CC 05-16-2023 Item No. 15. FY 2022-2023 City Work Program Third Quarter Update_Desk Item and Attachment B1
CITY COUNCIL STAFF REPORT
DESK ITEM
Meeting: May 16, 2023
Agenda Item #15
Subject
FY 2022-2023 City Work Program Third Quarter Update
Recommended Action
Receive FY 2022-2023 City Work Program Third Quarter Update
Background:
The additional attachment to this desk item (Attachment B) includes updates to the budget
expenditure section that are more accurately aligned with the third quarter expenses for FY
2022-2023.
Attachments Provided with Original Staff Report:
A. FY 2022-2023 City Work Program Q3 Dashboard Printout
Additional Attachments Provided with Desk Item:
B. FY 2022-2023 City Work Program Q3 Dashboard Printout – Desk Item
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/19 10/30/19 Researched need for ELI developmentally disabled housing and
moderate income housing and determined possible City locations.
100
1.3 Planning Phase Complete 7/1/21 8/16/22 Scoped affordable housing project with non-profits/developers and
worked with Public Works to determine feasibility of project on City
sites. Had Council study session March 15. RFP was released in
August .
100
1.4 Outreach Complete 10/1/21 8/16/22 Marketed City's capital housing funds for development of
affordable housing.
100
1.5 Procurement Complete 2/9/21 1/31/23 Evaluated Notice of Financial Assistance (NOFA) applications.
One responses to the RFP was received in October and staff is
evaluating next steps in the execution phase.
100
1.6 Execution Phase In Progress 1/31/23 8/30/23 Selected Developer for the Mary Avenue Site. Currently working
on agreement that will be presented to Council in late summer
2023.
75
1.7 Closing Processes Future 8/30/23 11/30/23 Report to Housing Commission and City Council on project status.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Planning
Commission
$250,000.00 $250,000.00 $15,278.00 $234,722.00 5/5/23 Community
Development
1. Consider options to develop ELI and BMR housing units for Developmentally
Disabled individuals on City-owned property along Mary Avenue as well as the
Outback Steakhouse location. Consider strategies to preserve existing BMR units.
Identify ways to build ELI housing units for developmentally disabled. Investigate additional sites for BMR or ELI housing.
Housing
ATTACHMENT B - DESK ITEM
1
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/21 8/11/21 Reviewed existing documentation 100
1.3 Procurement Complete 8/12/21 12/27/21 RFQ for Design/Consultant services completed, contract
implemented.
100
1.4 Planning Phase Complete 12/23/21 4/18/22 Consultants analyzed site and developed reports and a
Communications plan.
100
1.5 Outreach Complete 12/21/21 3/8/23 Implemented Communications plan.100
1.6 Design Phase Complete 5/2/22 4/4/23 Implementing Design Phase. On April 4, 2023, City Council
removed all CIP items from the City Work Program. Future
updates for this item can be found at the CIP Dashboard at
cupertino.org/cip.
100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Parks and
Recreation
Commission
$5,430,000.00 $5,425,999.00 $393,375.31 $5,032,623.69 5/5/23 Public Works
1. Lawrence Mitty Park Implementation Plan
Development project for Lawrence Mitty will be included in the CIP. Programming, Outreach, & Design with outreach expected to start by
Q3 FY 21-22.
Quality of Life
ATTACHMENT B - DESK ITEM
2
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research & RFQ In Progress 7/5/22 10/27/23 Review existing documentation, and design professionals RFQ.
On April 4, 2023, City Council removed all CIP items from the City
Work Program. Future updates for this item can be found at the
CIP Dashboard at cupertino.org/cip.
20
1.3 Planning Future 10/30/23 12/22/23 Initial planning and site analysis 0
1.4 Design In Progress 3/1/23 5/30/23 Develop Amphitheater design & documentation 0
1.5 Procurement In Progress 5/15/23 8/22/23 Implement Construction Bid process 0
1.6 Execution Future 7/31/23 1/26/24 Implement Construction 0
1.7 Closing Processes Future 1/29/24 3/8/24 Close out construction 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Parks and
Recreation
Commission
$1,150,000.00 $1,150,000.00 $0.00 $1,150,000.00 5/5/23 Public Works
1. Memorial Park Improvements - Amphitheatre
Implement a six-month and 12-month plan for Memorial Park improvements including: Amphitheater Improvements
Quality of Life
ATTACHMENT B - DESK ITEM
3
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 9/6/21 12/1/21 Reviewed existing documentation, developed project scope,
initiated consultant contract
100
1.3 Planning Complete 12/2/21 12/21/21 Established Phasing Plan/Schedule 100
1.4 Design Complete 11/30/21 4/1/22 Reviewed and approved final design 100
1.5 Procurement Complete 4/4/22 6/24/22 Implemented RFP for construction and finalized contract 100
1.6 Execution In Progress 6/27/22 4/4/23 Direct and Manage Project Construction. On April 4, 2023, City
Council removed all CIP items from the City Work Program. Future
updates for this item can be found at the CIP Dashboard at
cupertino.org/cip.
69
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Parks and
Recreation
Commission
$3,000,000.00 $3,000,000.00 $1,837,836.45 $1,162,163.55 5/5/23 Public Works
1. Memorial Park Improvements - Pond Repurposing
Implement a six-month and 12-month plan for Memorial Park improvements including: Memorial Park - Pond Repurposing
Quality of Life
ATTACHMENT B - DESK ITEM
4
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 9/6/21 2/4/22 Existing documentation reviewed, developed project scope 100
1.3 Procurement Complete 2/11/22 7/29/22 Implemented RFQ for Design Services 100
1.4 Planning Complete 8/26/22 12/30/22 Developed Conceptual Design plans and report 100
1.5 Design In Progress 1/2/23 4/4/23 Develop Schematic Design plan. On April 4, 2023, City Council
removed all CIP items from the City Work Program. Future
updates for this item can be found at the CIP Dashboard at
cupertino.org/cip.
