Presentations PRC Meeting
May 6, 2021
Presentations
Item 3
Satellite Community Garden Evaluation Data
and Potential Satellite Garden Locations
PRC Meeting 5.6.21 Item 3
Satellite Community Garden
Parks and Recreation Commission
May 6, 2021
CUPERTINO
Agenda
• Satellite Community Garden History
• Strategic Plan Park Amenity Improvement
Evaluation Results
• Top Three Potential Locations
• Parks and Recreation System Master Plan
• Recommended Actions
2
1
PRC Meeting 5.6.21 Item 3
Satellite Community Garden History
• Fiscal Year 2019-2020 Capital Improvement
Program
• $300,000 allocation for the development of
satellite community gardens.
3
Park Amenity Improvement Evaluation
COMMUNITY PARKS
CUPER REGIONO COA AVERAGE ER AVERAGE I PRSTAF AVERAGEAFF OVERALL
AVERAGE
Memorial Park Wes 1.67 2.83 2.60 2.37
Stevens Creek Corridor Park Wes! 3.67 1.002.17
CUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL
REGION AVERAGE AVERAGE AVERAGE AVERAGE
Creekside Park East 3.33 1.67 2.67 2.56
R
er Park West 2.33 4.25 2.83 3.14
an Park West 1.67 3.00 3.50 2.72
VistaPark West 1.00 2.67 1.80 1.82
.VistPark&Rec Center West 1.33 2.33 2.60 2.09
Park East 3.50 1.67 2.17 2.44
n Park West 1.00 3.75 3.40 2.71
n Park East 4.67 2.67 2.67 3.33
FUMMEEZECUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL
REGION AVERAGE AVERAGE AVERAGE AVERAGE
51ran2�k
Oak Park West 1.00 1.00 1.00 1.00
Wst1.00 1.00 1.00 1.00
cho Park Park Wes} 2.67 2.67 2.60 2.64
arnhart Park East 1.00 1.00 1.00 1.00
ks Park West 1.00 1 2.00 1.00 1.33
CUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL
REGION AVERAGE AVERAGE AVERAGE AVERAGE
Clvlc Censer Plaza East 1.00 1.00 1.00 1.00
Libra Field East 2.33 1.50 2.33 2.06
4
2
PRC Meeting 5.6.21 Item 3
Strategic Plan Park Amenity Improvement
Evaluation Results
TOP THREE RATED PRC PR STAFF PW STAFF OVERALL
PARKS AVERAGE AVERAGE AVERAGE AVERAGE
L Wilson Park 4.67 2.67 2.67 3.33
Hoover Park 2.33 4.25 2.83 3.14
Jollyman Park 3.00 3.50 2.72
* Two additional City-owned sites were identified. Both are under
long-term lease with the San Jose Water District.
5
Parks and Recreation System Master Plan
Develop a community garden implementation
plan that identifies suitable sites and priorities for
implementation. Add one or more community
garden in an underutilized area or unneeded
lawn area within a park, preferably in an area
with higher density population
6
3
MeetingPRC 5.6.21
Recommended Action
Review the satellite community garden
evaluation data and provide input on
potential satellite garden locations.
