Presentations PRC Special Meeting
April 8, 2021
Presentations
Item 1
Proposed Fiscal Year 2021 -22 Capital
Improvement Projects
Parks and Recreation Commission
FY21 -22 CIP Proposed Projects Update
CUPERTINO
08 April 2021
Status of
FY20-21
Parks &
Recreation
CI P Projects
.
The following will be
presented to City
Council as part of a
Study Session on
May 4tr,
Completed Parks & Recreation/CIP Projects
• Lawrence-Mitty Acquisition
• Linda Vista Trail (May 2021 completion projected)
• McClellan Ranch Community Garden (April 2021 completion
projected)
• McClellan West Parking Lot Improvements
• Sports Center Seismic Retrofit
Existing Parks & Recreation/CIP Projects
• 2016 Bicycle Plan - Junipero Serra Trail, Central Segment
• 2016 Bicycle Plan - Junipero Serra Trail, East Segment
• 2016 Bicycle Plan - Junipero Serra Trail, West Segment
• 2016 Bicycle Plan - Regnart Creek Trail
• 2016 Bicycle Plan - Regnart Creek Trail Fencing
• All Inclusive Play Area [at Jollyman Park]
• Annual Playground Replacement
• Blackberry Farm Entrance Road Improvements - Feasibility
• Blackberry Farm Golf Renovation/Alternative Use
Existing Parks & Recreation/CIP Projects (continued)
• Citywide Building Condition Assessment Implementation
• Citywide Community Garden
• Lawrence-Mitty Park Design
• Park Amenity Improvements
• QCC Multi-Site Sustainable Infrastructure Upgrade
• QCC Preschool Shade Structure
• Sports Center Community Needs Analysis
• Stevens Creek Bank Repair Concept
• Stevens Creek Corridor Park Chain Master Plan - McClellan Road
to Stevens Creek Boulevard
Status of
FY20-21
Parks &
Recreation
CI P Projects
The following will be
presented to City
Council as part of a
Study Session on
May 4tr,
Blackberry Farm Pools Improvements
Proposed Budget: $650,000
Proposed Scope:
The scope includes replastering the
recreation and the slide pools, redirection of
the existing deck drains to sanitary sewer,
and removing the remaining accessibility
barriers as identified in the 2015 ADA
Transition Plan and 2020 building permit
application comments.
Memorial Park - Amphitheater Repairs/Upgrades
K Proposed Budget: $750,000
- Proposed Scope:
Design and construct Memorial Park
improvements as indicated in the Parks and
-� �- - Recreation System Master Plan, specifically
addressing the needs of the Amphitheater in
this scope of work.
Memorial Park - Pond Renovations
Proposed Budget: $2,500,000
Proposed Scope:
_ Design and construct Memorial Park
improvements as indicated in the Parks and
Recreation System Master Plan, specifically
addressing the immediate state of the
_ - drained ponds. This scope would be phased
g - and include approximately 61 ,000 sf of
_. renovation.
Memorial Park - Specific Plan Design
Proposed Budget: $500,000
Proposed Scope:
The proposed project would include the
development of a conceptual design for Phase
One, incorporating findings from the master plan
process and building upon the considerable input
gained from the community. Features to be
considered include adding walking path
e improvements, playable water feature,
enhancing tree canopy, integrating natural
features, and enhancing indoor and outdoor
event and gathering space.
h_
2 N .� 5,a •+ . .. ;.
Full -Sized Outdoor Basketball Court
Proposed Budget: $350,000
t
Proposed Scope:
Install a full-size basketball court at a park,
following the Parks and Recreation System
_-_ — Master Plan.
Full -Sized Outdoor Basketball Court
• Parks identified in Master Plan for possible implementation:
• Creekside Park
• Hoover Park
• Jollyman Park
• Monta Vista Park and Recreation Center
• Somerset Park
• Wilson Park
• Only park noted in Master Plan for short-term
implementation of a full-size basketball court
Full -Sized Outdoor Basketball Court
COMMUNITY PARKS CUPERTINO REGION PRC AVERAGE PR STAFF AVERAGE PW STAFF AVERAGE OVERALL AVERAGE
Memorial Park West 2.671 3.171 4.001 3.28
Stevens Creek Corridor Park West 1.33 1.25 2.33 1.64
LARGE NEIGHBORHOOD PARKS CUPERTINO REGION PRC AVERAGE PR STAFF AVERAGE PW STAFF AVERAGE OVERALL
Hoover Park West 1.00 5.00 4.00 3.33
Wilson Park East 4.00 2.33 3.67 3.33
Creekside Park East 3.00 2.33 4.00 3.11
oll man Park West 1.00 3.67 3.83 2.83
Portal Park East 4.00 2.00 2.17 2.72
Monta Vista Park&Rec Center West 2.331 2.331 2.601 2.42
Linda Vista Park West 3.671 1.331 2.001 2.33
Varian Park West 1.001 2.001 3.401 2.13
SMALL NEIGHBORHOOD PARKS CUPERTINO REGION PRC AVERAGE PR STAFF AVERAGE PW STAFF AVERAGE OVERALL
Somerset Park West 2.33 3.67 3.83 3.28
Three Oaks Park West 1.00 2.67 2.40 2.02
Little Rancho Park West 1.00 1.00 3.00 1.6
Canyon Oak Park West 1.00 1.00 2.33 1.44
Franco Park West 1.00 1.00 2.00 1.33
Sterling Barnhart Park lEast 1.001 1.001 2.001 1.33
SPECIAL USE SITES • REGION PRC AVERAGE PR STAFF AVERAGE PW STAFF AVERAGE OVERALL
Civic Center Plaza East 1 2.331 1.00 1.001 1.44
ILibrary Field lEast 1 2.331 1.001 1.001 1.44
Thank You !
