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AHC 2002 - 2008 HOUSING COMMISSION MINUTES 2002-2008 1 of 3 ® MINUTES OF THE MEETING OF ® THE CUPERTINO HOUSING COMMISSION May 8,2008 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 9:15 a.m. by Chair Winnie Lee 2. ROLL CALL Present: Chair Winnie Lee, Sarah Hathaway-Feit,Nicole Maroko, Absent: Radha Kulkarni and Frances Seward Staff^present: Vera Gil, Senior Planner and Kelly Kline,Redevelopment/Economic Development Manager 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. February 14,2008 and March 13, 2008 Motion: Approve the minutes of the February 14 and March 13,2008 meetings with corrections Action: Approved 3-0, Motion made by Commissioner Hathaway Feit, seconded by Chair Lee. 6. UNFINISHED BUSINESS Teacher H,�nsing Survey Discussion Staff presented some preliminary survey results. The survey will formally close on May 15, 2008 and the final results presented at the June Housing Commission meeting. Initial results appear,good. with 114 individuals responding. Most of the responses appear to be from DeAnza College and Cupertino Union School district employees. As expected,the survey results show that the primary obstacle for the school districts and the City appears to be informing employees about the programs. The Commission and staff discussed ideas for outreach which included: placing brochures in the gift bags distributed at the new teacher orientation meetings,a press release at the beginning of the school year highlighting the programs and a City Channel public service announcement. Cleo Avenue Project Update Staff met with the Habitat for Humanity staff to discuss finalizing the site plan and the use permit application. It appears the agency will apply for the use permit in February 2009. Until then,they will concentrate on setting up neighborhood meetings and hiring a civil engineer to complete the plans. 7. NEW BUSINESS Work Plan for FY2008-09 Staff discussed with the Commission the idea of scheduling educational events for meetings for the 2008- 09 fiscal year. Staff distributed a list of ideas for future meetings. Ideas included tours of affordable developments in Cupertino and in neighboring cities, touring CDBG beneficiary projects, guest speaker on the Housing Element, teacher housing, etc. Housing Element: The City has interviewed two consultants to update the Housing Element. The consultant should be selected within the next two weeks. Staff expects this to be an exciting process with the Housing Commission being very active in the process. 8. COMMITTEE MEMBER REPORTS Chair Winnie Lee reported on the discussion from the last Mayor's meeting. 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 10:05 a.m. to regular meeting on June 12, 2008. SL MITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission . tTI`''E OF CANCELLATION CUPERTII' *') HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, April 10, 2008 at 9:00 a.m. was canceled due to lack of business. Dated: April 10, 2008. Vera.Gil, Senior Planner STATE OF Ct-,LIFORNIA ) COUNTY OF SANTA CLARA ) ss. AFFIDAVIT OF POSTING CITY OF CUPERTINO ) I, VERA GEL,being first duly sworn, depose and say: That on April 8, 2008, I caused the above Notice to be posted on the door of the City Hall Conference Room C located at Cupertino City Hall, i0300 Torre Avenue,Cupertino, California. I declare under penalty of perjury that the f6regoing is tr ie and correct. Dated this April 8, 2008 . a Gil Senior Planner MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE March 13,2008 t. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 9:05 a.m. by Chair Winnie Lee 2. ROLL CALL Present: Housing Commissioners Sarah Hathaway-Feit,Radha Kulkarni, Winnie Lee,Frances Seward; CDBG Steering Committee members Catherine Thaler and Thorisa Yap Absent: James Cai, Clare Malone Pritchard Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None it. APPROVAL OF MINUTES a. None 6. UNFINISHED BUSINESS None NEW BUSINESS Public hearing to consider use of third year pro ream(2008-09)Communily Development Block Grant (CDBG)funds. Staff explained that the City of Cupertino will receive a CDBG entitlement of approximately$390,980 for fiscal year 2008-09,plus a reallocation of$43,400 in projected program income. This is Cupertino's sixth year as an entitlement jurisdiction receiving the CDBG grant directly from HUD. Of the $390,980 entitlement Cupertino will receive, $86,876 may be used for administration of the program and fair housing services and $65,157 may be used to fund public service activities. Federal regulations do not allow the city to use more than 15%of the combined total of the entitlement and any projected program income($43,400)for public service activities. Federal regulations also prohibit the use of more than 20%of the entitlement plus projected program income to be used for administration of the grant. Included in d—e program administration category are fair housing activities.Public service activities must benefit very low and low-income households and include activities such as childcare,placement ® services, senior legal services, etc. The remainder of*he grant is available for activities such as the purchase of land for affordable housin rehabilitation of qualifying units, construction of affordable units and public improvements in low and MY very-low income neighborhoods. Staff received two applications for this pool of CDBG funds. The CDBG Steering Committee listened to presentations from all agencies present at the meeting and engaged in discussion regarding the funding of Maitri Transitional Housing. Motion: CDBG Steering Committee made the following recommendations to the City Council for funding Action: Approved 5-0, Motion made by Commissioner Hathaway Feit, seconded by Commissioner Seward. Agency Name request 2008/09 2007/08 2008/09 Human Total CDBG CDBG Affordable Service Allocation Realloention Housing Grants Fnnd Catholic Charities-Long Term Care Ombudsman $ 5,000.00 $ 3,187.00 $ 3,187.00 Community Technology Alliance $ 2,000.00 $ - $ 2,000.00 S 2,000.00 Emergency Housing Consortium—Emergency Shelter $ 4,000.00 $ - $ 3,987.00 $ 3,987.00 Outreach and Escort—Special Needs Transi :tatior. $ 7,120.00 $ 7,115.00 $ 7,115.00 Support Network for Battered Women—Domestic $ 5,000.00 $ 4,202 00 S 4,202.00 Violence Live Oak Adult Day Services—Senior Adult Day Care $ 15,456.00 $ 14,379.00 $ 14,379.00 Second Harvest Food Bank-Operation Brown Bag $ 7,500.00 $ 3,430.00 $ AAao.00 Senior Adults Legal Assistance—Legal Assistance $ 9,948.00 S 9,717.00 $ - $ 0.00 United Way 2-1-1 Santa Gars Co.Info.&Referral S 10,000.00 $ 2,000.00 $ 2,000.00 WVCS-Affordable Placement Program $ 65,000.00 $ 65,000.00 $ 65,000.00 WVCS—Comprehensive Assistance Program $ 54,023.00 $ 16,054.00 $ 17,601.00 S 33,655.00 WVCS-Rotating Shelter Program $ 25,000.00 $ 20,913.00 $ . $ 20,913.00 Subtotal S 210,047.00 $ 64,493.00 S - S 65,000.00 S 40,092.00 S 169,585.00 Construction/Acquisition/Rebab Habitat for Humanity-Cleo Avenue $ 250,932.00 S 160,948.00 $ 89,994.00 $ 250,932.00 Maitri-Transitional Housing $ 500,000.00 $ 53,199.00 S 246,801.00 S 300,000.00 Rebuilding Together Silicon Valley-Home repairs&Mod. $ 40,000.00 $ 40,000.00 $ 40,000.00 Subtotal S 790,932.00 S 254,147.00 S 246,901.00 S 89,984.09 S S 590,932.00 Program Administration: Administration $ 77,377.06 $ 77,377.06 Eden Council for(lope and Opportunity $ 9,850.00 $ 9,618.94 $ 8,618.94 Subtotal S 9,850.00 S 85,996.00 S - S - $ S 85,996.00 Consider mergima the CDBG Steering Committee and the Cupertino Housing Commission_ Staff discussed with both committees the possibility of merging to create one Housing Commission. members present agreed that it was a good idea and that staff should proceed. 7. COMMITTEE MEMBER REPORTS None 8. ANNOUNCEMENTS None 9. ADJOURNMENT Meeting adjourned at 10:45 a.m. to regular meeting on April 10, 2008. SUBMITTED BY: 4'/�a r J Vera Gil, Staff liaison to the Cupertino Housing Commission ® MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION February 14, 2008 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 9:05 a.m. by Chair Frances Seward 2. ROLL CALL Present: Housing Commissioners Saar Hathaway-Feit, Radha Kulkarni, Winnie Lee-.,id Frances Seward Staff present: Vera Gil, Senior Planner and Kelly Kline, 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None S. APPROVAL OF MINUTES a. November 15, 2007 Minutes Motion: Approve the minutes of the November 15. 2007 meeting ® Action: Approved 4-0, Motion made by Commissioner Hathaway Feit, seconded by Commissioner Lee. 6. UNFINISHED BUSINESS None NEW BUSINESS Selection of new Chair and Vice-Chair Iviotion: Nominated Winnie Lee to be Chair and Radha Kulkarni as Vice Chair Action: Approved 4-0, Motion made by Commissioner Hathaway Feit, seconded by Commissioner Seward. Update on Cleo RFP—Review Habitat for Humanity Rezoning The rezoning went to the Planning Commission on February 12, 2008. There were no objections to the rezoning and only the adjacent neighbor was present at the Planning Comission meeting. She was concerned that the city might try to access the Habitat property through her property. The Planning Commission is recommending approval to ..ne City Council. The Council will hear this item on April 15,2008. Teacher Housing Survey Staff presented a preliminary draft of the survey questions and asked the Commission for feedback. The Commission and staff agreed that it is a safe assumption that most teachers are willing to commute for the chance to work at a Cupertino school and that they would probably desire a shorter commute. The goal of the survey should be to find out why the teacher loan program is not attractive to teachers and has failed to generate interest. The survey should target all school district employees and not just teachers. 7. COMMITTEE MEMBER REPORTS None 8. ANNOUNCEMENTS None 9. ADJOURNMENT Meeting adjourned at 10:00 a.m. to the CDBG Steering Committee meeting on March 13, 2008. SUBMITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION December 13, 2007 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 9:14 a.m. by Chair Frances Seward 2. ROLL CALL Present: Chairperson Frances Seward,Housing Commissioners Winnie Lee and Sarah Hathaway Feit were present. Absent: None 3. WRITTEN COMMUNICATIONS A letter from Anisha Chikarmane regarding housing and overcrowding in schools was received. Community Development Director, Steve Piasecki has agreed to respond. 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES Minutes of November 15, 2007 Motion: Approve minutes of November 15,2007 Action: Approved 3-0,Motion made by Commissioner Lee, seconded by Commissioner Hathaway-Feit. 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Discussion of Teacber Housing Survey—Commissioner Lee Commissioner Lee discussed with the commission the possibility of conducting a teacher survey. Basic questions would be posed to thy;subjects such as"How many years have you worked for the school district?", etc. The goal is to determine how high a priority affordable housing is for the teachers. Commissioner Hathaway-Feit mentioned that the school district surveyed the teachers several years ago and perhaps we should review that survey. Commissioner Lee agreed to work on some survey questions and forward them via e- mail to the rest of the Commission for comments. 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 9:40 a.m. to regular meeting of the Cupertino Housing Commission on January 10,2008. TS MITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission ® MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION November 15, 2007 Y. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 9:vJ a.m. by Chair Frances Seward 2. ROLL CALL Present: Chairperson Frances Seward, Housing Commissioners Winnie Lee and Sarah Hathaway Feit were present. Absent: None 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. March 8, 2007 and May 10, 2007 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Update on Cleo Avenue RFP—Review Habitat for Humanity Proposal Staff presented the Commission with the proposal from Habitat for Humanity. The agency has proposed to construct four units on the Cleo Avenue site with the City providing the cost of the land plus $200,000. Habitat for Humanity is a sweat equity builder and the selected residents are expected to participate in the construction of their home. 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 10:05 a.m. to regular meeting of the Cupertino Housing Commission on December 13,2007. 7era ITTED BY: Gil, Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, October 11, 2007 at 9:00 a.m. was canceled due to lack of business. Dated: October 1 i 2007. -- �i , I Vera Gil, Senior Planner �I STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. AFFIDAVIT OF POSTING CITY OF CUPERTINO } 1, VERA GIL, being first duly sworn, depose and say: That on October 11, 2007, 1 caused the above Notice to be posted on the door of the City Hall Conference Room C located at Cupertino City Hall, 10300 Torre Avenue,Cupertino, California. I declare under penalty of perjury that the foregoing is true and correct. C Dated this October If, 2007 . Vera it Senior Planner NOTICE OF CANCELLATION CUPER TINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, September 13, 2007 at 9:00 a.m. was canceled due to lack of business. Dated: September 11, 2007. AA Vera Gil, or Planner STATE OF CALIFORNIA ) COUNTY OF SAN'TA CLARA )ss. AFFIDAVIT OF POSTING CITY OF CUPERTINO I, VERA GIL, being first duly sworn, depose and say: That on September 11, 2007, I caused the above Notice to be posted on the door of the City Hall Conference Room C located at Cupertino City Hall, 10300 Torre Avenue, Cupertino, California. I declare tinder penalty of perjury that the foregoing is true and correct. Dated this September 11, 2007. Vera Gi Senior Planner NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, July 12, 2007 at 9:00 a.m. was canceled due to lack of business. Dated: July 9, 2007. il, Senior Planner STATE OF C'ALIFORNJA ) COUNTY OF SANTA CLA:'ZA ss. AFFIDAVIT OF POSTING CITY OF CUPERTINO ) I, VERA GEL, being first duly sworn,depose and sa., : Tliat on July 9, 2007, I caused the above Notice to be posted on the door of the City Hall Conference Room C located at Cupertino City Hall, 10300 Torre Avenue, Cupertino, California. I declare under penalty of perjury that the foregoing is tru d correct. Dated this July 9, 2007. �/ / Vera i Senior Planner MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION May 10, 2007 t. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 9:30 a.m. by Chair Frances Seward 2. ROLL CALL Present: Chairperson Frances Seward, Housing Commissioners Sarah Hathaway Feit, Winnie Lee and Kim Mosleh were present. Also present was Planning Commissioner David Kaneda Absent: None 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. None ® 6. UNFINISHED BUSINESS Residential, Commercial,Office and Hotel Mitigation Fees. Staff gave a background report on how the meetings with the Chamber of Commerce have been going. At this time a resolution has not occurred and staff is considering calling a special meeting in June to discuss the Chamber proposal. 7. NEW BUSINESS None S. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 10:35 a.m. to regular meeting of the Cupertino Housing Commission on June 14,2007. SUB ITTED BY: Vera il, Staff liaison to the Cupertino Housing Commission A I NOVICE OF CANCELLATION CUPERTINO DOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, April 12, 2007 at 9:00 a.m. was canceled due to lack of business. Bated this 12th day of April, 2007 Ve Gil Senior Planner MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE Mvxch 8,2007 1. CALL TO ORDER The joint meeting of the Cupertino Housing Cor mnission and CDBG Steering Committee was called to order at 9:05 p.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present:Housing Commissioners Frances Seward,Richard Abdalah, Sarah Hathaway-Feit, Kim Mosleh, CDBG Steering Committee members Clare Malone and Catherine Thaler Absent: James Cai Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. None 6. UNFINISHED BUSINESS None NEW BUSINESS Election of Chair and Vice Chair Motion: Elect Frances Seward Chair and Winnie Lee Vice Chair of the Cupertino Housing Commission Action: Approved 4-0, Motion made by Commissioner Hathaway Feit, seconded by Commissioner Abdallah. Public hearing to consider use of third year program(2007-08)Community Development Block Grant(CDBG)funds. Staff explained that the City of Cupertino will receive a CDBG entitlement of approximately$397,635 for fiscal year 2007-08,plus a reallocation of$43,400 in projected program income. This is Cupertino's fifth year as an entitlement jurisdiction receiving the CDBG grant directly from HUD. ® Agencies receiving $0 funding were referred to the Human Service Grant Program for funding. 7. COMMITTEE MEMBER REPORTS None 8. ANNOUNCEMENTS None 9. ADJOURNMENT Meeting adjourned at 8:10 p.m. to regular meeting on April 12, 2007. SUBMITTED BY: &eraGil-, Staff liaison to the Cupertino Housing Commission MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE February 22, 2007 1. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 9:05 a.m. by Chair Frances Seward 2. ROLL CALL Present: Housing Commissioners Frances Seward, Richard Abdalah, Sarah Hathaway-Feit,Kim Mosleh Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. October 13, 2005 Approved 4-0,motion made by Commissioner Seward,2°d by Commissioner Hathaway-Feit. 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Discuss BMR In-Lieu fees and make a recommendation to the City Council The commission began to discuss establishing suitable fees for both the residential in-lieu fee and the office/commercial mitigation fee. Additional information was requested from Keyser Marston and Associates. The Commission is interested in reviewing an updated chart showing fees charged by neighboring cities. 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 9:50 a.m. to regular meeting on February 22,2007. SUBMITTED BY: 014 w-X-"Q Vera Gil, Staff liaison to the Cupertino Housing Commission MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE January 11, 2007 1. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 9:05 am. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners Frances Seward, Richard Abdalah, Sarah Hathaway-Feit,Kim Mosleh Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COIVINVIUNICATIONS None 5. APPROVAL OF MINUTES a. October 13,2005 Approved 4-0,motion made by Commissioner Seward,2nd by Commissioner Hathaway-Felt. 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Discuss BMR In-Lieu fees and make a recommendation to the City Council The commission began to discuss establishing suitable fees for both the residential in-lieu fee and the office/commercial mitigation fee. Additional information was requested from Keyser Marston and Associates. The Commission is interested in reviewing an updated chart showing fees charged by neighboring cities. 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 9:50 am.to regular meeting on February 22,2007. SUBMITTED BY: era Gil, Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, December 14, 2006, 9:00 a.m. was canceled due to lack of quorum. Dated this 14th day of December, 2006 ® Vera Gil Senior Planner NOTICE OF CANCELLATION CUP'ERTINO HOUSING COlVdMISSION NOTICE IS ]HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, November 9, 2906, 9:00 a.m. was canceled due to lack of quorum. Dated this 9th day of November, 1-006 Vera Gil Senior Planner NOTICE OF CANCELLATION CUPE TINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, September 14, 2006, 6:30 p.m. was canceled due to lack of business. Dated this 14th day of September, 2006 ® Vera Gil Senior Planner MINUTES OF REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION October 12, 2006 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 9:07 a.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners, Sarah Hathaway-Feit, Chi Hua Wei and Kim Mosleh were present. Absent: Frances Seward and Richard Abdalah 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. February 9, 2006 and March 9,2006 minutes Action: Approved 3-0, Motion made by Vice Chair Mosleh seconded by Commissioner Hathaway r eit 6. UNFINISHED BUSINESS None 7. NEW BUSINESS a. Request from Commissioner Wei to add a special needs households The Commission discusses whether they should add a point for special needs households. Several commissioners felt the best approach to meet the needs of special needs households was to construct 100%affordable developments where the rent levels could reach the extremely low income and support services could be provided for the clients. S. COMMITTEE MEMBER REPORTS Vice-Chair Kim Mosleh updated the commission on what the other city commissions have been working on for the past month. 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 10:02 a.m. to regular meeting of the Cupertino CDBG Steering Committee immediately following this meeting. S MITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION ION CUP'ER'TINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, August 10, 2006, 6:30 p.m. was canceled due to lack of business. Dated this 10th day of August, 2006 . � Vera Gil Senior Planner CUPEi�TINO NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION MEETING NOTICE IS HEREBY GIVEN that the special meeting of the Cupertino Housing Commission scheduled for Thursday, May 4th, will be cancelled for a lack of quorum. The next regular meeting will be Thursday, May 11, 2006. Dated this 2nd day of May 2006. /s/Beth Ebben (for)Vera Gil Senior Planner 408-777-3297 NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, April 20, 2006, 6:30 p.m. is canceled due to lack of business. Dated this 18th day of April, 2006 Seth Ebben ® for Vera Gil Senior Planner MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE March 9, 2006 1. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 6:35 p.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners, Richard Abdalah, Sarah Hatl&..away-Feit, Kim Mosleh, James Cai CDBG Steering Committee members Clare Malone and Catherine Thaler Absent: Frances Seward Staff present:Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. February 9,2006 Minutes Action: Approve Minutes Motion: Commissioner Hathaway-Feit 2°d: Commissioner Abdalah Vote: 3-0 in favor 6. UNFINISHED BUSINESS None NEW BUSINESS Public hearing to consider use of third year program (2006-07) Community Development Block Grant(CDBG) funds. Staff explained that the City of Cupertino will receive a CDBG entitlement of approximately$397,635 for fiscal year 2006-07,plus a reallocation of$18,000 in projected program income. This is Cupertino's fourth year as an entitlement jurisdiction receiving the CDBG grant directly from HUD. Of the $397,635 entitlement Cupertino will receive, $83,127 may be used for administration of the program and fair housing services and$62,345 may be used to fund public service activities. Federal regulations do not allow the city to use fi more dum 15%of the combined total of the entitlement and any projected program income($18,000)for public service activities. Federal regulations also prohibit the use of more than 20%of the entitlement plus projected program income to be used for administration of the grant. Included in the program administration category are fair housing activities. Public service activities muss: benefit very low and low-income households and include activities such as childcare,placement services,senior legal services,etc. The remainder of the grant is available for activities such as the purchase of land for affordable housing, rehabilitation of qualifying units, construction of affordable units and public improvements in low and very-low income neighborhoods. Staff received two applications for this pool of CDBG funds. After presentations from all the applicants the CDBG Steering Committee and the Housing Commission made the following recommendations to the City Council for funding: Motion: Approve recommendations below: Action: Approved 6-0, Motion made by Commissioner Hathaway Feit, seconded by Commissioner AbdallalL 2006-07 CDBG Allocation: Publi►:Service Grants: Catholic Charities-Long Term Care Ombudsman $0.00 CCS—Comprehensive Assistance Program $16,435.00 CCS-Rotating Shelter Program $21,409.00 Emergency Housing Consortium—Emergency Shelter $3,987.00 Live Oak Adult Day Services—Senior Adult Day Care $8,737.00 Outreach and Escort—Special Ards Transportation $0.00 Second Harvest Food Bank—Operation Brown Bag $0.00 Senior Adults Legal Assistance—Legal Assistance $9,948.00 Support Network for Battered Women—Domestic Violence $1,600.00 Construction/Acquisition/Retmb Unallocated $270,392.00 Frogram Administration: Administration $83,127.00 Mid-Peninsula Citizens for Fair Housing $8,823.00 200d-07,Wvrrl k Housdng Fawd Allocatdon: CCS-Affordable Placement Program $65.000.00 Agencies receiving$0 funding were referred to the Human Service Grant Program for funding. i 7. COMMITTEE MEMBER REPORTS None 8. ANNOUNCEMENTS None 9. ADJOURNMENT Meeting adjourned at 8:50 p.m. to regular meeting on April 13, 2006. SUBMITTED BY: L"-� Vera Gil, Staff liaison to the Cupertino Housing Commission MINUTES OF REGULAR MEETING OF THE CUPERTINO CDBG STEERING COMMITTEE February 9,2006 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at7:02 p.m. by Vice-Chair Kin Mosleh 2. ROLL CALL Present: CDBG Steering Committee members Richard Abdalah,Catherine Thaler, Clare Malone-Pritchard,John Westley, Sarah Hathaway-Feit,and Kim Mosleh were present. Absent: Frances Seward and James Cai 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5 APPROVAL OF MINUTES ® None 6. UNFINISHED BUSINESS None 7. NEW BUSINESS a. Review Consolidated Plan Process and Discuss Housing Needs for Cupertino Residents Consultant Diana Elrod of Elrod and Associates discussed what the Consolidated Plan process is and when the CDBG Steering Committee would review the draft. She presented the Committee with a needs assessment table and asked the Committee to review the needs and recommend any changes. b. Review Request from Rebuilding Together for Funding Staff presented an application from Rebuilding Together Silicon Valley for$15,000 to be used on minor home repairs for eligible Cupertino residents. Staff explained the rha City had previously awarded$20,000 to Economic and Social Opportunities for ,imilar project and that contract was not executed by the ESO. The grant to Retua;ding Together will fill a void in the City services. Action: Award Rebuilding Together$15,000 in CDBG funds for minor home ® repairs Motion: Sarah Hathaway-Feit, 2°d Rich Abdalah Vote: 5-0 in favor of motion 8. ADJOURNM ENT Meeting adjourned at 8:10 p.m. to regular meeting of the Cupertino CDBG Steering Committee on March 9, 2006. SUBMITTED BY: ra Gil, Staff liaison to the Cupertino Housing Commission MINUTES OF REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION January 12, 2006 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 6:32 p.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners Richard Abdalah, Sarah Hathaway-Feit,Frances Seward and Kim Mosleh were present. Absent: None 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None S. APPROVAL OF MINUTES a. None 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Request from School District to Amend the Boundary for the Teacher Housing Loan Program Discussed a letter which was received from Cupertino Union School District Superintendent Bill Bragg requesting modifications to the Teacher Housing program. Superintendent Bill Bragg explained tha*he was referring to the Below Market Rate program, which he considers a teacher housing program and not to the loan program. Staff explained that the BMR program is not a"teacher housing program.,but a program of general benefit to low and very-low income Cupertino residents. Staff explained that they did not want to program to become exclusive, especially since it was financed by developers with the understanding that it benefitted Cupertino residents that are of low and very-low income. Superintendent Bragg believes that the current requirements of the program are disruptive to his assigning of teachers. Current regulations require the BMR applicant to be working within the City limits at the time they are selected for the program. If a teacher has submitted an application and needs to be reassigned to a school outside the City limits,they sometimes refuse to be reassigned because they will lose the opportunity to purchase a BMR unit. The Housing Commission stated that since the agenda referenced an amendment to the Teacher Housing Program and not the BMR program,that the item be agendized for the next meeting and discussed at that time. 