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Presentations PIRC Meeting November 4 , 2021 Presentations Item 1 Capital Improvement Projects Update Parks & Recreation Commission : CIP Project Update November 4, 2021 01, SS.1 1 CUPERTINO Overview • Annual Playground Equipment Replacement update • All-Inclusive Playground at Jollyman Park update • Junipero Serra Trail - East Segment update • Memorial Park Ponds Repurposing update Annual Playground Equipment Replacement • Contract: Approved by City Council Play Equipment Procurement: Fabricate on 9/21 /21 & it is fully executed and deliver play structure equipment & accessories is approximately 3 months, • Installation: It will take � 3 weeks expected delivery date is January 2021 from delivery * High demand for play equipment and supply chain issues S J 11 All - inclusive Playground at Jollyman Park • RFQ Procurement Process is JEIN SHPE REE,T BENCH.TW - complete and contract - - - - negotiations are underway. Contract scope anticipated to begin in December 2021 , • Fundraising campaign planning is underway. Goal to raise $1 M in one year • Grant p are Requirements u to f:f q � . date Junipero Serra Trail - East Segment • Schematic Design is under review N by Staff and other public agencies • Environmental consultant is "Poo collecting data required for the rPROJECT SITE CEQA document and associated r technical studies • An update is due to the VTA by November 5th in order to meet the Grant Requirements 51TE MAP NO SCALE Memorial Park - Pond Repurposing • The City has selected a design • The contractor procurement consultant and the design is process will begin shortly after, currently underway with Final with the start of construction Plans and specifications anticipated in late spring/early anticipated by mid-March summer. i 7 •L JL . "7 Thanks CUPERTINO PRC Meeting November 4 , 2021 Presentations Item 3 Rancho Rinconada Recreation and Park District Update and Recommendation to City Council PRC Meeting 11.04.21 -Item 3 Page 1 of 5 Rancho • • • • Recreation • • Park District Parks and Recreation Commission November 4, 2021 1 •N i 10 • • Timeline • Rancho Rinconada Recreation and Park District (RRRPD) Outreach • RRRPD Strategic Plan and Resolution • Process for Annexation • Considerations • Recommended Action 2 PRC Meeting 11.04.21 -Item 3 Page 2 of 5 Timeline Council receive LAFCO's Special Survey City staff met RRRPD Study report published with LAFCO adopts regarding RRRPD and LRecreation nd RRRPD Boar who strategic and added it to available selected provided plan and ission contractor New RRRPD the City's FY online Marc s for Strategic next steps if Board was resolution 2019-20 Work 7 to March acquisition supporting result Plan q seated District Program �� were to be pursued governance March 2020 March 2020 August 2020 October 2020 ! October 2020 March 2021 October 2021 February 2020 March 2020 August 2020 September 2020 October 2020 December 2020 June 2021 Parks and Parks and Recreation Parks and Ldela COVID RRRPD Recreation Memo Commission Recreation Shelter In Strategic Commission provided to Meeting Commission Place Plan request unanimously City Council notice sent provides untilInitiated for proposals recommend with an to District feedback on due date Option 2 to updateon Residents RRRPD survey City Council the item ed 3 RRRPD Strategic • • Outreach • Outreach Interviews with RRRPD Staff and Board members 2 Workshops Survey ■ Two mailers sent to 5,914 homes within a three-quarter mile radius of RRRPD 4 PRC Meeting 11.04.21 -Item 3 Page 3 of 5 RRRPD Strategic Plan • Strategic Plan adopted on June 10, 2021 • Four goals established o Goal # 1 addresses question of annexation • RRRPD Resolution adopted 5 Process for Annexation Annexation would need to be initiated by • LAFCO Resolution • City Resolution • Voter Petition 6 PRC Meeting 11.04.21 -Item 3 Page 4 of 5 Considerations • Clear opposition by the RRRPD Board • RRRPD Board is prepared to take future action • Current RRRPD operations allow Cupertino resident participation in all programming 7 Considerations • If City annexed RRRPD, likely that participant fees would increase due to fee consistency Recreation Swim $5R/$6NR $6R/$8NR Private Swim Lessons $27.50R/$32.50NR $50R/$60NR • Annexation process is