CEP 07-25-2022 Searchable PacketCITY OF CUPERTINO
CEP - STRATEGIC ADVISORY COMMITTEE
AGENDA
This will be a teleconference meeting with no physical meeting
Monday, July 25, 2022
11:00 AM
Special Meeting - Community Engagement Plan (CEP) - Strategic Advisory Committee
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 10:00 a.m. on Monday, July 25 to the Committee at
planning@cupertino.org. These e-mail comments will be received by the Committee
members before the meeting and posted to the City’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Committee at planning@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email planning@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
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CEP - Strategic Advisory Committee Agenda July 25, 2022
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_AkV6kv1TTKmealfmy1_iQw
Phone
Dial: (669) 900 6833 and enter Webinar ID: 965 8136 4582 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 965 8136 4582
SIP: 96581364582@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO COMMUNITY
ENGAGEMENT PLAN - STRATEGIC ADVISORY COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Community
Engagement Plan - Strategic Advisory Committee is hereby called for Monday, July 25, 2022
commencing at 11:00 a.m. In accordance with Government Code 54953(e), this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
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CEP - Strategic Advisory Committee Agenda July 25, 2022
Said special meeting shall be for the purpose of conducting business on the subject matters
listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the June 6 Community Engagement Plan - Strategic Advisory
Committee Special Meeting Minutes
Recommended Action: Approve the June 6 Community Engagement Plan - Strategic
Advisory Committee Special Meeting Minutes
1 - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Committee on any matter
within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
PUBLIC HEARINGS
OLD BUSINESS
2.Subject: Approval of Previous Community Engagement Plan - Strategic Advisory
Committee Minutes (continued from May 16, 2022 Special Meeting)
Recommended Action: Approve Minutes from the March 30, April 7, and April 25
Community Engagement Plan - Strategic Advisory Committee Special Meetings
1 - March 30 Draft Minutes
2 - April 7 Draft Minutes
3 - April 25 Draft Minutes
NEW BUSINESS
3.Subject: Report from staff and EMC Planning Group regarding: 1) the July 20
Community Meeting focusing on students and older adults; 2) the Draft Housing
Element Survey; 3) Remaining Community Engagement Plan events, including
receiving input from the Advisory Committee on the focus of the third Community
Meeting; 4) and update and changes to the engagecupertino.org website and Balancing
Act.
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Recommended Action: Receive report and provide input to staff on plans for
additional community engagement and for engagement consistent with compliance
with State Affirmatively Furthering Fair Housing (AFFH) requirements.
STAFF AND COMMITTEE REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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CITY OF CUPERTINO
Agenda Item
22-11106 Agenda Date: 7/25/2022
Agenda #: 1.
Subject: Approve the June 6 Community Engagement Plan - Strategic Advisory Committee Special
Meeting Minutes
Approve the June 6 Community Engagement Plan - Strategic Advisory Committee Special Meeting
Minutes
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
ACTION MINUTES OF THE SPECIAL MEETING OF
THE COMMUNITY ENGAGEMENT PLAN – STRATEGIC ADVISORY COMMITTEE
HELD ON JUNE 6, 2022
CALL TO ORDER
Chair Moore opened the meeting at 11:00 a.m.
ROLL CALL
Commission Members present: Kitty Moore, Chair and City Councilmember
Tessa Parish, Vice Chair and Chair, Housing Commission
Liang Chao, Vice Mayor
Steven Scharf, Chair, Planning Commission
Commissioners Members absent: None
Staff present: Luke Connolly, Senior Planner
Piu Ghosh, Planning Manager
Chris Jensen, City Attorney
Cyrah Caburian, Administrative Assistant
Outside Panelists: Ande Flower, Principal Planner, EMC Planning Group
Kylie Clark, Public Policy Coordinator, West Valley Community
Services
APPROVAL OF MINUTES
1. Subject: Approve the May 16 Community Engagement Plan – Strategic Advisory Committee Special
Meeting minutes
Recommended Action: Approve the May 16 Community Engagement Plan – Strategic Advisory
Committee Special Meeting minutes
Chao moved and Scharf seconded to amend 4th bullet point in draft minutes under “Committee
provided the following feedback” to include “presentation at the Community Meetings to include
timeline and information for existing Housing Element .
