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Agenda Packet CITY OF CUPERTINO AGENDA lop C U P E RTI N O PARKS AND RECREATION COMMISSION This will be a teleconference meeting without a physical location. Wednesday, February 24, 2021 6:00 PM Televised Special Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, February 24th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 Parks and Recreation Commission Agenda February 24,2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https:Hcityofcupertino.zoom.us/webinar/register/WN_dcY8ZZhaSg-DOUczi44bNQ Phone Dial 669-900-6833, enter Webinar ID: 969 7314 3854 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 969 7314 3854 SIP: 969731438540zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name,you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda February 24,2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called,please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Wednesday, February 24, 2021, commencing at 6:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Subject: Meeting Minutes for the February 4, 2021 Parks and Recreation Commission Meeting. Recommended Action: Review and approve the minutes for the February 4, 2021 Parks and Recreation Commission meeting. Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. Page 3 Parks and Recreation Commission Agenda February 24,2021 WRITTEN COMMUNICATIONS OLD BUSINESS 2. Subject: Third Session of the Parks and Recreation Strategic Plan Park Amenity Improvement Prioritization Process. Recommended Action: Conduct the third session of the Parks and Recreation Strategic Plan park amenity improvement prioritization process. Staff Report A-Commissioner Evaluation Data B-Strategic Plan Recommendations-P&R,PW, and Commissioners Consolidated NEW BUSINESS STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING 3. Subject: Ongoing Items and Future Agenda Items. Recommended Action: Review and provide feedback on ongoing items and future agenda items. Parks and Recreation Commission-Ongoing Items Parks and Recreation Commission-Items TBD ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to Page 4 Parks and Recreation Commission Agenda February 24,2021 the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO CUPERTINO Legislation Text File#: 21-8833, Version: 1 Subject: Meeting Minutes for the February 4, 2021 Parks and Recreation Commission Meeting. Review and approve the minutes for the February 4, 2021 Parks and Recreation Commission meeting. CITY OF CUPERTINO Page 1 of 1 Printed on 2/24/2021 powered by LegistarTM CITY OF CITY OF CUPERTINO 11 PARKS AND RECREATION COMMISSION Teleconference Meeting CUPERTINO Thursday, February 4, 2021 7:00 PM DRAFT MINUTES CALL TO ORDER Chair Kumarappan called the meeting to order at 7:00p.m. via remote teleconference. ROLL CALL Commissioners present: Carol Stanek, Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Sashikala Begur Commissioners absent: None Staff present: Joanne Magrini, Whitney Zeller, Kirsten Squarcia, Alex Corbalis, Jeff Ordway,Jenny Koverman CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Training on Commissioner Handbook Approved by City Council on January 19, 2021. Recommended Action: Conduct training on Commissioner Handbook. The Commission accepted a presentation from City Clerk, Kirsten Squarcia. 2. Subject: Chair and Vice Chair Selection. Recommended Action: Conduct the selection of the Chair and Vice Chair. Commissioner Tambe motioned to nominate Vice Chair Stanek as the new Commission Chair. Commissioner Xu seconded the motion. Motion carried unanimously with five votes yes. Commissioner Begur motioned to nominate Commissioner Xu as the new Commission Vice Chair. Commissioner Tambe seconded the motion. Motion carried unanimously with five votes yes. APPROVAL OF MINUTES 3. Subject: Meeting Minutes for the January 20, 2021 Parks and Recreation Commission Special Meeting. Recommended Action: Review and approve the minutes for the January 20, 2021 Parks and Recreation Commission special meeting. Commissioner Begur motioned to approve the minutes. Commissioner Kumarappan seconded the motion. Motion carried unanimously with five votes yes. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS 4. Subject: Proposed Project Evaluation Criteria and Process. Recommended Action: Review and approve the proposed project evaluation criteria and process. Administrative Assistant, Whitney Zeller, reviewed the item and noted one change to the published attachment clarifying that changes to due dates will be published in the Future Agenda Setting item on the Parks and Recreation Commission agenda. Commissioners agreed with the evaluation criteria and processes provided. 5. Subject: Review and Provide Feedback on the New Community Garden Guidelines. Recommended Action: Review and provide feedback on the new Community Garden Guidelines. Recreation Coordinator, Jeff Ordway, provided a presentation on the item. Commissioner Tambe commented that staff have done a fantastic job starting the guidelines from the ground up. She proposed prioritizing residents who qualify for the Santa Clara County Healthy Cities Program on the waitlist, as it would be good to help those who are financially struggling and give them access to their own food system. Commissioner Tambe added that she would like to continue to see a trusted community first approach to the guidelines, with a backup plan for when incidents occur. She noted that she would like to add to the guidelines that when satellite gardens are implemented, they will be reserved for people who are most immediately in proximity to them so that communities on the East side of Cupertino do not need to travel to the main gardens. Commissioner Begur thanked staff for their work and commented that keeping the Master Gardener classes open to the public would be a good way to keep residents on the waitlist engaged and interested in the garden. The Commissioners were in agreeance to support the idea of prioritizing residents on the waitlist who qualify for low income or food assistance. 