lengthy, expensive, and does not guarantee a successful transfer of the facility 8 PRC Meeting 11.04.21 -Item 3 Page 5 of 5 Recommended • Receive an update on the Rancho Rinconada Work Program Item. Recommend not to proceed with the annexation of Rancho Rinconada Recreation and Park District (RRRPD) until such time that the RRRPD Board requests that the City annex the facility, or until LAFCO initiates a transfer of the facilities management from the RRRPD Board to the City. 9 Questions? Kevin Davis, RRRPD General • • • CUPERTINO 10 PIRC Meeting November 4 , 2021 Presentations Item 4 Update from the Labyrinth Quest Discretionary Fund Subcommittee PRC Meeting 11.04.21 -Item 4 Page 1 of 11 Cupertino • • Quest Parks and Recreation Commission Project Review Subcommittee: Carol Stanek, Sashi Begur November 4, 2021 Project Review • Project Goals • Marketing • Participation results • Comments, Fun Photo Descriptions • Questionnaire responses 2 PRC Meeting 11.04.21 -Item 4 Page 2 of 11 Project Review • Success factors, suggested changes and improvements, what's next for labyrinths? • Staff support • Drawing Winners • Questions 3 Goal: Create a project to benefit the community for < $100 P&R Commission Sub-goals: • Encourage community use of Parks • Easy to implement • Minimize staff time • Be unique, not done before 4 PRC Meeting 11.04.21 -Item 4 Page 3 of 11 Marketing • Social Media and Email • P&R Facebook page • Nextdoor.com • Walk/Bike Cupertino website • Block Leader email update • Commission email notifications • CUSD Parent Text/Email blast 5 Marketing • • Flyers • Senior Center • Blackberry Farm • Community Gardens • Library • Quinlan • Sports Center 6 PRC Meeting 11.04.21 -Item 4 Page 4 of 11 Participation Results >90 Email Responses > 125 Photos 65 emails with photos of or with kids 115 documented park visits 62 from McClellan 53 from Creekside 22 sent photos from both 7 ParticipationComments "We visited the labyrinth at Creekside Park. The kids loved running around. Thanks for setting it up and sharing information with the schools." - Deborah Lukan "The Schannon and Orr families visited the labyrinths on our day off from school on Friday! Thanks for making them!" Julie Orr "We loved our walk through McClellan Ranch and just today discovered the labyrinth. The renovations are wonderful and the labyrinth is a-mazing!! Thank you Cupertino Parks Commission." Mary Spagnol & Fran Hardee 8 PRC Meeting 11.04.21 -Item 4 Page 5 of 11 Participation Comments • "It was really fun. This was our first visit to McClellan Ranch Preserve and we enjoyed it so much. We will come back to these parks. Thank you!" Hyeyoon Han "Here's our photo of Captain America (3-5 y/o) feeling silly and happy between many laps around the labyrinth at Creekside Park. Thank you for the labyrinth! Had some quality family time there this morning. We did this at least ten times." Clara Joon-Hee Hahn "Thanks for something fun." Gayle Herman. 9 Participation Comments • "Thanks for creating an interesting place to look for in an area of McClellan Park. We have not walked into that area before. It was a great day. Clear skies and Autumn colors." Jan Jaeske "I had a great day doing this with wonderful old friends!" Breast Cancer Awareness walk, Tete Endo "A real hidden gem!" Kathy Zhang 10 PRC Meeting 11.04.21-Item 4 Page 6 of 11 Participation Comments • "We had a great time walking around the labyrinths and getting to know the neighborhood. Thank you!" Li-Shuan Wu "Thank you for giving us one more good reason to go outside. Love these labyrinths, beautiful work!" Hsui-Chen Lee "I like the design. I also like that it's not located in a heavy foot traffic area." Lisa Larson "Nice job! Well done!" Mayor Darcy Paul 11 Fun • • Descriptions • 18 adults at various points around the labyrinth while on their Cancer Awareness Walk • Dog sitting in middle • Mid handstand • Photo plus video. At the end Alan Zhong says "This is really cool!" • Dad with his daughter with umbrellas during Atmospheric River • Jumping, photo caught in mid air • Lots of photos of kids running around 12 PRC Meeting 11.04.21-Item 4 Page 7 of 11 Questionnaire Responses • 7 Questions (tinyurl.com/CupLabyrinthQuest) • 10 Responses to Questionnaire • McClellan and Creekside got similar # of visits • All