AYES: Moore, Parish, Chao, Scharf
NOES: None
ABSTAIN: None
ABSENT: None
VOTE: 4-0-0-0
POSTPONEMENTS
None
ORAL COMMUNICATIONS
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None
WRITTEN COMMUNICATIONS
None
CONSENT CALENDAR
None
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Report from staff and EMC Planning Group regarding the proposed community engagement
and Affirmatively Furthering Fair Housing (AFFH) plans for the Housing Element update process.
Recommended Action: Receive report and provide guidance to staff on plans for additional community
engagement and for engagement consistent with compliance with State Affirmatively Furthering Fair
Housing (AFFH) requirements.
Staff Senior Planner Connolly provided brief staff report and introduced Mr. Flower and Ms. Clark to
lead discussion of feedback from the Community Meeting held May 23, 2022. Ms. Clark reported out
that peaks of 71 attendees participated on Zoom, as well as 20 in-person attendees at Community Hall.
The Committee was also informed of outreach efforts conducted by staff, including an upcoming
discussion with Project Sentinel’s executive director regarding that organizations work on fair housing
issues in Santa Clara County.
Written Communications for this item were emails from Liang Chao that were received by the
Committee before the meeting.
Upcoming Community Meetings:
• Meeting 2: Focus on De Anza students and older adults, mid-July (weeks of July 12-15 or July 19-
22)
• Meeting 3: Current residents who may be “house-wealthy” and otherwise low-income and at risk
of possible displacement, and additional ideas brought forth by Committee
• Faith Community outreach
The following members of the public spoke:
Lisa Warren
Shivani Kavuluru
Govind Tatachari
Kalisha Webber, Housing Choices
The Committee provided the following feedback:
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• Calendar timeline to be included
• Outreach to Project Sentinel, Parents Helping Parents, Chamber of Commerce
• Recordings of previous meetings available on EngageCupertino.org website and Legistar
• Email list Housing is a Human Right, De Anza flea market, include transportation questions into
surveys, parking, including commuting patterns
• Slide deck presentation to be uploaded to EngageCupertino.org
STAFF UPDATES AND COMMISSION REPORTS:
None
Committee Updates
None
FUTURE AGENDA (limitation, cannot discuss)
• Next meeting date: Monday, June 20, 2022 at 11:00 a.m.
• Sample Surveys from other Cities (Chao)
ADJOURNMENT:
The meeting was adjourned at 1:26 p.m. to the next special meeting.
Respectfully submitted:
/s/Cyrah Caburian___
Cyrah Caburian
Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
22-11108 Agenda Date: 7/25/2022
Agenda #: 2.
Subject: Approval of Previous Community Engagement Plan - Strategic Advisory Committee
Minutes (continued from May 16, 2022 Special Meeting)
Approve Minutes from the March 30, April 7, and April 25 Community Engagement Plan -
Strategic Advisory Committee Special Meetings
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
ACTION MINUTES OF THE SPECIAL MEETING OF
THE COMMUNITY ENGAGEMENT PLAN – STRATEGIC ADVISORY COMMITTEE
HELD ON MARCH 30, 2022
CALL TO ORDER
Senior Planner Luke Connolly opened the meeting at 11:00 a.m.
ROLL CALL
Committee Members present: Liang Chao, Vice Mayor
Kitty Moore, City Councilmember
Steven Scharf, Chair, Planning Commission
Tessa Parish, Chair, Housing Commission
Committee Members absent: None
Staff present: Luke Connolly, Senior Planner
Piu Ghosh, Planning Manager
Chris Jensen, City Attorney
Outside Panelists: Ande Flower, Principal Planner, EMC Planning Group
APPROVAL OF MINUTES
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Member of the public, Jennifer Griffin, spoke regarding Plan Bay Area Regional Housing Needs
Allocation (RHNA) numbers.