CUPERTINO
PRC Special Meeting
April 8, 2021
Presentations
Item 2
Updated Athletic Field Use Policy
PRC Meeting 4.8.21 Item 2
Parks and Recreation
Commission
Updated Athletic Field Use Policy
April 8, 2021
CUPERTINO
Athletic Field Policy History
• Approved by City Council on October 18, 2004,
effective January 1 , 2005
• A study of the current Athletic Field Use Policy became
a City Work Program item in Fiscal Year 2019-2020 with
the objective of assessing the current Athletic Field Use
Policy including a review of scheduling, the fee
schedule, cost recovery, and Sunday reservation
feasibility.
• The Parks and Recreation System Master Plan adopted
in February 2020 indicates the need to evaluate and
implement changes to field scheduling to increase
capacity and usage.
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PRC Meeting 4.8.21 Item 2
Community Outreach
• Dedicated webpage
• Citywide postcard
• Social media posts
• Online survey (February 17 - March 21 )
• Online community meeting on March 9
• Meetings with all youth sports organizations that currently use the
fields, collecting feedback about Sunday use, annual field
closures, and the change in fees.
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Youth Sport Organization Sunday Field Use Feedback
Requested Requested Requested Current Tournament
Practices Games Tournaments Use
American Youth Soccer-35
0 4 4 2
Make-Up
American Youth Soccer-64 0 0 2 2
California Cricket Academy 0 All 2 2
Cupertino Football Club(Soccer) 0 0 4 2
Cupertino Girls Softball 0 7 1 1
Cupertino Little League 0 4-6 0 0
De Anza Youth Soccer 0 20 2 2
Golden Triangle Soccer All All 0 0
US Youth Volleyball League 3-6
Make-Up
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2
PRC Meeting 4.8.21 Item 2
Community Survey
ZA
• Survey available online t A
February 17 - March 21 k,
• 979 total respondents Al
f,
581 residents
• 397 have a household
member playing youth sports
on Cupertino fields
• 415 live next to one of the
field sites
s
Currently,youth sports groups are the primary users of
City-managed fields and have requested additional
Sunday field use for general practice and games. Would
you support allowing sports groups to use fields on
Sundays for these purposes?
120.00%
100.00% 96.22%
80,00% 76.39%
60.93% 58.73%
60.00%
36.47%
40.00% 31,33
20.49
20.00% 76 1.20% 0.25%0.48%0.82% 6.54 2.65%3.98%
0.00% — I
No Not Sure Yes Yes if not two Sundays in
a row
■Residents ■Sports Groups ■Lives by Fields ■Total
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PRC Meeting 4.8.21 Item 2
If Sunday use is expanded to allow general practice and
garnes,please rank the following options in order of
preference.
-Allow each sports group to use a field four(4)Sundays a year
-Allow each sports group to use a field eight(8)Sundays a year
-Allow sports groups to use fields on all Sundays,provided that
no fields are scheduled for two Sundays in a row
MOD%
81.61%
80.00% 76.39%
70.00% 62.99%
60.00%
50.77%
50.00%
40.00% 38.10%
30.00% 28.06%
20.00% 15.37% 17,11%
895%1 6 11.13%
3.02%
Top choice-4Sundays Top choice-8 Sundays Top choice-all Sundays
■Residents ■Sports Groups ■Live by Fields eTotal
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If sports groups are allowed to use fields on Sundays for
general practice and games,which time frame would
you prefer this use to be allowed?
90.00%
81.36
80.00% 77.35%
70.00% 66.61%
60.00%
48.42%
50.00% 42.49%
40.00%
30.00% 23.75%
20.00% 16.3
4.82%5.82%
9.82 7.75% 4J9%
10.00% ' . ■403 %
0.00% i
10 a.m to 5 p.m. 10 a.m.to 2 p.m. 1 p.m.to 5 p.m. Not sure
■Residents ■Sports Groups ■Live by Fields ■Total
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PRC Meeting 4.8.21 Item 2
An annual field closure is being proposed to rest fields and
conduct maintenance. Fields would be closed to sports
groups and the public during this closure and would most
likely take place during December and/or January. Which
would you prefer?