6. Subject: Second Session of the Parks and Recreation Strategic Plan Park Amenity Improvement Prioritization Process. Recommended Action: Execute the second session of the Parks and Recreation Strategic Plan park amenity improvement prioritization process. Canyon Oak Park Pickleball Striping No recommendation Hydration Stations Not recommended Waste Receptacles Staff recommendation is to replace existing singles with one duo Commissioners agree with staff suggestion Benches and Picnic Tables Public Works indicated they wanted to rearrange benches and move the bench at South corner to the North, remove one of the benches in the North corner and the two in the center and reuse them at Little Rancho park. Six benches would remain. Commissioners agree with staff recommendation Shade Staff suggested adding trees at the benches surrounding the playground. (4 in total) Commissioners agreed with the suggestion but listed it at a lower priority. Outdoor Table Tennis Not recommended Franco Park Pickleball Striping Not Recommended Hydration Stations Not recommended by staff Commissioner Begur commented that a hydration station could be good to add. Chair Stanek commented that a priority for water stations was for where sports occur, and Franco is a small park. Commissioner Kumarappan commented that it could be good for people walking through. Commissioner Tambe was ok with staff's recommendation. Commission's suggestion is to go with staff's recommendation, not a priority but could consider in the future. Waste Receptacles Staff recommendation is to change two to recycling or to add two recycling to create duos. Commissioner Xu commented that she did not see recycling at the park. It would be a good place to add recycling. Commissioners agreed with staff's recommendation Benches and Picnic Tables Staff recommendation is no additional needed Commissioners agree with staff recommendation Mile Markers and Inclusive Swings No recommendation to add Staff commented that inclusive swings were left off of last meeting's sites, they will be included tonight and the next meeting. Commissioner Tambe mentioned that sound could be an issue for those who would utilize inclusive swings,but any inclusive elements that can be included would be good. Civic Center Plaza Pickleball Striping No Recommendation Hydration Station Staff recommendation is to add one on the side of the Library, across from Library Field Commissioners agree Commissioner Kumarappan asked if the Library Expansion Project would impact the recommended area. Director of Parks and Recreation,Joanne Magrini added that because of construction, it might be more feasible to extend water to the area to put in the hydration station Director Magrini mentioned that it may be possible to add a wall mounted hydration station outside the restrooms at Community Hall Waste Receptacles Staff do not recommend any additional waste receptacles Commissioners agree with staff recommendation Benches and Picnic Tables Staff recommend replacing some of the benches in the sand area with picnic tables. Another idea is to add charging tables as a capital improvement project (CIP) Commissioners agree with staff s recommendation Director Magrini added that having a space to eat outside has been an issue raised during COVID. Commissioner Kumarappan added that based on the space,it is a good idea to have areas for patrons to work outside Commissioner Tambe echoed Commissioner Kumarappan comments Shade Staff do not recommend additional shade Commissioner Tambe recommended having a couple more shade trees if it is possible to plant an evergreen in the central area. Commissioner Kumarappan supported Commissioner Tambe's suggestion to add shade trees. Commission recommended a lower priority to add shade trees centrally. Outdoor Table Tennis Not recommended Exercise Equipment Not recommended Cornhole Not recommended Director Magrini mentioned that there are recreation equipment vending options and it would be best to incorporate at an area where multiple recreation options can be utilized. Commissioner Tambe commented on the water feature at City Hall and recommended incorporating a water play element. Commissioner Tambe commented that it would be good to have changing tables in both the men and women's restrooms. Library Field Pickleball Striping Not recommended Hydration Stations Staff noted that the hydration station at Civic Center would address the needs at Library Field Commissioner Kumarappan recommended adding a hydration station at the field Commissioner Tambe seconded Commissioner Kumarappari s suggestion to add a hydration station at the field, so users do not need to walk across the field and parking lot to access water Commissioners recommend putting a hydration station at the field. Waste Receptacles No additional needed Benches and Picnic Tables Staff recommend adding two benches along Torre Avenue Commissioner Tambe commented that we should add one towards the bottom or near the parking lot for those watching sports and activities at the field. Commissioner Kumarappan agreed adding one at the top and one at the bottom of the field. Chair Stanek recommended putting them somewhere where it will not infringe on field space Commissioners agreed to staff's recommendation as well as adding benches at the top and bottom of the field. Shade No additional needed Outdoor Table Tennis Not recommended Exercise Equipment No recommendation provided Mile Markers No recommendation provided Volleyball Staff provided no recommendation Commissioner Tambe reemphasized the necessity for keeping this as a cricket field, as it is the only one. She noted that we have the #1 youth league and only have one field. Commissioner Tambe commented to make sure it stays committed to cricket as there is no other dedicated space for it in the City at this time. Commissioners took a recess from 8:57 p.m. to 9:03 p.m. Creekside Park Pickleball Striping Not recommended Hydration Stations Staff recommendation is to replace the one wall mounted water fountain, one at the Southwest corner at the park, and one at the Northeast corner at the park. Commissioners agree Waste Receptacles Staff recommendation is to replace the existing around field 3 with