15
1.6 Execution Future 5/22/23 8/18/23 Confirm approval of design and report 0
1.7 Closing Processes Future 8/21/23 9/15/23 Close Design Process 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Parks and
Recreation
Commission
$500,000.00 $500,000.00 $515,724.97 ($15,724.97)5/5/23 Public Works
1. Memorial Park Improvements - Specific Plan Design
Implement a six-month and 12-month plan for Memorial Park improvements including: Specific Plan Design
Quality of Life
ATTACHMENT B - DESK ITEM
5
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/21 1/31/22 Reviewed existing conditions documentation and
municipal code requirements, worked with staff to
develop program, and researched candidates for
PM roles
100
1.3 Procurement - Design Complete 2/25/22 5/17/22 Developed and initiated contract with Design
phase consultants
100
1.4 Planning Phase Complete 11/1/21 8/26/22 Developed initial scope requirements, schedule,
communications plan and RFQ for design phase
100
1.5 Design and Documentation
Phase
Complete 9/6/22 4/24/23 Initiate the design process through schematic
design. On April 4, 2023, City Council removed all
CIP items from the City Work Program. Future
updates for this item can be found at the CIP
Dashboard at cupertino.org/cip.
100
1.6 Procurement - Construction Complete 2/1/23 6/16/23 Developed and initiated contract with Construction
phase consultants
100
1.7 Execution Phase -
Construction
Future 6/19/23 2/2/24 Implement the design/build process from design
development through to construction
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large N/A $3,000,000.00 $3,000,000.00 $1,123,667.24 $1,876,332.76 5/5/23 Public Works
4. 10455 Torre Avenue Improvements Programming & Feasibility
Program, plan, and build facility improvements, including seismic, utility and ADA upgrades, for the long-term use of this facility. The
scope of work will include public outreach, programming, planning, design, and construction.
Sustainability and Fiscal Strategy
ATTACHMENT B - DESK ITEM
6
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 6/1/20 9/30/21 Researched existing programs and documentation.100
1.3 Procurement Complete 9/1/21 9/24/21 Drafted RFP and selected social services agency to develop and
administer program.
100
1.4 Planning Phase Complete 9/1/21 10/29/21 Worked with social services agency to develop and finalize
program guidelines.
100
1.5 Execution Phase In Progress 7/1/22 6/30/23 Launched second year of program which provided employment,
housing, support, training, case management, and clothing to two
additional unhoused Cupertino residents. Providing ongoing
technical assistance and monitoring as the program continues.
50
1.6 Closing Processes Future 6/23/23 6/23/23 Reviewing outcomes and determining need for additional funding
and resources.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Housing
Commission
$400,000.00 $400,000.00 $359,958.00 $40,042.00 2/7/23 Community
Development
4. Homeless Jobs Program
Create a jobs program for up to 2 individuals for 6 months. Could involve a job in maintenance of parks or in Public Works.
Housing
ATTACHMENT B - DESK ITEM
7
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Planning Phase In Progress 10/1/22 6/30/23 Standardize process to create DOLA trial programs.75
1.3 Outreach Complete 10/1/22 11/9/22 Met with community DOLA group to evaluate DOLA proposals.
Two trial locations determined at Linda Vista Park and Monta Vista
Park
100
1.4 Execution Phase Complete 12/5/22 4/30/23 Ran DOLA trial programs at Linda Vista Park and Monta Vista Park 100
1.5 Outreach Complete 5/2/23 5/2/23 Met with community DOLA group to evaluate a standardized
processs to create DOLA trials
100
1.6 Execution Phase In Progress 5/2/23 6/30/24 Create a standardized process for DOLA trials 10
1.7 Closing Processes Future 6/2/23 6/30/24 The City Council continued this item to the FY 23-25 City Work
Program and will continue into the next fiscal year.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Parks and
Recreation
Commission
$5,000.00 $5,000.00 $390.67 $4,609.33 5/8/23 Parks and
Recreation
6. Dogs Off Leash Area (DOLA)
Standardize the process to create DOLA trial programs and respond and evaluate community-driven DOLA proposals to implement
additional DOLAs throughout the City.
Quality of Life
ATTACHMENT B - DESK ITEM
8
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/21 9/29/23 Reviewed existing documentation. Presented research to
subcommittee and Council.
100
1.3 Planning Phase Complete 4/4/23 4/4/23 Will develop scope and budget as part of CIP FY23-28.
On April 4, 2023, City Council removed all CIP items from
the City Work Program. Future updates for this item can
be found at the CIP Dashboard at cupertino.org/cip.
100
1.4 Conceptual Design Phase Future 8/21/23 12/15/23 Implement Conceptual Design Phase 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large N/A $500,000.00 $500,000.00 $46,117.50 $453,882.50 5/5/23 Public Works
6. Seismic Retrofits and Upgrades to Existing City Hall (formerly "Investigate
Alternatives to City Hall")
Examine seismic retrofits, upgrades, and remodels to existing City Hall.
Sustainability and Fiscal Strategy
ATTACHMENT B - DESK ITEM
9
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Future 7/1/23 7/30/23 The City Council continued this item to the FY 23-25 City
Work Program and is expected to begin next fiscal year.
0
1.3 Outreach Future 12/4/23 12/30/24 Develop and Implement Communications plan 0
1.4 Execution Phase Future 12/4/23 5/31/24 Teams to analyze properties, develop report and
recommendations using property information and
community input.
0
1.5 Closing Processes Future 4/29/24 5/31/24 Close Project 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Planning
Commission
$90,000.00 $90,000.00 $0.00 $90,000.00 5/5/23 Public Works
6. Study Session on City Owned Properties
Inventory and assess existing facilities and prepare a long-range planning report for three City-owned properties (Blesch, Byrne, and
Stocklemeir).
