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01-18-2024 Final SC Packet Sustainability Commission 01-18-2024 1 of 48 CITY OF CUPERTINO AGENDA lop CUPERTIN0 SUSTAINABILITY COMMISSION 10300 Torre Avenue, City Hall Conference Room C Thursday,January 18, 2024 5:00 PM ROLL CALL APPROVAL OF MINUTES 1. Subject: October 19, 2023 Sustainability Commission minutes. Recommended Action: Approve the October 19, 2023 Sustainability Commission minutes. A-Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS STAFF AND COMMISSION REPORTS OLD BUSINESS NEW BUSINESS 2. Subject: Review City Council Work Program and Capital Improvement Program projects and recommend items for 2024. Recommended Action: Recommend City Council Work Program and Capital Improvement Program project items for 2024. Staff Report A-FY 23-25 Adopted City Work Program B-Items Not Included in FY 23-25 City Work Program C-Submission Form 3. Subject: Staff update on CDP (previously known as Carbon Disclosure Project) recognition and discussion on mid-term greenhouse gas target. Page 1 1 Sustainability Commission 01-18-2024 2 of 48 Sustainability Commission Agenda January 18,2024 Recommended Action: Receive staff update. 4. Subject: Discuss engagement ideas regarding sustainability projects for youth. Recommended Action: Discuss and prioritize engagement ideas regarding sustainability projects for youth. 5. Subject: Discuss ideas for generating funding for sustainability projects. Recommended Action: Discuss and prioritize ideas for generating funding for sustainability projects. FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 2 Sustainability Commission 01-18-2024 3 of 48 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12900 Agenda Date: 1/18/2024 Agenda M 1. Subject: October 19, 2023 Sustainability Commission minutes. Approve the October 19, 2023 Sustainability Commission minutes. CITY OF CUPERTINO Page 1 of 1 Printed on 1/10/2024 powered by LegistarTM 3 Sustainability Commission 01-18-2024 4 of 48 DRAFT MINUTES MINUTES OF THE REGULAR MEETING OF THE SUSTAINABILITY COMMISSION 11M October 19, 2023 CUPERTINO Draft Minutes The meeting was called to order at 5:22 p.m. ROLL CALL: Present: Sonali Padgaonkar (VC), Meera Ramanathan, Vignesh Swaminathan (C), Anna Weber Absent: Steve Poon Staff: Victoria Morin, Commission Liaison Others Present: Ursula Syrova, Environmental Programs Manager, Chad Mosley, Director of Public Works STAFF AND COMMISSIONER INTRODUCTIONS Victoria Morin, Outreach Coordinator asked for introductions. We went around the room, and everyone introduced themselves. APPROVAL OF MINUTES 1. April 20, 2023 Sustainability Commission Minutes Victoria Morin, Outreach Coordinator suggested the following edits to the minutes: a. Item 4, page 3 the word "exclaimed" should be "explained." b. Item 5,page 4 the word "halter" should be "hinder." c. Item 5, page 4 the word 'Bird House" should be 'Byrne House." MOTION: Commissioner Weber moved, seconded by Vice Chair Padgaonkar to approve the minutes as amended. MOTION PASSED: 4-0, Poon Absent Commissioner Ramanathan arrived at 5:27 p.m. POSTPONEMENTS No Postponements 1 Sustainability Commission Regular Meeting October 19,2023 4 Sustainability Commission 01-18-2024 5 of 48 ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS None STAFF AND COMMISSION REPORTS Victoria Morin, Outreach Coordinator gave an update on the Single Use Plastic Ordinance. It went into effect on September 6. There was a mini expo with local businesses in August to educate businesses about the Ordinance and showcase compliant products, and there have been a few mini-grant applications from restaurants asking for funding. Vice Chair Padgaonkar inquired about containers with the film on the inside. Ms. Syrova said if a person was asking about something like a coffee cup,yes, this was allowed. Ms. Morin updated the Sustainability Commission (Commission) on the Blackberry Farm Golf Course. The City of Cupertino City Council voted to keep the golf course a golf course; it was not going to be converted into a natural habitat. The next environmental shredding and recycling event was scheduled for Saturday, November 18, from 8-12 p.m. Two Organics Waste Sorting Pilots were happening at an elementary and middle school. The Pilot was to begin with sorting food waste, and hopefully expand from there. She announced a new CalRecycle grant- funded mobile recycling truck called Recycletec that provides a place for people to exchange their beverage containers for the California Refund Value (CRV) amount. Recycletec was in pilot mode, so it was not advertised, but it was being used by the community. The Via Shuttle, now called Silicon Valley (SV) Hopper, planned to expand in the City of Santa Clara in early November. Chair Swaminathan was talking to Valley Transportation Authority (VTA) a lot about SV Hopper, trying to get something like SV Hopper in the VTA's Climate Action Plan. The VTA's Climate Action Plan had a lot of focus on vehicle miles traveled, a list of their projects was out now. Vice Chair Padgaonkar asked if there was an update on the Climate Action Plan (CAP). Chair Swaminathan explained the Commission could request an update on the CAP at the end of the agenda, at Future Agenda Setting. NEW BUSINESS 2. Staff update on the development of the new Landfill Agreement Ursula Syrova, Environmental Programs Manager gave a presentation on the development of the new Landfill Agreement. 