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Presentations Teen Commission Meeting September 14, 2022 Presentations Item 2 Teen Commission Orientation Teen Commission Orientation September 14, 2022 Orientation Overview ●Structure of Government ●Commission Purpose ●Attendance ●Public Meetings (Brown Act) ●Parliamentary Procedure (Rosenberg’s Rules) ●Ethics ●City Work Program ●City Email Policy City Organization Council-Manager Structure of Government ●City Council sets policy and vision ●City Manager implements policy and directs day-to-day citywide administrative operations and staff ●City staff has two primary roles: 1.Develop policy alternatives/make professional recommendations 2.Implement Council direction Commission Purpose,CMC Ch. 2 A.Advise the City Council and staff on issues and projects important to youth. B.Perform such other tasks as may be expressly requested of it by the City Council. Attendance •25% of regular meetings missed or three consecutive meetings missed in a calendar year results in removal •May request a waiver of this provision to Council •Teen Commission tardiness is also tracked The Brown Act “All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting . . . except as otherwise provided in this chapter.” Gov’t. Code Sec. 54953(a) 3 key requirements: (1) conduct business and make decisions only in open public meetings; (2) publish and follow meeting agendas; and (3) provide an opportunity for public participation before making decisions Brown Act –Meetings ●“ . . . any congregation of a majority of the members of a legislative body at the same time and location, . . . to hear, discuss, deliberate, or take action on any item that is within the subject matter jurisdiction of the legislative body.” ●Regular meetings ●Special meetings called by Chair or majority of commission Brown Act –Action Taken ●a collective decision made by a majority ●a collective commitment or promise by a majority to make a positive or a negative decision; or ●an actual vote by a majority when sitting as a body or entity, upon a motion, proposal, resolution, order or ordinance. Gov’t. Code Sec. 54952.6 Brown Act –Serial Meetings ●A majority of the members of a legislative body shall not, outside a meeting . . ., use a series of communications of any kind, directly or through intermediaries, to discuss, deliberate, or take action on any item of business that is within the subject matter jurisdiction of the legislative body. Gov’t. Code Sec. 54952.2(b)(1) Brown Act –Serial Meetings ●Daisy Chain: A to B, B to C, C to D ●Wagon Wheel: A to B, A to C, A to D ●Includes Email, Texting, Notes ●Do not “Reply All” in emails ●Limit risk by sending communications to commission liaison and not stating position outside of meetings Brown Act –Exceptions ●Individual Contacts and Staff Briefings –less than quorum ●Staff may have separate conversations or communications with members, outside of a meeting, in order to answer questions or provide information ●Staff may not communicate the comments or position of any other member of the legislative body. Gov’t. Code Sec. 54952.2(b)(2) Brown Act –Exceptions ●Purely Social and Ceremonial Gatherings & Seminars ●Open, Publicized Community Meetings ●Meetings of Another Agency ●Members should not discuss City business Brown Act -Agendas ●Post 72 hours before regular meeting and 24 hours before special meeting ●Scope of discussion and action is limited to agendized matters ●Brief general description of items to be discussed – to inform interested members of public of the subject matter ●May schedule future items, hear staff/commissioner announcements, have very brief clarifying questions/responses to public Brown Act –Public Participation ●Public right to speak on (1) any item within the subject matter jurisdiction of the commission and (2) the specific items of business before or during the commission’s consideration ●Comments may be anonymous ●May impose reasonable time limits on public comment ●Cannot prohibit public criticism of policies, procedures, programs, or services of the agency or the acts or omissions of the body itself ●Public right to review communications distributed to a majority of the commission Rosenberg’s Rules of Order ●Simple rules for parliamentary procedure ●How to establish order at meetings ●How motions are made ●How the chair runs the meeting Rosenberg’s Rules of Order Agenda format handled by the Chair: 1)Announces the