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 6:50 p.m. to regular;neeting of the Cupertino Housing Commission on February 9, 2006. SUBMITTED BY: PeraWi Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION CUPERTINO MOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, December 08, 2005, 6:30 p.m. was canceled due to lack of business. Dated this 8th day of December, 2005 I ® Vera Gil Senior Planner NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, November 1.0, 2005, 6:30 p.m. was canceled due to lack of business. Dated this I Oth day of November, 2005 ® Vera Gil Senior Planner ® MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION October 13,2005 t. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 6:30 p.m.by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Chairperson Mahesh Nihalani arrived at 6:45 p.m. Housing Commissioners Richard Abdalah,Frances Seward, and Kim Mosleh were present. Absent: Sarah Hathaway-Feit 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. August 11, 2005 and September 8, 2005 Action: Approved 3-0, Motion made by Commissioner Seward seconded by Commissioner Abdalah 6. UNFINISKED BUSINESS Toll Brothers Residential Review(Hewlett Packard Pronertv) The Housing Commission discussed the development and made comments about the housing development. Motion: The Cupertino Housing Commission recommends approval of the project only if the developer can meet the following BMR requirements: 1. The Cupertino Below Market Rate(BMR)Manual requires that BNJt units be comparable in size to the market rate units and dispersed throughout the site. The square footage for the BMR mots needs to be at least 118,605 sq. ft. (15%of the total residential square footage)instead of the 73,000 square feet proposed. 2. The BMR units shall be dispersed throughout the market rate development and not concentrated in one area. 3. The developer shall provide a mix of housing types,including one-bedroom units that can accommodate seniors. Small family housing is a priority in the City of Cupertino's Consolidated Plan and units should be accommodated on site to serve these families. With the exception of the one-bedroom units,which shall not exceed 50%of the BMR units,the BMR units shall reflect the square footage and design of the market rate units. Should the developer choose not to meet the requirements of the BMIt program to disperse the units throughout the site and have the size and design of the BMR units reflect the market rate units, an exception to the program must be requested. This request is in the form of a formal application,which is approved by the City Council after direct input from the Cupertino Housing Commission. Action: Approved 4-0,Motion made by Commissioner Abdalah, seconded by Commissioner Seward. 7. NEW BUSINESS None 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 7:30 p.m.to regular meeting of the Cupertino Housing Commission on December 8,2005. SUBMITTED BY: UJAA Vera Gil, Staff liaison to the Cupertino Housing Commission ® MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION September 8,2005 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was ca.!ied to order at 6:35 p.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners Richard Abdalah, Sarah Hathaway-Feit, and Kim Mosleh Absent: Chairperson Mahesh Nihalani and Frances Seward 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None S. APPROVAL OF MINUTES a. May 5, 2005 Action: Approved 3-0, Motion made by Commissioner Abdalah, seconded by Commissioner Hathaway-Feit 6. UNFINISHED BUSINESS None NEW BUSINESS Vallco Residential review The Housing Commission discussed the development and made minor continents about the location of the units and the pedestrian access from the units to the shopping center. The new residential will be located across from Alexander's Steakhouse where the Farmer's Market is currently located. Motion: Request Developer address the four concerns of the Housing Commission and bring back the project for review prior to the Planning Commission meeting. Motion made by Commissioner Hathaway-Feit, seconded by Commissioner Abdalah. Action: Approved 3-0, Motion made by Commissioner Abdalah, seconded by Commissioner Hathaway-Feit Aviare Apartment Condo Conversion Senior Planner Gil explained to the Commission that the Planning Commission was referring this item to the Commission for review. Aviare Apartments has an approved condominium map,however,the map states that prior to actually converting from apartments to the condominiums,the property owner must meet the requirements of the Condominium Conversion Ordinance,which requires a 5%vacancy rate for two consecutive quarters. Earlier this year,the vacancy rate met this threshold and the property owner applied to convert the 140 apartments to condominiums. The property owner is proposing making 20%of the units BMR rental units,these units will remain in one building located near the freeway. Another 5%of the units will be ownership BMR units and they will be dispersed throughout the site. Staff commented that the biggest concern was the inferior location of the BMR rentals and the fact that they were segregated from the rest of the development. The Commission agreed that these situations posed a problem. The Commission recommends that the units be located in a more desirable location and that the units be integrated with the market rate ownership units. Action: Approved 3-0, Motion made by Commissioner Hathaway-Feit,seconded by Commissioner Abdalah The Planning Commission is looking for feedback on the conversion and on the Condo Conversion Ordinance as well. The Commission also discussed the Ordinance and felt that this item should be scheduled for the Commission's review and not discussed at this time. 7. COMMITTEE MEMBER REPORTS None 8. ANNOUNCEMENTS None 9. ADJOURNMENT Meeting adjourned at 7:30 p.m. to regular meeting of the Cupertino Housing Commission on October 13,2005. SUBMITTED BY: Ui-Ak Vera Gil, Staff liaison to the Cupertino Housing Commission e s ® MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION �I August 11, 2005 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 6:35 p.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners Richard Abdalah, Sarah Hathaway-Felt, Kim Mosieh and Frances Seward Absent: Chairperson Mahesh Nihalani 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. May 5, 2005 and June 15,2005 Action: Approved 4-0, Motion made by Commissioner Hathaway-Feit, seconded by Commissioner Abdalah 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Toll Brothers, Inc., Calabasas Place development review. Associate Planner Gary Chao reviewed the proposed development plans with the Commission. The proposed development would include 322 for-sale condominium units, 80 senior apartments and 112,000 in retail square footage. The senior apartments, located on the northeastern portion of the property,near Interstate 280,will he constructed by BRIDGE Housing Corporation. BRIDGE Housing is a non-profit housing developer who creates affordable housing throughout California. Senior Planner Vera Gil discussed the Housing Division's concerns with the location of the senior units near the freeway. This creates a sense of isolation for the seniors and segregates them from the rest of the community and the shopping center. Also a concern is the fact that the BMR program requires the BMR units to be.comparable in size to the market rate units and dispersed throughout the development rather than clustered in one area. This proposal does not meet the requirements of the BMR program. If the total square footage of the market rate units(717,000 sq. ft.)is multiplied by the 15% requirement, the size of the senior building should be closer to 107,655 sq. feet instead of the proposed 73,000. The Housing Commission discussed the development and requested feedback from the developer,Toll Brothers. Kelli Snider,representing Toll Brothers,explained that Toll Brothers believes the senior units are located in a quiet area near the freeway where noise will not be an issue. She explained that she believes if the senior units were located closer to the p&k or retail, it would be harder to control the teenage drinkers in the park and the deliveries to the retail stores. Staff explained that there are Municipal Code Ordinances prohibiting deliveries during the early morning and late night hours and prohibiting drinking and other illegal behavior in parks. The Housing Commission discussed the location of the senior units and expressed interest in having the units relocated closer to Valleo Fashion Park. Relocation would provide easier access to shopping and the public transit system. Commissioner Seward expressed interest in having a shuttle provide free service to the senior units. Commissioner Hathaway-Feit had concerns about the small size of the units as compared to the larger market rate units. She expressed interest in the developer providing more BMR units in the market rate component for teacher housing. The Commission agreed that they had four concerns that needed to be addressed by the developer before they could recommend approval of the project to the Planning Commission. The four concerns are as follows: 1. The square footage of the BMR units should be comparable to the square footage of the market rate units. If the developer does not wish to increase the size of the senior units,then they may provide a greater number of senior units to achieve close to the 107,655 sq. ft. (15%of the total market rate square footage). 2. The senior units should be relocated closer to the park and the Rose Bowl site so that the seniors have better access to public transit and retail. 3. Higher residential density should be considered to produce more BMR units. 4. The developer should consider including housing units for teachers in the development. After these items are addressed, the Commission will review the project once more prior to making a recommendation to the Planning Commission. Motion: Request Developer address the four concerns of the Housing Commission and bring back the project for review prior to the Planning Commission meeting.Motion made by Commissioner Hathaway-Feit, seconded by Commissioner Abdalah. Vote: 4-0, 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 8:00 p.m. to regular meeting of the Cupertino Housing Commission on September 8, 2005. SUBMITTED BY: Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION CUPERT INO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, July 14, 2005, 6:30 p.m. was canceled due to lack of quorum. Dated this 14th day of July, 2005 Vera Gil Senior Planner MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ARID THE CDBG STEERING COMMITTEE June 15, 2005 1. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 6:35 p.m.by Chairperson Mahesh Nihalani 2. ROLL CALL Present: Housing Commissioners Sarah Hathaway-Feit,Mahesh Nihalani and Committee Members John Wesiey and Clare Malone:'richard Aisent: Commissioners Richard Abdalah, Kim Mosleh, Frances Seward and Committee Member James Cai 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. None 6. UNFINISHED BUSINESS Public Hearinfz to Consider Allocation of 2005-06 Human Service Grants. The Commission voted to accept Staff s Recommendations as shown on the attached. spreadsheet. These recommendations will be forwarded to the City Council during their budget deliberations. 7. NEW BUSINESS None 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 7:30 p.m. to Joint Meeting with the CDBG Steering Committee of May 12, 2005. SUBMITTED BY: tom' ra Gil, Staff liaison to the Cupertino Housing Commission i Staff Agency Request Recommendation 2004-05 2003-04 2002-03 Catholic Charities -Long Term Care Ombudsman $4,375.00 $3,373.65 $4,165.00 $4,165_00 $4,900.00 _ Cupertino Community Services Comprehensive Assistance Program i $30,000.00 $18,635.67 $23,007.00 $23,007.00 $54,000.00 Live Oak Adult Day Services -Senior Daycare $30,000.00 — $6,334.20 $7,820.00 $7,820.00 $21,200.00 Outreach and Escort — � -Senior Needs Transportation $13,500.00 $7,435.80 $0.0G $0.00 $10,800.00 Second Hardest Food Bank -Operation Brown Bag $5,400.00 $3,717.90 $4,590.00 $4,590.001 $5,400.00 Support Network for Battered Women - Domestic Violence Services for Cupertino $4,000.00 $0.00 _ $0.00 $0.00 $5,900.00 $87,275.00 $39,497.22 $39,582.00 $39,582.001 $102,200.00 — MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION April 14, 2005 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 6:35-p.m. by Chairperson Mahesh Nihilani 2. ROLL CALL Present: Housing Commissioners Sarah Hathaway-Feit,Mahesh Nihalani, Frances Seward and Planning Commissioner Taghi Saadati Absent: Housing Commisoner Richard Abdalah and Kim Mosleh Staff present: Vera Gil, Senior Planner and Kate Funk,Keyser Marston and Associates. 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. Approval of February 10, 2005 minutes Action:Approved 3-0. Motion made by Chair Seward, Nihalani seconded. UNFINISHED BUSINESS None Jobs HousingLinkage inks eg Analysis: Discussion of study and fee structure. Kate Funk from Keyser Marston reviewed the nexus study and explained that the purpose of the study was to demonstrate the linkage between new buildings and housing demand. The study also establishes the maximum fee level. Mark McKenna, representing the Cupertino Chamber of Commerce, expressed disappointment that the Housing Commission was studying increasing fees when the City is trying to encourage new development. Kate Funk and city staff stated that the fees do not deter new development as experienced by the City in the past. Developers typically consider these types of fees a cost of doing business in a community and factor the fees into the land cost. After discussing the issue, Chair Seward made a motion to increase the office fee to $4.75 a square foot and also charge the same fee for commercial/hotel development. Redevelopment project areas would be exempt from the fees. Also, if a project contains 2/3 residential and 1/3 retail/office, then the project would be exempt from paying the fees since they are providing inclusionary units on-site. Motion passed 3-0 with Commissioners Sarah Hathaway-Feit,Mahesh Nihalani and Frances Seward voting in favor of the motion. 