2 Sustainability Commission Regular Meeting October 19,2023 5 Sustainability Commission 01-18-2024 6 of 48 Commissioner Weber clarified that people were not disposing correctly, people were putting food in the grey bin when organics were supposed to go in the green bin. Chad Mosley, Director of Public Works said it was not just food, but stuff that went in the green bin was making it into the grey bin as well. Ms. Syrova said both businesses and residents were not good about properly sorting their food scraps. Commissioner Weber asked if Ms. Syrova was referring to the Materials Recovery Facility (MRF)in the City of Sunnyvale in her presentation. Ms. Syrova said there was a MRF in the City of Sunnyvale and one in the City of San Jose. Chair Swaminathan inquired about the proposals and asked if there were options. Ms. Syrova said the City needs to consider all the needed services, which are processing garbage to remove recyclables before sending it to landfill, just sending to landfill as collected, and construction and demolition debris management. When the Request for Proposal (RFP) goes out, a service provider could respond to one, two, or all three services. Chair Swaminathan asked if it was possible to campaign more for the restaurants because the only place he saw a separation of food happening was at Chipotle. Ms. Syrova replied that was covered under Senate Bill (SB) 1383,which dealt more with separation of materials. She clarified she was presenting about what happens after contents get into a bin and what was happening to the contents. Commissioner Ramanathan remarked that some compostables were only compostable after many years. She wondered what would happen if a product like that went into landfill or compostables. Ms. Syrova said if it was processed, things were pulled out for whatever there was a market for. The waste was going to be run through a bunch of equipment and the machines were going to be pulling out containers, compostables, metal, etc. One-third to one- half of the waste was able to be pulled out and marketed in some way. Commissioner Ramanathan explained the reason she was asking was because of the Biodegradable Products Institute (BPI) certifies certain plastic items as compostable. Ms. Syrova answered those were probably compostable plastics, but as compostable plastics are not accepted in Cupertino's green carts and bins, they are disallowed under the Single Use Plastics Ordinance. Commissioner Weber wanted to see the slide with the percentages of materials disposed of as garbage in the City of Cupertino that were recoverable. She wanted to know if there was going to be more outreach or education. Vice Chair Padgaonkar thought this part was confusing; she was told if a person was confused to put it in the trash, or grey bin. Ms. Syrova mentioned a video she planned to push out on proper sorting. Chair Swaminathan said there was a concern in the multifamily units. Some had only two chutes. Some of those units included valet trash service where a person puts their garbage outside their door, and someone takes it for you. Maybe there was some type of Ordinance that could be enacted to change that. Ms. Syrova replied that the laws were there, someone just needed to be putting things in the right bin. Chair Swaminathan asked about the RFP. Ms. 3 Sustainability Commission Regular Meeting October 19,2023 6 Sustainability Commission 01-18-2024 7 of 48 Syrova said she went to the City Council in May, and they were interested in sorting, but they were also interested in cost. Commissioner Weber asked if this cost could be passed onto the resident and the business. Ms. Syrova said yes, this was going to show up in the rates, but the rates encompass many factors and disposal was only one piece of that. Commissioner Weber wanted to know the timeline. Ms. Syrova answered that staff was still working on getting the RFP out. Chair Swaminathan wanted to know if there was a fee that could be added to a multi-family development that did not have a good separation record. Ms. Syrova said beginning January 2024, staff was under California State regulation to start penalizing. NO ACTION TAKEN 3. Staff update on Sustainability Division restructuring Ursula Syrova, Environmental Programs Manager gave a presentation on the Sustainability Division restructuring. Chair Swaminathan remarked that the Sustainability Division (Sustainability) used to be part of the City Manager's Office (CMO) and a lot of aspects regarding funding were outside their realm. For example, stormwater cleaning and stormwater projects used to be separate. He wanted to know if the change was going to hinder or slow down projects or grants. Chad Mosley, Director of Public Works answered when Sustainability was under CMO, there was some activity on pulling in grants. A lot of the time grants were secured but it was Public Works that implemented them, and Public Works did not always have the staffing resources to implement them. This merging of the two divisions simplified things and made it easier to plan; it was easier to confirm there were available resources to implement grants with the departments being merged. Commissioner Weber wondered if staffing was going to be sufficient and if there were going to be other positions