HomeMy WebLinkAboutCodification of Ordinances - Book Publishing Co - 12.06.1971 codificatiCn of. Ordinmces
BOOK PUBLISHING CO
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CODIF&CATZ f OF 01WINANCES FOR THE CITY OF 1'+ut"" IA.
FUUMCPMON OF 0 COPIES OF' THE CODE PLUS' S'
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This contract covers complete editorial work of codification and
the publication of fifty (50) copies of the code in binders.
Choice of style of printing is listed below in Bids A and B.
Sample pages of these two styles of printing are attacted in this
proposal following the signature page.
The code may be printed on one side of the sheet I ] , or can b-. th
sides of the sheet [ ] . Choice is usually based on tha probable
F size of the code, to result in a single volume of convenient size.
The amount of pages stated for Basic Cost is not an estimate of
the size of the code for Cupertino.
BID A [ ] - BASIC COST - Multilith Code of 300 pages $3,000 .00
Charge for more or credit f,3r fewer than 300 - per page . 10 .00
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BID B [ ] - BASIC COST - Two-Column Code of 125 pages 3,300 .00
Charge for more or credit for fewer than 125 per page 22. 00
The following information applies whether you choose
Bid A [ j or Bid B
Map, Diagram or Tabular pages - extra per page. . . . . . 10 .00
(Charge applicable to basic code and supplements)
The Basic Cost includes 50 loose-leaf binders
imprinted with the title of the code.
Tabbed Title Divider Pages - Additional if ordered
Omit [ ] Include [ ] Basic Cost for 50 sets. . . . . . . . . . . . 170 .00
Additional sets - each. . . . . . . . . . . 1.00
QUANTITY CHANGE
Additional copies over 50 ordered at the time of the
original printing may be obtained at $15.00 per copy.
AOL AIL
.: P Mrl.X
' On signing of the contract, one-third of the basic .bid is dice
for payswnt.
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An additional one-third payment is due when the Ordinance Analy-
sis and 'Deport is submitted to the city.
4 The balance of the total cost of the code is due on delivery of
the code books to the city. In some cases, the city prefers to have
three (3) advance copies of the code delivered. These are used to
officially adopt the ccJe. If this procedure is followed, the balance
of the total cost of the code is due on delivery of the three (3)
advance code books to the city.
By agreement between the company and the city, the payment sched-
ule may be extended over a longer period. Balances due later '_han
sixty (60) days after delivery of the code books are subject to an
interest charge cf 8% per year, to be paid with the principal payments.
WORKING COPIES OF ORDINANCES
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The city will supply to the company two legible working copies of
each ordinance which is printed on one side of the paper or three. leg-
ible working copies of each ordinance which is printed on both sides of
the paper. If working copies are not available, the city will make the
ordinance books available for duplicating. The company will make dupli-
cates of the ordinances necessary to the code and will. charge the city
the company's cost in having the ordinances duplicated.
TIME FOR COMPLETION
The company shall deliver the completed code volumes within fifteen
(15) months of the signing of this contract.
PRODUCTION SCHEDULE FOR CODE
1. Ordinance Analysis and Report. Upon receipt of material from
the city, Book Publishing Company will prepare an ordinance analysis and
report as described within this contract under codification Procedures
and Editorial Specifications.
2. Cif Action. Upon receipt of the ordinance analysis and report,
the city attorney or authorized city representative will review the
report and recommend appropriate action to the city council on all items
contained within the ordinance analysis and report.
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,+ 3. Editorial Conference. After receipt of the ordinance
analysis and report, an editorial conference will be scheduled
to be held in the city between ti:e city attorney or authorized
city representative and the Rook Publishing many representa-
tEve. The conference will, be held at a time mutually satisf ac-
;' Cory to both the company and the city and after the city has
y had an opportunity to review the ordinance analysis and report.
At this conference, the Book Publishing Company representative
p and the city will review the rough code manuscript prepared by
the company in order to determine recommended or needed changes
I the city's laws.
