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Presentations
PRC Meeting January 7, 2021 Presentations Item #1 Presentation on Holiday Programs Update on Holiday Programs January 7, 2021 CITY OF CUPERTINO Shine Bright Cupertino Driving tour of SXINF FRIGXI CUXFIIIING XGVOAY LIGNF MAP 2GM holiday lights in the Cupertino Community o UV.UPER,IMo .ew,.; ,_ Season's Greetings Cupertino Senior Center worked with local youth ., and Starbucks to write and mail � holiday cards Deck the Doors Holiday door . . ... ....:, decorating contest with1 14 entries First Second Third Holidays in Hawaii The Senior Center's Lei Nani . Hula dancers and Pilo Viz. Ho'okani band ' 1� Zoom with Santa Santa was able to visit homes live from The North Pole the North Pole via Zoom ; y PRC M eetmg 1 j7121 Item#1 Sonic, stop AN CaMM�NrTY CEN'IEii lhe • 1 ' s' • ,. ; • • OWN 4 PRC Meeting January 7, 2021 Presentations Item #3 Project Evaluation Criteria and Process PRC Meeting 1/7/21 Item #3 Project Evaluation Criteria and Process January 7, 2021 is' CUPERTINO 1 Agenda • Overview and Examples • Suggested Topics Recommended Action • Questions and Discussion 2 1 PRC Meeting 1/7/21 Item #3 Overview and Examples Lack of standardization • Community Grant Funding Evaluations Park Amenity Improvements Evaluations Different methods used to submit data Data submitted in different formats Data submitted after set deadlines 3 Suggested Topics • Establishing due dates • Methods for submitting evaluations . Transparency of submitting data • Guidelines for extensions 4 2 PRC Meeting 1/7/21 Item #3 Suggested Topic Establishing due dates • Considering staff time needed to process the data received Deadline to be within regular work hours • Confirmation of receipt of evaluation 5 Suggested Topic Methods for submitting evaluations • Email • Shared Folder Brown Act • Commissioner Handbook . Technology Use Policy 6 3 PRC Meeting 1/7/21 Item #3 Community Funding Evaluations New Application • Commissioners will submit evaluations through an application portal Exception to other methods for submitting evaluations Suggested Topics Transparency of submitting data • Time stamp data submitted . Publishing data in commission agenda as an attachment s 4 PRC Meeting 1/7/21 Item #3 Suggested Topics Guidelines for extensions Will extensions be allowed Who will grant them (Director/Chair/Commission) How will extensions be communicated (via email or in public meeting) • Qualifications for an extension (Emergency situations) 9 Recommended Action Staff recommends that the commissioners discuss and establish a process and criteria for project evaluations, to be reviewed and adopted at an upcoming meeting. Zo 5 PRC Meeting 1/7/21 Item #3 Questions and Discussion 11 6 PRC Meeting January 7, 2021 Presentations Item #4 Community Funding Grant Program Evaluation Form PRC Meeting 1/7/21 Item #4 Community Funding Grant Program Evaluation Form January 7, 2021 CITY OF CUPERTINO Prior Evaluation Form Proposed Evaluation Form ©� �. This form will be filled ©_ out in the community 0� funding portal Evaluation Form Current: Past performance (prior year grant recipients only) Worth 5 points Recommended: Past performance (prior year grant recipients only) Met qualifications: Yes or No PRC Meeting 1/7/21 Item #4 Evaluation • Current Proposed max max points points Impact on and benefit to the Cupertino Community 20 20 Community Need for the program/project/event 20 20 City Mission a �- Uniqueness of the program/project/event 15 15 Reasonable cost 10 10 Demonstrated effort to secure funding from other sources 10 10 Qualifications/Experience of the organization membersIIIIIIIIIIIIIIII 5 5 Questi 5 • 6 3 PRC Meeting January 7, 2021 Presentations Item #5 Update on the Parks and Recreation Strategic Plan Park Amenity Improvement Project and Selection of Meeting Dates and Times to Review Evaluations and Provide Feedback Regarding Prioritization Strategic Plan Park Amenity Improvement Project Update SAV,7; 55.l91s CUPERTINO Agenda • Background • Prioritization Process • Example Park Prioritization • Recommended Action Background • Intended to address short-term opportunities for improvement identified in Master Plan • Commissioners, Parks and Recreation staff, and Public Works staff participated in amenity prioritization ratings for potential improvements to parks Prioritization Process 16 parks and 2 special use sites reviewed Evaluation data compiled • Meetings held to refine and prioritize feedback • Prioritization collated with estimated pricing information PRC Meeting 1/7/21 Item #5 Example • • • • •• Vista Park • '• • • Amenity • •• • • Pricing Estimates 5 Example Park Prioritization Amenity Average Rating Pickleball S}riping I Hydra ion Sta}ions 5 Garbage Cans/Recycling Bins 4 Benches/Picnic Tables 4 Shade frees/structures) 4 Outdoor Table Tennis 1 Exercise Equipment 1 Mile Markers 2 Rubber Play Surface I 6 3 PRC Meeting 1/7/21 Item #5 Example • • • • ®backstop p BBQ Park Name Sign ®Batting Cage 'r Bench Q Paver �a Bike Rack �Portable Backstop }.(Bridge {-Bleachers Lj Sink .Dugout ©Drinking Fountain ==Table Gazebo Informational Box ♦Playground / Memorial Plaque 13 Pump Shed ©Mutt Mitts Dispenser �Storage Shed �Waste Container 7 9� s: g 4 PRC Meeting 1/7/21 Item #5 �lfff M ( 5 9 - .. . Pickleball Striping 1 Hydration Stations 5 qdd I of upper playground and 1 of lowerwalk-in picnic area(playground is higher 2$ 9 000 prionty� Garbage Cans/ q qdd 2(one duos by upper playground I$ 2,000 Recycling Bins Benches/ q Adtl 3 near upper plOygrountl 3$ S,d00 Picnic Tables Shade(bees/structures) 4 Request shucture as ClPfor picnic area -$ - Outdoor Table Tennis I Exercise Equipment 1 Mile Markers 2 Adtlress Separately from sfrafegic plan tlue to low cost -$ Rubber Play SuAace 1 TOTAL $16.400 10 5 MeetingPRC Recommended Action Review and discuss amenity prioritizations over the course of three meetings Select meeting date and time for special meeting in January Wednesday, January 20, 6 p.m. Thursday, January 28, 6 p.m. PRC Meeting January 7, 2021 Presentations Item #7 Commission Proposals for the Fiscal Year 2021-22 City Work Program PRC Meeting 1/7/21 Item #7 Commission Proposals for the FY 2020-21 City Work Program January 7, 2021 is' CUPERTINO 1 Agenda • City Work Program Process • Proposal Guidance Extended Work Program Items Municipal Code Proposal Form • Questions and Discussion 2 1 PRC Meeting 1/7/21 Item #7 City Work Program Process • Commissions submit proposals Department Heads and City Manager review proposals Proposed City Work Program brought to City Council Items submitted by Commissions will be attached City Council adopts City Work Program Commissions are notified of any adopted items within their purview 3 Proposal Guidance • Within the purview of the Commission • Timeline of 12 months or less • Consider staff resources, budget, and routine business of the Commission • Top 3 proposals, with no more than 5 4 2 PRC Meeting 1/7/21 Item #7 Extended Work Program Items • Items in progress from previous FY work programs will be extended and do not need to be considered for the next FY proposals • FY 2019-20 Work Program Use of Athletic Fields in Parks • FY 2020-21 Work Program • BBF Golf Course • DOLAs • Rancho Rinconada • Parks and Recreation Strategic Plan 5 Municipal Code 2.36.080 Powers and Functions. The powers and functions of the City Park and Recreation Commission shall be as follows: A. To hold hearings on matters pertaining to planning and development of parks,cultural activities,historical resources, recreation,community services(including,but not limited to schools and senior services),and capital expenditures related to community activities and facilities; B. To conduct such other hearings as are necessary and in accordance with its own rules and regulations; C. To report its decisions and recommendations in writing to the City Council; D. To consider,formulate and propose programs,activities,resources,plans and development designed to provide for, regulate and direct the future growth and development of community activities,parks and a