needed in the future. Mr. Mosley responded that when there was a need for additional support, the rest of the division was able to help out. There were not any plans to hire more staff at this time. Commissioner Ramanathan wanted to know if the people who worked at the Service Center were trained to inspect for sustainability-related issues. Ms. Syrova encouraged all employees to report anything that did not look right. Mr. Mosley clarified that checking for sustainability- related issues was more Code Enforcement jurisdiction. Chair Swaminathan recalled when sustainability was being defined years ago. There was discussion about how to word something to make it more productive. A lot was centered around education campaigns. He wanted to know how this portion of sustainability was going to be implemented in Public Works. Victoria Morin, Outreach Coordinator said staff worked within the means of the Climate Action Plan (CAP), and under every measure, there were a bunch of actions,which included education. 4 Sustainability Commission Regular Meeting October 19,2023 7 Sustainability Commission 01-18-2024 8 of 48 Commissioner Weber wanted to know how the City compared with nearby cities; was Sustainability within Public Works Department in other nearby agencies. Ms. Syrova answered that sometimes Sustainability was in Public Works, but it also ended up in many different departments, it was mixed. Chair Swaminathan wanted to make sure the City was keeping an eye on all the free money out there, as far as grant tracking went. Ms. Syrova said yes. She added that it made sense to have stormwater,resource recovery, and sustainability all together. NO ACTION TAKEN 4. Staff update on Sustainability Commission budget Victoria Morin, Outreach Coordinator, gave a presentation on the Sustainability Commission budget. Chair Swaminathan asked if there was going to still be a Sustainability Commission. Ms. Morin said yes. Commissioner Weber inquired about sustainability-related workshops, meetings, or training budgets and wanted to know if that was in collaboration with the Sustainability Division. Ms. Morin clarified that as there were new commissioners, there might be a need for some additional education. NO ACTION TAKEN 5. Staff update on Sustainability Division budget Victoria Morin, Outreach Coordinator gave a presentation on the Sustainability Division budget. Chair Swaminathan wanted to know what Virtual Reality (VR) Decarb was about. Ms. Morin answered the VR Decarb was related to a $112,000 grant from Silicon Valley Clean Energy. She explained that it was a VR walk-through. It is a kind of game where people can remove carbon dioxide from the air, along with any unhealthy gas appliances, and convert that into induction. They planned to bring the VR Decarb to events and share it with the Silicon Valley Clean Energy jurisdiction so many people were able to participate in the VR simulation. Chair Swaminathan asked if this was something people were able to access from home. Ms. Morin said there was still discussion about whether it could become an application that someone was able to download. Chair Swaminathan inquired about the alternative commute and wanted to know if that was for biking or did it also include a Valley Transportation Association (VTA) pass. Ms. Morin said one was a pure incentive, which was $8 per day for biking, or some other type of alternative transit. Then there was the refund piece, if someone wanted to buy a transit pass for example. The limit for the reimbursement was$75 per month. 5 Sustainability Commission Regular Meeting October 19,2023 8 Sustainability Commission 01-18-2024 9 of 48 Chair Swaminathan asked if City staff could take SV Hopper. Ms. Morin yes but they had to pay for it. Vice Chair Padgaonkar asked about the Climate Action Plan (CAP) and wondered if it was still going to be in existence as a special project. Ms. Morin clarified the CAP was still in existence, the implementation was still happening, and the CAP was adopted but the funding ended in August 2022. Chair Swaminathan clarified the Vice Chair was asking since special projects were cut so much, what was going to happen to special projects. Ms. Morin answered that staff would have to ask for a budget amendment when the time came. Chad Mosley, Director of Public Works clarified it was not that there would be zero dollars for special projects going forward, a budget adjustment would just need to be submitted. Chair Swaminathan asked about revenue generation for the Sustainability Division, in terms of fees. Ms. Morin said currently it was just the General Fund or grant funding. Staff was trying to turn over every rock there was to turn over. There was talk of a carbon fee on a property bill. Commissioner Ramanathan asked about money being carried over from year to year. Ms. Morin said it was possible to request money to be carried over into the next year. Commissioner Ramanathan wondered who the Electric Workshop Cooking Demo was for. Ms. Morin said it was to showcase induction cooking to residents. Chair Swaminathan mentioned there were a lot of ways the City could generate revenue from sustainability.Vice Chair Padgaonkar mentioned penalties as a source of revenue generation. NO ACTION TAKEN FUTURE AGENDA SETTING • Building Decarbonization master plan including outreach • Sustainable Youth Engagement