4. Post Conference Work. Upon completion of the editorial
conference conducted in the city, it will be the responsibility
of the city to draft and enact all amendments, repeals, and new
ordinances agreed to by the city. In most cases, the amendments,
repeals, and new ordinances will be included in the code upon
original publication. However, in these cases where changes or
additions will be extensive, the city may omit selected provisions
from the original codification. Omitted provisions will then be
included in a later supplement.
To produce a municipal code, Book Publishing Company will fol-
low these procedures:
CODIFICATION PROCEDURES AND EDITORIAL SPECIFICATIONS
1• Examine all ordinances and codify, classify and edit,
subject to the approval of the city representative, all ordinances
of a general or public nature or imposing a fine, penalty or for-
feiture. Separate and arrange such ordinances logically according
to subject in numbered titles (first division) , chapters (second
division) , and sections (third division) . Each division will con-
tain provisions similarly related and complete within themselves.
2. Formulate, draft and recommend a title and chapter outline
of a proposed code structure and furnish to the city representative
a copy of the outlined proposed code structure and classification
of existing ordinances (Ordinance Analysis and Report) . Such pro-
posed structure and classification of ordinances will not be adopted
until it has been approved by the city representative.
3. Inform the city representative of all outmoded or obsolete
ordinances and of all apparently conflicting provisions of ordinances,
where amendment, repeal, or new legislation is deemed necessary or
advi s ab le.
4. Divide each ordinance to be included in the code into short
sections, so that each section will contain only one provision of
lew pertaining to only one subject.
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5. Technical codes which have been adopted by reference --
e.g. , building, plumbing, electrical, a:.s similar technical codes
-- will be excluded from the municipal code unless the city rep-
resentative directs the company to include such technical codes
in toto. Ordinances adopting such technical codes by reference
shall be included and classified in appropriate sections of the
municipal code.
6. .All ordinances will be checked against applicable state
statutes and any conflicts or inconsistencies will be pointed out
to the city representative. State Supreme Court decisions and
United States Supreme Court decisions affecting or bearing upon
the validity of the ordinances of the city will be pointed out
to the city representative.
7. A table showing the disposition of each ordinance of the
city will be prepared and included in the code volume.
S. Catchlines for each individual section of the code will
be inserted at the bP,4inning of each section.
9. A table of contents for each chdipter will be prepared
consisting of numerical listings of the eatchlines of the individual-
sections in each particular chapter. A table of contents for each:
title will be prepared consisting of numerical listings of the
chapters in each particular title.
10 . A historical citation showing its legislative history an
derivation will be prepared for each section of the code .
11. Cross-references to related parts of the code will be
p:repa,ed with proper and appropriate references in numbered foot-
notes under the appropriate sections of the code.
12. Only the substantive provisions of each ordinance will
be codified, provisions such as the title, ordaining clause and
attestation clause of each ordinance being omitted to the extent
permitted by law.
13. Where necessary, the language of existing ordinances
will be edited, improved and/or modernized to clarify, yet meaning
will not be changed.
14 . The city representative shall accept or reject any or
all of the recommendations submitted by the company. The city
representative shall make all legal decisions and determine all
legal questions and shall be responsible to the city council for
such determination.
15. A complete and comprehensive general index covering each
section of the code will be prepared and included in the code
volume.
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16. Ocily experienced and qualified edttors and researchers
will be employed in all editing, research and codification work.
The supervising editor will consult the city, when necessary,
and will keel the city informed cf the progress of all codification
work.
17. The city has exclusive right to sell copies of the com-
pleted code and the loose-leaf supplementation material.
MECHANICAL SPECIFICATIONS
1. Upon completion of the editorial, research and codification
work, the code will be reproduced according to samples submitted
and the style selected by the city.
2. Binders shall be a loose-leaf style selected by the city
-- either the binder submitted as a sample and included in the
basic cost, or a binder ordered at an additional cost, as speci-
fied by the city. An appropriate title approved by the city shall
be imprinted on each binder.
3. All labor and materials for the completed code will 'e
furnis.had by Book Publishing Company ana all services will b-
performed in a professional and workmanlike manner.
COSTS AND PAYMENT SCHEDULE.
1 . The payment schedule shall be as agreed between Book
Publishing Company and the city, but unless otherwise stated In
writing, shall be as set forth on page 2 of this contract..
