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Agenda Packet CITY OF CUPERTINO AGENDA lop C U P E RTI N O PARKS AND RECREATION COMMISSION This will be a teleconference meeting without a physical location. Thursday, May 6, 2021 7:00 PM This Meeting Will Be Televised TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, May 6th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 Parks and Recreation Commission Agenda May 6,2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https:Hcityofcupertino.zoom.us/webinar/register/WN_axsH7-PtRFi2fsTINRFu1Q Phone Dial 669-900-6833, enter Webinar ID: 969 5004 4851 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 969 5004 4851 SIP: 96950044851@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name,you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda May 6,2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called,please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Subject: Meeting Minutes for the April 1, 2021 Parks and Recreation Commission Meeting. Recommended Action: Review and approve the minutes for the April 1, 2021 Parks and Recreation Commission meeting. A-Draft Minutes 2. Subject: Meeting Minutes for the April 8, 2021 Parks and Recreation Commission Special Meeting. Recommended Action: Review and approve the minutes for the April 8, 2021 Parks and Recreation Commission special meeting. A-Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS Page 3 Parks and Recreation Commission Agenda May 6,2021 3. Subject: Satellite Community Garden Evaluation Data and Potential Satellite Garden Locations. Recommended Action: Review the satellite community garden evaluation data and provide input on potential satellite garden locations. Staff Report A-Satellite Community Garden Evaluation 4. Subject: Jollyman Park All-Inclusive Playground. Recommended Action: Receive an update on the Jollyman Park all-inclusive playground project. Staff Report 5. Subject: Community Funding Grant Policy. Recommended Action: Discuss the Community Funding Grant Policy and provide input on potential changes for improvement, with a focus on eligibility. Staff Report A-Community Funding Grant Policy 6. Subject: Rancho Rinconada Recreation and Park District Community Outreach. Recommended Action: Receive an update on Rancho Rinconada Recreation and Park District community outreach. Staff Report NEW BUSINESS 7. Subject: Use of Public Tennis Courts and Regulation of Use. Recommended Action: Discuss the use of public tennis courts and regulation of use. STAFF AND COMMISSION REPORTS 8. Subject: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. FUTURE AGENDA SETTING COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Page 4 Parks and Recreation Commission Agenda May 6,2021 meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO CUPERTINO Legislation Text File#: 21-9219, Version: 1 Subject: Meeting Minutes for the April 1, 2021 Parks and Recreation Commission Meeting. Review and approve the minutes for the April 1, 2021 Parks and Recreation Commission meeting. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM CITY OF CITY OF CUPERTINO 11 PARKS AND RECREATION COMMISSION Teleconference Meeting CUPERTINO Thursday, April 1, 2021 7:00 PM DRAFT MINUTES CALL TO ORDER Chair Stanek called the meeting to order at 7:00p.m. via remote teleconference. ROLL CALL Commissioners present: Carol Stanek, Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Sashikala Begur Commissioners absent: None Staff present: Joanne Magrini, Whitney Zeller, Rachelle Sander CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Demonstration of the New Online Tennis Reservation System. Recommended Action: Receive a demonstration of the new online tennis reservation system. This item was discussed at a later portion of the meeting. APPROVAL OF MINUTES 2. Subject: Meeting Minutes for the March 24, 2021 Parks and Recreation Commission Special Meeting. Recommended Action: Review and approve the minutes for the March 24, 2021 Parks and Recreation Commission special meeting. Commissioner Tambe requested to amend the minutes to clarify her comments in item two to note that she recommended to approve $200k for Fiscal Year 2020-21 to be implemented as Public Works determines, and for Fiscal Year 2021-22 amenity improvements to be brought back to the Commission for review after the first year is implemented. Chair Stanek requested to amend the minutes to change her comments in item five to read Walk Bike Cupertino. Commissioner Tambe motioned to approve the minutes with the requested amendments. Commissioner Kumarappan seconded the motion. Motion carried unanimously with five votes yes. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS 3. Subject: Fiscal Year 2021-22 Community Funding Application Evaluations and Recommendation to City Council. Recommended Action: Receive staff report, allow for clarifying questions, receive public comment and close item, receive Commissioner scoring for the Fiscal Year 2021-22 community funding applications. Administrative Assistant, Whitney Zeller, reviewed the process for the item. Commissioner Kumarappan recused himself from the item, noting his association with the Cupertino Library Foundation. Chair Stanek opened the item for public comment. Community member Orrin Mahoney provided public comment and noted they were available if the Commission had any questions on their organization's application. Community member Matthew Dodder provided public comment and noted they were available if the Commission had any questions on their organization's application. Community member Raji Mahoney provided public comment and noted they were available if the Commission had any questions on their organization's application. Community member Jeanne Wun provided public comment and noted they were available if the Commission had any questions on their organization's application. Chair Stanek closed public comment. The Commission discussed eligibility and agreed to provide rankings for all organizations. All organizations were deemed eligible, with the exception of the Silicon Valley Jewish Film Festival and Dhwani Academy of Percussion Music in the United States, on the basis that admission to or participation in the organization's events must be "free of charge" to Cupertino residents unless stated in the application and approved by the Parks and Recreation Commission. The Commissioners submitted their ranking totals for each organization into the evaluation totals form for staff to compile their data. Item one was discussed at this portion of the meeting. 