6. NEW BUSINESS Presentation from former Councilperson Dr.Nicholas Szabo regarding teacher-housing ideas. Nick Szabo spoke to the Housing Commission regarding his idea for providing affordable housing on school district sites. He showed the commission aerial photographs demonstrating where he believed land for the provision of housing was available. Mr. Szabo also discussed housing that the Santa Clara Unified School District and the College of San Mateo have provided on-site. The Housing Commission agreed to meet again and invite the school districts to diFcuss this matter. A date of May 5,2005 was selected for the special meeting. 7. COMMITTEE MEMBER REPORTS None g. ANNOUNCEMENTS None 9. ADJOURNMENT Meeting adjourned at 8:30 p.m.. to special meeting of May 5, 2005. St MITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® May 5, 2005 1. CALL TO ORDER The meeting of the Cupertino Housing Commission was called to order at 6:35 p.m. by Chairperson Mahesh Nihalani 2. ROLL CALL Present: Housing Commissioners Richard Abdalah, Sarah Hathaway-Feit, Mahesh Nihalani,Frances Seward and Planning Commissioner Taghi Saadati Absent: Commissioner Kim.Mosleh 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. None 6. UNFINISHED BUSINESS Presentation from former Councilperson Dr.Nicholas Szabo regarding teacher-housing ideas. Nick Szabo spoke to the Housing Commission and representatives from the School Districts regarding his idea for providing affo_:dable housing on school district sites. He showed the commission aerial photogra, s.demonstrating where he believed lend for the provision of housing was available. Mr. Szabo also discussed housing that the Santa Clara Unified School District and the College of San Mateo have provided on-site. 7. NEW BUSINESS None 3. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 7:30 p.m. to Joint Meeting with the CDBG Steering Committee of May 1.2, 2005. S 1 MITTED B ' Ve G;., Staff liaison to the Cupertino Housing Commission MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE March 10, 2005 1. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 6:35 p.m. by Vice-Chair Kim Mosleh 2. ROLL CALL Present: Housing Commissioners Richard Abdalah, Sarah Hathaway-Feit, Kim Mosleh, Planning Commissioner Taghi Saadati, CDBG Steering Committee members James Cai and John Wesley Absent: Frances Seward, Mahesh Nihalani Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. Approval of February 10, 2005 minutes Action.- Item continued 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Public heariniz to consider use of third year program(2005-06)Community Develooment Block Grant(CDBG)funds. Staff explained that the City of Cupertino will receive a CDBG entitlement of approximately$434,807 for fiscal year 2005-06,plus a reallocation of$40,000 in projected program income. This is Cupertino's third year as an entitlement jurisdiction receiving the CDBG grant directly from HUD. Of the$434,807 entitlement.Cupertino will receive, $86,961 may be used for administration of the prograrn and fair?sousing services and $71,221 maybe used to fund public service activities.Federal regulations do not allow the city to use more than 15%of the combined total of the entitlement and any projected program income($40,000) for public service activities. Federal regulations also ® 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 8:10 p.m. to regular meeting on.April 14,2005. S 'BMITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission HOUSING COMMISSION MINUTES 2002-2008 2 of 3 ® IM INUTES OF THE REGULAR MEETING a� OF THE CUPERTINO HOUSING COMMISSION February 1.0, 2005 1. CALL TO ORDER The regular meeting of the Cupertino Housing Commission was called to order at 6:35 p.m. by Chairperson Frances Seward 2. ROLL CALL Present: Chairperson Frances Seward,Housing Commissioners Richard Abdalah, Sarah Hathaway-Feit, Kim Mosleh, Mahesh Nihalani and Planning Commissioner Taghi Saadati Absent: None Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. Approval of October 28, 2004 and January 13, 2005 minutes Act►rni: Motion by Commissioner Abdalah, seconded by Commissioner Nihalani, Approved 5-0 6. UNFINISHED BUSINESS None 7. NEW BUSINESS a. Selection of New Chair and Vice Chair Chairperson Seward nominated Commissioner Nihalani for Chair and Commissioner Mosleh for Vice Chair, Commissioner Abdalah seconded the motion. Approved 4-0. b. Teacher Housing Assistance Program Staff explained that although the Teacher Housing Assistance program has been in existence since February 2003, no teachers have been received loans from the program. Both City staff and the staff from Neighborhood Housing Services Silicon Valley, the agency administering the program on the City's behalf, believe the requirement that the applicant's home must be located within the City limits has caused teachers not to take advantage of the program,. J.R. Wheelwright of Neighborhood Housing Services, stated that his staff has interviewed many of the teachers that expressed interest in the program. The teachers often stated that they did not think they could find a decent townhome in Cupertino for the amount of money they could afford to pay. They also felt that the loans were not sufficient to off set the higher Cupertino housing prices. Many teachers believe they can purchase a nicer unit for the price in a neighboring community. Staff presented the Housing Commission with the district boundary maps for Cupertino Union and Fremont Union High School Districts. Mr. Wheelwright presented information on the pricing of homes listed on the Multiple Listing Service within the school district boundaries. It appeared that the homes listed in the area were still priced too high. The Housing Commission discussed providing more funding to each loan recipient by providing fewer loans at higher loan amounts. Commissioner Abdalah made the motion to divide the$200,000 available by three loans instead of tf.e previously approved four loans. Motion was seconded by Chairperson Abdalah. Approved: 5-0. The Commission also wanted the City Council to know that the Commission would revisit expanding the boundaries of the program in 11V!ay when more homes would be on the market for sale. g. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 8:00 p.m. to joint meeting with the CDBG Steering Committee on March 10, 2005. SUBMITTED BY.- Vera Gil, Staff liaison to the Cupertino Housing Commission NO` `JCE OF CANCEL.LATION CUPE:Wi_�NO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Mousing Commission of the City of Cupertino, California, scheduled for Thursday, February 8, 2005, 6:30 p.m. was canceled due to lack of business. Dated this 8th day of February, 2005 ® Vera Gil Senior Planner MINUTES OF THE SPECIAL,MEETING OF I t-IE CUPERTINO HOUSING''OMMISSION January 13,2005 1. CALL TO ORDER The regular meeting of the Cupertino Housing Commission was called to order at 6:35 p.m. by Chairperson Frances Seward 2. ROLL CALL Present: Chairperson Frances Seward,Housing Commissioners Richard Abdalah, Sarah.Hathaway-Feit,Kim Mosleh, .Mahesh.Nihalani and Planning Commissioner Lisa Giefer Absent: NTone Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS ® Ne;ie 5. APPROVAL OF MINUTES a. Approval of October 28, 2004 minutes .Action: Item continued 6. UNFINISHED BUSINESS None 7. NEW BUSINESS a. Teacher Housing Assistance Program Staff explained that although the Teacher Housing Assistance program has been in existence since February 2003, no teachers have been received loans from the prograin. Both City staff and the staff from Neighborhood Housing Services Silicon Valley, the agency administering the program on the City's behalf,believe the requirement that the applicant's home must be located within the City limits has caused teachers not to take advantage of the program. Ed Moncrief, Executive Director of Neighborhood Housing Services, stated that his staff has interviewed many of the teachers that expressed interest in the program. The teachers often stated that they did not think they could find a decent townhome in Cupertino for the amount of money they could afford to pay. They also felt that the loans were not sufficient to off set the higher. Cupertino housing prices. Many teachers believe they can purchase a nicer unit for the price in a neighboring community. Mary Jew, Cupertino Union School District, mentioned that some teachers have taken advantage of the Below Market Rate (BMR)program. Ms. Jew also expressed an interest in having the City remove some of the BMR priorities. She felt the work within the City limits was too restrictive since some teachers work in the Cupertino School District, but do not work within the City limits. Staff explained that the BMR program is not a teacher program, but a community-wide program that gives some preference to teachers and other public service employees. Public Service employees receive one point, Cupertino residents receive one point and applic .•cts working within the Cupertino city limits receive one point. The goal of awarding one point to Cupertino workers is to assist in reducing commute times and encouraging workers to live in the cities they work in. It is possible for applicants receiving hero points to receive a BMR unit. The Housing Commission continued discussing the Teacher Housing Assistance Program and requested that the school districts provide the City with maps showing the school district boundaries. At the next meeting the Housing Commission will evaluate whether they can expand the boundaries for eligible homes to match with the boundaries of one of the school districts. b. General Plan Update Ciddy Wordell, City Planner,discussed the General Plan update process and explained to the Housing Commission the differences between the Administrative Draft of the General Plan and the General Plan Task Force Draft. The Task Force Draft has removed Policy 3-1, which designated the number of units to be planned for by income category. Also amended were the wording requiring a better jobs/housing balance and mixed use housing in the Crossroads area of Cupertino. The Housing Commission agreed that Chairperson Seward and Commissioner Hathaway-Feit would meet with staff to produce a.statement from the Housing Commission. The statement will then be e-mailed to the Housing Commission for review prior to the January 25, 2005 Planning Commission meeting. Commissioner Seward will attend the meeting to represent the Housing Commission. 8. COMMITTEE MEMBER REPORTS None r . 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjounied at 8:10 p.m. to regular meeting on February 10, 2001. SUBMITTED BY: Vera Gild Staff liaison to the Cupertino Housing Commission CITY of CUPEkTINO NOTICE OF CANCELLATION CUPERTINO MOUSING COMMISSION MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Housing Commission scheduled for Thursday, December 9, is cancelled for lack of quorum. The next regular meeting will be Thursday, January 13, 2005. Dated this 9th day of December 2004. /s/Vera Gil _ Vera Gil Senior Plainer 408-777-3251 NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, November 11, 2004, 6:30 p.m. was canceled due to lack of business. Dated this I I th day of November, 2004 Vera Gil Senior Planner MINUTES OF THE SPECItiL MEETING OF THE CUPERTINO HOUSING COMMISSION October 28, 2004 1. CALL TO ORDER The regular meeting of the Cupertino Housing Commission was called to order at 6:10 p.m. by Vice Chairperson.Mahesh Nihalani 2. ROLL CALL Present: Chairperson Frances Seward (arrived at 6:20). Housing Commissioners Richard Abdalah, Sarah Hathaway-Felt, Kim Mosleh, Mahesh Nihalani and. Planning Commissioner Lisa Giefer Absent: None Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. Approval of July 8, 2004 minute Action: Approve above-mentioned minutes with correction specified by Chairperson Seward. Motion made by Commissioner Hathaway-Felt; seconded by Commissioner Abdalah. Vote: Ayes: Abdalah, Hathaway-Felt, Seward, Nihalani, Mosleh, Noes: None 6. UNFINISHED BUSINESS None 7. NEW BUSINESS a. Jobs Housing Linkage Analysis (Nexus Study) i. Presentation from Kate Funk,Keyser Marston Associates, Inc. ii. Discussion of study and current fee structure. Kate Funk with Keyser Marston Associates, Inc. presented information on the Nexus study. Ms. Funk explained the purpose of the Nexus Study is to establish a correlation between new development and the need for housing units affordable to certain income levels. Ms. Funk explained that the building types analyzed for the study were office, retail and hotel. Next, the details of the study were discussed, such as job growth in Cupertino, the number of new units constructed, and the relationship of new worker households to new units. Ms. Funk went into greater detail about the building types, the employee density of each building, and how many employees each building would generate in each income category. The discussion also included an analysis of the monetary gap between the cost of housing and what the workers in the different income levels could afford. Ms. Funk explained how this correlates to the mitigation fee the city could charge for new development. Ms. Funk explained that although the fees in the formulas appeared high, that the City could choose to implement a fee for much less. The Housing Commission entered into a discussion of what the appropriate :-:es for each building type should be and whether fees should be charged for retail development. In the past, the City has not charged a housing mitigation fee for cornmerciaUretail development because the City wanted to attract the sales tax generators. The Commission reviewed tables showing the fees charged by municipalities throughout the bay area and California. The Commission decided to continue this item until they could receive feedback from the Cupertino Chamber of Commerce and other interested parties. 