100.00% 86 99%
80.72%78.09% 80.18%
80.00%
60.00% -
40.00% -
20.00% 12.74% u 16.62% 10.73%
5.29% 7.95% 9.09/a 6.54% 5.06%
0.00% - ■ � --M _ ■ I -
One-month Two-month Not sure
i Residents ■Sports Groups ■Live by Fields ■Total
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Additional Su • • - • Use
• A review of neighboring cities including Campbell, Los
Altos, Los Altos Hills, Mountain View, Palo Alto, San
Jose, Santa Clara, Saratoga, and Sunnyvale found
that all allow permitted field use on all Sundays.
• Current policy allows two Sunday permit
dates/year/organization may be granted by staff to
accommodate special tournaments or events (not
regularly scheduled league play), and Sunday play
for groups serving individuals with disabilities.
• Limitations on Sunday field use allow Sundays to be
used to rest the fields and allow residents to use the
fields freely.
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PRC Meeting 4.8.21 Item 2
Additional Sunday Field Use
• Youth sports groups have
advocated for expanding
Sunday use at prior City
Council Meetings.
• Expanding Sunday field use
would let youth sports teams
schedule games, make-up
games, and practices.
• It would also allow groups
who do not hold
tournaments to hold games
on Sundays.
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Options for Sunday Field Use
Option 1 : Do not expand Sunday field use
Option 2: Allow each group to reserve fields on 4
Sundays a year from 10 a.m.-2 p.m.
With either option, it is recommended that sports
groups continue to be allowed to host two
tournaments a year.
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PRC Meeting 4.8.21 Item 2
Hourly Fee Structure
All the cities reviewed use an hourly fee structure.
To better align with neighboring cities, it is
recommended that Cupertino shift from the current
per player fee structure to an hourly fee structure.
• This would improve cost recovery as well as
encourage field reservations to be made more
efficiently.
13
Hourly Fee Structure
It costs an estimated $1 ,874,539 to maintain and
operate the fields annually.
The current per player fee structure results in an
estimated 7% cost recovery
• Based on current group usage during a non-
pandemic year, revenue with the recommended 25%
cost recovery hourly fee structure is estimated to be
$368,460.
The 40% cost recovery hourly fee structure is
estimated to result in $647,460 in revenue.
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PRC Meeting 4.8.21 Item 2
Options for Field Use Hourly Fees
Average Cost 25%Cost
Proposed Fee categories in Recovery 40%Cost
Neighboring (recommended) Recovery
Cities
MR-
City of Cupe No charge No charge No charge
at JUA fields
Non-profit or N/A* No charge No charge
with a disability
Resident(>-51%),nonprofit youth organizations $30/hour/field $20/hour/field $30/hour/field
Non-resident,nonprofit youth organizations $78/hour/field $30/hour/field $50/hour/field
Resident adult(>-51%)or for-profit youth $49/hour/field $50/hour/field $60/hour/field
organizations
Non-resident adult or for-profit youth $85/hour/field $60/hour/field $80/hour/field
organizations
*Other cities do not have a category for organizations serving individuals with a disability.
Cupertino has historically assigned special priority status to groups providing a unique
recreational experience for individuals with a disability,free of charge.
15
Estimated Impact on Current Groups
!Estimated 257,Cost'
Sports Groups FY 18/19 Total Recovery Fees Estimated 40%Cost
Fees Paid (recommended) Recovery Fees
i Resident Groups(>51%)
AYSO-35 41111 $8,008.00 $22,440.00 $44,880.00
California Cricket
Academy $1,177.00 $15,520.00 $31,040.00
Cupertino Little League
$3,278.00 $31,820.00 $63,640.00
Cupertino Football Club
$6,501.00 $22,300.00 $44,600.00
Golden Triangle Soccer
i $506.00 $8,800.00 $17,600.00
U.S.Youth Volle ball
League $2,794.00 $1,600.00 $2,400.00
n-resident Groups
AYSO-64 WWI $3,520.00 $11,580.00 $19,300.00
Cupertino Girls Softball
$1,529.00 $22,800.00 $38,000.00
De Anza Youth Soccer
$110,616.00 $231,600.00 $386,000.00
$137,929.00 $368,460.00 $647,460.00
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PRC Meeting 4.8.21 Item 2
Annual Field Closure Period
Campbell, Los Altos, Los Altos Hills, Mountain View, Palo
Alto, Saratoga, and Sunnyvale all have annual winter field
closures (2-3.5 months) to rest the fields and conduct
maintenance. San Jose and Santa Clara do not have
regularly scheduled closures.
Need for an annual rest period would depend on how
heavily fields are used under the new hourly rental structure.
Due to feedback in favor of a shorter closure, it is
recommended that fields be closed only on an as-needed
basis to avoid unnecessary closures.
• Any planned field closures will be posted on the City
website and sports groups will be notified.
17
Recommended Action
Recommend that Council approve
the updated Athletic Field Use Policy
and provide input.
18
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PRC Meeting 4.8.21 Item 2
Sunday Use:
Option 1 : Do not expand Sunday field use
Option 2: Allow each group to reserve fields on 4 Sundays a year
from 10 a.m.-2 p.m.
Fees:
Option 1 : 25% Cost recovery
Option 2: 40% Cost recovery
Field Closure:
Option: as needed for rest and maintenance
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