two trios on the sidelines, replace the existing at the west picnic table with two trios, replace the existing North of the parking lot with one duo, replace the Northeast with a single, and one at the entrance, replace the duo and single Northwest and Northeast of the picnic area with one trio, replace the single near the Northeast bike rack with a trio. Vice Chair Xu commented that residents have commented about the trash near the fields. People walking on the trail have asked if we can put some kind of protection from balls for people using the walking trails. Commissioners support staff recommendation. Benches and Picnic Tables Staff recommendation is to add a bench near the bridge Commissioner Begur commented that there may be benches South of the bridge already. Commissioners agree with staff's recommendation, but set as a lower priority Shade Not recommended Outdoor Table Tennis No recommendation provided Commissioner Begur commented that she would prioritize spend the money on getting a table tennis at the rec room over adding a bench Commissioner Tambe agrees with Commissioner Begur. Will return to the recommendations for this at a later date Outdoor Fitness Equipment Staff recommendation is to add additional fitness equipment as a capital improvement project Commissioners agree with staff recommendation Cornhole No recommendation provided Mile Markers Staff recommendation is to add them as a separate in-house item by Public Works. Commissioners agree Inclusive Swings Director Magrini commented that we are addressing the equipment replacement at the tot lot and will try to add in inclusive elements with that replacement project. Commissioners agree Checkers Table No recommendation provided Tennis Court No recommendation by staff Commissioner Kumarappan commented that when he visited the sites, park users commented that it would be a good place for a tennis court. Memorial Park Pickleball Striping Staff recommendation is to restripe courts 2 or 3 for pickleball Commissioner Stanek asked why we wouldn't restripe more than the two Director Magrini mentioned that storage would be needed for nets and other equipment and staff would like to pursue it here and see how it works at Memorial before implementing it elsewhere. Commissioner Begur recommended implementing a virtual signup to reserve the court for pickleball vs. tennis to allow staff to change out the nets. Director Magrini commented that at Memorial there are six courts so it would be the easiest site to allow for courts to be open for both tennis and pickleball. Commissioner Tambe commented that we need to either have a timeline or have a couple more courts for pickleball because there was a demand noted in the Master Plan feedback. She added that she would like to see multi use of courts. Commissioner Kumarappan clarified staff's recommendation which is to start with two courts and see how well they are utilized. They would use courts 2 and 3 which are least popular with tennis players and then determine which would be better based on things like storage and access. Commissioners recommend restriping two courts at Memorial Park Hydration Stations Staff recommendation is to replace the water fountain along the Northern pathway between community center and playground, replace the water fountain at the softball field, and replace the wall mount at the southern restrooms near the playground Commissioner Kumarappan commented that near the amphitheater there are a lot of people who use that area and suggested adding one in that area. Commissioners support staff's recommendation with the addition of Commissioner Kumarappari s suggestion to add a hydration station near the amphitheater Waste Receptacles Staff recommendation is to add a trio north of the parking lot on Olive in the center, and replace the cans at the softball field with one trio Commissioner Kumarappan recommended adding a trio near the southern playground Commissioner Stanek commented that for festivals, staff will bring in additional receptacles, we need to focus more for the ongoing use Commissioners agree with staff's recommendation, as well as adding a trio near the southern playground if not already existing Benches and Picnic Tables Staff recommendation is to address any issues during a redesign Commissioners agree with staff recommendation Shade Staff recommendation is to replace the crescent row of trees near Quinlan picnic area with better trees that will provide more shade. Additionally, staff recommend adding a shade structure over the same general area over the concrete pad. The amphitheater is recommended for shade structure but addressed during the redesign. Commissioner Begur recommended to address the entire area as a redesign rather than implementing something that may be impacted. Commissioner Tambe agreed that we should envision the long term, but added the benefit of replacing the trees would outweigh the potential lost cause. The Commissioners agree with staff's recommendation,but as a lower priority. Outdoor Table Tennis Not recommended Commissioner Tambe recommended adding it at Memorial Park, referencing Director Magrini's comments about a vending machine system as well as its proximity to the Senior Center Commissioner Begur agreed it could potentially be a good location but should be included in the redesign. Commissioners agreed with staff recommendation Exercise Equipment Not recommended Cornhole No recommendation provided Mile Markers Staff recommendation is to add them as a separate in-house item by Public Works. Commissioners agree Inclusive Swings Staff recommend implementing inclusive swings Commissioners agree with staff recommendation Checkers Table Not recommended Commissioner Tambe commented that there is good space for nature play and would be nice to include natural elements NEW BUSINESS STAFF AND COMMISSION REPORTS 7. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. Director Magrini provided a presentation and updated the Commission on department projects, COVID impacts to parks and recreation, and upcoming events. Commissioner Tambe shared that she had met with staff regarding the Kennedy Middle School project to create connectivity and eliminate social isolation within the City. They will be moving forward and having the top three participants will have an opportunity to present their ideas to the Teen commission. Commissioner Tambe added that she will be helping judge the essay contest for the Teen Commission and that herself and Commissioner Begur will be participating in an informational Commissioner session on how to become a Commissioner. The event is facilitated by Vice Mayor Chao and will be held on the 12th. Commissioner Tambe will attend the February Mayor's meeting. Commissioner Kumarappan thanked staff for their help during his time as Chair and congratulated Chair Stanek and Vice Chair Xu on their new positions. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING 8. Subject: Schedule for Annual Items, Future Agenda Items, and Prioritization for the Parks and Recreation Commission Work Program Items. Recommended Action: Review and provide feedback on the schedule for annual items, future agenda items, and prioritization for the Parks and Recreation Commission Work Program items. Commissioners requested to consolidate the annual calendar and work program calendar into one document for review. Commissioner Begur offered to attend the March Mayor's meeting. Chair Stanek commented that she will discuss the agenda with Director Magrini to bring to the Commission next month, and that the Commission needs to consider that Community Funding and the Strategic Plan finalization will both be on the March meeting agenda. The Commissioners agreed to hold a special meeting on February 24 at 6 p.m. to facilitate the third session of the Strategic Plan park amenity improvement prioritization process. ADJOURNMENT-Chair Stanek adjourned the meeting at 10:09 p.m. to the February 24, 2021 meeting at 6 p.m. Respectfully submitted, Whitney Zeller, Administrative Assistant Parks &Recreation Department Minutes approved at the regular meeting CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-8834, Version: 1 Subject: Third Session of the Parks and Recreation Strategic Plan Park Amenity Improvement Prioritization Process. Conduct the third session of the Parks and Recreation Strategic Plan park amenity improvement prioritization process. CITY OF CUPERTINO Page 1 of 1 Printed on 2/24/2021 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Special Meeting: February 24, 2021 Subject Third Session of the Parks and Recreation Strategic Plan Park Amenity Improvement Prioritization Process. Recommended Action Conduct the third session of the Parks and Recreation Strategic Plan park amenity improvement prioritization process. Discussion As part of the City and Commission's Work Program item to complete a Parks and Recreation Department strategic plan, the Commissioners were tasked with evaluating City parks for a variety of potential amenity improvements. This item is intended to address the immediate and short-term opportunities identified in the Parks and Recreation System Master Plan. The Commissioners,Parks and Recreation staff, and Public Works staff have completed and submitted evaluation data in order to assist in the prioritizing of park amenity improvements. Over the course of three meetings, 16 parks and two special use sites will be discussed. At the February 24,2021 special meeting, a subset of 6 parks have been selected for discussion,to include Three Oaks Park, Sterling Barnhart Park,Wilson Park,Varian Park, Portal Park, and Jollyman Park. The amenities to be reviewed include pickleball striping,hydration stations,waste containers,benches and picnic tables, and outdoor table tennis, in addition to miscellaneous suggestions made during the evaluation phase. For each park, the rankings for each amenity, existing amenities, and suggested implementation of improvements will be reviewed. Other considerations during this process include budget constraints, maintenance of amenities, and availability of amenity products, as well as the availability of potable water, and the necessity of referring selected amenities to be completed under the Capital Improvement Project plan. Staff recommendations have been organized with price estimates and mapping systems to form a holistic overview, illustrating the overall scope and cost of implementing the recommended amenities. Sustainability Impact Selected amenity improvements support the community solid waste diversion measures in the Climate Action Plan. Fiscal Impact The Parks and Recreation Strategic Plan Park Amenity Improvement Project is budgeted and approved for$200,000 per year beginning with Fiscal Year 2020-21 and continuing for four more years, for a total of five years and$1,000,000. Prepared by: Alex Corbalis,Recreation Coordinator Reviewed bv:Joanne Magrini,Director of Parks and Recreation Approved for Submission by:Joanne Magrini,Director of Parks and Recreation Attachments: A-Commissioner Evaluation Data B-Strategic Plan Recommendations-P&R,PW, and Commissioners Consolidated From: dal Kumararman To: Whitney Zeller Cc: Joanne Magrini Subject: Gopal"s Input-Strategic Plan Evaluations Date: Monday,September 14,2020 11:43:38 PM Attachments: imaae001.Dna image002.pnng imaae003.Dna image004.pnng imaae005.Dna image006.pnng imaae007.Dna image008.pnng GGo al-Strateaic Plan Evaluation Sheet-Final.xlsx Hello Joanne/Whitney, Here is my input and I thought of doing it exactly at 11.59 but wanted to give some buffer Quick summary: 1. Wherever there are two options (like Garbage/Recycle bins), I try to give score for both as there are two distinctive items but if you need a combined score, I have also provided it for your easy use. 2. Almost all the water fountains in every park needs repair (water not flowing), paint, remove/replace where it is fully rusted. 3. Hydration station : Only park has the latest one is Jollyman park and I would love to have the similar one in as many parks as we can especially with highly dense, used areas. 4. All the play structures have to be cleaned and painted. 5. Many benches in Portal park are in a real bad shape and need to be painted or maintained. 