55.l91s
CUPERTINO
PRC Meeting
May 6, 2021
Presentations
Item 5
Community Funding Grant Policy
PRC Meeting 5.6.21 Item 4
Community FundingGrant Policy
Parks and Recreation Commission
May 6, 2021
CUPERTINO
Agenda
• Background
• Eligibility/Evaluation Criteria
• Eligibility
• Commission Input
2
1
PRC Meeting 5.6.21 Item 4
Background
• Current Community Funding Grant Policy
approved by Council in December 2020
• Earlier application submission date
• Program funding range ($70k to $90k)
• All applicant materials brought to Council
• Updated policy applied for Fiscal Year 2020-21
application process
• Opportunities for clarification and
improvement
3
Eligibility/Evaluation Criteria
Ligibility Evaluation Criteria
Be made or sponsored by a 501(c)(3)non-profit organization with experienced Impact on and benefit to The Cupertino Community
members capable of implementing and managing The program/project/event
Identify how the funds will be used to benefit the Cupertino community Community Need for the program/project/event
Be awarded only once per project Alignment with City Mission and values
For specific needs,not ongoing operational costs Uniqueness of the program/project/event
Have more than 757.of the requested funds allocated for direct service costs Reasonable cost
versus administrative costs
Be complete and submitted by the application deadline Demonstrated effort to secure funding from other sources
Restrictions/uui a mes I
Qualifications/experience of the organization/members
An organization that is applying for multiple grants shall only submit one (New Applicants)Application impact
application
Proceeds generated from the funded activity may only be used for the (Returning Applicants)Past performance and program efficacies
conducted activity
Admission to or participation in the event must be"free of charge"to Cupertino
residents unless stated in the application and approved by the Parks and
Recreation Commission
4
2
PRC Meeting 5.6.21 Item 4
Eligibility
blieibiliri• hdflal Final biltlal Firwl Irdtial Final Iautial Ffnal Irdlial Final Initlal Final Initial FirW Iautial Ffnal 4titial Final 4dtial Final
Be made ax sponsored by a 501(c)(3}noo-profrt orgaedzafimi with
experienced member capablo of implementing artd managing the Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes av Yes
yragranVp��gea/event
Id h—tlte innds will be ns ltobeneiit the Cepettato cuuvnnnin• Yes Yes Yes Yes Y'es Yes Yes Yes Yes Yes Y'es Y'es Y'es Yes Yes Yes ties Yes Y'es Yes
Be awarded ordv once per project No Yes No Yes No Yes No Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes
For speafic needs,not on govtg,oP—hrnW mstr Yes Yes 1es ]es Yes Yes Yes ties Yes Yes Yes Yes Vo Yes Yes Yes Yes Yes No Yes
Rave more than 75%of the regtwsted funds allocated Eox diwct serviw costs Yes Yes ]es Yes ]es Yes Yes Yes Yes Yes No Yes No Yes No Yes \o Yes No Yes
s admuvstratrve costs
Be complete and sahautted b,the applicatimt deadline Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Restrictiens.�Gridelines Irdtial Final Initlal Firul Initial Final laudal Final Irdtial Final Initlal Final Iniriil Ffsul lautlal Final MMANA
An org vization that is spph-n fox mtdtiple grants shall oNv submit one
!VA VA \A \'A NA \A NA NA NA \A NA NA \A \A NA NA NA VA VA VA \a \'A NA NA - - NA NA \A \A -xmdncted ol-t• -Adntissionto or p—patient m the—t must be—of rha g,'to
Cupe lino residents mtlessstated th the applit—and approved by F-" NA NA NA VA NA NA NA NA No No NA NA Vo Yes No No
and Hecrearion Conwtissien
'Green notes a change in eligibility from the initial to final review.The seven applicants not listed did not have a change in eligibility.
5
Commission Input
• Reflect on the recently facilitated process
• Provide input
• Eligibility
• Evaluation Criteria
• Restrictions/Guidelines
6
3
PRC Meeting
May 6, 2021
Presentations
Item 6
Rancho Rinconada Recreation and Park District
Community Outreach
RanchoRinconada
Parks and Recreation Commission
May 6, 2021
CUPERTINO
Agenda
• Background
• RRRPD Community Meetings
• RRRPD Survey
• City RRRPD Project Webpage
2
1
Background
• Council Direction
• Delay consideration of RRRPD
acquisition, to allow for engagement
in long-term planning for aquatics
facilities in the City, and until RRRPD
completes their strategic visioning
and outreach and makes a
recommendation.
