P&R 06-02-2022CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Teleconference Meeting
Thursday, June 2, 2022
7:00 PM
MINUTES
CALL TO ORDER
Vice Chair Begur called the meeting to order at 7:04 p.m. via remote teleconference.
ROLL CALL
Commissioners present: Sashikala Begur, Gopal Kumarappan, Seema Swamy,
Xiangchen (Minna) Xu (arrived at 8:36 p.m.)
Commissioners absent: Carol Stanek
Staff present: Rachelle Sander, Jessica Javier, Kevin Khuu, Susan Michael,
Matt Morley, Evelyn Moran, Chad Mosley, Ayano Hattori
Guest speakers: Melissa Erikson, Melissa Butler
CEREMONIAL MATTERS AND PRESENTATIONS
APPROVAL OF MINUTES
1.Subject: April 7, 2022 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the April 7, 2022 Parks and Recreation
Commission meeting minutes.
Commissioner Swamy motioned to approve the minutes as submitted. Commissioner
Kumarappan seconded. Motion passed with 3 yes and 2 absent.
2.Subject: May 18, 2022 Parks and Recreation Commission Special Meeting Minutes
Recommended Action: Review and approve the May 18, 2022 Parks and Recreation
Commission special meeting minutes.
Vice Chair Begur postponed the item until Chair Xu joined the meeting in order to have
a quorum to vote on the minutes.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
3. Subject: Update on the Memorial Park Ponds Repurposing Project
Recommended Action: Receive an update on the Memorial Park Ponds Repurposing
Project.
Rachelle Sander, Assistant Director of Parks and Recreation, introduced Susan Michael,
Capital Improvements Program Manager, who introduced Ayano Hattori, Program
Manager, to present on the item. Ayano presented on the existing conditions of the
Memorial Park ponds and demolition plans. The project contract is going to City
Council on June 7 for award and construction is anticipated to begin at the end of June.
Carol, Cupertino Fine Arts Commissioner, asked for clarification on the pond areas that
are going to be filled in and if the space will be available for people to use. Ayano
clarified that the public will be able to use the space as most of it will be turf.
4. Subject: Jollyman Park All-Inclusive Playground
Recommended Action: Receive an update on community outreach and provide
feedback on the concept plan with alternatives for the Jollyman Park All-Inclusive
Playground Project.
Rachelle Sander, Assistant Director of Parks and Recreation, introduced Evelyn Moran,
Project Manager, to present on this item. Evelyn, along with Melissa Erickson, MIG
Consultant, presented a summary of the initial community outreach efforts and the two
concept designs for the playground.
For concept design option two, Commissioner Kumarappan recommended that there be
more information provided about the removal of the basketball court, Commissioner
Swamy recommended adding the cost of the relocation of the basketball court, and Vice
Chair Begur suggested replacing the phrase “remove basketball court” to “move
basketball court at an additional cost.”
Commissioner Swamy suggested that included in the survey is an option for
respondents to indicate which parts of both concepts they like rather than just being
able to select one.
Vice Chair Begur recommended for the survey providing locations of other existing all-
inclusive playgrounds in the local bay area so that the public can visit for reference.
Commissioner Swamy suggested providing pictures of the playground equipment,
equipment measurements, and a 3-D virtual model of the concepts as well for better
visualization.
Carol, Cupertino Fine Arts Commissioner, commented on how holistic concept plan
two is. Suggested that when soliciting feedback from the community, to be mindful of
the days and timing. Also asked when it comes to the art aspect of the playground, how
can the Fine Arts Commission help and support.
5. Subject: Update on Fiscal Year 2021-22 City Work Program Item Senior Strategy
Recommended Action: Receive an update on the status of the Senior Strategy Fiscal
Year 21-22 work program item regarding survey results and outreach plan and provide
feedback.
Rachelle Sander, Assistant Director of Parks and Recreation, introduced Alex Corbalis,
Recreation Coordinator, to present on this item. Alex presented and shared the survey
results regarding technology, housing, transportation, food access, and physical and
mental health. Also provided an update on the outreach plan and reviewed the various
resources available for seniors.
Commissioner Kumarappan recommended sharing the feedback with the organizations
that provide the resources, and communicate with them that Cupertino residents are
unaware of their services to amplify the outreach.
6. Subject: Consider Rescheduling of the July 2022 Parks and Recreation Commission
Meeting
Recommended Action: Discuss and reschedule the July 2022 Parks and Recreation
Commission Meeting.
Assistant Director Sander presented on this item and proposed canceling the July
regular meeting due to a City Council meeting scheduled the same night.
Commissioner Kumarappan motioned to cancel the July regular meeting for the Parks
and Recreation Commission and reschedule a special meeting in July. Vice Chair Begur
seconded. Motion passed with 4 yes and 1 absent.
The special meeting date is to be determined.
Chair Xu continued to agenda item #2.
2. Subject: May 18, 2022 Parks and Recreation Commission Special Meeting Minutes
Recommended Action: Review and approve the May 18, 2022 Parks and Recreation
Commission special meeting minutes.
Commissioner Kumarappan motioned to approve the minutes as submitted. Chair Xu
seconded. Motion passed with 3 yes, 1 abstain, and 1 absent.
STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from the Director of Parks and
Recreation and commissioners.
Assistant Director Sander provided the Director’s update on the following:
- Council approved extending the resolution authorizing continued remote
teleconference meetings of the legislative bodies for the period May 19, 2022
through June 18, 2022 pursuant to the Brown Act. So for now, Parks and
Recreation Commission meetings will be virtual until further notice. The item is
also on the agenda for the June 7 City Council meeting to extend further.
- On June 7, Community Funding will be presented to the Council. Chair Xu will
be representing the Commission and answering questions regarding the
recommendation.
- Community Meeting planned for Monday, June 6 at 6:30 p.m. to discuss
Blackberry Farm Golf Course.
- Blackberry Farm Golf Course Feasibility Study Survey is now live on Engage
Cupertino and will close on July 15.
o Open House at BBFGC
Saturday, June 11 from 6:00 – 8:00 p.m.
Monday, July 11 from 4:00 – 6:00 p.m.
- Special Joint Meeting with Parks and Recreation, Planning, and Bike/Ped
planned for Monday, June 13 to discuss the Lawrence Mitty Park.
- The Summer Concerts Series begins Thursday, June 16 at the Memorial Park
Amphitheater. Join the City every Thursday from 6:30 p.m. – 8:00 p.m. until July
14.
- 4th of July Celebrations
o Pancake Breakfast – Quinlan
o Activities and Concert – Memorial Park
o Swimming – Blackberry Farm
o Fireworks – Viewing Sites: Creekside Park, Sedgwick Elementary and
Miller Avenue (between Bollinger and Phil)
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
- June – Vice Chair Begur
- July – Chair Xu
- August – Commissioner Swamy
FUTURE AGENDA SETTING
None
ADJOURNMENT
Chair Xu adjourned the meeting at 10:05 p.m. to the July 7, 2022 meeting at 7:00 p.m.
Respectfully submitted,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 07.14.22 special meeting