HomeMy WebLinkAboutCC 05-02-2023 Item No. 12. New Landfill Agreement_Staff PresentationCupertino City Council Meeting
May 2, 2023
New Landfill Agreement
CC 05-02-2023 Item No. 12
For Removal and Management of Garbage &
Recyclables, Cupertino has two agreements:
•A franchise agreement with Recology to collect all the
streams of materials (garbage, recyclables, organics) as well
as construction & demolition (C&D) debris.
•An agreement with Republic Services to dispose of garbage
and to process and dispose of C&D debris.
Background: Material Collection and Disposal
The agreement with Recology includes collection and
processing of the recyclables and organics:
•After collection, through sub-agreements arranged by
Recology:
•Material in green carts/bins is taken to be processed
into compost at two Recology facilities
•Material in blue carts/bins is taken to be processed for
sale on the recyclables market at GreenWaste in San
Jose
Background: Recology handles the blue & green
cart materials
•Material in gray carts/bins and in debris boxes is collected by
Recology and taken directly to Newby Island Landfill under
an agreement between the City of Cupertino and Republic
Services.
•Garbage is disposed directly into the landfill
•C&D debris is sorted before disposal
•This agreement ends in November 2023 with a 2-year
extension to November 2025.
•The City needs a new agreement for disposal of trash and
processing of C&D debris.
Today’s Focus: Disposal of Garbage and C&D Debris
Currently: garbage and debris boxes
•Facilities that process C&D debris
boxes vary on sorting technology
and diversion rates.
•The City is interested in exploring
options for high rates of material
recovery from this debris.
Options for the next agreement(s): C&D
Garbage –not recyclable
•Garbage could be sent
to a Material Recovery
Facility (MRF) that would
divert 1/3 or 1/2 (or
more) to be composted
or recycled.
•MRFing would
accomplish CAP action
item W 1.2 and would
help keep organics out
of the landfill.
Options for the next agreement(s): MRFing
Processing Garbage: Impact to Ratepayers
•Processing garbage instead of
disposing it directly to landfill
could cost single-family ratepayers
an extra estimated $5 -$8 per
month.
•From a 2020 survey:
•43.2% willing to pay more
•44.3% not willing
•12.4% not sure/didn’t answer
•We want to see all options available to Cupertino
•Proposers can respond to whichever services they can
provide:
•Landfill disposal
•C&D processing and disposal
•Garbage processing at a MRF
•RFP will allow for both public and private entities to respond
•We may end up with more than one agreement to get the
services determined to be best for Cupertino
Planned RFP:
Geography of
Nearby Options:
•Qualifications
•Technical approach
•Location and overall distance material will travel, including
after consolidation and transfer, if applicable
•Tonnage capacity currently and into the future
•Regulatory compliance
•Diversion capabilities and any relevant certifications
•Cost in relation to total value for the City’s goals
Proposal Considerations:
Preliminary Timeline:
•Issue RFP May/June
•Proposers develop responses (3 months)
•Staff/consultant evaluate proposals (3 months)
•Negotiation of agreements (early 2024)
•Council approval/award
•New services prior to November 2025
Benefits
•Consistent information provided to all parties at the same time
helps ensure proposers are treated fairly.
•Helps staff do its job with a single point of contact with proposers.
•Shields Councilmembers from requests.
•Reduces risk of a successful challenge to the process or to
contract award.
Communications Best Practices:
Recommended Action:
•Confirm previous Council direction provided in
the Climate Action Plan (CAP) and Zero Waste
policy by having staff evaluate RFP proposals
with an emphasis on increasing recovery and
diversion of usable materials from landfills.
•Return to Council with recommendations
informed by that guidance.
Questions