ACC Packet 09-26-22CITY OF CUPERTINO
ARTS AND CULTURE COMMISSION
AGENDA
This will be a teleconference meeting without a physical location .
Monday, September 26, 2022
6:30 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Monday, September 26, 2022 to the Commission at
artsandculture@cupertino.org. These e-mail comments will be received by the commission
members before the meeting and posted to the City’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at artsandculture@cupertino.org. The staff liaison will read the emails into the
record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair’s discretion to shorten time for public comments). Members of the public that wish to
share a document must email artsandculture@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar :
https://cityofcupertino.zoom.us/webinar/register/WN_gsQEB36sQg2-IlvKrYtcNQ
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Arts and Culture Commission Agenda September 26, 2022
Phone
Dial 669-900-6833 and enter Webinar ID: 923 4070 5719
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 923 4070 5719
SIP: 92340705719@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
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Arts and Culture Commission Agenda September 26, 2022
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Presentation on Arts and Culture Commission Budget
Recommended Action: Receive a presentation on the Arts and Culture Commission
Budget.
APPROVAL OF MINUTES
2.Subject: July 25, 2022 Arts and Culture Commission Meeting Minutes
Recommended Action: Review and approve the July 25, 2022 Arts and Culture
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
3.Subject: Update on and Discuss Return of Art Talks
Recommended Action: Receive an update and discuss return of Art Talks in a virtual
or in-person format.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
4.Subject: Distinguished, Emerging, and Young Artist Award Programs
Recommended Action: Receive an update on the current submittals, marketing, and
outreach efforts for the Distinguished, Emerging, and Young Artist Award programs .
Staff Report
A - 2022 Artist Award Program Flyers
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Arts and Culture Commission Agenda September 26, 2022
NEW BUSINESS
5.Subject: Update on the Fiscal Year 2022-2023 City Work Program Items
Recommended Action: Receive the update on the Fiscal Year 2022-2023 City Work
Program items.
Staff Report
A - Final FY 2022-2023 City Work Program
STAFF AND COMMISSION REPORTS
6.Subject: Monthly Update Reports
Recommended Action: Receive monthly update reports from staff and commissioners.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
22-11263 Agenda Date: 9/26/2022
Agenda #: 1.
Subject: Presentation on Arts and Culture Commission Budget
Receive a presentation on the Arts and Culture Commission Budget.
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CITY OF CUPERTINO
Agenda Item
22-11514 Agenda Date: 9/26/2022
Agenda #: 2.
Subject: July 25, 2022 Arts and Culture Commission Meeting Minutes
Review and approve the July 25, 2022 Arts and Culture Commission meeting minutes.
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DRAFT MINUTES
FINE ARTS COMMISSION
Monday, July 25, 2022
6:30 p.m.
FINE ARTS COMMISSION REGULAR MEETING
CALL TO ORDER
At 6:35 p.m., Vice Chair Chokshi called the meeting to order via virtual teleconference.
ROLL CALL
Commissioners Present: Sudha Kasamsetty, Janki Chokshi, Esha Rao, Madhusudan
“Satish” Tare, Carol Maa
Commissioners Absent: None
Staff Present: Rachelle Sander, Jessica Javier
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Meeting Minutes for the March 28, 2022 Fine Arts Commission Meeting
Recommended Action: Review and approve the minutes for the March 28, 2022 Fine Arts
Commission meeting.
Vice Chair Chokshi motioned to approve the minutes as submitted. Chair Kasamsetty
seconded. Motion passed with 3 yes and 2 abstain.
2. Subject: Meeting Minutes for the May 23, 2022 Fine Arts Commission Meeting
Recommended Action: Review and approve the minutes for the May 23, 2022 Fine Arts
Commission meeting.
Vice Chair Chokshi motioned to approve the minutes as submitted. Commissioner Rao
seconded. Motion passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
3. Subject: Update on the City Work Program Fiscal Year 2021-2022 item for the Fine Arts
Commission
7
Recommended Action: Receive an update on the City Work Program Fiscal Year 2021-2022 item
for the Fine Arts Commission.
Rachelle Sander, Acting Director, provided an update on the City Work Program item.
Informed the Commission that City Council conducted the first and second reading of the Fine
Arts Name Change Ordinance. Staff will work on updating all documents and locations with
the Arts and Culture Commission name.
NEW BUSINESS
4. Subject: Marketing Plan for the 2022 Artist Award Programs and Theme for the 2022 Young
Artist Award Program
Recommended Action: Discuss the marketing plan for the 2022 Artist Award Programs and
finalize the theme for the 2022 Young Artist Award program.
