Agenda Packet CITY OF CUPERTINO
AGENDA
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C U P E RTI N O PARKS AND RECREATION COMMISSION
This will be a teleconference meeting without a physical location.
Thursday, December 2, 2021
7:00 PM
This Meeting Will Be Televised
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Thursday, December 2 to the Commission at
parksandrecreationcommission@cupertino.org. These e-mail comments will be received by
the commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read
the emails into the record, and display any attachments on the screen, for up to 3 minutes
(subject to the Chair's discretion to shorten time for public comments). Members of the
public that wish to share a document must email
parksandrecreationcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
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Parks and Recreation Commission Agenda December 2,2021
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_vH7HG8A2QPCUpgWjlS5CLQ
Phone
Dial 669-900-6833, enter Webinar ID: 917 2745 7324 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 917 2745 7324
SIP: 91727457324@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
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Parks and Recreation Commission Agenda December 2,2021
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
APPROVAL OF MINUTES
1. Subject: Meeting Minutes for the November 4, 2021 Parks and Recreation Commission
Meeting
Recommended Action: Review and approve the minutes for the November 4, 2021
Parks and Recreation Commission meeting.
A-Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2. Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
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Parks and Recreation Commission Agenda December 2,2021
Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023
City Work Program, identifying the top three proposals, limited to no more than five.
Staff Report
A-Commission Proposal Template
3. Subject: Consider Canceling the January 2022 Parks and Recreation Commission
Meeting
Recommended Action: Discuss and cancel the January 2022 Parks and Recreation
Commission Meeting.
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports
Recommended Action: Receive monthly update reports from the Director of Parks and
Recreation and commissioners.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
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Parks and Recreation Commission Agenda December 2,2021
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10181 Agenda Date: 12/2/2021
Agenda #: 1.
Subject: Meeting Minutes for the November 4, 2021 Parks and Recreation Commission Meeting
Review and approve the minutes for the November 4, 2021 Parks and Recreation Commission
meeting.
CITY OF CUPERTINO Page 1 of 1 Printed on 12/2/2021
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CITY OF
CITY OF CUPERTINO
11 PARKS AND RECREATION COMMISSION
Teleconference Meeting
CUPERTINO Thursday, November 4, 2021
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Chair Stanek called the meeting to order at 7:01 p.m. via remote teleconference.
ROLL CALL
Commissioners present: Carol Stanek, Xiangchen (Minna) Xu (arrived at 7:07 p.m.),
Sashikala Begur, Gopal Kumarappan, Neesha Tambe
(arrived at 7:02 p.m.)
Commissioners absent: None
Staff present: Greg Larson,Joanne Magrini, Kevin Khuu, Rachelle Sander,
Molly James, Susan Michael
Guest speakers: Kevin Davis
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Capital Improvement Projects Update
Recommended Action: Accept a presentation on the Capital Improvement Projects
Update.
Joanne Magrini, Director of Parks and Recreation, introduced Susan Michael, Capital
Improvement Projects Manager, to provide an update on several CIP projects, including
the Annual Playground Equipment Replacement, All-Inclusive Playground at Jollyman
Park, Junipero Serra Trail-East Segment, and the Memorial Park Ponds Repurposing.
Greg Larson, Interim City Manager, introduced himself to the Commission and thanked
the Commission for their service.
APPROVAL OF MINUTES
2. Subject: Meeting Minutes for the October 7, 2021 Parks and Recreation Commission
Meeting
Recommended Action: Review and approve the minutes for the October 7, 2021 Parks
and Recreation Commission meeting.
Commissioner Kumarappan motioned to approve the minutes as submitted.
Commissioner Begur seconded. Motion carried unanimously.
7
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Two written communications were sent to the Commission for item number 3 on the
agenda and will be included for the record.
OLD BUSINESS
3. Subject: Rancho Rinconada Recreation and Park District Update and
Recommendation to the City Council
Recommended Action: Receive an update on the Rancho Rinconada Work Program
Item. Recommend not to proceed with the annexation of Rancho Rinconada Recreation
and Park District (RRRPD) until such time that the RRRPD Board requests that the City
annex the facility, or until LAFCO initiates a transfer of facilities management from the
RRRPD Board to the City.
Greg introduced the item, reviewed the recent history of the project, and reaffirmed the
City's recommendation to not proceed with the annexation of Rancho Rinconada
Recreation and Park District (RRRPD).