Sustainability and Fiscal Strategy
ATTACHMENT B - DESK ITEM
10
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/1/22 7/1/23 Research resources and successful initiatives in local
jurisdictions and the County.
50
1.3 Outreach Future 7/1/23 10/2/23 Outreach to be developed upon research completion 0
1.4 Planning Phase Future 10/2/23 11/30/23 Planning to be developed upon research completion 0
1.6 Design Phase Future 3/1/24 5/30/24 Design to be developed upon research completion 0
1.5 Procurement Future 11/30/23 3/1/24 Procurement to be developed upon research completion 0
1.7 Execution Phase Future 5/30/24 8/29/24 The City Council continued this item to the FY 23-25 City
Work Program and clarified the project objective. Funding
for this item will be considered at the budget hearing in
May.
0
1.8 Closing Processes Future 8/29/24 10/30/24 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Housing
Commission
$300,000.00 $300,000.00 $100,000.00 $200,000.00 5/5/23 Community
Development
6. Support for the Unhoused
Formulate a City plan to leverage County resources and advocate for funding to address the issue of the unhoused.
Housing
ATTACHMENT B - DESK ITEM
11
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 1/5/23 5/23/23 Will collect data on existing conditions and analyze.50
1.3 Outreach In Progress 3/5/23 7/27/23 Vision Zero website developed and made live in May. Will
gather feedback to identify goals and strategies at various
community meetings.
10
1.4 Procurement Complete 10/11/22 12/23/22 A consultant was selected in November and contract has
been executed.
100
1.5 Execution Phase In Progress 1/5/23 9/1/23 Developed draft Vision Zero policy resolution and report
outline.
40
1.6 Closing Processes Future 9/1/23 9/1/23 Project will be complete upon Council adoption. The City
Council continued this item to the FY 23-25 City Work
Program.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Bicycle
Pedestrian
Commission
$80,000.00 $0.00 $79,800.00 ($79,800.00)5/5/23 Public Works
6. Vision Zero
Develop a Vision Zero Policy and Action Plan. The Plan will guide policies and programs with the goal of eliminating fatalities on
Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools.
Transportation
ATTACHMENT B - DESK ITEM
12
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Outreach In Progress 5/19/20 11/30/23 Conducted 28 study sessions/public hearings with
Housing Commission/Planning Commission/City
Council/CEP-Strategic Advisory Committee. Housing
Element update anticipated 9/30/23. Council dissolved
the CEP- SAC on 1/25/23.
45
1.3 Procurement In Progress 3/2/21 2/28/23 First consultant complete. Second round of procurement
to be completed 2/21/23.
49
1.4 Execution Phase In Progress 11/1/21 1/31/24 Working on completing Sites Inventory, Housing Policies
& Programs, Draft Housing Element document, Final
Housing Element document, & CEQA in accordance with
state law.
18
1.5 Closing Processes Future 1/31/24 3/31/24 Housing Element to be completed by 12/31/23.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Planning
Commission
$1,070,000.00 $1,069,248.00 $644,293.31 $424,954.69 5/3/23 Community
Development
11. RHNA Related General Plan Updates and Rezoning (Housing Element)
Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and
jobs-housing ratio and statistics. Identify Priority Housing sites, update Housing Element and complete rezoning by Sept. 2023.
Housing
ATTACHMENT B - DESK ITEM
13
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 8/1/22 Researched existing student summer internship program
in other cities.
100
1.3 Planning Phase Complete 7/1/22 11/1/22 Mayor's summer internship pilot program began Summer
2022. A report summarizing this program was presented
to Council Nov. 1st and a subcommittee was formed.
100
1.4 Design Phase In Progress 12/1/22 4/4/23 The City Council did not prioritize this item for the FY
2023-25 City Work Program. This item was concluded
and the funds will be returning to the GF.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Teen
Commission
$15,000.00 $15,000.00 $0.00 $15,000.00 5/5/23 Administrative
Services
11. Student Internship Program
Implement a trial student summer internship program with the City of Cupertino. Internships will be project-focused, with participating
City departments asked to identify a specific project or projects that a student intern can undertake.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
14
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 9/30/22 Researched 5G ordinance regulations in other cities.100
1.3 Planning Phase In Progress 4/1/23 12/1/23 Staff is finalizing a municipal code update based on input from City
Council at the 12/6/22 CC meeting. This update will govern the
installation of wireless small cell facilities within the Public Right of
Way. This will go to Council by the end of 2023.
15
1.4 Design Phase Future 7/1/23 12/1/23 0
1.5 Execution Phase Future 10/1/23 12/4/23 0
1.6 Closing Processes Future 1/1/24 2/14/24 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium N/A $0.00 $0.00 $0.00 $0.00 5/5/23 Public Works
13. 5G Ordinance
Adopt regulations based on aesthetics.
Quality of Life
ATTACHMENT B - DESK ITEM
15
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 7/31/22 Researched other online stores for other cities including
merchandise, vendors, and fulfillment partners.
100
1.3 Outreach Complete 7/31/22 3/31/23 Promoted the store via various marketing channels to our
residents, businesses, and visitors once it has become public.
100
1.4 Planning Phase Complete 9/1/22 3/31/23 Staff from various departments collaborated to select a website
platform, merchandise, marketing consultant, etc.
100
1.5 Procurement Complete 11/1/22 3/31/23 Staff has received inventory and placed them on the website for
sale.
100
1.6 Design Phase Complete 11/1/22 12/5/22 Staff has finalized website design and has uploaded information,
data, and images for website launch.
100
1.7 Execution Phase Complete 12/1/22 5/31/23 Staff launched website in February 100
1.8 Closing Processes Complete 5/1/23 6/30/23 Staff recommends sunsetting the store by June 30 due to
lukewarm interest and less than ideal sales.
100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Arts and
Culture
Commission
$150,000.00 $145,000.00 $21,176.26 $123,823.74 5/8/23 City Manager's
Office
14. Cupertino Store Implementation
Implement the Cupertino Store plan. For the 2022-2023 FY, the Cupertino store will be online only. Staff will present a plan to the Council
on item selection and art design selection.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
16
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 6/3/19 10/2/19 Reviewed existing documentation and objective standards.100
1.3 Outreach Complete 6/3/19 6/3/19 Seven meetings held with Planning Commission and two
meetings held with City Council in 2019 to collect comments from
public, commissioners and councilmembers. City Council
delegated prioritization to City Manager.
100
1.4 Planning Phase Complete 6/3/19 6/5/19 Met approximately 15 times between Oct 2019 and Sept 2020 to
prioritize and discuss each suggestion made and determine next
steps.
100
1.5 Procurement Complete 9/1/20 9/21/21 Council adopted general plan and zoning code objective
standards for Vallco in August and September 2019. Council
adopted zoning code objective standards for P zoning and
parkland dedications in Dec 2019. Third Round of amendments
presented Spring 2021.
100
1.6 Execution Phase Complete 6/3/19 4/4/23 Presented third round of amendments to Council in October 2021.
Evaluating amendments related to Housing Element.
100
1.7 Closing Processes In Progress 4/4/23 4/4/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item was concluded and unused funds were
allocated to fund the Housing Element.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Planning
Commission
$500,000.00 $500,000.00 $224,199.00 $275,801.00 5/5/23 Community
Development
14. Review and Update General Plan (GP) and Municipal Code
1. Amend GP & MC & zoning code to provide objective standards as identified in 2019/2020 evaluation. 2.Re-evaluate the Heart of the
City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards.
Quality of Life
ATTACHMENT B - DESK ITEM
17
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Procurement Complete 7/1/22 12/16/22 Selected a contractor to develop and post the senior survey, and
analyze survey results. Staff is reviewing agreement terms for
the contract
100
1.3 Research Complete 7/1/22 10/14/22 Continued analyzing what the City is alread working on for
previously identified focus items
100
1.4 Outreach Complete 1/24/23 4/25/23 Drafted outreach survey questions and have Senior Advisory
Council review. Survey was posted and shared with applicable
Commissions to assist with community outreach and mailed to
households
100
1.5 Planning Phase In Progress 4/25/23 6/20/23 Analyze senior survey results and develop plan to address
senior needs. Present summary of results to Senior Advisory
Council and post on City webpage
5
1.6 Closing Processes Future 6/2/23 6/30/24 Initiate and perform marketing of existing resources to seniors
based on survey results and feedback received from
Commissions. The City Council continued this item to the FY 23-
25 City Work Program.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Parks and
Recreation
Commission
$69,000.00 $34,000.00 $31,728.95 $2,271.05 5/8/23 Parks and
Recreation
14. Senior Strategy
Address the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources,
housing, food supply, transportation, and mental and physical health and wellbeing.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
18
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/4/22 11/15/22 Staff has concluded researching best practices for engagement
in other cities.
100
1.3 Outreach In Progress 3/2/23 4/4/23 0
1.4 Planning Phase In Progress 4/4/23 4/4/23 0
1.5 Execution Phase In Progress 4/4/23 4/4/23 0
1.6 Closing Processes In Progress 4/4/23 4/4/23 The City Council did not prioritize this item for the FY 2023-25
City Work Program. This item was concluded and unused funds
will be returning to the GF.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Extra Large N/A $30,000.00 $30,000.00 $0.00 $30,000.00 5/8/23 City Manager's
Office
17. Integrated Plan for Community Engagement
Create Integrated Plan and Database for Community Engagement, which will include all possible outreach channels, traditional media,
newspaper, social media and influencers, community leaders, community groups, HOAs, Chamber and other business groups etc.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
19
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 9/7/20 2/1/21 Preliminary research into IoT technologies, their use at other cities,
develop/publish RFI has been completed.
100
1.3 Planning Phase Complete 2/8/21 3/24/21 Development of scope of work, project charter, risk register and
project plan has been completed.
100
1.4 Procurement Complete 2/8/21 1/3/22 Procurement process along with reciept of pollution map has
occurred. Stationary Air Quality and Noise vendor selected and
contract complete. Procurement Process Complete
100
1.5 Execution Phase Complete 4/1/21 9/16/22 Site Review for Stationary Sensors early January. Sensors installed
in March and will be monitored for the next 6 months.
100
1.6 Closing Processes Complete 9/19/22 1/12/23 Close out project.100
Details
Project Size Commission Estimated
Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Technology
Information and
Communications
Commission
$62,500.00 $62,500.00 $62,500.00 $0.00 5/5/23 Innovation
Technology
18. Pilot - Lehigh and Stevens Creek Noise and Pollution Monitoring
Utilize IOT sensors to measure noise, particulate, and pollution levels at Lehigh and Stevens Creek Quarry.
Quality of Life
ATTACHMENT B - DESK ITEM
20
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 10/5/22 2/15/23 Research building code requirements and bike rack and installation
requirements
100
1.3 Outreach Complete 10/19/22 2/15/23 Gathering feedback from Bicycle Pedestrian Commission on
strategies for approaching businesses and locating bike racks in
commercial areas.