6. Tennis court was not in the optional area and so I have added them as I encountered few residents who were asking exactly the same in Creekside and Wilson parks. 7. Wherever there is a tennis court, there is a possibility of pickleball striping and so, only called out those thanks -Gopal From: Whitney Zeller<whitneyz@cupertino.org> Sent: Monday, September 14, 2020 5:05 PM Cc:Joanne Magrini <JoanneMa@cupertino.org> Subject: Due Today-Strategic Plan Evaluations Dear Commissioners(Bcc d), This is a reminder that per your discussion at September 3, 2020 Parks and Recreation Commission meeting, evaluation forms for the strategic plan implementation are due today by 11:59p.m. If you have not done all evaluations, please submit any that you have completed by tonight's deadline. I will respond to let you know your evaluations have been received and will keep record of when all items are received. Please let me know if you have any questions. Sincerely, upertino Logo Whitney Zeller Administrative Assistant Parks and Recreation ❑Y WhitneyZBcuperfino.org 40&777-3284 0000000 Evaluation-Commissioner Kumarappan Evaluation Form - Recreation Elements Garbage Hydration Benches/ Shade Outdoor Table Other(eg.Mile Markers,Inclusive Swings, Pickleball Striping Cans/Recycling Improved Comfort and Stations Picnic Tables (trees/structures) Tennis Cornhole,Exercise Equipment) Bins Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 • Memorial Park X 5 5 (1/5)or 3 (3/1)or 2 (1/3)or 2 1 Exercise equipment 4 Stevens Creek Corridor Park 1 3 (1/1)or 1 (1/1)or 1 (1/1)or 1 3 Mile markers 3 Creekside Park 1 5 (2/5)or 4 (4/1)or 3 (1/3)or 2 5 Tennis Court 5 Hoover Park 1 3 (1/5)or 3 (1/3)or 2 (1/4)or 3 1 Exercise equipment 3 Jollyman Park 1 1 (1/3)or 2 (1/3)or 2 (1/3)or 2 1 Exercise equipment 3 Linda Vista Park 1 5 (1/1)or 1 (1/1)or 1 (1/4)or 3 1 Mile Markers 4 Monta Vista Park&Rec Center X 4 3 (1/3)or 2 (1/1)or 1 (1/1)or 1 4 Exercise equipment 3 Portal Park 1 4 (1/4)or 3 (4/2)or 4 (2/4)or 3 1 Inclusive swings 4 Varian Park X 4 4 (1/3)or 2 (1/3)or 2 (1/3)or 2 1 None 1 Wilson Park 1 5 (2/5)or 4 (2/4)or 3 (2/5)or 4 5 ennis Court,Exercise equipme 5 Canyon Oak Park 1 2 (1/1)or 1 (1/1)or 1 (1/1)or 1 1 None 1 Franco Park 1 5 (1/5)or 3 (2/4)or 4 (1/4)or 3 1 Inclusive swings 3 Little Rancho Park 1 2 (1/3)or 3 (1/1)or 1 (1/1)or 1 1 None 1 Somerset Park 1 4 (1/5)or 4 (2/4)or 3 (1/3)or 2 1 Exercise Equipment 2 Sterling Barnhart Park 1 5 (1/3)or 2 (2/4)or 3 (1/4)or 3 1 None 1 Three Oaks Park 1 1 4 (1/5)or 3 (1/1)or 1 (1/1)or 1 1 Inclusive swings 3 SPECIAL USE SITES Civic Center Plaza 1 5 (1/1)or 1 (2/3)or 3 (2/5)or 4 1 Exercise Equipment 4 Library Field 1 5 (4/5)or 5 (5/3)or 4 (2/4)or 3 1 :ercise Equipment,Play structu 4 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) NOTE: Whereever there are two items,I have rated each separately but if you need a combined score,pl take the one I gave as(or#). Evaluation Form - DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITY PARKS Memorial Park 1 3 2 Stevens Creek Corridor Park 1 X 5 2 Creekside Park X 5 X 4 X 4 Hoover Park X 4 X 1 X 1 Jollyman Park X 5 X 3 X 1(half court exists) Linda Vista Park X 4 X 1 1 Monta Vista Park&Rec Center X 3 X 2 X 3 Portal Park X 5 X 2 X 2 Varian Park X 4 X 1 X 1 Wilson Park X 5 X 4 X 4 SMALL NEIGHBORHOOD PARKS Canyon Oak Park 1 1 1 Franco Park 1 1 1 Little Rancho Park 1 1 1 Somerset Park X 1 X 3 X 1(half court exists) Sterling Barnhart Park 1 1 1 Three Oaks Park X 3 X 1 X 1 SPECIAL USE SITES Civic Center Plaza T 1 1 1 Library Field 1 1 5 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Carol Stanek To: Whitney Zeller Subject: Strategic plan input Date: Friday,September 11,2020 3:55:49 PM Attachments: Strateaic Plan Evaluation Sheet-Final.cls.xlsx Hi Whitney, enclosed is my worksheet for the strategic plan. Let me know if you have any questions. thanks, Carol Evaluation-Commissioner Stanek Evaluation Form- Recreation Elements Garbage Hydration Benches/ Shade Outdoor Table Other(eg.Mile Markers,Inclusive Swings, Pickleball Striping Cans/Recycling Improved Comfort and Stations Picnic Tables (trees/structures) Tennis Cornhole,Exercise Equipment) Bins Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 Memorial Park X 4 1 1 1 1 1 Stevens Creek Corridor Park 1 1 1 1 1 Creekside Park 5 4 1 1 1 Mile markers,inclusive swings 3 Hoover Park 4 4 1 1 1 Mile markers 3 Jollyman Park 5 4 1 1 1 Linda Vista Park 1 1 1 1 1 Mile markers,inclusive swings 4 Monta Vista Park&Rec Center X 5 5 5 1 1 1 Inclusive swings,nature play 3 Portal Park 1 3 3 1 1 Inclusive swings 3 Varian Park X 3 1 5 1 1 1 Inclusive swings,nature play 5 Wilson Park 5 4 1 1 1 Mile markers 3 Canyon Oak Park 1 3 1 1 1 Franco Park 1 1 1 1 1 Little Rancho Park 1 3 1 1 1 Somerset Park 1 3 3 1 1 Inclusive swing 3 Sterling Barnhart Park 1 1 1 1 1 Three Oaks Park 2 3 1 1 1 Inclusive swing 3 Civic Center Plaza 5 1 1 1 1 Library Field 4 1 1 1 1 Mile markers w Regnart crk trail 3 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Evaluation Form- DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITY PARKS Memorial Park 11 5 1 5 Stevens Creek Corridor Park 5 X 1 1 Creekside Park X 1 X 1 X 4 Hoover Park X 5 X 1 X 1 Jollyman Park X 5 X 1 X 1 Linda Vista Park X S X 1 5 Monta Vista Park&Rec Center X 3 X 1 X 3 Portal Park X S X 5 X 5 Varian Park X 4 X 1 X 1 Wilson Park X S X 5 X 3 Canyon Oak Park 1 1 1 Franco Park 1 1 1 Little Rancho Park 1 1 1 Somerset Park X 4 X 4 X 3 Sterling Barnhart Park 1 1 1 Three Oaks Park X 4 X 1 X 1 1 5 Civic Center Plaza 1 1 1 Library Field 3 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Sashi Begur To: Joanne Maarini;Whitney Zeller Subject: Strategic Plan Date: Monday,September 14,2020 11:01:50 PM Attachments: Strateaic Plan Evaluation Sheet-Final.xlsx Hi Joanne Please find attached my eval sheet. I have also provided below some explanations for the changes I have made to the sheet, more for documenting my thoughts so that when we have a discussion, it will help me remember why I scored it as such. regards Sashi I have made the following changes to the spreadsheet to ensure I can accurately capture my observations: • On the Rec & amenities tab o I changed the Hydration