGeneral - Date: 4/20/2010 Page 13 ... 04/02/10 4288 QUARTIC SOLUTIONS LLC 6109865 TRAINING 0.00 ... Page 13 ... 04/02/10 4288 QUARTIC SOLUTIONS LLC 6109865 SOFTWARE INSTALL ... Page 13 ... 04/02/10 4288 QUARTIC SOLUTIONS LLC 6109865 CITYWORKS CONFIG ... Page 13 ... 04/02/10 4288 QUARTIC SOLUTIONS LLC 6109865 INFRAMAP CONFIG ... Page 13 ... 04/02/10 4288 QUARTIC SOLUTIONS LLC 6109865 CITYWORKS ASSET MGM ... Show more information... CC Resolution No. 09-143 Accounts Payable Template name: LegislativeGeneral - Date: 9/4/2009 Page 10 ... 47399 09/04/09 4288 QUARTIC SCLUTIONS LLC 6109853 ARCSDE SETUP&GIS SOFTW 0.00 63 ... Page 10 ... 47399 09/04/09 4288 QUARTIC SOLUTIONS LLC 6109865 CiTYWORKS ASSET MGMT - 0.00 92 ... Page 10 ... 47399 09/04/09 4288 QUARTIC SOLUTIONS LLC o'309$65 GZS DATA MODELS D.GD 1015.38 ... Page 10 ... 47399 09/04/09 4288 QUARTIC SOLUTIONS LLC 6109865 SGFTWARE INSTALL 0.00 184.62 ... Page 10 ... 47399 09/04/09 4288 QUARTIC SOLUTIONS LLC 6109865 CITYWORKS CONFIG 0.00 1015.38 ... Show more information... CC Resolution No. 14-142 Accounts Payable March 18, 2014 Template name: LegislativeGeneral - Date: 3/28/2014 Page 4 ... 03/28/14 4268 QUARTIC SOLUTIONS LLC 6104800 REPLACE CKt 673830. ... Page 4 ... 03/2.8/14 4288 QUARTIC SOLUTIONS LLC 61.04800 REPLACE CKV 673290 ... Page 4 ... 03/26/14 4288 QUARTIC SOLUTIONS LLC 1103300 REPLACE CK# 673636 ... Page 4 ... 03/28/1.4 4288 QUARTIC SOLU'T'IONS LLC 6109853 REPLACE CK# 673636 ... Page 4 ... 03/28/14 4288 QUARTIC SOLUTIONS LLC 6104800 REPLACE CK# 673636 ... Show more information... •