100
1.4 Planning Phase Complete 10/5/22 4/19/23 Developing bike rack location list 100
1.5 Procurement Future 5/31/23 8/2/23 Will hire contractor to install bike racks 0
1.6 Design Phase Future 5/31/23 7/11/23 Will design specification for bike rack installation 0
1.7 Execution Phase Future 7/11/23 10/6/23 Install bike racks and develop recommendations for building code
changes
0
1.8 Closing Processes Future 10/6/23 10/6/23 Project will be complete once bike racks are installed and
recommendations are reviewed.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Bicycle
Pedestrian
Commission
$50,000.00 $50,000.00 $0.00 $50,000.00 5/5/23 Public Works
19. Bicycle Facilities.
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
ATTACHMENT B - DESK ITEM
21
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 11/2/20 3/1/22 Researched Legal and other requirements if system is leased, sold
or City Operated in the future.
100
1.3 Planning Phase In Progress 9/21/21 8/6/24 In July 2021, Council directed staff to proceed with an RFP for a
new long-term lease. Was brought back for Council consideration
in November 2021. RFP issued on 12/14/21. RFP process was
cancelled on 3/3/22 and current lease was extended for 2 years.
35
1.4 Closing Processes Future 10/1/23 8/6/24 The City will be issuing a Request for Proposal during the Fall of
2023 to procure a company for continued operation of the
Municipal Water System.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium N/A $150,000.00 $181,500.00 $151,632.00 $29,868.00 5/5/23 Public Works
19. Municipal Water System
To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water
Company in November 2022.
Sustainability and Fiscal Strategy
ATTACHMENT B - DESK ITEM
22
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 6/15/21 7/20/21 Compiled data from past work and existing conditions at this site 100
1.3 Planning Phase Complete 6/15/21 10/15/21 Engaged consultants for study of two options and developed
scope for each
100
1.4 Procurement Complete 10/18/21 11/15/21 Executed a contract with the consultant(s) for the golf course
feasibility study to include an updated scope of work.
100
1.5 Execution Phase Complete 10/20/21 11/21/22 Consultants assessed two options (minor golf course
improvements and “return to habitat”) and financial impacts for
each. The reports were shared with the community in May-July
2022 via in-person and online surveys and meetings. The results
were presented
100
1.6 Outreach Complete 10/20/21 11/1/22 Conducted online survey, in-person and virtual community
outreach efforts.
100
1.7 Closing Processes Complete 1/17/23 2/21/23 Future updates for this item can be found at the CIP Dashboard
at cupertino.org/cip
100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Parks and
Recreation
Commission
$100,000.00 $76,400.00 $99,729.32 ($23,329.32)5/5/23 Parks and
Recreation
21. Blackberry Farm Golf Course Needs Assessment
Determine short-term and long-term improvements to the golf course and amenities
Quality of Life
ATTACHMENT B - DESK ITEM
23
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 3/1/20 3/30/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item was concluded and unused funds will be
returning to the GF.
100
1.3 Planning Phase In Progress 3/1/22 3/30/23 0
1.4 Design Phase In Progress 2/1/23 3/30/23 0
1.5 Execution Phase In Progress 1/30/23 6/30/23 0
1.6 Closing Processes Future 6/30/23 6/30/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Planning
Commission
$10,000.00 $10,000.00 $0.00 $10,000.00 5/5/23 Community
Development
21. Development Accountability
Analyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation of
development agreements and conditions of approval. Review and establish accountability in the project approval process.
Quality of Life
ATTACHMENT B - DESK ITEM
24
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 10/1/22 4/15/23 Benchmarking research and conversations with peer jurisdictions.60
1.3 Outreach In Progress 3/1/23 6/1/23 Will develop and deliver outreach campaign in Spring 2023.10
1.4 Planning Phase In Progress 11/1/22 3/31/23 Project planning and scheduling underway.15
1.5 Procurement In Progress 1/3/23 2/3/23 Will search for and select consuldant early 2023.29
1.6 Execution Phase In Progress 4/1/23 6/30/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item will continue as part of the Climate Action
Plan operations.
0
1.7 Closing Processes Future 6/1/23 6/30/23 Council will consider and adopt final policy.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Sustainability
Commission
$50,000.00 $50,000.00 $0.00 $50,000.00 5/9/23 City Manager's
Office
21. Electrification Study
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's
buildings and transportation systems.
Sustainability and Fiscal Strategy
ATTACHMENT B - DESK ITEM
25
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Procurement Complete 10/9/20 4/6/21 RFP sent out in Oct 2020. Proposals evaluated and RRM Design
Group was selected to develop Objective Design Standards for
multi-family residential and mixed-use properties.
100
1.3 Outreach In Progress 6/1/21 11/30/23 Outreach plan under development.15
1.4 Execution Phase In Progress 6/1/21 11/30/23 The project had been on hold due to work on the Housing Element.
Presently, there is a working draft document that will need to be
completed concurrently with the Housing Element’s adoption in
January 2024.
50
1.5 Closing Processes Future 11/30/23 3/18/25 Finalize Documents for Posting on Website.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Planning
Commission
$240,000.00 $240,000.00 $196,197.22 $43,802.78 5/5/23 Community
Development
21. Residential and Mixed Use Residential Design Standards
Create objective design standards for residential and mixed-use residential projects, including ensuring adequate buffers from
neighboring low-density residential development.
Quality of Life
ATTACHMENT B - DESK ITEM
26
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 3/1/23 4/4/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item was concluded and unused funds will be
returning to the GF.
0
1.3 Outreach In Progress 4/4/23 4/4/23 0
1.4 Closing Processes In Progress 4/4/23 4/4/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Library
Commission
$12,000.00 $12,000.00 $0.00 $12,000.00 5/8/23 City Manager's
Office
25. Community Engagement on Alternative Transportation and Parking
Educate and encourage resident use of alternative transportation to the Library. Install signage to point to overflow parking at Eaton
Elementary school.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
27
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/1/22 6/30/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item was concluded.