1. Subject: Demonstration of the New Online Tennis Reservation System. Recommended Action: Receive a demonstration of the new online tennis reservation system. Recreation Supervisor, Rachelle Sander, provided a demonstration of the new online tennis reservation system. Chair Stanek commented that the more automated we become, the easier it is for our residents to utilize our facilities and services. 4. Subject: Commission Initiated Discussion Regarding the Rancho Rinconada Recreation and Park District's Community Outreach Efforts. Recommended Action: Discuss Rancho Rinconada Recreation and Park District's Community Outreach Efforts. This item was discussed at a later portion of the meeting. 5. Subject: Fiscal Year 2021-22 Community Funding Application Evaluations and Recommendation to City Council-Continued. Recommended Action: Continuation of Item #3 for the purpose of consideration of evaluations, and decisions to provide funding recommendation for Council. Chair Stanek opened and closed the item for public comment. Staff shared the Commission's data in the evaluation totals form, as well as data sorted by total average and data sorted by total ranking. The Commission reviewed and discussed the provided data. Commissioner Tambe motioned to recommend to City Council funding for the following organizations at a total of$92,900: West Valley Community Services of Santa Clara County, Inc. - $10,000 Cupertino Library Foundation- $15,000 Buddhist Tzu Chi Medical Foundation- $7,400 Santa Clara Valley Audubon Society - $8,500 Friends of Deer Hollow Farm-$7,000 Chinese American Coalition for Compassionate Care - $12,000 Valkyrie Robotics - $3,000 Tian Hong Foundation - $3,000 Rotary Club of Cupertino - $12,000 Euphrat Museum of Art - $15,000 Item four was discussed at this portion of the meeting. 4. Subject: Commission Initiated Discussion Regarding the Rancho Rinconada Recreation and Park District's Community Outreach Efforts. Recommended Action: Discuss Rancho Rinconada Recreation and Park District's Community Outreach Efforts. Chair Stanek commented that Council made the decision to wait and see how things develop for this item, and consider it in the future. She noted that the Commission had previously assigned a subcommittee for the topic made of Vice Chair Xu and Commissioner Begur, and proposed having the subcommittee provide periodic updates to the Commission regarding the outreach process. Commissioner Kumarappan recommended that since the item had already been considered by Council, to have staff update the Commission with any pertinent information. Commissioner Tambe noted this is a sensitive subject and that she is conscious of the people who live there, and the importance of the service level provided. She supported the idea of having the subcommittee providing updates as necessary, as agenda items. Commissioner Begur suggested leaving the item with staff, and if they need direction to come back to the Commission for input. Vice Chair Xu commented that following Council's direction, we can wait until the outreach process is complete before revisiting the idea of a subcommittee. Chair Stanek noted that it would be beneficial to have a presence, so the Commission is kept up to date on the outcome of the outreach process. Director of Parks and Recreation,Joanne Magrini, noted that the intention is to document any pertinent information regarding this item and bring it to City Council once the visioning process is complete. She added that the City is staying up to date and collecting information to provide to Council as well as the Commission. Commissioner Tambe recommended receiving updates from staff and staying close to the topic. She added that it would be helpful to get clarity on what funds are being used for the outreach process. Vice Chair Xu recommended the City update their Rancho Rinconada webpage with current information. Director Magrini noted that once information is received from the strategic visioning process, we will bring that information back to the Commission for recommendation to Council. NEW BUSINESS None STAFF AND COMMISSION REPORTS 6. Subject: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and Commissioners. Parks and Recreation Director, Joanne Magrini, provided the Director's update. Commissioner Begur attended the Mayor's meeting and provided an update on the information discussed. Commissioners Tambe and Kumarappan attended Commission/Council Ethics Training. Chair Stanek provided an update on the Art in Unexpected Places mural at Blackberry Farm. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS The Commissioners discussed attendance of the Mayor's meeting as follows: April—Chair Stanek May—Commissioner Tambe June—Vice Chair Xu FUTURE AGENDA SETTING A special meeting will be held on April 8 and 5:30 p.m. where the Field Use Policy and proposed CIP projects for Fiscal Year 2021-22 will be reviewed. ADJOURNMENT Chair Stanek adjourned the meeting at 9:26 p.m. to the April 8, 2021 special meeting at 5:30 p.m. Respectfully submitted, Whitney Zeller, Administrative Assistant Parks &Recreation Department Minutes approved at the regular meeting CITY OF CUPERTINO CUPERTINO Legislation Text File#: 21-9220, Version: 1 Subject: Meeting Minutes for the April 8, 2021 Parks and Recreation Commission Special Meeting. Review and approve the minutes for the April 8, 2021 Parks and Recreation Commission special meeting. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM CITY OF CITY OF CUPERTINO is PARKS AND RECREATION COMMISSION Teleconference Special Meeting CUPERTINO Thursday, April 8, 2021 5:30 PM DRAFT MINUTES CALL TO ORDER Chair Stanek called the special meeting to order at 5:31p.m. via remote teleconference. ROLL CALL Commissioners present: Carol Stanek, Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Sashikala Begur Commissioners absent: None Staff present: Joanne Magrini, Susan Michael, Jenny Koverman, Katy Nomura, Karen Levy, Whitney Zeller CEREMONIAL MATTERS AND PRESENTATIONS APPROVAL OF MINUTES Minutes for the April 1, 2021 meeting will be reviewed for approval at the May 6 meeting. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS Written communications were received for item 2. OLD BUSINESS NEW BUSINESS 1. Subject: Proposed Fiscal Year 2021-22 Capital Improvement Projects. Recommended Action: Receive and provide feedback on a presentation for the proposed fiscal Year 2021-22 Capital Improvement Projects (CIP). Capital Improvement Programs Manager, Susan Michael, and Recreation Coordinator, Alex Corbalis, provided a presentation on the item. Commissioner Kumarappan commented that some of the project costs seemed high. Commissioner Begur agreed that the costs seemed high, noting the cost of the proposed Blackberry Farm Pools project. Vice Chair Xu commented that if there is the possibility to only remove one of the ponds at Memorial Park, that some residents would like to keep the ponds or have a water feature. Commissioner Tambe commented on the proposed Memorial Park design project and recommended including a cultural element, such as a Zen walking path, and to have the Fine Arts Commission incorporate artwork. She added that she is excited to hear about the three proposed phases for the park. Chair Stanek commented recommended choosing an alternative name for the proposed Pond Renovations project, as the current name suggests that the ponds will be fixed, rather than removed. Commissioner Tambe agreed with the recommendation of Wilson Park as the site for a full-size outdoor basketball court. 2. Subject: Updated Athletic Field Use Policy. Recommended Action: Recommend that Council approve the updated Athletic Field Use Policy and provide any input. Recreation Coordinator Karen Levy and Recreation Supervisor,Jenny Koverman, provided a presentation on the item. Community member Amy Jasper provided public comment and inquired about the fees and how the hours will be tracked. Community member Michael Gong provided public comment and inquired about the cost recovery and addressing organizations of differing sizes. Commissioner Tambe commented that decreasing the resting periods for fields made sense, that she was ok with the four Sundays for makeup plan, and that she had some hesitation on the pricing. She recommended a phased approach or providing some assistance for groups and moderating use of the cricket field, as it is the only one available. Commissioner Tambe exited the meeting at 7:12 p.m. Commissioner Kumarappan expressed concern with increased use of the fields and managing Sunday field use. Vice Chair Xu agreed with Commissioner Kumarappari s concerns and suggested limiting the time of the sports groups to use the fields in the late afternoon. Chair Stanek commented that not including a formal field closure in the policy would be appreciated by sports groups and would allow staff to close the fields due to rain or as needed. She added that she understands transitioning to an hourly rate and having fees that are in line with neighboring cities, but recommended phasing into the higher fees. Commissioner Kumarappan commented that residents want to use the fields and lower fees would encourage more organizations to utilize Cupertino fields. He noted the goal is to provide the fields to Cupertino residents, not cost recovery. He noted concern with changing from 2 to 4 days of Sunday use, as well as the lower fees increasing demand of field use by outside sports groups. Commissioner Kumarappan motioned to recommend for Sunday field use, Option 2, amended to allow each group to reserve fields on two Sundays a year from 10 a.m. to 2 p.m. Commissioner Begur seconded the motion. Motion carried with four votes yes and Commissioner Tambe absent. The Commission recommended reformatting the fee options with a focus on the hourly rate instead of cost recovery and rename them Options A and B. Commissioner Kumarappan motioned to recommend transitioning from a user-based fee structure to an hourly rate fee structure, with Option A ($20/hour/field for resident nonprofit youth organizations and $30/hour/field for non-resident, nonprofit youth organizations). Commissioner Begur seconded the motion. Chair Stanek made a friendly amendment to include a phased approach. Vice Chair Xu noted that more than one year will be needed to phase in the increased fees. Commissioner Kumarappan recommended to separate the fee structure and the fee amount into two separate motions and amended his original motion to remove the recommendation of Option A. Vice Chair Xu seconded the amended motion to recommend to transition from a user-based fee structure to an hourly rate fee structure. Motion carried with four votes yes and Commissioner Tambe absent. Commissioner Kumarappan motioned to recommend a starting hourly rate of $10/hour/field for residents and use a phased approach, as determined by staff and their experience in the first year, to reach a fee of$20/hour/field, and to set the fee for non- resident, nonprofit youth organizations at$30/hour/field. Commissioner Begur seconded the motion. Motion carried with four votes yes and Commissioner Tambe absent. Commissioner Kumarappan motioned to recommend the option to close the fields as needed for rest and maintenance. Commissioner Begur seconded the motion. Motion carried with four votes yes and Commissioner Tambe absent. Commissioner Kumarappan motioned to recommend that City Council approve the updated Athletic Field Use Policy. Vice Chair Xu seconded the motion. Motion carried with four votes yes and Commissioner Tambe absent. STAFF AND COMMISSION REPORTS 3. Subject: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and Commissioners. Parks and Recreation Director, Joanne Magrini, provided the Director's update. Chair Stanek noted the completion of the mural at Blackberry Farm. She shared that she took the Cupertino pledge and thanked staff for putting the program together. Commissioner Xu commented that the second mailer was sent out from the Rancho Rinconada Recreation and Park District. Director Magrini noted that an update on Rancho Rinconada will be on the agenda for the May meeting to provide an update on community outreach. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING Director Magrini reviewed the tentative agenda items for the May meeting. ADJOURNMENT Chair Stanek adjourned the meeting at 8:10 p.m. to the May 6, 2021 regular meeting at 7:00 p.m. Respectfully submitted, Whitney Zeller, Administrative Assistant Parks &Recreation Department Minutes approved at the regular meeting PRC Meeting May 6, 2021 Written Communications Item 7 Use of Public Tennis Courts and Regulation of Use From: Liana Crabtree To: City of Cupertino Parks and Recreation Commission Subject: written communication,Parks and Recreation Commission meeting,5/6/2021,Agenda Item 7 Date: Thursday,May 6,2021 10:47:43 AM CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Parks and Recreation Chair Stanek, Vice Chair Xu, Commissioners Begur, Kumarappan, and Tambe, and Parks and Recreation Director Magrini: Please recognize this letter as written communication for the 5/6/2021 commission meeting, Agenda Item 7 "Use of Public Tennis Courts and Regulation of Use". I am writing in support of adding some number of public tennis courts to the City's online facilities reservation system (https://apm.activecommunities.com/cupertino/Reserve_Options). My family rejoined the Cupertino Sports Center in 2020 as means to get outside and play together during the pandemic. We regularly use the online reservation system to reserve a tennis court at the Cupertino Sports Center, though--as the weather has improved, vaccination rates are on the rise, and generally people are feeling more confident about being outside with others--it has gotten more challenging to find open court times at the Sports Center, even when reserving a week in advance. It would be so helpful to be able to reserve a public tennis court using an online reservation system. The prospect of going to the public courts to play, but finding them all full and having to wait for a group to relinquish a court when it suits them or getting into a back-and-forth discussion of a group's play duration is not appealing. An online reservation system allows players some confidence that they can go to a court at a predetermined time with a reservation receipt and be able to play for an hour and a half. Not all public courts can be set aside for online reservation use. Some people don't have access to devices that would allow them to make online reservations or display a reservation receipt electronically or as a printout. I hope that each tennis court facility would still include some number of courts dedicated for walk-on use. I have not figured out how to cancel a Sports Center reservation online. (I call the Sports Center when we need to cancel.) Probably my problem is operator (my) ignorance. It would be helpful if, reservation confirmed, players could cancel reservations online if their plans change. Thank You to the Parks and Recreation Commission for addressing the interest in adding an online reservation system for public tennis courts. Thank You also to Chair Stanek for alerting the community on NextDoor that the topic would be discussed during this evening's commission meeting. Sincerely, Liana Crabtree Cupertino resident 0 o o o www.sccCOVIDconcerns.ora - o o - www.sccFreeVax.ora - o o 0 COVID-19 is real and the situation is evolving, but we know how to fight it: Wear Your Mask Stay MORE THAN 6 Feet Apart Stay Home Be Kind For assistance in Espanol, Tieng Viet, F-:P�Z or Tagalog, please call the Advice Line at 1-866-870-7725. 0 o - County of Santa Clara COVID-19 Updates and Quick Links - o o From: Sven Leann To: City of Omer ano Parks and Rwreahan Commilw on Subject: Online Rexnraaon for Al PuNic Tennis Courts Date: Thursday,May 6,202111:03:07 AM CAUTION:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Parks and Recreation Commission, I am a regular tennis player and enjoy tennis in the city tennis court facilities. I would like to request the city to start offering a free online reservation system for city parks tennis courts using the existing web site: httos://aom.activecommunities.com/cuoertino Please consider adding all tennis public courts from all city parks to the online reservation service so that players may reserve court time, check-in online when starting so that it is transparent to all as to when someone started and end time is automatically followed by referencing online reservations. Court reservations can be forfeited if an online check-in is not done within 15 minutes of reservation start time. To prevent over use you may consider limiting booking time to 1.5 hours per day per user account. Please consider posting advance notice of the new reservation system a few weeks before at parks tennis courts so that players may be informed in advance and prepared for the change. I appreciate the city parks and recreation commission looking into this matter to make it simpler and more efficient for players to utilize courts. Please we the nextdoor thread below for the difficulties posed by lack of such a (free)online reservation system: Memorial Park tennis courts-- Please stick to time limits Memorial Park tennis courts -- Please stick to time limits Our family of 4 hasjust started playing tennis and we generally go to Memorial Park. Over the last 2 months, w_. Sincerety, Steven Leung CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-9221, Version: 1 Subject: Satellite Community Garden Evaluation Data and Potential Satellite Garden Locations. Review the satellite community garden evaluation data and provide input on potential satellite garden locations. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: May 6,2021 Subject Satellite Community Garden Evaluation Data and Potential Satellite Garden Locations. Recommended Action Review the satellite community garden evaluation data and provide input on potential satellite garden locations. Discussion In June 2019, Cupertino City Council approved$300,000 as part of the Capital Improvement Program budget to fund the development of satellite community gardens throughout the City. In September 2020, as part of the Parks and Recreation Strategic Plan Park Amenity Improvement project,the Parks and Recreation Commission, Parks and Recreation staff, and Public Works staff evaluated 16 City parks and two special use sites for a variety of improvements,including satellite community gardens. The evaluation data was intended to identify potential locations to implement the satellite community garden Capital Improvement Project. Each site was ranked on a scale of one to five,five being the highest possible score and one being the lowest possible score. The satellite community garden evaluation data(Attachment A)identified Wilson Park, Hoover Park, and Jollyman Park as the three highest ranked sites. Several other sites were ranked just below the top three. In response to the Commission's request, City staff also researched additional property owned by the City to determine if other suitable locations should be considered for a potential satellite community garden. Staff identified two additional City owned sites, however,both are under long-term lease with San Jose Water District whose infrastructure and security requirements omit them as suitable locations for consideration. It is recommended that the Commission review the satellite community garden evaluation data and provide input on potential satellite garden locations. Sustainability Impact No Sustainability Impact. Fiscal Impact City Council approved $300,000 for the development of satellite community gardens. Prepared by:Jeff Ordway, Recreation Coordinator Reviewed bv:Jenny Koverman, Recreation Supervisor Approved for Submission by:Joanne Magrini, Parks and Recreation Director Attachments: A-Satellite Community Garden Evaluation Satellite Community Gardens CUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE Memorial Park West 1.67 2.83 2.60 2.37 Stevens Creek Corridor Park West 3.67 1.00 1.83 2.17 t . _ . CUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE Creekside Park East 3.33 1.67 2.67 2.56 Hoover Park West 2.33 4.25 2.83 3.14 Jollyman Park West 1.67 3.00 3.50 2.722 Linda Vista Park West 1.00 2.67 1.80 1.82 Monta Vista Park&Rec Center West 1.33 2.33 2.60 L 2.09 Portal Park East 3.50 1.67 2.17 2.44 Varian Park West 1.00 3.75 3.40 2.717 Wilson Park East 4.67 2.67 2.67 3.33 UPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE Canyon Oak Park West 1.00 1.00 1.00 1.00 Franco Park West 1.00 1.00 1.00 1.00 Little Rancho Park West 1.00 1.00 1.00 1.00 Somerset Park West 2.67 2.67 2.60 Sterling Barnhart Park East 1.00 1.00 1.00 1.00 Three Oaks Park iWest 1.00 2.00 1.00 1.33 SPECIAL USE SITES &OLIM4 TINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE Civic Center Plaza lEast 1.00 1.00 1.00 1.00 Library Field East 2.33 1.50 2.33 L 2.06 PRC Meeting 5.6.21 Item 3 Satellite Community Garden Parks and Recreation Commission May 6, 2021 CUPERTINO Agenda • Satellite Community Garden History • Strategic Plan Park Amenity Improvement Evaluation Results • Top Three Potential Locations • Parks and Recreation System Master Plan • Recommended Actions 2 1 PRC Meeting 5.6.21 Item 3 Satellite Community Garden History • Fiscal Year 2019-2020 Capital Improvement Program • $300,000 allocation for the development of satellite community gardens. 3 Park Amenity Improvement Evaluation COMMUNITY PARKS CUPER REGIONO COA AVERAGE ER AVERAGE I PRSTAF AVERAGEAFF OVERALL AVERAGE Memorial Park Wes 1.67 2.83 2.60 2.37 Stevens Creek Corridor Park Wes! 3.67 1.002.17 CUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE Creekside Park East 3.33 1.67 2.67 2.56 R er Park West 2.33 4.25 2.83 3.14 an Park West 1.67 3.00 3.50 2.72 VistaPark West 1.00 2.67 1.80 1.82 .VistPark&Rec Center West 1.33 2.33 2.60 2.09 Park East 3.50 1.67 2.17 2.44 n Park West 1.00 3.75 3.40 2.71 n Park East 4.67 2.67 2.67 3.33 FUMMEEZECUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE 51ran2�k Oak Park West 1.00 1.00 1.00 1.00 Wst1.00 1.00 1.00 1.00 cho Park Park Wes} 2.67 2.67 2.60 2.64 arnhart Park East 1.00 1.00 1.00 1.00 ks Park West 1.00 1 2.00 1.00 1.33 CUPERTINO COMMISSIONER PR STAFF PW STAFF OVERALL REGION AVERAGE AVERAGE AVERAGE AVERAGE Clvlc Censer Plaza East 1.00 1.00 1.00 1.00 Libra Field East 2.33 1.50 2.33 2.06 4 2 PRC Meeting 5.6.21 Item 3 Strategic Plan Park Amenity Improvement Evaluation Results TOP THREE RATED PRC PR STAFF PW STAFF OVERALL PARKS AVERAGE AVERAGE AVERAGE AVERAGE L Wilson Park 4.67 2.67 2.67 3.33 Hoover Park 2.33 4.25 2.83 3.14 Jollyman Park 3.00 3.50 2.72 * Two additional City-owned sites were identified. Both are under long-term lease with the San Jose Water District. 5 Parks and Recreation System Master Plan Develop a community garden implementation plan that identifies suitable sites and priorities for implementation. Add one or more community garden in an underutilized area or unneeded lawn area within a park, preferably in an area with higher density population 6 3 MeetingPRC 5.6.21 Recommended Action Review the satellite community garden evaluation data and provide input on potential satellite garden locations. 55.l91s CUPERTINO CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-9222, Version: 1 Subject: Jollyman Park All-Inclusive Playground. Receive an update on the Jollyman Park all-inclusive playground project. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: May 6, 2021 Subject Jollyman Park All-Inclusive Playground. Recommended Action Receive an update on the Jollyman Park all-inclusive playground project. Background and Discussion In October 2018,the City Council directed staff to apply for the County's AIPG grant program to request funding for an all-inclusive playground at Jollyman Park. Staff prepared and submitted a successful grant application to deliver a high-quality playground at Jollyman Park with conceptual elements that will be welcoming to all types of users and an inviting variety of physical and sensory features.The County Board of Supervisors authorized a grant award to Cupertino of$1,448,201 with a match contribution is$1.2 million. The City will also need to raise through fundraising and donations the remaining balance of$2.3 million. In May 2019, the City Council authorized the execution of the AIPG funding agreement.A Capital Improvement project was created and included in the adopted FY 2020 Capital Improvement Program. In December 2019,the City released a Request for Proposals for professional fundraising services for the Jollyman Park all-inclusive playground. Proposals were submitted in February 2020 and reviewed by staff. Initial conclusions were that the project's fundraising goal was unrealistically high, the timeline was aggressive, the level of effort needed to attract donations would be high, and the consultant team could not perform some key aspects. Because of this reason and COVID 19 repercussions, City's budget, and staffing, the City requested via a grant amendment a 24-month extension to the project delivery schedule, with bid package completion by fall 2022 and construction to be finished by winter 2023. The City also proposed a revised reduction of the fundraising goal to 1 million and a reduced overall project budget of$3.65 million. The budget breakdown is as follows: AIPG grant funds-$1,448,201, City funds-$1,200,000,Donations-$1,001,799. On February 4,2021, county staff approved the proposed revisions and scheduled the amendment to go before the Board of Supervisors for approval. The Board of Supervisors approved the amendment on April 20, 2021. Next steps include: • A design consultant selection process during summer 2021. • Launching the fundraising process during spring 2021. • A robust public input process would commence in summer 2021 and as the design progresses. Sustainability Impact Implementation of the all-inclusive playground would be consistent with the City's sustainability goals. Fiscal Impact Proceeding with this project commits the City to implement an all-inclusive playground at Jollyman Park using a$1.2 million City contribution, a$1,448,201 County AIPG grant, and fundraising for the balance of the project cost. Prepared by Evelyn Moran, Project Manager Reviewed by Joanne Magrini,Director of Parks and Recreation Approved for Submission by Joanne Magrini,Director of Parks and Recreation Attachments: CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-9223, Version: 1 Subject: Community Funding Grant Policy. Discuss the Community Funding Grant Policy and provide input on potential changes for improvement, with a focus on eligibility. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: May 6,2021 Subject Community Funding Grant Policy. Recommended Action Discuss the Community Funding Grant Policy and provide input on potential changes for improvement,with a focus on eligibility. Discussion The current Community Funding Grant Policy(Attachment A)was adopted by City Council at their December 1,2020 meeting. The approved policy included an earlier submission date for applications, program funding range, and affirmation that all qualified applicant materials would be brought to City Council. The updated policy was applied during the Fiscal Year 2021-22 Community Funding Grant application process, which is currently at the phase for City Council to consider the Parks and Recreation Commission's funding recommendation and determine funding for the upcoming fiscal year. Through this year's process, Staff and the Commission encountered parts of the Community Funding Grant Policy that could be adjusted to clarify eligibility and what programs,projects, and events the grant program is intended to fund. Having recently facilitated the grant program process, we would like the Commission to provide input on the existing policy and potential changes that could be made to improve it,with a focus on eligibility. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. Prepared by: Rachelle Sander,Assistant Director of Parks and Recreation Whitney Zeller,Administrative Assistant Reviewed bv: Joanne Magrini,Director of Parks and Recreation Approved for Submission by:Joanne Magrini, Director of Parks and Recreation Attachments: A-Community Funding Grant Policy Fiscal Policies - Community Funding Grant Policy PURPOSE The City of Cupertino currently provides funding to local non-profit organizations in the areas of social services, fine arts and other programs for the general public. The policy provides a framework for the City's Community Funding Grant Program and guides the administration of the program and decision-making process. It also provides guidance on key aspects of the City's Community Funding Grant Program processes including: Eligibility, Evaluation Criteria, Restrictions/Guidelines, and Procedure. SCOPE All requests for funding must comply with this policy. POLICY The City has established the Community Funding Grant Program, subject to availability of funds,with a range of$70,000 to$90,000 in total funding available. Community Funding Grants shall not exceed$20,00 per applicant,per year. City Council will determine the organizations to be awarded funds through the Community Funding Grant Program. City Staff shall review applications for completeness and review the qualifications and accuracy based upon the eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all applications in the event staff identifies a potential conflict of interest or the appearance of a conflict of interest.Submission of an application in no way obligates the City to award a grant and the City reserves the right to reject any or all applications, for any reason, at anytime. Eligibility To receive consideration for a Community Funding Grant, grant requests must: • Be made or sponsored by a 501(c)(3)non-profit organization with experienced members capable of implementing and managing the program/project/event. • Identify how the funds will be used to benefit the Cupertino community. • Be awarded only once per project • For specific needs,not ongoing, operational costs. • Have more than 75%of the requested funds allocated for direct service costs versus administrative costs. • Be complete and submitted by the application deadline. Evaluation Criteria • Impact on and benefit to the Cupertino community • Community need for the program/project/event • Alignment with City mission and values • Uniqueness of the program/project/event • Qualifications and experience of the organization and its members • Reasonable cost • Demonstrated effort to secure funding from other sources and/or establishing partnerships with other community or city organizations • Clarity, completeness, and accuracy of grant application • Past performance and compliance with requirements if a recurring applicant Applications will be sorted into two categories: • New applicants • Past recipients Applications in each category will be evaluated using a tiered structure based on the dollar amount requested for award as follows: • <$999.99 • $1,000.00-$4,999.99 • $5,000.00—$9,999.99 • $10,000.00-$20,000.00 Restrictions/Guidelines • An organization that is applying for multiple grants shall only submit one application. • Proceeds generated from the funded activity may only be used for the conducted activity. • If requested,recipients must provide full financial statements for the organization. • Admission to or participation in the event must be "free of charge"for Cupertino residents unless stated in the application and approved by Parks&Recreation Commission. • If an applicant makes a grant request directly to a member of the City Council,whether individually or as a group, the Council shall refer the applicant to the Parks and Recreation Department for a Grant application to be reviewed in accordance with this policy. • Grant recipients shall acknowledge the City contribution in formal promotional materials and efforts related to the funded activity. Any use of the City logo must be approved by the City's Communications Officer. Procedure 1. Applicants submit timely and complete grant applications by February 1. 2. City Staff reviews application for completeness and compliance eligibility. 3. Applications will then be forwarded to the Parks and Recreation Commission to be evaluated and sorted into the tiered funding structure. All applicants will be notified and invited to attend the Parks and Recreation Commission Meeting where their applications will be discussed. This meeting typically takes place in Spring. 4. City Council will make the final decision on grant amounts for each applicant as part of the budget adoption which typically happens in June. All applicants will be notified and invited to attend the City Council Meeting where their applications will be discussed. 