Joanne presented the update on the item, summarizing the historical timeline of the
project, RRRPD's Strategic Plan, annexation process, and current considerations if the
City were to move forward with the acquisition. Staff recommends to not proceed with
the annexation until the RRRPD Board requests the City annex the facility, or until
LAFCO initiates the transfer of facilities to the City. Greg reaffirmed the City's
recommendation for the RRRPD Board or LAFCO to lead the district.
Jennifer Griffin, Cupertino Resident, praised the work performed towards the RRRPD
Strategic Plan and supported the City's recommendation to not move forward with the
annexation and acquisition of RRRPD.
Commissioner Kumarappan commented that more outreach should be performed to
garner a better response from the RRRPD community and if they are being served and
agree with the RRRPD Board's oversight. Recommended that the RRRPD Board
communicate more often to the community members to build more trust between the
RRRPD Board and the community.
Commissioner Tambe had concerns about making a recommendation without having
the data to backup and support that the RRRPD residents, who pay tax dollars to the
8
special district, are utilizing the pool and being served. Would like to see the
implementation of the strategic plan to also take into consideration.
Chair Stanek reviewed comments made during the previous City Council meetings
where this item was discussed and is considering those comments for the
recommendation.
Vice Chair Xu agreed with the Chair and other Commissioners. Suggested that there is
not enough data to support moving forward with the annexation or not.
Greg confirmed if the Commission decides to delay their recommendation, it would be
communicated to City Council and considered during the work program development
for Fiscal Year 2022-2023.
Commissioner Kumarappan summarized the Commission's current discussion, which
is to defer their recommendation and work with the current RRRPD Board to increase
outreach and communication to the RRRPD community members and decide once
feedback is gathered from more of the community members.
Greg confirmed if the recommendation is for the City to work with RRRPD Board to
perform more outreach to the RRRPD community, he would direct staff to only support
the RRRPD Board in their outreach efforts, due to the current work program priorities
set by City Council.
Chair Stanek motioned for the City to work with the RRRPD Board and management
staff to determine the best outcome for the district and perform additional outreach and
education to the RRRPD residents to get a more accurate stance from the community
and find a positive way forward. Commissioner Kumarappan seconded. Motion passed
unanimously.
Chair Stanek asked Joanne to keep the Commission informed of when this item will go
to City Council for consideration.
4. Subject: Update from the Labyrinth Quest Discretionary Fund Subcommittee
Recommended Action: Receive an update from the Labyrinth Quest Discretionary Fund
subcommittee on the project status and implementation.
Chair Stanek provided an update on this item, covering the beginning of the program,
the total email responses and photo submissions, highlighted some public comments
submitted, photo descriptions, questionnaire responses received, things to consider for
the project moving forward, the winners, and thanked staff for their help.
9
Commissioner Kumarappan praised the project and suggested using this project as a
template for future possible projects to create community connections.
Commissioner Tambe visited the Creekside labyrinth and praised the project and hopes
to see more of them out at other City parks.
Vice Chair Xu also supports having more labyrinths at City parks.
Commissioner Begur praised the idea and enjoyed being part of the project. Thanked
the Commission and Chair Stanek for the idea and project.
Chair Stanek commented that this was a rewarding program and enjoyed doing the
project.
NEW BUSINESS
5. Subject: Status of the Fiscal Year 2021-2022 City Work Program and First Quarter
Budget Update.
Recommended Action: Receive a report on the status of the Fiscal Year 2021-2022 City
Work Program and first quarter budget.
Kevin Khuu, Management Analyst, presented on this item. Noted a slight error in the
staff report. The Department currently has four vacancies and not five.
Jennifer Griffin, Cupertino Resident, commented about a park land donation from
Mayor Lowenthal and reviewed the new housing bills discussed by City Council this
past Tuesday. Commented that there's no provision for more parkland in the bills and
suggested the City find a way to address the need for more parkland.
Commissioner Tambe offered to help in connecting with Deep Cliff to create a
relationship with the City and requested that all future presentations for projects that
involves water usage or environmental impacts to include that information in the staff
report for the Commission's consideration or if there are no impacts, to mention that as
well.
Commissioner Tambe left the meeting at 9:33 p.m. and confirmed her attendance at the
December Mayor's meeting.
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from the Director of Parks and
Recreation and Commissioners.
10
Joanne provided the Director's update. Commissioner Kumarappan suggested creating
an award or something for the Parks and Recreation Commission to award.
Commissioner Begur asked for an update when a decision is made about in-person or
hybrid meetings.