0
1.3 Outreach In Progress 8/1/22 6/30/23 0
1.4 Planning Phase In Progress 9/1/22 6/30/23 0
1.6 Design Phase In Progress 12/1/22 6/30/23 0
1.5 Procurement In Progress 10/1/22 6/30/23 0
1.7 Execution Phase In Progress 3/1/23 6/30/23 0
1.8 Closing Processes Future 6/1/23 6/30/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Economic
Development
Committee
$40,000.00 $0.00 $0.00 $0.00 5/8/23 City Manager's
Office
25. Visitor Center
Develop an online visitor center/guide so that visitors to Cupertino know where to go. Ideally a (digital) map to identify locations to visit or
for photo ops to post on social media.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
28
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/1/22 5/15/23 Looking into other city and organization RFPs 50
1.3 Procurement In Progress 5/15/23 7/11/23 Will develop RFP in 2023.0
1.4 Execution Phase Future 6/1/23 6/1/24 Will analyze tax measures and evaluate after Council direction.0
1.5 Closing Processes Future 6/1/24 7/1/24 Adopted measure will be placed on 2024 ballot.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium N/A $50,000.00 $50,000.00 $0.00 $50,000.00 5/5/23 Administrative
Services
27. Analyze Potential Revenue Measures
Analyze potential revenue measures, such as transient occupancy tax, sales tax, property tax, and utility users tax, to address possible
future financing challenges.
Sustainability and Fiscal Strategy
ATTACHMENT B - DESK ITEM
29
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Outreach Complete 11/2/22 11/2/22 Presented to Library Commissions previous completed events
which included Artist Awards, Library Art Wall, Recology Exhibit,
Coming Out Exhibit, Herstory 2
100
1.3 Planning Complete 1/1/23 1/31/23 Worked with Arts and Culture Commission to update the artist
awards displayed at the Library
100
1.4 Execution Phase Complete 2/1/23 2/28/23 Updated artist display awards at the Library 100
1.5 Planning Complete 3/1/23 3/31/23 Partnered with Cupertino Poet Laureate to establish event calendar
for FY2023-2024
100
1.6 Execution Phase Complete 4/22/23 4/30/23 Hosted events to celebrate National Poetry Month 100
1.7 Closing Processes Complete 5/3/23 5/3/23 Provided annual update to Library Commission 100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Small Library
Commission
$10,000.00 $10,000.00 $0.00 $10,000.00 5/4/23 Parks and
Recreation
27. Artwork at the Library, Exhibits, Poetry and Art Day
Collaborate with groups such as the Arts and Culture Commission and Cupertino Poet Laureate to display artwork, including exhibits, at
the Library.
Quality of Life
ATTACHMENT B - DESK ITEM
30
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 2/1/23 4/4/23 This item has concluded as it has been addressed by State law
and is obsolete.
100
1.3 Planning Phase In Progress 4/5/23 5/2/23 0
1.4 Execution Phase In Progress 5/3/23 6/2/23 0
1.5 Closing Processes Future 6/5/23 6/14/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Small N/A $15,000.00 $15,000.00 $0.00 $15,000.00 5/5/23 Innovation
Technology
27. Hybrid Meeting for City Council and Commission Meetings
Develop policy and infrastrcture to allow hybrid meetings for both City Council, Commission meetings and future community workshops.
This allows seniors, caretakers, parents with young children to participate and speak.
Innovation Technology
ATTACHMENT B - DESK ITEM
31
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 11/10/22 2/9/23 Collected data and meeting with school staff 100
1.3 Outreach In Progress 11/10/22 5/17/23 Held a total of three community meetings and preparing to present
to the Bike Ped Commission in May.
75
1.4 Planning Phase In Progress 1/19/23 5/17/23 Develop alternatives 20
1.5 Design Phase Future 5/17/23 6/20/23 Final memo summarizing alternative development process 0
1.6 Closing Processes Future 6/20/23 6/20/23 Present alternatives to City Council in May 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Bicycle
Pedestrian
Commission
$40,000.00 $40,000.00 $40,000.00 $0.00 5/5/23 Public Works
27. Lawson Middle School Bikeway
Retain consultant to prepare feasibility study which will evaluate alternatives that provide a separated bike path for students riding to
Lawson Middle School. Feasibility cost will be $40,000.
Transportation
ATTACHMENT B - DESK ITEM
32
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 8/3/22 12/7/22 TIC Subcommitte established. Peformed research on event type
and possbile speakers
100
1.3 Outreach In Progress 12/19/22 5/30/23 The City's TIC Commission has handpicked three distinguished
speakers from the cybersecurity industry to deliver an hour-long
presentation followed by a Q&A session, aimed at providing
valuable insights to Cupertino constituents.
71
1.4 Planning Phase Complete 12/8/22 12/14/22 This informative event is scheduled to take place before the end of
the current fiscal year.
100
1.5 Execution Phase In Progress 1/5/23 5/31/23 Project in progress. Kick-off Meeting held 50
1.6 Closing Processes Future 6/30/23 6/30/23 On Schedule 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Small Technology
Information and
Communications
Commission
$7,500.00 $7,500.00 $0.00 $7,500.00 5/5/23 Innovation
Technology
31. Cybersecurity Public Education
Provide education on cybersecurity to City residents, guests and businesses.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
33
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 10/15/22 Reviewed FY 21-22 program 100
1.3 Planning Phase Complete 10/15/22 12/15/22 Evaluating FY 22-23 proposal in coordination with program
partners
100
1.4 Procurement Complete 12/15/22 1/12/23 Executed contract to initiate program 100
1.5 Execution Phase Complete 1/30/23 4/4/23 The City Council did not prioritize this item for the FY 2023-25
City Work Program. This item was concluded and unused funds
will be returning to the GF.