8. COMMITTEE MEMBER REPORTS None 9. ANNOUNCEMENTS None 10. ADJOURNMENT Meeting adjourned at 8:10 p.m. to a special meeting on November 18, 2004. S MITTED BY: "j"' Vera Gil, Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, October 14, 2004, 6:30 p.m. was canceled due to lack of business. Dated this 14t_h_ day of October, 2004 Lw- 'x-j- 4 Vera Gil Senior Planner NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, September 9, 2004, 6:30 p.m. was canceled due to lack of business. Dated this 2nd day of September, 2004 �.. 4. .. Vera Gil Senior Planner NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for niursday, August 123P 2004, 6:30 p.m. was canceled due to lack of business. Dated this 10th day of August, 2004 0'. 4- XLC Vera Gil Senior Planner MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® July 8, 2004 CALL TO ORDER Chairperson Seward called meeting to order at 6:35 p.m. Members Present: Richard Abdalah, Kim Dovel and Sarah Hathaway-Feit, Members Absent: Mahesh Nihalani, Frances Seward Planning Commissioner Present: Lisa Giefer Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: May 13, 2004 minutes Action: Approve above-mentioned minutes. Motion made by Commissioner Hathaway-Feit; seconded by Commissioner Abdalah. Vote: Ayes: Abdalah, Hathaway-Feit Noes: None UNFINISHED BUSINESS: None NEW BUSINESS: Review of Vallco Fashion Park submittals Staff showed the Housing Commission a set of plans indicating where new housing units were being proposed on the Vallco Fashion Park property. The Housing Commission and Planning Commissioner Giefer discussed the site plan's pros and cons. The Housing Commission unanimously agreed that the Vallco area was an area in Cupertino that would be perfect for a higher density project. They also agreed that the:height of the building was appropriate for this part of town. The Commission requested that Senior Planner Gil forward a memorandum of support to the Planning Commission for the project. Action: Recommended that staff submit a memorandum from the Housing Commission to the Planning Commission supporting the application. Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:20 p.m. to regular meeting of August 12, 2004. SUR ITTED BY: AA Vera Gil, Staff liaison to the Cupertino Housing Commission NOTICE OF CANCEI.,Ii..,ATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the blousing Commission of the City of Cupertino, California, scheduled for Thursday, June 10, 2004, 6:30 p.m. was canceled due to lack of business. Dated this 1 Oth day of June, 2004 Vera Gil Senior Planner MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION May 13, 2004 CALL TO ORDER Chairperson Seward called meeting to order at 6:35 p.m. Members Present: Richard Abdalah, Sarah Hathaway-Feit,Mahesh Nihalani and Frances Seward Members Absent: Kim Dovel Planning Commissione►.,Present: Lisa Geifer Staff present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: February 12, 2004,March 11, 2004 and April 8, 2004 minutes Action: Approve above-mentioned minutes. Motion made by Commissioner Abdalah; seconded by Commissioner Hathaway-Feit. Vote: Ayes: Abdalah,Hathaway-Feit,Nihalani and Seward Noes: None ® UNFINISHED BUSINESS: None NEW BUSINESS: Presen.ation from Kathy Robinson, General Plan Task Force participant. Kathy Robinson updated the Cupertino Housing Commission on the actions of the General Flan Task Force and the hearings held by the Cupertino City Council. Ms. Robinson explained that she and several other task force members authored the minority report for the General Plar.Task Force. The authors and signors of the minority report were concerned about the lack of affordable housing in Cupertino and the effects the recommendation of the General Plan Task Force may have on the production of affordable housing in the future. Ms. Robinson also encouraged the Cupertino Housing Commission to continue its efforts at creating affordable housing in Cupertino. Another subject discussed was the initiatives being proposed by the Concerned Citizens of Cupertino(CCC)that would limit height, density and increase setbacks for all new multi-family housing developments. Ms.Robinson urged the Cupertino Housing Commission to formally oppose the initiatives at the proper time. The Commission discussed this item. Staff mentioned that they would check with the City Attorney's office to see what actions the Cupertino Housing Commission could take against the initiatives. Action: No action necessary on this item. Item was presented for informational purposes only. Committee Member Reports: None Announcements: None Minutes of the Cupertino Housing Commission Page 2 May 13,2004 Adjournment: Meeting adjourned at 7:35 p.m. to regular meeting of June 10, 2004. SUBMITTED I'ED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission ;MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® AND THE CDBG STEERING COMMITTEE April S,2004 CALL TO ORDER Chairperson Seward called meeting to order at 6:03 p.m. Members Present: Richard Abdalah, Kim Dovel, Sarah Hathaway-Feit,Mahesh Nihalani, Frances Seward and John Wesley. Members Absent: James Cai Planning Commissioner Present: Lisa Geifer Staff Present: Vera Gil Written Communications: None Oral Communications: Committee member John Wesley expressed concern that the initiatives may have a negative impact of the City of Cupertino's construction of affordable housing. Approval of Action Minutes: None UNFINISHED BUSINESS: None NEW BUSINESS: I. Review draft Analysis of Impediments to Fair Housing Choice(Al) Consultant Diana Elrod reviewed the Al in detail. The Al is defined as a comprehensive review of an entitlement jurisdiction's laws, regulations, and administrative policies, procedures, and practices. The Al involves an assessment of how these laws, regulations,policies, and procedures affect the location, availability, and accessibility of housing and how conditions,both private and public, affect fair housing choice. A jurisdiction must include a summary of the impediments identified in the Al plus a description of actions taken to overcome the effects of impediments identified through the analysis in their Consolidated Annual Performance and Evaluation Report. Of special interest to the Committee were the Loan Approval Rates by Tract on page 34 of the document and the information on predatory lending. Committee member Wesley made the comment that he did not think that predatory lending practices were prevalent in Califomia. Ms. Elrod explained that although predatory lending practices may not be prevalent in Santa Clara County,we are still required to address the issue in the Al. Ms. Elrod also reviewed the five-year and one-year recommendations for the program. Both of the five-year goals will be addressed by the Santa County Fair Housing Task Force. Specifically, these actions are as follows: a: Conduct a fair housing audit to investigate whether unreported discrimination exists. b. Conduct a survey of lenders. The one-year actions will require the City to establish new policies regarding how to adequately serve citizens with disabilities at the public counter. The one-year actions are as fellows: Minutes of the CDBG Steering Committee Page 2 April 8,2004 a. Develop a"reasonable accommodation"protocol for the permitting process. b. Develop a variety of informational materials in relevant languages pertaining to the permitting process. Committee member Wesley believes that the five-year goal to conduct a fair housing audit to see whether unreported discrimination exists should not be recommended. He felt there was a hidden agenda by a group and that the audit may not be unbiased. He further explained that he did not believe enough evidence was presented that there is any significant problem or problems in any of the three areas recommended for audit. Action: The CDBG Steering Committee recommended that the City Council approve the Analysis of Impediments to Fair Housing Choice (Al) with the recommendations noted in the document. Motion made by Commissioner Abdalah, seconded by Commissioner Nihalani Vote: Ay_es: .Abdalah,Hathaway-Feit, Seward and Nihalani Noes: Wesley Abstain: Dovel Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:16 p.m. to regular meeting of May 13,2004. SUBMITTED BY: Vera Gil, Staff liaison to the Cupertino Housing Commission MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE March 11,2004 CALL TO ORDER Vice Chair Nihalani called meeting to order at 6:33 p.m. Members Present: Richard Abdalah,Kim Dovel, Mahesh Nihalani, James Cai and John Wesley. Members Absent: Frances Seward and Sarah Hathaway-Feit Planning Commissioner Absent: Lisa Geifer Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: None UNFINISHED BUSINESS: None NEW BUSINESS: CDBG Presentations and Committee Funding Recommendations: The CDBG Steering Committee heard presentations from the applicants requesting CDBG funding for the 2004-05 fiscal year. Staff explained that due to budget constraints,the City of Cupertino is not able to fund all the agencies that have applied for funding. Action: The CDBG Steering Committee recommended that the City Council fund items A-M(see attached Exhibit) as recommended by staff. Motion made by Committee Member Abdalah with a second by Vice-Chair Nihalani. Vote: Ayes: Abdalah, Cai, Dove],Nihalani and Wesley Noes:None Committee Member Reports: None Announcements- None Adjournment: Meeting adjourned at 8:30 p.m. to regular meeting of April 8, 2004. SUBMITTED BY: i I � '�_A - _'�' —-— Vera Gil, Staff liaison to a Cupertino Housing Commission MINUTES OF THE REGULAR.MEETING OF THE CUPERTINO.HOUSING COMMISSION February 12, 2004 CALL TO ORDER Chairperson Abdalah called the meeting to order at 6:34 p.m. Members Present: Richard Abdalah, Kim Dovel, Sarah Hathaway-Feit,Mahesh Nihalani and Frances Seward Members Absent: Julia Abdala Planning Commissioner Present: None Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: December 11,2003 meeting Action: Approve December 11, 2003 minutes. Motion made by Commissioner Seward; seconded by Commissioner Nihalani Vote: Ayes: Abdalah,Dovel, Hathaway-Feit,Nihalani and Seward Noes:None UNFINISHED BUSINESS: None NEW BUSINESS: 1. Nexus Study Update Staff updated the Housing Commission on the Nexus Study process. The contract with the selected consultant, Keyser Marston and Associates, has been executed. A 'Tick-off' meeting has been scheduled to begin the process. 2. Teacher Housing Program Update: Neighborhood Housing Services Silicon Valley has received applications from four teachers for the program. However, many phone calls have been received and the agency is optimistic about the success of the program. 3. CDBG Schedule for 2004-05: Staff explained that the CDBG process has started. Applications have been distributed to interested parties. 4. Selection of new Chair and Vice-Chair: Action: Approved Commissioner Seward as Chair and Commissioner Nihalani as Vice Chair. Motion made by Commissioner Hathaway-Felt; seconded by Commissioner Abdalah AMk Vote: Ayes: Abdalah,Dovel, Hathaway-Feit,Nihalani and Seward Noes:None Minutes of the Cupertino Housing Commission Page 2 February 12,2004 Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:22 p.m. to regular meeting of March 11,2004. SUBMITTED BY: 0 Vera Gil, Staff liaison to the Cupertino Housing Commission NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission of the City of Cupertino, California, scheduled for Thursday, January 8, 2004, 6:30 p.m. was canceled due to lack of business. Dated this 8th day of January, 2004 Ujjx0'_ Vera Gil Senior Planner MINUTES OF THE REGULAR MEETING OF THE CUPERTINO MOUSING COMMISSION December 11,2003 CALL TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Julia Abdala, Richard Abdalah, Sarah Hathaway-Feit and Frances Seward Members Absent: Mahesh Nihalani Planning Commissioner Present: None Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: November 13, 2003 minutes Action: Approve November 13, 2003 minutes. Motion made by Commissioner Seward; seconded by Commissioner Hathaway-Feit Vote: Ayes: Abdalah, Hathaway-Feit, Seward Noes: None UNFINISHED BUSINESS: None NEW BUSINESS: 1. Selection of Nexus Study Consultant Staff informed the Housing Commission that a Request for Proposals (RFP) has been issued for an updated Nexus Study justifying the housing mitigation fees. Staff also is requesting a proposal for updating the sale and rental rates for BMR units. Copies of the proposals received were distributed to the Housing Commission at the November meeting for review. Staff scheduled interviews with the top three consultants, David Paul Rosen and Associates, Bay Area Economics and Keyser Marston Associates, Inc. Commissioner Seward was present along with staff for the interviews. Based on the interviews, resumes and references, all three consultants appeared highly qualified for the Job. David Paul Rosen and Associates and Keyser Marston Associates, Inc. were the top two candidates based on the interviews. Staff recommended the selection of Keyser Marston Associates, Inc. since the firm had worked with the city of Cupertino on two other occasions. The firm comes highly recommended from Cupertino senior management and has a good track record with the City. Action: Recommend the selection of Keyser Marston. Associates Inc. as the consultant to prepare the nexus study and update the Below Market Rate (BMR) program. Motion made by Commissioner Seward; seconded by Commissioner Hathaway-Feit Vote: Ayes: Abdalah, Hathaway-Felt, Seward Noes: None Minutes of the Cupertino Housing Commission Page 2 October 9,2003 Committee Member Reports: None 0 Announcements: None Adjournment: Meeting adjourned at 7:20 p.m. to regular meeting of January 8, 2004. SUBMITTED BY: APPROVED BY: Vera Gil, Senior Ptanner Richard Abdalah, Chairperson MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION November 13, 2003 CALL TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah, Sarah Hathaway-Felt, Mahesh Nihalani,Frances Seward Members Absent: Julia Abdala Planning Commissioner Present: Marty Miller Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes October 9, 2003 minutes Action: Approve October 9, 2003 minutes. Motion made by Commissioner Hathaway-Feit; seconded by Commissioner Nihalani Vote: Ayes: Abdalah, Hathaway-Felt,Nihalani Noes: None UNFINISHED BUSINESS: None ® NEW BUSINESS: 1. Discussion regarding the BMR program sale rate formula and the Nexus Study Request for Proposals (RFP). Staff informed the Housing Commission that a Request for Proposals (RFP) has been issued for an updated Nexus Study justifying the housing mitigation fees. Staff also is requesting a proposal for updating the sale and rental rates for BMR units. Copies of the proposals received were distributed to the Housing Commission prior to the mcating for review. Staff will schedule interviews with the top three consultants, David Paul Rosen and Associates, Bay Area Economics and Keyser Marston. Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:10 p.m. to regular meeting of December 11,2003. SUBMITTED BY: APPROVED BY: Vera`Gil, Senior Planner Richard Abdalah, Chairperson r ® MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION October 9,2003 CALL.TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah, Julia Abdala, Sarah Hathaway-Feit, Mahesh Nihalani Members Absent: Frances Seward. Planning Commissioner Present: ivone Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: July 10, 2003 minutes Action: Approve July 10, 2003 minutes. Motion made by Commissioner Nihalani; seconded by Commissioner Hathaway-Feit Vote: Ayes: Abdala, Abdalah, Hathaway-Feit and Nihalani Noes: None ® UNFINISHED BUSINESS: None NEW BUSINESS: 1. Review of anonymous complaint regarding Cupertino Community Services (CCS) and the administration of the Below Market Rate (BMR)Program. The Housing Commission reviewed two complaints received regarding the administration of the BMR program by CCS. One of the complaints was an anonymous letter and staff was unable to discuss the issue with the complainant. The second complaint was not anonymous and staff was able to meet with the complainant and respond to her concerns in writing. Both CCS and the City of Cupertino were able to offer the second complainant assurance that changes in the way CCS screens applicants would occur so that applications are. reviewed promptly. Both complaints and any City response to these complaints have been attached to these minutes. After reviewing and discussing the two complaints, the Housing Commission made the following observations and recommendations. Observations: Security is an issue with the anonymous complaint. It is apparent that someone that has access to GCS's employee information or BMR records is providing the information to the complainant. Minutes of the Cupertino Housing Commission Page 2 October 9,2003 ® The anonymity also poses a problem. The City is i gable to meet and discuss the problem with the complainant. The second complaint mentions CCS's hiring practices and the Housing Commission believes that it is not appropriate for the Commission to address CCS's hiring practices. They encourage CCS to evaluate the complaint on hiring practices and address that portion of the complaint separately. In regard to the second complaint, the City of Cupertino and CCS staff suggested five procedures to be implemented that should improve the application process. These five procedures are discussed in the attached e-mail correspondence from Vera Gil to the complainant. The Housing Commission made the following recommendations: a. Request the City's auditor, Maze and Associates, complete a procedural audit of CCS. b. If the City receives and unusual amount of complaints, a firm may be hired to do an in depth management and operations study. This study will cost approximately $10,000 as opposed to the $3,000 charged by Maze and Associates. This study will be a more in-depth analysis of the BMR program and a review of the BMR procedural manual. The outcome of this study should include recommendations for improving the application process and suggestions for making the program more applicant friendly. c. As a meti:od of documenting the City's current practices, the Housing Commission suggests that the City Manager or City Council immediately refer all complaints regarding the BMR program to the appropriate Community Development Department staff. Staff will work with CCS to resolve the complaint. The Housing Commission will review the complaint and resolution of the complaint. After reviewing the complaint and resolution, the Housing Commission will comment and forward the information to the City Council. Action: Approve the above-mentioned recommendations. Motion made by Commissioner Abdalah; seconded by Commissioner Hathaway-Feit Vote: Ayes: Abdala, Abdalah, Hathaway-Feit and Nihalani Noes: None 2. Discussions regarding the BMR program sale rate formula and the Nexus Study Request for Proposals(RFP). Staff informed the Housing Commission that a Request for Proposals (RFP) has been issued for an updated Nexus Study justifying the housing mitigation fees. Staff also is requesting a proposal for updating the sale and rental rates for BMR units. Staff is recommending that the current rental and sale rates be frozen until the study is completed. Action: Approve the above-mentioned recommendations. Motion made by Commissioner Hathaway-Feit; seconded by Commissioner Nihalani. Minutes of the Cupertino Housing Commission Page 3 October 9,2003 Vote: Ayes: Abdala, Abdalah, Hathaway-Feit and Nihalani Noes: None Committee Member Reports: 1. Commissioner Nihalani discussed his participation in the General Plan Task Force. The Task Force has been meeting on most Wednesday nights in July, August and September. The final meeting for the Task Force will be on October 15, 2003 at the Cupertino Senior Center. At that time, the Task Force will make their final recommendations. These recommendations will be transmitted to the City Council in November. 2. Chair Abdalah discussed the last Mayor's tea and shared with the Commission the updates from the other Commissions. Announcements: None Adjournment: Meeting adjourned at 7:30 p.m. to regular meeting of November 13, 2003. SUB ITTED BY: APPROVED BY: � AA J— Vera Gt , Senior Planner Richard Abdalah,Chairperson . Vera Gil From: Vera Gil AdMbhnt: Friday, September 19, 2003 11:28 AM elaina-jack @ hotmail.com' Cc: City Council; David Knapp; Steve Piasecki Subject: RE: Cupertino Community Services (Unfair Practices) Elaina, I was a pleasure to meet with you yesterday. Although it was most likely an uncomfortable situation for you, I appreciate the fact that you had the courage to sit down with us and share your feelings about our program. It is feedback such as yours that helps us improve our program. After we met with you yesterday,Jaclyn Fabre, Richard Lowenthal, Sonja Schurr and I discussed ways to make the program and the application process more applicant friendly. We have agreed that the following five policies shall be implemented by Cupertino Community Services (CCS)within the next few weeks. l. Each applicant shall schedule a face to face appointment with a CCS staff person. At this meeting,the applicant shall submit their application to CCS and have the application reviewed for completeness. The purpose of this meeting is to give the applicant immediate feedback about the completeness of the application and their status on the waiting list. The applicant will leave this meeting with a checklist showing that either the application is complete or that certain information must be delivered to CCS staff within a specified time period. A formal letter to the applicant shall be mailed within one week of the appointment. 2. A checklist indicating which documents are required for a complete application shall be attached to the front of all application packets. 3. A copy of CCS's grievance policy shall also be attached to all applications packets. 46 Wording shall be added to the application packet indicating that all applications must be deemed complete within a certain time period. _5. Wording shall be added to the application or grievance policy stating that the City of Cupertino audits CCS's affordable placement program annually. The addition of these five new policies should make the program more applicant friendly and should help future applicants avoid the problems that you experienced. As for your application, it is my understanding that CCS is awaiting some additional paperwork. After the receipt of this paperwork, a letter should be sent to you updating your status on the waiting list. If you have any other questions or concerns, please do not hesitate to contact me directly. I am including my contact information for your convenience. Thanks again for your time. -Vera Vera Gil Senior Planner City of Cupertino Department of Community Development 103L0 Torre Avenue Cupertino,CA 95014 Direct Line: (408)777,3251 Fax: (408)777.3333 e-mail: lmailto:veraG*cupertinu.orgJ http.t/www.cuperttno.org( -----Original Message----- l0/9/03 Vera Gil From: Linda Lagergren t: T uesday. September 09, 2003 3:26 PM o: Vera Gil; Steve Piasecki Subject: FW: Cupertino Community Services (Unfair Practices) FYI -----Original Message----- From: Elaina &Jack [mailto:elaina^jack@hotmail.com] Sent: Tuesday, September 09, 2003 3:23 PM To: Michael Chang; Sandra James; Pitrick Kwok; Richard Lowenthal; Dolly Sandoval Subject: Cupertino Community Serv;,-es (Unfair Practices) Dear Council Members, I would like to bring to your attention that Cupertino Community Services are supposed to be there to help the low income families of the community. Instead some of them are there to help their family and friends. Other than experiencing unfairness myself, I have known others with the same grievances about this organization. A previous employee brought to our attention that the BMR department routinely bumps people down the list unfairly so that their own family and friends can get priority. I turned in an application about a month ago. The same day I turned in the application, I called Erica Mayor to make sure she received it. She replied yes, and that it's somewhere on her desk. I asked if she could look through it to see if anything was missing or if she needed more information. She said that she would be going through the applications and will notify us in writing within a week. It's been more than a month, and I had not heard nor received anything from her. To ay I called Erica Mayor to find out about the status of our application. She said that she still hasn't gotten around to it, and tJWe will get to it whenever she has time. I asked if she could please look through our application to let me know if I need to b anything else in. She said that she would look through all the applications at her convenience and that she would then let me know if she needs more information. I thanked her and enquired if they were hiring. She said that there is a position available, but she has somebody in mind already. I asked if I could turn in my resume'. She told me no, and I would be wasting my time as she already knows who she will be hiring. Not only are they unfair in the way they handle the BMR list, but also in their hiring tactics. Would you please investigate this "non-profit" organization, and let me know what you find. Thank you for your time, Elaina Najeeb-Brush 0 t U/9/03 CUPERTINO COMMUNITY SERVICES, INC. August 25,2003 David Knapp City Manager City of Cupertino 10300 Torre Avenue Cupertino,CA 95014 Dear Mr.Knapp: I am writing to you in response to the enclosed letter dated August 7t', 2003.The statement that three CCS staff live in the same complex, on the same floor, next and near to each other is true. However, only two are participants in the Below Market Rate Program. I have lived at Arioso for over two years, but I am not and have never been a participant in the Program. Also, once I refer a BMR applicant to the apamnent management, it is up to them to place their tenants in available units.I do not have a say in this matter. I have been managing the BMR rental placement program since joining CCS in September of 2000. At that time,CCS requested confirmation from the City Senior Planner,Vera Gil and the City Attorney,Chuck Kilian,that CCS staff can participate in the BUR program. We were informed that. any staff not directly involved in the Program administration would be eligible. I am not eligible because I manage the BMR placement program. Jaclyn Fabre,CCS executive director,oversees my work and she is not eligible. No other CCS staff is directly involved in the BMR placement program. Eligible CCS staff who would like to apply for the BUR Program must go through the same point system ranking,application,review and placement process as all other BMR applicants. Additionally, their application must be reviewed not only by me but also by the CCS executive director.There is currently three CCS staff in the BMR program,two of whom reside at Arioso. Usually,BMR units are designated in each complex. How`ver,during the past year,Arioso had difficulty maintaining high occupancy.The management came to me and requested that I fill some market rate units with BMR applicants.These units would be in addition to the designated 20 required units.I jumped at the chance to give more people this opportunity.I filled five more units with the understanding that the next unit to move out would be reverted to market rate should the general Serving the Communities of C-uperrino, Mest Suit.lose,Los Gatos,Saratoga and Monte Sereno 10104 Vista Drive, Cupertino. California 95014 - 408-2.55-8033 - fax 408-366-6090- www.CupertinoCommunityServices.org e demand increase.For these additional units,many of the participants received their choice of units which had been vacant for some time.During this time,a staff member's name came up on the waiting list. Arioso gave her the choice of available units;I had no say in this process. The other staff questioned in the letter was already a BMR tenant at Arioso.This staff had requested to move from a one bedroom into a two bedroom with a roommate. I reviewed the roommate's qualifications,approved the request,and informed Arioso management. The staff was