Acting Director Sander introduced the item and asked the Commission to discuss the marketing
dates for the 2022 Artist Award Programs and the theme for the 2022 Young Artist Award
program.
Chair Kasamsetty motioned for the theme “Your Vision for the Future of Cupertino” for the
2022 Young Artist Award program. Commissioner Rao seconded. Motion passed unanimously.
Staff will work on updating the flyer with the new theme and dates for 2022.
5. Subject: Discuss Fine Arts Commissioners Attendance at Upcoming Festivals and Events
Recommended Action: Discuss and assign commissioners to upcoming festivals and events.
Acting Director Sander presented on the upcoming festivals and events for the remainder of
2022. Vice Chair Chokshi requested the Volunteer Fair be added to the next agenda when the
date is finalized.
Vice Chair Chokshi and Chair Kasamsetty will attend the Fall Festival. Commissioner Tare and
Commissioner Rao will attend Diwali. Commissioner Maa will check the schedule and try to
attend one of the Movies in the Park.
6. Subject: Update on and Discuss Return of Art Talks
Recommended Action: Receive an update and discuss return of Art Talks in a virtual or in-
person format.
Item postponed to the September meeting.
STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports
Recommended Action: Receive monthly update report from staff and commissioners.
8
Commissioner Rao reported on the June Mayor’s Meeting. Informed the Commission that with
the Library expansion there is additional space availability for potential use.
Commissioner Tare reported on the July Mayor’s Meeting.
Acting Director, Rachelle Sander, provided the Director’s update on the following:
- Council approved extending the resolution authorizing continued remote teleconference
meetings of the legislative bodies for the period July 19, 2022 through August 18, 2022.
- Former Director of Parks and Recreation, Joanne Magrini’s last day was Friday, July 8.
Rachelle Sander is currently the Acting Director.
- City Manager, Jim Throop, has resigned. Dianne Thompson is currently the Acting City
Manager. City Council has appointed Pamela Wu as the next City Manager and her first
day will August 29.
- Staff will be asking for Commissioners to reply confirming receipt of emails sent to the
Commission due to email issues.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
August 10 – Vice Chair Chokshi
September 14 – Chair Kasamsetty
October 12 – Commissioner Rao
November 9 – Commissioner Maa
FUTURE AGENDA SETTING
None
ADJOURNMENT
Vice Chair Chokshi adjourned the meeting at 7:09 p.m. to the September 26, 2022 meeting at
6:30 p.m.
Respectfully Submitted By,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
22-11515 Agenda Date: 9/26/2022
Agenda #: 3.
Subject: Update on and Discuss Return of Art Talks
Receive an update and discuss return of Art Talks in a virtual or in-person format.
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CITY OF CUPERTINO
Agenda Item
22-11516 Agenda Date: 9/26/2022
Agenda #: 4.
Subject: Distinguished, Emerging, and Young Artist Award Programs
Receive an update on the current submittals,marketing,and outreach efforts for the Distinguished,
Emerging, and Young Artist Award programs.
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ARTS AND CULTURE COMMISSION STAFF REPORT
Meeting: September 26, 2022
Subject
Distinguished, Emerging, and Young Artist Award Programs
Recommended Action
Receive an update on the current submittals, marketing, and outreach efforts for the
Distinguished, Emerging, and Young Artist Award programs.
Discussion
The Distinguished, Emerging, and Young Artist Award programs started accepting
applications on August 11. All submittals will be due by Wednesday, November 16 at 5
p.m.
As of Wednesday, September 21, there has been no submittals for the Distinguished,
Emerging, or Young Artist award programs.
The three award programs have been updated on the City website, under the Arts and
Culture Commission webpage. Promotional flyers have been updated (Attachment A), a
banner for the City website has been posted, and two eNotifications have been sent out
to the Arts and Culture Commission and Parks and Recreation mailing lists.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
_____________________________________
Prepared by: Jessica Javier, Administrative Assistant
Reviewed and Approved by: Rachelle Sander, Acting Director of Parks and Recreation
Attachments:
A – 2022 Artist Award Program Flyers
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Are You an Artist,
Musician, Writer,
Actor, Photographer,
or Dancer?
Every year the City of Cupertino and the
Cupertino Arts and Culture Commission
chooses a Distinguished Artist and an
Emerging Artist who lives, works, or attends
school in the City. You are invited to submit
your portfolio.
If selected, you will receive public
recognition and a cash award.
It's easy to apply.
Application forms and a detailed description
of the contests are available at
cupertino.org/artawards.
Submit your entry by 5 p.m. on
Wednesday, November 16.