5. Grant recipients shall submit a written report to the Parks and Recreation Department to show proof that the grant funds have been spent in the manner and for the purposes stated on the application,including information about the number of persons served and other results that benefit Cupertino. o Due by the 15f business day of July following the Fiscal Year in which grant funds are disbursed. o Failure to submit a written report by the July deadline could result in the loss of grant funding eligibility in the future. o Applicants will be expected to reimburse the City any funding awarded and not used for their program/project/event. PRC Meeting 5.6.21 Item 4 Community FundingGrant Policy Parks and Recreation Commission May 6, 2021 CUPERTINO Agenda • Background • Eligibility/Evaluation Criteria • Eligibility • Commission Input 2 1 PRC Meeting 5.6.21 Item 4 Background • Current Community Funding Grant Policy approved by Council in December 2020 • Earlier application submission date • Program funding range ($70k to $90k) • All applicant materials brought to Council • Updated policy applied for Fiscal Year 2020-21 application process • Opportunities for clarification and improvement 3 Eligibility/Evaluation Criteria Ligibility Evaluation Criteria Be made or sponsored by a 501(c)(3)non-profit organization with experienced Impact on and benefit to The Cupertino Community members capable of implementing and managing The program/project/event Identify how the funds will be used to benefit the Cupertino community Community Need for the program/project/event Be awarded only once per project Alignment with City Mission and values For specific needs,not ongoing operational costs Uniqueness of the program/project/event Have more than 757.of the requested funds allocated for direct service costs Reasonable cost versus administrative costs Be complete and submitted by the application deadline Demonstrated effort to secure funding from other sources Restrictions/uui a mes I Qualifications/experience of the organization/members An organization that is applying for multiple grants shall only submit one (New Applicants)Application impact application Proceeds generated from the funded activity may only be used for the (Returning Applicants)Past performance and program efficacies conducted activity Admission to or participation in the event must be"free of charge"to Cupertino residents unless stated in the application and approved by the Parks and Recreation Commission 4 2 PRC Meeting 5.6.21 Item 4 Eligibility blieibiliri• hdflal Final biltlal Firwl Irdtial Final Iautial Ffnal Irdlial Final Initlal Final Initial FirW Iautial Ffnal 4titial Final 4dtial Final Be made ax sponsored by a 501(c)(3}noo-profrt orgaedzafimi with experienced member capablo of implementing artd managing the Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes av Yes yragranVp��gea/event Id h—tlte innds will be ns ltobeneiit the Cepettato cuuvnnnin• Yes Yes Yes Yes Y'es Yes Yes Yes Yes Yes Y'es Y'es Y'es Yes Yes Yes ties Yes Y'es Yes Be awarded ordv once per project No Yes No Yes No Yes No Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes For speafic needs,not on govtg,oP—hrnW mstr Yes Yes 1es ]es Yes Yes Yes ties Yes Yes Yes Yes Vo Yes Yes Yes Yes Yes No Yes Rave more than 75%of the regtwsted funds allocated Eox diwct serviw costs Yes Yes ]es Yes ]es Yes Yes Yes Yes Yes No Yes No Yes No Yes \o Yes No Yes s admuvstratrve costs Be complete and sahautted b,the applicatimt deadline Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Restrictiens.�Gridelines Irdtial Final Initlal Firul Initial Final laudal Final Irdtial Final Initlal Final Iniriil Ffsul lautlal Final MMANA An org vization that is spph-n fox mtdtiple grants shall oNv submit one !VA VA \A \'A NA \A NA NA NA \A NA NA \A \A NA NA NA VA VA VA \a \'A NA NA - - NA NA \A \A -xmdncted ol-t• -Adntissionto or p—patient m the—t must be—of rha g,'to Cupe lino residents mtlessstated th the applit—and approved by F-" NA NA NA VA NA NA NA NA No No NA NA Vo Yes No No and Hecrearion Conwtissien 'Green notes a change in eligibility from the initial to final review.The seven applicants not listed did not have a change in eligibility. 5 Commission Input • Reflect on the recently facilitated process • Provide input • Eligibility • Evaluation Criteria • Restrictions/Guidelines 6 3 CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-9225, Version: 1 Subject: Rancho Rinconada Recreation and Park District Community Outreach. Receive an update on Rancho Rinconada Recreation and Park District community outreach. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: May 6,2021 Subject Rancho Rinconada Recreation and Park District Community Outreach. Recommended Action Receive an update on Rancho Rinconada Recreation and Park District Community Outreach. Discussion City Council unanimously carried a motion at their March 2 special meeting study session to delay consideration of the Rancho Rinconada Recreation and Park District (RRRPD) acquisition, to allow for engagement in long-term planning for aquatics facilities in the City, and until RRRPD completes their strategic visioning and outreach and makes a recommendation. The Parks and Recreation Commission and the City have made an effort to maintain current on important updates regarding the strategic visioning process and community outreach. Staff will provide an update on RRRPD's community outreach efforts, including community meetings and their published survey. The City has also updated the Rancho Rinconada project webpage,which the Commission will have the opportunity to review and provide input. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. Prepared by: Whitney Zeller,Administrative Assistant Reviewed bv: Rachelle Sander,Assistant Director of Parks and Recreation Approved for Submission by:Joanne Magrini,Director of Parks and Recreation Attachments: None RanchoRinconada Parks and Recreation Commission May 6, 2021 CUPERTINO Agenda • Background • RRRPD Community Meetings • RRRPD Survey • City RRRPD Project Webpage 2 1 Background • Council Direction • Delay consideration of RRRPD acquisition, to allow for engagement in long-term planning for aquatics facilities in the City, and until RRRPD completes their strategic visioning and outreach and makes a recommendation. 3 RRRPD Community Meetings • RRRPD has hosted two community meetings • The RRRPD website notes video recordings of the meetings are anticipated to be posted to view 4 2 RRRPD Survey • The District issued a survey to its residents, which their website notes was concluded on April 12 • Included seven questions • Programs/facilities • Acquisition of the District • Communication 5 City RRRPD Project Webpage • cupertino.org/ranchorinconada • Background • Documents • Timeline • Link to RRRPD website 6 3 Questions 4 CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-9224, Version: 1 Subject: Use of Public Tennis Courts and Regulation of Use. Discuss the use of public tennis courts and regulation of use. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM PRC Meeting 5.6.21 Item 7 Public Tennis Courts is' CUPERTINO 1 Public Tennis Court Outreach • Contacted 1 1 cities • Sunnyvale, Los Altos, Mountain View, Milpitas, Palo Alto, San Jose, Santa Clara, Campbell, Log Gatos/Saratoga, Menlo Park, Morgan Hill • Responses from 7 cities (bolded) 2 1 PRC Meeting 5.6.21 Item 7 COVID impacts on public courts • All responding cities are seeing a similar increase in public court use due to State and County guidelines authorizing tennis to be one of the few sports allowed for a majority of the pandemic 3 Responses to Customers • Public courts are self monitored; issues can be directed to the Sheriffs via a non-emergency number • Sunnyvale, Los Altos, Milpitas, Palo Alto, Campbell • Questa Park has a staff shack on site with part-time staffing • Mountain View • Outside contractor oversees and manages courts • Santa Clara 4 2 PRC Meeting 5.6.21 Item 7 Court Management in Other Cities Court Management in Other Cities 1�11111111111111111 . Campbell x Los Altos Signage with rules,but no mechanism for court management Los Gatos/Saratoga Signage with rules,but no mechanism for court management Annual tennis keys are valid from January 15th through January 1st of the following year.The fee is$63 for residents and$127 for non-residents January-June,and$42/$84 July-December.Tennis courts are available for rental$17 resident$22 non-resident per court per hour.When possible,50%of each court site will be accessible to the general Menlo Park public.The City of Menlo Park reserves the right to confiscate the tennis key of any user(s)not adhering to City Tennis Rules,Use Policies,or City Ordinances without refund.Additionally,any violation of use policies may result in the inability to either rent tennis courts or be issued a tennis key in the future.Lost keys replaced at key purchaser's expense. Milpitas Signage with rules,but no mechanism for court management Morgan Hill Tennis courts may be reserved or first come first serve.Signage with rules,but no mechanism for court management Mountain View x x Staff Shack on-site with part-time staff at Questa Park Palo Alto Signage with rules,but no mechanism for court management San lose Rules say to use timing board,but no board currently exists Santa Clara Outside contractor oversees courts Sunnyvale Rules say to use timing board,but no board currently exists 5 Memorial, Varian, & Monta Vista Park Racket court order • Timing system • court _- -- O .e IN678ULT1ON5 • OrdCr �m _"!JO_ � i C . court order v ,W r • • o V - T1W LIMIT n Pictures from Memorial Park Tennis Courts 6 3 PRC Meeting 5.6.21 Item 7 Recommended Action Discuss the use of public tennis courts and regulation of use. 4 CITY OF CUPERTINO CUPERTINO Legislation Text File#: 21-9226, Version: 1 Subject: Monthly Update Reports. Receive monthly update reports from the Director of Parks and Recreation and commissioners. CITY OF CUPERTINO Page 1 of 1 Printed on 5/6/2021 powered by LegistarTM PRC Meeting 5.6.21 Item 8 Director's Parks and Recreation Commission May 6, 2021 CUPERTINO COVID Updates May 19 - Free COVID testing • Cupertino Senior Center • 9:30 a.m. to 3:45 p.m. • By appointment K • sccfreetest.org Vaccine Information • sccfreevax.org 2 1 PRC Meeting 5.6.21 Item 8 COVID Updates Orange Tier • Gatherings • No household limits • Outdoor - maximum of 50 people • Indoor (discouraged) - limited to 25% of maximum capacity or 25 people, whichever is fewer 3 COVID Updates Orange Tier • No changes for youth sports groups, museums, indoor and outdoor activities, playgrounds, or picnic areas 4 2 PRC Meeting 5.6.21 Item 8 COVID Updates • • • — Activities/ . .rams Participation . - Sports Center Tennis Courts 1791 Average participants per week Blackberry Farm Golf Course 910 Average participants per week Free Virtual Exercise Classes 236 Average participants per week Fee-Based Virtual Exercise 69 Currently enrolled Classes Lifetime Classes, Camps, 631 Currently enrolled Private Lessons, etc. s Council • • • - May 4 Regular Meeting: • Acceptance of Grant Funds for Full-Size Outdoor Basketball Court • Field Use Policy (Postponed from April 20) • Fee Schedule Updates (Postponed from April 20) 6 3 PRC Meeting 5.6.21 Item 8 Council Updates Field Use Policy • Approved with the following amendments: • Proposed fees will be phased in over 2 years (50% in FY 21 -22, 100% in FY 22-23) • Resident, nonprofit youth organizations- $5/hour/field • Non-resident, nonprofit youth organizations - $15/hour/field • Resident adult or resident for-profit youth organizations-$25/hour/field • Non-resident adult or non-resident for-profit youth organizations—$30/hour/field 7 Council Field Use Policy • Approved with the following amendments: • Additional two Sundays are expanded from 10 a.m. to 4 p.m. and allows for tournaments • For Sunday use, each park site can only be reserved up to 10 times at most per year • Present a status update on the revised policy to City Council in a year 8 4 PRC Meeting 5.6.21 Item 8 Council Updates Fee Schedule Updates • Effective May 5 • Revised Community Garden fees • $1 10 fee with $55 PG&E CARES Program Discount • Refundable deposit of $150 with $75 PG&E CARES Program Discount 9 Council Updates Fee Schedule Updates • Effective July 1 • Senior Center • Sports Center • Field Use • Outdoor Facilities • Blackberry Farm Golf Course Zo 5 PRC Meeting 5.6.21 Item 8 General Updates Memorial Park - Playgrounds Restrooms Renovation Complete - R y.; f 11 General Updates Jollyman Park - Restrooms Plumbing Work • Estimated closure until Monday, May 10 • Port-o-potties and hand washing stations will be available while restrooms are closed 12 6 General Updates Community Garden , cu�uEuwn _ ENS � COMMUNI ` y GARDENS �'_ l General Updates ii exJ� General Updates 1 - 2 General Updates LO •. : � to PRC Meeting 5.6.21 Item 8 General • • • - Blackberry Farm Pool , • Season begins June 15 • Reservations required • blackberryfarm.org --- � Hours ...��._�...Y Tuesday - Friday: 12 to 6 p.m. Saturday - Sunday: 10 a.m. to 6 p.m. 17 Junipero Serra - - Thursday, May 13: 6 p.m. to 8 p.m. - East Segment Thursday, May 20: 6 p.m. to 8 p.m. - Central Segment Thursday, May 27: 6 p.m. to 8 p.m. - City Wide Webpage: Cupertino.org/jst 18 9 PRC Meeting 5.6.21 Item 8 Budget and Dashboards Budget - cupertino.org/budget CIP Dashboard - cupertino.org/CIP City Work Program Dashboard - cupertino.org/cityworkprogram 19 Upcoming Mayor's May 12 - Commissioner Tambe June 9 - Vice Chair Xu 20 10 MeetingPRC 5.6.21 Item i Director's Update 21 Parks and Recreation Commission CUPERTINO