stations(column title to Hydration station/Water fountains o I have provided evals for garbage and recycle bins. So, in many places, we can just add recycle bins, or if the recycle bins are like those in the civic center areas, we might want to add only 13 bin structures in small parks and perhaps have 2 each in all the big parks close to the picnic areas. o I have rated benches separate from picnic tables, As I believe with a blanket and shade you can picnic on the grass as well. o Some parks need shade but not necessarily as trees, since there may not be space. Some small parks could use some umbrellas o Outdoor table tennis does not work in my opinion as the tables have to put away in the rainy season. But table tennis tables can be placed in rec rooms and therefore I have marked them as a number with a star associated only with those parks that have a rec room. o MM/IS/C/EE—stands for Mile Markers, Inclusive Swings, Cornhole, Exercise Equipment • On the DOLA gardens tab o On DOLA Monta vista Park, portal ad 3 oaks don't qualify for DOLA in my opinion as they have smaller grass areas and it is better for maintaining the parks for humans, even though, these are listed on the master plan. o Satellite gardens also cannot be in every park although it is listed in the master plan. All those on the west side can go to McClellan Ranch or Hoover and those on the east side of town can go to Creekside, Wilson, or Portal. o I changed the column title from basketball courts to Basketball hoop and tennis courts. We cannot have an entire basketball court in parks, but we can have hoops that are consistent with other parks that have them. We also must have tennis courts on the east side as there are no parks with tennis courts there. One person specifically asked for shade, DOLA, and tennis courts when I went to evaluate the park. Other observations: o If we are adding water fountains especially in those parks that have DOLA, we must add a water fountain similar to the one in Sterling Barnhart. o The playgrounds in the following parks could use a coat of paint—Creekside, Park Monta vista Park, and Portal park. o Franco does not even have 1 water fountain o Hoover has no BBQ pits o Somerset has a Basketball pole and but no hoop. Evaluation-Commissioner Begur Evaluation Form - Recreation Elements/ Hydration Garbage Benches/ Shade Outdoor Table Other(eg.Mile Markers, Picnic Tables (trees/structures) Tennis Improved Comfort and Pickleball Striping Station/Water Cans/Recycling Inclusive Swings,Cornhole, Fountains Bins Exercise Equipment) Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 COMMUNITY PARKS Memorial Park X 5 5/1 1/1 1/1 1/1 4* MM/IS/C/EE 5/1/5/5 Stevens Creek Corridor Park 5 5/1 1/1 1/1 1/1 1* 5/1/5/5 Creekside Park 5 5/1 3/5 1/1 1/1 4* 5/1/5/5 Hoover Park 1 5/3 1/5 1/1 1/5 1 5/1/1/5 Jollyman Park 1 1/1 1/5 1/1 1/1 1 5/1/1/1 Linda Vista Park 1 5/3 1/5 1/1 1/1 1 5/1/1/1 Monta Vista Park&Rec Center X 1 5/1 1/5 1/1 1/1 3* 5/1/1/1 Portal Park 1 5/1 1/5 2/2 1/1 1 5/1/1/5 Varian Park X 1 5/1 1/5 4/3 1/4 1 5/1/1/1 Wilson Park 5 5/1 1/5 1/1 4/3 3* 5/1/5/5 Canyon Oak Park 1 1/1 1/5 1/1 1/1 1/1/1/1 Franco Park 1 1/5 1/5 1/1 1/1 1 1/1/1/1 Little Rancho Park 1 1/1 1/5 1/1 1/3 1 1/1/1/1 Somerset Park 1 5/1 4/5 2/2 1/1 1 5/1/1/5 Sterling Barnhart Park 1 1/1 1/5 1/1 1/5 1 1/1/1/1 Three Oaks Park 1 5/1 1/5 1/1 1/1 1 5/1/1/1 SPECIAL USE SITES Civic Center Plaza 1 5/1 _ 1/1 _ 1/1 1 1/1/1/1 Library Field 1 5/1 1/1 1/1 1 1/1/1/1 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Evaluation Form - DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Hoop/Tennis Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITY PARKS Memorial Park 1 1 1 Stevens Creek Corridor Park 5 X 5 1 Creekside Park X 5 X 5 X 1/5 Hoover Park X 5 X 5 X 1/1 Jollyman Park X 5 X 1 X 1/1 Linda Vista Park X 5 X 1 5/1 Monta Vista Park&Rec Center X 1 X 1 X 1/1 Portal Park X 1 X 5 X 5/1 Varian Park X 5 X 1 X 1/1 Wilson Park X 5 X 5 X 5/5 SMALL NEIGHBORHOOD PARKS Canyon Oak Park 1 1 1/1 Franco Park 1 1 1/1 Little Rancho Park 1 1 1/1 Somerset Park X 5 X 1 X 3/1 Sterling Barnhart Park 1 1 1/1 Three Oaks Park X 1 X 1 X 1/1 SPECIAL USE SITES Civic Center Plaza T 1 1 1/1 Library Field 1 5 1/1 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Neaha A Tambe To: Min"Zeller subject: Re: Due Today-Stm"K Plan Evaluations Date: Malay,September 14,2020 11_10:27 PM Attachments: maae001nno maae)02.aw mzaeD(3.an agr0M.nry maae)05.an maae)08.an aae)OTurn aae008.mn CAUTION:This email originated from outside of the organization.Do net click links or open attachments unless you recognize the sender and know the content is safe. Hi Whitney- Here is my review of the Cupertino Parks Systems. I also outlined the parks that I thought would be best for the long term strategic plan objectives as well. If it's confusing link and I'll add it as a separate attachment. Best, N Neesha A_ Tambe On Mon, Sep 14, 2020 at 5:06 PM Whitney Zeller<whitne z r cnoertino.org>wrote: Dear Commissioners (Bcc'd), This is a reminder that per your discussion at September 3, 2020 Parks and Recreation Commission meeting, evaluation forms for the strategic plan implementation are due today by 11:59p.m. If you have not done all evaluations, please submit any that you have completed by tonight's deadline. I will respond to let you know your evaluations have been received and will keep record of when all items are received. Please let me know if you have any questions. Sincerely, Whitney Zeller Administrative Assistant Parks and Recreation WhitneyZ@cupertino.orq 408-777-3284 CUPERTINO _..