scheduled to move into a two bedroom. Unfortunately,Arioso underwent major management turnover while this staff waited for her unit to become ready. When the new management came on board,the staff was informed that Arioso had rented her unit.I was not informed of this problem until after the situation was resolved;and by that time,Arioso management had placed the staff member in a unit next to mine.To my knowledge,Arioso is not aware of our working relationship. We do not provide employment information to apartment managements. Placements of qualified applicants in specific apartment units are worked out between the apartment management and the tenants. CCS is responsible for qualifying the applicants and referring them to the apartment management. The waiting time for a BMR unit varies based on income(low income applicants has a much shorter waiting list than very-low income applicants;priority points(applicants with more priority points will be placed faster than those with fewer priority points;number of bedroom requested(one and two bedrooms come up more often than three bedrooms). Also,the additional BMR units at Arioso are not specifically designated Thus,to an outsider without knowledge of each applicant's income,priority points,bedrooms requested,and units available,the process may seem random and unfair. I have administered the Below Market Rate Program for the City for the past three years.I work closely with the BUR clients,CCS executive director,Vera Gil,and Cupertino Housing Commission to maintain the Program and its mission.The City has set clear and objective guidelines for the Program and its participant's eligibility.Any questions or concerns that are not easily resolved by referencing the Cupertino Housing Mitigation Manual are first directed to Jaclyn Fabre,then Vera Gil. No favoritism is given to any applicant or participant. Furthermore,if given a choice,I absolutely would not place nay co-workers-whom I see more than.8 hours a day-next door or near to where I live. I or CCS' executive director would be pleased to address the letter writer's concerns directly with his/her. His/her application,current and futaare status at CCS will not be affected Also,if I could further address any other concerns or questions that you or City Council members may have,please contact me at anytime. Sincerely, Erica Layer Director of Housing Services Cupertino Community Services r.9'J6 25 03 12: 23p RRIOSO RPRRTMENT (408) 873-7377 p, 1 f ARIOJO CUPEgTINQ Dear Erica, In regards to our conversation this morning about units 9303 and 9304, 1 know I didn't try to group all of your co-workers in one building it's just the way it worked out. What ever units I have available to rent is the ones I offer. I'm very well aware of Fair Housing Laws and one of the lave its I can't steer prospects to a certain location. Included with this letter I am giving you a copy of the property map with a'W" murk by the units that belong to BUR rentals. I hope this letter well clear things up in your department. Sunita Bhawan Property Manager t 960A vruneridge Avenue Cupertino.CA 95014 1408)873-Q090 (4u8)87 i-7377 fare e-mail,ariuse(Otiottesfaltsom .-i J "' �,� Y'Y A. { ..'r� �J J+r. .'u x k � ✓,. r j''(:`� \ ,r f '"!"... ..,....'.'..-. .F�;.r•..;` .....EY1\ ty�5�u}� s��r` r F:! � �`�.� ( -� 4trw. �y�`s� Y x' Tl C✓' - � 5 7ij 1 42 L �} i ,4`,;;. �'-....-.��•I+•. '}Jt {y$-A-t"-•'l. ti^;-�i 1.r'.a I c 01 Xa J �r- Now . �- Iry ��. �•�� L^ ' � 74x• 4 { � ! t U. 3 f"} n- 1 Y 1�"r4.rvi�t7�t•{f i>a �1 �Jx�`x J! 'J•. _. :,: ,. � '- . . � '�+f, i lk��• �-��r� r"�£' � C�i rah ".)^� 2.(f���.i' it. i f;•ra'?trw� + �:F' t 9 1-7 vii. .�•rJ�1.."�,:;..`ter :,�..'".,..a�F r,�...�.r� .-�.�� -�r+"\,��+ :II � 1 ® 18 August 2003 To the Attention of Vera Gil: I am writing to thank you for your role in the Cupertino Below Market Rate Housing program. With the assistance of Erica Mayer at Cupertino Community Services, our family will be moving into the Verona Apartment complex at Stevens Creek and DeAnza Blvds. next week. We are thrilled to be able to move our daughter into such a high quality living environment, and we are deeply appreciative of the community support that makes it possible. Kevin is working full time and going to school at night. L,uisa is also a full time student, as well as the caregiver of two year old Aislan. We are working hard to ensure a better future for our family. We also look forward to being active in the community at Verona and in the wider Cupertino community. This has been an unexpected blessing to us, and we want you to know what a difference it will make for us. May you and your family also be blessed. Please feel free to contact us if there is anything we can do to help you in return. Sincerely, 9� Kevin and Luisa Garrett 20488 Stevens Creek Blvd. #1215 Cupertino, CA 95014 CITY f CUPEI�TI NO NOTICE OF CANCELLATION CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Housing Commission scheduled for Thursday, September 17, will be cancelled for lack of quorum. The next regular meeting will be Thursday, October 9,2003. Dated this 17'day of September 2003. /s/Steve Piasccki Steve Piasecki Community Development Director 408-777-3308 MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION July 10,2003 CALL TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah,Julia Abdala, Sarah Hathaway-Feit, Mahesh Nihalani and Frances Seward Members Absent: None Planning Commissioner Present: Marty Miller Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: April 10, 2003 and June 12, 2003 minutes Action: Approve April 10, 2003 and June 12, 2003 minutes. Commissioner Hathaway Feit made— motion to approve, seconded by Commissioner Nihalani. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, Nihalani and Seward Noes: None UNFINISHED BUSINESS: None NEW BUSINESS: 1. Review proposed housing development in Cupertino. The Housing Commissioners discussed new developments proposed at The Oaks Shopping Center, at the Vallco Financial Park and at Wolfe Camera. All the proposed developments are residential with some mixed use involved. This item was presented by staff for discussion purposes only and no action was necessary by the Commission. Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:30 p.m. to regular meeting of August 14, 2003. SUBMITTED BY: APPROVED BY: Vera Gil, Senior anner Richard Abdalah,Chairperson MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE June 12, 2003 CALL TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah,Mahesh Nihalani,Frances Seward, Mary Ellen Chell and Dick Schuster and Don Burnett. Members.Absent: Julia Abdala, Sarah Hathaway-Felt,Marsha Brewer Planning Commissioner Present: Marty Miller Staff Present: Vera Gil Written Communications:None Oral Communications: None Approval of Action Minutes: March 13, and April 3, 2003 Action: Approval of action minutes from March 13 and April 3, 2003. Motion made by Commissioner Seward with a second frcm Commissioner Nihalani. Vote: Ayes: Abdalah,Nihalani and Seward Noes: None ® UNFINISHED BUSINESS: None NEW BUSINESS: 1. Review of the draft Consolidated Plan and Citizen Participation Plan: Senior Planner Vera Gil provided background information on the Consolidated Plan process and reviewed the changes to both the Consolidated and Citizen.Participation Plans. Action: The CDBG Steering Committee recommended that the City Council approve the Consolidated Plan and the Citizen Participation Plan. Motion made by Committee Member Abdalah with a second from Committee Member Seward. Vote: Ayes: Abdalah, Burnett, Chell,Nihalani and Seward Noes: Schuster Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 6:50 p.m. to regular meeting of July 10, 2003. SUBN I TED BY: APPROVED BY: AA Vera 6111, Senior Planner � Richard Abdalah, Chairperson e MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® AND THE CDBG STEERING COMMITTEE April 10, 2003 CALL TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah,Julia Abdala, Sarah Hathaway-Feit,Frances Seward, Mary Ellen Chell and Dick Schuster Members Absent: Mahesh Nihalani, Marsha Brewer and Don Burnett Planning Commissioner Present: Marty Miller Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: None UNFINISHED BUSINESS: None NEW BUSINESS: 1. CDBG Presentations and Committee Funding Recommendations: The CDBG Steering Committee heard presentations from the applicants requesting CDBG funding for the 2003-04 fiscal year. Action: The CDBG Steering Committee recommended that the City Council fund items A-F (see attached Exhibit) as recommended by staff. Motion made by Committee Member Abdalah with a second from Committee Member Abdala. Vote: Ayes: Abdala, Abdalah,Hathaway-Feit, Seward, Chell, and Schuster Noes: None Action: The CDBG Steering Committee recommended that the City Council fund item G (see attached Exhibit) as recommended by staff. Motion made by Committee member Schuster with a second from Committee Member Chell. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, Seward, Chell, and Schuster Noes: None Action: The CDBG Steering Committee recommended that the City Council fund items H-1 (see attached Exhibit) as recommended by staff. Motion made by Committee Member Seward with a second from Committee Member fathaway-Feit. Vote: Ayes: Abdala, Abdalah,Hathaway-Feit, Seward, Chell, and Schuster Noes: None Action: The CDBG Steering Committee recommended that the City Council fund item J ANk (see attached Exhibit) at $65,000 instead of $50,000. Motion made by Committee IV Member Chell with a second from Committee Member Hathaway-Feit. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, Seward, Chell, and Schuster Noes: None e . 0 Minutes of the Cupertino Housing Committee Page 2 April 10,2003 The CDBG Steering Committee adjourned at 8:30 p.m. and the Housing Commission continued to meet. 2. Saron Gardens Relocation Plan—Prometheus Real Estate Group The Commission reviewed Saron Gardens Relocation plan and made the following recommendations: a. Provide early notification to residents regarding the need to relocate. b. Increase moving allowance to$500 per resident and up to$1000 for special needs. c. Resident may relocate to any available unit rather than to just a comparable unit. d. Increase assistance from 10% to 20% of the current rent for months 1-6 and for months 7 through twelve, the assistance will be 10%. e. Require dispute resolution between the property owner and the tenant to be resolved through a mediator. Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 9:30 p.m. to regular meeting of May 8, 2003. S MITTED BY: ROVED BY• Ver Gil, Senior Planner Richard Abdalah, haiiperson City of Cupertino Community Development Block Grant (CDBG) Program Funding Recommendations PY 2003/04 CDBG Admin Amount(20%of entitlement): $94,800 Public Service Amount(15%of entitlement): $71,100 85% Pool: $308,100 Entitlement Amount: $474,000 Affordable Housing Fund amount avail.: $50,000 Total ail sources: $524,000 Tab& .N:.-6, A enc /Prolect Received FY 02103 Request FY 03104 Staff'Rec.' CHC Rec. Public Service Applications Cupertino Community Services A Rotating Shelter Program 25,000 25,000 25,000 Cupertino Community Services B Comprehensive Assistance Program 0 20000 8333 Cupertino Senior Day Services C Adult Day Care Sponsorships 0 10200 10200 Senior Adults Legal Assistance D Legal Assistance to Cupertino Elders 11667 11667 11667 E Support Network for Battered Women 0 5900 ;'7 00 �5900 F Social Advocates for Youth 0 40677 10000 Totals for Public Service Activities 113,444 71,100 85%Applications., ,.F::. Economic and Social Opportunities G Housing and Energy Services Program 0 45000 45000 Administration/FaWHousing, H Project Sentinel 0 6996 0 I Mid Peninsula Citizens for Fair Housing 0 10200 10200 Total AdminJFalr Housln_9 17196 10200 Affordable Housing Fund Cupertino Community Services _ J Affordable Housing Program 50000 65000 50000 . W • MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® April 3, 2003 ! CALL TO ORDER Chairperson Abdalah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah,Julia Abdala, Sarah Hathaway-Feit, Frances Seward and Mahesh Nihalani Members Absent: None Planning Commissioner Present: Marty Miller Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: None UNFINISHED BUSINESS: 1. Teacher Housing Program: J.R. Wheelwright from Neighborhood Housing Services of Silicon Valley provided basic information on the services provided by his organization. The school districts and the Housing Commission discussed the best approach for beginning the program. The Housing Commission reviewed information provided by the City of San Jose Teacher Housing Program and proposed some minor changes to the program. Commissioner Miller and Commissioner Seward provided information on available properties and loan programs. Action: The Housing Commission recommended that the City Council approve the Program Guidelines as amended by the Commission to incu:de a one-mile radius outside the city limits for the location of the home Motion made by Commissioner Seward with a second from Corr. ssioner Abdala Vote: Ayes: Abdala, Abdalah,Hathaway-Feit, Seward and Nihalani Noes: None NEW BUSINESS: None Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 8:30 p.m. to regular meeting of April 10, 2003. SUB TED BY- OVER BY: rf AA , r � Ver Gi , Senior Planner Richard Abdalah, C airperson MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® March 13, 2003 CALL TO ORDER Chairperson AbdaIah called meeting to order at 6:33 p.m. Members Present: Richard Abdalah, Sarah Hathaway-Feit,Frances Seward and Mahesh Nihalani Members Absent: Julia Abdala Planning Commissioner Present: Angela Chen and Marty Miller Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: February 13, 2003 Action: Approve February 13, 2003 minutes. Commissioner Hathaway-Feit made motion to approve, seconded by Commissioner Seward Vote: Ayes: Abdalah,Hathaway-Feit, Seward and Nihalani Noes: None UNFINISHED BUSINESS: None NEW BUSINESS: 1. Discussion with City Manager, Dave Knapp, regarding the Commission's work program and goals. City Manager Dave Knapp met with the Commission to receive feedback on what the Commission saw as their role in the City. The Commission discussed ways they could become more involved in the housing development process. No action required. 