100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Housing
Commission
$25,000.00 $25,000.00 $0.00 $25,000.00 5/5/23 Community
Development
31. Housing Program for De Anza College Students
Continue participation in De Anza College’s student housing assistance program.
Housing
ATTACHMENT B - DESK ITEM
34
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/15/22 4/4/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item was concluded and unused funds will be
returning to the GF.
0
1.3 Outreach In Progress 3/1/23 4/4/23 0
1.4 Design Phase In Progress 4/4/23 4/4/23 0
1.5 Execution Phase In Progress 4/4/23 4/4/23 0
1.6 Closing Processes In Progress 4/4/23 4/4/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Public Safety
Commission
$12,000.00 $12,000.00 $0.00 $12,000.00 5/8/23 City Manager's
Office
31. Safe Gun Storage Ordinance
Research best practices for safe gun storage from neighboring jurisdictions. Adopt safe gun storage ordinance to increase public safety
for residents.
Quality of Life
ATTACHMENT B - DESK ITEM
35
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 10/29/19 11/20/21 Compiled research on various shuttle options, conducted
community surveys, spoke with West Sacramento staff and other
Via jurisdictions, met with several transit vendors.
100
1.3 Outreach Complete 10/29/19 11/30/21 Conducted numerous pop-up events, including at Senior Center,
library, and other locations citywide.
100
1.4 Planning Phase Complete 10/29/19 11/30/21 Continued outreach to likely riders and locations of interest,
Caltrain, De Anza college, etc.
100
1.6 Design Phase Complete 10/29/19 11/20/21 Pilot designed.100
1.5 Procurement Complete 10/29/19 11/30/21 Met with various vendors including MV transportation, Altrans,
chariot, etc.
100
1.7 Execution Phase In Progress 10/29/19 6/30/23 Funded in part by a generous grant from the California State
Transportation Agency (CalSTA), Cupertino has partnered with the
City of Santa Clara to provide an EV ride share program for both
communities. This expansion is anticipated in summer 2023.
20
1.8 Closing Processes Future 6/30/23 6/30/23 This pilot program will be ending with the rollout of the EV shuttle
expansion into the City of Santa Clara.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large N/A $1,750,000.00 $1,950,000.00 $1,949,999.74 $0.26 5/5/23 Public Works
31. Shuttle Bus Pilot Program Implementation
Community shuttle bus 18-month pilot program to increase connectivity throughout the City, nearby medical locations, and Caltrain in
Sunnyvale. Explore complimentary opportunities to expand into other cities.
Transportation
ATTACHMENT B - DESK ITEM
36
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/1/22 4/4/23 The City Council did not prioritize this item for the FY 2023-25 City
Work Program. This item was concluded.
0
1.3 Outreach In Progress 7/1/22 4/4/23 0
1.4 Planning Phase In Progress 7/1/22 4/4/23 0
1.6 Design Phase In Progress 7/1/22 4/4/23 0
1.5 Procurement In Progress 7/1/22 4/4/23 0
1.7 Execution Phase In Progress 7/1/22 4/4/23 0
1.8 Closing Processes In Progress 7/1/22 4/4/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Economic
Development
Committee
$0.00 $0.00 $0.00 $0.00 5/8/23 City Manager's
Office
35. Youth Who Work
Encourage more youth and young adults in schools to work and also help small businesses to reduce the burden caused higher
minimum wages. For example, the City could provide $2/hour to compensate local small businesses.
Quality of Life
ATTACHMENT B - DESK ITEM
37
Power BI Desktop
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 11/30/22 Staff researched intergenerational program ideas and evaluated
benefits. Information was presented to the Teen Commission,
Parks & Recreation Commission, and Senior Advisory Council
100
1.3 Outreach Complete 11/28/22 2/2/23 Outreach to youth volunteer groups and the school district
regarding volunteer work
100
1.4 Planning Phase Complete 12/5/22 1/6/23 Staff developed implementation strategy for intergenerational
engagement program
100
1.5 Outreach In Progress 1/17/23 6/23/23 Information about intergenerational events will be posted on social
media, schools, on the City's Spring Recreation Guide and
newsletter
65
1.6 Execution Phase In Progress 1/23/23 6/23/23 Staff to prepare and hold intergenerational events. Staff held the
Intergenerational Mixer on 3/13/23.
59
1.7 Closing Processes Future 6/1/23 6/30/23 Continue developing and offer on-going programs at the Senior
Center
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Teen
Commission
$20,000.00 $20,000.00 $1,822.64 $18,177.36 5/9/23 Parks and
Recreation
35. Intergenerational Engagement
Many seniors have a wealth of lifelong experiences. Many teens do not have grandparents nearby. Activities cross generations could
benefit both. Schools could engage seniors in the community to attend school open house or serve as volunteers.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
38
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 2/24/23 Staff are researching best practices in other jurisdictions and
analyzing organizational benefits of use
100
1.3 Outreach In Progress 2/27/23 5/30/23 Staff will conduct outreach to include public meetings, surveying
and engagement with the Public Safety Commission
15
1.4 Planning Phase In Progress 12/15/22 5/30/23 Staff will develop project charter, scope and communication plan 15
1.6 Design Phase Future 5/30/23 6/30/23 Program draft will be developed based on results of research and
outreach
0
1.5 Procurement Future 5/30/23 6/28/23 Request and evaluate proposals, select vendor and finalize
contract
0
1.7 Execution Phase Future 6/1/23 6/30/23 License plate leader program will be presented to City Council 0
1.8 Closing Processes Future 6/30/23 7/10/23 The City Council continued this item to the FY 23-25 City Work
Program as part of the Public Safety Initiative project.
0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Public Safety
Commission
$60,000.00 $60,000.00 $0.00 $60,000.00 5/5/23 City Manager's
Office
35. License Plate Readers
Conduct research, engage in outreach, identify location for placement and estimate cost of implementing an Automated License Plate
Reader (ALPR) system in Cupertino.