option brainstorm • Climate change adult action campaign/hosting a workshop for carbon reduction ideas • Opportunities and challenges of recycled water in Cupertino • Discuss zero emission vehicles and chargers. • Municipal plan to electrify fleet • Landfill Agreement/Post-Collection RFP update • CAP 2.5 Re:Brainstorm funding ideas for the City • New Construction • Fees • Recycling • Municipal Goals vs. CAP ADJOURNMENT Meeting adjourned at 6:38 p.m. 6 Sustainability Commission Regular Meeting October 19,2023 9 Sustainability Commission 01-18-2024 10 of 48 SUBMITTED BY: Victoria Morin, Staff Liaison Note: Any attachments can be found on the Cupertino Website https://www.cupertino.org/our-city/agendas-minutes 7 Sustainability Commission Regular Meeting October 19,2023 10 Sustainability Commission Su t ' ability Commission Agenda Item �1-18-2o2411 of48 October 19, 2023 Landfill p Agreement U date October 19, 2023 Ursula Syrova is.I CUPERTINO 11 Landfill Agreement Process Update • RFP is still under development and review from Purchasing Manager and City Attorneys Office • Still seeking the three categories of services: • Process garbage for additional diversion • Construction and Demolition Debris mgmt • Straight disposal to landfill 12 Background: Material Collection and Disposal For Removal and Management of Garbage & Recyclables, Cupertino has two agreements: • A franchise agreement with Recology to collect all the streams of materials (garbage, recyclables, organics) as well as construction & demolition (C&D) debris. • An agreement with Republic Services to dispose of garbage and to process and dispose of C&D debris. 13 Background: Recology handles the blue & green cart materials The agreement with Recology includes collection and processing of the recyclables and organics: • After collection, through sub-agreements arranged by Recology: • Material in green carts/bins is taken to be processed into compost at two Recology facilities • Material in blue carts/bins is taken to be processed for sale on the recyclables market at GreenWaste in San Jose 14 RFP Focus: Disposal of Garbage and C&D Debris • Material in gray carts/bins and in debris boxes is collected by Recology and taken directly to Newby Island Landfill under an agreement between the City of Cupertino and Republic Services. • Garbage is disposed directly into the landfill • C&D debris is sorted before disposal • This agreement ends in November 2023 with a 2-year extension to November 2025. • The City needs a new agreement for disposal of trash and processing of C&D debris. 15 Options for the next agreement(s): C&D • Facilities that process C&D debris boxes vary on sorting technology and diversion rates. . w • The City is interested in exploring r � " options for high rates of material s .' � recovery from this debris. 1 x 16 70 crf materials disposed of as garbage in Cupertino are recoverable. Multifamily Commercial Single-family GARBAGE GARBAGE GARBAGE a Recyclable _ empostable 0Potentially recoverable Garbage — not recyclable 17 Options for the next agreement(s): MRFing • Garbage could be sent to a Material Recovery Facility (MRF) that would divert 1 /3 or 1 /2 (or more) to be composted or recycled . Direct to landfill OR • MRFing would process first? accomplish CAP action NO PROCESSING: PROCESSING; Garbage strean7 mllected and Garbage Stream Collected and item W 1 .2 and would sent to landfill for disposal_ sent to MRF for sorting to No rermrery pf any recyclable recover recycable materials and help keep organics out materials thrown away as trash. reduce volume to IandfllL of the landfill. ICurrentsituation) 18 Processing Garbage: Impact to Ratepayers • Processing garbage instead of disposing it directly to landfill could cost single-family ratepayers M F ' an extra estimated $5 - $8 per month. • From a 2020 survey: • 43.2% willing to pay more PROCESSING: • 44.3% not willing Garbage stream collected and sent to MRF for sorting to • 12.4% not sure/didn ' t answer recover recycable materials and reduce volume to landfill. 19 Planned RFP: • We want to see all options available to Cupertino • Proposers can respond to whichever services they can provide: • Landfill disposal • C&D processing and disposal • Garbage processing at a MRF • RFP will allow for both public and private entities to respond • We may end up with more than one agreement to get the services determined to be best for Cupertino 20 Proposal Considerations: • Qualifications • Technical approach • Location and overall distance material will travel, including after consolidation and transfer, if applicable • Tonnage capacity currently and into the future • Regulatory compliance • Diversion capabilities and any relevant certifications • Cost in relation to total value for the City' s goals 21 Sustainability Cg n it M�tihi�sio, Agenda Item #3 01-18-202422of48 October 19, 2023 Division Restructure Update October 19, 2023 Ursula Syrova is.I CUPERTINO 22 Merger of Two Divisions: Sustainability into Environmental Programs • Departure of Management Analyst and Manager offered opportunity in light of budget crisis to consolidate . • Sustainability moved from City Manager's Office to Public Works Department. • Redistribution of tasks and position allocations are expected to save the GF about $250,,000. • Work to achieve the goals of CAP 2.0 continues. 