Commissioner Begur attended the October Mayor's meeting. Commented about
discussions on cameras from the TICC commission. Will forward her notes to the
Commission for reference.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor's meetings as follows:
- November 10: Vice Chair Xu
- December 8: Commissioner Tambe
- January 12: Chair Stanek
- February 9: Commissioner Kumarappan
FUTURE AGENDA SETTING
Joanne reviewed the upcoming items for the December meeting:
- Commission Proposals for the Fiscal Year 2022-2023 City Work Program
- Updates for the Community Funding Policy from the City Council
Subcommittee
- Consider the Cancellation of the January 6, 2022 Parks and Recreation
Commission Meeting.
ADJOURNMENT
Chair Stanek adjourned the meeting at 9:49 p.m. to the December 2, 2021 meeting at 7:00
p.m.
Respectfully submitted,
Kevin Khuu, Management Analyst
Parks and Recreation Department
Minutes approved at the regular meeting
11
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10182 Agenda Date: 12/2/2021
Agenda M 2.
Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program, identifying the top
three proposals, limited to no more than five.
CITY OF CUPERTINO Page 1 of 1 Printed on 12/2/2021
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PRC Meeting 12.02.21 -Item 2
Page 1 of 3
Commission for '
Fiscal Year Work
Program
Parks and Recreation Commission
December 2, 2021
1
Proposal Guidance
• Brainstorm Commission proposals for
Fiscal Year 2022-2023
• Limit to no more than five
• Within the purview of the Commission
• Timeline of 12 months or less
• Consider staff resources, budget, and
routine business of the Commission.
2
PRC Meeting 12.02.21 -Item 2
Page 2 of 3
Proposal Template
Library Commission
Proposals for
FY 2022-2023 City Work Program
3
Additional Considerations
Existing City Work Program Items
• Memorial Park Improvements
• Lawrence Mitty
4
PRC Meeting 12.02.21 -Item 2
Page 3 of 3
Recommended Action
• Provide a list of proposed items for the
Fiscal Year 2022-23 City Work Program
5
Commission for the
Fiscal Year Work
• • •
Parks and Recreation Commission
December 2, 2021
6
CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
December 2,2021
Subject
Commission Proposals for the Fiscal Year 2022-2023 City Work Program.
Recommended Action
Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program,
identifying the top three proposals,limited to no more than five.
Background
In the December to January timeframe, each Commission will submit proposed ideas for
the City Work Program for the upcoming fiscal year (FY). These proposals will be taken
into consideration by Department Heads and the City Manager when developing the
proposed City Work Program for City Council's consideration. Commissions should
identify their top three proposals and limit proposals to no more than five.Each proposal
should be within the purview of the commission and have a timeline of 12 months or less.
When the proposed City Work Program is brought to City Council, the items submitted
by Commissions will be provided as attachments. The item will indicate which of the
Commission's proposals were recommended by Department Heads and the City
Manager to be considered in the proposed City Work Program. Once the City Work
Program is adopted by City Council,Commissions will be notified of any approved items
within their purview.
Prepared by: Kevin Khuu, Management Analyst
Reviewed bv:Joanne Magrini, Director of Parks and Recreation
Approved by:Joanne Magrini, Director of Parks and Recreation
Attachments:
A-Commission Proposal Template
13
Parks and Recreation Commission
Proposals for
FY 2022-2023 City Work Program
Project/Task Project Objective
14
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10183 Agenda Date: 12/2/2021
Agenda #: 3.
Subject: Consider Canceling the January 2022 Parks and Recreation Commission Meeting
Discuss and cancel the January 2022 Parks and Recreation Commission Meeting.
CITY OF CUPERTINO Page 1 of 1 Printed on 12/2/2021
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10184 Agenda Date: 12/2/2021
Agenda #: 4.
Subject: Monthly Update Reports
Receive monthly update reports from the Director of Parks and Recreation and commissioners.