Questions? Email to
artsandculture@cupertino.org
13
The City of Cupertino's Arts
and Culture Commission is
looking for outstanding young
Cupertino artists to submit
their artwork for the Young
Artist Awards.
Winners receive public
recognition and a cash
award.
It’s easy to apply!
Get the award rules
and an application at
cupertino.org/artawards and
submit your entry digitally by
Wednesday, November 16 at
5 p.m.
There will be one
award for each of
two categories:
Group A: 6-10 years old
Group B: 11-14 years old
Your artwork will be judged
on how effectively and
creatively you’ve
communicated this year's
theme of:
“Your Vision for
the Future of
Cupertino"
Questions? Email to artsandculture@cupertino.org
ARE YOU A YOUNG ARTIST?
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CITY OF CUPERTINO
Agenda Item
22-11517 Agenda Date: 9/26/2022
Agenda #: 5.
Subject: Update on the Fiscal Year 2022-2023 City Work Program Items
Receive the update on the Fiscal Year 2022-2023 City Work Program items.
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ARTS AND CULTURE COMMISSION STAFF REPORT
Meeting: September 26, 2022
Subject
Update on the Fiscal Year 2022-2023 City Work Program Items
Recommended Action
Receive the update on the Fiscal Year 2022-2023 City Work Program items.
Discussion
This report intends to provide an update on the Arts and Culture Commission Fiscal
Year 2022-23 (FY 22-23) City Work Program items approved by City Council during the
regular meeting on May 17.
FY 22-23 Projects
The items will be brought to the Commission when the City Manager’s Office and
Library Commission have updates. The descriptions of the projects that were approved
for FY 22-23 are listed below:
Cupertino Store Implementation
Implement the Cupertino Store plan. This would include identifying a location if one is
not identified in fiscal year 2021-2022. With some help from the Fine Arts Commission
for some of the items with art designed by community members, items would be
designed and selected for the store, for sale to the public, and also available for exchange
purposes for formal delegations to and from the City, with an at-cost charge structure
for the latter purposes. For the 2022-2023 FY, the Cupertino store will be online only.
Staff will present a plan to the Council on item selection and art design selection.
Artwork at the Library/Exhibits/Poetry and Art Day
Collaborate with groups such as the Fine Arts Commission and Cupertino Poet Laureate
to display artwork, including exhibits, at the Library. Exhibits could potentially be
around the library and in the new programming space. Examples could be potential
galleries, a poetry/art show, cultural documents and artifacts, or other fascinating
exhibits.
Sustainability Impact
16
No sustainability impact.
Fiscal Impact
No fiscal impact.
_____________________________________
Prepared by: Jessica Javier, Administrative Assistant
Reviewed and Approved by: Rachelle Sander, Acting Director of Parks and Recreation
Attachments:
A – Final FY 2022-2023 City Work Program
17
Priority # Project/Task Project Objective Project Size Start Date Finish Date
Estimated Budget (not
including staff time)
Allocated
Budget
Budget
Expended/
Encumbered
Commission Department
Goal
Category
14 Cupertino Store Implementation Implement the Cupertino Store plan. This would
include identifying a location if one is not identified in
fiscal year 2021-2022. With some help from the Fine Arts
Commission for some of the items with art designed by
community members, items would be designed and
selected for the store, for sale to the public, and also
available for exchange purposes for formal
delegations to and from the City, with an at-cost
charge structure for the latter purposes. For the 2022-
2023 FY, the Cupertino store will be online only. Staff will
present a plan to the Council on item selection and art
design selection.
Large 7/1/2022 6/30/2023 150,000
(Cost is estimated at
approximately
$120,000 for design,
operation,
maintenance of the
online Cupertino Store.
This could vary
depending on
whether the website is
operated and
maintained in-house,
or via a thrird-party
vendor. Merchandize
cost is estimated at an
additonal $30,000.)
5,000 0 Fine Arts
Commission
City Manager's
Office
Public
Engagement
and
Transparency
27 Artwork at the Library/Exhibits /Poetry
and Art Day
Collaborate with groups such as the Fine Arts
Commission and Cupertino Poet Laureate to display
artwork, including exhibits, at the Library.
Exhibits could potentially be around the library and in
the new programming space. Examples could be
potential galleries, a poetry/art show, cultural
documents and artifacts, or other fascinating exhibits.
Small 7/1/2022 6/1/2023 10,000 0 0 Library
Commission
Parks and
Recreation
Quality of Life
FY 2022-2023 City Work Program
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CITY OF CUPERTINO
Agenda Item
22-11518 Agenda Date: 9/26/2022
Agenda #: 6.
Subject: Monthly Update Reports
Receive monthly update reports from staff and commissioners.
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