23 Public Works Divisions Service Center City Hall • Trees 0 Transportation • Grounds 0 Capital Improvements • Facilities 0 Development • Streets Services/Engineering • Environmental Programs 24 Current Environmental Programs Structure: Chad Mosley Director of Public Works • Ursula (she/her) Environmentalmental Programs Manager Public Works 0 City Hall (408)777-7603 Alex WY koff Lori Baum artner Nicole Lee Steven Hirsch Victoria Morin 9 Environmental Programs Spec... O Environmental Community As... Environmental Programs Assis... O Environmental Programs Assis... O Outreach Coordinator to Manny Barragan Nick Kibilov Environmental Compliance Te... O Sustainability Fellow NKO 25 Sustainability COMMi5�i mission Agenda Item #4 0 1-18-2024 26 of 48 October 19, 2023 Sustainability Commission Budget October 19, 2023 Victoria Morin is.I CUPERTINO 26 Commission Budget Funds Removed ■ Elmo 2023-24 1 School Waste Audit Supplies $756 $0 2 Sustainability Student Grant Awards or 2,097 Student Essay Contest Awards $ $0 3 Sustainability Speakers Series, Cost for 2, 1 18 speaker and supplies $ $0 4 Business cards for new members $216 $0 Total $5,187 $0 27 Commission Budget Remaining MAIWO d I 1 Name tags for new members $55 $140 2 Sustainability subject workshops, meetings, or training $730 $1 ,200 3 Tabling activity supplies and giveaways $216 $500 Removed programs (previous slide) $5, 187 $0 Total $6,188 $1 ,840 28 S u s t a i n a b i ljj&Qqpg?, 5� Qn Agenda Item0#15-202429of48 October 19, 2023 Sustainability Division Budget October 19, 2023 Victoria Morin is.I CUPERTINO 29 Sustainability Division Budget Overview 1 . Materials (office supplies, printing, meeting expenses, equipment, conferences, mileage reimbursement, membership dues) 2. Contracts (City owned bike maintenance, sustainability corps fellow, earth day activities, GHG emissions inventory) 3. Special Projects (CAP, Employee commute program, Climate Victory Garden, Electric cooking demo, Cupertino Climate Challenge, workshops) 30 Sustainability Division Budget Detail Budgeted Budgeted 14 L-- Materials $ 51 ,405 $ 20,366 -60% Contracts $ 119,675 $ 51 ,450 -57% Special Projects $ 183,824 $ 0* ($78,986) -100% Total $ 354,904 $ 71,816 -80% *$78,986 carried over from unspent Special Project funds from FY 2022-23 31 What projects were not funded? The following projects have been identified as an unfunded need, which refers to priority projects that lack sufficient funds to be implemented at this time. u4ES ated Cost =0 4 Water Conservation Rebate $45,000 Matching (ending June 2024) Employee Alternative Commute $35,000 Climate Victory Garden $ 175,000 32 What project funds are remaining? 2021 GHG emissions inventory* $ 20,000* Existing Building Decarbonization Study* $ 50,000* Earth and Arbor Day Festival $ 5,400 Climate Dashboard* $ 10,000* Electric Workshop Cooking Demo* $ 6,400* VR Decarb (grant funded) $ 112,000 *Project budget carried over from unspent special project funds in 2022-23 33 Sustainability Commission 01-18-2024 34 of 48 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12901 Agenda Date: 1/18/2024 Agenda M 2. Subject: Review City Council Work Program and Capital Improvement Program projects and recommend items for 2024. Recommend City Council Work Program and Capital Improvement Program project items for 2024. CITY OF CUPERTINO Page 1 of 1 Printed on 1/10/2024 powered by LegistarTM 34 Sustainability Commission 01-18-2024 35 of 48 CITY OF CITY MANAGER'S OFFICE CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366 CUPERTINO CUPERTINO.ORG SUSTAINABILITY COMMISSION STAFF REPORT Meeting:January 18,2024 Subject Review City Council Work Program and Capital Improvement Program projects and recommend items for 2024. Recommended Action Review City Council Work Program and Capital Improvement Program project items for 2024. Reasons for Recommendation On April 4, 2023, the City Council approved the Fiscal Year(FY)2023-2025 City of Cupertino Work Program (CWP),which included a total of 24 projects.Due to budget constraints,the City Council approved funding for 15 of the 24 projects for FY 2023-2024, while the remaining nine were placed on hold. Attachment A includes details on the adopted 24 projects. The City Council will be reevaluating all CWP items in early Spring 2024. Staff is requesting that all commissions review existing work program items and propose up to three items for the Council to consider. These items can be from the nine items that are currently on hold, listed in Attachment A. They can also be from the other items that were not selected during the prioritization process,listed in Attachment B. Commissions can also vote to propose new items as long as they fit the following criteria: • Timelines are finite in nature,with an expectation of completion within the next one to two fiscal years. • Items are not duplicated in other efforts/programs like CIP projects, General Plan, Climate Action Plan, etc. • Items are not part of general City operations. • Items fit into at least one of the five Council approved Goals (Public Engagement and Transparency,Transportation,Housing, Sustainability& Fiscal Strategy, Quality of Life). • Items fit within the commission's scope outlined in the Cupertino Municipal Code. All CWP proposals must be submitted using Attachment C.These proposals will be consolidated and submitted for Council consideration in early spring. 35 Sustainability Commission 01-18-2024 36 of 48 For reference, the CWP is the list of projects and/or initiatives that reflect the residents and City Council's stated priorities and policies. The CWP provides the opportunity to enact advanced priorities with funding into action. Some examples have been: Senior Services, Housing topics, Bike/Ped/Traffic Safety, etc. The CIP projects arise out of the need to construct,maintain, and improve the City's infrastructure, facilities, and property.While CIP projects may reflect resident and Council priorities, these projects undergo a separate evaluation process and are completed through different processes than most CWP projects. CIP projects should not be included in the list of CWP recommendations. Sustainability Impact No impact. Fiscal Impact Commissioners should keep the City's budget in mind when proposing new items for Council consideration. California Environmental Quality Act Not Applicable Prepared by: Astrid Robles, Senior Management Analyst Prepared by: Susan Michael, Capital Improvement Programs Manager Reviewed by: Tina Kapoor,Deputy City Manager Reviewed by: Chad Mosley,Director of Public Works Attachments: A-FY 23-25 Adopted City Work Program B-Items not included in FY 23-25 City Work Program C-Submission Form 36 Attachment A Sustainability Commission 01-18-2024 37 of 48 FY 2023-25 City Work Program On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City's budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024.The remaining nine projects will be considered for funding next year. Details and the breakdown of each year's projects can be found in the two tables below. Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff Goal Department Vision Zero (3) Develop a Vision Zero Policy and $20,000 March 2023 Public Works 400 hrs/ Transportation Action Plan and hire a consultant. additional - December $105,000 The Plan will guide policies and (Vision Zero is 2023 5 programs with the goal of eliminating currently funded fatalities on Cupertino roadways. with $80K(100- *Bike Ped Special emphasis will be placed on 88-844 750-040). Commission routes to, and streets surrounding, Cupertino schools. Tree List Project phases: 1) $50,000 1) January 1) Community 1) 150 hrs/ Sustainability& = 1) Review and revise development additional 2024-June Development $45,000 Fiscal Strategy tree list (per Ch. 14.18: Protected 2024 Trees) with an emphasis on 2) $60,000 2) July 2023 - 2) Public Works 2) and 3) appropriate trees and native additional June 2024 200hrs/$40,000 species. 3) July 2023- 3) Public Works 4 2) Review, revise, and communicate 3) $0 June 2024 street tree list with an emphasis on appropriate trees and native species. 3) Develop an Urban Forest program scope and cost for future consideration. *Projects relevant to Commission Scope 1 37 Sustainability Commission 01-18-2024 38 of 48 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Public Safety 1) Deploy city-owned license plate 1) $60,000 1) July 2022- 1) Innovation 1)100-200 hrs/ Quality of Life in both readers and implement policies to (Already allocated September Technology $15,000- residential/co allow neighborhood-owned ones. in FY23) 2023 $30,000 mmercial 2) Strengthen Block 2) City areas Leader/Neighborhood Watch 2) $10,000 2)July 2023- Manager's 2)200 hrs/ 3 programs to ensure the leaders additional June 2024 Office $30,000 are active and expand the coverage of active neighborhoods. 3) $0 3)July 2023- 3) City 3)250 hrs/ 3) Explore best practices to deter June 2024 Manager's $40,000 *Public Safety crime in commercial areas and Office Commission bring options to Council. Senior 1)Assess Survey results and develop a 1) $0 1)July 2023- Parks and 1) 400-500 hrs/ Public Services and plan to increase awareness of June 30, 2024 Recreation $60,000- Engagement = Youth programs and services for seniors 2) $20,000 $80,000 and Engagement based on gaps identified by the additional 2)July 2022- Transparency 3 survey. June 30, 2024 2) 200 hrs/ $30,000 2)Connect seniors with youth and *Teen their families with inclusive Commission activities. Dogs Off- 1)Transition successful trial DOLA 1) $5,000 1)July 2023- Parks and 1) 600+ hrs/ Quality of Life Leash Area programs to permanent programs June 30, 2024 Recreation $93,000+ (DOLA) with a staff level permitting process 2) $200,000 per 3 Programs housed in Parks and Rec year(already 2)July 2023- 2)400hrs+/ allocated in CIP: June 30, 2024 $70,000+ *Parks and 2)Amenities for DOLA programs in park amenity (Dependent on Rec City parks, e.g., water facilities for improvements) #of amenities) Commission dogs,fencing, benches, etc. *Projects relevant to Commission Scope 2 38 Sustainability Commission 01-18-2024 39 of 48 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Preserve Explore opportunities to preserve $250,000 July 2021- Community 1000 hrs/ Housing existing and existing expiring BMR housing. (already allocated June 2025 Development $305,000 develop new Develop ELI (Extremely Low Income) and will 2 BMR/ELI and BMR housing units for carryover) Housing Developmentally Disabled individuals *Planning (IDD) on City-owned property as well Commission as the County-owned sites. Study Session Inventory and assess existing facilities $90,000 ($25k for July 2023 City Manager's 100 hrs/ Sustainability& on City- and prepare a