3
RRRPD Community Meetings
• RRRPD has hosted two community
meetings
• The RRRPD website notes video recordings
of the meetings are anticipated to be
posted to view
4
2
RRRPD Survey
• The District issued a survey to its residents,
which their website notes was concluded
on April 12
• Included seven questions
• Programs/facilities
• Acquisition of the District
• Communication
5
City RRRPD Project Webpage
• cupertino.org/ranchorinconada
• Background
• Documents
• Timeline
• Link to RRRPD website
6
3
Questions
4
PRC Meeting
May 6, 2021
Presentations
Item 7
Use of Public Tennis Courts and Regulation of
Use
PRC Meeting 5.6.21 Item 7
Public Tennis Courts
is'
CUPERTINO
1
Public Tennis Court Outreach
• Contacted 1 1 cities
• Sunnyvale, Los Altos, Mountain View,
Milpitas, Palo Alto, San Jose, Santa Clara,
Campbell, Log Gatos/Saratoga, Menlo
Park, Morgan Hill
• Responses from 7 cities (bolded)
2
1
PRC Meeting 5.6.21 Item 7
COVID impacts on public courts
• All responding cities are seeing a similar
increase in public court use due to State
and County guidelines authorizing tennis
to be one of the few sports allowed for a
majority of the pandemic
3
Responses to Customers
• Public courts are self monitored; issues can be
directed to the Sheriffs via a non-emergency
number
• Sunnyvale, Los Altos, Milpitas, Palo Alto,
Campbell
• Questa Park has a staff shack on site with part-time
staffing
• Mountain View
• Outside contractor oversees and manages courts
• Santa Clara
4
2
PRC Meeting 5.6.21 Item 7
Court Management in Other Cities
Court Management in Other Cities
1�11111111111111111 .
Campbell x
Los Altos Signage with rules,but no mechanism for court management
Los Gatos/Saratoga Signage with rules,but no mechanism for court management
Annual tennis keys are valid from January 15th through January 1st of the following
year.The fee is$63 for residents and$127 for non-residents January-June,and$42/$84
July-December.Tennis courts are available for rental$17 resident$22 non-resident per
court per hour.When possible,50%of each court site will be accessible to the general
Menlo Park public.The City of Menlo Park reserves the right to confiscate the tennis key of any
user(s)not adhering to City Tennis Rules,Use Policies,or City Ordinances without
refund.Additionally,any violation of use policies may result in the inability to either rent
tennis courts or be issued a tennis key in the future.Lost keys replaced at key
purchaser's expense.
Milpitas Signage with rules,but no mechanism for court management
Morgan Hill Tennis courts may be reserved or first come first serve.Signage with rules,but no
mechanism for court management
Mountain View x x Staff Shack on-site with part-time staff at Questa Park
Palo Alto Signage with rules,but no mechanism for court management
San lose Rules say to use timing board,but no board currently exists
Santa Clara Outside contractor oversees courts
Sunnyvale Rules say to use timing board,but no board currently exists
5
Memorial, Varian, & Monta Vista Park
Racket court order
• Timing system
• court _- --
O .e IN678ULT1ON5 • OrdCr
�m _"!JO_ � i C
. court
order v
,W r • •
o
V - T1W LIMIT
n Pictures from Memorial Park Tennis Courts
6
3
PRC Meeting 5.6.21 Item 7
Recommended Action
Discuss the use of public tennis courts and
regulation of use.
4
PRC Meeting
May 6, 2021
Presentations
Item 8
Monthly Update Reports
PRC Meeting 5.6.21 Item 8
Director's
Parks and Recreation Commission
May 6, 2021
CUPERTINO
COVID Updates
May 19 - Free COVID testing
• Cupertino Senior Center
• 9:30 a.m. to 3:45 p.m.