2 . The costs shall be according to the bid agreement signet
by Book Publishing Company and the city. The total cost is adjusted
from the basic cost according to the actual number of pages used,
the nwnber of copies ordered, the use or omission of tabbed title
divider pages , the passible selection of special binders at extra
cost, and any other pertinent. factors .
3. I'f a state sales tax is applicable to this work , the
amount of the tax is in addition to costs quoted in this contract .
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SUPPLMENT AGE
BID A I ) - 8-1/20 x 11" MULTILITH P.AGE
PER PRINTED PAGE . 0,10.75
BID B I - 8-1/2" X 11" TWO-COLUMN PACE
PER PRINTED PAGE . . . . . . . 22.00
1. It is agreed that a supplement service will be maintained
for five years . The first annual supplemez•;t is due one year after
the delivery date of the cede . If desired, more frequent supplements
will be published.
2. Ordinances adopted by tt city are to be forwarded as they
are enacted. Book Publishing Company will edit such ordinances,
appending appropriate headnctes , catch . .nes, cross references and
s explanatory notes , and reprint the ;page or pages of the code amended,
removing the provisions superseded by the amendment and inserting
the new provisions . The pages in the comprehensive index which are
affected by the :amendment will also be revisr-d to take account of
changes and of new provisions anet will be reprinted.
3. Copies of the supplement pages for each rode book, together
with instruction_ sheets containing full instructions for insertion
of all supplemental .aaterial and revised index sheets will be sup-
plied to the city.
4. Supplements will be in the style and format of the original
codification. Replacement pages will be pro•rided not less than
once each year. The supplying of more frequent replacement pages
or the use of advance sheets will be established with experience,
according to the needs of the city.
5 . Payment for the Fnpp:lement service will be at the per-pare
rate established in the signed bid agreement. Payment is due on
delivery to the city of the replacement page supplement material.
6 . The supplement service may be t•-irminated after five years
by written notice of cancellation not less than sixty days prior to
the date for delivery of the annual supplement material. This due
slate is the anniversary date of the code, and is established as the
first day of the month in whs.ch the basic codification was completed„
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2 . 10--2 .52 .040
Chatter 2. 52
POLICE DEPARTMENT--CIVIL SERVICE AND
CIVIL SERVICE CbM—MISSIONiF
Sections:
2.52.010 Civil service established.
2. 52.020 Civil service rules adopted.
2. 52.030 Appointing power defined.
2.52.040 Civil service commission established--Qualifi-
cations--Terms--Removal.
2. 52 .050 Civil service commission--Duties.
2. S?. 060 Civil service--Eligibility.
2. 52. 070 Employment regulations--Disciplinary action.
2. 52 .010 Civil service established. In order to carry
out the provisions of chapter 1.3, Laws of 1937 (RCW Chapter
41. 12 ) , as amended, there is hereby created and established.
in the city of Lacey, a classified civil service for all full
paid policemen of the city, including the chief . (Ord. 57
§1 , 1967) .
2 . 52 .020 Civil service rules adopted. Chapter 13 , Laws
of 1937 (RCW Chapter 41 .12) , as amended by Chapter 95, Sec-
tion 2 , Laws of 1963 , is hereby adopted by reference and made
a part of this chapter, together with all amendments and ad-
ditions thereto, except as specifically modified or supple-
mented by this chapter or other ordinances of the city which
substantially accomplish the purpose of t:ie state law so
adopted. Three copies of the statutes shall L, kept on file
with the city clerk. (Ord. 57 §2 , 1967) .
2 . 52 . 030 Appointing power defined. For all purposes
of this chapter , the term appointing power" means the mayor .
(Ord. 57 §3 , 1967 ) .
2 . 52 . 040 Civil service commission established--Qualifi-
cations--Terms--Removal . A civil service commission is here-
by established, consisting of three members who shall be
appointed by the mayor and shall serve without compensation ,
except that they may be reimbursed for necessary expenses
actually incurred . Members shall meet the qualifications
prescribed by state :taw and shall be appointed for a six
year term, commencing on the first day of August of odd
* For the statutory provisions regarding civil_ service
for city police, see RCW 41 . 12 .