CITY OF CUPERTINO Page 1 of 1 Printed on 12/2/2021
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PRC Meeting 12.02.21 -Item 4
Page 1 of 12
Director's
Parks and Recreation Commission
December 2, 2021
1
COVID Updates
Free COVID testing - December 6 and 20
• Cupertino Senior Center
• 9:30 a.m. to 4:00 p.m. ..
sccfreetest.org
Vaccine Information
• sccfreevax.org
2
PRC Meeting 12.02.21 -Item 4
Page 2 of 12
COVID Updates
City Facilities - Reopening Details
• cupertino.org/reopening
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Council Updates
November 16 Regular Meeting:
City Manager - '
Jim Throop
1
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4
PRC Meeting 12.02.21 -Item 4
Page 3 of 12
CouncilUpdates
December 7 Regular Meeting:
Retirement - Jd
Roger Lee, Director
S
Of Public Works
5
General Updates
Hydration Station Upgrades
6
PRC Meeting 12.02.21 -Item 4
Page 4 of 12
General Updates
Hydration Station Upgrades
N T
f
7
General Updates
Blackberry Farm Golf Course
• First tee time at 7:00 a.m.
• Last tee time at 3:00 p.m.
�i
V
8
PRC Meeting 12.02.21 -Item 4
Page 5 of 12
General Updates ; �.
YAC Social
• November 20 ,Ir-v
• Memorial Parks .. `r
• Youth Commission networking event
• Over 90 teens across 12 Bay Area cities
• Prepared for YAC Attack, youth leadership
conference in March 2022
9
General Updates
Virtual Community Meetings - Wilson Park
• Community Garden
• 24 total attendees
• Full Size Basketball Court
• 22 total attendees
10
PRC Meeting 12.02.21-Item 4
Page 6 of 12
General Updates
Community Funding Grant Program
• Applications will be available on
January 1 , 2022
• Due by February 1 , 2022
• cupertino.org/communityfunding
11
General Updates
Upcoming Closures and Holiday Hours
• Most City facilities
• December 23 through December 31 -
Closed All Day
• Cupertino Sports Center
• December 24, 25, 31 and January 1 , 2022 -
Closed All Day
12
PRC Meeting 12.02.21 -Item 4
Page 7 of 12
General Updates
Upcoming Closures and Holiday Hours
• Blackberry Farm Golf Course
• December 25 - Closed All Day
• December 24 and 31 , January 1 , 2022 -
Open Until 2:45 p.m.
• Quinlan Community Center
• January 3, 2022 to January 7, 2022 -
Closed All Day
13
General Updates
Upcoming Events - 2021 Cupertino Holiday
Light Map
• Available for download
on Friday, December 3
• cupertino.org/cupertinocares
14
PRC Meeting 12.02.21 -Item 4
Page S of 12
You're Invited. . .
When: Friday, December 3 at 6 p.m.
Where: Quinlan Community Center
- Commissioners please gather
next to the stage by 5:45 p.m.
- cupertino.org/treelighting
15
General Updates
Upcoming Events - Breakfast with Santa
• Saturday, December 4
• 8:30 a.m. to 1 1 :30 a.m.
• Sold out
• Quinlan Community Center
• Register at reg4rec.org
16
PRC Meeting 12.02.21 -Item 4
Page 9 of 12
General Updates
Upcoming Events - Cupertino Cafe
• Sunday, December 5
• 12:00 p.m. to 5:00 p.m.
• Community Hall _ P.M.
OECEMI3[R 5, NOON TO 5
• Registration required: Cupertino Cafe
bit.ly/CupertinoCafe2021
17
General Updates
Upcoming Events - Signing Santa
• Saturday, December 1 1
• 2:00 p.m. to 4:00 p.m. r
• $5 for residents
TC,
• $6 for non-residents }
• Quinlan Community Center
• Register at reg4rec.org
18
PRC Meeting 12.02.21 -Item 4
Page 10 of 12
General Updates
Upcoming Events - Santa Visits
• December 11 , 12, 17, 18, and 19
• 5:00 p.m. to 8:30 p.m. ►
Registration Fee - $55
• Register in person at
the Quinlan Community
Center
19
General Updates
Upcoming Events -
Holidays in Hawaii
• Wednesday, December 15 ri -
• Live through Zoom y -
• Register at reg4rec.org a'
20
PRC Meeting 12.02.21 -Item 4
Page 11 of 12
General Updates
• December 5 - Senior Resource Availability
Survey
• engagecupertino.org/seniorresources
21
Budget and Dashboards
Budget - cupertino.org/budget
CIP Dashboard - cupertino.org/CIP
City Work Program Dashboard -
cupertino.org/cityworkprogram
22
PRC Meeting 12.02.21 -Item 4
Page 12 of 12
Upcoming Mayor'sMeetings
December 8
Commissioner Tambe
January 12
Chair Stanek
23
Director's
Parks and Recreation Commission
December 2, 2021
24