long-range planning feasibility study -June 2025 Office $16,000 Fiscal Strategy 2 Owned report for three City-owned and $65k for long Properties properties (including, but not limited range plan) to Blesch, Byrne, and Stocklemeir) previously allocated (D Housing Update Housing Element and $630,000 September Community 2000 hrs/ Housing C Element complete rezoning, General Plan additional 2020-January Development $610,000 2 Update Amendments and EIR by December ($1,070,000 2024 2023. previously *Planning allocated) Commission Council 1. Revised Ethics Policy consistent 1) $0 1) March 2023 City Attorney's 150 hrs/ Public Governance with City response to the Civil Grand -September Office/City $30,000 Engagement Reform Jury Report authorized on 2/21/2023 2) $25,000 2023 Manager's and Package 2. Investigate and report back on additional (For 2) March 2023 Office Transparency 2 incidents of violations of the both Council and -September Municipal Code and Ethics Policy Commission 2023 relative to the Council-staff Governance relationship cited in the Civil Grand Reform) Jury Report *Projects relevant to Commission Scope 3 39 Sustainability Commission 01-18-2024 40 of 48 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Commission 1. Revised Commissioner's Handbook 1) $0 1) April 2023 - City Attorney's 150 hrs/ Public Governance to align it with Council Procedures December Office/City $27,000 Engagement Reform Manual 2) $25,000 2023 Manager's and Package 2. Investigate & report back on additional (For 2) March Office Transparency incidents of violations of the Muni both Council and 2023 - Code re:the Commission-Staff Commission September 2 relationship Governance 2023 3. Realignment of Commissioner Reform) 3) March terms of office 2023 - 4. Establishment/revision of 3) $0 October 2023 C: commissioner qualifications 4) March 4) $0 2023 - October 2023 Whole City Repeat the 2013 process of compiling 1)$10,000 December Admin 200-500 hrs/ Public Policy Review and reviewing all City Policies (Already allocated. 2022-June Services/City $30k-$80k Engagement including 1)Administrative and 2) This excludes 2024 Attorney's and 2 Council policies and provide funds related to Office/City Transparency recommendations/updates, e.g. review of Financial Manager's Green Purchasing, Property Policies) Office Acquisition 2) $0 Analyze Analyze potential revenue resources $50,000 (already March 2023 - Administrative 100 hrs/ Sustainability& Potential such as transient occupancy tax, sales allocated as part August 2023 Services $16,000 Fiscal Strategy Revenue tax, property tax, utility users'tax, of FY 23 City Work ° 1 Resources the City-owned municipal water Program) system, and potential lease/rental income to address possible future financing challenges. *Projects relevant to Commission Scope 4 40 Sustainability Commission 01-18-2024 41 of 48 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Support for Collaborate and fund jointly with $50,000 July 2023 - Community 1000 hrs/ Housing the Unhoused West Valley efforts to address additional June 2025 Development $90,000 1 *Housing regional needs and find workable Commission support for the Unhoused. Fiscal Develop the handbook to ensure $45,000 (already July 2021- Administrative 200 hrs/ Sustainability& Procedures standardization of accounting, allocated as part September Services $30,000 Fiscal Strategy ° 1 and Policies budget, investment, procurement of Moss Adams 2023 Handbook policies, procedures, rules and Contract) regulations. Budget Audit Audit the Budget and Budget Policies. $15,000 (already July 2022- Administrative 40 hrs/$6,000 Sustainability& allocated as part July 2023 Services Fiscal Strategy 1 of Moss Adams Contract) *Projects relevant to Commission Scope 5 41 Sustainability Commission 01-18-2024 42 of 48 FY 2023-25 City Work Program Priority To Be Considered FY 2024-2025 City Work Program Recycled Develop Recycled Water Feasibility $200,000 July 2023- Public Works 800 hrs/ Sustainability& Water Study. Include Blackberry Farm October 2024 $210,000 Fiscal Strategy s 3 Feasibility focus and extension of recycled Study water from SCVWD. The Rise: Improve engagement with $100,000 July 2023 - City Manager's 700 hrs/ Public construction stakeholders to ensure progress additional June 2025 Office $100,000 Engagement 2 stakeholder with construction and reduce and engagement barriers. Transparency Revise & Prioritize following completion of 1)$1,000,000 2) January Community 2000 hrs/ Quality of Life Update Heart Housing Element: additional 2024-June Development $610,000 of the City 1.Address effect of AB 2011 and 2025 Special Area build on Housing Element goals to 2)$50,000 3) January facilitate housing production in additional 2024-June 2 transit-oriented locations 2025 2.Tailor permissible uses to revitalize local public-facing c' commercial uses (retail/restaurant/entertainment/p rofessional office, etc.) Homelessness Continue the Homeless Jobs $225,000 July 2023- Community 200 hrs/ Housing Jobs Project program for two individuals for the additional June 2024 Development $61,000 and third year. Revisit for review and 2 Transitional consider Transitional Housing. Housing *Housing Commission *Projects relevant to Commission Scope 6 42 Sustainability Commission 01-18-2024 43 of 48 FY 2023-25 City Work Program Priority To Be Considered FY 2024-2025 City Work