2. Hearing Regarding the Consolidated Plan with the City's Consultant,Diana Elrod. Staff and the consultant updated the Commission on the preparation of the Consolidated Plan and the City's Citizen Participation Plan. The Cupertino Housing Commission was given a copy of the draft Citizen Participation Program at the January meeting for review. General discussion regarding the Consolidated Plan and the areas it covers occurred. No action required. 3. Teacher Housing Program The Housing Commission began reviewing the proposed Teacher Housing Program. Information on the San Jose Teacher Housing Program was provided by staff for review. The Commission agreed to continue the item for discussion until April 3, 2003. Planning Commissioner Miller and Housing Commissioner Seward agreed to provide information on the real estate market and the loan products available. The school districts as well as Neighborhood Housing Services of Silicon Valley will be invited to the meeting. Minutes of the Cupertino Housing Committee Page 2 March 13,2003 4. Request for Support of. the Creation of the National Housing Trust Fund by the Silicon Valley Citizens for Affordable Housing. Commission discussed request for support of the creation of the National Housing Trust Fund. Representatives from the Silicon Valley Citizens for Affordable Housing were present to provide information on the proposal. Action: Recommend that the City Council support the creation of the National Housing Trust Fund. Motion made by Commissioner Seward with a second from Commissioner Hathaway-Feit Vote: Ayes: Abdalah,Hathaway-Feit, Seward and Nihalani Noes: None Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:45 p.rr. to special meeting of April 3, 2003. S ED By, APPROVED BY: Vera Gil, Senior Planner Richard Abdalah,Chairperson ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION February 13, 2003 CALL TO ORDER Chairperson Abdalah called meeting to order at 6:35 p.m. Members Present: Richard Abdalah, Sarah Hathaway-Feit and Mahesh Nihalani Members Absent: Julia Abdala,Frances Seward Planning Commissioner Present: None Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: January 9, 2003 Action: Approve January 9, 2003 minutes. Hathaway-Feit made motion to approve, seconded by Abdalah Vote: Ayes: Abdalah,Hathaway-Feit and Nihalani Noes: None UNFINISHED BUSINESS: None NEW BUSINESS: i. Draft Citizen Participation Plan and;~Y 2003-04 CDBG funding schedule. Staff updated the Commission on the preparation of the Consolidated Plan and the City's Citizen Participation Plan. Staff has entered into an agreement with a consultant, Diana Elrod, to prepare both documents. The Cupertino Housing Commission was given a copy of the draft Citizen Participation Program at the ;anuary meeting for review. Ms. Elrod will be at the March meeting to discuss the Consolidated Plan process with the Housing Commission. Staff also reviewed the Community Development Block Grant (CDBG) Program process with the Commission. HUD has notified the City of Cupertino that Cupertino will receive approximately $313,000 in July 2003. Staff has mailed out the Notice of Funding Availability and the CDBG Funding Application. Applications will be due on March 28, 2003 with the Housing Commission holding a public hearing on April 10, 2003. No vote necessary. Committee Member Reports: None Announcements: None Adjournment: Meeting adjourned at 7:15 p.m. to regular meeting of March 13, 2003. SU`#MITTED Byy VED BY: Vera Gil, Staff Liaison Richard Abdalah, Chair erson ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION j January 9,2003 ® CALL TO ORDER Chairperson Hathaway-Feit called meeting to order at 6:40 p.m.. Members Present: Julia Abdala,Richard Abdalah Sarah Hathaway-Feit and Dick Schuster Members Absent: Frances Seward Planning Commissioner Present: None Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: December 12, 2002 Action: Approve December 12, 2002 minutes. Abdala made motion to approve, seconded by Schuster. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit and Schuster Noes: None UNFINISHED BUSINESS: None NEW BUSINESS: 1. Draft Citizen Participation Plan and FY 2003-04 CDBG funding schedule. Staff updated the Commission on the preparation of the Consolidated Plan and the City's Citizen Participation Plan. Staff has entered into an agreement with a consultant, Diana Elrod, to prepare both documents. The Cupertino Housing Commission was given a copy of the draft Citizen Participation Program for review. No vote necessary. Election of new Chair and Vice-Chair. Action: Nominated and elected Richard Abdalah as the new Chairperson and Frances Seward as the new Vice-Chairperson. Abdala made motion, seconded by Schuster. Vote: Ayes: Abdala, Abdalah,Hathaway-Felt and Schuster Noes: None Committee Member Reports: Commissioner Hathaway-Feit reported on the most recent Mayor's meeting. Announcements: None Adjournment: Meet ng adjourned at 7:05 p.m. to regular meeting of February 13, 2003. SUI 11 VIITTED BY: APPROVED BY• a ��. VeVdW'§t`aY Liaison Richard Abdalah, Chairperson ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION December 12, 2002 CALL TO ORDER Commissioner Abdala called meeting to order at 6:45 p.m.. Members Present: Julia Abdala,Dick Schuster and Frances Seward Members Absent: Sarah Hathaway-Feit, Richard Abdalah Planning Commissioner Present: None Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: August 8, 2002 and November 14, 2002 Action: Approve August 8, 2002 minutes. Abdala made motion to approve, seconded by Seward. Vote: Ayes: Abdala, Schuster and Seward Noes: None Action: Approve November 14, 2002 minutes. Seward made motion to approve, seconded by Abdala. Vote: Ayes: Abdala, Schuster and Seward Noes: None UNFINISHED BUSINESS: 1. Housing Mitigation Manual. Action: Discussion regarding the manual scheduled for final review by the City Council on December 16, 2002. After the final approval, copies of the manual will be available for the public at the Planning counter. No vote necessary. NEW BUSINESS: 2. Consolidated Plan and FY 2003-04 CDBG funding schedule. Action: Discussed the preparation of the Consolidated Plan and the City's Citizen Participation Plan. Staff has entered into an agreement with a consultant, Diana Elrod, to prepare both documents. The Cupertino Housing Commission will review both documents in the coming months. No vote necessary. Committee Member Reports: None Announcements: None Minutes of the Cupertino Housing Committee Page 2 December 12,2002 Adjournment: Meeting adjourned at 7:05 p.m. to regular meeting of January 9, 2003. SI>z MITTED APPROVED BY: -I,/ CJ&A&&Q?� Vera Gil, Staff Liaison Sarah Hathaway-Feit, Cha6ferson ATTEST: Kimberly Smi ity Clerk ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION November 14, 2002 CALL TO ORDER Meeting was called to order at 6:30 p.m. Members Present: Julia Abdala, Richard Abdalah Sarah Hathaway-Feit and Frances Seward Members Absent: Dick Schuster Planning Commissioner Present: Angela Chen Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: August 8, 2002 Action: Continued the approval to the December meeting. UNFINISHED BUSINESS: 1. Housing Mitigation Manual being reviewed by the City Council on November 18, 2002. Action: Discussed upcoming meeting. No action necessary. is I. Entitlement City Status—Preparation of Consolidated Plan Action: Discussed the prei.)aration of the Consolidated Plan and the City's Entitlement City designation. No action necessary. Committee Member Reports: None Announcements: None Adjournment: Adjourn to regular meeting of December 12, 2002. SUB MY:BY: APPROVED BY: jam° � Vera Gil, Staff Liaison Sarah Hathaway-Feit, C i erson ATTEST: Kimberly Smit , City Clerk 1 ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION ® August 8,2002 CALL TO ORDER Meeting was called to order at 6:00 p.m. Members Present: Julia Abdala, Richard Abdalah Sarah Hathaway-Feit, Dick Schuster Members Absent: Frances Seward Planning Commissioner Present: Angela Chen Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: July 11, 2002 Action: Approve action minutes. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, and Schuster Noes: None UNFINISHED BUSINESS: 1. Housing Element implementation including review of modifications to BMR Manual. Action: Make 5% of new rental units affordable to low and 10% to very-low incomes. Vote: Ayes: Abdala, Abdalah, Hathaway-Felt, and Schuster Noes: None Action: Keep sales at current requirement. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit,and Schuster Noes: None Committee Member Reports: None Announcements: None Adjournment: Adjourn to regular meeting of September 12, 2002. Meeting time will be 6:00 p.m. SUB >IITTED BY: APPROVED BY: --- ' Vera �1, Staff Liaison Sarah Hathaway-Feit,Ch erson ATTEST: Kimberly Smi ity Clerk ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION Juh- 112002 CALL TO ORDER Meeting was called to order at 6:30 p.m. Members Present: Julia Abdala, Sarah Hathaway-Felt, Dick Schuster and Frances Seward Members Absent: Richard Abdalah Planning Commissioner Present: Angela Chen Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Action Minutes: June 13, 2002 Action: Approve action minutes. Vote: Ayes: Abdala,Hathaway-Feit, and Seward Noes:None UNFINISHED BUSINESS: 1. Housing Element implementation including review of modifications to BMR Manual. Action: Continued discussion of amendments to Housing Mitigation Manual. Teacher's union, Cupertino Community Services and Santa Clara Housing Trust representatives were ® present to discuss existing housing programs. Vote: None. 2. Joint study session with City Council Action: Discussed joint session meeting date and the subject of the meeting. Vote: None Committee Member Reports: None Announcements: None Adjournment: Adjourn to regular meeting of August 8, 2002. Meeting time will be 6:00 p.m. SUB �TTED BY: APPROVED BY: S ` Vera 1, Staff Liaison Sarah Hathaway-Feit, Chai son ,ATTEST: Kimberly Smi , City Clerk ACTION MINUTES OF THE REGULAR MEETING OF THE CUPERTINO HOUSING COMMISSION June 13,2002 CALL TO ORDER Meeting was cal'.,�d to order at 6:30 p.m. Members Present: Julia Abdala, Sarah Hathaway-Feit and Frances Seward Members Absent: Richard Abdalah and Dick Schuster Staff Present: Vera Gil Written Communications: None Oral Communications: None Approval of Minutes: March 11, 2002 Action: Approve minutes with the correction of the spelling of Commissioner Abdala's name. Vote: Ayes: Abdala,Hathaway-Feit, and Seward Noes: None UNFINISHED BUSINESS: I. Housing Element implementation including review of modifications to BMR Manual. Action: Continued discussion of amendments to Housing Mitigation Manual. Chair Hathaway- Feit would like to invite teacher's union representative to next meeting. ®® Vote: None. 2. Joint study session with City Council Action: Discussed joint session meeting date and the subject of the meeting. Vote: None Committee Member Reports: None Announcements: None Adjournment: Adjourn to regular meeting of July 11, 2002.. SUBMITTED BY: APPROVED BY: A&"AAA1 l Vera il, Staff Liaison Sarah Hathaway-Feit, Ch erson ATTEST: Kimberly Smith, ity Clerk ACTION MINUTES OF THE SPECIAL MEETING ® OF THE AFFORDABLE HOUSING COMMITTEE March 11,2002 CALL TO ORDER Meeting was called to order at 6:10 p.m. Members Present: Julia Abdala,Richard Abdalah, Sarah Hathaway-Feit, Dick Schuster and Frances Seward Members Absent: None Staff Present: Vera Gil Written Communications: Julia Abdala presented an invitation to a workshop that had been sent to her home address. Oral Communications: None Approval of Minutes: February 14, 2001 Action: Approve minutes as presented Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, Schuster and Seward Noes: None UNFINISHED BUSINESS: 1. Housing Element implementation including review of modifications to BMR Manual. Action: Continued discussion of amendments to Housing Mitigation Manual to March 25, 2001 special meeting. Vote: None. NEW BUSINESS: 2. Review 2002-2003 Community Development Block Grant (CDBG) applications from Cupertino Community Services and Senior Adults Legal Assistance Action: Approved staff recommendations with one amendment. Directed staff to present Council with two alternatives. 1.)Increase the SALA funding by approximately$5,000 and fully fund CCS's Affordable Placement Program through the BMR in-lieu fees. 2.) Approve the unmodified staff recommendations. Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, and Seward Noes: Schuster Adjourn to special meeting of March 25, 2002. SUBMITTED BY: APPROVED BY: Vera Gil, Staff Liaison Sarah Hatahslway-Feit, Chai on ATTEST: 4t Kimberly Smit City Clerk ACTION MINUTES OF THE REGULAR MEETING OF THE AFFORDABLE HOUSING COMMITTEE February 14, 2002 CALL TO ORDER Meeting was called to order at 3:40 p.m. Members Present: Julia Abdala,Richard Abdalah, Sarah Hathaway-Feit and Dick Schuster Members Absent: None Staff Present: Vera Gil Approval of Minutes: November 8, 2001 Action: Approve minutes as presented Vote: Ayes: Abdala, Abdalah, Hathaway-Feit, Schuster Noes: None Written Communications: None Oral Communications: None OLD BUSINTSS: 1. Housing Element implementation including review of modifications to BMR Manual. Action: Continued discussion of amendments to Housing Mitigation Manual to March meeting pending presentation of additional material by staff. Vote: None. NEW BUSINESS: 2. Discuss whether to set a new meeting time to accommodate committee members. Action: Move meeting time to 6:00 p.m. on the second Thursday of each month. Vote: None 3. Election of Chair and Vice-Chair Action: Election of Sarah Hathaway-Feit as Chair and Richard Abdalah as Vice Chair Vote: Ayes: Abdala, Abdalah, Hathaway-Feit and Schuster 4. Selection of special meeting date for March 2002 Action: Consensus to select March 4, 2002 as the date for the March special meeting. Vote: None HOUSING COMMISSION MINUTES 2002-2008 3 of 3 a Minutes of the Cupertino Housing Committee Page 2 February 14,2002 Adjourn to special meeting. SUBMITTED BY: APPROVED BY: r Vera Gil, Staff Liaison Sarah Hathaway-Feit, Ch r erson ATTEST: Kimberly Smithjrity Clerk