Agenda PacketCITY OF CUPERTINO
LIBRARY COMMISSION
AGENDA
This will be a teleconference meeting without a physical location .
Wednesday, December 7, 2022
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, December 7, 2022 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair’s discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar :
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Library Commission Agenda December 7, 2022
https://cityofcupertino.zoom.us/webinar/register/WN_c7GVH9BXRDSb8m-YFpgtIA
Phone
Dial 669-900-6833 and enter Webinar ID: 965 3710 0874
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 965 3710 0874
SIP: 96537100874@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda December 7, 2022
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: November 2, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the November 2, 2022 Library
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate
Subcommittee.
NEW BUSINESS
3.Subject: Consider Canceling the January 2023 Library Commission Meeting
Recommended Action: Discuss and cancel the January 2023 Library Commission
meeting.
STAFF AND COMMISSION REPORTS
4.Subject: Monthly Update Reports
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Library Commission Agenda December 7, 2022
Recommended Action: Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Commissioners
-Poet Laureate
-Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
22-11812 Agenda Date: 12/7/2022
Agenda #: 1.
Subject: November 2, 2022 Library Commission Meeting Minutes
Review and approve the November 2, 2022 Library Commission meeting minutes.
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DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, November 2, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners present: Qin Pan, Liyan Zhao, Rahul Vasanth, Sheela Sreekanth
Commissioners absent: Archana Panda
City/County Staff present: Kevin Khuu, Jessica Javier, Clare Varesio, Jennifer Weeks
Guest Speakers: Keiko O’Leary
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: September 7, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the September 7, 2022 Library Commission
meeting minutes.
Commissioner Sreekanth motioned to approve the minutes as submitted. Commissioner
Vasanth seconded. Motion passed with 4 yes and 1 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2. Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate Subcommittee.
Vice Chair Zhao announced the Poet Laureate Celebration Event on November 16 at 6 p.m. at
Community Hall. The subcommittee has sent out the invitations. Working on finalizing the
guest list and catering. Clarified it is a public event and everyone is welcome to attend. Clare
Varesio, Community Librarian, encouraged everyone to attend who is available to celebrate the
incoming and outgoing poets and the program.
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Chair Pan introduced Keiko O’Leary, incoming Cupertino Poet Laureate. Ms. O’Leary provided
a brief introduction to the commission.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
3. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
o Commissioner Sreekanth, Vice Chair Zhao, Commissioner Vasanth, and Chair
Pan expressed many thanks to Clare for her contributions over the years to the
Cupertino Library.
o Liana Crabtree, Cupertino resident, expressed many thanks to Clare.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
o Did not end up holding the October book sale. The next book sale is scheduled
for February 2023. Donation bins are closed right now.
o The book sale in the Cupertino Library Lobby is available anytime the Library is
open.
- Cupertino Library Foundation
No updates.
- Commissioners
o Vice Chair Zhao reported on the History of Chinese American Women event at
the Library.
- Poet Laureate
No updates.
- Staff
o Council approved extending the resolution authorizing continued remote
teleconference meetings through December 1, 2022.
o For Commissioners whose terms are expiring in January, an email was sent by
the City Clerk last week confirming whether you are eligible for reappointment.
Applications are due by 4:30 p.m. on Friday, January 6, 2023. Council will
conduct interviews and make appointments in late January.
o Commissioners Dinner will be held in person on Monday, November 14 from 6
to 9 p.m. at the Quinlan Community Center in the Cupertino Room.
o Annual Tree Lighting – Friday, December 2 from 6 to 8 p.m. at Quinlan
Community Center. Open to all, no advanced registration required.
o For the following holiday events, registration is required at reg4rec.org.
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Breakfast with Santa – Saturday, December 3 from 8:30 to 11:30 a.m. at
Quinlan Community Center
Signing Santa – Saturday, December 10 from 2 to 4 p.m. at Quinlan
Community Center
Santa Visits – December 10, 11, 16, 17, and 18 (15-Minute Visits to your
home)
o Rachelle Sander has been promoted to the Director of Parks of Recreation
effective October 8.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
November 9 – Vice Chair Zhao
December 14 – Chair Pan
FUTURE AGENDA SETTING
None
ADJOURNMENT:
Chair Pan adjourned the meeting 7:40 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
22-11813 Agenda Date: 12/7/2022
Agenda #: 2.
Subject: Cupertino Poet Laureate Subcommittee Update
Receive an update from the Cupertino Poet Laureate Subcommittee.
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CITY OF CUPERTINO
Agenda Item
22-11814 Agenda Date: 12/7/2022
Agenda #: 3.
Subject: Consider Canceling the January 2023 Library Commission Meeting
Discuss and cancel the January 2023 Library Commission meeting.
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CITY OF CUPERTINO
Agenda Item
22-11815 Agenda Date: 12/7/2022
Agenda #: 4.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Commissioners
-Poet Laureate
-Staff
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