• By appointment K
• sccfreetest.org
Vaccine Information
• sccfreevax.org
2
1
PRC Meeting 5.6.21 Item 8
COVID Updates
Orange Tier
• Gatherings
• No household limits
• Outdoor - maximum of 50 people
• Indoor (discouraged) - limited to 25%
of maximum capacity or 25 people,
whichever is fewer
3
COVID Updates
Orange Tier
• No changes for youth sports groups,
museums, indoor and outdoor activities,
playgrounds, or picnic areas
4
2
PRC Meeting 5.6.21 Item 8
COVID Updates • • •
. . . .tion Numbers
EL_ — — -1 L
Sports Center Tennis Courts 1791 Average participants
per week
Blackberry Farm Golf Course 910 Average participants
per week
Free Virtual Exercise Classes 236 Average participants
per week
Fee-Based Virtual Exercise 69 Currently enrolled
Classes
Lifetime Classes, Camps, 631 Currently enrolled
Private Lessons, etc.
s
Council • • • -
May 4 Regular Meeting:
• Acceptance of Grant Funds for Full-Size
Outdoor Basketball Court
• Field Use Policy (Postponed from April 20)
• Fee Schedule Updates (Postponed from
April 20)
6
3
PRC Meeting 5.6.21 Item 8
Council Updates
Field Use Policy
• Approved with the following amendments:
• Proposed fees will be phased in over 2 years
(50% in FY 21 -22, 100% in FY 22-23)
• Resident, nonprofit youth organizations-
$5/hour/field
• Non-resident, nonprofit youth organizations-
$15/hour/field
• Resident adult or resident for-profit youth
organizations-$25/hour/field
• Non-resident adult or non-resident for-profit youth
organizations—$30/hour/field
7
CouncilUpdates
Field Use Policy
• Approved with the following amendments:
• Additional two Sundays are expanded from
10 a.m. to 4 p.m. and allows for tournaments
• For Sunday use, each park site can only be
reserved up to 10 times at most per year
• Present a status update on the revised policy
to City Council in a year
s
4
PRC Meeting 5.6.21 Item 8
Council Updates
Fee Schedule Updates
• Effective May 5
• Revised Community Garden fees
• $1 10 fee with $55 PG&E CARES Program
Discount
• Refundable deposit of $150 with $75
PG&E CARES Program Discount
9
Council Updates
Fee Schedule Updates
• Effective July 1
• Senior Center
• Sports Center
• Field Use
• Outdoor Facilities
• Blackberry Farm Golf Course
Zo
5
PRC Meeting 5.6.21 Item 8
General Updates
Memorial Park - Playgrounds Restrooms
Renovation Complete
- R
y.;
f
11
General Updates
Jollyman Park - Restrooms Plumbing Work
• Estimated closure until Monday, May 10
• Port-o-potties and hand washing stations
will be available while restrooms are closed
12
6
PRC Meeting 5.6.21 Item 8
General • • • -
Community Garden Sign
r Y�
y+ ,
GARDENS
13
General • • •
Community Gardens
TH'
3
14
7
General Updates
1
- 2
General Updates
LO •.
: � to
PRC Meeting 5.6.21 Item 8
General Updates
Blackberry Farm Pool
• Season begins June 15 Ego miama,
• Reservations required
• blackberryfarm.org
-Anew1 .
Hours
Tuesday - Friday: 12 to 6 p.m.
Saturday - Sunday: 10 a.m. to 6 p.m.
17
Junipero Serra - -
Thursday, May 13: 6 p.m. to 8 p.m.
- East Segment
Thursday, May 20: 6 p.m. to 8 p.m.
- Central Segment
Thursday, May 27: 6 p.m. to 8 p.m.
- City Wide
Webpage: Cupertino.org/jst
18
9
PRC Meeting 5.6.21 Item 8
Budget and Dashboards
Budget - cupertino.org/budget
CIP Dashboard - cupertino.org/CIP
City Work Program Dashboard -
cupertino.org/cityworkprogram
19
Upcoming Mayor's
May 12 - Commissioner Tambe
June 9 - Vice Chair Xu
20
10
MeetingPRC 5.6.21 Item i
Director's Update
21
Parks and Recreation Commission
CUPERTINO