recreation system in order to secure to the City and its inhabitants better service; E. To make investigations and reports for future acquisition of park sites; F. To make,in its advisory capacity,any and all recommendations to the City Council relating to the above matters, including the extension of the parks,recreation system and community activities to outlying areas of the City; G. In cooperation with the Director of Recreation and Community Services,the Commission will consider,review,and evaluate parks,recreation programs,and community activities; H. To consider,formulate,and propose cultural activities and historical preservation for the City and its residents. (Ord.18-2180,§2(part),2018;Ord.15-2127,§3,2015;Ord.739,(part),1976;Ord.497,§1,1971;Ord.303,§8.1,1965) 6 3 PRC Meeting 1/7/21 Item #7 Proposal Form • Project/Task • Project Objective • Driven by mandate, law or Council priority/direction? • Estimated Completion Date • Measurement Criteria Recommended Action • Provide a list of proposed items for the Fiscal Year 2021 -22 City Work Program s 4 PRC Meeting 1/7/21 Item #7 Questions and Discussion 9 5 PRC Meeting January 7, 2021 Presentations Item #8 Monthly Update Reports Director's Update January 7, 2021 SAV,7; 55.l91s CUPERTINO COVID Updates • January 20 - Free COVID testing • Cupertino Senior Center • 9:30 a.m. to 3:45 p.m. • By appointment • sccfreetest.org D PRC Meeting 1/7/21 Item #8 COVID Updates Stay HomeOrder • • Purple • All indoor programs and activities have been canceled • Playgrounds and picnic sites open • Organized youth sports suspended until Stay at • • •e e• • Fields still open for single household use • • • • • • • Activities/Prog rams Participation Numbers Sports Center Tennis Courts 1410 Average Participants per Week Blackberry Farm Golf Course 745 Average Participants per Week Free Virtual Exercise Classes 271 Average Attendees per Week* Fee-Based Virtual Exercise 85 Currently Enrolled* Classes Lifetime Classes/Camps/ 315 Currently Enrolled Private Lessons/etc. 4 2 General Updates • Senior Center Median Improvements ,.¢: a General Updates • Sign installed at scenic circle gate - SCENIC CIRCLE GATE .°' K.. i gate is locked in the morning please call the following. M nday to Friday Weekends or Holidays .._ ,- Blackberry Form Golf Cou,e 40: PRC Meeting 1/7/21 Item #8 NON-PROFIT SUPPORT OPPORTUNITIES fe..R:r oe cs,a..am,,,w� •� . I,r.l Te.,save ro:pv,comm..�ry fnrn,.�fee w.l..n [org.n�:ars m[efaeutl�n noieing a rce[Iwi a[Memorl.l vea fne�itl km rr�ew,ne cy a Memon.i verk orgy,r� aspa.wl Eva�r:i�sormena�sapper,ia�.Mor.i�smm.e��ra� e FoVnO an m¢res[rve Info a[anpageem Non-profit tl NF f NI � � Ert mall Taal s un m e Pugum 9,M20 re entl Spar¢ SIe. 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VMC 9aegetlm 59.8R0 3930 IIRAI SF54939•• reel mriueev sun sepprevee mr ensrve¢mec were ceneeee eueroravlo_ Isml rear znR u mz,cemmuniry Eunnng crenz wegrem a,gnm �ney f�ne��y er sRregrem eery ac�pertine preraes n�ne�ngm lecelnen.preu ergeneenans inncne arcds a mcai samms,Rne ela,elm amer pregrems rer me Eupemna mmmunrty Mare nlormauomm�pefountlonle nv ran Pgg mpege. yp�[psg Tabl wrk99e flieetiv(A kQ090 west vavryeprmresy SO^fRs 539,Ipe r,pnrm u«aenaam s,R,lna earawew ra,mT s9,R90 apersromn.yoee na000 (!FaourFbliRw Porm f1s,900 send aem weemn sm'�eq s�sm rnlneeaMerlmnCeeltlenM mnpmmneore skaa9 Fnwm�wawersssar ep n.s99 s:lt,.vaircyxw.m ram f.awtl ssolp w 59gRRo 7 General Updates Community Funding Grant Program • Applications available, due February 1 • Access the application portal through the community funding webpage m myomaparuno 9 .. Apply beginning January I Community Funding Grants 8 4 General Updates • Online Tennis Court Reservations • Tennis court reservations at the Sports Center are now online • Reg4rec.org • Demo will be provided at the February Commission meeting General Updates Teen Programming Drafting Cupertino's Future Th and 8t" grade Cupertino residents • Civic engagement essay contest MeetingPRC i Director's Update January 7, 2021 55.l91s CUPERTINO