- Evaluation-Commissioner Tambe Evaluation Form- Recreation Elements/ Pickleball Striping Hydration Garbage Benches/ Shade Outdoor Table Other(eg.Mile Markers,Inclusive Swings,Cornhole,Exercise Equipment) Improved Comfort and Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 • Memorial Park X 5 3 2 3 4 4 Remove Ponds 5 Stevens Creek Corridor Park 1 1 1 1 1 Exercise Equipment 5 Creekside Park 1 4 3 4 4 4 Potential Meditation Garden 5 Hoover Park 2 3 2 5 5 4 Cricket Pitch,Badminton,Exercise Equipment 5 lollyman Park 2 5 3 4 4 3 All inclusive Play Ground,Parking 5 Linda Vista Park 2 3 1 5 5 2 Monta Vista Park&Rec Center X 4 2 1 3 3 4 Potential Meditation Garden 4 Portal Park 2 3 3 4 3 3 Cornhole,Nature Play,Workout equipment 4 Varian Park X 5 3 3 3 4 4 Exercise equipment 3 Wilson Park 1 3 3 4 5 5 Cricket pitch practice next to baseball, 4 Canyon Oak Park 1 2 2 4 3 3 Inclusive Swings 3 Franco Park 1 3 2 3 2 3 Exercise Equipment 3 Little Rancho Park 1 3 3 2 2 2 Somerset Park 1 2 2 3 3 3 Nature Play 3 Sterling Barnhart Park 1 4 3 2 5 3 Water Play,Connection to proposed LM park in future 4 Three Oaks Park 3 4 3 4 2 5 Potential Meditation Garden 5 Civic Center Plaza 1 2 1 3 5 3 _ Water play 5 Library Field 1 3 1 3 3 3 Designated cricket area 5 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Evaluation-Commissioner Tambe Evaluation Form - DOLAs/Garden Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Courts Master Plan Rating 1-5 Master Plan Rating 1-5 aster Plan Rating 1-5 Memorial Park 2 1 3 Stevens Creek Corridor Park 1 X 5 already in ro 1 Creekside Park X 2 X 4 near schools X 1 near schools Hoover Park X 4 X 5 X 5 Mid Court Already) lollyman Park X 5(already in ro X 4 near activities X 5 Linda Vista Park X 5 X 2 1 Monta Vista Park&Rec Center X 5 X 1 X 2 Portal Park X 5 X 5 X 1 (Appears at the school near b ? Varian Park X 3 X 3 X 2 (Appears at the school near b ? Wilson Park X 5 X 5 X 4 half court Canyon Oak Park 1 1 1 Franco Park 4 5 1 Little Rancho Park 1 1 1 Somerset Park X 2 X 2 X 5(already exists Sterling Barnhart Park 2 5 1 Three Oaks Park X 5 X 5 X 4 Civic Center Plaza 2 3 4 Library Field 2 If no other cricket area is found Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Xiangchen Xu To: Whitney Zeller;Joanne Maarini Subject: Re: Due Today-Strategic Plan Evaluations Date: Tuesday,September 15,2020 7:01:09 PM Attachments: image009.png image010.png image011.png image012.png imaciee013.anq image014.png image015.png image016.png Strategic Plan Evaluation Sheet-Minna-20200915.xlsx My form is updated. For Stevens Creek corridor park, I saw some old picnic tables at the trail head by Mclleland. Not sure if they are usable. There's some construction there, maybe that area is not ready to use? For other benches and table, they are old but still ok. It seems the trail is long, and people may need more garbage cans are around the trail head. Maybe need extra one or two mid-way. The park was divided in to relatively isolated spaces by trees naturally. So, I guess some area in the park may be a good option for DOLA. Regards, Minna From:Whitney Zeller<whitneyz@cupertino.org> Sent:Tuesday, September 15, 2020 3:13 PM To:Xiangchen Xu <Xxu@cupertino.org> Subject: RE: Due Today-Strategic Plan Evaluations Thank you Minna. I received your evaluations. Best, Cupertino Logo Whitney Zeller Administrative Assistant Parks and Recreation B WhitneyZ@cupertino.org 408-777-3284 �o � o � 00000 From:Xiangchen Xu <Xxu@cu pert!no.org> Sent:Tuesday, September 15, 2020 2:51 PM To: Whitney Zeller<whitneyz@cupertino.org> Cc:Joanne Magrini <JoanneMa@cupertino.org> Subject: Re: Due Today-Strategic Plan Evaluations Sorry. FYI. --Minna Evaluation-Commissioner Xu Evaluation Form - Recreation Elements Hydration Benches/ Shade Outdoor Table Garbage Other(eg.Mile Markers,Inclusive Pickleball Striping Cans/Recycling Swings,Cornhole,Exercise Improved Comfort and Stations Picnic Tables (trees/structures) Tennis Bins Equipment) Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 Memorial Park X 1 1 1 2 5 3 Stevens Creek Corridor Park 1 2 4 3 1 2 Creekside Park 3 3 1 4 3 3 Hoover Park 3 2 1 2 2 3 Jollyman Park 1 3 5 1 1 1 Linda Vista Park 1 1 2 5 1 1 Monta Vista Park&Rec Center X 1 1 1 1 1 1 Portal Park 1 1 1 5 1 1 Varian Park X 1 1 1 1 4 1 Wilson Park 1 1 1 1 3 1 Canyon Oak Park 1 1 1 1 1 1 Franco Park 1 1 5 1 1 1 Little Rancho Park 1 1 1 1 1 1 Somerset Park 1 1 1 1 1 1 Sterling Barnhart Park 1 1 1 1 1 1 Three Oaks Park 1 1 1 1 1 1 Civic Center Plaza 1 2 1 1 4 1 Library Field 3 3 2 3 2 1 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Evaluation-Commissioner Xu Evaluation Form - DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITYPARKS Memorial Park 2 Stevens Creek Corridor Park X 3 Creekside Park X X X 1 Hoover Park X X X 4 Jollyman Park X X X 1 Linda Vista Park X X 4 Monta Vista Park&Rec Center X X X 2 Portal Park X X X 1 Varian Park X X X 3 Wilson Park X X X 1 SMALL NEIGHBORHOOD PARKS Canyon Oak Park 1 Franco Park 1 Little Rancho Park 1 Somerset Park X X X 1 Sterling Barnhart Park 1 Three Oaks Park X X X 1 SPECIAL USE SITES Civic Center Plaza _ 1 Library Field 2 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Parks and Public Works Commissioners Recreation THREE •A Quantity Average Rating Average Rating Average Rating Recommendation Price (if applicable) Pickleball Striping 1 1 1 Hydration Stations 4 Replace 1 existing 1 $ 4,500 Garbage Cans/ 4 Replace existing at picnic areas with 6(two trios) 61$ 12,000 Recycling Bins Benches/ Picnic Tables 3 1 Add 3 benches spaced along pathway 3 $ 5,400 Shade(trees/structures) 1 2 1 Outdoor Table Tennis 1 2 1 Exercise Equipment - 1 - Cornhole 2 Mile Markers - - 1 Inclusive Swings 1 - 2 TOTAL $ 21,900 Parks and Public Works Commissioners Recreation Average Rating Average Rating Average Rating Recommendation QuantityPrice (if applicable) i Pickleball Striping 1 1 Hydration Stations 2 No additional needed $ Garbage Cans/ No additional needed $ Recycling Bins Benches/ Picnic Tables 2 2 No additional needed $ Shade(trees/structures) 3 Add 2 trees near existing eastern benches and tables 2 $ 700 Outdoor Table Tennis 1 1 1 Exercise Equipment - 1 Inclusive Swings 2 - Checkers Table - 1 TOTAL $ 700 Parks and Public Works Commissioners Recreation • Average Rating Average Rating Average Rating Recommendation Quantity Price (if applicable) Pickleball Striping 1 1 3 $ Replace 2 existing wall mounted at baseball field restrooms,replace 1 at Hydration Stations 4 $ 18,000 playground,replace one wall-mount on north restrooms Garbage Cans/ Replace existing at three ballfields with 9(three trios),replace existing at 12 $ 24,000 Recycling Bins picnic area with 3(one trio) Benches/ 2 Add 2 in existing shade on west side of south