Quality of Life
ATTACHMENT B - DESK ITEM
39
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 5/13/20 12/30/22 Conducting research on surrounding jurisdictions 75
1.3 Planning Phase In Progress 12/1/20 4/4/23 The City Council did not prioritize this item for the FY 2023-25
City Work Program. This item was concluded and unused funds
will be returning to the GF.
43
1.4 Execution Phase In Progress 4/4/23 4/4/23 0
1.5 Closing Processes In Progress 4/4/23 4/4/23 0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Small Planning
Commission
$25,000.00 $25,000.00 $0.00 $25,000.00 5/5/23 Community
Development
35. Sign Ordinance Update
Update existing provisions, particularly in the temporary sign regulations.
Quality of Life
ATTACHMENT B - DESK ITEM
40
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 9/1/20 11/19/20 Research of current scope and scope in other cities complete.100
1.3 Outreach Complete 11/19/20 4/30/21 Presented research results to Environmental Review Committee
(ERC) on 4/16/21.
100
1.4 Execution Phase Complete 4/16/21 3/7/23 On 1/25 the City Council voted to dissolve the Environmental
Review Committee. The second reading of the ordinance was
approved by Council on 3/7/2023.
100
1.5 Closing Processes Complete 3/7/23 4/30/23 Project has concluded.100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Small Environmental
Review
Committee
$0.00 $0.00 $0.00 $0.00 5/9/23 City Manager's
Office
Consider New Commissions and Committees - Review Environmental Review
Committee
Review the scope of the ERC.
Public Engagement and Transparency
ATTACHMENT B - DESK ITEM
41
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/7/20 12/15/20 Research existing documentation and processes of other
jurisdictions.
100
1.3 Outreach Complete 7/7/20 11/5/20 Council Study Session on 7/7/2020 100
1.4 Execution Phase Complete 10/1/20 5/12/21 Prepared materials for hearings 100
1.5 Closing Processes In Progress 12/8/20 6/30/23 PC hearing on 1/12/21 with recommendation presented to
Council on 2/2/21. Went back to Council on 8/17/21. Project
pending Housing Element completion.
75
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Small Planning
Commission
$6,500.00 $6,500.00 $1,145.00 $5,355.00 2/27/23 Community
Development
General Plan Authorization Process
Evaluate the existing City Council authorization process for General Plan Amendment projects.
Quality of Life
ATTACHMENT B - DESK ITEM
42
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.2 Research In Progress 10/11/21 1/30/23 Staff to continue research on the affects of pandemic on retail.77
1.3 Outreach In Progress 11/1/21 1/30/23 Gather data on market strenghts and trends.75
1.4 Planning Phase In Progress 2/11/22 3/30/23 Coordinating with Retail Consultant to finalize research materials
for Council study session.
70
1.5 Execution Phase In Progress 4/1/23 6/30/23 This item will continue as part of operations.0
1.6 Closing Processes Future 6/30/23 6/30/23 This item will continue as part of operations.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Planning
Commission
$50,000.00 $50,000.00 $15,000.00 $35,000.00 5/9/23 City Manager's
Office
Study Session on Regulating Diversified Retail Use
Identify ways to encourage retail diversity and vital services, find creative solutions to retenant vacant spaces and to attract independent
operators. Evaluate pros and cons of Retail Formula Ordinances in other cities.
Quality of Life
ATTACHMENT B - DESK ITEM
43
Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.3 Research Complete 7/1/21 8/25/21 Established the scope and desired result of the report 100
1.5 Design Phase In Progress 12/1/21 8/2/23 Prepared, reviewed, and finalized the assessment report 23
1.4 Procurement Complete 8/26/21 11/30/21 Selected consultant and executed agreement 100
1.6 Closing Processes In Progress 8/2/22 12/30/23 Council approved the implementation of the findings as a project
in the FY 22-23 CIP. Report was presented to Council in
September 2022, and Council requested additional information.
Return to Council with update planned for end of 2023.
20
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium N/A $50,000.00 $50,000.00 $15,690.00 $34,310.00 5/9/23 Public Works
City Light Transition Assessment
Assess the costs, benefits, and opportunities of transitioning the City's streetlight infrastructure, and other City operated lights, from
induction to LED fixtures. LEDs would allow lights to be turned down and the assessment will evaluate the efficacy
Sustainability and Fiscal Strategy
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Power BI Desktop
Updates
#Task Status Task Start Task End Update % Completed
1.5 Research Complete 7/1/21 8/31/21 Compiled requested modifications and verify legal standing and
how other Cities handle the issue.
100
1.6 Planning Phase Complete 11/1/21 11/29/21 Put together modified regulations and City Ordinance 100
1.7 Execution Phase In Progress 11/30/21 12/30/23 Present regulations and ordinance to City Council for approval by
end of 2023
35
1.8 Closing Processes In Progress 5/2/23 12/30/23 Complete Second Reading of ordinance and close project.0
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Technology
Information and
Communications
Commission
$250,000.00 $250,000.00 $0.00 $250,000.00 5/9/23 Public Works
Revisit 5G. Including but not limited to, recording, responding to complaints,
transparency on existing applications
Council review existing 5G policy and make alterations as they deem fit. Suggested areas to explore: 1)Spacing between small cell sites
and 2) study the City's ability to mandate multi-tenant small cells. Staff is to record all resident concerns on a Resident Concern Record.
Staff is to add a street image for the 5G cell location and fill out the questionnaire 2. Staff is to meet with the cell providers monthly or as
needed based on additional resident concerns and give the cell provider the sum total of Resident Concern Records and then report
back to City Council. Staff is to continue to update the City Managers spreadsheet of updated status for nearby cities 5G cells in
residential areas.
Quality of Life
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