LIB 02-01-23APPROVED MINUTES
LIBRARY COMMISSION
Wednesday, February 1, 2023
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners present: Qin Pan, Liyan Zhao, Archana Panda, Janki Chokshi (7:02 p.m.)
Commissioners absent: Sheela Sreekanth
City/County Staff present: Molly James, Rachelle Sander, Jessica Javier, Bryant Bao, Jennifer
Weeks
Guest Speakers: Chris Corrao
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Chair and Vice Chair Selection
Recommended Action: Conduct the selection of the Chair and Vice Chair.
Chair Pan nominated Vice Chair Zhao as Chair. Commissioner Panda seconded. Motion carried
with 4 yes and 1 absent.
Vice Chair Zhao nominated Commissioner Panda as Vice Chair. Chair Pan seconded. Motion
carried with 4 yes and 1 absent.
APPROVAL OF MINUTES
2. Subject: December 7, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the December 7, 2022 Library Commission meeting
minutes.
Commissioner Pan motioned to approve the December 7, 2022 Library Commission meeting
minutes as submitted. Vice Chair Panda seconded. Motion carried with 4 yes and 1 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Liana Crabtree, Cupertino resident, commented on the Superfest Disability Film Festival.
Recommended the commission continues their support for the event, considers timing of the
event, and outreach to various groups.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
3. Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate Subcommittee.
Vice Chair Panda will send an update to the Poet Laureate to inquire about the plan of action
for the upcoming year.
NEW BUSINESS
4. Subject: Update on Fiscal Year 2022-2023 City Work Program Item Community Engagement
on Alternative Transportation and Parking
Recommended Action: Receive an update on the Community Engagement on Alternative
Transportation and Parking Fiscal Year 2022-2023 work program item.
Chris Corrao, Senior Transit and Transportation Planner, presented on the item. Presented on
non-motorized transportation including Via-Cupertino community shuttle, bicycle projects
serving the Library, and regional long-range planning.
Commissioners asked clarifying questions.
Commissioner Pan requested clarification on traveling to and from a transit hub and operating
hours for Via-Cupertino. Senior Planner Corrao clarified that once you leave a zone you can’t
stop until you get to the destination if it is outside of the zones. Clarified operational hours are
Monday through Friday 7 a.m. to 7 p.m. and Saturday’s 9 a.m. to 5 p.m.
Commissioner Chokshi requested clarification on whether you could only call for a vehicle in a
certain location, and the outreach and promotion for Via-Cupertino. Senior Planner Corrao
clarified that it works similarly to Uber and Lyft where you select a pickup location. Clarified
that Via promotes through pop-up events, festivals, and social media.
Chair Zhao requested clarification on the high schools outside of the Cupertino area and the
Via-Cupertino service. Senior Planner Corrao informed the commission that they are always
looking to expand the zones.
Liana Crabtree, Cupertino resident, expressed concerns surrounding traffic congestion and
transit to the Library, and as more programs return it will become a concern. Commented that
there is VTA transit available with a short walk to the Library as an alternative transportation
method.
Vice Chair Panda requested clarification on whether the Via-Cupertino program is currently
operational. Senior Planner Corrao clarified it is operating and the expansion into Santa Clara
will begin in the Spring.
5. Subject: Consider Canceling the March 1, 2023 Library Commission Meeting
Recommended Action: Cancel the March 1, 2023 Library Commission meeting.
Molly James, Recreation Manager, proposed the item to the Commission.
Commissioner Pan motioned to cancel the March 1, 2023 Library Commission regular meeting
and schedule a special meeting in March. Vice Chair Panda seconded. Motion carried with 4 yes
and 1 absent.
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
No updates.
- Cupertino Library Foundation
No updates.
- Commissioners
No updates.
- Poet Laureate
No updates.
- Staff
Molly James, Recreation Manager, provided an update on the following:
- The City Clerk sent out an email on January 18 providing notice to Commissioners
that the emergency order providing for relaxed rules in the Brown Act expires on
February 28, 2023 and that Commissioners will need to resume attending
Commission meetings in-person.
o The next Library Commission meeting will be in-person at the Library. Staff
will send out additional information regarding that meeting.
o For some Commissions there will be a hybrid option, however, for Library
Commission members of the public will need to attend in-person to
participate in the Commission meeting.
- Memorial Park Specific Plan Conceptual Design
o Community Survey – Opened January 25 and will close on February 22
o Open House at the Cupertino Senior Center – Saturday, February 4 from 10
a.m. to 2 p.m.
o Community Webinar – Thursday, February 9 at 7 p.m.
o Visit engagecupertino.org for more information.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
February 8 – Vice Chair Panda
March 8 – Commissioner Pan
April 12 – Commissioner Chokshi
May 10 – Chair Zhao
FUTURE AGENDA SETTING
Chair Zhao requested resources for promotion of Cupertino Library programs. Commissioner
Chokshi seconded.
Vice Chair Panda requested Poet Laureate program update. Commissioner Pan seconded.
ADJOURNMENT
Chair Zhao adjourned the meeting 8:26 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 03.09.23 special meeting