LIB 06-01-22MINUTES
LIBRARY COMMISSION
Wednesday, June 1, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners present: Qin Pan, Liyan Zhao, Rahul Vasanth, Sheela Sreekanth (7:05 p.m.),
Archana Panda
Commissioners absent: None
City/County Staff present: Joanne Magrini, Molly James, Jessica Javier, Kevin Khuu, Alex
Corbalis, Dianne Thompson, Clare Varesio, Jennifer Weeks
Presenters: None
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1.Subject: April 6, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the April 6, 2022 Library Commission meeting
minutes.
Vice Chair Zhao motioned to approve the minutes as submitted. Commissioner Vasanth
seconded. Motion passed with 4 yes and 1 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2.Subject: Discuss Expanding the Library Commission into the Library and Community
Engagement Commission
Recommended Action: Discuss and consider adding to the roles and responsibilities engaging
residents on city programs.
Chair Pan reviewed the item from previous meetings and opened the item for discussion.
Commissioner Vasanth commented that the intent is not to change the name or title of the
Library Commission but discussing the notion of community engagement and civic
engagement as it related to the Cupertino Library as a civic space. Suggested adding one
additional responsibility through the municipal code that the Library Commission, can, if
necessary, look into and explore ways to foster civic engagement within the library space.
Joanne Magrini, Director of Parks and Recreation, provided an update to the Commission on
the Fiscal Year 2022-23 City Work Program recently approved by City Council. There is an item
called Integrated Plan for Community Engagement. The project objective is to “Create an
integrated plan and database for community engagement so that we do not have to start from
scratch with each project. The plan should include all possible outreach channels, traditional
media, newspaper, including Chinese and other languages, City Channel, the Scene, social
media and influencers, community leaders, community groups, HOAs, block leader programs,
Chamber and other business groups, etc. Explore the possibility for Library and Community
Engagement Commission so that the Library Commission could help review and update this
plan as needed.” The item has been given to the City Manager’s Office to manage and there will
be an opportunity to discuss further.
Chair Pan asked for clarification on a timeline of when the item is expected. Director Magrini
clarified that since the work program was just approved, staff will be developing the steps
associated and there will probably be a timeline available in August/September with an update
on what the Commission would be required to do or participate in.
Vice Chair Zhao commented that having the database would be great way to reach out to the
community.
With the new information provided, Chair Pan recommended to leave the item on the agenda
for future discussion once there is more information regarding the upcoming city work
program.
NEW BUSINESS
3. Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate Subcommittee.
Vice Chair Zhao and Commissioner Panda reported that they have received two applications,
however they are not Cupertino residents. Once the City provides all the detailed applicant
information, the Committee can further discuss the qualifications and ties to Cupertino.
Commissioner Panda commented that one of the concerns with reaching out to potential
candidates is that we don’t have an “incentive or offer” for the esteemed position. Requested
that the position be acknowledged with a rewarding factor or prize for their investment of time
and effort. Vice Chair Zhao agreed there is still work to be done to attract more people to apply
in the future.
Chair Pan acknowledged the work and efforts of Jing Jing Yang, current Cupertino Poet
Laureate, for the community. Also suggested reaching out to the County Poet Laureate for
suggestions and advice to help make the position more attractive.
Liana Crabtree, Cupertino resident, commended the Committee for having two applicants.
Commented that one of the strengths of the program is the adaptability for each Poet Laureate
to emphasize and carry out their own vision. Suggested that the Poet Laureate have an
opportunity to share a poem at public events or City Council meetings.
4. Subject: Discuss Possible Collaboration with Eaton Elementary Regarding Parking Spaces for
the Library
Recommended Action: Discuss possible collaboration with Eaton Elementary regarding parking
spaces for the library.
Written Communications for this item included an email to the Library Commission.
Joanne Magrini, Director of Parks and Recreation, let the Commission know that staff have
reached out to the school district but have not heard back yet. Also provided an update to the
Commission on the Fiscal Year 2022-23 City Work Program recently approved by City Council.
Included is Community Engagement on Alternative Transportation and Parking, and the
project objective is to “Educate and encourage resident use of alternative transportation to the
Library. Install signage to point to overflow parking at Eaton Elementary school.” The item will
be coming to the Commission for input and feedback at a later date.
Chair Pan added that there was a previous agreement with Eaton Elementary regarding how
many spaces are available for Library use with the previous Public Works Director.
Liana Crabtree, Cupertino resident, thanked Director Magrini for the update on the City work
program and commented that this will be an important conversation as we start to come back in
person. Additionally, requested information on what is happening with the book drop off point
and a passenger loading and unloading zone on Torre Avenue that was part of the Library
Expansion Project.
Clare Varesio, Cupertino Community Librarian, confirmed that they are waiting on
construction to begin for the book drop off, hopefully later this month. Certain hours will be
designated for the drop off, however, it is up to the City to decide if they will use it as a
passenger loading and unloading zone.
5. Subject: Update on Fiscal Year 2021-22 City Work Program Item Senior Strategy
Recommended Action: Receive an update on the status of the Senior Strategy Fiscal Year 21-22
work program item regarding technology survey results and outreach plan and provide
feedback.
Joanne Magrini, Director of Parks and Recreation, introduced Alex Corbalis, Recreation
Coordinator, to present on this item. Alex presented on the item and shared the survey results
regarding technology, provided an update on the outreach plan, and reviewed the various
resources available for seniors.
Vice Chair Zhao recommended that Chinese be included in the texting services with the 211
resource.
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Friends of the Library
o They are accepting donations Tuesday morning through Thursday afternoon,
and you can drop off donations outside next to the book return and in the
Library lobby. The next book sale is planned for August.
- Cupertino Library Foundation
o The deadline for the opportunity to put a message on the donor wall is the end of
June.
- Commissioners
o Commissioner Panda reported on the May Mayor’s meeting.
- Poet Laureate
No updates.
- Director Magrini reported on the following items:
o Council approved extending the resolution authorizing continued remote
teleconference meetings of the legislative bodies for the period May 19, 2022
through June 18, 2022 pursuant to the Brown Act.
o The Summer Concerts Series begins Thursday, June 16 at the Memorial Park
Amphitheater. Join the City every Thursday from 6:30 p.m. – 8:00 p.m. until July
14.
o 4th of July Celebrations
Pancake Breakfast – Quinlan
Activities and Concert – Memorial Park
Swimming – Blackberry Farm
Fireworks 9:30 p.m. – Viewing Sites: Creekside Park, Sedgwick
Elementary and Miller Avenue
o Blackberry Farm Golf Course Feasibility Study Survey is now live on Engage
Cupertino and will close on July 15.
Virtual Community Meeting – Monday, June 6 at 6:30 p.m.
Open House at BBFGC – Saturday, June 11 from 6:00 – 8:00 p.m. and
Monday, July 11 from 4:00 – 6:00 p.m.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Discussed attendees for upcoming Mayor’s Meetings:
- June – Vice Chair Zhao
- July – Chair Pan
- August – Commissioner Panda
- September – Commissioner Vasanth
- October – Commissioner Sreekanth
FUTURE AGENDA SETTING
None
ADJOURNMENT:
Chair Pan adjourned the meeting 8:16 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant