Agenda PacketCITY OF CUPERTINO
LIBRARY COMMISSION
AGENDA
This will be a teleconference meeting without a physical location .
Wednesday, November 2, 2022
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, November 2, 2022 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair’s discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar :
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Library Commission Agenda November 2, 2022
https://cityofcupertino.zoom.us/webinar/register/WN_b3DTYleDSwuUe_h3itjkdg
Phone
Dial 669-900-6833 and enter Webinar ID: 967 0765 1168
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 967 0765 1168
SIP: 96707651168@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda November 2, 2022
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: September 7, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the September 7, 2022 Library
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate
Subcommittee.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
3.Subject: Monthly Update Reports
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Library Commission Agenda November 2, 2022
Recommended Action: Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Commissioners
-Poet Laureate
-Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
22-11558 Agenda Date: 11/2/2022
Agenda #: 1.
Subject: September 7, 2022 Library Commission Meeting Minutes
Review and approve the September 7, 2022 Library Commission meeting minutes.
CITY OF CUPERTINO Printed on 10/26/2022Page 1 of 1
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DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, September 7, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners present: Qin Pan, Liyan Zhao, Rahul Vasanth, Sheela Sreekanth, Archana
Panda
Commissioners absent: None
City/County Staff present: Kevin Khuu, Jessica Javier, Clare Varesio, Jennifer Weeks
Presenters: None
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: July 6, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the July 6, 2022 Library Commission meeting
minutes.
Commissioner Panda motioned to approve the minutes as submitted. Commissioner Vasanth
seconded. Motion passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Written Communications included an email from the Wildlife Awareness Initiative (WAI).
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Cupertino Poet Laureate Update
Recommended Action: Receive an update on the 2023-2024 Cupertino Poet Laureate
appointment. Discuss plans for honoring and celebrating the 2020-2022 Poet Laureate as well as
welcoming the new Poet Laureate. Assign tasks for upcoming celebration events, as needed.
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Kevin Khuu, Management Analyst, provided an update on the 2023-2024 Cupertino Poet
Laureate. Informed the Commission that letters have been sent to the candidates who were not
selected, a letter has been sent to the candidate that was selected, and City Council did approve
the Library Commission’s final recommendation at their August 16 meeting. Next step is to
plan out the Celebration Event.
Management Analyst Khuu provided an overview of the event. Following the timeline, the goal
is for the event to take place in October and the purpose of the item tonight is to review the
general details of the event and to see if Commissioners would like to volunteer their time to
help organize the event. The event will typically start with a speech from the outgoing Poet
Laureate, the outgoing Poet Laureate will be presented a gift, and then they will introduce the
incoming Poet Laureate along with presenting the trophy. The incoming Poet Laureate will
introduce themselves, provide a background, and then share poems of their choice. Following
that mingling and light beverages and food. Management Analyst Khuu then reviewed some
general tasks that could be assigned to Commissioners who would like to volunteer.
Commissioner Panda volunteered to help with overall event management, guest list
management including invites and RSVPs, and the catering for light food and beverages. Vice
Chair Zhao volunteered for researching the gift for the outgoing Poet Laureate. The Poet
Laureate Subcommittee, comprised of Commissioner Panda and Vice Chair Zhao, will plan for
a one-hour event, and will work out the details with the Poet Laureates and staff.
Staff will look at availability in October for a weekday evening at Community Hall and Quinlan
Community Center.
STAFF AND COMMISSION REPORTS
3. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
• Liana Crabtree, Cupertino Resident, recommended that when the satellite book
drop is closed that it be used as a passenger loading/unloading zone, and that
there be a cover for the book drop that notifies people that it is closed.
• Clare Varesio, Community Librarian, did clarify that the decision to designate
the book drop as a loading/unloading zone is a decision for the City, but that the
Library would support in the future.
• Chair Pan expressed adding this to the agenda at a future meeting for discussion.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
Hosted a very successful book sale in August. Next book sale will be Saturday, October
15 and Sunday, October 16. Donation bins at the Library have reopened Tuesday
morning to Thursday afternoon.
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- Cupertino Library Foundation
Wrapped up taking donations for the Donor wall and that has transitioned back to the
City Staff. Staff will work on installing by early 2023. The Library Foundation Board
approved funding support for the Superfest Disability Film Festival (Superfest
Showcase). Plans are to host the event in January 2023 and more information to come.
• Liana Crabtree, Cupertino Resident, thanked the Foundation for the update
regarding Super Fest.
- Commissioners
No updates.
- Poet Laureate
Jing Jing Yang expressed how delighted she is that Keiko O’Leary was selected as the
new Poet Laureate. Jing Jing will schedule a time to meet with Community Librarian
Varesio to summarize the work that has been done and then schedule a time pass off to
Ms. O’Leary. Chair Pan, Vice Chair Zhao, and Commissioner Panda thanked Jing Jing
for her work as the Poet Laureate.
- Management Analyst Khuu reported on the following items:
o Council approved extending the resolution authorizing continued remote
teleconference meetings of the legislative bodies for the period September 6, 2022
through October 6, 2022 pursuant to the Brown Act.
o There are a few upcoming events for the Revitalize Memorial Park project
(“Specific Plan”) that we want you to be aware of:
Launching an online survey Thursday, September 8 to get community
feedback on what they would like to see at a Revitalized Memorial Park.
It can be found at Engage Cupertino and will be active until October 9.
There will also be a virtual Community Meeting on Thursday, September
15 to get community input.
A pop-up in front of the Cupertino Library on Saturday, September 17.
A pop-up at The Silicon Valley Day ‘n Night Fun Fest on September 24.
Another pop-up at Diwali on October 8.
Please visit the Cupertino website calendar for more information on the
events.
o Special Joint Meeting with Parks and Recreation, Bicycle Pedestrian, and
Sustainability Commissions planned for Thursday, September 8 at 6:30 p.m. to
discuss the Golf Course Feasibility Study survey results.
o The Annual Pooch Plunge on Saturday, September 10 from 9 a.m. to 12 p.m.
noon at Blackberry Farm. Advanced registration is required.
o Cupertino Volunteer Fair on Saturday, October 1 from 10 a.m. to 2 p.m. at Civic
Center. The event is free to all members of the public.
o The Senior Center’s Hidden Treasures is now accepting donations through
Friday, October 14. The event will take place on Thursday, October 27 from 9
a.m. to 2 p.m. at the Cupertino Senior Center.
o More information for all the events can be found at cupertino.org/recreation.
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o City Council has appointed Pamela Wu as the next City Manager and her first
day was Monday, August 29.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Chair Pan informed the Commission that she will be unable to attend the October Library
Commission meeting and that Vice Chair Zhao will Chair the meeting in her place.
Commissioner Attendance at Monthly Mayor’s Meeting:
September 14 – Commissioner Vasanth
October 12 – Commissioner Sreekanth
November 9 – Vice Chair Zhao
FUTURE AGENDA SETTING
None
ADJOURNMENT:
Chair Pan adjourned the meeting 7:48 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
22-11559 Agenda Date: 11/2/2022
Agenda #: 2.
Subject: Cupertino Poet Laureate Subcommittee Update
Receive an update from the Cupertino Poet Laureate Subcommittee.
CITY OF CUPERTINO Printed on 10/26/2022Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
22-11560 Agenda Date: 11/2/2022
Agenda #: 3.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Commissioners
-Poet Laureate
-Staff
CITY OF CUPERTINO Printed on 10/26/2022Page 1 of 1
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