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SAMPLE PACE - RID A j
V.ACATIO 4S AND-MLIDAYS
4.12.0S0 Overtime for firemen. Off-duty Chapter 4.16
firemen, other than the chief of the bureau of
fire, regardless of their pay range, when VACATIONS AND HOLIDAYS
tesponding to a call back for a greater alarm or
other emergency shall be compensated at their Sections:
base rate for six hours duty of for one and 4.16.010 Persons entitled to annual vaca-
one-half times actual duty, whichever is highest. tions.
4.16.020 Basis for computing vacations.
4. 12.060 Compensation for overtime. 4.16.030 Persons not entitled to vacration
Overtime for an employee shall be computed at benefits-
ore and one-half times his regular rate of pa {. 4.16.040 Time annual vacation to be taken.
Overtime normally will be compensated by cash 4.16.050 Empioyrnent while on vacation.
payment. If budgeted funds are insufficient to 4.16.060 Lump sum payment for vacation
pen7it a cash payment for overtime, an allowances.
employee will be compensated by one and 4.16.070 Transferred employees.
one-half hours time off at his regular rate of pay Q 6.080 Holidays.
for each hour of overtime earned. No employee 4.16.090 Compensation for work on holi-
may be permitted to accrue more than sixty days.
hours of compensatory time off for overtime in
a calendar year. Compensatory time off shall be 4.16.010 Persons entitled to annual
taken at the mutual convenience of the vacations. All appointive officers and full-time
employee and the department. employees shall be entitled to an annua'
vacation without deduction of pay only as
4.12.070 Compensation for call back. An provided in this chapter. As used in this chapter;
employee responding to a call back shall be a "full-time employee" is one assigned to a
compensated for actual time on the job at the minimum schedule of nine-tenths of the .normal
overtime rate. When actual time on the jab is work hours in a bi-weekly pay period.
less than one and three-tenths fours, it shall be
reported as one and three-tenths hours at time 4.16.020 Basis for computing vacations.
and one-half. If the call back occurs on a (a) Annual vacation leave for employees shall be
holiday, the employee is entitled to pay for computed on the basis of time actually served
eight hours at his regular rate in addition to during each calendar year. The rate that annual
overtime for actual time on the job. vacation leave accrues shall depend upon the
number of years of total service for the city,
4.12.080 Rescheduling of work days. An whether or not the total service was broken.
employee normally shall be given adequate Except for employees in the bureau of fire
advance notice of any change in his regular assigned a fifty-six hour week, if in a calendar
hours of work. If that notice is given less than year an employee will have attained tie
eight hours before he is to begin work under the following number of years of total service, then
changed schedule, he shall be compensated at on January I of that year his annual vacation
the overtime rate for Those hours that are earlier, leave shall accrue at the following rate:.
later or different than the hours he last worked Total Years Accrual Rate Vacation
in a work day. Compensation under this section of Service Per Month Leave Per
shall not exceed eight hours at the overtime rate. Served Year
An employee is not entitled to compensation at
the overtime rate under this section if he is 0 through 4 6 2/3 hours , 80 hours
otherwise entitled to overtime for the same 5 through 9 8 113 hours 100 hours
hours of work. 10 through 14 10 hours 120 hours
15 through 19 11 2/3 hours 140 hours
4.12.090 Cost accouniing for overtime. For 20 through 24 13 113 hours 160 hours
cost accounting purposei only, time worked 25 through 29 15 hours 180 hours
before or after the employee's normal work day 30 and over 16 2/3 hours 200 hours
or after his normal work week, which results in In the bureau of fire, if in a calendar year an
overtime, shall be considered the overtime employee assign:�d a fifty-six hour week will
period.
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(Portland 4-2-70;
SAMPLE PAGE — BID B [
THIS CONTRACT IS A VALID PROPOSAL FOR A PERIOD OF ONE YEAR
FROM THE DATE OF ITS SUl�MIB:IO�1 TO THE CITY
Bid submitted NOVEMBER 15, 1971
BOOK PUBLISHING C014PANY
A corporation
B / President.
and . Secretar .
Accepted - Date December 6, 1971
CITY OF CUPERTINO, CALIFORNIA
By
Mayor
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