would come back or encourage others to visit • Which parks to add Labyrinths? • Memorial (3) • Wilson (2) • Linda Vista (2) • Jollyman (1) • Any park or any that have ample parking (2) 13 Questionnaire Responses (cont.) • Additional amenities or programs in parks? • Shade over playgrounds in all parks • Kids fair • Play structure at Library Field • Local scavenger type of hunt • Satellite Community Gardens? • Yes (2) • Not in parks (2) • Indifferent (1 ) 14 PRC Meeting 11.04.21-Item 4 Page 8 of 11 Questionnaire Responses (cont.) • Other feedback? • Could not find the Labyrinth at McClellan • Kids sometimes getting splinters from tan bark in play areas • Inconsistent signage regarding dogs on trail at McClellan Ranch Preserve West 15 Success factors • Labyrinths on both East and West sides of Cupertino • Full month long duration • Marketing, especially Nextdoor.com and CUSD email and text blast to parents • Sturdy enough to withstand the Atmospheric River 16 PRC Meeting 11.04.21 -Item 4 Page 9 of 11 What would we change/improve? • Better/more signage • Consistent maintenance to ensure labyrinth not dismantled • $ for materials • Direct feedback site 17 What's - for Labyrinths • - • • Should these labyrinths be maintained going forward? If so, by whom? • Should more labyrinths be created? Where? • What mechanism for determining above? The Commission Work Plan? 18 PRC Meeting 11.04.21-Item 4 Page 10 of 11 StaffSupport • • • Alex Corbalis • Kevin Khuu • Branton Curt • Molly James • Robert Kaufman • Kenneth Erickson • Daniel Mestizo 19 Drawing • Yi Jiang • Connie Chan • Gayle Herman • Suet Fei Li • Tzeyuan Fang • Kathryn Langmak • Tony Shen • Jane Huang • Subhash Gopinath • Sydney Stevens 20 PRC Meeting 11.04.21-Item 4 Page 11 of 11 Labyrinth Quest - Questions? 21 PIRC Meeting November 4 , 2021 Presentations Item 5 Status of the Fiscal Year 2021 -2022 City Work Program and First Quarter Budget PRC Meeting 11.04.21 -Item 5 Page 1 of 6 City Work Program • • Budget Update Parks and Recreation Commission November 4, 2021 J -a-1 Agenda • FY 21 -22 City Work Program Update • City work program dashboard • First Quarter Budget Report 2 PRC Meeting 11.04.21 -Item 5 Page 2 of 6 City Work Program Dashboard • cupertino.org/cityworkprogram CITY OF CUPERTINO Work Prog ram �. 11PE Pr qMs . P+�rtget Renwining by Project *Prgects by Preg— wP.J—byP jecl Ca g.ry L42 �a.m 53.90M CdgeE ro maining� _ `Yv n ■,.'- $19.07M CIwager $22.64M .ar. .o• ssN 5�n9itruse PlaGia Orelnanre ane uayor:Cop aplllry& wRlh 4Wrkz nelalnabi, Large NPrognss tPRpIPWO 3Rt2W2 Ea PP:earn Lh911enge Fseal�5tral=gY CwnmiPion tler cpliorrcm MHop Euab PUR Ha�� [o�r.r�urury Plar.�y um,m In Ortyres a/Irre19 a�3y3'l:a m Pla.�.y housing�nlls fca Cpnlopmentally dsablee on'tlpPmxtt Camn.vm Maze InelPieualz cn JlyaxreE pnpesty alcrg Mary Az�e,Wees well as the W Ibe[N SleaNnPse Nxatim lea Wre,veinR, quaitym�k Fl,biicuwrts 1>.ge 1n Progres 7jt 1 w/a— reapanE'irg iortompa nlz.na zparerryan eustirg irtramation ane ma: ,ppliueom cPmmPr,Natia�a 3 City Work Program Update Senior Strategy • Performing a survey to assess resource awareness and needs among seniors. • Will conduct workshops and invite City Council and appropriate Commissions to review the survey results and gather input to address senior needs. 4 PRC Meeting 11.04.21 -Item 5 Page 3 of 6 City Work Program Update Memorial Park Improvements (CIP Project) • Pond Repurposing - plans are being designed to remove the existing ponds and to landscape the area in the short term • Amphitheater and Specific Plan Design - review existing documentation, develop project scope, initiate consultant contract(s) 5 City Work Program Update Lawrence Mitty - Acquisition (CIP Project) • Annexation - Estimated as early as April 2022 • Design consultant - RFQs gathered in September • Selected by January 2022 6 PRC Meeting 11.04.21 -Item 5 Page 4 of 6 City Work Program Update Blackberry Farm Golf Course Needs Assessment • Engaging consultants to study the two options: • Minimal repairs • Return to natural habitat 7 City Work Program Update Dogs Off Leash Area (DOLA) • Jollyman Park DOLA trial complete • Ongoing DOLA program • Administrative policy was approved • Expansion of DOLA program on hold for at least one year 8 PRC Meeting 11.04.21 -Item 5 