Member of the public, Lisa Warren, spoke regarding the mission of the Strategic Advisory Committee.
WRITTEN COMMUNICATIONS
None
CONSENT CALENDAR
None
PUBLIC HEARINGS
None
OLD BUSINESS
None
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NEW BUSINESS
1. Subject: Report from staff and EMC Planning Group regarding the proposed community
engagement and Affirmatively Furthering Fair Housing (AFFH) plans for the Housing Element
update process.
Recommended Action: Receive report and provide guidance on plans for community engagement
and an engagement plan for ensuring compliance with State Affirmatively Furthering Fair Housing
(AFFH) requirements.
Mr. Flower introduced team, consisting of the following sub-consultants and their roles:
• Lea/Lee Robinson (they/them), diversity and equity education
• Kirsten Masters (she/they), non-violent communication
• Kylie Clark, West Valley Community Services (WVCS)
Mr. Flower and team gave presentation focusing on the purpose and requirements of AFFH and how
to approach engaging the community in an inclusive and equitable manner. Discussion followed
how to best reach out to several special needs populations in Cupertino as part of the Housing
Element Update community engagement plan.
The following members of the public spoke:
Jennifer Griffin
Brooke Ezzat
Kalisha Webster
Govind Tatachari
Lisa Warren
John Zhao
Neil Park-McClintick
STAFF UPDATES AND COMMISSION REPORTS:
None
FUTURE AGENDA (limitation, cannot discuss)
• Election of Chair and Vice Chair (Jensen)
ADJOURNMENT:
The meeting was adjourned at 1:00 p.m. to the next special meeting, scheduled for Thursday, April 7,
2022 at 11:00 am.
Respectfully submitted:
/s/Cyrah Caburian___
Cyrah Caburian
Administrative Assistant
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
ACTION MINUTES OF THE SPECIAL MEETING OF
THE COMMUNITY ENGAGEMENT PLAN – STRATEGIC ADVISORY COMMITTEE
HELD ON APRIL 7, 2022
CALL TO ORDER
Councilmember Moore opened the meeting at 11:00 a.m.
ROLL CALL
Committee Members present: Liang Chao, Vice Mayor
Kitty Moore, City Councilmember
Steven Scharf, Chair, Planning Commission
Tessa Parish, Chair, Housing Commission
Committee Members absent: None
Staff present: Luke Connolly, Senior Planner
Piu Ghosh, Planning Manager
Chris Jensen, City Attorney
Outside Panelists: Ande Flower, Principal Planner, EMC Planning Group
Anastazia Aziz, Principal Planner, EMC Planning Group
APPROVAL OF MINUTES
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Member of the public, Jennifer Griffin, spoke regarding San Jose rezoning.
Member of the public, Liana Crabtree, spoke regarding the responsibilities of the Strategic Advisory
Committee.
Member of the public, Brooke Ezzat, spoke about equitable distribution of housing sites in Cupertino.
WRITTEN COMMUNICATIONS
None
CONSENT CALENDAR
None
PUBLIC HEARINGS
None
OLD BUSINESS
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None
NEW BUSINESS
1. Subject: Election of Chair and Vice Chair
Recommended Action: Elect a Chair and Vice Chair of the Community Engagement Plan - Strategic
Advisory Committee
Chao moved and Scharf seconded for Councilmember Moore and Housing Commission Chair Parish
to serve as Chair and Vice Chair, respectively.
AYES: Moore, Parish, Scharf, Chao
NOES: None
ABSTAIN: None
ABSENT: None
VOTE: 4-0-0-0
2. Subject: Report from staff and EMC Planning Group regarding the proposed community
engagement and Affirmatively Furthering Fair Housing (AFFH) plans for the Housing Element
update process.