Program NO Privacy Prioritize following completion of $200,000 January 2024 Community 300 hrs/ Quality of Life Screening and Housing Element: additional -January Development $92,000 Balconies Muni Code (Ch.19.28: R-1 Zones) 2025 2 Code Privacy Screening and Balconies. �17 Update privacy planting list to be Q- *Planning climate appropriate/native 3 Commission Pond Repurposing ponds at Blackberry $50,000 July 2023— Public Works 150 hrs/ Quality of Life Repurposing Farm,focus on groundwater additional June 2024 $40,000 2 at Blackberry recharge. Farm New Bicycle- 1) Update the current Bicycle and $200,000 July 2024— Public Works 750 hrs/ Transportation Pedestrian Pedestrian Plans and combine them additional December $200,000 Plan to create a comprehensive Active 2025 Transportation Plan. 1 2) Consider Complete Streets concepts to enhance the interface between Active Transportation improvements and public and *Bike Ped private transportation systems. Commission Real Estate Create Real Estate Purchasing $75,000 June 2025 City Manager's 200 hrs/ Sustainability& Purchasing Policy additional Office $30,000 Fiscal Strategy 1 Policy 280 stretch as Establish/maintain 1-280 as scenic $25,000 July 2023- Public Works 100 hrs/ Quality of Life 1 scenic highway additional 6/30/2024 $30,000 highway *Projects relevant to Commission Scope 7 43 ustainabilit Commission SATTAQWAEI bIUA Items Not Included in FY 23-25 City Work Program # Project Title Description Goal 1 Student Internship Implement a program to provide internship opportunities for Public Engagement and Transparency Program high school and community college students. 2 New Bicycle-Pedestrian 1.Design a new Bicycle-Pedestrian Plan to expand on the Transportation Plan expired Bicycle and Pedestrian Plans 2.Integreate Complete Streets concepts to create a better interface between active transportation and VTA transit systems 3.Bicycle and vehicular parking standards revision 3 Privacy Screening and Muni Code:Privacy Screening and Balconies Transportation Balconies Code 4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation 5 Integrated Plan for Create Integrated Plan and Database for Community Public Engagement and Transparency Community Engagement Engagement.The plan should include all possible outreach channels,traditional media,newspaper, including Chinese and other languages,City Channel, the Scene,social media and influencers.community leaders,community groups,HOAs,block leader programs,Chamber and other business groups etc. 6 Development Analyze methods to limit the implementation timeline Quality of Life Accountability for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process. 7 Electrification Study Conduct public outreach,policy research,and Sustainability coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings and transportation systems. 8 Visitor Center Develop an online visitor center/guide so that visitors to Public Engagement and Transparency Cupertino know where to go.Ideally a(digital)map to identify locations to visit or for photo ops to post on social media. 9 Safe Gun Storage Research best practices for safe gun storage from Quality of Life Ordinance neighboring jurisdictions.Adopt safe gun storage ordinance to increase public safety for residents. 10 Sign Ordinance Update Update existing provisions,particularly in the temporary Quality of Life sign regulations. 11 Youth Who Work Encourage more youth and young adults in schools to Quality of Life work and also help small businesses to reduce the burden caused higher minimum wages.For example, the City could provide$2/hour to compensate local small businesses. 44 Sustainability Commission ATTA&RIVIENT,Q Sustainability Commission 2024 City Work Program Recommendations CUPERTINO Project Title Description Goal p Select each goal that the project aligns with. Please provide a project description of up to 300 ❑ Public Engagement&Transparency 1 characters. ❑ Transportation ❑ Housing ❑ Sustainability & Fiscal Strategy ❑ Quality of Life ❑ Public Engagement&Transparency ❑ Transportation 2. ❑ Housing ❑ Sustainability & Fiscal Strategy ❑ Quality of Life ❑ Public Engagement&Transparency ❑ Transportation 3. ❑ Housing ❑ Sustainability & Fiscal Strategy ❑ Quality of Life Sustainability Commission 01-18-2024 46 of 48 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12902 Agenda Date: 1/18/2024 Agenda M 3. Subject: Staff update on CDP (previously known as Carbon Disclosure Project) recognition and discussion on mid-term greenhouse gas target. Receive staff update. CITY OF CUPERTINO Page 1 of 1 Printed on 1/10/2024 powered by LegistarTM 46 Sustainability Commission 01-18-2024 47 of 48 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12903 Agenda Date: 1/18/2024 Agenda M 4. Subject: Discuss engagement ideas regarding sustainability projects for youth. Discuss and prioritize engagement ideas regarding sustainability projects for youth. CITY OF CUPERTINO Page 1 of 1 Printed on 1/10/2024 powered by LegistarTM 47 Sustainability Commission 01-18-2024 48 of 48 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12904 Agenda Date: 1/18/2024 Agenda M 5. Subject: Discuss ideas for generating funding for sustainability projects. Discuss and prioritize ideas for generating funding for sustainability projects. CITY OF CUPERTINO Page 1 of 1 Printed on 1/10/2024 powered by LegistarTM 48