agenda item 2)Invites the staff report 3)Asks members for clarifying questions 4)Invites public comments 5)Invites a motion 6)Invites a second to the motion 7)Ensures motion is understood 8)Invites discussion/deliberation 9)Takes a vote 10)Announces the vote result City Work Program ●Established by the City Council ●Guides the work of the City ●Commissions provide suggestions related to their scope of work in Nov/Dec Ethics ●Cupertino Ethics Policy ●Promotes public confidence in the integrity of local government ●You are a representative of the City City Email Policy ●Commissioners assigned City email address ●Use your City email to conduct City business ●Follow “netiquette” guidance set forth in Technology Use Policy ●Do not use your personal email account for City business Questions? Contact the City Clerk’s Office: Email: cityclerk@cupertino.org Telephone: 408-777-3223 Teen Commission Meeting September 14, 2022 Presentations Item 3 Community Outreach Presentation Teen Commission Community Outreach Wednesday, September 14 •Brand Guidelines •Style Guidelines •Social Media Policy Communication Guidelines •Creates a City Identity •One identity helps the community easily recognize public outreach from the City Brand Guidelines •This document is to establish consistent grammar, punctuation, and spelling usage in communications, publications •This give the City one voice City Style Guide •When should you use these guidelines? City Style Guide •The City operates its social media accounts as a public service to provide information about the City •Variety of posts •Not one size fits all Social Media Policy •Instagram •Facebook •Twitter •Youtube •Nextdoor •Yelp City of Cupertino Social Media Platforms Community Outreach Teen Commission Meeting September 14, 2022 Presentations Item 5 Memorial Park Specific Plan Presentation Teen Commission September 14, 2022 MEMORIAL PARK SPECIFIC PLAN 2 ABOUT THE PROJECT MEMORIAL PARK ●22 acres ●Centrally located in Cupertino ●Cupertino Senior Center, Quinlan Community Center, and Cupertino Sports Center ●Cupertino Veterans Memorial ●Hosts numerous annual events ●Open daily until 10 p.m. 3 ABOUT THE PROJECT PROJECT PURPOSE ●Improve the facility and determine how to best meet the future recreation, community gathering, event, and open space needs of Cupertino. ●Further Parks and Recreation System Master Plan’s vision for expanding civic event and community gathering spaces and enhancing natural site and park features. ●Enhance Memorial Park’s unique identity, create a sense of place, and grow a distinctive expression of the park to achieve a balance between the built and natural environments. 4 ABOUT THE PROJECT PARKS AND RECREATION SYSTEM MASTER PLAN (2020) .KEY COMMUNITY THEMES. .MASTER PLAN GOALS. 5 ABOUT THE PROJECT PARKS AND RECREATION SYSTEM MASTER PLAN (2020) for Memorial Park .COMMUNITY GOALS. .FOCUS. ●Community hub ●Multi-use, civic-focused event space .SITE ENHANCEMENT OPPORTUNITIES. Engage the public in developing a site master plan for Memorial Park as a community hub and multi-use, civic-focused event space. Include the presence of the Quinlan Community, Senior, and Sports centers in planning Memorial Park as a community space. ABOUT THE PROJECT PROJECT VISION Engage the public to REVITALIZE MEMORIAL PARK as a community gathering and multi-use, civic-focused event space while considering the context of the natural landscape and facilities, the needs of the community, and the potential of the existing site. 6 ABOUT THE PROJECT GUIDING PRINCIPLES ●Restore and preserve natural habitat ●Maximize shade ●Develop walkways and bikeways that further connectivity ●Foster social cohesiveness and diverse activities for all ages and abilities ●Create high quality recreation experiences ●Provide sustainable facilities, programs and services 7 PROJECT SCHEDULE ABOUT THE PROJECT 8 NEXT STEPS 9 COMMUNITY INPUT (September to October 2022) ●Online Survey: Open through 10/9 ●Public Webinar: 9/15 ●Community Events ○9/17 at Cupertino Library ○9/24 at Day ‘N Night Fun Fest (Memorial Park) ○10/8 at Bay Area Diwali (Memorial Park) DEVELOPING THE PLAN ●Design Alternatives for public review ●Back to the Community for prioritization input HOW YOU CAN HELP. ●Spread the word! ●Visit the project website engagecupertino.org/ memorial-park-specific-plan ●Take the Online Survey September 8 through October 9 ●Participate at the Community Events September and October 2022