Recommended Action: Receive report and provide guidance on plans for community engagement
and an engagement plan for ensuring compliance with State Affirmatively Furthering Fair Housing
(AFFH) requirements.
Mr. Flower and Ms. Aziz gave presentations on outreach efforts regarding the Housing Element
Update and how to efficiently prepare the Housing Element update to meet State Department of
Housing and Community Development (HCD) certification.
The following requests were discussed:
• Naming of initial community meeting
• How to increase inclusiveness at community meetings
• Questions to raise at panelist meetings
• Information the Committee would like to see be made available on the refreshed Housing
Element Update webpage
The following members of the public spoke:
Jennifer Griffin
Govind Tatachari
Liana Crabtree
Neil Park-McClintick
Jennifer Shearin
Lisa Warren
Jean Bedord
STAFF UPDATES AND COMMISSION REPORTS
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None
FUTURE AGENDA (limitation, cannot discuss)
• Next meeting date: Monday, April 25, 2022 at 11:00 a.m.
ADJOURNMENT:
The meeting was adjourned at 1:08 p.m. to the next special meeting.
Respectfully submitted:
/s/Cyrah Caburian___
Cyrah Caburian
Administrative Assistant
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777‐3308
ACTION MINUTES OF THE SPECIAL MEETING OF
THE COMMUNITY ENGAGEMENT PLAN – STRATEGIC ADVISORY COMMITTEE
HELD ON APRIL 25, 2022
CALL TO ORDER
Chair Moore opened the meeting at 11:00 a.m.
ROLL CALL
Committee Members present: Kitty Moore, Chair and City Councilmember
Tessa Parish, Vice Chair and Chair, Housing Commission
Liang Chao, Vice Mayor
Steven Scharf, Chair, Planning Commission
Committee Members absent: None
Staff present: Luke Connolly, Senior Planner
Piu Ghosh, Planning Manager
Chris Jensen, City Attorney
Outside Panelists: Ande Flower, Principal Planner, EMC Planning Group
APPROVAL OF MINUTES
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
CONSENT CALENDAR
None
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
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1. Subject: Report from staff and EMC Planning Group describing next steps for Affirmatively
Furthering Fair Housing (AFFH) and outreach efforts for Cupertinoʹs Housing Element Update
process and presents recent housing survey results from West Valley Community Services
(WVCS) clients.
Recommended Action: Receive updates and survey report
Mr. Flower gave presentation updating Committee on outreach efforts regarding the Housing
Element Update and shared results from survey conducted by WVCS. Discussion held on various
forms of community outreach that can be done and was done by City Staff.
A date was established for EMC and WVCS to host a Community Engagement meeting at
Community Hall, 10350 Torre Avenue, on Monday, May 23rd at 6:30 p.m. This meeting is
intended to be hybrid with in‐person and zoom functionality.
The following members of the public spoke:
Janet Van Zoeren
Lisa Warren
Jennifer Griffin
Lauren Hoerr, EMC
STAFF UPDATES AND COMMISSION REPORTS
None
FUTURE AGENDA (limitation, cannot discuss)
Informational update on organization of Housing Element Update process (Parish)
Next meeting date: Monday, May 16, 2022 at 11:00 a.m.
ADJOURNMENT:
The meeting was adjourned at 12:36 p.m. to the next special meeting.
Respectfully submitted:
/s/Cyrah Caburian___
Cyrah Caburian
Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
22-11107 Agenda Date: 7/25/2022
Agenda #: 3.
Subject:Report from staff and EMC Planning Group regarding: 1) the July 20 Community Meeting focusing
on students and older adults; 2) the Draft Housing Element Survey; 3) Remaining Community Engagement
Plan events, including receiving input from the Advisory Committee on the focus of the third Community
Meeting; 4) and update and changes to the engagecupertino.org website and Balancing Act.
Receive report and provide input to staff on plans for additional community engagement and for engagement
consistent with compliance with State Affirmatively Furthering Fair Housing (AFFH) requirements.
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