playground,add 1 on path Picnic Tables 3 south of south playground 3 $ 5,400 Shade(trees/structures) 3 Not recommended $ - Outdoor Table Tennis 4 2 3 Not recommended $ - Exercise Equipment 1 2 2 Cornhole 1 - 1 Mile Markers 2 2 Inclusive Swings 1 - - Volleyball - 1 TOTAL I I 1 1$ 47,400 Parks and Public Works Commissioners Recreation VARIAN PARK Average Rating Average Rating Average Rating Recommendation Quantity Price (if applicable) Pickleball Striping 3 3 Re-stripe 1 court(pending assessment of re-striping at Memorial) 1 $ 6,000 Hydration Stations 5 Replace 1 existing at tennis court,add 1 near south playground 2 $ 9,000 Garbage Cans/ Remove existing at BBQ area,add 6(two trios)on path,one north of north Recycling Bins A 3 playground and one between playgrounds 6 $ 12,000 Benches/ 2 Add 1 bench on path south of western park entrance,add 2 benches,one Picnic Tables north and one south of east entrance 3 $ 6,400 Shade(trees/structures) 3 3 Outdoor Table Tennis 2 2 1 Not recommended $ - Cornhole 1 1 - Mile Markers 1 - 1 Volleyball - 1 - Nature Play - 1 TOTAL TOTAL $ 32,400 Parks and Public Works Commissioners Recreation � Average Rating Average Rating Average Rating Recommendation Quantity Price (if applicable) Pickleball Striping - 1 1 Hydration Stations 5 Replace 1 existing,add 1 to restrooms 2 $ 9,000 Garbage Cans/ Replace existing at north picnic area with 6(two trios),add replace existing 10 $ 20,000 Recycling Bins between playgrounds with 4(two duos) Benches/ Add 2 to path near building,add 2 to northern edge of north playground 4 $ 7,200 Picnic Tables Shade(trees/structures) 3 4 2 Add 2 trees with benches at north playground 2 $ 700 Outdoor Table Tennis 3 2 1 Exercise Equipment 1 1 1 Cornhole 1 - - Mile Markers 1 1 Inclusive Swings 1 2 Volleyball - 1 - TOTAL $ 36,900 Parks and Public Works Commissioners Recreation • Average Rating Average Rating Average Rating Recommendation Quantity Price (if applicable) Pickleball Striping 1 1 Replace 1 existing at baseball field,add 1 between north playground and Hydration Stations 3 $13,500 soccer field,add 1 at restrooms Garbage Cans/ Recycling Bins Replace existing with 3(one trio)at picnic area near north playground 3 $ 6,000 Benches/ 2 1 Add 2 benches near center of central pathway that cuts across park 2 $ 3,600 Picnic Tables Shade(trees/structures) 1 1 Outdoor Table Tennis 4 3 1 Add east of restrooms 1 $ 7,000 Exercise Equipment 1 - 1 Cornhole - 1 Mile Markers 1 1 Inclusive Swings 1 TOTAL TOTAL I 1 1 1$30,100 PRC Special Meeting 2.24.21 Item 2 Director's Update February 24, 2021 is' CUPERTINO 1 CUSD Collaboration February 16 City Council Meeting • Montebello and Finch properties owned by the District • Sale of Montebello property is going for a Board vote next month z 1 PRC Special Meeting 2.24.21 Item 2 City Council Updates Rancho Rinconada • March 2 meeting • Study session • Includes Commission's recommendation 3 City Council Updates FY 2021 -22 City Work Program • March 2 meeting • Items continued from FY 2020-21 City Work Program • BBF Golf Course Assessment • DOLA • Rancho Rinconada • All Commission proposals will be provided to Council 4 2 PRC Special • Field Use Policy Outreach Survey • Afhlclic Ficlds:Sunday Usc and Resl Pcriod SUrvcy Available • • • February • to ue K.NN ��m nwrcn zl to�egal.r«m. mean�g antl l«m«e i}. Marchmlom,olb�.m,u<�xmw.«srn.aoro 4lITx.1�,JR3R1�1A34�ilfiiFiS • Postcard • • i193ARs198ANow.mwnlwll.aomnwox , ({�y}YH3tY: aA>9 IS71-)F4a-xN ' distributed • • to tlM6Hi2,g1Ai4tC+k,^�il'(WI lA4fX3 SAS,'fiiJ17�A5cuo«I�000rpnielouse residents Site WFIXIaXc fl.ltl Us.follcy�u on Community Meeting wm.ne ptircdn[.me�.ro ER W#mfdibQPo8�4AlItlB3mfdlbRr&LL4 A: CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-8835, Version: 1 Subject: Ongoing Items and Future Agenda Items. Review and provide feedback on ongoing items and future agenda items. CITY OF CUPERTINO Page 1 of 1 Printed on 2/24/2021 powered by LegistarTM Parks and Recreation Commission Ongoing Items City Work Program Items (FY 2019-20) • Field User Policy City Work Program Items (FY 2020-21) • Blackberry Farm Golf Course Feasibility Study • Dog Off Leash Areas (DOLA) • Rancho Rinconada (RR) • Parks and Recreation Dept. Strategic Plan o Park Amenity Improvements o Playground Replacement Project o Satellite Community Gardens Capital Improvement Projects • All Inclusive Play Area at Jollyman Park • Blackberry Farm Entrance Road Improvements - Feasibility Study • Blackberry Farm Golf Course Feasibility Study • Blackberry Farm Park Pool Improvements • Lawrence-Mitty Park Master Plan • McClellan Ranch Preserve Community Garden Improvement • Playground Equipment Replacement (5-year CIP) • Stevens Creek Bank Repair Concept • Stevens Creek Corridor Park Chain Master Plan (On hold) • Park Amenity Improvements (5-year CIP) Ongoing Items • State of the Trails • Updated Policies • School District Collaboration • Community Funding • Mayor's Meeting Attendance • Department Updates o Teen Programming o Senior Programming o Special Events o Sports Center o Camps o McClellan Ranch o Blackberry Farm ■ Pool • Golf Course o COVID Response CITY OF CUPERTINO Upcoming Draft Agenda Items CUPERTINO Parks and Recreation Commission Date to be Determined Requested/Motioned By (Date of Meeting) Tambe Subject: Best practices regarding what the Commission would like to Kumarappan see incorporated in the Work Program dashboard. (12/3/20) Tambe Subject: Jollyman inclusive playground (12/3/20) Items Scheduled Meeting Date (12/7/20) Subject: Status update on Department and Work Program projects, including project budgets (1/7/21) Subject: Prioritization of park amenity improvements for the Strategic Plan with two separate data points (combined data of evaluations submitted by the deadline, and one including staff's data and Commissioner Xu and Tambe's data as a reference) (1/7/21) Subject: Standing item for future agenda items (1/7/21) Subject: Formal update on the strategic plan (1/7/21) Subject: Formal update on Memorial Park and the ponds (1/7/21) Subject: Proposed dates for the next year and interim steps for all Commission Work Program items (proposed as a quarterly item)