Page 5 of 6 First Quarter Budget Report Year to Date Actuals Percentage (as of 09/30/2021) Used/Received Revenues $4.98M $1 .39M 28% First Quarter uses 25% as a baseline for comparison Revenues are slightly higher than originally estimated: • Reopening of some facilities and services • More offerings for summer programs, classes, and camps • Continued popularity of tennis and golf 9 First Quarter Budget Report 'Wopted Budget Year to Date Actuals Percentage I (as of 09/30/2021) —Used/Received Expenses $13.19M $2.45M 18.6% Savings in expenses are due to the following: • Four vacant full-time employee positions • Reductions in part-time salaries, materials, and contract services related to: • Partial reopening of some facilities • Limited return of summer events 10 PRC Meeting 11.04.21 -Item 5 Page 6 of 6 Work Program • • Budget Update Parks and Recreation Commission November 4, 2021 J -a-1 11 PRC Meeting November 4 , 2021 Presentations Item 6 Monthly Update Reports PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 1 of 8 Director's Parks and Recreation Commission November 4, 2021 1 COVID Updates Free COVID testing - November 15 • Cupertino Senior Center • 9:30 a.m. to 4:00 p.m. �.. sccfreetest.org Vaccine Information • sccfreevax.org 2 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 2 of 8 COVID Updates City Facilities - Reopening Details • cupertino.org/reopening Ia�a7�I CITY OF u CUPERTINO ny cwnni •AgeMasA Mln[agjPEN —CupMiM Muni[ipalC�. \ -Gry Nexs "�<M Welcome 0 pF1f REOPENING �mrpaawNarcw�o-fM r��,��:oe ef��, ■�aa •tea °G�Pib1k�'°O�r TM1¢pagee meantto+rR°rm the w�l�MNe reopening orivy.�ns Kes.prv6[amx and evenes,tasl yea•. utidf Ne Gty Nosed i¢laalldeswgoten puhllc Malty tluringtMCW.0.14 paMemir.Many of Nose programs IOr_fe+meum zemres aM ewnv a•e coming oxklrvperonmtM mm�ngmm[hz.Marry mhnezemres rtlllmm[nue. wupng SKY T1.page willMupea[ee regula.iy wltn twre+n mle•mavan. Wow ml�Cea+kcd 3 Council Updates October 19 Regular Meeting: • 2021 Helen Putnam Award for Excellence by the League of He-Furnnm Eaculwr _+ California Cities ` OFCngERTiNU Rutho Yrceluoe nW for Evga&vg Youtn in Ciy Govemmertl • Pizza and Politics R°"'il' �{tn�lit I'nRTN£R 4 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 3 of 8 CouncilUpdates November 2 Regular Meeting: • Continued Remote Teleconference Meetings of Legislative Bodies through December 2 5 General Updates Recreation Manager - Sonya Lee a e 6 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 4 of 8 General Updates Tree Plantings - Quinlan Parking Lot 3 7 General Updates Via-Cupertino Services Return • Monday to Friday - • 7:00 a.m. to 7:00 p.m. • Saturdays _ - • 9:00 a.m. to 5:00 p.m. _- cupertino.org/shuttle 8 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 5 of 8 General Updates Upcoming Events - 2021 Cupertino Holiday Light Map • Submissions due by • November 12 at 5:00 p.m. • cupertino.org/cupertinocares ° 9 9 General Updates Upcoming Events - Tree Lighting • Friday, December 3 • 6:00 p.m. • Quinlan Community Center (Outdoors) • Free event, registration required at reg4rec.org 10 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 6 of 8 General Updates Upcoming Events - Breakfast with Santa • Saturday, December 4 • 8:30 a.m. to 1 1 :30 a.m. • $16 for Residents • $19 for Non-Residents • Quinlan Community Center • Register at reg4rec.org 11 General Updates Upcoming Events - Signing Santa • Saturday, December 11 • 2:00 p.m. to 4:00 p.m. • $5 for residents • $6 for non-residents • Quinlan Community Center • Register at reg4rec.org 12 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 7 of 8 General Updates • November 17 - Artist Award Nominations • cupertino.org/artistawards • November 30 - Virtual Community Meetings • Community Garden - cupertino.org/wpgarden • Full Size Basketball Court - cupertino.org/wpbasketball • December 3 - Senior Resource Availability Survey • engagecupertino.org/seniorresources 13 Budget and Dashboards Budget - cupertino.org/budget CIP Dashboard - cupertino.org/CIP City Work Program Dashboard - cupertino.org/cityworkprogram 14 PRC Meeting 11.04.21-Item 6 Monthly Update Reports-Director's Update Page 8 of 8 Upcoming Mayor'sMeetings December 8 Commissioner Tambe 15 Director's Parks and Recreation Commission November 4, 2021 16